I gave >> um Okay, that is a good hint. I'm sorry. Go ahead. I just want to I just want to make one comment just because it just triggered something for me like when when when you talk about the culture and and you know I picture um Ashlin Fire at the farmers market um in the summertime and all the kids climbing on the engine and getting hats and just how much it's a f part of the fabric of the community and not just not just in an emergency situation but really you know um brings joy to so many to so many people in Ashlin. So, it's it it really is a a a special a special group and a special place. >> It is. And that's a huge part of our department is getting out there in non-emergency situations and encouraging the residents to come in and actually visit us at the fire station again in a non-emergency environment so that we can get to know them, they can get to know us and and it's it it's as well as I take the opportunity to do a little fire prevention at the same time.
Um Lisa has sent them our class schedules and they should be reaching out to the site secretary to coordinate with with Steve Whitmore, you know, when he can come film both classes, get those programs offering. Once all these videos are done, actually we might start uploading earlier than that. Once they're done, they'll be on each school site's website as well as the district website and Lisa will put it on our Facebook page as well to show parents when they are shopping for schools what our district truly offers. So, if we could Derrick, can you dim the light a little bit so we can see those two videos? >> It's our students. >> Yeah. By the way, these are these are our students made this video. Let's focus it. students learn how to create videos, graphics and social media contented games. Our cyber security programs, how are the internets?
Because one of the things that we learned in our methodology that it was a very quantitative approach. And one of the things that we received feedback in is that they wanted to see a lot more community engagement and opportunities for not only school stakeholders that once a school was identified but when the study was done for their voice to be brought in as community members throughout the process. So, we did look back at amending our approach and we reported to the board this past fall and we have made the agreement that we would look at enrollment data for this upcoming fall 2026 in order to make the determination on which schools that we would identify to be furthered studied looking at initiating studies and studying them looking to make recommendations the following spring. >> Okay. So, your folks report is going to be ready by the springtime of this year >> or fall.
So it works for everybody. But moving on, uh, >> we got data. >> Yeah. The next slide, Ashlin carries a a heavy call load with a leaner staff than peers. So this slide just represents uh our surrounding communities, our partners in Hopkin and Sudbury. Um so we do about 2,800 calls uh annually and we have uh 24 firefighters on duty. um Hopkin, which is our our closest not only in in travel time, but also uh if you don't know, we almost regionalize with with Hopkin because they mirror us. We're very similar in structure in in departments. So, they do approximately 2500 calls with 33 members. Uh Sudbury, uh 2,200 calls, 500 less than us with 42 members. So, it the increase in calls over the years um is also provides an opportunity for multiple calls at the same time and that is what we're seeing is trending and with multiple calls at the same time it reduces our manpower down to uh potentially one >> look at that we're making a good team >> okay so concurrent calls have become a persistent operational problem.
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We are looking at identifying the schools to be studied and potentially having the data ready in the fall and having the list and initiating the studies in the spring. So around this time next year, we would be in the study component looking to hopefully by the end of the school year have the study completed. >> Okay? Because this bill as it's written, it kind of like is um like it's a all or nothing kind of a thing, right? So it doesn't give the legislature an opportunity to make amendments or anything like that. It's just take it or leave it kind of a thing. >> That that's what I think because this bill is modeled off the B which is a little bit different from our approach that the department um we shared with the board of education that we would like to take. Sorry, I think I might causing confusion perhaps.
This is this is so true. Our current staffing model allows us to handle two consecutive calls if those two calls are medicals. If the first call is a call to Asher, the Asher Apartments, we're taking our engine and our ladder truck. So, we don't have anybody at the station. If our first call is a medical emergency and our second call is a medical emergency, we have two equipped ambulances. we can handle those calls, but that leaves one firefighter at the station and that is a heavy burden for that firefighter. It's not safe for that firefighter and it's certainly not safe for the community. Um, in 2025 last year, we did almost a thousand concurrent calls. That means two calls at the same time. That leaves again the station with maybe one, possibly two firefighters. >> That was 1,000 out of how many total calls? >> Uh 27 2,800 calls.
