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okay account balance of october 19th 2021 1 million 42 588.34 deposits on october 20th 2021 till november 4th 2021. 2 million hundred and forty thousand two hundred ninety five point eighty nine uh transfers in and out october twentieth to the twenty first to november fourth to uh two thousand twenty one less payroll of october 28 2021 895 148.91 uh warrant uh number seven of october 26 2021 194 thousand five hundred and forty four point forty one book balance of november fourth two thousand twenty one two million six hundred ninety three thousand one hundred ninety one point ninety one bank balance november 4th 2021 3 362 0.95 mass municipal depository trust account balance october 19 2021.

so i'm gonna guess we meet in the 23rd then the thirty and the sixth and the the am i do i have the wrong date so it's like three weeks we're not meeting is that okay as well i think it's fine the seven and if something comes up we'll just meet again that's i mean again not the same yeah it's today's the the next one next one is the 23rd 23rd um but in between now you have thanksgiving um coming up then the 2014 and if there's anything in unless we meet the 30 and then the 14 and leave the the next i don't know i i like it the way it currently is um but i prefer to be the seventh because i have other family commitments there i are coming within that week but we'll leave it for the 14.

yeah oh sorry about that i think getting getting back to program i mean i keep looking at my notes and the the themes that leap out to me in our art stem dual immersion and ib and going back to that slide with the you know those very solid base programs that all of our school all of our students should be experiencing i 100 support that when we get to talking about preschool i think we need to do a little more work about how we roll out preschool at every site if that makes sense you know what what's the pace of that so that we're implementing programs that have enough students again to have the appropriate staffing that have the quality of instruction but the idea of having a preschool at every elementary site the idea is appealing but i don't want to do it just to say we have it i want it i would like to make sure it makes sense to expand our preschool sites as our demand grows for preschool and um dr mitchell if i'm not mistaken i think we are only two schools out that do not have a preschool correct every other elementary sites already has a program um one of our one of our programs on site and i believe that two schools yes ma'am i was gonna you're gonna answer my question right now the two sites i believe and again uh dana if i'm incorrect i think the two sites that currently do not have one of our preschools are hodge and ellington but every other elementary school has at least one section some schools more sections of our preschools on campus already so kind of going back to a conversation um a couple meetings ago and us named along talking about preschool um one of the things that we had um [Music] spoken about was making sure that and i remember was board member beau having a sustainable right preschool to go ahead and feed into into the schools and so i would like to have the conversation about about that um at this moment what does that look like for us to have the preschools at each of the schools and not have long felt so i heard you say that we do have preschools at all but two sites plus longfellow as its own standalone preschool site correct can i can i um yeah thank you and this is actually for parking lot and because i appreciate sabrina bringing this up um um i do i do think that it would be good to have a conversation about preschools and thinking about how expanding and i know i mean i know that there is desire for full day preschool and we you know we used to offer only half day and we don't have other options around early childhood preschool so thinking about that and i just for me personally um you know i i think arthur you know i've always thought that to really build it out we'd also it would be great if we actually were offering head start as well and be able to mix all of these approaches so i just want to put that on a parking lot um but i think i agree with what i heard sabrina would i think i heard the same thing sabrina heard right that is that we we really have enough need for preschool that we are that we're building it out at all the school sites plus longfellow and we're still feeling all these programs is that is that what i heard at all oh that is correct and again at some schools uh based on uh demand and and need we have multiple sections open at a particular site so then my question would be if we wanted to go ahead and strengthen our our our our peaceful community could we open up more more preschool classrooms at our school and i'm gonna let dana weigh in on this but my understanding is yes my understanding is as the demand is there uh we continue to build out and open more sections uh at those sites uh as we see the demand continue to grow so let's pretend we have we have one a.m session and now there's a waiting list of five six seven eight oh we have enough students let's go ahead and figure out how we open up another section and so that has we have been building as that interest continues to grow we have been building now uh sections that are at our school site and and what does it look like to have a full day baseball for our community for our school district yeah that's something that we keep a close tab on we are looking at that uh all the time we have a strong desire to open up a full year full full day preschool for our community board member cruz gonzalez yes no i i yeah i appreciate that and like i said i i'm not looking to have a conversation about that tonight but i do think it's something that at some point we should talk about in terms of what you know our focus in the early childhood especially as the state is looking to expand that you know expanding tk and changing the staffing requirements ratios for tk rights i think there's a lot to talk about that but not not in this meeting but should we talk about this as we we are we're reconfiguring and we're making all these decisions i mean my question would be then do we feel like we have the capacity even with the as you reorganize that we're going to be able to continue to offer preschool at this as needed at the at the sites as well as at longfellow i mean that's the question right but i think you've already answered so right now right with having longfellow as an option then that's where uh parents decide to go on in that particular campus what we have seen is as we have been building them people have been coming and showing up and again at some sites more than than we anticipate and so we have been responding to that um i guess we could foresee a a future or scenario where we outgrow the physical space uh then at that point in time it's just again readjusting to ensure that that we're securing you know that additional space and making sure that it's that we get it licensed and ready to ready to go and do you know of those students in long fellow um do they live in our district or are they coming from the outside or do we know that not at the top of my head i can look at that you know i can look at the at the um at the report uh that dr ball was referencing i think there might be something there i'll look that up real quick yeah because i was just wondering if um if they're from our district why aren't they going to their their school site you know why are they going to landfall not that this is the the reason uh but in the north side uh those are so we have hodge which currently doesn't have a preschool we have dalton which is a new a one of the newer preschools and we have lee which is also one of the newer preschools so if you just look at the map there was there were very little options until recently for families to take their schools i'm sorry to take their students to preschool so they had to they would have to travel to another so again lee and dalton knew her and then there was nothing at hodge and so that made it that made it that made longfellow attractive for those that lived in that area at this point i'm i'm comfortable um [Music] i'm i don't see the need to debate additional preschool i think as we as as we continue to build the the k8 or the k the elementary program at the sites i think preschools will come but i do want to make this comment and i hope it doesn't land the wrong way um up until this moment i thought we only offered preschool at longfellow and when i go to the district website and i go to our about us our programs and i go to district highlights and i click on early childhood education i get the school profile pdf it doesn't tell me that preschools are other site and so i hope that we can fold this into the conversation next week in our communication study session about how do we tell families how do we tell community members who are coming into the district who are looking at you know moving here that we do offer preschool and and where we and where it is i mean i say this because i'm one person but i i'm not i can't be the only person that didn't know we had preschool at other sites besides longfellow you know so what is the enrollment at longfellow written on here so moving forward so we're we're going to go ahead and start the conversation without the tk8 and start the conversation with pk5 right okay the board yes so let's one of the things that um i noticed here um these models right as we are not looking at the 2k and le let's have a conversation about gladstone high school being the middle school in a souza being the high school and then flipping it and this is a high school being the middle school and gladstone high school being the mega high school [Music] i would like to hear from my colleagues on what any questions that they have or opinions do we know though on budget wise um whichever high school it will be what would the cost be would be more on one school or one and the other you know what has more capacity you know what ones are going to need more um modules or um base wise also i like to know that on each of the high schools i think that's how we would determine what would high school would be feasible for for these students to put them together emerging so if we're looking at budget um very purposes only azusa high school would be the one school where based on the current projected enrollment all students could fit without adding any additional modulars um gladstone high school based on its current capacity we would need at least a couple more classrooms because they would already be at 105 capacity okay thank you welcome just to put it out there just to put it out there as a as a bigger context um again we have just preliminary preliminarily looked at the at the schools if we were thinking of just the campus again this is a high school classroom high school both schools have a section of their schools on that are portables it's not the whole entire campus is just a section and so if if that was something that we would look at then um the cost could be similar i think i agree with latasha glaston high school would be a little bit more expensive because it's not just replacing it's adding a couple more modulars as well can we also talk about one of the things that um i know you guys are talking about the modules but looking at how deliberated a souza high school is and how much work it needs because as we're going through this reconfiguration what i would like to see is for us to be able to if we're going to make a mega high school we have to make it big we have to make it great we have to right there's asbestos um we're going to be taking care of some walls and you know renovating how we want it to happen right what does that look like what does that projection look like so we provided the figures um to update or to modernize azusa high school as far as rebranding and repainting but we have not assessed every building based on upgrades i would need to know what we're envisioning as far as um if we're looking at azusa high school and then i can give you figures on that because also you know the the asphalt was in um their quad i guess you want to call it that needs a lot of uplifting and straightening it out it's all bumpy and everything and those are the things that we need to know budget wise you know uh you know what like i brought before regarding the the adult school we didn't know we needed a parking lot there and you know all of a sudden we needed a parking lot and then we needed um a fence because the fire department has to have to get bigger come in we didn't know these things prior when we made this make the last decision on on the um the removal of plasto uh street stool so those are the things we we need to know also what would that kind of cost us the asphalt i mean even the parking lot i mean it's yes it doesn't mean they're just gonna go and fit there i'm sure there's other things that are gonna have to be done and what year was um was this a high built what year was glaston high school built i can look into that um but as it relates to asphalt um that is a district-wide need um so no matter what school we select that is one of the projects that we're actually getting a district-wide rfp because there's a need district life for us to update our asphalt for all on campus i think the first graduating class for merzouzo high school was 1958 so at least 1954-53 was when it was built it was the first class of gladstone was 1969. my mother-in-law was the first graduating class so how much how much money do we have left in measure k and how do our measure k funds are we planning to use them for facilities upgrade so right now we have approximately 40 million remaining in our bond fund and we've paused all of our construction projects with the hopes of understanding the need of the school reorganization and then we will reallocate those dollars those sites one of the things um that as we're as we're speaking about the middle school and the high school regardless of where we end up because we still haven't really talked about it um what i would like to see is is the pools you know they need to get renovated they need to be working for our students we have swimmers we have a coach at gladstone high school who is fully committed during covid you know when it was when they were able to practice you even throughout the years when gladstone has not had a swimming pool they have a tree growing out of it right now she would go you know and try to find these students a place for them to i would like to see for us to have these pools renovated and working so one of the things that i suggested last week um to look for county money that is out there i um i don't know if you got a chance to do that so um that's one of the things that i would like to see included um as we're talking about um you know these this big mega middle school and big makeup high school it's great that we're gonna you know we have the fields that the you know middle school and high school can continue to use but let's also talk about the polls and that's something that um right get an estimate of how much it would be for for us to to be able to renovate and to get these pools working um and necessarily this money wouldn't have come from measure k um basically come from l.a county they just need to know a number yes so i will get i'm pulling that up now we did receive a quote on the renovation so give me one second it was as low as 5.4 as high as 7.

uh that that would be helpful that would be helpful to know to consider the the entire composition of school sites across the city but if i i heard as latasha jamal say she would like know what's bulls is it that would be helpful or option two is we can provide you um the board options of what schools to remain open and maintaining eighty-five percent of the past yes that could be work within the guidelines of what we've talked about one high school one middle school those sites no rebranding yeah and then what are the what puzzle pieces so how do you have the least amount of change you achieve the 85 percent capacity like and then putting putting that name to it but then we look at this map and say okay that means this do we need to close another school or or not or two more i mean we don't right to reach that 85 percent what do we need to do and that would be helpful to us to make that decision i remember career does he have a hand up he has that look like he wants to say something no no that's i i i said it in and uh remember rodriguez you reiterated it so those are my thoughts that's a clarifying question and we're solely just options to maximize 85 we're not looking east west just to make sure i'm building the request of the board fulfilling the requested report i'm sorry east-west i just want to make sure that's not a factor we're looking options variable options where we have 85 capacity and what that looks like i think i'm i'll all i'm in i think i think we bring options that do bring so we can bring option one eighty-five percent now we have in all four quadrants of the city uh option two and so i think we can just bring different looks and then we can also have a live sheet that we can manipulate live if we need to manipulate okay what if we just move this one school what would that do i think that that that is great having it live so that we can have a discussion and be able to put that up there one of the things that i i would like to ask the board is as as as we're looking right we're looking now now that we have decided the middle school the high score is going to be at one of the questions that we should be asking ourselves is right now we have sixth grade at the elementary's right so we're we're what does that look like to do that transition right of moving the sixth graders to the middle school and phasing out center foothill and boston when you know what does that look like and when can we make that transition like what is the timeline right and how does the time like what does that look like transition i mean even the students from one high school to another high school the middle schools do one high school you know it's going to take years or or i would like to just right i would not like to i would like to see it face you know phased out since we have our seventh and eighth grade this year right so for next year what what would happen to those seventh and eighth graders before we jump to that can i can i ask a question i have my hand raised about the previous subject the elementaries yeah thank you um so my my question arturo is so i i appreciate that we're going to do some thinking about this and do some live thinking about it my question is how much how much of this thinking has already been done and deliberated by the reorganization committee and really how how can you com and i know you've already presented multiple times what what they've what they sort of landed on so i'm just wondering how can we just be remind remind ourselves of all that effort that they already went through and the conclusion that they drew and why they do those conclusions right um to help guide guide that i guess journey that we're going to have looking at at different different options because it sounds to me like it's something that it sounds like very similar to what they already did yeah and i think we can as we build that we can have that voice in our head obviously there's a couple of things that we have things here that that weren't in their plans uh so tk5's one no tk8 uh number two uh but we can definitely keep that keep that voice uh that we heard as these models uh were being constructed um by the members board member career [Music] i have two comments one going back uh to what shielding just referenced and another one going forward so so going going back to just the composition of elementary schools and the potential 85 percent target or 85 as a target um i i would i would really hope that staff would be able to instead of merely looking at schools and moving things around in such a way that that just gets us to the 85 really looking at all of the different pieces and and factors and and in essence bring forward a recommendation with rationale so uh so based off of uh the some of the costs and what's known with upgrades that are needed at school campuses or based on where where school sites are located or you know based on some of these different things that we've talked around a little bit so so instead of merely coming forward and just move eliminating a school because it gets us to 85 but but actually doing some of that thinking as a starting point not an ending point but as a starting point for us to continue the conversation um and then the second thing i would i would throw out there as we're talking about implementation so this might be crazy and this this might make this might make stuff go crazy um but i would i would hope that we would look at no more than a two-year implementation uh of uh with with all these different changes that we're doing i would hope that it could be done with no more than a two-year and and only reason why i say two-year and not a one-year implementation is because i realize that it's november 9 2021 and and there are just things that that need to get done but um i hope yeah we're not pushing this into three and four years of a roll out our member greer i'm asking a clarifying question when you say two year are you talking about 22 23 23 24 that when we start the 25 year this is completely done i need to do my math here um yeah that's a good question i i suppose what would it look like for 2016 he's saying 22 23 23 24 that's two years yes correct starting in in the fall of 24 right that that even feels like an upper end i guess i'm i guess i'm wondering what would it look like 20 what is that then 23 24 um for foreign implementation as opposed to 24 23.

