Um uh when we looked at comparing that to uh Ammerst uh you'll see that the Ammerst bid cost for is the top uh and that is uh 250 275 uh going through 325 and 2930 uh that's straight from their bid. uh Mohawk Trails bid cost uh started at 44615. Granted, they have longer routes, but still uh it shows you that that uh 7D van transportation for special ed can be very expensive uh depending on the demographics. And again, uh your district self-operated comparative cost is the bottom chart uh going out uh with uh 4.53% increases each year uh to 2930 for comparative purposes. You look at the cost difference calculations uh and uh this year you're 5.68% cheaper than Ammerst. You're 47% cheaper than what Mohawk is doing. Uh and as you look at that going forward uh because the self-operated cost increases from year to year are less than the contracted cost increases from year to year.
Uh it means that whatever cost structure you want to look at and for comparison, whether it's Amherst or Mohawk or any of the others, uh that it makes sense for you to continue to self-operate as much as you can as opposed to contracting out for it.
Any questions or comments? All in favor? I. Any opposed? I. Okay. Motion passes. Lauren? Last one. January 2026 financial report. I make a motion that the Board of Education accept for the 20 January 2026 financial report as recommended by the Finance Committee and in accordance with 26-37. Thank you. Motion made by Lauren. Do I hear a second? Second. Seconded by Al.
I may have misspoke and said the Northwood, but that's a that's actually in progress. This one is I'm sorry that one's I'm going to go back to that slide because I know I messed that up. That's still in design. The Northwood exterior windows is in design, not progress. And I may have said that that supposed to happen this summer. It's actually the Vincy Park windows. Um and solar uh pretty much all done. We're just waiting on Pug Genie. Uh projects in progress. The last couple of them, uh, PA replacement at Siermont, security replacement at the remaining, uh, six sites, Noble, Cherrywood, Lane View, Vincy Park, Sierramont, and Ruskin. And they're working on Ruskin as well. I mean, excuse me, they're working on the replacement, security replacement at Siermont as well as the PA at the same time. That's happening now. And then the landscape rehab at Somerdale.
However, this number actually increased by 36 ADA since first interim, and that was due to a prior period correction that was identified in the audit. So, that's good news. Unduplicated students free reduced meal eligible English learners and foster youth, the three-year average is 57.31%. That has not changed. And for second interim, position control is locked in as of February 1st. So, a little bit more updated since that December figure. Okay, this slide shows our actual versus funded average daily attendance. We can use the higher of prior or current year ADA. And so, I mentioned in the previous slide, we are still projecting that we'll be using prior year average daily attendance. But like I said, that number actually increased. So, we will see the effect of that on current year revenues. And this slide shows our unduplicated pupil percentage as a three-year average. The 55% number is that magic number that we look to because that's the cutoff where we begin to receive additional supplemental and concentration dollars.
>> Mhm. >> Cuz if we don't include the other piece that we told him we would entertain, >> he's going to be back in asking why we didn't include >> Can we say put it in writing? Just put in writing >> with the super >> and copy the board. >> Yes. >> After superintendent. >> Yes. After superintendent, >> you don't like it, you know, on Monday. >> What's the donuts all about? >> They're for people to eat. >> She left over it decorations. >> So upset over, man, I'm out. and left. >> Kyle's going for it. >> He's probably sitting there smelling them. >> Clarification. You can use this as your first reading. >> So then they can actually pass them in general session. So >> okay, >> they're still good. >> You can always read. >> Sam's like, I was waiting for somebody to start.
Um yes, the the deescalation part of it is is huge. And uh that if we could get all of our staff trained in that, that would be awesome. I would be fully support that. Absolutely. Um it's basically it's you you're you're rationally detached. You're taking yourself out of the situation. Typically when a kid's blowing up in a classroom, it's not about the teacher. It's not about us. It's about something else. And when you realize that, you can deal with it a whole lot better. Um you know, I've been through that. And I I don't like ting myself, but I will say this, because of that training, I know how to talk to kids, teenagers, and I've been doing it successfully for quite some time. And the reason I bring that up is because that's a big part of it when they come to me and they're upset and they're wound up, I had one today, able to calm them down, you know, and move forward.