>> Any questions or comments or >> Okay. Right. There lights. >> Yeah. >> Thank you. >> Moving on. Um 610 agreement with Sulpa for interpreter services for the 2526 school year. Mr. Char, you want to address this? You want me to? >> Uh, we have a student that needs interpreter services. U hard hearing and so self provides that account contract with those services and ALS inter what you said. >> No, the students enrolled in our school. >> Okay. West Valley. questions. Motion >> move to approve. I'll >> second it. Move to second. All those in favor? >> I 611 second interm budget report. >> All right.
>> No, no, no, no. Apologies. Um, no. And and it brings me to my next point because it it it ex excludes uh elected officials, lobbyists, deploy uh employees of DOE, board of education, school facilities are in ineligible to serve. So, they're all going to be basically governorapp appointed >> in as as written right now this bill. So, who are you expecting to see on this board if it kind of takes out the institutional knowledge of maybe some of these discussions that might be able to be an advantage? I >> I think that's a really great question. I think that's one of the reasons in our amendments, we wanted to remove that exclusionary factor of a department employee. Um in previous committees we said we felt it was really important for school personnel especially uh um K12 administrator to be part of the commission because when you talk about programs and you talk about decisions and master scheduling and other things around educational outcomes we feel that people in those roles have the experience and able to interpret data and provide that feedback.
And then another number to throw out there is um 277 calls. Three at a time, three calls at once. So this is this is a trend. Just this year alone, we've done 560 responses. Of that 560 responses, we've done 231 dual calls, back-to-back um calls, and we've done 67 three calls at once. That's just in two and a half months. So, this is a trend that is definitely increasing and creates a very a challenge for the organization. Um can you talk a little bit about what happens if there is like three calls and and if we have to call mutual aid and and sort of what what the effect of that is as far as potential response times and things like that. >> Yeah. So when we do have these multiple calls at once the third call we cannot do. So we are relying on our mutual aid partners Hopkinington, Southboro, Sherban.
Any questions? >> Look good, I guess. Yeah, >> a lot of stuff there. >> Yeah. take second interim, try to fine-tune, you know, anything, any updates, changes from first interim. Um, it's pretty much, you know, what it involves to approve. >> I'll second it. >> Move and second. All in favor? I >> I the 2425 annual financial statement correct correcting actions and infinite auditors report >> some questions. So I had questions on that. Sure. So when I was looking through it, we had to give back quite a bit of money. It looked like >> different parts. Um, one I was surprised with the admin teacher ratio. >> That one we're going to appeal. Um, I consulted with Danell Evans up at this uh county and she thinks that it needs to be appealed because they didn't the auditors didn't look at everything and they had a new auditor this year who uh did that one.
One of the things that when I did stakeholder feedback with principles was there's so many factors that need to come into play into the study. um principles who attendance, how does that when you close the school, what is that going to mean for the community when now families have to drive and there's so much insight that they know at the school level and we just felt that's why if we were to proceed with this bill, we would like to see that exclusion be removed. >> Yeah. And I think that that's the the concern that I see is who who are you expecting to see at this table if you don't have the institutional knowledge and the data and the and the history and that kind of stuff. So, uh that was my question. Thank you, chair. >> Another question. >> So, why are we I mean, how different you think the numbers will look from this year to fall of this coming year?
The average response time from these departments is 13 minutes. Um the mutual aid agreement is it's give and take. So this last year alone we provided 53 we went mutual aid 53 times to another community but 139 times another community came in to our community. So that number is very important because it shows you that it's not just this organization that is is having the challenges of the increase in call volume due to increase in population. So for us it can be very challenging because when we have a reported fire we rely heavily on our mutual aid partners. They automatically come Hopkinson, Southboro, Sherban. We rely heavily on them. NFPA 1710 aims, which is our standards that we follow, our guideline 1710, they recommend 15 to 17 firefighters on scene within 8 minutes for a working structure fire. If we have all our mutual aid companies come in on our first alarm assignment, which is a working fire, um it's going to we may get to 17.