hi uh my name is susan perler and i live at 1356 ravenwood in ann arbor and i've been a homeowner here for about 20 years in the past i lived in east lansing michigan where we had a municipal utility in the lansing board of water and light and personally i much prefer the board of water and light over dte but that's a different discussion for another day i'm calling to support the commission's resolution for the municipal fusibility study that zach mentioned the first commenter i believe that such a study is superior to other comparative analysis and the feasibility study will be more focused more efficient and less expensive um we need to know if the economics of municipalization will work in ann arbor and i believe that a focused feasibility study is the best path forward um that's really all i have to say thank you for your time and consideration thank you very much yeah caller ending in two three five hello we hear you hi um my name is eric mccleary i reside at 635 hidden valley club um in ann arbor i was calling to support the municipal visibility study as well um because i i'm a new resident to ann arbor one of the things i love most about this city is that we take the initiative on issues of climate on issues of energy and this feasibility study is how we move forward we can't continue to rely on investor investor-owned utilities that put their investors and their shareholders ahead of ratepayers and this visibility is the next step in moving ann arbor forward and therefore michigan forward because we are the example um thank you thanks a lot thank you that's all true that's all okay thank all the callers for calling in um and i'd like to remind everybody that um there is also going to be an opportunity to comment at the end of the meeting so um if you have additional comments to offer then we will consider those just as we those considered those we just heard today and then previous evenings so um we now move into the meat of the agenda and we really just have two related agenda points both related to municipalization from two different perspectives and the first on the agenda is a presentation of an ann arbor sustainable energy utility uh there's been a lot of conversation of that in recent weeks but not yet in this forum and therefore we thought it's important that we do that in this forum so that all commissioners have an opportunity to understand what's being proposed before we move on to consider the resolution as the other agenda item in the meeting so missy i'd um like to call on you um i think you're presenting i don't know if you're going to hand that off to anybody else on your staff but i'll let you control things from here yeah no i gave them i gave them a night off although i see some of them on the line here they didn't take it well first and foremost i just want to say thank you for the chance to present tonight i know we have a limited amount of time together and while we have two agenda items would it be nice if we uh get a little bit of our time back so we'll see uh but this is uh all questions welcome for tonight and what i really want to focus on is what an seu is and how it could operate in ann arbor and potential next steps for those of you who joined our public discussion about this um some of these slides will be pretty familiar but i don't want to assume that everyone was able to join that meeting so this really is more for members of the public thumbs up see the screen okay great i see some headphones awesome so for folks that are joining in i know that the commission knows this deeply i just want to ground our conversation broadly in all things uh that we're doing in our local goals and objectives so as you know in november of 2019 anniversary council unanimously declared a climate emergency and they set the goal of achieving a just transition to community-wide carbon neutrality by 2030 then in june of 2020 just a short uh year plus go they adopted the living plan and framework for how to achieve that goal known as a20 so when we talk about that i'll intersperse that throughout the conversation with folks but again more for members of the public and of course key to grounding excuse me our work in carbon neutrality is understanding what our greenhouse gas emissions profile is so both the sectors that are contributing as well as the sources and what we know from our greenhouse gas emissions profile is that the majority of our missions come from our built environment primarily from building electricity but not far behind is the natural gas that we use to heat and cool our built environment and then of course as we're thinking about transportation fuels and the role of electrification of those fuels that's going to play a really important role and so this is just kind of a grounding as we're thinking about how to transition those sectors over we know that we need to find solutions to our built environment that center kind of local generation clean energy pathways good paying jobs etc uh so i know you can't read this and you don't need to read this the whole point is over the last few months osi staff uh and you all as the commission have systematically been evaluating lots of different pathways to reduce our energy related emissions and these pathways that we've explored together have included things like uh on-site renewable energy generation right things like our solarize program or the uh solar faithful model and the ppa that's been developed from that we are exploring virtual power purchase agreements and power reduction agreements which we got through the vgp uh filing that we intervened in just over a little less than a year ago we talked about community solar we haven't talked about the migraine power program but it's on our list of things to be exploring and really understand um we've had discussions about a traditional utility community choice aggregation renewable energy credit programs have kind of been on the periphery but it's something on our docket to continue discussing and of course underlying all of these presentations and discussions which may have felt like just presentations and discussions was really getting us to a sense of what's possible and the foundation of that is michigan energy law so the purpose of the rest of our time together is not to explore the pros and the cons of each of those options a vpa a wreck purchase my green power a traditional municipal utility that's not what i'm going to focus on for this portion of the time because the answer from where i sit is likely all of the above or many of the above solutions are going to be necessary to hit a 2030 goal and target instead i want to talk to you a little bit about the seu concept and it actually came out of this commission in our march meeting i don't know if you remember but we had attorney braider who gave us kind of an overview of the foot act and michigan energy law and unrelated at least in my mind until the presentation happened was a follow-up presentation from from paul fenn on cca in which he talked about the history of cca from 1.0 which really was a kind of rec purchase program the 2.0 which became large utility scale solar buys to 3.0 which became local decarbonization and when those two presentations which seemed quite different were brought together i saw a pathway and i think some of you saw it too and we sort of talked about it which was can we basically do what is effectively cca 3.0 through a complementary utility and this is how the sa seu idea sort of emerged in my head and why we began to explore this uh just to understand is this actually a thing that might be possible um so i just kind of want to bring bring us back for a second to what attorney greater shared with us during your presentation i am not a lawyer i'm not going to attempt to do justice to the conversation that that she shared with us but the the essence of that is she shared that the michigan constitution protects the rights of cities and villages to create their own municipal utility and they can do that either via a taking aka condemnation and the buyout of the incumbent utility in their infrastructure or via competition with that incumbent utility and today every community that has started their own municipal utility in michigan and across the country has done that um and just sort of naming zealand was the last in michigan to do it they officially formed in 1902 and sold in 1915 but preserved the right to rebuy and so they bought themselves back in 1935 they were the last municipal utility forum in michigan but every utility that has done it has done it through condemnation and you can imagine why starting up a full set of poles and wires to directly compete with your incumbent utility is an expensive proposition as is buying out their infrastructure through condemnation but that still may be a viable path for us but standing up and competing an entirely competing set of infrastructure without a hundred percent of the rate base is a really hard sell chances are your rates would be higher than your incumbent utility so that got us thinking outside of the box of traditional competition what we know is due to massive improvements in energy technology and significant declines in the cost for things like solar and energy storage which are going to continue to drop maybe competition in a different way actually is viable especially competition that focuses on generation and that is the heart of the seo so i want to tell you a little bit more about that what we thought about is what if in in our focus we center that creating a parallel or supplemental or complementary or competing utility whatever term you want to use which is allowed and what if we focus on generation don't focus on trying to duplicate the grid and all the vulnerabilities of that grid but instead be strategic with how much of a new grid we need to build so that way the cost of that infrastructure isn't in play and that means we can focus more of the actual dollars on renewable energy and energy waste reduction and so in thinking about that we started to model what could be possible and if that utility did focus on energy waste reduction and beneficial electrification and of course local generation through solar with storage and potentially geothermal that's district level could this happen at a pace that was fast enough to meet the goals and objectives we had was it legal was it technically possible and the answer looked like yes and so the basic narrative or one of the narratives that we sort of hold is switching from energy as a commodity to energy being a service within this concept so just for a second um i want to share a little bit about the the thinking behind this in terms of sequencing because there's a lot that i just said and we can't do all of it at one particular moment uh and scale up so i just kind of want to ground this in some of our thinking the very first thing is a vision of what is possible and this was important because we didn't want to kind of bootstrap something we wanted to be very very clear from the onset if we're going to try to create a municipal utility that is supplemental what is the vision what do we want to aspire for what sort of the mark that we're aiming and so the vision was a sustainable energy utility for us in ann arbor would be a public utility so it is municipal power that is 100 renewably powered reliable local shared and of course publicly owned and so that's the vision that we put together and as we sort of envisioned it we thought that the seo would focus first on generation so generating local clean energy energy that would feed directly into our homes businesses places of worship community centers through behind the meter systems which you can do today right and many of us have done mark just told us he's in a fully solar powered house right now and that's exciting um and this clean energy ideally uh the way we've we've mapped it out would be paired with storage and this would help improve energy reliability as we know we had issues this summer many of us lost power for an extended period of time for those of us that have batteries we fared a lot better than other folks within the system so how do we pair solar and storage to help address the reliability concerns but also in that phase one it's not enough just to generate we need to do energy waste reduction deep energy waste reduction work and so we modeled that being a core component of the seo in phase one and that also will of course improve comfort lower bills help those renewable energy systems on roofs go further in terms of meeting a constituent's energy needs and then in the the first phase we also want to do on build finance and that helps with some of the energy efficiency work and i'm happy to take any questions about that i'll jump in in a second a little bit more detail then over time the seo would grow to offer more things that are aligned with a20 that you see in the plan and we talk about a lot things like beneficial electrification uh we could do geothermal we could do transportation electrification we could do micro and nano grids and i want to be clear that when i say over time i don't think that is an extended period of time i think uh one of the things that became pretty clear is the need if we're forming a utility we have to sell energy we need to generate energy to sell energy that's sort of at the heart of what needs to happen in the seo all of those other systems can come into play and with an infrastructure build that just passed we may expedite other things but in the drafting of this we saw generation storage and efficiency being critical so the the concept of the seo really is grounded in energy choice providing anarborites another way to procure a large portion of their energy usage and of course one that's coming from clean local reliable energy sources so to kind of further ground our thinking i just want to bring this back i'm not going to belabor these but we at the onsen identified not just that vision but these objectives for how we wanted uh to think about an seo and kind of the things that would have to check or whatever energy system we move forward so we wanted to shift our energy system of course from being carbon intensive to being carbon free which we all i think are working tirelessly on all of you i thank you for your help we want to define solutions commensurate with the time frame and ambition established in our carbon neutrality plan which means 2030 we've got to move pretty fast um and we know that emissions under the curve matter a lot it's not enough on you know december 31st 2029 for us to adopt a policy that gets to zero emissions what we do today has really significant impact so let's move quick sort of the rationale and we want to center the customer in this model right and make sure we give people the choice that they currently really don't have a whole lot of we wanted to center low low-income and historically under-represented groups in the system with a focus on affordability sustainability and comfort making people's lives actually better uh as opposed to kind of adding this as a burden viewing energy as a service and not a commodity that we're selling it's really about a relationship and helping people improve quality of life and of course we're improving the reliability um and eventually the resilience of our system more broadly so i sort of mentioned this earlier and i want to spend a few minutes more with you than i would uh perhaps in a general public discussion about the way we think about the sau and i broke the next two slides up into phase one kind of phase two plus so you can just kind of be with me sequentially okay so framing when we worked with our technical advisors we i mean honestly the question was can we do this is this even legally possible is this bonkers is it is it enabled in michigan law is this technically possible um what kind of policy changes would we need and the answer is yes it's possible no policy change is really necessary um go and so that allowed us then to go and to start envisioning what it could look like so first and foremost the seo could enable a lot more people to get the benefit of solar and the way we would do this is by directly paying for the installation on residential and business routes so they keep pointing to my roof like you should know that i have solar on my roof but i do which is that indication uh we could do this also on carports ground-mounted systems but we that we the collective public would be the ones owning that system so residents would uh not have to put the capital down up front they would have to come up with twelve thousand fifteen thousand dollars to install solar just putting a pin in this you could still do that and i'll talk about that in a minute and how you can stay in the sau if you actually generate your own but what would happen is uh someone would subscribe a resident would subscribe uh to purchase their energy at a rate that's based on the cost of that solar system and the cost to operate the seo and they would pay a bill like what you pay per usage you would just pay the seu and it would be coming from your roof coming from your ground mount and eventually in phase two through the micro grid that we hope to establish this is important right and you would have a battery on site as well so that way you have that kind of balancing of load and demand this means that residents could still have power if the big grid goes down which is happening more and more frequently and we this is already possible today right i mean i have this system in my house so this technology isn't this isn't hard to envision uh being possible additionally the seo would not be limited by current utility restrictions that constrain solar system sizes meaning 100 of your usage or the amount of solar allowed within the whole landscape aka the one percent cap those go away if we have an seu because we don't set that and adopt that as our regulation or our policy instead we would be able to maximize solar installations on viable locations leveraging all that viable sunny space that we have in our community and then of course the goal is over time those individual solar systems get connected through a series of nano and micro grids not the ease grid uh and more on that in a minute the second part of phase one kind of right out the gate would be offering robust energy waste reduction programs these would help people lower energy demand and improve comfort uh likely some of these services will be available to anyone just like what you currently have through gte there's base appliance rebates that you can get there's educational there's audits i hate that word audit i'm gonna try to take that out there's audit does not pull well no one wants to be audited so an energy assessment right to help you identify saving opportunities but the seo could also offer on bill finance which is the next point to help you make those improvements which mean you don't have to come up with a large pot of capital right up front to do your installation or your building envelope work or to help with that appliance retrofit the seo could help you do that and amortize that cost via on bill finance over a longer period of time ideally hoping to get you close to parity so your bills really don't change as you reduce usage that incremental difference could go to pay back your loan that's the ideal not always possible but that is something that we can work with constituents with because we have a different objective in the seo it's not about an instant roi on that process and this helps a lot more people access efficiency improvements comfort improvements renters landlords uh low-income tenants et cetera so the pairing of these two is actually really important as we think about kind of the equity and justice elements of this work and also if we're gonna get 100 renewable energy powering our community we need to lower our usage while we're also transitioning our usage to clean so these are these are kind of the core things that we think we can do right out the gate with the seu and uh happy to talk about some of the conversations we're having with peers about on bill finance and how we can leverage things like holland's program to bring this to ann arbor you are doing great everybody thank you for sticking with me on this for phase two what we envision is the su transitioning to really focus on micro and nano grids that would be created to enable neighbors to share power across property lines you can't do that today but if we became a utility we can we can have energy pass across those those property lines that would mean if a resident needs more power than their solar system is able to provide they can pull from the microgrid maybe that's from their neighbor or three houses down where the battery for the neighborhood is operating uh they can if you're generating more power you can send it to the micro grids a battery itself and of course if you don't have good solar potential but you have let's say glorious freeze we want you to keep those trees so this allows you to participate in the scu directly without having to take down those trees that are providing lots of other benefits of course if you're a renter and you don't have to say what's on your roof these are other ways that you can participate and the idea is eventually to get to a concept where the whole neighborhood can access and share this clean locally uh generated power in this phase of the seo we will have to stand up limited polls and wires right to connect households and businesses which is why we talk about this as a limited polls and wires infrastructure uh going household to household you know in a dense neighborhood doesn't require as much infrastructure as thinking about a community solar program or maybe it's in a park and you have to run that power to the surrounding area but that'll be an important part of this phase of work uh that that's critical to ensuring it's viability and let's see in the second phase we also can look to create district level geothermal systems although we're looking to pilot this really soon this will help transition our heating and cooling loads more sustainable uh sustainable sources of power which is important primarily of course getting off natural gas or limiting our amount of natural gas and we can support beneficial electrification programs help helping people transition to electrical appliances when they make sense for them we can support uh vehicle electrification and of course on bill finance can help us do this as well this is an important tool and we can pair things together so we can go in and work with john mursky although his house is really efficient but let's pretend it's not we could go in and do this energy assessment and we could talk about not just an energy assessment that talks about efficiency but we could do beneficial electrification too and then we can create a package that says let's do these envelope improvements let's also do a switch to a heat pump because that makes sense for you and let's go ahead and do that solar install and we're going to advertise that over 20 years and this is what your bill actually looks like and we'll fund the capital so that just opens up way more options for people than what currently exists on the market and community solar is an important piece and i sort of mentioned that before and this is the reason this is in a later phase is because of those pulls and wires and wanting and needing to stand up those electrons and then of course um we can keep growing if we own the utility whatever else happens and our community demands we have the flexibility to be able to integrate so that's sort of the concept and the potential offerings and i know that was a lot to digest but let me bring it back just for a second to the core of the seo the seu is a municipal utility it focuses on generating local clean energy fast it's about leveraging existing technologies and practices especially in phase one such as solar and storage to reduce emissions quickly while improving reliability it's about ensuring that all antarctics have access to solutions to improve comfort reduce bills and reap the benefits of the clean energy economy that means if you can't do solar you might still be able to do energy waste reduction program to the fcu so everyone would be able to access initiatives and the su as i mentioned before is general it's fundamentally as for about generation local generation there is limited distribution of that energy because it's staying in the community it doesn't need to go somewhere else we're generating it we're using it it means we don't have to worry about buying a lot of poles and wires at least not from the offset offset or outset and it means we're helping build some reliability to extreme events which are happening more and more frequently and taking power out more frequently so that's sort of the broad concept i'm going to just bring a few last points kind of with us in our discussion this was an assessment we did about how the seo aligns with the energy commission and city council adopted energy criteria and principles and the good news is it aligns well with those goals and principles and this is kind of one of the filters that we at least as staff are really running uh different things through so it passes an initial sniff test and before i close out i just wanted to share a few examples of how the seu could work and this is not meant to be an all-inclusive list of examples but just something to kind of help ground the concepts uh as as we're thinking through them and you are the first people to see this so here we go uh if we mess up i can't wait you'll tell me i know you will you're all really good so let's start with the example of a homeowner or a business owner that has good solar potential but doesn't have the capital or the interest upfront to install solar on there in this case the individual could subscribe or enroll in the seu as a supplemental utility the seo would work with that homeowner to conduct a needs assessment identifying potential energy excuse me energy waste reduction and electrification opportunities they might have because we're in that home let's do it all at once kind of a whole home assessment those selected opportunities would be implemented as long as the homeowner wanted of course them or the business owner and the homeowner would have the option of financing those through the seuss on bill financing program any rebates that the seo has or programs would help lower the cost of those improvements and then the seo would strive to create this financing package where the electric bill is as close as possible to the same or to the current electric bill that the consumer has that way um even while paying back those improvements there's not a huge spike in usage and that's the goal i acknowledge that is not always going to be possible and then of course once those improvements are paid off the resident reaps the full benefit of those improvements the reduction in utility bills etc so simultaneous with above while we're in there the seo is installing that solar and storage system and the resident is paying per kilowatt hour of usage similar to how they pay their current utility bill for dt i hope that makes sense that was first round of example one and thanks to julie roth who's on the line because she and hannah and our team drew these pictures and modeled these uh second example is an su without on-site solar so in this case the resident gets all the same benefits as what we just talked about in scenario one the difference is the residents not hosting solar on the roof but they can still do any electrification energy waste reduction improvements choose to finance those through under finance and they can sign up for the wait list but once we get the necro nano and micro grids up and operational they're in the queue to start pulling power from the system and this resident also would receive two electric bills or on bill finance bills they would have the bill from the su and they would have the bill from what if like many of you someone already has solar on their roof so in this case the way we thought about this is that the owner would enroll in the scu the seo could still assist like they did before with electrification and energy waste reduction improvements they could finance those their own bill finance they could pay up front totally flexible and then the resident would use power from their existing solar system just like they do and any excess is they have the option of selling it to the seu to go into the micro grid or the nano grid or if they don't have a battery the seo could provide a battery and they they put it into the battery system or they could keep selling it to dt at the current rate so they have options of how to participate moving on to another example here with renters so this is one which would be done in coordination with landlord landlords and we've had some preliminary discussions about this and this actually really does help with the disconnect that exists between who pays the bill and who actually finances the improvements because in this case if the seu is financing all of the improvements then it's not really a negotiation about who's whoever is paying that bill is reaping the benefits of the seu installed system so this helps actually negate some of the challenges that we've been facing about making improvements in rental properties uh so this could be done in traditional seu we're also in osi working on green lease programs on bill finance helps enable these improvements in the same way it does for other people and it helps them stay i should have said this before on bill finance stays with the property it doesn't stay with the person so if commissioner george does all these beautiful improvements so excited to sign you up he doesn't have to keep paying them when he moves somewhere else it stays with the home that he is in whether that is a rental or a single-family home that he owns or a multi-family home because they reap the benefits all the benefits stay in that infrastructure and so the cost stays with that infrastructure so this is one of the the nice things about arm build finance which is different than me taking out a loan to put solar on my roof when i leave that loan is still in my name uh one last i think one last example for you all is a community solar program now again this is a little bit later in the phasing of the scu and here the idea is these are larger installations that happen in the community they might be rooftop installs they might be ground mount they might be carports and here we would have a host for that solar that is feeding multiple different areas and we i i often think about i shouldn't say we i have to think about communities solar and business like parks that can feed into neighborhoods or you can imagine us having uh installs at schools and that could be an opportunity because the school's profile use profile is very different than what the community uh traditional residential use profile is right summer we don't really use our schools and that's where we're max generating on solar systems on schools so they could be a really important piece of the infrastructure here and what we would be doing is standing up the additional poles and wires to move those electrons from where the point of generation is to where we actually have our subscribers within the model this example is just a carport that we could do especially at multi-family sites carports will probably be something we've modeled some work in that so just to kind of close out then i want to kind of end our discussion by talking about logistics and and the next steps that we model to creating the seo so creating an seo is first and foremost i want to name this it is not a novel endeavor the city has the building blocks needed to administer it we currently administer our own water waste to water water recovery and storm water systems we do billing already we can leverage infrastructure that exists within those utilities we can also leverage infrastructure that exist in other municipal utilities in places like holland where they do on bill finance and what's really exciting is every element of the seo i told you about exists somewhere what is unique about the su is how we're piecing them together and that is a challenge but that feels like a surmountable challenge at least from where i said that is good news kind of broadly um in terms of how we structure the seou we have some initial thoughts that you'll see in the resolution this is one of the things that if the energy commission is interested in council is two we'd like to go back and actually do much more uh much more in-depth modeling about what's possible so one of the things about the seo is we could choose to staff up and have an entire staff that does these installations that manages customer service and billing or we could choose to really focus on billing and customer service and doing the energy assessments and really focusing on the relationship with people and then working with the private sector to do the installations and that's a little bit different of a model because for those of you with solar you know those systems don't really need a lot once they're up and so the real work is getting good installations in place with trained qualified individuals once they're up in an operation there's not really as much to do with them and so that's a discussion that we need to have and figure out what the best structure for the seo would be in terms of staffing and we also had to figure out how it would be would be governed and managed and there's a lot of flexibility here we do we could do that through a chief administrative which is administrative personnel which is kind of how we operate now our utilities we can do that through a public board there's lots of options and lots of good examples across the company so another next step is to kind of model and give scenarios for how this could be managed should we want to move forward but there's a lot of flexibility and that's good news and there's a lot of flexibility in terms of adjusting offerings and services to meet the needs of the community and we really do feel like uh even since we released this report we've had many many more conversations we had many before and while we were doing the report from peers around the nation who are just sharing their best practices their lessons learned their their failures in the landscape and so we're excited to keep learning from those peers and kind of leapfrog where we can so in closing um our technical legal and policy analysis regarding the seo found just a few steps necessary to move the concept forward should that be of interest to our community i don't want to presume that it is but if it is uh go with me on this journey first our advisory committee recommended starting a wait list to understand community interest in joining the scu this actually will help with step two which is the rate analysis and that determines what the rates would be uh to roll out the various phases of the sbu so engaging interest in the seo the target audiences that we've identified are customers that have significant energy demand customers who are efficient to serve uh due to location or high interest from neighbors and that really is more kind of phase two for the microgrid of course residential and uh commercial customers who are struggling with reliability and unequivocally low income and energy burdened households that could immediately benefit from having reduced energy costs so those are kind of the targets that we would want to go after but we would also in doing a weightless one i could do a broad swath we want to hit every ann arborite and spend a little bit more time and effort for example in our our communities that are suffering from a high percentage of energy bourbon in kind of simultaneous with those steps the rate analysis and the wait list you heard me mention this on the last slide we identified needing to create potential governance structures and staffing needs for the seo fourth the actual required step is the passing of an ordinance that would enable the creation of the seo and city council can actually do this uh our charter already gives us the right to start a publicly owned utility so the ordinance is actually the only required step that we have before all of the others are kind of good governance and modeling to make sure we understand however um for five staff also recommend almost immediately uh if this moves forward that we should engage with someone to do a really detailed technical analysis of all of the details necessary to implement micro and nano grids things like power dynamics backflow two-way power flow systems what kind of density we need to have what kind of wires we want to stand up and we've actually already identified a few neighborhoods we've had a few raise their hand that want to come into the seu and we've identified some of our target areas that we would like to model very specifically what the dynamics would be for that because we recognize that is probably the most most complicated piece of this work it is completely in the realm of feasible uh the technology exists to do this type of work but the question is does that technology actually match up with our system in a way that's economical and how and what systems would we want to use so we've been in in discussions with folks like the national renewable energy lab who've offered a lot of assistance in this plate in this space and offered to help the advisors fast as we move into this but we would like to initiate pretty rapidly this technical assessment and then lastly uh we have to determine how we're going to fund the seu should we want it to move forward and to be clear when i say fund i don't mean forever we just have to get the seed capital to start the work and then the seu should must be self-sustaining and likely generate revenue for the rest of the city that could go into the general fund we could choose that for other purposes but we do have to determine where is the seed capital coming from and that could very well be from grants philanthropy public private partnerships we just passed the infrastructure bill we've been talking to d.o.e and epa about potential funding sources it could be borrowing it could be that there's all kinds of options and what we know is that if we go for debt then we do have to do a vote of the people but if we're doing a grant or we get some of this offset in another way we don't actually because that's money coming in so there's a potential next step with the funding source uh depending on how we want to finance this moving forward so i know that was a lot i'm sorry i talked so much at you i apologize um i just wanted to make sure you had a little bit more detail and an opportunity to kind of ask questions about why the rationale what so at this point i'm going to stop and just thank you so we're going to open things up for questions as missy stated and we already have our first commissioner george thank you chairman mr chairman uh the first question i had from missy is dealing with the last slide that you had there in regards to uh the startup costs um i was curious on what you know what number uh if there was a number that you and your staff had come up with to start with and whether or not uh you know if you were to make the decision today uh you know i do love the idea of being able to go and start immediately and just move as quickly as possible so avoiding going to the ballot box if possible obviously that also brings in uncertainties as well so uh it would it be within the city's budget um i mean are these grants that you referenced uh you know realistic that they we could get them quick enough to stand this up uh next year all of the above so one of the things that is both valuable and to be determined with an seu is we can start with anything we can start with a hundred thousand dollars and do just two installs or five installs or we could start with 10 million dollars and do many more so part of the wait list is also to understand the the magnitude of need right out the gate that we sort of have an interest in that uh so i i recognize that's not a direct response to you but it means we can start with whatever we have we do have some money in our budget that we could do some installations if council voted for this really fast i mean not a lot but a little bit and then the grant funding uh we're just not gonna stop i think the infrastructure bill i don't yet have a really good handle on if anyone has digested it please let me know but that that's something that i anticipate there could be some funding available and we've had people call us about this as well so we're starting to investigate what kind of dollars we might be able to unlock to bring this to fruition gotcha gotcha and uh uh unrelated question to that uh obviously you've mentioned a lot about solar you mentioned geothermal a little bit um those would be the two primary renewable generating sources uh yeah are we looking at any sort of mass uh solar field or are we looking at any sort of wind farm uh generation uh you know when we're talking about this are we talking about generating power solely within the city and the county are we looking at you know building uh our financing uh working with partners possibly to build some sort of offshore wind farm in one of the great lakes you know something like that or are we just solely thinking within the county in the city yeah that's a good question so we started very much with what we could generate here within the city itself and the rationale would be uh as you go further you have to build infrastructure to move those electrons right so our analysis we worked with google and did an assessment and actually found a lot more solar potential than we knew existed within our own community alas we don't have good wind potential we've done a few assessments of it so over time especially uh the seo one of the nice things about it is it doesn't preclude any of the other pathways we've talked about so if we grow to want to do a virtual power purchase agreement or to form a traditional utility those things can still happen because we'd have the mechanisms and we'd have gotcha gotcha and my last question um insofar as staffing capacity right because obviously to stand this up and continue to grow and so forth um you know obviously there's the cost of the actual infrastructure that you're building and you're creating and you know working with the public but you know and it does sound to some degree like you're creating and expanding a whole department right uh and so where would the money for the additional staffing costs come from uh and would there it sounds like it does that there would be a need at some point to go to the ballot for money no uh so it depends on how we fund the seed capital but the staffing would be covered in the rates right all the infrastructure and the staff it's part of what you pay for when you pay for your electricity kind of coming through so the answer of exactly what that would be sort of depends on how we want to staff it do we want to have the installers on staff do we want to contract that out and have really us focus on customer service and billing so that is sort of the one of the asks was doing the governance model and the staffing to run different scenarios so we could actually get to that rate analysis that includes different options and make a more informed decision we would not be asking for more funding and also thank you for your vote of confidence that i could run the seu probably not my skill set uh commissioner kerber yes just from an overall standpoint of the the legal standing of the seu i assume it's going to be a non-profit extension of the city of ann arbor and there will be no other external shareholders whatsoever no other investments that would have any say in terms of the direction of this unit yeah you're right um the one thing we have had some discussions about is there are tax entities there are entities who might want to take advantage of the federal tax incentive to help lower the cost and so those could be in play uh i don't know if they are but no one would have a say in the su this would be governed it would be a public utility and the people that would have to say are the residents of ann arbor great thank you [Music] as you might expect i probably have 4 000 questions on this one but i'll try to keep it brief um i think one of the key topics mr george raised this um mr kerber danced into it a little bit is the economic side what makes sense i think that missy as you move forward that us as a city we have to put some smart steps to make sure you do capture the federal tax credits you can get um i i think that we need to be very careful about diversity um mr george was pointing to the idea of just solar um i think most of you attended my session when i talked about our example where i did a study in lansing and i built the lansing's uh current solar system it's the delta solar project that feeds lbw and we also did some work with the wind side of lansing we know that their loads about the same as ann arbor's um some really bad things happen when clouds fly over solar systems and you can have the fastest largest battery in the world and guess what happens doesn't help um there's little things called inertia that come into play and a lot of electrical terms that i won't bore this audience with i just caution us to be careful and make smart steps it's it's great to be aspirational and put as much energy into something like this we can we also have to be mindful that um there's not too many of these that exist um there's a total of five in the country um none of them really look like ann arbor's so we would be the first of a kind um i've tried to procure financing for first of a kind adventures before the city has lots of good benefits there that we don't have as a developer but there's some issues that we need to be cautious on and public safety comes into play here if we start banking on this seo basically serving our our constituents we're taking on some risks liabilities indemnities many other legal issues i think mr levin from our commission could vouch on legal issues that might pop up on something like this that we really need to be careful of that i've lived my career dealing with so i'm happy to help going forward looking forward to the discussions on seo just be mindful that there are lots of sleeping issues here that weren't covered that we could spend hours on and i'll just stop there thank you chuck commissioner thank you um missy did a great job of explaining it and i thought that there were undoubtedly many many issues as we're starting to hear allusions to that we can work out later but i had really uh two simple questions one is i guess if it's on bill financing that means if you have a house and you live in it for three years and then you sell the house the costs just go with the house to the next owner that's a good question though yeah yep that's correct and the second one which i think i know the answer which is no is have you discussed this with anyone at u of m yet yes i have actually oh cool what's what's the context there because i think what we're doing now is we're hiring that person that we said we would hire we being you and me and the others on the president's commission on carbon neutrality uh to report directly to the president and sort of be in charge of everything um that person is we're going with the national search firm and all that so we'll get a heavy-duty hitter i think but we haven't hired that person yet so i'm just interested in what's going on on campus in your discussions then thanks yeah the answer the answer is all things are going in those discussions there is definitely interest and i'll say just to kind of move out of just um we've had this conversation with aps and others about the seo because we want you know large consumers within the system and i think there is there's excitement and they show me what it does for me kind of mentality and that's where we need we need to get to right which is where we need to do the rate analysis and be able to show them exactly what this would do for them and how this would impact and as you know better than anyone pack with the scope 2 goal first if we're doing an electric utility and we can generate electricity on site at a lot of these places well that's the first goal at the gate for the eu so i i think there was there was interest i wouldn't say there was like signing on a dotted line but the competition was really constructive great thank you mccoy yeah thanks thanks missy this was the presentation was really helpful and if julie's listening thanks for the examples because i feel like a lot of my questions were answered through the like scenarios that were laid out so that was really helpful um so thank you for that um my a couple questions i had um one i mean you meant you mentioned just now that google helped you find that there was more solar potential than um you originally thought which was helpful to hear because i remember when paul then first first presented it there was there didn't seem to be like that significant amount so i'm wondering if um right now it's still determined that like in the ideal scenario where you know we get as many people signed up as want to get solar everywhere that can like can ann arbor is there an ability for ann arbor to power itself or will we still need some people to be relying on another source of power um you know with this additional that you were able to find um and then yeah my other question as you were talking about thinking i don't know if this is chuck what you're alluding to i'm just wondering like how like does this just make ann arbor like a mini texas right that's like isolated from immigrants in ways that could be bad during storms or is this different than that in ways that aren't as terrifying um i oh do you have another one no i think i was just looking at my notes i think those were the two main questions i had okay great if if another one pops up let me know uh so in terms of the amount of power what we've we actually found and i want to i'm going to caveat this in a second is over 400 megawatts of potential within ann arbor which is way more than we thought and i we're unpacking how that happened to go from you know under 100 megawatts to this projection it's a few things one solar is just much better right and it's able to generate more than it was before but that does not mean that all of those potential additions are really economical so that's kind of a the next assessment right is how much of this is marginal solar versus how much of this is really good solar potential that makes sense to bring online uh our total community usage right now is about 440 megawatts so there's a gap how we the way that we modeled this was sure energy waste reduction lowers that right because we have efficiency to gain within the system but we imagine that we're picking up all of our efficiency gains through electrification right so that's kind of a display it's like a wash in our modeling and so that means we have this this marginal gap that we've got to try to figure out how to film so uh hopefully that answers that first one the exciting thing though is it's not as big as you thought it was so that that was something i was really excited and questioned a lot of that data and then in terms of mini texas and to truck's point of view this is a supplemental utility which means we are not islanded and that is good and bad uh the the good part of that means you still get power from dte if heaven forbid your microgrid goes down it also means if dt's grid goes down you still get power from your microgrid or if we're not in microgrid and we're in phase one you still get power from your solar and battery story so it's actually a redundant system that you have which makes us totally different than that uh model did that answer your questions amber okay uh yes i was just going to speak to that point as well and in 2016 the energy commission did a solar feasibility study um in partnership with the u.s department of energy and one of their contractors and chairman mursky and myself and chuck hook um worked on that and we found um you know upwards and uh two three hundred thousand uh three mega 300 megawatts worth of solar potential in uh in ann arbor of which we only needed 78 megawatts um which is uh roughly consistent with the a20 so you know disc counting the technical potential of solar stuff to get us where we need to do we've got a lot more potential and and i know that the the stuff that uh missy's been looking at we didn't even look at commercial buildings we just look at residential so um there's a huge potential um for self-generation uh in here i think our problem is gonna be figuring out how to um figure out which ones are the best sites versus ones that are marginal and coming up with with some kind of a system for that and the other probably just want to make a compliment since the office of sustainability innovation was created i'd probably been a rocking mrs shoe saying when are you going to unleash the innovation part of sustainability and innovation and i just want to compliment you on your apt use of innovation in meeting our 820 goals with this sustainable energy utility initiative it is uh innovation at its best so um thank you and uh great job thanks mark and just one quick point i forgot to say amber to your question and to what mark just said our assessment was only rooftop potential so we got 400 megawatts only on rooftop that's not carports it's not community solar ground mounted systems so we'll pick up something there that's just a little harder to model if citywide thanks mark um i i might add uh just anecdotally uh when uh we had howard lazarus as city administrator i recommended to howard that he had ad you know and innovation to the name of every single department in the city of ann arbor so maybe that's something we can reconsider again well done well done misty thanks mark commissioner juno thank you um thank you for this presentation missy um yeah i just want to echo um what others have already said i think this is such an exciting opportunity to really truly center uh decarbonization and energy efficiency and you know creating a decentralized grid which is going to be really really hard to do in most of the other options that we have here right so um that's the future i think in so many ways and i just think this is really um really great to see this developing um i guess i kind of have a question um too i i imagine you know this being a little bit more piece meal um either household by household or neighborhood by neighborhood uptake um uh like how do you foresee some of those kind of more social challenges um you know as we as we move this out throughout the city and how do you foresee being able to handle those or or what kind of programs or different actions might be necessary to kind of um bridge the gap between you know helping people understand this is something that could benefit them and getting them to actually participate in a program like this yeah it's an excellent question and i think we would unequivocally welcome guidance advice and leveraging of networks in that space some of the things we've initially kind of mapped out and again nothing has been decided in this no one has told us we're doing this so this is just us preliminarily planning uh everything from of course every single resident mailer boots on the ground using our ambassadors knocking doors giving testimonials of people who are excited and who have signed up uh showing theirs their actual energy bills and the utility uh and the use of the utility the use of uh the seo and how it's improving their life or not and uh i think the the we're gonna have to use every tool in our toolbox to reach people in this there will um if i speak very candidly from our office standpoint we really want to emphasize low income and energy burden folks so i expect we're doing like our team is door knocking in that way our team is having meetings in those communities and investing a lot of time and effort and i would turn to my council colleagues too and say they would i imagine if council directs us to go we're working real closely with council to make sure their constituents know about this opportunity cool or excuse me sorry um commissioner stevenson thanks uh hey misty um great presentation i thought i really explained a lot of stuff for me um so that's new um i'm excited to see this you know go in ann arbor and maybe hopefully reach somewhere my question about um the reliability aspects i just so if we're not buying holes in the wires which is what i usually think about when i think about improving liability um are the main factors of this like and like you know the degree of reliability from this like the micro grids and like the locally you know controlled and local access stuff like that or where can you speak to that a little bit more for me yeah there's two levels of reliability so in phase one it's by having basically a redundant system so or dt becomes your redundant system if you will where you've got solar and storage on site which means you are able uh to if you just have solar you don't get the benefit of solar if the big grid goes down because you can't push electrons out onto that grid right you can't you can't harm workers on the grid if you have a battery however what you can do is have your shoulder feed that battery and the battery feed your house right so the big grid is down but you're still getting power so that's kind of phase one how we address reliability phase two is through the microgrid so big grid goes down microgrids could still function or micro grid goes down big grid's still functioning you have that redundant system in operation thanks commissioner 11. yes uh thanks for the presentation missy a few questions uh so first of all i mean we've talked about doing this feasibility study for a municipal utility and i'm wondering is this like another option that we could consider at the same time in that visibility study is that going to cost more than kind of what we were ballparking before i am excited about this as i would say a more likely scenario and a lot less uh legal issues that would come into it um yeah there is the liability issues as chuck mentioned but we'd have that either way for a municipal utility but i'll let you answer that first yeah you bet uh so there's actually a resolution that we'll talk about uh after after this that integrates the two so what is nice about the scu is we don't actually need a feasibility study because the report answered most of those questions what we need is a rate analysis and so if we were going to go out and do a feasibility study those firms i would hope i mean qualified firms do rate analysis as part of that and so we would ask them to do the rate analysis and we simultaneously would be doing the wait list because the rate could be influenced by how many people are ready to subscribe to the system okay uh my next question is about the landfill solar partnership that we're thinking about are we assuming this is going to kill that deal also that's land we might also potentially be able to use for a you know in the future if we do the seu so i'm just wondering how that plays into things no um landfill solar is regulatory i mean we we have to we have to move forward on that project both parties have to agree to terminate it and this is one of those projects to me that's about uh getting emissions down fast and so that project is moving and we might actually be breaking ground in 2022 on a 20 megawatt install in our community that's next year and so um we wouldn't preclude the option of eventually acquiring it as part of the seo when we stand up to the community solar phase and we put up the poles and the wires and we buy that and we use that as part of the system uh but we don't have to we can still get that project moving uh we'll know more shortly about whether or not that's economically viable doesn't doesn't kill the project but dt can't kill the project on their own is that what you're saying that's correct okay and then uh are we allowed i don't remember from the previous presentations if we start this up would we be bound by the city uh limits in terms of customers yeah good questions yeah yeah so this that that's right so we have a franchise as a city of ann arbor and that's what allows us to do this is because our franchise is non-exclusive that said i will tell you i'm in conversations with many people in the area about how they could explore their own seo but we might be able to do customer service together or billing together or contract work together so there's there's some gray because currently we sell water to people outside the city so in theory we have a connection that we could maybe leverage in the future to cooperate with ceramics yeah this may be outside of i you might know better than i do and are i will go to our attorneys but what i have been advised so far is that it's a really big it's because it's through the franchise it's what the boundary franchise does no i mean legally yeah they're separate kind of things that i just might if if in the future like you said we could cooperate maybe with uh another scu for pittsfield township for example or whatever then we'd already have the billing mechanism uh set up for outside communities but anyway i think maybe when you're talking about the the newer uh information you got from google how does that compare in terms of like uh the peak and the solar excuse me the peak in winter versus like i'm sorry the peak in the summer whereas in the winter we're getting a lot less obviously do we have information on that i do and i'm happy to share it i don't have it at my fingertips right now yeah apologies okay thanks i'll let other people speak up mccoy do you have another question yeah i think one of them might have been just what noah asked i was wondering if you could share the like analysis around um the solar increases that you found or like where where there could be places and like notes that i've been interested in seeing um if it talks about winter versus summer um and i mean i think it's also helpful and interesting to know that it's just for rooftop solar i mean one question i have that maybe goes beyond this conversation and is maybe more for city council is i think there's an ordinance like that prevents like ground solar um front yard i'm wondering if um sorry would you say it's just front yard front yard oh okay it's just front yard so i just wonder if there's also like considerations of thinking about if there's other down the line if there's other city ordinance that might need to be changed to like even increase that number more as we consider different potentials can i piggyback on that real quickly missy um are there hoas in ann arbor that might limit that i assume that there are and that might be something that we should also just know we analyze at some point yeah yeah and we're really great commissioner quite really great point about front yard solar and i think that's something we've talked about as staff in kind of things we want to bring to council anyway for reconsideration sorry council members it's coming uh and then for the hoas this is actually something we've been working with our state representative on because hoas can ban solar they can also bend other sustainability things like line dryers outside clothes uh hang your you're drying out and that that's just kind of counter to what we're trying to do broadly so we've been working with them on some legislation and last time i checked in with representative robbie i mean it's drafted i think he's just waiting to introduce it commissioner and then commissioner yes just um as a practical way of understanding what this would mean to a business a business that has a very large roof a roof that's capable of supporting more than just their current load so if they focus on just offsetting their current load by building out a system they get the investment tax credit they get depreciation and so forth and they can sell the excess uh over generation to to basically to the grid in this scenario they what would be the value proposition for the seu coming to that same small business and convincing them to build out 100 of their capacity when they're only going to be using half what's the incentive for them to do that yeah so yeah absolutely and if i fully understand your question one would be they're not building out their roof right the seo is so they don't have to lay out that capital at the beginning and then they pay back on their usage based on kilowatt hour usage so the i guess the incentive for them is hopefully more reliable sustainable power that they get with some battery storage on site and then they get to be in the green business space the value for the seu is we get to leverage that extra roof space to generate more power to go to their neighbor or wherever else we may need to move in well i see the value for the seu yeah sure i'm just really trying to understand what it is for the small business person as opposed to taking the value for themselves to giving it up to you yeah we would be i think the honest answer is if they can take it themselves and already have we would want them to i mean that's absolutely fine and then excess generation would come to the seo um the the kick i could see in that model is it won't make economic sense for them to over generate much unless you would not allow them to overrate much right but if they were paying outright for the install for example i i think the economics sort of break for them as an individual to generate 200 if the roof was capable of doing that whereas that the sau could and would want us to maximize that generation so i think that needs to be further kind of explored how to make that value proposition really clear thanks for naming it um but the intent would be to maximize if we can and help help more commercial enterprises small businesses take advantage of renewable energy that just can't pay the upfront cost today okay thank you mr briggs yeah um on the hoa discussion i just wanted to um let you know missy that um might be attorney um uh mcdonald has actually been having conversations with him about his recently that's come up on a different issue and i had a little bit on the we should move slowly on this but maybe we should actually be thinking about a little more quickly um and then on the discussion of kind of what number suggested it um i think it is probably useful to be doing a brainstorming session on how you know what types of other ordinances this might um we might be wanting to think about or where we might see policies that might challenge each other for example there's certainly a lot of interest i think right now to realize some of the the benefits of increased density in our community to get more folks living here and yet as we densify a little bit i can imagine that there could be some impacts on solar access and so what what does that mean for our community might be something worth exploring thanks um this is definitely an exciting opportunity um missy you mentioned the having done some modeling around solar potential and for in for generating energy i was wondering if any um modeling had been around for the energy efficiency piece um what kind of potential for reducing demand is is in that part of this equation yeah so we did well great thank you for asking that question because i think that often falls off of people's minds when you think about generation so we took uh existing household bills you know we picked like representative uh different houses looked at their bills looked at their energy audits and kind of came up with some estimates we did uh i'll pull up the model in the background but i believe we we projected to 25 uh reduction potential through the kinds of improvements we're talking about and it is different for different types of houses so i'll go look at that in the background as we move into the next phase of conversation and i'm happy to share the specifics with you but we know we have significant energy waste reduction potential in many of our older homes well most of our homes are older homes in ann arbor so we have a lot of potential did that include commercial space as well are you um because i i don't know square footage wise how residential square footage compares to business um are are you guessing 25 reduction potential for commercials building i don't have that number on top of my head right now what we did um we've been working pretty closely with the 2030 district who's doing all of these energy audits in commercial spaces and kind of stratifying those based on what we have is potential in restaurants versus office space and so we're going to take that kind of nuance to really figure out potential across the different markets whereas residential is a little bit easier there aren't as many categories do we have any idea what percentage of res residential buildings have been maximized from an energy efficiency standpoint oh i can't imagine it's high uh based on what we see i i don't have a number for you but i i don't even think we're at a percent i don't think we have a good way of collecting that yeah right now but this would be something that potentially the seo could collect well any other work we're doing the benchmarking you know that that past council will help us with commercial and multi-family sites really understand where we have high performers and when we have potential if the home energy uh label goes through that's going to give us the sense of like much i mean not a sense it's going to give us actual data about how our residential units are performing so we will get that information to be much more strategic uh in in kind of how we intervene in the market that'll give us a good sampling that we can look by neighborhood and get a better estimate of by neighborhood um what kind of potential there is so i agree um can i just mention with a 2030 district my recollection is that they're targeting a 15 uh 50 reduction in energy use by 2030 if i'm not mistaken it's a very very aggressive target um but you know i think what missy is saying there is a lot of potential both between residential multi-family and commercial for energy efficiency i would and if you think of that that we saw at the beginning you know if you were to say somewhere between between 25 to 50 of that but then took the natural gas part and took the elect the transportation part and electrify all of that those are that's that's a that's a huge huge amount that we still have to power um so we still have to hope for you know a lot of a lot of other good things to fall into life bridget did you have something else to add to uh well just uh one other follow-up question to that so for somebody who doesn't have solar potential in their house but could do a lot of energy efficiency work the way it would work through an scu it sounds like it would almost be like a pace program meets michigan saves um so that they would be if they joined the seu and got the energy efficiency work done they'd be paying a certain amount of money every month and i guess everybody is hoping that for that homeowner the amount of money they're paying every month would equal the money that they're saving on their energy bill is that yeah so it would be like our pace like residential pace i think that is one way to think about on bill finance the the other sort of thinking that's the goal commissioner right is that like people either have savings from what they pay even with those improvements or kind of lock in but we would be able to i mean we would be working with the homeowner to model their options and put together the right package for them we can't you know we can't force them to make other choices we wouldn't want to do that if we'd really want to customize to some people may want to do it all and are okay with this life premium others may need the savings immediately and we're really going to focus on what has the most savings potential up front to that point about um uh the savings um i worked with a lot of contractors indeed the one that worked with my house i did energy efficiency on that and financed that through michigan saves it's fairly standard practice now for you know reputable contractors when they they go in with a michigan saves loan that in order to get the loans through michigan saves they actually have to show how the energy savings will meet the loan payments on a monthly basis or at least on an annual basis so that analysis is done um and the state that's i mean that's pretty much state of the art so um you know i assume the city would you know follow a similar protocol in a project you know we michigan saves could be the the partner on a uh on this kind of a program as well so um you know there's there's as i said this is standard practice um and indeed on solar solar installations as well it's the same question you know well that if you're going to borrow money does the solar system generate uh sufficient output to pay off the loan payment on an annual basis um and if the answer is no then there the the lender michigan saves um slams the brexit so i think that's that's good that's the good news uh bridget do you have another question again okay um anyone else i had a few thoughts i wanted to share first of all thanks for everybody's great questions uh you're you're you had a lot of questions that that i didn't think about and i really appreciate everybody uh illuminating the discussion um lots of details and maybe a few doubles in some of them one question i have missy is and maybe it's just something that also like a few others you had to note down is how do we structure an scu so that it is also socially and environmentally just in terms of who it serves in what order it served serves them and i can imagine you know if you get 100 000 or 10 million dollars and you get a list of people and you know um a bunch of people on commissions and city council say oh we're interested in doing this um and typically we're people of privilege how do we you know how do you how do you then determine who gets in the front of the line who is in the back of the line um and you know these things become then potentially very political i'm wondering if you thought about that at all yeah and the answer is simple and complicated uh one is who we choose to reach out to really targeted right so there's already people on a waitlist we are we already have a waitlist going folks that have demonstrated interest but who do we spend time with and who do we knock and and whose community are we in and that that is where i think we can really focus on the economic and social justice aspects of the work also we're creating something so we can create it with the tenants that we hold and the values that we hold more complicated that was the political question and that is hard um it's hard i i don't have the answer to that and i think that's something we're going to have to discuss kind of more broadly that one thing of name that i think about is what happens if i center a large area of low-income folks and it's not in a council ward it's in someone else's word what does that mean for how the seo functions and how we support it and that's a real question that i don't have an answer to and i think i need i need to have guidance from you know our elected leaders from our community about how we want this to really look and roll out and i have one last question for you and maybe for chuck and that is with regards to reliability and resiliency to really have a high level of both it seems to me we're going to have a lot of additional wires connecting homes in ann arbor is that not general truck is true but it seems to me you know if i'm if if we're talking about connecting rooftops and batteries and um you know on individual residences on uh carports uh et cetera et cetera commercial entities and then providing resiliency by connecting all those together then in effect at some point we almost have a redundant set of connections uh between structures in the city do we not technically there's a risk and a risk is related to how power flows to get you know again i'll get into the electrons and voltage and power quality that's where you're gonna find probably find straight currents you're gonna find outages that cause other outages and cascading events so the devil's in the details john if it's laid out right we could probably mitigate a lot of that but it has to be laid out right and there's cost to make sure that we provide that reliability to our ultimate customers if that's the route that's taken okay yeah and just picking up on that i think obviously chuck knows way more about the mechanics here but part of what we need to do in the micro grid study and why that's something we want to move forward with is we want we know the neighborhoods i know the neighborhoods where i want to start it's working where from an environmental justice standpoint we've already been engaging and working and so we can look at that neighborhood very specifically and say can we underground what kind of wires how many wires how much connection how many poles and get the specifics and yeah there will be some redundant infrastructure but it'll be limited uh in terms of that redundancy to what we actually need and that's what we need to answer in kind of the next phase of the work okay so uh and by the way hold your don't hold your breath john too long we'll have wireless power before you can blink that would be wonderful uh so we have another significant part of our agenda that i'd like to move on to and that is the resolution in front of us i'm going to turn things over to missy in a second but i just have a few comments that i'd like to make as chair first of all i want to thank all the people that have been come come coming to meetings um watching um them listening um them and also providing public input i think it's helped us better gauge sentiment in the community as well as understand what some of the issues are and i really want to say thank you very much for everybody that's done that also we've had really some excellent presentations including missy's tonight um and in commission meetings but outside of out of this meeting there was a really good presentation that missy and her team did um in a public forum and so i think that's really helped illuminate uh our discussions um tonight and then going forward for the rest of the evening and we we now have a resolution in front of us with another resolution uh from city council that has asked us to weigh in on a feasibility study by the end of the year and i just have a couple of requests as we go into the discussion and i think this is just a continuation of the way we've conducted ourselves up until now um and i'm really proud of the commission i i want all of us to be open-minded um i hope that we continue to as someone smarter than i or wiser than i said seek first to unders understand than to be understood and another thing is i i'm hoping also that we can work towards a win-win solution um i think we we see that that's a convergence that we've had here in the last weeks and months and i i definitely hope that we can continue on that path so that we really do end up something because i think everybody that's in this group as well as people that have been calling in as well as calling following it really have the same goals the same passion and i think that can hopefully lead us to a good conclusion so our objective tonight is to hopefully either tonight or at the latest uh in our december meeting uh finalize a resolution um you know i guess we could say we we aren't going to vote on any resolution or approve any resolution that's an option too i have a sense that we're coalescing around a resolution and we have um obviously tonight sometime we also have time on in the december meeting if we need it and i would just ask people to consider as we enter into this discussion that we have sort of two competing uh objectives if you will and one is that we would like all of this to move forward with speed on the other hand i think we want a precise resolution that really gives city council uh direction on what to do with the feasibility study and if we recommend the feasibility study what's considered in that feasibility study so we we can discuss this very very quickly and move forward quickly but then we have the risk of leaving things out of the resolution that we may regret later on so i think we'll all have a sense of that uh as the evening goes on and then we can decide another hour or so from now um how we want to bring this to a resolution do we vote on a final resolution tonight or do we want to do some additional crafting um taking into consideration people's comments tonight and take a vote in the december meeting where we lose a month but as i said maybe we gain some precision in the wording of the resolution that we all feel is is really important so missy i'm going to ask you to introduce the resolution uh i asked missy if she would do that because we're actually considering a slightly different resolution than what we considered and was had a first reading on in our july 13th meeting and so i wanted to have missy talk a little bit about what took us to where we are today and then maybe we can pull the resolution up and discuss it have questions make proposals for wording changes etc how does that sound with everybody great john i have a question do don't we need to make a motion before we move to the discussion phase um because we have a new resolution in front of us it's not the other one yeah so why don't missy why don't you introduce it and then we'll take a motion and get a second to consider it and then we'll open it for discussion thanks mark i appreciate that yeah absolutely well uh to start off i also want to thank commissioner cleavy and commissioner mccoy who worked really hard on this behind the scenes and to all of you that sent comments in over the preceding few weeks so what uh is before us is a resolution that marries a number of things it marries uh the ask that we've received to do a feasibility study for a traditional municipal utility it marries next steps for a sustainable energy utility that was on that last slide that i shared and it brings in an options analysis which is something a number of commissioners have asked for which is understanding more than just those in particular the traditional utility uh kind of understanding the pros and the cons of other approaches uh primarily when we get towards things like the rate analysis and what it would cost you that work i recognize this is a lot to process we really try to kind of harmonize those three different asks and so i'll pull up the resolution uh it is it is different in form also just adding we did clarify uh what would be in a feasibility study so the original resolution we had asked for a feasibility study and i think thanks to folks like commissioner mccoy we really added more clarity so that it helps with for example should this move forward the drafting of an rfp uh so let me oh boy i'm gonna end up sharing my whole screen don't judge me if that happens uh let's see can you see the feasibility state the resolved clauses so high level i'm not going to read these the first resolve clause focuses on the traditional uh utility feasibility study and this is where we add more description of what we would expect to see i would say this isn't exclusive but these were the kinds of things we would want to see in an actual study itself so this has been added uh and i think i will turn that to commissioner mccoy to tell me if it changes the spirit of anything but it i don't think it changes the spirit of the initial resolution but instead provides clarity to it the second was the pathways analysis that some folks have asked for on the commission kind of understanding how does the purchase of an existing iou infrastructure traditional feasibility or traditional mutualization compared to these other options that we sort of been exploring broadly the third resolve clause then says that if any other options are analyzed they have to go through kind of a similar economic and technical feasibility study to what we outline for the traditional utility to the extent that's possible the fourth resolved clause says uh that this is kind of like our filter on the study that anything analyzed we want to understand how it aligns with of course a20 equity sustainability transformation and those energy criterion principles since we've decided and adopted those as core elements of our decision making process we want to be able to look at them through very parallel lenses and then of course we want this to be done uh this is the fifth i think result uh by a qualified firm of course we all want that to happen using kind of best practices in case we've missed something in the field has evolved since other studies have been done and then the last resolve clause that actually is about the seo and it says simultaneous with the above we want to move forward exploring the governance structure of the staffing registering public interest starting with a technical study for the nano and micro grids and uh drafting the ordinance of just starting that process to actually create an su doesn't mean adopt it but let's start that one but marries a lot of things and uh was a herculean attempt perhaps by many many people to try to bridge a lot of um a lot of great comments you've had so i'll stop there so thanks missy uh can i get a motion to consider the resolution in a second and then we'll open it up for discussions and comments second a bunch of first and seconds um i think first was um commissioner mccoy and then commissioner uh garcia and then a bunch of other ones uh after that so thanks um i i have before we as we open it up i have two things that i'd like to mention that are really just minor grammatical things um just so we get those out of the way i might have caught them chair okay but go for it yeah okay um one two three four in the fifth whereas um will we talk about dte um instead of saying who i think we need to say which because it's not a person and then my green power is capital m capital i and then green power when we refer to that further down those are the only two changes of that nature that i saw so i'll open it up then to everyone else for other kinds of comments and proposals etc so first commissioner mccoy great thanks um yeah so as missy and jen said too i think you know this goes back to noah's question earlier like part of the goal of this new resolution was understanding that like the seo can be a step towards full municipalization depending on um the feasibility study and also like just the ability to do this through one resolution to start getting working on the seo now while we consider other options that will take a little more time to weigh um one thing with the new resolution that i feel i personally feel should not be in it um is the second resolve clause looking at the pathways option um i feel that way because i'm worried that adding this whole feasibility analysis of all these other options some of which we haven't even discussed as a body yet like michigan green power missy said that's potentially on the docket for future times earlier in the meeting but we haven't really had a large conversation about it yet so i'm worried that having that clause could make the feasibility study take significantly longer and also cost a lot more money than we originally had estimated when we were considering a feasibility study and instead i would recommend to just replace it with a resolve clause that um asks the study to include a preliminary rate analysis for the sustainable electric utility um missy said earlier in the meeting that the seu doesn't need a feasibility study um which is what that second resolve clause would do that really we just need a rate analysis so i think we should replace that clause with something along those lines and really focus this study on the seu and municipalization and then if we want to um pass something that's looking at other options as well we should do that in a separate resolution um and i also feel that way because i feel the res that clause also kind of pits them against each other it wants us to weigh the options in compared to one another which i think a lot of us would agree that in the end we're going to need a lot of these options um working together and so i don't think a study that compares them to each other is actually what we want or helpful i think we want a study that can compare um specifically uh the municipal electric utility and um to how like dte our current power main power provider would be not these other options that could be components of it thank you can i can i reframe part of that and ask for an explanation from misty or anybody else uh that that's with us and that is if i look at the second resolved clause um a vppa and migraine power are are they not both options available under a municipal either either form of municipal utility they would be open to the seu as they would be open to municipalization through condemnation so if just if we look at that list in taking at least those two do they need to be called out because essentially they are a subset of the options available to to both is that correct or incorrect they're also an and like oh or i'm sorry not an and they're an or um that you we could choose those pathways instead of other pathways or in addition to other pathways so we could do a vpa right now without having a utility okay okay we can't do a ppa but we could do a vpp right and migraine power individuals could do but the city on behalf of individuals could i mean i'm just wondering to if we look at that list just to shorten it down and be more precise do we do we cut out migraine power because it frankly isn't something that's we could do now but it could be done either under municipalization through condemnation or through an seu maybe i mean if we if we take dt's infrastructure we're not enrolling in dt's program well this is perhaps part of the intent um and i did not add this so i i will leave the floor open for the commissioners who did recommend this change that i think there's some there's some nuance to this question that needs to be explored about what that would look like okay maybe we note that as as an open point can i also ask them while we're on that same topic um cca uh could someone and frankly i think i was in musings um in my own head and then talking with other people i thought it's something maybe should be on the list but i'm wondering what is the feasibility study going to tell us about cca given it's not legal and we we don't know the pathway or the pathway to a cca other than what we i mean what do we expect to learn more about through the feasibility study other than what we know what the political pathway is parallel statement that this was something that came from the commission so i would welcome commissioners sharing their thoughts one would be uh we could i could imagine a use case of understanding pricing in ccas that are like us or going to the market to get a sense so if it were enabled we could have we could at least have a discussion about how hard we want to push for that kind of legislation and maybe have more information to go to our legislators about why but again just that that's my thinking on something that was added by some other folks okay no i think that's that's a good point i mean um in the end a lot of this comes down to economics and if if that illuminates uh if the economics under that illuminate the economics with the other options that's that's an important input okay sorry for interrupting um got a bunch of other commissioners lined up here carlene all right thank you very much um so i'm also going to be asking a question about uh the uh resolved two clause as well as uh how it connects to resolve three clause and the final uh clause which is the the sixth the sixth clause so um the the sixth clause which uh states that uh the en the energy commission recommends that something is with the above actually the city continue investigating the creation of a sustainable energy utility by and then it lists um the different approaches um [Music] what would be different from this versus um studying uh pathways to meet or with what's proposed and resolved clause number two it seems to me that we would look at how much it would cost um to do the things that resolve clause number six is instructing um um council to initiate right away so we would be studying how much it's going to cost while doing it at the same time kind of having a hard time articulating the question does it want me to understand if i if i understood you correct or the essence of the question it's really kind of what are we asking for the seo because it's in its own kind of separate resolve cluster why is it also in two and uh that was because the rate analysis is the part that we need we don't really need any of the other kind of assessments but we do want help a firm that was doing kind of this assessment should be qualified to do a rate assessment for the seo okay so then possibly then it would be um my suggestion would be to specify doing a rate analysis then for the scu in um the second result clause or or adding it to the list in the sixth yeah i'll just jump into it that's why i suggested like you know both john's comments and carlene's comments are why i suggest taking out the second resolve calls and just replacing it with a resolve clause that explicitly states asking for a rate analysis for an seu and not including these other options that might not make sense for a few disability study okay that was pretty much my my question it seemed a little bit redundant thanks commissioner hook i'm sorry yep so thanks missy for presenting this um i really think as a body we really need to revisit this idea though in terms of combining lots of thoughts and moving parts here we've got the seu that missy presented we know it's structurally different than a cca or that it's different than a municipality we also still have the dte option which i'll just say on the table is our as our is our base point right and i always think about somebody raised to stephen covey point earlier today one of my favorites is begin with the end in mind what are we going to try to accomplish here are we going to try to recommend that the city do something different at the end of the day than where we're at today and i think that's the case i think it would be foolish for us to spend a lot of time writing resolutions that don't result in that but i think we need to be mindful of what is that finish line what are we trying to accomplish and how do we best get there people have identified speed is critical um i think quality is equally critical in making sure that what we produce is is a sound um that we don't recommend um option a and option b is the one we should have picked how do we avoid that from happening if we don't study the options um cca is out there we can do a high level screening if you want to see which whether it holds muster and feel comfortable that the decision we make relative to the other options allows us to say the cca's not going to work and we have legal issues we know that we've heard that i'm aware of them i've worked with ccas in california i know how they operate what i'm getting to is i think we really need to distill this resolution into two parts i think we need to focus one resolution on an scu it sounds like we don't need a lot of funding for it it sounds like we don't need any kind of a a council recommendation or cha transition we don't need a feasibility study per se paid by a third party consultant because we've already had some folks look at it but it's a totally different set of pathway it's a different set of people it's a different set of responsibilities it's got a different budget so i mentioned it's probably got a different schedule it really belongs on its own and this resolution we've been talking about for since march or whenever we brought this up as far as the municipality really should stand on its own because it's going to need funding and we're going to have to find a pathway to get to that funding and make sure the scope for it is appropriate that's not going to be an overnight process and we know how long it takes the city to fund things like this so um this is not a slam dunk and i don't want to wait install the seu activity waiting to figure out if we can even do this municipality study let's get moving and let's let's transition from a large pretty complicated lots of resolution um engagement to very crisp written resolutions that focus that one on a municipality one on the mscu the municipality really needs to hold its muster against the other options it can be done in parallel to the seo but at some point we need to sit down and figure out is the seou the right approach or is there an option coming out of the study made by others that looks better and is a better solution for the city and i'm afraid until we really understand that and get on a pathway that gets to that date let's say it's it's may 1 2022 that we make a decision we need to set that end date and understand what it looks like and how we're going to get there and i don't think adding them both together in the same body of a resolution works for me you know i could step back and and provide technical comments to the resolution as written it's a lot of effort i think to get to the finish line with this it's really the first reading of it tonight and i prefer that we think about splitting it into two parts and i'll just stop there thank you do people want to discuss that or do we want to move on to the next question how do people want to handle that i i i sort of prefer talking about a topic and resolving that before we move on to the next topic i see a few nods um so i'm gonna i'm gonna address chuck's at least topic of two resolutions versus one and i i wonder what the practical benefit is of going back and having a whole bunch of weird whereas clauses that are going to be the same and having a resolve clause in uh one resolution and then another bunch of resolve clauses that are different in a second resolution rather than simply having um two different resolve clauses that define exactly what we want all in the same resolution as we have in front of us right now i don't see the benefit of splitting it does can somebody else or chuck speak to that commissioner briggs or councilmember briggs did you want to comment on that yeah i agree with what commissioner hook um is saying in terms of just there's we're sort of um bringing together there these are two different paths or maybe not two different paths but they're two different concepts or multiple different concepts that are being brought together in one resolution but we're also we're having this conversation simultaneously in our community and so i think that there's um there's a fair amount of benefit in just having going to council because because the council discussion is going to um likely address all of these different issues at once it's it's nice to actually have had a resolution that kind of does that and have the recommendation of energy commission all at once saying you know this is what we support the path that we support um and there may be it may be you know because they're broken up into different resolved clauses i think it provides the opportunity to say okay that's eu can can get moving um you know hopefully with usability study if this moves forward can get can get going but they're they're not necessarily time dependent upon each other um i do think you want to make sure that they don't get um you know slow down on one because um or you don't need to i guess it's my general thoughts do other people have comments on this before we move on i do john i think that i i i guess i would i understand what chuck's concern is um i don't think i would be in favor of breaking it up either so let's say we have a this this document i think is uh covers covers what we need to have done to move forward to you know finding a pathway to getting a20 completed and getting carbon neutral by 2030.

