>> All right. Next up is board policy 6020, parent involvement. It is recommended the board review and approve board policy 6020 parent involvement for a first reading. Um, this one has also updated language um that uh requires um school districts to uh have uh parent advisory committees where applicable, English learner parent advisory committees when applicable. Um but also reiterates um the new federal administration emphasis about uh parent uh education choice and uh the work for school districts to turn around um schools uh underperforming schools so that uh parents have access to um strong academic programs. >> I move for approval. Second that. >> All those in favor?
All right. Are we ready? Well, we have a consent agenda. Does anyone have a motion to approve the consent agenda? Moved. Second. All in favor? Aye. Okay. Are we ready for reports? Abhishek. Yes. So, at the high school, uh we are getting into uh the end of spirit week almost. Uh we've had uh the CARES team uh the CARES club. They put on a spirit week celebrating uh Ashland's culture and diversity. Um so, yesterday or sorry, Monday, we had Korean food uh in the cafeteria. So, they they like to put on a show, they put on some music and it's really good environment and it's Korea blanking on yesterday. I can't believe I just did that. India today, something tomorrow. Please don't. There's Turkey. Yes. Was Turkey one of them? Russia is one of them. Yeah, it's They got some cool places this year. As Mr.
What you grants come with stipulations. So you could get one but it could mean that you have to do X Y and Z in order to maintain it or deserve it or you know satisfy it. That also takes maintenance and awareness. So I think that it's a fairly nuanced problem and I think that we have what we can get covered and I think that I strongly trust our administration to continue to go after the grants that will benefit our community the most. And if there are some that are out there that we need to get, I'd like to see a detailed description of those and uh the likelihood that we could get them based on the salary required to hire a grant writer. Thank you. All right. Any other comments, questions? Are we ready to vote? Let's >> Oh, are we doing a vote? Does this require a vote?
Yeah, I mean, we haven't we don't have a position description, we don't have a a sort of really much to go on about what this role would be. Um Yep. Oh. I think it was more like uh member Child said or vice chair Child said just to like test the waters and see if this was something we wanted to pursue to come back with numbers of how much this would be. Or the benefits. All right. Okay. I move that the full committee direct the budget and finance subcommittee to investigate how much this would cost, what the average salary rate is, and what amounts a grant writer could possibly bring to the district. That's very wordy and I'm sorry, but we could workshop that up. But that's my motion. Go find About cost >> Budget and finance, go find. cost-benefit analysis kind of a deal. Go find cost-benefit analysis.
>> I Any opposed? No. Okay. All right. Um, next up is board policy 6143. Thank you. It is recommended the board review and approve board policy 6143, course of study for a first reading. And again, this also adds um the new language uh based on uh SB137 as well as the court decision Muhammad versus Taylor and parents um opt out rights um in certain course of study areas. Move for approval. >> Second that. >> All those in favor? I >> I oppose concessions. Sorry, that one passes. >> And is there any reconvene for session? >> Yes. Okay. Before all of these, we're going to reconvene to close session. We have a couple items to discuss at 9:28 p.m. I'm just gonna All righty. It's 11:18. We'll reconvene to open session. Um, are there any requests for staff followup or items for future agenda? Seeing none, is there a motion to adjourn?
Cairo said, it's culminating in Flag Day and after that student council will also be putting on a spirit week. They were supposed to be happening the same week but they kind of shifted it around to mitigate that but student council is will be having their spirit week. Other than that, students will be choosing their courses for next year. So, those already gave went out to freshmen, sophomores and juniors. So, they'll be choosing their electives and the parent approval process will be coming out shortly for that as well. Other than that, that's pretty much it for me at the high school and thank you. >> That's tough. Thank you. I do not have anything. I attended the Ashpack meeting last week and the main topic of discussion was the budget. So, kind of shared some preliminary information myself and Britney, you know, kind of from a big picture overview in terms of knowing where the conversation started around the the cuts that were going to happen regardless and so there was some conversation at the meeting about the the loss of a sped coordinator and so, you know, Britney, the parents had questions in terms of what will it look like and you know, how will coverage be maintained and you know, what will it be?
