That was kind of hard to take. However, at least, and we talked about at least there was an opportunity for some of the kids to get a chance to have something to eat that um they might not have had an opportunity to at home. And unfortunately with the bus schedules and the school schedules and everything, I guess something has to give. But but it was enjoyable. And uh I did get a chance to speak to one one young man in seventh grade and and uh he he eventually said a couple of words back to me. So but it was good. I was glad I got a chance chance to go there. I'm really glad we had a chance to talk. I appreciate you guys coming. It's nice to see you guys up there and I'm sure the kids like it even though they didn't really take the opportunity to discuss anything with you guys, but it's nice to have you up there.
>> How are we going to approach those? Are we just going to hope that they can run through them just give a >> I I think that should be our focus while we have um while we have Paul >> uh listening there online. So I think >> I think yes the conditions um the the GCG questions that you're talking about I think is is our primary focus for today to to work through some of those. >> Do you have them um marked up of in order? You had mentioned the first one. >> Thank you. Um nine was the first one. >> That was the one with the setback. >> That one was the setback. It sounds >> Excuse me. Excuse me. I don't >> Yes. It's really hard to hear at this point anyone other than Trisha. So I don't >> Okay, >> so we're looking at GC.
If we focus solely on what we have removed, we risk losing this agency's relevance in Arizona as well as it its importance in the future. The staff and community need a narrative of hope and a clear understanding of what is the new northstar for us to follow. I believe that this can be the ASDB strategic plan which was approved by this board on July 10th, 2025. Pillar two in the strategic plan focuses on outstanding student development, which is where I'm going to have my focus for this evening. Under pillar two, there are three priorities. The first priority is to capitalize on a child's first five years when brain development is still at its peak. The second priority is to expect high academic achievement. And the third is to graduate our students ready for life. As ASDB pivots from a defensive posture to a proactive strategy that ensures this institution's future relevance and as the board discusses topics for future work study sessions, what to do with the aging infrastructure both in Phoenix and here at the 100year-old Tucson campus.
Thank you. And you guys keep doing the great job that you are. We appreciate you. Yeah, the ladies work hard up there for sure. It was a good thing. It was a good thing. I'd like to make a recommendation though for breakfast that they need to have some orange juice and cartons up there. Not just milk. We do. We do twice a week. They're allowed to. So I I guess maybe we skipped her day. Yeah. Monday they didn't have they just had the milk. You should have asked me. I would have got you. Well, I enjoyed the milk. Yeah, but it's been a long time to drink milk out of one of those little containers and not drip it down the front of my shirt. It was It was good. Thank you very much for having us all up there. This was great. Thank you for coming.
>> Thank you. Perfect. >> GCG report and going through some of those board relief requests and DPW. If you just want to walk us through what is what are you looking for in those notes? For example, nine, we just talked about the 20 foot6 uh setback pinch point that you have there. There's 11, which talks about parking space. Can you go through some of those and just walk us through what is it that you're looking for from the board? >> What I we might actually just be able to go through these like for instance, like you said, starting at nine um to understand where the where the board is sitting on this. So um so number nine as you pointed out Deepa was the landscape buffer. So it's not a setback but the landscape buffer is typically supposed to be um 50 ft. Um the applicant was explaining why it was um reduced to 20.6 feet um because of the the steep the steep corner there leading to wetlands which basically makes it unbuildable by the by the next door neighbor.
Please remember that we do have a strategic plan to help guide decisions on locations, programming, and staffing. Our itinerate outreach programs will continue to evolve. Jason Lily's presentation was a great example of that. But as we discuss a spectrum of services that also will be including the campus programming as well as our birth to five programming. In the 11 years that I've been in this agency in different roles, we have added multiple resources to increase language access, not just for our little infants, but through grade 12. We've also spent the last few years really focused on bringing our CTE programs onto the campuses and the amount of time that our future ASDB graduates spend in work exploration programs. These are embedded in the ASDB strategic plan as the ASD board and the ASDB leadership continue to go through tough decisions um some that are behind us from January and February and starting to look into the future.
Um, okay. We're into the consent agenda, I believe. Yes, we are. Do I have a motion to accept this consent agenda? You want to make a change? Did you want to make questions reports? We already accepted it. No, you haven't. Oh, no. That was the adoption agenda. If you had questions for some of the reports, you said you had questions for Jen. I do. I guess those are So, you may want to pull You may want to pull the reports in school calendar, right? Okay. School calendar is in new business. And then you're going to talk to us about audit. Okay. Yeah. So, if you had questions for Jen, they might have been from her report. Yeah, it was. Okay. So, you may want to pull that. Consent to everything else. Okay. And pull the report so you can ask questions. I'm going to pull at least Jen's report.