that should be the primary focus of what our work is is and what is driving this work and so i i think that's the important part for me if if that if i am i'm trying not to come at this with a with a an assumption of what the outcome of this feasibility study will be and in order to do that i want to make sure that we're exploring all of our options but also centering that in our goal our this body's goal the city's charge as laid out in the a20 plan that was adopted is not moving us towards publicly owned power while that may be a positive outcome of this work the primary responsibility that we've established for ourselves is renewable energy and decarbonization by 2030 and while i don't think those things have to be mutually exclusive in this case i think it's important for us to to emphasize that it could be an all-of-the-above approach and we should not put all of our eggs in one basket thank you mr juno thank you um yeah i have kind of three main points um following up a lot on what um mark said as well i think the first is right if we're undertaking a feasibility study um the marginal costs of adding on the different um things are it just seems like a better use of our funds and i don't think especially when we're just looking at the cca and mostly the legal aspects and with the seo at the ratepayer question or the rate analysis um you know i just don't think it's going to be double or triple right it's going to be a lesser investment um my second point is that i think that there's something to be said as well for presenting these in the same report and in the same resolution um uh with regard to public um knowledge public awareness public understanding of these issues um i think that it could be a disservice to separate them out and expect that um you know a lot of residents are going to have the time um and capacity to really fully dive into these multi-page reports right i think this is a public good when we can offer um and make this clear for for folks to understand um i think the last point i'd say i'm very sensitive though as well to embers point about we don't want to pose these as opposites and i think that that's probably a question that can be addressed within the framing of the report um at the discretion of our contractors or whoever is working on the report as well right and they might also have you know the ability to address some of the other questions about migraine power or vpas they don't have to put it all on the same plane um those can be shown as kind of you know supplementary aspects rather than a main pathway per se um so i just think that we do have some discretion probably that would happen anyway with um you know any experienced person undertaking this sort of analysis so just wanted to raise those points thanks very much um well i i'm not getting much support from my splitting so i won't bark at you all about that although i may sway my vote a little bit later but um i think a couple things missing in the current resolution if we focus it on singular um it doesn't really talk much about authority who makes decisions who who controls budgets who manages the effort who gets the results who interprets the results who makes recommendations to the city council there's a lot of authority slash accountability slash implementation i think we need to put in here it can be done without four thousand thousand words and accomplish what i'm i'm trying to state so i think that's really critical that we add some elements of that in here um there's some language in here about how osi and energy commission are going to work together that should be the fundamental i think if we if we don't do that we'll miss out on providing a valid recommendation um we talked a lot about one size doesn't fit all we may need to look at multiple steps here on what solution fits the bill i will tell you i've been working with michigan council on climate solutions their state-related activity on how do we solve the whole climate issue but as a state there are solutions that are going to come out of that the potentially may disrupt anything the city is doing um a classic example might be if you look at the offshore wind study that was done a number of years ago by michigan state that i was participated in we could generate all the energy we need in michigan with offshore wind and forget about local solar if we really wanted to that may be the cheapest alternative low-cost carbon solution and how does that fit into the structure of a municipality that we would that we would own an operator how might that work with an scu would we buy power from somebody that's generating offshore we don't want to shut off the future because the future may have quite a bit of different look than it does today and i think us as a little community is it's ambitious for us to do this we're leading the rest of the state right as far as what we're looking to do um we want to start a movement we want to start activity but i don't want to get ahead of the cart here i want the horse leading the cart and i want to be sure we're riding the right horse and and we're up against this time clock so we do we need to think thoroughly but let's not overlook um how we're going to do this and who's going to be accountable for this thank you thank you jen can i just respond to that really quick yeah yeah i think um i think there there's a lot of really good sentiment in what chuck shared um but i do think i have to reiterate that the energy commission is an advisory commission to council and that is sort of the role it's very clearly in the charter and i think that we should be doing this collaboratively but i think that is i just feel like you have to reiterate that there is a professional staff that will do this work with council and the commission as an advisory commission to help make strategic decisions and give information to council well taken i think just to combine those two points um and to to leverage off of or jump off of chuck's chuck we can always weigh in on chaffs on staff's analysis of the report that's something we can still do but i think missy's point is is we advise and staff is is going to be the primary entity which evaluates um the the feasibility study and comments on it that's that's my interpretation as well um commissioner mccoy and then commissioner 11.