Well, >> this isn't formulated as a motion, per se. >> It wasn't formulated as a motion. It was less formal to it was a temperature check to see what the will of the committee was before saying, "Yes, we the subcommittee are directing the superintendent to include this in the budget." So, could a less formal vote >> like a straw poll? >> Yeah, straw poll. >> Okay. >> Do we have a number? We don't even have a number of this Yeah, I mean we haven't we don't have a position description. We don't have a sort of really much to go on about what this role would be. Um >> yep. I think it was more like uh member child said or vice chair child said just to like test the waters and see if this was something we wanted to pursue to come back with numbers of how much this would be for the benefits.
All right, that's a formal motion. Um I'll >> that. Great, we've got a second from uh member Childs. Uh any discussion on that motion? Yeah. So the one thing I will say that I I think with our budget hearing literally next week uh does mean that we will not be asking for this in FY 27 as part of the budget that is about to come before us. I think that Can we just save it for the meeting? Yeah. It's good information to have. Okay. You're You're just getting ready to call the call the >> No, I mean I think it's something we I understand that this is not something we're looking for for the 20 6 27 budget, but maybe the 27 28 or maybe I'm doing that wrong in my brain. We're heading in like next year, not like this coming year, but the year after.
>> I move for adjournment. >> Second. >> Oh, okay. We'll adjourn at 11:19. >> Thank you. >> All right. Thank forgot we don't vote on that.
Will it decrease, you know, kind of response time, how will it impact the process and you know, Britney kind of shared, you know, her her thoughts and the fact that she and her team have talked a lot about it and they're looking at different ways to to make sure that everybody will have coverage and you know, she's she's somebody who probably takes too much on her plate sometimes but she's you know, if if need be, she will take on some some cases as well, which may be the case. So I think you know, she has an an eye on making sure that the service level doesn't change to parents and I think she and her she gave I feel like the the members of the of Ashpack walked away feeling confident with her. Um you know, acknowledgement of the challenges, but willingness to to kind of step up and and deal with them.
>> All right. >> Okay. I move that the full committee direct the budget and finance subcommittee to investigate how much this would cost, what the average salary rate is, and what amounts a grant writer could possibly bring to the district. That's very wordy and I'm sorry, but we could workshop that up. >> But that's my motion. Go find >> budget and finance. Go find >> costbenefit analysis kind of a deal. >> Go find costbenefit analysis. >> All right, that's a formal motion. Um, second that. >> Great. We've got a second from member child.
Yeah, we're heading into FY 27, which spans academic year 27-28. Yes. No, 26-27. That's Yeah. >> Okay, I had it right. All right, you did. You did. You're good. Okay. All right.
So but I encourage them to share any concerns that they had as they continue to meet. Um if I hear any I'll certainly pass them on. Thank you. Paul. Yeah, I mean I I don't think I have too much. I just kind of I just wanted to thank Chris. He he spends a lot of time not with Jim, but I ask I you know, I ask a lot of questions. We should we thank him for tolerating you? But but he's been very responsive and you know, helping me put together Yeah. And so I'll just throw it out there if if you're meeting with a group and and there is some you know, questions on just things I'm I'm happy to you know, supply you with the information once once I'm ready to I've been cautious about people to ask me for that until I hit go.
Uh, any discussion on that motion? >> Yeah. So the one thing I will say that I I think with our budget hearing literally next week uh it does mean that we will not be asking for this in FY27 as part of the budget that is about to come before us. I think that >> I think that's a safe assumption. >> Y >> it's good information to have. >> Okay. You're just getting ready to call the call. No, I mean I think it's something we I understand that this is not something we're looking for for the 20 6 27 budget, but maybe the 2728 or maybe I'm doing that wrong in my brain. >> We're heading into >> like next year, not like this coming year, but the year after. >> Yeah, we're heading into FY27, which spans academic year 2728. >> Yes. >> No, 26 27.