Middle school sports pretty much run um level funded across the board. Cuz aren't that many kids who play. They don't have a lot of expenses with it. The challenge becomes in the future, there is no Tri-Valley League middle school program anymore. One other school has middle school sports. Hopkinton. And if we want to play Hopkinton 33 times, we can do that. Except except we've there I'll use softball as an example. I think it's a fair one. Hopkinton only runs an eighth grade softball program for middle school. We don't have enough students to field the JV team at the high school. So, if we've got to pull up eighth grade students to play at the JV level at the high school level, now we potentially have sixth graders that may have to play softball against the eighth graders of Hopkinton. There So, there there are challenges structural issues within just athletics not even a financial standpoint.
Uh that becomes a divergent uh uh uh in terms of looking at it uh over a period of time. If you look at the next two charts, it actually shows you the divergence. The left one being Ammerst and the right one being being Mohawk. Uh in some cases, depending on on how the the the uh the expenditures go and with collective bargaining, whatever, sometimes those lines can cross, but in this case, uh they're continue to be divergent out into the future. Uh we actually went and attached the dollar value to all of this. Uh and uh the cost difference for uh uh for Ammerst this year uh is your uh about $39,000 less than uh if you was the Ammerst cost. Uh and as you look going forward that goes out tound a savings of $121,74 in 2930 given our extrapolation. Uh the next page is Mohawk.
Our conclusions, I would just be repeating myself, so uh I'd be happy to answer any questions you have. Or at least try to answer the questions you have. I'm a good one. I have So, we used to have staggered starting and ending times. So, would that save us on transportation costs? Uh where you could save transportation is if you extended the tier one time by uh by 20 minutes. All right, what that would mean is either starting the high school and middle school 20 minutes earlier or starting your elementary schools 20 minutes later or splitting the difference at 10 minutes each. Uh but the caveat is we never recommend changing school bell times for transportation. Transportation is a support service to the educational process. You change length of the school year, you change the length of the school day, you change bell schedules for educational purposes, not for transportation.
Any questions or comments? Seeing none, all in favor? I. Any opposed? Okay. Motion passes. Policy has been very busy. Very busy. Okay, I'm going to do a brief uh chairperson's report. Um couple of things. Um our PTO liaison list is complete and fully done. So, if you haven't already done so, please reach out to your contacts at your schools. Um I was at um Millbridge PTO last night. Um so, they are um they reached out to me through the liaison list and so, they um so, if you have time to reach out and get to a meeting or get the information to them, that would just great. If you're not getting response from the emails, please let me know You didn't You didn't get a response? Okay. Email Text me and let me know which school that was so I can go back. Okay. Um and that way we can start the communication with the schools and and getting that contact, okay?
We're going to have that site looking good for the 75 uh anniversary, I believe it is, or 50th. So, that's in progress. And then the last slide here is the completed projects. So, we were able to uh finish the warehouse fiber installation. If you remember, that was a kind of a a hold back on on the or gave us kind of a delay on the on the demo of the warehouse building. So, that is now done. The Noble PA system is been completed as well as the fire alarm raceway at Vincy Park. We were having some issues with the new fire alarm. They ended up using an old conduit with some old wires and we were getting a ground fault because there was some underground water that was getting into the line. So, we ended up replacing and running two new conduits and re replacing all that wire.
Our Ed Services team has done some real work in identifying the students in those three categories. So, we're now hovering around 58-59% on a current year basis. And these numbers have not changed since first interim. Okay. So, taking the information Marie just presented to you, uh we estimated the new revenue and expenditure amounts for our current budget. Um the change in revenue was approximately 600,000 um and most of that was in local control funding formula, as Marie mentioned, because of ADA increases uh increased that budget. So, that bottom line number, the change in fund balance now is we're estimating it to be an increase of about uh $500,000. Oh. I pushed the wrong button. Sorry. Don't push that button. Okay. So, uh pie chart for unrestricted revenue. Um as you can see, the biggest pie slice is our local control funding formula, which is largely largely driven by our ADA or average daily attendance and unduplicated that Marie presented in the first couple of slides.