congratulations so if we can have our colts squeeze in a little and then we're going to take a picture [Music] is yes everybody stay cold stay there so at this point we ask our uh both of the months to stay we also have another special presentation that we do every month it's called the golden horseshoe award which is kind of like employee of the month and we have one for certified and classified and so at this time we're going to do that we ask that they stay up here because these individuals that i name really do it for these students up here and so they worked very very hard for that so we're going to start with our classified employee of the month talk a little bit and then this great of us will also talk a little bit but this employee has been kind of stable of us running through a pandemic um when we first shut down one of the things that our school continued to do was provide lunches and breakfast throughout our community it didn't matter if you went to our school or not um if you were one years old until 18 years old and you came to any of our locations these are cafeteria staff fed them um and so this individual has worked hard has gone through lots of changes this year as we messed up her lines as she might say and created new ideas and she embraced those and worked with her staff and has just done a tremendous job and i know that on our student surveys oftentimes the kids say oh we need better food better food but our our students eat on a regular basis i eat there almost every single day and absolutely love lunch and that's about the only quiet five minutes i get is eating that much and i really appreciate her hard work and her staff's hard work for the director of our cafeteria mr pj and you had your whole crew plus more and you were directing us like a champ on how we were going to prep breakfast prep lunches get stuff out to everyone and you continue to do that to this day the kids are a priority to you and we love you and thank you very much for all of your hard work you always have a smile on your face you always make us laugh our next staff member is one of our certified employees this individual we actually brought in um at the beginning of the pandemic and so she's never seen a normal school year here in cocktail school and she actually was brought in as our behavior and academic support specialist and although she does that and balances that she does everything we ask and more and she's always looking for opportunities to support us and help us um even to the point where last minute for the last two days we asked her to cover her class she was able to put everything she had planned aside and cover classes so that we could stay in school on campus and it's just selfless selfless acts one after another and just willing to do whatever i have never ever heard her complain i've actually stolen a phrase um from her and at the beginning of the year when someone would come over the radio and would say hey you know i've got this going on this going on and she just comes on and her sweet voice says i can help and that to me just defines uh the type of lady she is where we don't even have to ask if she goes through the need she feels that so um bertha please i would just like to add just how very grateful and lucky we are to have you on board our students love you so much she's also our avid teacher for our middle schoolers and just the support that you give our students our staff her colleagues love her so very much and just you are very selfless and you always it's true on milwaukee saying i can help i'm there where do you need me what do you need me to do thank you thank you for the passion that you have for what you do and the service and your expertise you're teaching all of us lots of stuff so thank you okay sir one two three okay thank you parents you all are amazing great great kiddos and we're so happy to have them here with us thank you for your speech and thank you folks we talk we understand that you have life to live feel free to leave [Music] thank you guys oh [Music] well then the church comes over helps them [Music] thank you folks have a great evening thank you for coming okay folks we're gonna continue with the meeting now any discussion on that yes well i'm i don't know if i can do this monday thank you so much for your 30 years i'm not going anywhere 30 years teaching middle school kids so personally i need one more year out of you because my daughter's going to be here and my son had her and his favorite classes matt in high school so thank you so much yes okay report items district financial report discussion on aggregate expenditure limit uh mr schubert are you on yeah there i am hope you're feeling well sir please go forward with the report to us tonight before you you have the district financial report as of november 2nd and also we wanted to have a discussion on the state's aggregate expenditure limits on november first the state went ahead and came out with their amounts that each district would be responsible for to get at or below the aggregate expenditure limit um when that report first came out the district would have had to cut 1.2 million dollar budget in order which would have been our portion of that cut since then it has been revised down it's been down to just over 1.1 million dollars again this is something that we will have to do this fiscal year if our legislature doesn't do anything by march first so i guess one of the big questions is i know that the the superintendent's association within pima county is to the legislature i know that the groups that i belong to as far as business officials we are proposing a letter to our our elected officials that i guess my question is what is the public and what is our our chairman of the pima county gop and the pima county democratic party what are they doing to help get this done and uh we have the consolidated board report do we entertain a motion to approve that board report some discussions well there's two items on here right let's let's uh i'll entertain a motion on the board report and we can have any discussion or questions this is on the district financial report correct 11am [Music] i just want to say for for those of you that uh have shown up any any grassroot efforts you can do to reach out to your your legislator would be amazing um it's a 1.2 billion dollar cut in education statewide as of december 1st um and this this should be the easiest thing to get through our state congress in the world both sides of the aisle should fully support this so it should be a very easy task to get done so any grassroots efforts would be wonderful we do have a form that was given to us um superintendents with facts and talking points that we'll put at the back table for you and then if you have questions you can come see us for the public thank you thank you for the discussion yes and we're gonna have some letters and phone numbers and emails that we can cut paste to descendants in because it's um like we're 1.2 sarita is roughly 12 14 million tusd is it's a lot um i mean it's just crazy how much sir that's i mean we can't afford to lose 68 dollars so i'm preaching to the choir i know but so we'll get some more information out as soon as we can so we can and we'll get with the newspaper and all the other facilities that we can to like tell our people no no no but greg who is the one that initiated this was it the governor or the lawsuit so this limit has always been in place it's part of the state of arizona constitution and the constitutional limit right so it's always been there um within the past 10 years or so we've come up across this limit i want to say we're here for other times i know that twice that they have actually voted to go ahead and suspend the limit the issue that i see moving forward is i don't see this limit issue going away anytime soon um the figures that they use to calculate everything is based off of last year's student enrollment um when districts put together their budgets they're put together based on a weighted student count so if and not to sound um horrible about this but if i have a child that has a disability that child count is more than one when i'm putting together my budget whereas if i have a kindergartner that kindergartner gives me is a half of a person and when i put it using the same numbers a fed student within the preschool program is also funded at half where when they're putting things together that special needs student is still one person that kindergartner is a full person and every student i have within my preschool program is a full person so they're using baselines from the 80s that really need to be updated to warm modern times next year they're projecting a 1.27 billion dollars over the limit okay any further discussion just just one comment you know if i understand this correctly greg it's principally due to the fact that when prop 301 uh went into effect it was passed by the voters and there was a sales tax related revenue issue that expired and i mean in essence the sales tax was renewed but by a vote of the legislature which then made it local revenues and and applied against the aggregate uh expenditure limitation is that correct yes sir that is also correct but it's also taking please remember this is that that 301 amount count as about 650 million dollars towards a 1.2 billion so that's about half of it okay so we're still over that limit even if we were to take 301 out of the figure thank you for that clarification yeah to me to a certain degree this is an oversight on the part of our legislature and and and i've got to believe that we can get this uh this limit uh suspended um and and yeah i said echo what i think kelly and again and president mcgivern have said it's really essential that we contact our elected representatives and get this thing done because i'll tell you if this actually does apply to this fiscal year and this does not get changed and we go all the way until march first we're not anybody left until the day uh march april the night i mean it gets concerning so uh write your legislation thank you so much in a second on the board report financial report i'll move to it i've got just a question greg on the district financial area but what yes or funds remain unspent so currently we have budgeted capacity within ether2 for a special ed reading program um and right now the majority of us are free gym um you put me on the spot i can't think of everything i said there's some there's some funding in there for um saturday school and i i don't have i don't have grants management i can't tell you exactly what else is in there but all of it right now is about 38 000 within salaries and then 25 of that within benefits that we're hoping to use for for district employees who run out of lead time that way they can still maintain a full paycheck if they have to be out for any length of time so in essence we don't have a whole lot of customer 2 or s or three monies to spend that are not committed all right everything is committed okay um the only exception of that would be the uh the money for the salaries and benefits for the employees of ronald lee thank you okay um quick question um you think that the funds are committed uh but those are not obligated so we could de-obligate those funds and use those funds is that correct you that is correct um there are some things that we haven't done yet like this of the saturday school and i think you know we're in the process of starting fast saturday school um and again without actually having grand management open and safe before everything is actually allocated to i can't speak intelligently on that correct but we also know that a percentage of sr3 had to be obligated to increasing student achievement to close the achievement gap um and so that's why we included saturday school in to that plan in terms of helping kids catch up correct 20 percent of our essence reallocation had to go to closing the achievement gap okay okay mrs any further comments well no that's clarified and you still have eighty percent of the money yeah as long as they haven't read long we don't have purchase orders against those already then yes because we did have to enter it into grants management and it had to be approved at the state level so what what we submitted is approved and if we are going to change it we have to go in and ask them to reject it and amend it if that's what we decide to do okay any further questions okay mrs allen yes mrs price yeah mr austin's group ms valerie yes mr gibbon yes uh the district finance report passes thank you um coco 19 update discussion and information yes discussion and information and i did um ask mr nathan um this web host will be available to come to the podium for any additional questions that the board may have um as monica opens the update i did provide and hopefully those of the public will be able to see the agenda so on the report there it has the first line is current current student positive cases and you'll see a total of 21.