Please call the roll. I'm really confused right now. We have a motion on the table to direct the budget and finance subcommittee to go do a cost-benefit analysis of getting a grant writer not for this budget, but for the FY 28 budget. >> Okay. Thank you for clarifying that for me. Yep. Member Goodwin. Yes. Chair Sexton. Yep. Secretary Webb, Ms. Vice Chair Childs. Yes. Member Deneve. Yes. Mayor Dzaugar. Yes. And member Dietemann. Yes. Passes unanimously. And the last thing under budget and finance subcommittee report comes from member Goodwin, so I'm going to pass it to her. The agenda lists your motion to direct the superintendent to post for a district registrar. So this motion is based on the fact that we need to follow the money. So school districts get their funds from the state based on data that is entered into PowerSchool. The data is entered in many, many places by trained people who um know the community through the registration process.
I don't want I don't want a slide to go out and then it change and then somebody said to hold hold on what happened. >> Right. We need we need integrity with it. So so once I do that I'll happily share it. You can just use it or I'm happy to talk through stuff with you. Yeah, thank you for doing that and thank you Chris. Yeah, I know it's been a lot on all of you. Mike, Jim, thank you all. So I went to high school site council meeting today and it's been really almost the whole session talking about results of a it was titled as a school participation survey. Um the idea is to look at how engaged our students are they feeling connected, um feeling included. Um so I'll just share some overview things with you. Um and and for context, I think um who said it there are roughly 880 students in the high school, the response rate was or the number of responses somewhere around 230.
That's Yeah, >> I had it right. >> All right. You did. You did. You're good. Okay. All right. Please call the role. >> I'm really confused right now. >> We have a motion on the table to direct the budget and finance subcommittee to go do a costbenefit analysis of getting a grant writer not for this budget but for the FY28 budget. >> Okay. Thank you for clarifying that for me. >> Yep. >> Member Goodwin. >> Yes. >> Chair Ston. >> Yeah. Secretary Webb, Amy, yes. Vice Chair Childs, >> yes. >> Member Deniv, >> yes. >> Mayor Dorger, >> yes. >> And member Dyman, >> yes. >> Passes unanimously. >> And the last thing under budget and finance subcommittee report comes from member Goodwin. So, I'm going to pass it to her. The agenda lists your um motion to direct the superintendent to post for a district registar.
So they walk into central office um and in many cases um they register with one person. Person you know, does everything from you need a birth certificate, proof of residency, um health records. They coordinate all of that. They contact the schools. They They do that work and all of that is entered into PowerSchool and monitored by the schools. Um I think it was I just found out that that position no longer existed and I guess my concern is that if there's a lot of people um and there's a lot of change in staff in our school secretaries. So in some schools secretaries are changing very fast. Um that that data may not be as accurate as we would like it because if you look at chapter 70 funding our funding is based on that information. And so a district-wide registrar, which we had for many, many years, the amazing Lisa McGinnis, um helped monitor everything, school choice, residency, um also helped with kindergarten registration.
So, 25% I don't know if that's good or bad compared to other surveys. I'm sure I can already give me a look like, "Yeah." It's pretty good. Okay. Uh Yeah. Yeah. And so, >> Wow, you got that many? Yeah. Yeah. So, one of the one of the questions was around how many how often have you participated in an event or have you in the last 3 months? And and 65% of kids, give or take in the percentages, had indicated that they had participated in at least one or more events associated with the school the prior 3 months. There were there was some discussion about um barriers. Like, why why were students um not able to One of them was transportation. So, presumably and then we didn't get into the depths of this, but presumably that was the ability to get to an event. Another There was a specific question about whether language was an access barrier.
So, this motion is based on the fact that we need to follow the money. So school districts get their funds from the state based on data that is entered into powers school. The data is entered in many many places by trained people who um know the community through the registration process. So they walk into central office um and in many cases um they register with one person person you know does everything from you need a birth certificate, proof of residency, um health records, they coordinate all of that. They contact the schools. They they do that work and all of that is entered into P school and monitored by the schools. Um, I think I was I just found out that that position no longer existed. And I guess my concern is that if there's a lot of people um and there's a lot of change in staff in our school secretaries.