So, we're going to appeal it. >> So, is that something that we need to watch for this year though or are we going to have that same? >> Uh, no. I I I'm working with them now and she's helping uh review it. Um we have to have seven admin for every 100 uh teachers. So um it it's never we've never had a finding. So it was kind of odd that you know we didn't you know meet that ratio >> because we've have we have the same amount of admin don't we but aren't we losing more teachers? Yeah, it does um play into effect when you know we have vacancies or um I think for 2425 um we had one admin that was uh prior to that was in one position uh Josh Mason who was the principal and HR at the same time. Um and then in 2020 24-25 he came over to the district.
>> How different do the numbers would look? >> Because you're looking at enrollment, right? To determine which schools you're going to look at further. >> So, can't you already have a sense of which schools it might be already based on fall this year and based on the pattern maybe from the year before? that there are definitely we see the historical trend. I think one thing I do want to just note and we did see we take an official enrollment count at the beginning of each year. One of the things that we did know and we don't know yet if it's due to economic changes that are happening right now or um I know there was a lot of changes in some private school scholarships but from the beginning of official enrollment count to January we did see an increase in our enrollment and something that we did see that schools are projecting and it's an increase that is more trending more than we usually see in previous years and so it's something that we are looking closely at the enrollment and we felt giving one more year of looking at the official enrollment count would really provide us a better of a historical trend in regards to making that analysis.
I doubt it, but we may get to 17. But again, it's going to take an additional 13 minutes to get those mutual aid companies in. So for the first 13 minutes, you got six firefighters. Hopefully at a full complement, it most likely will be five firefighters on scene. >> Can I ask a question? >> Yes. >> Will adding the one firefighter allow you to do three simultaneous calls or not? It depends on what the first two calls are, but what it will allow for is when we do have the two concurrent calls that one firefighter will not be alone in the station because we can do a hell of a lot more with two firefighters than with one. >> Thank you. Um, >> do you feel like you have enough on the fire department side on things and and or would you like us to We've got a couple of other pieces of uh data that we can go through, but I'm just trying to be cognizant of time.
So that did increase our admin um by one. Um but there's some other exemptions that we uh you know we can take and that's what Denell has looked at and has recommended that I appeal it. >> Okay. So it doesn't look like we're going to be in that same position this year. You don't think? >> Um I think we're going to be okay. I again I'm working with the county um and reviewing uh the exemptions and the ratio again has to be seven admin to every 100 um teachers and I think currently we have 10 admin. We have a couple exemptions like we um Mr. Shriner is an exemption um and a couple others. So I think we're going to be okay. >> Okay. And then I don't know which >> if I can come on that same topic too. So years ago each high school had one at principal two vice principles that the enrollment dropped.
And I think one of the other things that we wanted to take into account too and I just want to be transparent on some of the challenges we see is that with a lot of development that's happening in some areas and movement our enrollment not only is declining but it's been shifting in patterns that um I think we are analyzing and we felt one more data point would allow us to give us the sufficient evidence in order to proceed further. >> But isn't that the natural flow? I mean, every year, one more year of data, it is always going to be better. And you know, if we have some tragedy that happens this summer, you're going to tell me in fall, oh, you know what? You know, we had a landslide or we had another fire or we had something and therefore, you know, we don't know the numbers.
>> Um, I only have one other question. There was a slide in here um about um just the um find it about the related overtime and there's like 520,000 that's budgeted if so like adding these firefighters. Are we anticipating that number coming down for overtime or is that totally like a separate >> thing? Yeah. Can I can I handle this one now? >> Sure. It's the It's the money one. It's like the only thing about the fire department I can I can uh really really say I can say when you have a compliment a st full-time compliment. >> I don't know that your microphone is on. >> It's not. >> Yeah. >> Uh check. Is this still a little >> It's flaky. Maybe go to the podium or use one here. >> Mackie is going to make me get my steps in. Um, so when you have a complement of fire full-time firefighters as low as we do, like I said here, this isn't discretionary.