so overall students in quarantine the days we have had 287 students in quarantine overall staff in 14 28 and the total is 315 days that staff and students have for a team so when we uploaded this on thursday the numbers have changed as of today so they have increased we do update the dashboard every monday and it's available on our website so if you go to the website under coven information and you click on that the dashboard comes up and you can see the exact table that is presented tonight so again this school year looking at our cases fall break occurred the week of october 4th through the 8th so three weeks following yeah okay so three weeks following the break reduce the highest number of positive coping cases which cause students to quarantine and isolate positive coping cases have primarily originated from outside our school from close contacts from parents and siblings who have contracted covenant from their places of employment or family gatherings as well as from community events and extracurricular activities outside of our school due to the increase in cases after fall break we're going to be requiring teachers to separate the desk and go back to our semi-mitigation plan where we had students a little bit more separate right now they are working in groups um separating desks and limiting group project work for maybe two weeks after thanksgiving and winter break um truly continuing to emphasize hand sanitizing and hand washing we will continue to work on that we do have our um electrostatic sprayer in the classrooms and they're sprayed three times a week and all classrooms have common areas have operating hippo filters which we did perfuse with esser funding we purchased all those hepa filters for every classroom and the main common areas and speaking of quarantine we did we have had some cases where students have had to double quarantine based on either staff positive case or students we did offer in that case a test to state option in terms of just closed contacts not actual positive cases so on a case-by-case basis we will continue to sort of look at that this week we were very affected by fifth grade students who were passing it around but also it started with this gathering that we know the students were at during fall break which caused um the fifth grade situation so mr nathan and mrs do you want to just share a little bit of where we are with fifth grade and what our thoughts are moving forward so currently we have two teachers and and a substitute teacher who's been working in fifth grade who have are getting overcoiled or webbed in diagnosed with cholesterol tested positive we have seven students eleven that are in quarantine seven that have tested positive and then we had another one yesterday so right now we have 29 students total out of the 70 either on quarantine or isolation in our fifth grade and we have 40 that are still here on campus we were contemplating and thinking about if this continues because this is going into week three would we should we move forward with virtual learning from last week or week and a half to try to stop the spread in that particular grade level and hopefully not have it spread throughout the rest of our campus because our goal is to keep our campus open so those are just things that we're thinking of and we're still following to see if we're going to still have more cases and more students that are testing positive in that grade level thank you and also looking at classroom coverage we have like we mentioned with miss birth of ambrilla we have our specialists we have elementary music pe and librarian and in the case of no substitutes available and the teachers being out we've had to cancel specials for the elementary classes so our specialists can cover and we have used our out of the classroom teachers to also cover at different times so our school counselor has covered so we really are all hands on debt prepared to help cover these classes because we do want to keep our students in school the last thing we want to do is obviously close the school and have them be instructed virtually what i will be proposing at the next board meeting is that we look at how many teachers have lost planning time and how many even have middle school teachers who during their planning time will go cover a class um that we can look at a budget with a compensation plan to just kind of an extra thank you for covering classes and lots of planning time because teachers give up their planning time they still have to plan on their own time um and sometimes it's you know just a hardship but everybody is really doing a great job in trying to mitigate and keep each other safe did you want to add anything else yes so per discussion or an administrator earlier today and just have a few questions if you will for the board that i'd like you to consider and one of those is at what point do we bring back the task force to consider looking at mitigation steps and moving back into possibly phase two or phase one so that's one thing that as we see an increase is that something that boards would like us is happening to consider another question is last year um we did see an increase after a thanksgiving break as well as after christmas break um not in particular to students but to staff we saw that in flux we have been holding on for our bootstraps all week just to keep people in the classrooms um to the point that we've been covering as well and just spread super super thin so we're really concerned of if that trend continues for us like we saw last year um staffing needs are substitutes we've done really really well this year thanks to miss monica who oversees ourselves and keeping them in the classroom but we've kind of hit the end now where we have two or three positions open every day and no subs to fill them which then we're kind of you know dropping peter to pay paul and eventually that's going to catch up to us and so we really need to ask the board to be mindful of that as we move forward um coming into thanksgiving and christmas break and not that we would stop teaching but if we did go that route like we did last year we did um after christmas break two weeks of digital learning and then all the students returned back on campus we also last year required that our staff be home and more or less isolating with their immediate family non-extended family because they're on the clock um doing that so that's one of the things that we asked last year to help mitigate the spread one thing that we've also talked about doing is before we come back to have testing centers that last year pigment county put on this year we actually have our own testing site but be able to test our our staff before coming back from those breaks is something that we are considering moving forward so let me make sure um two two more things one of the things that we saw tonight um in our call to the public we have lots of parents that have lots of questions um if we continue to see this trend of upswing i would recommend that we have a study session where we can have an open dialogue with our community as we saw that they want have a voice and they want that voice heard um where the board can go back and forth and communicate answer questions ask questions of our community as well to really get the entire pulse of what our community is wanting us to do as we are here as superintendent and principal and assistant principal to serve our community and it would help us to be able to make those educated decisions based off of their wants their needs as well as a time for us to hear our staff openly as well as that our staff communicate with you as well and then the last thing is with all of this going on i know i talked about it earlier when we nominated our nurse last year for um the golden horseshoe award she's done um this lady has gone way above and beyond and i can't believe that she walks in here every day and continues to test and it is too much for her and we definitely need to look at adding if it you know she's doing all the jobs she's done on a normal year plus the coco testing she's trained me to help her but there's only so much i can do and do my position and we really need to look at at least with her window this year giving her an assistant to help her in the nurse's office and so i know we're dealt with this huge deficit budget um but if we want to continue to stay open we've got to make sure that our school nurse is healthy and also has the assistance and help that she needs and so if there's anything i can do as an administrator is to plead for our nurse and say we gotta get this place and we gotta fix it fast um because she's literally a trooper marine sportsman trooper but everyone has a break-in with it and we need to make sure that she doesn't lose yours because what she does for our kids is she keeps them in school and so if that means that we're going to do tests to stay you're asking her to test tons and tons of kids right now it can be 40 a day we did what this week we did about 15 and it took about three or four of us an hour to do 15 kids through the process um and so we need help and with that their consumer county health department paperwork so with all the reports of the tests there's like 20 to 25 four page reports that need to be uploaded into we have 24 hours to get all of that clerical work put in and we've all been trying to help maureen with that but she takes it all home on the weekends and is working late at night yeah i think what you all see is me out there the 17 i did that's that's nothing that's nothing that's the ones that happened in that first hour continues to test throughout the day and keep our staff um healthy if any of them are feeling sick immediately they come even if it's a headache and test so we can either put them back in or get them out for the safety of their so like i said my last plug is you really need help with her um and so that's something that we all need to figure out where and how but we need to make that that happen first and foremost and that's my all of my items well i i want to say this whole like super super long two day week that we've had um really goes to show how strong our leadership is and everyone is on board to fill in the gaps and pick up the ball and everyone is substituting there's substitute teacher shortages all over the country and we're maxed out in a community of retirees without full-time jobs here we are some of us are trying to volunteer to and sacrifice our income in our career to substitute um it's really kind of surprising that we have a substitute teacher shortage here in green valley but um just the fact that all of your specials everyone's jumping in and that's amazing and here we are trying to figure out how to close the achievement gap but we're taking away the planning time away from our teachers that's inappropriate to ask to our teachers our nurses taking paperwork home on the weekends to complete it that's inappropriate for us to ask of you we can't afford to have you experience burnout and leave us oh i'm not you say that now but i i think it's a war we need to keep all of these things in mind that these are human beings with limits and um thank you so much for keeping the team together and everyone has a very strong picture of the common goal of keeping our school open and the kids in the classrooms um but as far as the uh um increase in um cases goes what are you hearing from the teachers about that because they're my my concern where i'm going with this is there have been school districts across the country where teachers have said i don't feel safe coming to school so i'm not going to and if that happens we have to close our campus so i want to do whatever i can to keep the teachers feeling good about coming to work every day so we can keep our kids in the classrooms so i think they should have a really loud voice on what we do with this and our teachers i hope there i know many of them are listening and some of you are here but we're very very grateful to have the teachers that we have on staff because they want our campus to stay open and they've been we got numerous emails and text messages last night about planning for today and how people could help and that was our teachers and our support staff so tomorrow we will have a meeting and get to hear more as we talk about some safety protocols we're going to be employing in the coming days and coming weeks but we will be able to hear more from our teachers as we know right now their biggest concern is their students and their families so when we talk specifically about the fifth grade we've kind of asked them because we were having that discussion they obviously understand the importance of kids on campus but they also feel very confident in their ability to teach virtually which we didn't have that confidence two years ago and so they were confident in doing that as well if needed and i think all of our teachers are in that position where they're honestly ready to do whatever we ask and whatever we need to keep kids learning but ultimately everyone wants to stay here at school if that is the safest thing for students and staff we had our student advisory meet this morning and we spoke to the teachers about during thanksgiving we typically have parents come in and have lunch thanksgiving lunch and pie with our students and we had already said we weren't going to allow that we're holding off on our volunteers on coming in until two weeks after january just to kind of let things settle but teachers you know they're torn also because they want to be here they want to be here for kids but in the sense there's still that urgency of we want to make sure our students are safe and that they're safe and so we did they were happy when we said we're going to allow you to separate the desk a little bit more make sure you're ensuring hand washing we will limit the number of visitors coming in we are planning our veterans day activity but we did separate kids and they are in cohorts with their classrooms we're going to be discussing tomorrow tomorrow our winter concerts because we we want to keep running school but we have to just really think it through and make sure that everybody feels safe while they are here removing our open house to the spring so it'll be a celebration of learning for now but people should be posted on that and then our ptc also um has decided to postpone the grandparents bingo night that was going to take place next friday 19th and we will also come into the spring and our veterans day celebration will be held outside as well we're just getting creative with the way we're doing things just to keep us and we normally allow parents and community members to come to our veterans day celebration but we're asking this year that we just limit it to our presenters and so our kids can be part of it and we won't be so congested two questions steve so the problem with that question is when you talk about it asymptomatic so every one of these cases these positive cases has shown symptoms what you're talking about the majority of our students who have tested positive are experiencing minimal i'd say i mean everyone every class the ones that are tested positive that are completely asymptomatic most of the children i'll just be honest one of them is mine he had a day and a half of a headache and was bouncing off the walls for the rest of the eight and a half nine days of his quarantine time okay um and so you know i'm not in the homes of all of the students but all of our students have returned after their 10-day quarantine look at the current student cases that we have on campus i can speak for them out of the 20 that are current this week i would say um 15 12 to 15 of them had mild symptoms and then the symptoms worsened after i did the test and they went home and then they really started having symptoms a couple days i've only had about three or four of those kids that had absolutely no symptoms at all and were at school and why they ended up getting tested because a parent or they were close contact and they would be tested just to see how they were all possible so non student cases i only have three and those were all due to close contacts at times so um most of the kids have some symptoms but maybe just um 20 of those symptoms at all and the only reason i need to test this because i get a phone call saying somebody at home has it okay and second question uh out of the 41 student cases we've had this academic year so far any hospitalizations um emergency room visits no long-term stay thank you and it was due to an underlying condition well fortu i i know there was a lot of talk a few uh months back when um some of the mutations were coming on uh how it may affect kids worse and i think fortunately that hasn't been the case at least not to be for like a uh stay and that those children had something already and i i don't i'm very very grateful for that and i know most of our cases are students but we also cannot forget that those students go home to susceptible adults and we have susceptible adults as staff members and faculty and you know the kids should always be in the forefront of all of our decisions but we can't service our kids if we don't have the faculty or staff and so a lot of our decisions um and the protocols and all of that are to protect the adults that are susceptible to it um i think i guess i kind of assumed you were always kind of watching this mitigation plan kind of moving along i um so i have no problems against you starting that back up and i i do not i i don't love the idea of wearing masks but i do love a lot of the other things you guys did i've said it so many times we didn't have pink eye in my house we didn't have scrap throat last year we didn't have colds it was awesome so so what we will do is continue to monitor daily working with miss wormy to determine what needs to happen if we feel that the next board meeting is december 14 that it is a tuesday so we have december and january meetings are on tuesdays and then the rest will be on mondays but december 14th if we need to have a study session but we will continue to look at what we can do to continue to mitigate the situation here on campus does caisson any questions thank you i have to when will we see the request for the nurse's assistant on the agenda export me thank you got a good answer and then the other is um thank goodness we've got our buses going if maybe you've been to any of our um sporting events a lot of the schools are renting charter buses because they don't have drivers so i gave steve a hard time like why don't we have these custom coaches i need to inform people we don't know because we have drivers and our buses so i can't imagine the cost of that but it's it's not pretty i'm sure i'd also like to mention that because we are keeping my bus riders healthy and keeping the buses empty we are actually helping neighboring school districts with their field trips as well oh right cool and that's revenue coming into the district because instead of paying their charter they're paying us to travel and then the only other thing is is how can we help the substitute shortage if it gets super critical um is there a i know you've got to do the background checks is there a emergency provision something something that we could do to if you meet a b and c then you can help sub i don't know how that looks there i would think there would be something might be something looking to look into that that and we do have a scroll of um substitutes and i go through the list a lot of them are already filling in after they're walled in or solid some of them are choosing not to come into the school right because they are elderly i have a son who tested positive and she's our normal sub so she can't have more confidence um just various reasons like that that and we do have a pretty good list of people right we currently have 35 um so it sounds like a lot and it is it's probably more than i had like last year i had left but you're getting in trouble and the staff is overloaded you know i'm i'll just say me i mean i got some bandwidth but i don't have the background check and all that stuff that they have to go through can get the kids to certify right yes you can you can okay so push down to shove you can call in the backup whatever you might want to call well that's good to know so okay but just so you know we are certified to serve lunch remember last year yeah okay thank you any further discussion questions thank you okay on to the asba proposed bylaw change um just a point of clarification is huge you had a question about um uh core beliefs and violence and bylaws and it looks like we uh looked it up it looks like the bylaws are the core beliefs same thing they okay so um we have a proposed change to the bylaws of asba so i will entertain a motion to uh on this and then we will have discussion i'll move that we vote yes for the um proposed by law change do i have a second a second okay discussion uh mrs kais do you have some discussion no i'm concerned about it okay so um and i raised the issue last month a little bit i think people know where i stand on this i've served on the board for almost two years now and over the past two years i've probably participated in a dozen webinars and on-site or on-site trainings of the arizona school board association and i can maybe count on one finger the number of those webinars and training sessions that had anything to do with what the board can do to help our kids progress academically they don't talk about it i think it's time for the asba to start helping school boards learn what we can do to help kids progress academically and achieve and not spend their time and resources in allocating board seats on the asba board on whose eligibility is totally and solely based on the color of somebody's skin there's nothing in this amendment to me that's inclusive it divides people further based completely on the color of their skin every school board in the state has an opportunity to elect members to the arizona school board association every county has a representative on the arizona school board association fema and and maricopa county have an additional seat navajo county has already elected a native american to the school board yuma and maricopa county have hispanic members and there's probably more hispanic members on the on the arizona school board association than than sometimes what you can tell so they are already have representation on the board and i think it's time to stop this designated seats on the basis of race they need to concentrate on helping our kids perform academically that's the way it should be i think this amendment is contrary to the values of equality and treating people as individuals and not mere group members and i strongly urge this continental board to reject this motion well i i have um [Music] something you said about dividing them by solely on the color of their skin right now the hispanics and the native americans share a seat and they're pretty much by and large the same shade of brown what we are proposing to split this seat for is not the color of their skin since they're pretty much the same color um but their their demographics um you mentioned that some of the counties have um ethnic representatives they are on the board and i may be wrong if i if i don't get this right let me know um but they they are sitting on the board not to represent the special interests of these demographics but to represent their counties and then these caucus board uh seats would represent the special interests of these particular demographics um i committed myself personally to be a lifelong learner i'm not afraid of hearing anyone's opinion i think i can learn something from anybody i'm not worried about them having an additional voice on the board i'm not worried about being so gullible that i'm going to be persuaded by something if they're wrong about something um i've i've got enough confidence in my own discernment i think there are many thought leaders out there who welcome the idea of listening to different types of people um and to your point mr ulri um how can we help improve the education of our kids how can we increase these ever important test scores um ell has not always been taught in the elementary level my mom when i was a kid she taught it at the adult level through a community college um and it was called english as a second language is what it's called back then um and back then it was not taught in any public schools especially not at the elementary level um however i would have no idea the number of children that do not have high perfection proficiency in english and even though we have um these spanish immersion classes all of the core subject matter is taught exclusively in english and if we do not give those kids that don't have high proficiency in english um that extra time out of the classroom with their ell instructor to help strengthen that they're going to do pretty damn poor on those standardized tests wouldn't you say so helping them learn english increase their test scores and that helps us that helps our school look better we have um 49 of our children are hispanic now most of those i'm sure their families are very proficient in english and all of that stuff but there are some that aren't and i i don't know the answer to this question i'm proposing it rhetorically i guess um who do you think championed the idea of bringing ell to uh schools at the elementary level do you know his rico by chance who that was no i i don't know either i probably should have tried to look it up but i would i would be willing to vet real money that it wasn't an old white guy um it was probably a special interest uh hispanic group that championed that and got it in and it got all test scores across arizona because of our high percentage of families that don't have high proficiency in english it help test scores across the state i think they deserve a seat at the table every year not just every other year and they still have a seat at the table no matter what if we vote this down and the whole state votes this down they still have a seat at the table the only thing we're voting on is giving them a seat every year instead of every other year um i think we would be doing a disservice to 49 of our constituents our constituents are the students and i i know i am very ignorant to many of their problems and if there's a tiny chance that i'm going to learn more about their individual problems i would be more than willing to hear it and [Music] native americans have probably so many more challenges living on the reservation um not having access to internet you look at the internet availability in navajo county and just our reservations right up the road here um that puts kids at a huge disadvantage do you think some white guys sitting on the board on the gilbert school district is going to try to champion and uh reduce cost internet access to school children because that's a thing now you can get reduced cost internet access through cox if you meet certain um stipulations um i really doubt that was championed by some old white guy too and that low-cost internet access has helped our test scores here in continental it has helped test scores in children all across the state so mr albree you talk about test scores a lot and you talk about how can we help our kids how can we help our kids now here's a group of people saying hey we have ideas i want to listen to their ideas they may be wrong and i'm okay with that i don't have to vote or agree with everything they say but i'm still going to take the opportunity to better myself and listen to them every year not every other year um well i have a couple of things so one thing i would say the asba conference is coming up the first day is how can the board help the academic um of the school and is their first all-day agenda what that said is to get back to the subject just let me give you some stats and i'll get to my point the report i have out of 654 students here at continental um 319 are hispanic 24 or multi-ethnic five native american eight asian nine black one pacific islander and 280 white so but we go back to the representation representation and equity that for students parents members of the community i mean i can say all day long yes i can represent a hispanic a pacific islander an american indian student and look out for their best but i've never walked a mile in their shoes you know i mean it i that's the only best way i can say it um so to add an additional seat on the asba board so both all three caucuses of the major minorities it's an oxymoron kind of right but um so they have representation and equity um because people like me have not walked them out on their shoes i could say all day long i will protect your kid but i don't know what it's like to walk into you know i grew up in a 98 all-white middle-class school on the east coast um and our board almost represents that right um so it's it's just as kind of a scary thought not to support this issue so with that i will pass on him again okay i i think it's important to explain my vote a little bit um i've been here on this board i will be starting my ninth year and i can assure you i guess if i were to [Music] put a title on it i say eat purpose of them i think that we all need to come together as one to work together for everyone i know that's easier said than done i know that's a challenge but i can assure you roughly nine years ago when i started at the board level i wasn't thinking that when a child comes in here i'm only going to give them 110 based on their skin color um it's it's my if i'm going to be a part of education in any capacity i don't care if i'm it doesn't matter what i'm doing in public education i owe every child that comes through that door 110 of my effort and i could care less what their skin color is that's how i feel about it so i look at this as a little bit slightly different direction but um i absolutely realize and respect the fact that they have unique circumstances absolutely of course they do but i promise you i can knock on every front door of every child every single child in this district and they each every and every one of them has a unique circumstance every single one of them so at what point do we say okay are we gonna work for you or you or just some of you or in my mind you better be working like i said 110 for every single one i get it it's an imperfect science i get it there's there will be some children that maybe don't get the what they the coverage they need i i actually think that there's a uh is the rural caucus right i think in my mind that makes more sense because you're you're you're covering the rural needs as as a group you're not singling out well i'm going to cover that for you and that for you and that for you and great if you can that's i mean if you can cover all those things great but let's talk about the logistics of all this talk about the red tape let's get let's get a little realistic here folks i just i realize and respect they have unique circumstances um frankly i'm tired of division i'm tired of it sick and tired of it yes not only at the school level but um you can go from school boards all the way to the present united states there's division everywhere you look i'm tired of at university levels and it's like they it's almost like they're they they want to go into a room and put you there and you there you there you there um i'm not sure what that accomplishes other than more division more conflict and frankly i'm sick and tired of it and that's that's that's my view on this i think that we are far stronger united far stronger again there are issues with this hispanic neighborhoods or issues with native american areas they had better be addressed absolutely and if their person that they have elected at the state level to represent them at the county so take give me a county naval county whatever it may be if that particular person is not addressing those needs then you have the wrong person doing the job frankly but i just i just i i don't think that adding another level of bureaucracy is going to accomplish something i simply do not it's not another level of bureaucracy it's another seat at the table that exists understood but as a whole another director for each county two secretaries and something else for each one of those seats to me that's about that's a that's a whole palette full of red tape but they already have that they only get to sit at the table every other year so now we're just letting apparently that's not the case with what i don't mr ellery did the homework on who's on the on the board now but i i simply don't think it's going to accomplish anything i just don't i don't think it's uh um i don't but there i you know i'm i'm really sick of the division and the last couple years the news has been full of race talk and these people against these people and these people have problems with that and i i want to i want to walk away from it too i want to i want to stop all of this and then you have to start somewhere i have the luxury of ignoring it i do roxanna do you have that luxury no money that you have that luxury no i don't think any of us could ignore it you i don't think a parent continental could ignore it i don't know i you know we're obviously a disagreement and ignore it and not listen to any potential problems they have so i think that is i think that is um i think that's absolutely incorrect i think if we vote no on this it's it's it's not we're just going to put up our blinds and forget about it oh that's that's absurd well they are they obviously need a voice every year or they wouldn't be asking for it so all they're doing they're bringing information to us and i've said my piece thank you anybody else the only other comment i would have if we want to continue this then there ought to be an asian seat on the board there ought to be a pacific island proceed on the board there ought to be a hawaiian island proceed on the board we're going to truly asians represent almost the percentage of the population in arizona as native americans what's their graduation rate compared to native americans and um hispanic populations are roughly 50 percent less than everyone else asians have a drastically lower graduation rate than i think and i think we ought to do everything that we can to close the achievement gap for those minorities in the school we absolutely need to do that we can listen to you know as as uh probably the one sitting on the board that has been a public education teacher i just want to say that one of the things i know that i experienced as as a public school teacher from myself as well as all my colleagues is that when we go into the classroom i think if you were to ask us how many of your students are native american african-american wife i don't think anybody can answer that question because we don't look at our activities as a category we look at our students as people that we love as people that we want to nurture as people that we want to teach and the people that we want to grow into a community with us and as we continue this discussion about how many of this and how many of that well if we're going to do that why don't we proportionately just take a look at what the population is and divide it up by that so it's 50 of our tax paying constituents in our school district are white there's let's have a school board with 50 percent white do we really want to go down that path i must say that i find this whole discussion somewhat disturbing because i think it's time for all five of us to just accept the fact that we're dealing with human beings and learn how to listen to each of us each of us regardless of what our race our religious religion there are many many federal laws that have been intact to ensure that we do not discriminate and that we listen to each other and i don't think we have to assign seeks to do that mr president i'll call the vote okay i would can i just say something real quick um as the superintendent it's my obligation to always advocate for all students especially with regard to issues of equity as with all governing boards across the state considering this action this item is brought for your consideration in exactly the same spirit of advocating for equity this caucus the purpose of the caucus is to promote legislation to improve educational opportunities for hispanic native american and other students of color in public schools and being that i sit on the amupat board and when major universities are looking at graduation rates college graduation rates for our minority students in arizona and they're at 17 i really feel that something does need to be done because if we did have it figured out in arizona if our asba had it figured out our percentages of college graduates would not be what it is for all students so um i just for the record i would just like to make that statement thank you very much i'm sorry let's just okay no motion details okay uh 12b additional paraprofessional position please sir when you say the motion failed so why are we not going to go or if you want me to go in do i do that a motion to approve an additional any discussion on that okay this is alan yes yes thank you emotion passes okay mr grave you still on board we are authorization to issue a purchase order to waxy sanitary supply would you give us a background please all right so we had a vendor come to us to show us the uv angel system which is a uv is an um aerial disinfection system it gets rid of all the pathogens in the air if you take a look up at the feelings above you and i'm watching so on those who do it or not if you didn't look at the ceiling above you in those grids what you would see is a unit part of a room like this who would be if you take it that grit and break up into a third you have an air intake system on that first third it would be collect in that middle third and then there would be an exit air system on the other side so what's what happens the air comes in it gets sucked up in it goes over the uv lighting kills off all the pathogen and circulates out good air um if you're taking that same grid as it was a light grid in a classroom or a hallway that middle section would be lighting this is a no cost option for the desert we started working with fema to get a drink for this but working with the arizona department of emergency and military affairs and everything that being one doesn't sponsor this but somebody from the department of health services does so we're working with federal agencies to get grants for this so this is an authorization that you write the po when and if we get that grant funding from one of those federal agencies so it's conditional on that ground yeah correct okay i'll entertain a motion to authorize the issue of a purchase order to waxy sanitary supply um if the grant comes from a from any particular from one of several sources yeah okay should be brought back to the board okay so we can do that to look at uh have a look is that uh mr greg is that likely to be in the next 30 60 90 days roughly or is there a time frame i honestly like honestly i don't know we're still working with fema to find out why they were funding this and they're no longer funding it so we've got conversations coming up the whole reason to bring it before you now is that way once it actually is approved by one of those government agencies that we can go ahead and just move forward with the project that's why it's been brought to you now until once the grant was actually approved so we're trying to be proactive and not have to try and call a special meeting to do this mr president i made a friendly amendment to the motion of a friendly yes okay so uh when and if we get this a grant from the unknown source government source we will bring this back at the next board meeting whenever that may be as soon as possible to make sure this uh gets on the uh potentially in the next two or three weeks depending on their board meeting schedules we have to do a mid-month board meeting or not yes okay 12d vouchers excuse me point of order what potion just have the the amended motion the original 12 seed so the amendment had been voted on before and that passed so there wasn't the cheese to vote on the second motion okay well my understanding that the amendment was voted yes and it was changed to the new amended version is that not the case that is what it will be okay uh vouchers 12 d [Music] yeah i i ask that this being removed from the consent agenda i guess anytime that i'm being asked to put a stamp of approval on over a million dollars of expenditures i struggle when it's on the consent agenda um but i've just got a few questions uh greg and and uh i mean i'm assuming you've got the district financial report in front of you um i have the consent agenda up in front of me oh okay i'm just um about your 9009 page three there's fifty six hundred dollars of expenditures for social emotional learning that's charged to the capital account can you explain that to me [Music] um i gotta find the actual expenditure in the report i'm working on my phone so please start with me understand well code 6643 are for books so these are some sort of a book i i don't have since i don't have my computer here with me i hope i can't say exactly what those books if you could just let i'm just interested in why church capital i guess but um if it's if it's a if it's a curriculum book it has to go to capital okay if you could just confirm that i'd appreciate it page five there's it says repair and maintenance twelve thousand dollars there's no explanation of what it's for scene voucher yeah it's about your still voucher 9009 page five okay so this is our hvac system okay i just uh again uh as much explanation as you can give um about your nine zero one five page two foundation students and teachers forty six hundred which went to esser funds but what just what is foundation student and teachers that's the wilson foundation the the um athletes the wilson foundations and the reading curriculum missouri go back and forth it's our wilson foundations it fundations it's our intervention program okay thank you um the last question i have um well i have two on the payroll vouchers one of them is dated september 21st then october 1st and then october 19th is there any reason that we didn't get the september 21st and the october first vouchers to be approved at the last meeting [Music] [Applause] okay and then lastly i just want to understand a little bit greg about how you're handling the blank vouchers that we sign every week last month we signed one two three four five six seven eight blank vouchers and in looking at all the expense vouchers here there's still four of those that are outstanding and haven't been matched up with with the actual expenditures and that's uh 22-24 25 27 and 28.