You've been looking at those, haven't you? >> If I had one early, I'd be picking that little glaze off the corners of my mouth the whole meeting. So, >> all right. Any other uh >> I haven't had a chance I haven't had a chance to look at all that. >> Most of them make >> some of them are tweaks due to legislation. Some are I think just changes in ISBA recommendations too. So there was a couple and I and I tried to show those where I struck out some lines. >> Yeah. This uh >> it's like an old man has a lot of marks through it. >> Yeah. So 30 work site later. >> I went with the half. >> So that's policy right there. So I think trying to protect our >> I think that defeats the purpose but you're not jittery yet >> not pin yourself in a little bit some of that 700 >> that's a good approach Kyle just more >> just do more >> have drink twice as much >> is that how that works >> well you can drink >> warmer longer as long as if it makes you feel good >> make you feel like you're getting more healthy Um, the only other one I would kind of point out is, um, it's 5541 in your packet.
But it that's a big part of calming them down. That's a big part of them coming to me and feeling comfortable to to share their issues with it. Or maybe it's about home or, you know, I have no problem with the kid coming in my office and just letting them vent, get it out of the system. You know what? I I've been through that training. I know what what I'm doing. If you want to come in there, you want to vent, you get it off your system, I'd rather you do that in my office with the door shut than in a classroom with 25 30 other kids. So, I'm I'm full supporter of the crisis prevention intervention. You can look it up. It's It's >> Yeah, it is. It's the crisis um prevention institute and myself and my two educational consultants are all trained and we get our um renewals every two years.
Mr. Connolly will be coming and having these conversations with you. I think we need to be prepared to say, "Okay, if there are sports programs in this community for certain grade levels, then probably that's where we should be focused as opposed to running them at a middle school level. But, that's a different conversation. Um Again, fiscal cliff, school choice. Yeah, yeah, of course. Do you have just a a ballpark figure on the overall cost of athletics whether wherever you're drawing from whether it's operating or revolving? What do we spend on athletics middle school high school combined? Um if you I would say it's my spreadsheet is not up to date yet. I would say it's probably Well, we run a $300,000 deficit, probably about 600, 800,000. Last semester, um yeah. Oh, jeez. So, it's been on this slide for a while. Again, uh we've talked about the override.
uh and uh this year you're be $588,000 less than uh than Mohawk is spending uh for comparable number of of uh of vans. So what does that all mean? Uh it means that whatever cost structure you want to look at for comparison, whether it's Ammerst or Mohawk or any of the others, uh that it makes sense for you to continue to selfoperate as much as you can as opposed to contracting out for it. our conclusions. I would just be repeating myself.
Good to know and I want to give a shout out. That 61% is because of Terry at central office who is looking at those special ed vans and calling everybody who and adding students to those vans and that's really she's a wheeler and dealer, so I want to do a shout out to her. All right, member what? Um I'm just curious, do you recommend buying versus leasing buses is one of my questions. And your cost per day, is that 365 days or is that when we are actually running these vehicles? Uh it's either for 180 days or 200 days or 220 days because the actual time that the vehicles are in operation transporting students. And I recommend lease purchasing. Uh the reason being is that over a period of time once you get to a a fleet that is 50% under warranty, you can level fund your capital cost going forward and it has less of a budget impact in the future.
Um NEA had an open house last week for board members. Um thank you to the NEA for for inviting us over and uh thank you to the board members that showed up. We had a great showing. Almost We got a lot of people there and it was very nice to to meet a lot of the um people um union members and reps that were there. So, thank you to them for that. Um with that, we're going to be going into spring season, which is a lot of events that are going to be coming our way and a lot of emails with invites that are coming through. Um and we can't all be at every event. Just it's impossible. But, it'd be nice if some of us were at at at some of these events. So, um as they come up and the emails come through, maybe we can figure out a way to coordinate just to make sure that we've got it covered and that there's somebody there.
And I have pictures of the conduit as well. So, here's the new key. Um, kind of color coordinated. And then the next three slides are the schedule. And these kind of tell you when it when the the project's starting, the design basically whatever phase they're in. These next three and then the following slides are pictures. This is the Vincy Park Raceway that went out to the portables. Um, and doing so, I'm excited to say that there was a huge tripping hazard um, right by the storm drain that's located right there. Um, and and we were able to repair that as well um, at the same time as doing this raceway. So, we knocked two birds with one stone there. And then here's the warehouse demo. Um, the building is completely down now. This was the excavator that got to do all the fun stuff and knock the building down.