So, why don't we comment on those one at a time? Does the does anyone on the And I know we mentioned this before on a previous meeting, but does anyone on the board have a question or um a concern regarding number nine? They were they will be asking for relief for that setback, sorry, for that buffer, use the right terminology here, to be 20 um 20.6 feet instead of 50 feet. The only question I had um was that's the only spot, right? That's kind of that reduced buffer. >> Is is that the only spot of the reduced buffer at the at that pinch point? >> Okay. Thanks. That's what I thought. Just wanted to make sure. >> Yes. Yes. >> So does and and Paul, make sure you make yourself known if um you have a because I can't see you. Um Okay. >> Yeah, I'll raise I'll raise my hand on the when I have a question.
Let's remember again that we have a road map in the strategic plan. ASDB can let it be our GPS to remind us where we align our resources, how to foster communication, and how to provide a framework for measuring performance. Thank you so much. Moving on, we're moving to 2.1, which is an action item, approval of the consent agenda consistent with board policy to include 3.2, 3.3, 5.1, 6.1, 6.2, 6.3, 6.4, 4 6.5 6.6 6.7 6.8 6.9 610 6.11 6.12 6.13 6.14 6.15 616 6.17 618 6.19 7.2 7.3 and 7.4 Four. I will entertain a motion to approve the consent agenda item. >> Perney, this is Mike. Um, I'd like to remove 62 from the consent agenda. >> Okay. >> Would you like to make a movement to approve the entire agenda item with the removal of 6.2? you. >> So moved. >> Um I'll take a second for the movement.
Administrative report. Anything else? Okay. So, with with that modification of pulling Jen's report for a simple simple question, um, can I have a motion to accept the the consent agenda? I make a motion we accept the consent agenda with the uh 4.2 administrative reports being pulled. I'll second that motion. All those in favor? I, Melinda Sabrowski. I Fred Rushton. I Charlene Diaz. I Barb Zarziki. Hi, Sheila Bernett. I had forgotten these got moved to the consent agenda. They used to be up above, didn't they? Oh, a liar. I'm a just making things up. Um, Jen, I have a question. What happened at the Fox Creek ad site? What was that all about? Well, Fox Creek has been identified as um needing comprehensive support and improvement for low achievement. For I'm sorry, for what? For low achievement. Okay. So, their their AASA scores have been low for at least three years in a row causing them to go into Uhhuh.
>> Okay. Uh Jasmine is watching you. So just remember that. >> Yep. >> Okay. So otherwise I will determine that that we will write that in as a condition and that it's okay at the board at this point. Okay. Next. What do we got next? Deepa >> 11. This is parking space calculations. It does say board approval required. Um can you explain uh Carrie what number 11 is on the GCG report? I can probably speak to that a little bit, Madam Chair. Um, >> yeah. So, so we've obviously talked about parking a lot through this process. We did get the the the ZBA relief for the size of the parking spaces already, but the the ELC has a requirement which we're meeting and then the rem the remainder use is kind of open-ended per the code. Um, so really what we're looking for is a finding that the amount of parking is appropriate compared to the uh the use that we're proposing and we provided substantial evidence that this is very similar to the Framingham facility and this parking ratio uh is adequate.
>> This is Linda. I second. I >> Okay, we'll go um we'll go with a roll call vote since we do have some board members on the phone. >> All right, starting roll call first. Linda Bove here. >> Brittney Buchanan. >> Nope. Uh it's a roll call vote. So once you say the board member's name, um they'll say their vote. Oh, pardon. Um I This is Linda Bo. I Britney Buchanan. >> I All right. >> Colette Chapman. >> I Okay. Michael Gordon. >> I vote I. >> I. Okay. Diana Heron is not present, I believe. Earl Terry also not present. Shauna Tamiko. I vote I. I. Okay. Uh the action. Um so carries. Vote. So carries. Moving down. We are at right large 3.1. Nope. Just kidding. I'm If I'm counting right, we are at 4.1 information item finance report. Kim Bitrich, director of business services.
So they are assigned um uh like a principal coach that comes and um he walks classrooms and gives their they discuss what they see, what's going well, what they need to improve. Um they talk about goals they have. So they do like their 45day goals, talk about their progress towards their goals, um how they're measuring the goals, and kind of just helps to keep them on track, I guess. Okay. Did they talk to the teachers? Did they Who did they talk to? Just the administration? Um I go up. Um Kate goes with um because it originally they were originally identified because of the low achievement of their special education students. Um but because they had that for a few years in a row without improvement, then it went into overall low achievement. So right now the focus is mostly special education students.