Again, we believe that you made a mistake and there's still hope for the donor. Our school district is very unique because we have a lot of active retired school teachers. We've have former school board members that go back as far as 40 years ago to current time. We believe that we're moving in the wrong direction. Okay? Okay. And I'm going to offer you several suggestions for recommendations for your consideration after I'm done. The decision was made about the dome. So again, let's continue to move forward, but I want to go down I want to take a trip down memory lane for a moment. Again, if you remember, this school board referendum did not pass. The majority of people that voted against that school board, that school board referendum came from Creek and Monae. They did not come from University Park. If you do, if you look at the numbers, you can fact check it.

I submitted two foyers. One had to do with open meetings act when information was relayed about a letter that was sent to the mayor of university park about tiff funds. I forward the information. Yes, I did receive it within the time period but it wasn't posted on the website. I submitted another for you about the company that's demolishing the dome. Yes, I did receive the information in the time period allotted, but it wasn't posted on the website. What I did see post on the website was a big critic of the school district even during the days of the consent decree that wanted to know about information about a particular current school board member that had been redacted by the board attorney. So I want to know why why is it that we can post her information and her colleagues information but you can't post the information that I requested.

in the state as for partially meeting or not meeting we had 34 which is compared to the state's 53. the areas that we scored higher in uh for sixth grade were sa language conventions which is john talked about how to do spelling and punctuation and grammar et cetera and also characterization and development of plot and the area that uh we spoke below the uh standing was for passage tone which is when writers talked about their the attitudes or feelings about their subjects for grade seven um we scored higher than the state oh sorry we outscored the statement exceeding and meeting with 70 of our students scoring in those categories in comparison to 43 for the state and 30 percent of our students scored partially medium or not meaning compared to these states 57. the areas that we scored higher than uh the state were areas of the use of greek and latin matrix of the groups and the use of context and the area that we scored lower in had to do with character identification in the poem and for grade 8 um we outscored the state and exceeding meeting with 54 of our students compared to 40 percent in the state and 46 of our students scored partially meeting or not meeting compared to the state's 59.

the 7th grade scored higher in the areas of expressions and equations and also number systems about the lower than the state with fractions in geometry and for grade eight we outscored the state in exceeding a meeting of 39 percent of our students scoring in these categories in comparison to 31 with the state and 61 percent of our students started partially meeting or not meeting to the state 67. the areas we scored higher in had to do with functions of geometry there and from lower with expressions and equations so the things that grades six through eight are doing to work on um improving math scores moving forward further is um that there are um interventions providing during a special block we have in the sixth grade called quest block uh they're also using flexible grouping of students and teach me teaching skills in small groups they're using data from if selene to have to identify and address the gaps that are needed to be looked at and they're creating video lessons to supplement what students are expected to know and then students with substantial deficiencies are either recommended or already in our math labs going back to the grade 10 on mcast results in comparison to the state we outscored the state in the exceeding a meeting category with 77 of our students in those categories as compared to 52 in the state uh 23 of our students scored partially meeting or not meeting compared to the state's 48 um we scored higher in the state in the areas of algebra and modeling and modeling is about um you know using mathematics to help really solve everyday problems and apply on mathematics in our everyday life and we scored slightly lower than the state in the areas of um geometry which is interesting because grade eight we were higher so you know i i know yeah why um one thing i do want to say uh grade 10 with this cohort again um standard gross uh percentile we were um seventh in the state for growth on in mathematics this cohort um so again um congratulations to our to our 11th graders and so what is the high school um or mathematics department doing um so all of the teachers and in all of our different math classes in the high school through pre-assessment um to identify gaps as the students enter their new courses i'm providing additional practice problems regardless of what course students are involved in on basic mathematical computations and number sense on scaffolding with additional and relevant math materials and then designing assessments that address the standards and that are a minute and cast open response um questions and even in math there's there is writing that is involved in mathematics as well all right so next we are moving on to science technology and engineering so for the eighth grade test you can see that there's four um forming categories that are all represented equally earth and space science life science physical science and technology and engineering so for the eighth grade um test results we had 65 of our students within the exceeding remediate category versus the state's 41.

2021 6 million 307 997.66 and transfer from concentration account interest 530.95 mmt dt balance on november 4th 2021 6 308 528.61 in total operation operating cash balance 9 million one thousand seven hundred and twenty point fifty two can i get a motion to approve still move second any discussion this question is now closed so roll call fitzgerald yes miss disler miss morata mr lamontagne miss marmal and mr cirillo chair welcome yes you're robbing your phone john nice consolidation uh conciliation report in regard of funds revolving fund um you have in your packet any questions on the funds no and you have a copy of the budget report any question on the budget report leo okay you also have the oped quarterly trust report in your packet and we have um i don't think you have i'd like to bring up uh one informational well we're looking for a vote actually for a line to add a line item in the revolving fund for the food bank revolving account so we've been getting some donations for our food bank revolving account but we don't have a line item specific for that account so we need to uh the committee to approve to have a line item so that we can put those uh donations into that fund and get that account can i get a motion to uh to add the line item into the account for the food fund yeah you got a motion for approved by leo second in my maryland any um comments two roko miss fitzgerald yes mrsla miss morada mr lamontagne yes miss marmal and mr cyrillo cheryl chess um [Music] donations none um articles and ability assistance saw at north andor camp john so we just we had some students that participated in the what's called the ability assistance show at north andover uh cam so taylor maloney and i.t junior jacob dinsmore gave back to the community and gained valuable professional video tv production skills as they taped the abili ability assistant show at the north andover cam uh they did a great job um i'm not sure uh if that's on tape but i'll do some research if that is i'll give see if i can get you a link so you can see the taping any questions you know at this time public participation is open we don't want nobody for public participation or the station is now closed superintendent report contract on tracing contact tracing badges john just on a follow-up from last week that frank asked to put this on the agenda the contact tracing badges we had decided um because um students were no longer going to be social distance uh at a distance that was reasonable in order to make the contact tracing badges effective that we ended up not ordering the badges i personally forgot that it was in the opening safety protocols procedures that the committee had voted on so i do apologize for not having brought that back to the committee once we did that never gave it a second thought so that was on me so i i do want to extend my apologies for not having brought it back for a vote comments miss marvel so the question is does a vote need to be taken in order to remove it from the reopening plan that's where where my my confusion lies since we had voted to approve to have that on the reopening plan it was never it was never done to begin with so wouldn't it have to be removed or discussed as to um i believe you already gave explanations uh to the reasons why but from my understanding i think we would the committee would have to vote in removing that from the reopening plan is that correct so yeah correct um yeah correct well we questioned for a motion but before that i want to hear everybody else if anybody else has any comments if you're all done okay anybody else so i have a couple of concerns especially in lieu of what's happening in boston and we had they had to shut down the school and go remote what is our plan right now in case there is a similar or close to a similar of an outbreak how we're going to be notifying the staff anybody that's close contact and what is in the plan to to resolve what is close contact and what we should be doing for the safety of the people that are in that classroom in close contact to that particular person for the staff and anybody else that might be close contact if we don't have the badges to um to determine how close a person was for close contact yeah so even with the badges they would have been ineffective because if you had the badges and you would go on a computer to see who was a close contact you would have you you would possibly have 100 students that were close contacts just because the students were no longer within six or no longer apart six feet or greater or even three feet or greater uh at this point in students who were students or staff members who were if vaccinated would not be considered close contacts what we do is if a student um any students that we may suspect uh has been within somebody that may have had had contact with someone that with the virus those those students are uh can they would be coming in and tested for five days every morning for five days to test and stay um in terms of i can bring back to the committee our uh the um covert team will be meeting again and uh looking at this further given the situation in boston uh and coming up with do we need to make any changes in our in our protocols and procedures uh if at this time we think that we're having some issues i do have a covert report as to how it's been going in the school uh that i i've actually been going pretty well in the school when you look at the numbers considering that we have 600 students so we've had a total number of positive report reported to the nurse this school year so far 21 students that have had covert that doesn't mean that they've all been in the school but 21 students have been identified as having covert which is a small number given that we have 1600 students no in-school positives from another positive so there's been no school transmission from what we've been able to tell from one student to another within the building given a student that may have been tested positive and have been in contact with other students there's been no evidence of any transfer of the virus from one student to another from being in the building there have been 50 total students in that are in our quarantine list in some capacity or of isolation or quarantine from what we would consider uh what the we consider close contacts if we know in fact that that student was a close contact uh within a specific space and and did not get the vaccine they would then become a close contact and they've been isolated in quarantine a total number of binex rapid tests performed for symptomatic students and staff is 151 so we've tested 151 there have only been three positive rapid tests at school two students and one staff and all the testing that we've done seven students have i have done tests and stay unvaccinated school identified closed contacts which means they have rapid tests first thing in the morning for five days 35 tests total a lot of students are still coming to school sick when asked they have been sick for multiple days so then we at that time would do a test when they come in sick if we don't have a permission slip then we would call the parent and get permission to do a test on the student so at this time it's been manageable biggest challenge we've had is we have had a lot of students trying to the nurses trying to deal with the amount of students coming in sick and having to deal with some of those issues but there's been different various reasons that students have been sick but overall it's uh it's been very i would say has worked out successfully in the protocols and procedures we've put in place to this point any questions mr since we're on the general subject of covid what do you happen to know what our percentage of vaccinated um people in the building is including staff and students so i i don't have the exact number uh with me uh i can get that for you and actually email it out to you uh our student population uh that have been vaccinated i believe is somewhere around 55 to 57 percent uh staff i'm not sure on the numbers but um i believe it's in the 80 but um the last that was a while back so i can get those exact numbers for you and email the school committee what those exact numbers are normal so superintendent my concern is that the committee approved for the investment of these badges which i'm assuming is a hefty investment uh because of the explanation that you gave regarding its purpose and the value that it would bring for its use so the minute that you found out that it was actually part of the reopening plan wouldn't it be the school's responsibility to um immediately use the badges or from my understanding is it that we don't have enough for all students besides all the other factors that you have mentioned but is it that we don't have enough badges for all students as well and secondly i did wanted to briefly mention because you stated something along the lines regarding vaccination like even though from you know even though those who are vaccinated you could still uh receive and transmit covid so being vaccinated or not i don't think that that that would be able to uh it should be used as a justification to not use the badges um and lastly i'll finish off by stating that i will feel comfortable if we do have to make a decision to vote on removing the badges once we do receive the report that you mentioned um and we have more details regarding you know regarding validating no longer having it in use okay so when we started the school year the badges that we had in the past were no no longer in effect because the time frame in which we contracted with the company had ended last june so we would have to renew a contract for 600 students to first purchase the badges and then then purchase the software which is what a monthly fee would pay for each individual students and given the fact that they would no longer be effective in uh doing what we wanted it to do in terms of identifying who those close contacts were at a time when um the protocols and procedures were set at six feet protocols up for uh social distancing without that as part of our protocols and procedures at that point then made those badges ineffective because students would be in close contact with many students and would be very difficult to try to manage the number of close contacts within all the badges for that many students it was uh and the cost was uh some very substantial in the if i'm trying to remember what the cost was but it was well over two hundred thousand dollars if i remember right to have the badges for something that was not going to help us in determining and keeping us safe at at the level that it was when we initially used them and back then we had less students and it was more manageable to utilize a tool like that so i personally would recommend that we not proceed with purchasing the contact tracing badges at that kind of a cost when it's not going to be effective it would be doesn't in my own mind make sense to spend that kind of money on something that would not benefit us and keep us safe at the level that would make sense but i can bring you further data on our plans for future uh safety in terms of reviewing uh again what has really worked well for us and what's not working well for us we convene the cova team i think we have another meeting next week when we bring the team back together we can look at all the data and we can bring back another recommendation i can bring back another recommendation from the covet team to the school committee before they make that final decision on the badges mr yeah i just want to follow up on vivian's concerned and some things that i heard so we do have some badges we don't have them all we didn't buy them all correct i'm sorry i had my microphone on so we do we bought some budgets initially but we didn't buy the rest is that true we had badges but we no longer we would have to re-lease those badges in other words we had to repurchase those badges they were only good till june our contract so we'd have to purchase 1600 badges if we were going to do all the students so knowing that we were talking about 200 000 expense in situation if i may say that way how is it that we forgot to just bring it up to the committee that's one question also just to follow up again we do need to see what is because i i know mr xia asked what's the what's the protocol that we're using in case something happened but i i'm i'm not sure i you said a lot of stuff but i didn't hear the whole protocol so i would like to see that coming to us what is what is it that we're putting in place and we need to remove the batch portion of it within that so that we can go ahead and you know approve and emotion and approve it john until next meeting i uh i will bring you up to date on all the new protocols and procedures there's been changes from the department of education over the last few months uh and we've made some adjustments and changes to the covet team i don't have everything in front of me right now to go into detail when and how we made these changes but i'm happy to bring all that to the committee next meeting so if the committee so feels as though still in our best interest purchase the badges and you know that would be up to the committee to make that decision once you have all the details and information i'll also do a little more research in terms of contacting the company and seeing uh if there's have any um recommendations or suggestions to make those uh tracing badges effective in the way that we have our procedures and protocols today maybe there's some way that our system that they have that we're not aware of so i'm happy to try to do a little more research on that as well but given what information we had i believe it was in the best interest of the school not to purchase those badges at the time was that's why i made that decision at the time the thing was that you made the decision but we didn't know about it and i think that's the big that's the whole thing that the badges were part of the opry opening plan it's in it was in place because we decided for that and it never it was never brought out here and i understand you brought the explanation today for that but i think we're just going out of the whole subject where it's not that we want the badges to be implemented it's just that it's part of the implementation and we never move that removed that from the whole plan that was approved uh you're absolutely right and that was on me not having bring that back to the committee when that decision was made i know when the committee made the decision we had different information and you were operating under a different set of protocols and procedures when the decision was made to continue to use those badges after you made that decisions protocols and procedures changed which made them i believe ineffective but i didn't bring it back never really gave it another thought as the year continued and so yes that's on me for not having brought back that to the committee to make a new decision based on the new information that we had yes marmol um do you mind um reminding me did we hire any con what is it called contact tracers due to the badges and if that was the case were those positions terminated considering that uh the use of badges is no longer in operation john so we still have contact tracers but contact tracers weren't in place because of the badges that was just a tool to help them determine who may be a close contact so we still have contact tracers that i think since the beginning of the school year have put in about a total of two hours have not put in a substantial amount of time in terms of doing uh contact tracing beyond the school day in terms of and the work that they've done is mostly inform doing informational in terms of giving information to to parents regarding any contact tracing that we contacts that we thought may have happened and the parents needed to be notified that may have happened here in the school but we've as i said have had no evidence of any uh transmission of the virus to another students who has been in in school and within close distance of another student okay so for for the next meeting bring back more information on what our plans procedures are and as right now i definitely have to go back and review dusty's guidelines but i don't i don't remember anywhere in destiny guidelines saying the person was vaccinated was not considered close contact but i could be wrong bring that as well and what would be the price that we're talking about for the the badges and monthly fees um so i'm gonna be looking for motion table discussion ms fitzgerald i'm not sure what we're tabling the removal of the um the badges we're not removing it so we're not amending the policy right now because the open the policy what we agreed for reopened was with the badges included so just for my clarification that we're making a motion to table changing the okay any further questions oops miss fitzgerald miss disler miss morata mr lamontagne miss marmal and mr cirillo chairwood yes um co-op report superintendent thank you marilyn leo usually correct me when that happens december calendar mr superintendent so you have a copy of the december calendar right now it shows that we have two district committee meetings in december typically the committee votes to only have one even though we have two so right now it's on the 7th of december and the 21st which is four days before christmas so typically in the past the committee voted to not do the meeting on the week of christmas actually i'm going to be looking for a motion to to to um amend to that one day uh removing their 21st um got motion by from leo gonna get it a second second by miss marmo maryland i was just going to throw out the idea of instead of having it on the 7th have it on the 14th where we have a meeting on the 23rd of december that would give us in case there were large warrants or anything and i'm just it doesn't matter to me which day it is but that would be kind of like in the middle unless someone knew that they were not available that night it might be better in terms of information that we would be getting you want to do on the 23rd 14th no she returns the 7 to the 14. you meant in your motion any further discussion so that means we'll be meeting on november 23rd right no no i'm just i'm talking a lot so we're gonna be okay one month so we're gonna be without meeting for like three weeks if we put up for the 14.

it was motion maryland as i said i just threw it out there for discussion it doesn't i and it makes no difference to me which day i'll come to all of them so i just want everybody to be here and be happy so i don't i'm thinking that because i'll be here anyways no matter what so then it's good [Music] miss fitzgerald yes miss dessler miss morata mr lamontagne miss marmal and mr cirillo chairboards yes so this is whoops will me meaning december will be the 14th instead of the seven and none on the 21st no seventh or twenty one only the fourteen uh co-op report mr superintendent right now right now on uh we have 103 students on co-op so we continue to increase the number of students on co-op we uh have a lot of students uh in the pipeline right now to send out so we expect to see well we expect to see a increase a substantial increase over the next few weeks on the amount of students go out on co-op we have a lot of co-op employers looking for students but processing them it's been going to be sped up over the next couple of weeks so it's actually going very well and um a high percentage almost all students are in fact all students are eligible given the process we use for term one um and so it's going very well and i think electrical right now uh has the most students out with 12 students um but i think dental assistant has the highest percentage with 10 students so it's going well thank you mr superintendent miss marmo superintend do you mind giving a little more details regarding what uh or how uh we're going to improve those numbers um because i know it's still early on in the school year so i'm just wondering how you know what what is the school stance um on how we're reaching out to employers to hire our students so um we do we reach out to employers in a few different ways many of the uh of our shop teachers have uh relationships and contacts with many employers and so uh most of the time employers are reaching out to us if we have a program where um we're not getting a lot of calls or corporations aren't reaching out to us then instructors sometimes may reach out to their contacts and the co-op employer would then do some research on corporations or different companies a lot of small companies uh would do some research on who's hired students in the past who may reach out to those companies but right now we have actually don't have to be reaching out we have more companies contacting us then we've had time to process the the numbers uh we um our co so it's been more of a challenge getting everybody out there on time what we do i am or we have talked about uh providing our co-op uh director some clerical support that would help him uh with some of the paperwork which slows down the process so we're assigning one of our clerical persons to assist him over the next few weeks so that he can spend more time dealing and communicating with the employers themselves and the uh clerical person will do some of the paperwork that it takes so that's what's going to help push up the numbers a little more quickly so would you say that the challenges that we face is uh pure paperwork stuff right well the last few weeks that's been the biggest challenge trying to get all the paperwork done in a timely way between the paperwork we what because when we are dealing with companies they have to sign a contract with us uh we have to reach out to them if there are any changes that need to be made on the contract and then the students have to meet with the co-op director uh we have to uh get permission from parents in many cases so the paperwork has to go out to the parents so it's just a process that takes time thank you superintendent um update on the capital improvement projects superintendent um a few of the i want to give you an update on a few of the capital improvement projects that we've been uh that have gotten off the ground already cosmetology we've had the staff we've involved the teachers themselves to to work with a architect that specializes in cosmetology shops both in the private industry and in schools so they've met with him they have another meeting coming up the administrative staff supervisors of those programs as well as our cte director has met with the architect as well so the what we're trying to do is make some a fi have a final blueprint done for december so we can start costing out the project and also some items particularly these days there are lots of things that need to that are long-term orders like uh furniture cabinetry and all that um you need to order that stuff early so we've after the holidays really have to start thinking about ordering some of the materials and items we need so they'll be ready to go when school closes in june because we'll only have two months to get the project done so we're putting timelines and doing a lot of work preparing for that project now the tennis court project the contractor was in today he is actually we'll be starting on monday i think this week they're taking some of the fencing down and then the contract will start on monday they are going to do all the the base work the gravel get everything done take up the old hot top and have it all ready for hot tops so in the spring quickly in late march early april they can do the do the finish work so it's ready for the season so weeks we have a timeline and targeted date uh to be open in time for the opening of this of the spring season at this time still the barn has been uh underway uh the carpentry students have the two two gable ends up and the two uh sidewalls are ready to be raised tomorrow actually so there'll be four walls up and um they'll be ready for the tresses that won't be in for another four weeks so they'll continue to uh they can actually start doing some of the um wash shingling and everything on the outside walls even though the roof may not be on so the students will stay on that project uh through the winter work outside through the winter they hope expect the barn to be done for spring and then automotive the trees have been cut down where that edition's going these blueprints are totally completed the engineering's all done we rob put in a request or the application for the permit it takes about a week to get that process through so we should be ready to start digging next week so we can get the foundation in before the winter hits on the automotive edition and machine tech expansion uh the engineer is doing the electrical engineering work which is the first step in uh planning and getting ready for that project so those are projects that are on their way any questions i was out there with john today looking at the bond project and it looks actually really good um update on the youtube of the archiving the committee meetings on youtube john okay on the uh youtube i i know the chair asked our director of uh technology to be here but he's been out sick for the last all last almost the last week and this week he's uh we expect him to be out again this week here so he's not able to attend but i did communicate with him the youtube is now automatically will be streaming every meeting from now on he missed it last week he should have had it running but for some reason he didn't uh have it working but he said in from this day forward that it is it's set on automatic so it automatically will uh be uh in place and working every for every meeting questions miss marmal okay um i did notice that after it was like that one time incident where it wasn't um being streamed on the youtube channel um but i wanted to take the opportunity to actually mention um yesterday's uh meeting slash interview that took place that wasn't in uh neither platforms which was the glc the fate the glts facebook or the youtube so does that have to do with the fact that he's been out and if that's the case um i think you mentioned it's now set on a timer so there's so what if we were to have a special meeting which is not conducted on a regular regularly scheduled tuesday meeting is there going to be an issue if he's not around and like how how would that work so no as long as we would just have to notify him and he'll make sure that it's in place the reason last night's is wasn't on there today is they are editing some of it um from last night the some of them between the meetings there was there was some gaps and they're trying to fix they were trying to work that uh fix that so it should be back on tomorrow morning it's gonna they're gonna put it back on tomorrow morning they were working on it today uh just some of the issues between the interviews that were a problem that they were editing and so it'll be back up and running tomorrow morning with the two uh interviewers uh on on our website are we allowed to edit um the the video or should it be as is it could be it could be just the um the minutes when we took the breaks yeah it's editing the time that we were on break that not any while the meeting was going on is not being edited the only thing being edited is the time when nobody was in the sessions ready for a discussion update on the busing difficulties john the bus and blues as it was are still having some difficulties with the late i mean the buses after school so tomorrow um bill vogel who oversees the uh works with the bus company on all the busing issues um i know the principal and myself will be meeting with the bus company tomorrow they have four members from the bus company coming coming in tomorrow um we're insisting that they get this result because it's uh inexcusable the amount of time we've been waiting to get this resolved so we have a meeting with some of their key people tomorrow to figure out they've got to come up with a plan for us that's suitable uh to uh solve this problem uh we um we have some staff members that are willing to work with the bus company to get a license to support them a little bit uh so they're supposed to be trying to work out a um a program a course in which uh some of our own staff are willing to get the license and then um when they can work after school when they're off the clock and provide some services to try to prevent this but that's uh that may be a long-term solution but not the immediate solution so we're meeting tomorrow any questions um yeah that might that's a long conversation and covert report john i gave the covert report as part of the badge report there when i gave the numbers all the numbers on our covet i went through all the data on the coven thank you update on the business administrator appointment john the committee uh met last night to make a attentive you two candidates came up with uh made an offer to one of the candidates um and um let me give the name frank so the candidate that was offered the position was charles dembrowski uh who um and all the chairman spoke to him last night is excited about this opportunity uh he's coming in on friday to talk a little bit about his strategy to work with his scholars with his district that he's working for now to uh shorten his um commitment to uh his contract so he can start uh more quickly than we originally expected and uh to take a look at so that he can see some meet some of the members that we some of the staff who'll be working for him and start trying to plan a transition of coming in and starting the position so he'll be doing that on friday um and then uh possibly opening up an opportunity to talk a little bit about um moving forward on some kind of a contract with them mr fitzgerald yes i i would just guess i would remind this group that we said that we didn't care if it took six weeks or six months we wanted the right person and i think when we left the meeting last night we felt we had the right person so hopefully he can shorten the time commitment that he has in his present contract because obviously he must have a contract um and come to us but i just want to be mindful of the fact that we all believe we've chosen the right person thank you but we also can't wait six months especially with budget time coming around the corner to have this person in place that's why i mentioned that hopefully we could negotiate a way out of the contract he's in to get him here sooner rather than later but um we definitely we don't want to be back at square one we definitely don't at this stage in the game where um budget is right around the corner thank you mr superintendent the english language learners recruitment grant so i think last night i reported we did get a grant from dsc for 130 000 dollars hold on a second um i just want to miss this yes thank you mr chair about the other candidate that we did we reach out to him and explain to him everything the hr did contact him and explain to him that we had selected a candidate that it wasn't him that we still had to go through a process in order to finalize this so as of right now we feel like we have our candidate thank you i just want to make sure we did that already the english language learner recruitment grant so we did get a grant from department of department dsc for 130 thousand dollars to work on in increasing the amount of ell students that come to glts and so as step one we have to uh part of that grant was requiring us to hire a somebody to work on trying to come up with strategies and methods and in order to try to recruit more al students to try to get more students interested in coming to glts or at least applying we do blind admittance in our emissions policy process so it will require i think us to try to have more student ell students apply to glts in order to meet the standards in which the department of ed would we be acceptable to the department of education so you'll see in our postings that we're looking to post for that particular position questions uh what are the what are our numbers right now um ls i don't have the percentage here with me uh sue may know probably know more about how many l students we have or what our percentages uh as she oversaw that department for the last few years i think our numbers went down a little bit in uh english learners we have a currently i think approximately 140 138 english learners um almost twice that in former english learners but it's a little less than 10 at this time what is um the department of ed and i know i should know this but i can't think of the top of my head what are their requirements we're required to have the same percentage of el students as our sending communities uh percentage would be we have to align with their percentages is our target so we have to align with all four communities i mean methuen method i know lawrence by itself might be is up there in numbers and then methuen is rising i don't think andover or north andover are there yet so we have to match both communities together i believe that's the standard in which we have to uh reach i think in looking at the grant they're looking for us to have similar like you know like not exactly a line or match but like again looking at those similar populations to some of our communities which would as superintendents said it would even out but they're looking to they're looking at our admissions and our acceptance rates for english learners in our communities to say you know is there a despair is there a large difference and that's why we're looking to increase those numbers of students and have access thank you mr linsky thank you john any other questions one does it okay is there a none report of the committee disagreement district community committee priorities here none this one item we're going to have to vote on which is the new amendments to the um to the policy which is section a a d one section a d and a d that's when are recommended to one document are combined to one document the document is now called ada educational policy any comments or questions can i get a motion so moved can i get a second comments discussions roll call soon miss fitzgerald yes mrs disler miss morata mr lamontagne yes miss marmal and mr cirillo chairwood chess new business anything on your business miss um marmo um not sure if this is new business but i just wanted to take the moment to speak on it during this section of our agenda and maybe it's more of a learning curve on my end and i'm glad marilyn during this meeting there was a moment where you questioned um if it is even required to table something and the reason why i wanted to bring it up is because um on our september 28th meeting and uh maybe a couple meetings that we've had prior to that we talked about the the staff retention rate and it was tabled upon our chairman and um committee member angelo moretta had requested some additional stuff and it is understood that i guess especially on my end there isn't an expectation for you to provide superintendent a report or data the very next meeting that's on my end it's not expected so the question is whenever as a committee member we're asking for any additional data or information wouldn't it be considered old business uh because usually it shows up in the agenda um when we request something to be added under new business it's usually added in the agenda under reports of the superintendent director and for that example i'm assuming it it it's tabled because we're going we're expecting additional information regardless of when we'll receive it so what shouldn't that be under old business until um it gets removed once we receive the information that was requested or once uh the item has been resolved no it wouldn't be on the whole business it would be under his own item which says tabled tabled tabled matters yes because then it would need to be a motion to remove from the table to become an open item again and the reason why i say this because i you know we we discussed so many items and it's expected that we're we're going to forget i don't remember everything and i know superintendent you're not going to remember every single thing that we're asking um of you or of your staff to provide us uh with information so that's why i just wanted to gain an understanding of whenever you know if something is removed from the agenda um if it isn't for a school committee member to bring it up again under new business or like the chairman said it should be under its own entity um as tabled matters so i don't know this is something i just wanted to bring up because i'm not sure going forward how to maneuver how to maneuver this just a comment on whether it's an item oftentimes we ask the superintendent to provide us with additional information and he will say i will have that sent out in an email and then that's completed and as far as i'm concerned once i receive that in an email attachment or whatever else that issue is done because we received what we asked so i'm not sure if that's what you're talking about so uh no it was never discussed as to how it was never mentioned that he was going to provide us and this is sticking to the topic of the retention rates um our last meeting which it was on the 28th of september um was the last time we discussed retention rates and when it was discussed um two committee members requested additional information so it was never stated from the superintendent's end that he will provide it to us via email via whatever platform um it just we just knew that we were gonna wait on the additional information and from my understanding would have been on a future district committee meeting john and no maryland you're actually right because i never got that information and that's not the only information i have asked um that i still haven't received so if it is typo it matter it should be labeled tabled and then removed from the table when the information is here um and if you have gotten information and you feel comfortable with that information then that's a choice that each member makes but if it's a table matter it definitely needs to be on the agenda as a table item um marilyn you're all set correct miss disler then john yes i'm going to agree that we should have a table matter and if that needs to be put in form of emotion so that we can add that to the whole agenda and we there we can keep all the items that we are waiting for information until they we satisfy and then they can be removed if that needs to be put into motion i'll put a motion for it because i agree with there's a lot of information that we forget to go back and say and check that whether we got it or not and like vivian said i'm sure that mr lavoie with everything that he has he also is going to forget and it's normal so if we have a formal way of following up on this request and make sure that they are accomplished that will work for everybody got a motion can i get a second john i was just going to say maybe i'm a little confused but if it was tabled with a request to provide more information i guess i'm not sure if i'm providing more information it's tabled until it comes off the table and wants me to provide it so either way if more information is needed or wanted i'm certainly happy to do that i may just need some clarification on exactly what that information is that the committee's looking for regarding retention rate mrs disler i just want to be clear we're talking that was one subject but i believe we are talking generally of information that's asked during meetings any information i mean if i'm in if i'm offline let me know but i think that's what we're talking about so at any given meeting we're going to have items that we need information we're going to table it and it's going to go into these table matters i believe that's what we're looking for case important today we were talking about the um contact tracing badges which we tabled for more information so that would be one example the retention rate is how many staff have we retained throughout the last couple years to make sure that we don't have a higher turnaround rate of staff because that plays a big role in what we do and i want to say we have us small turnaround rate but i can't really say that because one of the reasons that is important is because that's how we make policies to make sure that we are retaining the the best qualified staff as possible um ms marmol um i'm just trying to review the minutes that uh took place on the 28th of september and i remember specifically the chairman requested um and i believe maryland as well we discussed how we couldn't tell regarding the rates which ones were so maryland specifically said not using the word termination as opposed to not being asked back um non-renewed so that i believe that was part of the information that the last time we met was requested and i obviously need more time to review the conversation that took place because i know angel had asked for something so um again it was discussed and mentioned what each committee member wanted as additional information as to what was already submitted um i just obviously right now i don't want to take up the time to to review the whole thing i think it's something we could do afterwards that way you're better able to inform us with what's being requested the motion on right now is to add tabled matters onto the agenda it was made by miss dislo seconded by miss um marmo miss fitzgerald yes miss disler yes miss morata mr lamontagne yes miss marmal yes and mr cirillo yes watson passes um personnel consideration report um i don't see any resignations rising nations um don't see any legal absences or retirement appointments job postings john so we are looking for mcas tutors three math and three ela tutors for spring mcas testing 35 an hour uh 111 22 through 5 12 22 to provide after-school support in math and ela for the spring mcas testing tuesdays and thursdays listed on the dates from 1 11 22 through 3 17 22 for ela 329 22 through 5 12 22 for math these are replacement positions motion to approve second questions procosso miss fitzgerald yes ms disla miss morata mr lamontagne miss mamo and mr cyrillo yes english language learner equity access support specialist this is a grant funded position to increase outreach to el students and families and sending districts to close potential awareness and opportunity gaps regarding cte grant funded 12 121 the 6 30 22 this is a new position muslim to approve second question miss fitzgerald yes ms disler miss morata mr lamontagne yes miss mamo and mr cirillo cvt admissions data team manager um john did we not hire a data manager before we have a data person this is a very specific to working with the cvte team to try to increase el students as part of the same grant in order to close that gap so looking for people for somebody that can work more closely with the person that we're going to hire to do the equitable access support specialist so this is a specific uh position first specialist in cte thank you motion uh can i get a motion [Music] i left that one sorry miss fitzgerald yes mrs disla miss morata mr lamontagne miss marmal and mr cirillo gerald chess future agenda items anybody else um leo okay mr jim and this year my uh my wife and i would like to we're going to bring back the reception following the uh now it's the 14th i believe the december 14th there'll be a reception at my house which everybody will be getting an invitation to we didn't do it last year but we did it for about 30 years before that so that will be uh be returning thank you leo anybody else okay at this time um no no no they i talked to uh chris today and he's not he is at this time no more um items can i take i get a motion to adjourn joe moved second miss fitzgerald miss tesla miss morada mr lamontagne miss mama and mrs cirilla i think he wants to go okay so this i'm just going to add one that says table matted what do you want it you