So it's it's unfortunately it's not a based on our square footage we need 250 spaces we have 250. It's a little bit more of a interpretation open-ended uh kind of qualification. So, we're just looking for relief that the parking as proposed is is adequate for the use that's proposed. >> So, are you asking for more parking than what's required? Is that or less right parking? >> There's there's not really a final figure. So, we we have adequate parking for the ELC per the requirements and then the rest is kind of a sliding scale based upon our traffic engineer, the peer review, our proposal, and your ultimate determination. So, it' really just be a determination that the parking as proposed can adequately serve the use. You know, I don't know if we I I'm sure somewhere along the line there was a chart or something um showing that parking um that you isn't there?
Nope, just kidding. >> 3.1 >> I meant 3.1. Sorry, that's such a large agenda item and scrolling gets a little crazy. All right, so we're at 3.1 action item, approval of new district agreements. Interm deputy assistant superintendent shack off board President Buchanan and members of the board. We do have um as an action item the approval of a new district agreement. This would be in region one with the Mohawk Valley Elementary School District. I'll make a movement to um approve this agreement. >> This is Linda. Second. >> Uh all in favor I >> I I >> I. >> Perfect. So moved. Now we're at 4.1. Finance report with Kimbitrich. No, >> Jack. Check. >> Okay, it's on. Okay, thank you. Okay, third time's a charm. Good afternoon, Board President Buchanan, Superintendent Reichman, Assistant Superintendent Cooper, Deputy Assistant Superintendent Catchoff, members of the board and ASDB community.
So, um, Kate and I both go up and walk classrooms and, um, just be there to help support and ask answer any questions that Ryan, his name is Ryan, that Ryan has. So, they also provide, um, virtual coaching for the for the principal. I'm not involved in that, but um, he does make sure she stays on track with her school improvement goals. Okay. Thank you. Yep. Thank you. Mrs. principal. No, it's Miss Vote. Mrs. Vote and she's not here. She's not here. No. I just was curious of what they did, what they told her, what they what's going on. And I know I'm in the weeds. No, that's okay. You're, you know, it's good question to ask questions about what happens on those walks. Um, it's always good to have outside eyes, you know, to observe things because any of us, if we're looking at the same things all the time.
Um >> Yeah. So, the use >> Yeah. The actual quantity right now I believe is uh somewhere right around 280 spots. Um, and again, like Matt said, the there's not a chart in the bylaw that says you need this many spots per X or Y in a YMCA. So, what we had to do is try to figure out what would we need for the program and and extrapolate that. And so, I think that the reason that this is on here is because there was nothing for GCG to confirm we had the right number. So the only way we could have the right number is by studying the use the membership projections and then using Framingham who has similar uh membership projections or or existing membership to see what we would actually need to run the building. Um and again that's more for the membership building.
You have been provided with our most recent board report that covers financial data from January 2026 and 2025. The finance committee was held on Wednesday, March 4th with board president Buchanan, and board member Gordon. Also in attendance were Superintendent Reichman, Assistant Superintendent Cooper. During this meeting, we reviewed these reports in more detail. The total student count provided in the board report for February 2nd, 2026 shows 1,859 compared to 1,94 as of February 1st, 2025. A total decrease of 45 students. All areas have a decrease. When comparing the student count to January 6, 2026, a total of 1,875 students, we have a decrease of 16 students, mostly in birth to three, while preschool has shown a increase. As of February 2nd, we had 581 full-time equivalent positions, which includes 8.5 at FBC. At that time, we employed 653 staff. At this time last year, we employed 713 staff.
Um, it's always good to have somebody else's perspective and to ask us, not necessarily to put us on the spot, but to ask us, you know, what why we're doing what we're doing. Um, and also somebody who's been doing things for a long time and has other good ideas. Uh we always like having coaches, you know, folks who can come in and coach us and say, you know, oh, have you thought about this strategy or are you familiar with this strategy? Um uh you know, IE does that for us for teachers and for our coaches and for our principles, but it's also nice to have somebody else um come and do that. We have uh we have some coaching things that have been going on for EL for a couple of years. So, you know, anytime we have an opportunity for somebody from the outside to come in, observe from a different perspective and give us ideas for how we can do things better.
The ELC is prescribed X number of spaces per child. So that that's compliant. Do we have the breakdown of ELC versus for the membership building? Yeah, just a moment. Just have to pull it up here. >> Jasmine, is it easy to switch back to the plan to so that we can just look at >> Car's sharing? I'm not. >> Oh, okay. I am not sharing anymore. I don't I did take back the share. I'm so sorry. I'm going through the decision. Hold on. >> Okay. Y >> I just thought I wonder if it was easy to switch back to the plan just quickly so we can kind of see where the parking spaces are because I think we all have the GCG report in front of us. And and I would note, it's been a while, but just for everyone's uh uh remembering, we we did have a se separate traffic peer review and that actually recommended turning our snow storage flex place into the additional parking which we've now done.