um mr ma i have a question around our um i know we've we're continuing to look at the capacity by site so seat capacity um do you already have a report or can we quickly get together a report of each of the campuses kind of from a master planning perspective how many classrooms how many meeting spaces if there's an auditorium the acreage of each site so as we we look at number of students and we look at our our goal of having these strong base programs so that for example every elementary school would have um a parent room it would have a special ed room it would have each of these kind of specialized rooms um do you have that um handy was that something we can get um before thanksgiving um yes i could work towards that so the capacity that we have in front of us identified as walking each classroom to identify how many classrooms could be utilized for space and then we subtracted four classrooms um one for a parent resource room one for a preschool what was it three classrooms i'm sorry there was more at the face i think we did okay i thought doctor rolls just in general i'm sorry i believe she's referring to the high school correct i'm referring to all schools all sites so here this is just number of c right um to make it more tangible right so school campus a has 20 classrooms uh a space you know or it has 25 classroom and in our reorganization 20 of those would be general classroom spaces the 21st would be the parent room the 22nd would be the special education room the 23rd would be the library something like that the 24th would be the vapa room or it's the science lab just so it becomes more real so when we say we're talking about every um elementary school having these rich programs where are we going to house these programs so yes then then to latasha's point uh right now the way the capacity was was built was uh counting every room that can house students and then subtracting four rooms to be used for other other things so we have for instance uh the innovation lab we have a parent center we have a library um we didn't quite specifically you know pinpoint but we said okay we let's do additional four and i believe at the high schools that could be wrong with tasha i think we said six yes at a minimum yeah but i mean we can put that on paper and i i'm pushing a little bit because i think we've talked about it generally and we agree that we need these auxiliary spaces and when we write it down it's a it's a commitment to say yes we have these are for regular classroom use and these are our auxiliary uses and we're built and we're going to then ensure that each campus has the same type of auxiliary spaces because we think that's important yes 100 so yeah every every capacity that we have put so far subtracts four rooms at the elementary level and six at the heights below so when we look at at adults and 489 capacity that means 489 can fit into classrooms but we still have four empty classrooms that we can use and repurpose for something else will you also include the multi-purpose space so if there are indoor cafeteria spaces library spaces i mean i'm thinking of rainy day spaces that are not in the classroom i don't know if all of our campuses have that type of large multi-purpose space do they every single campus has a multi-purpose cafetorium so every every campus does have have one of those um in terms of the other specs i'm not 100 sure again we can we can we can put that on paper for you and i'm also interested in the acreage of the site and just to confirm is this for every school site that we currently have open or are we looking for those that we are planning to remain open so i can understand every site and i think it's whether or not we're going to use it i think we need to have we need to know the capacity the size and the types of buildings on that fight just to go back real quick to a question that was asked in regards to our measure k fund dollars um uh mr ma i'm going to ask a question that kind of goes back to your to what was on your predecessor's desk um but maybe we can try to understand what what the what might have been discussed back then so in addition to the measure of k dollars there was also i want to say 19 million in state refunded dollars or reimbursement dollars when you say that there's 40 million left in measure k well one do you know what i'm referring to and and two when you say there's 40 million does that include that number or or does that exclude that number that includes that number and yes though what we have done is we use bond projects to submit for other state funding and as those funds come in they are allocated to what is available for uh bond projects going forward so we have a total remaining of all funding sources that could be utilized for bond projects approximately 40 million dollars thank you you're welcome [Music] so i would like to at this time ask my colleagues um what do you guys think about gladstone high school being the middle school or gladstone high school being the high school or vice versa asusa high being the middle school or asuza high being the heist remember remember go ahead i saw your shaker all right i get to go first um from a numbers perspective it seems to make it makes sense to me to have azusa high school site remain the high school site and transition to gladstone high school site to be the middle the unified middle school site as i heard we say that if we combined all of our 912 students to gladstone we'd necessarily have to add a couple of portables you know that's exactly what i was going to say thank you and and yeah and we have a lot of work to do at azusa high school anyway i'd rather have that be for actual upgrades rather than classroom additional classrooms or remember yeah i would i would agree with the fact that the the numbers that we've been presented with seem to suggest that azusa high school makes sense to be the centralized high school classroom high school as a centralized middle school um but i i similar to board member rodriguez pena it's a question i i i do wonder what are some of those other additional costs um that that go into ensuring that the site is is set up um to best house students um so it would make sense to move forward under the under that assumption in my book but but i i would love to collect some of that information prior to you know full-fledged i remember chris gonzalez so i i would agree um and additionally i would just add i think um it would make sense to think about if we are since we are closing foothill middle school how do we utilize that potentially as an annex for azusa high i mean i so when i go to work in long beach every day there's a school an elementary school where the city actually blocks off the street so that kids from an elementary school can go can walk across that street so it's actually closed during the day so so kids can walk across straight to go to their to go to their field so um as an example so think about since we would have a full empty site now right next to the high school how do we then utilize that to think about how do we um make sure there's additional space for zeus so high as as opposed to thinking about now we have to put in additional portables so and and and i'm just putting that as a as a suggestion not saying like that needs to happen but short answers i agree yeah i think that's the beauty of azusa high and foothill being so close to each other because i do know also lincoln high school in the canal they you have a school attached not attached but like across the street where we can utilize um a foothill as part of azusa high i know we talked about also the overcrowding you spoke about last time um you know maybe have some classes there and um yeah and and since i number wise i think that one of the best choices and would foothill middle school provide overflow space if we're doing construction we're talking about major upgrades that we you can't limit those only to summer and winter break and i mean they even have pluto even has two parking lots that i didn't even know but they do and yeah and all the teachers are mm-hmm yeah i i think that um you know look looking at um the majority has spoken and um and we are looking forward to having gladstone be the middle school sixth through eighth is what i'm hearing and this is a high becoming the ninth through twelve high school and one of the things that um i i would agree if we're gonna you know asusa high has has not been renovated for a very very those classroom right i mean you walk into i mean we can we can talk about elementaries as well like paramount beautiful on the outside ah inside it's just not open these are things that we're gonna have to take in account as as we're you know moving forward with this and i would agree but hill would have the you know carry the overflow as we're renovating and upgrading asus high now that we are gonna we are gonna make this that one high school um so commentary a board member i i would like to ask as a request to staff if we were to move forward with that with azusa high school as a centralized high school gladstone high school has a centralized middle school what then is needed at each campus and and based on based on what has already been assessed as those campuses have have been walked now knowing if if we were to to assume that that would be the case what are those additional changes and what are the costs associated with those those facilities upgrades on each of those campuses um that that would be is is what is what is the best way to get that from staff we can we can work on on on something uh to assess what facilities wise what might be needed based on this current recommendation so we'll run with the idea azuza high school will be the one high school grassland high school would be the one middle school and then based on that we can do some preliminary audits to say okay based on this here's some things we might want to consider in terms of facilities and maybe there's a considered list and then there's like have to list and what's a what would you say is an appropriate timeline for that turnaround time i'm gonna let natasha weigh in on that one um depending on how um detail we want to be um if we're just saying high level painting asphalt upgrading restrooms vice versa i can get that quickly but if we're literally saying walk the campus and assess it from top to bottom i would need to work with our architects to do a full evaluation and yes i would like to see that yeah if we went that route of the more robust kind of assessment do you have a sense of a general timeline of what that would take i would need to reach out to them first and then i can put that in my board update if i can get a response before on thursday but i can start with brian and we can walk the campus and just assess what we see i mean we could write that update and i think we could do that within a couple of weeks so maybe before thanksgiving seems feasible that'll be our goal based on our our assessment yes sir can i just have a clarification a question is this also including rebranding are we keeping this is a high school the same and i'm just looking for the aesthetics of our campus that's a that's a conversation we need to have right now okay yes board member career your hands fill up with well just just to share my two cents on that yeah i think yeah since you're already yeah brent branding and whatnot yeah i think that's a conversation that we need to have um i'm i'm really interested again to board member regis paying this point what are those things like the parking lot at gladstone street that we that we were not aware of what are those things that would be helpful for us to know that by moving forward in in this direction the additionally associated costs uh that we maybe don't know now so that that's why it would be worthwhile to wait a couple weeks if that was the case to get to get a more robust uh assessment to have a better sense of those additional costs can we have the conversation about rebranding because that that's something we we don't need to wait for a facility yes i'd like to have the conversation about branding of the high school we did have figures on that at one time correct we yes ma'am right or president are you talking about the costs involved or are you talking about whether we would or would not no no not the cost just the conversation on on rebranding um since since we now have decided that right we're keeping a souza high what will the campus at isuza high at 9 through 12 and the gladstone high campus eight sorry six through um i think it would be in you know a really good uh time right now for us to talk about right are we gonna keep the name asus high at the high school are we gonna keep blackstone at the middle school or should we rebrand and make it a whole new name whole new mascot for the middle school and the high school and i think i would like to add the um have the community and even the students you know um be able to select or pick names and include them and also if there is going to be a name change that we should include the community and include students uh you know their input remember both i'm barely agnostic whether or not to keep the names or go to a new name um i'm more interested in what's going to happen on the campuses rather than what we call it and i don't i'm not meaning to sound crass but i'm i'd like to focus our money and our energy on the program my own personal experience i went to one high school for two years and then they built a new high school and they said okay you live in this side of town you stay with your old high school you live on this side of town you go to the new high school so as a junior i went to our new high school and i didn't it didn't have a big impact on me now yes i got to go to new campus but my old campus wasn't old it was you know we went from a 2000 um high school 2000 uh student high school to each high school was then roughly a thousand students and as a part of the junior class we were seniors for two years but was the new school a new name yes because it was a second high school built in my city yeah yes that was the second high school so that's that's some of the only context i have for changing mascots and changing my affiliation during my high school experience it wasn't a major impact for me really um i lost the program but i gained a program right so the sport i played was no longer offered at my high school but we had an another academic program that i participated in at my new high school so um just you know experience of one it didn't have a large impact on me as an individual board member chris gonzalez so i just i'll just put on the table i'm not in favor of changing names of either school i think it just makes sense to keep it i think um aside from just the fiscal responsibility of you know the cost it would it would cost to change the names one of the things to consider is the impact of changing a name on 50 50 plus years of alumni at the schools and the connection that they have to the school if we do create change the name and now suddenly they may not may or may not feel connected to that school so i i'll just put on the table that i'm i i would i would prefer to just keep the names as is and i'll i'll just i'll just put on the table for just just to kind of for people to stew on um yolanda rodriguez pena middle school um but we'll i'll just put it on the table right on come back i love those kids yeah there you go thanks adrian you know one of the things that i hear what the two board members are saying but one of the things that i want to share with the public right now is that my whole childhood during this whole reconfiguration this is emotional for me i do have some emotional attachment but i'm trying to be logical i'm trying to do what is right for this district this is not an easy task and that you know people that you know what you guys you do one high school two high schools you know please watch the videos i cannot share i'm thinking right now right because i wanted to hear from my colleagues i wanted to see the data right i think i think that this question right because we and i'm sharing this right i've been here for a long time i went to the gladstone my my brothers and sisters went to asusa high and i and i and i hear you you know um foreign history right but but i think i i would like to also ask the community what do they think i would like to ask the students not just eight students that have come to a superintendent roundtable or just the parent i would like to ask the community this is a big transition right so we have the rivals gladstone we have a souza right there's some people that would say i would never bring my kids to a souza high school or we have the other ones that i would never right but at the same time what it comes down to is we're going into one middle school we're going into one high school that this is the reality of this and as we're moving forward yes cost wise right it would be and it would be great to keep asusa high and gladstone names but i would like to know what our community thinks and i also feel though in in fairness to the two high schools you know i mean reorganization this is big yes but in fairness i feel that um we can also start fresh you know i mean i make that backlash by that too but you know we need to start fresh we want to start new schools new names new locations it's going to be this is going to include the whole community of azusa so and we're going to start first we should start fresh that's how i feel board member career so one let me i'll push back on on uh both board member rodriguez pena and president just with this thought if as we look at the resources that we have i think we have to ask ourselves the the cost as we assess the cost associated with rebranding and we look at something like uh president obama we talk about a swimming pool if we were if we're looking at we can't have it all like we're gonna have a swimming pool or are we gonna rebrand and maybe that's not a good example because of the cost of the swimming pool but but in essence to to to rebrand it comes at a cost of other things and so i think we just have to ask ourselves um do would we would we forego upgrades and improvements in other areas for the sole purpose of rebranding and that's a that would be difficult for me to fully get behind depending upon what those numbers were you know i i understand what you're saying but i think we have a community to answer to and i i neither did say that that i wanted a rebranding or that i didn't want a rebranding what i'm saying is i think it's important that we get that we ask our community that we ask our parents our our our students because we are going to display some students i think it is important that we include them in this moving forward this is how would that be done mr thing well we did do a survey and again in all fairness one of the questions was not could we rebrand it but rebranding did come up in the survey analysis through the open ended and so we do have data that was organized and synthesized for us and if we just do a quick look at that um i think most of most of what you will see is not in favor of rebranding now again this was not a question about rebranding right this was and most of if you if you see it um most of it is centered around cost like why would we spend this money uh and then there are some um i think to some about uh if we rename then that's the the whole thing about the alumni and tradition um there's some of that as well mr well do you have the your memo on the rebranding cost i can pull that up right now i have it up um heard on the screen uh yes me create that one over um a little bigger yes ma'am now um if i'm not mistaken this was for the middle school and i think this is the high school here correct starting right there 1.8 million well no it's not 1.8 for rebranding that's correct that's everything included yeah so just for for rebranding 110 for the turf overlay right so it's not the whole the whole field but we do need to redo the turf overlay and then possible athletic equipment and or uh you know uniforms uh banned and all that um again these are just um projections but at one high school or were you talking about um this is one high school in them okay so then the middle school would have to double the same correct right right yeah but to be clear this this table new branding is the logos on the sides of buildings the marquee sort of the the the sign right the gym floor it's the taking up the parquet and having a new logo on the hardwood floor right because we and we just put in new floors is that correct no the correction the gym floor is including the logo and a new gym floor both gym floors need to be modernized would it be modernized at gladstone high school in it was it bleachers it was bleachers both high schools not the floors okay so so just so to be clear you're talking removing lockers and kitchen those are the only two it's around it's about 1.2 million per high school yesterday okay 2.4 for two sites potentially so i'll just add again um now that we're actually looking at some of those numbers i it makes me uncomfortable to look at spending 2.4 million dollars for the purposes of rebranding because that you know in order to do that we are forgoing substantive upgrades to facilities on on across the across the district yeah now that i see the numbers yeah i i do i don't think that financially that we should um spend that on on the two of high schools then we could use it in other um programs or repair because i know i do know like i said we're going to have unforeseen things that need to be done um just like we did the last time we should use that money on on that and just for clarity um i i would i would say that it's 1.8 uh the 2.4 is we're adding the gym floors and the gym floors um we are proposing whether they're with the lean logo or with the old logo that's probably something that we should look at redoing because they need to be redone so if we just take the new branding the 235 the the overlay uh which is a 110 so call it uh 350 plus the 500 850 times two so 1.6 1.7 i'm sorry i would also like to throw in the locker room if you've walked into gladstone's locker room where those are ancient like about a thousand persons we would still need you know and then as we're as we're looking forward to um we would like i mean a souza hype would need some lights for friday night lights as well i mean it's we can if we're going to stay with you know if we're not going to go rebranding and you've already said the data speaks for itself there's other possibilities that you know we we can upgrade our our high school and make it a state of the art school competing with our surrounding district but even at glaston high school though you will still have to change high school right the word high school the market and some of the meanings but wherever there's just a local g we can keep that but anywhere that has the word high school printed yes that would have been would it be changed to middle school if that was the desire of the board yes so it seems like the majority um would like to go ahead and not go with the rebranding yes right right yes okay and that's what i'm hearing and so superintendent uh cabinet that's what the board has decided is to keep the names of asusa high school and gladstone middle school it would be change the buck middle school so the as we're looking for um as we're looking into the mascots ford would you like to go ahead and continue with the same mascot since the i think it makes sense to keep the statement right they they have their the gladiators on there and the aztecs on that is a highway and i i see the majority so that would be the same as we're moving forward with this here um and we're making this as a high the high school and gladstone high school into the middle school and keeping the name and keeping the mask up one of the things that i would like to go ahead and um would like um as we're looking into the programs right some of these programs such as and i'm just throwing this out there i i don't know if this like the baseball team right at azusa high or gladstone uh the football team band poor band they they're their outfits are like they're old i mean that's something that we also need to invest in as you know they just got them oh god was it gladstone azusa has a couple of years ago has new uniforms and i'm not sure about gloves but we're going to have a middle school band so that's something also too you know looking at those programs being able to invest in with this reconfiguration being able to invest in these programs that they have adequate equipment that they have added you know uniform our students deserve this any more comments on the middle school and high school remember both i'm looking at our next couple of meetings mr mall how quickly can you pull together a five-year projected budget based on just the changes we've talked about so consolidated middle school consolidated one one comprehensive high school um and add in line adding in light items for some of these specialized programs that we have on the cost of considerations adding in transportation um what does that timeline look like to look at a five-year projected budget i think that's that's the next piece okay you know we're getting consensus around big parts of programs and some of the site where does that land uh i'm just making sure i understand so we're saying for me to identify all the plans and costs that we will need and then you want me to divide that over the next five years to obtain it or am i just what is what is the five year projected budget the district's operating budget assuming all of these changes happened july 1st okay i think i'm not following i'm sorry if you could say it a different way so um when you present us the budget we look at our three-year budget so we have the current year year is year one year two is the next year year three is the following year when you do the the the first interim and the second interval right so i'm asking for that kind of presentation with a five instead of three year a five year i mean we're we're looking at we're entering into this conversation about school organization one major consideration is fiscal responsibility so as we make these changes to sites and staffing and programs we have to be grounded in what's our budget going to look like in five years are we going to be able to sustain these programs that we're talking about but based on our current funding i can give you a five-year budget we have a actually a six-year nyp already drafted so that would you like me to show but that would not account for any planned expenditures because right now we would plan to use that as a bond funding let me try to say it a different way uh so we have a six year nyp that's based on our current situation right now with 17 schools right but now we know that there's going to be only one high school and one middle school how does that affect the sixth year nyp because now we don't have two high schools and three middle schools correct yes and you know we've looked at some big line items like whether it's 2.5 or 2.8 for transportation i mean we haven't talked about transportation in detail but that's a number that should be incorporated into this to see what it looks like if that's that the highest most conservative projection for transportation and then adding in some of these other costs for example for continuing with dual immersion for implementing the ib at an elementary and at the middle school these costs are already identified but layering them into the projection so it will be helpful and this is just me speaking um so we're not overstating to truly identify what schools will be closing so i can also count that as a savings otherwise i would just be saying okay these are the costs that we need right now for these two schools but everything else will remain whole and i don't think that's what our plan is i don't want to overstate and give inflated numbers but if i knew exactly how many schools would be remaining even if we just say there will be x number elementary we know there's one middle there's one high school then we can look at staff and i would have to work in collaboration with jorge to say okay what will be the savings of staffing will be the savings on programs how much would we have to invest in each program that we're identifying so i can get that but i don't have enough information at this time to produce that i think it's in our best interest then as a board to have that conversation right now i mean we're asking you know we're this is what we have two more meetings and that's it so i think it's in our best interest to talk about these so one of the things that um that we're looking into it is the that we decided is not to have any date at least we know that um one of the things one of the um we have uh we have two elementaries um here which is the second uh because i only see one element here we have two which is ellington and lee and just as again this context the reason there's all incidentally there this came from the school reorganization team that's the only reason right that's that's what i was um looking at this right so you guys need to give me a minute i would i foreign that this is what came forward um you know from the from the reorganization team but again every person who i've spoken to was a part of the reorganization team though they were complicit in the final result i've heard no one uh expressed that they were you know extremely excited about the about the model entirely with that being said um i really think it's incumbent on us as a as a board to to do what we can to ensure that we're not kicking this can down the road so that five years later 10 years later we're needing to have this conversation again when we have the data that already communicates what's what's coming down um you know the pike here with with that being said with as we currently have uh i like two schools that are on the list it puts us at a at a i guess i don't have the final numbers because we have to make make some adjustments but it puts us in the low 70s um if i'm not mistaken the low 70s in regards to capacity and that will just continue to decrease as time goes goes on i think that there that we need to seriously consider at least at least one additional elementary school that we would consolidate um as well um so that we're not we're not needing to revisit this or put it on to the next iteration of the board to revisit this in x number of years [Music] i'd like to revisit my my previous request about the assets at each site but looking at the number of classrooms the auxiliary spaces and also the acreage so when i look at a district map i'm looking at schools in the north the south the east the west looking at if we are consolidating to something like a seven to to reach 70 75 80 capacity how do we ensure that we have room to grow in 20 years when enrollment comes back and that's why i wanted to ask about acreage right what would be our capacity to build up or to add portables or to build out on some of the larger site and that's something that i like to have a better understanding of before looking at just seat capacity per campus and maybe mr ortega or anyone here if you have a sense of which are the larger campuses so not just from a seat perspective but which are the the camp elementary campuses that have more land are there campuses that are landlocked or we could not expand are the campuses where we could expand board member vote you're also talking about fields correct where we can put portables and so forth right okay i mean just as a quick reaction i think um we are very blessed that our schools uh are large are on large properties i'm trying to think of the top of my head right now um i mean every school that i think of i mean we have i mean they are they're in terms of land um we are very fortunate that we do have uh big uh parcels of land again i'm trying to think of i'm trying to run through the elementary schools right now and every elementary school that i can think of has ginormous amounts of land and they do i can testify to that i've been to every school site and do their outside activities and we have plenty i mean if a student goes and plays you might lose them that they're so far at the other end i mean seriously i mean all the schools that they're like they're they're huge so that's one lens and i'd still like to see the the numbers all the land and they're all like and the second lens is what's the status of modernization at our elementary school are there some schools that have been more modernized are there schools that have had zero modernization so as we choose sites to remain open and invest in or sites that we've recently installed or upgraded what does that look like so one of the questions was asked if we did modernization at the elementary school i know that for a fact we did magnolia there was some at odds um and so the there's just um foothill had a full-on makeover full a brand new uh pe locker room from strat um so there's a lot of i know that there's um there's documentation where everything you could what which i've seen it before um where there is duck uh daddy's uh what has been done at every school what is what you know what is the potential um uh modernization they're waiting for and so and that is true and then for most of our elementaries um their modernization included underground utilities um hvac so not so much of the aesthetic um some could have been roofing um but with that i would i mean i will still provide the report but all of our facilities need to be upgraded all of our facilities need to be modernized so no matter what school we select it would be at the point that they all would have to be touched at this time one of the things that i i wanted to bring up was um you know one of the projections that has led us to where we are now right is the birth rate so people are not having six to ten kids like them right or even four kids nowadays you're not having four kids i have four kids we have four kids right but we're the exception as we look forward to i i think it's um you know as we look forward to when we look at this production right one of the things that i heard you say board member beau correct me if i'm wrong is that you would like to keep not go to three elementaries because the possibility of um you know uh birth or or having the extra room for additional for it for something that we may need right growth bro i'd like to consider you know what is our target if if board member agree if 70 is for 70 capacity you feel is too low what is the right number and how many schools you know if we close one more elementary school would that get 75 for capacity i mean what does that look like incrementally and and what is the cost savings we're trying to achieve i remember one of my first board meetings we looked at a projection and i think it was at the time looking out for years we were going to go over a 13 million dollar cliff so is that what we're that's what i'm trying to get to so if by making these changes are we also ensuring that we're realizing the cost savings to do it um yes the quick answer is yes um so this will take a collaboration on on all parts um we would need to ensure that based on the school that we're closing how we eliminate that um we're being strategic about the staff that we are keeping is based to fill need or future programs so that will take um that's a comprehensive plan but that is ultimately our goal so one of the questions was that what does the projection look like if we were to go ahead and close three elementaries right instead of two right here we're looking at two and if we can identify which tools then i can upgrade the capacity what's been right which one 73.71 capacity for model three yes one tka model three one tka do we have a sense from other districts that have consolidated schools what what capacity they landed on i on a low end the percentage has always been 75 percent um but when you start at 75 percent in your decline enrollment district you're quickly going to drop beyond that so the rule of thumb will be typically to try to get your school size to have a capacity of 85 percentage so that way you can project out what programs you're going to implement to attract students versus that decline coming right back to you and you're being below 75 and the projection um we don't have it in front of us but the projection in in what is it four years our enrollment here in our district was gonna be under was it four thousand i would have to get that i don't believe it's that low not four thousand i'm gonna share my screen if if it's helpful uh this is from an um a prior worksheet and so if we wanted to again uh punch in numbers this in a live manner uh would change your capacity right now this is the way it looks like uh from the school reorganization team so you see ellington and lee there at the at the bottom but again in a live manner we could change these changes around and i think these are even older older numbers this is this is now that i'm looking at this this was by when we started so if i was to update them um on our 10-year demographic um for president in four years our projected enrollment is six six one nine six six one nine yes ma'am okay thank you that's looking at twenty three twenty four i guess so 24 25 we're looking at six four two one maybe this is not working that's an old one i try sorry mr ortega would you be able to help us prepare that these worksheet with the different scenarios with the current data and looking at how we can get to 85 capacity yes remember career yeah that similar to that that was going to be my question if what if 85 capacity was our target then then what would that mean by way of school close consolidations or or you know we have two that are on the list is that three three schools at four schools um that were we're consolidating the others to get us at 85.

okay as one voice right and back to my question was you know what does that look like right would two years be you know sufficient um it's one of these things that i i think it's it's important that um you know for example i had a couple parents call me today and say hey so when you guys decided to make the one height you know one middle school yes my daughter's in fourth grade so in two years first you're gonna go that that's that's an honest question parents want to know so i think it's important that we are able to to have that timeline ready for our parents to know where their kids are you know how are we going to transition are we going to make this transition um are we going to when do we the elementaries are i think are a little bit easier right but with the high school and the middle school that's going to take some planning are we going to use foothill middle school as a you know as a layover are we going to use another elementary as a layover for the seventh and eighth as we're doing this transition those are you know questions that the community has for president can we ask staff as they look at the capacity numbers to also outline an implementation plan and for us to do for them to do the deep thinking around okay when we move this it has impact here what that looks like you know over eight what would happen for example what changes would be in effect july 1 2022 and what changes would be in effect july 1 2023 as we stand what does that look like right i'd like to be able to digest and react with that proposal absolutely i would agree and staffing too what does that look like for our staff because that also will impact our employees well it looks like we had a lot to converse about we had real talk and i appreciate my colleagues here tonight um whether on zoom or here in person about being able to have this conversation it's important and it should be a priority at this point and i thank you guys for watching all of you guys that are watching listening as we are processing as as you guys know we don't talk about these things until we come to the dias so i don't know what my colleagues are thinking and therefore it's literally a raw conversation and i appreciate my colleagues for this time that we have allowed ourselves to have a special meaning and i look forward to continuing um our this conversation with the information that we have requested and have provided that you guys will provide for us i i just want to um just want to um just throw it out there that board colleagues if if we feel that we still need more information i i i think it's important that we do take our time the process and like you said before we wrote digest because this it's going to have a domino effect and one of the things to consider is how is this going to affect this how is that going to affect that and if we have a conversation here with cabinet ford all together right i it it doesn't create that unexpected oh well we're going to you know do a 1.2 million dollar dollar uh parking lot here at gladstone uh former gladstone um you know um what is it field right at the elementary right so these these are good conversations that we're having and i and i thank you cabinet for writing all your notes down as we're processing and requesting and asking all these questions all at once because i know that we're asking a lot of questions and for a lot of things so thank you for that and you know for being on this journey with us because this is a journey and for you guys too at home for all of you guys listening this is our journey we're in this together so before uh moving on to our next item does anyone have anything else they would like to ask for cabinet yeah i would just like to ask cabinet is are there are there any additional clarifying questions that you that you might have um or or do do you feel uh fully prepared and informed enough to take the next steps because because you all got a lot of homework from this meeting i think i think we have enough clarity but i also would never [Music] stop myself for ourselves from seeking clarity if we get to a point where the chicken scratches look like wait was this this or this and then just reaching out and say hey just for clarity um you know this is what we were talking about i think that's um we we definitely can do that if we get to a point uh where we feel stuck or or not clear well you have our number superintendent ortega and your addresses oh yeah you know where we live too thank you everyone i want to thank the reorganization committee that really got this all started um that really helped us out and also the cabinet for working so hard and getting the figures um for us and i know a lot of work but and we really appreciate because it's a very hard decision i think we really need to ask these questions and have the information in order for us also to make the right decision for this community one more thing i would like to just uh thank all my colleagues today for their questions i i think um we're as we work together in a collaborative way towards this i think we will reach much better results and so i thank you for that seeing that there's no more questions or comments i will go ahead and move on to our next item actually our last item of the night which is item 5.1 our german can i please get a motion to adjourn i move to adjourn go ahead yolanda i make a motion to adjourn 5.1 and i second i have a first by board member rodriguez pena i have a second by board member bo and are we all logged in oh and let's go ahead and do our hand vote board member grier yes board member cruz gonzalez yes board member rodriguez pena board member beau yes and myself yes 5-0 we are done have a great night we'll see you guys at our next board meet

this is the energy generation side and um you know i think we we need to do a bunch of these things so i i guess i wouldn't support that i also have a comment about the resolve thing that started this i can come back around or i can do that now go ahead so um i think um i'm in favor of of us looking at the options that we have before us because i don't see of the 41 utilities municipal utilities that are out there and the models that we have that any of them meet the the goals that we're trying to achieve um and if you look at the history of them most of them were were done because there wasn't service available to them or it was an economic consideration but in large part um you know the decision was was financial we're we're looking at an emissions based decision tree here um trying to figure out how we can um you know zero out our emissions at the same time maintains levels of prosperity and all the other things that we're doing so to narrow this down to when we're going to look at two options i think or hurts us i think we need to look at how the options fit together so i'll just use myself as an example i have solar panels on my house but i don't generate sufficient energy because of my poorest foresight to be able to meet 100 of my electrical needs so i meet the rest of my green needs by buying power through my green power so between the combination of my green power and my solar systems i get 100 um i think we're going to need to to understand all of these options how they fit together at some point we may want to you know we got a 20 megawatt uh solar system up the street we're putting in boulder colorado showed us one thing that as you start moving down this track you get more leverage and perhaps we could induce dte to offer that to us through their migraine power at a reasonable and competitive discount that would meet our needs at some point or buy it outright or whatever but to say we don't need to look at anything but you know these two options traditional municipalization and scu and that's it i think we're we're cutting off our notices spider face um there's movement on on uh you know community choice aggregation there's there's movement on that last week there's movement on you know how we would do if we would need power purchase agreements or virtual power agreements if dte throws up a bunch of barriers virtual power is an issue we're going to have to understand this and it's part of the of the cost so to to me i think saying we're saying here you know we need to look at a20 energy related emission reduction and clean energy goals that should be driving this and these are the options that we have in front of us traditional municipal seu but all these other things are out there as well my green power itself we need to be able to unleash the innovation side of this program and let us come up with the optimum mix of these things so i'm not in favor of saying oh we're not going to look at these other things because it'll slow it down i you know i'm with chuck i think we need to be thorough and if something if next week something happens on community choice segregation that changes this thing a bit i want to have the i would be really mad if we say well we're not going to look at that we're going to go as fast as we can on this other model because we've agreed to that and we limited ourselves i'm not for limited in fact i'd be open to saying you know the combination of these and other options that impact us in the future i would expect that that missy and her team would look at all options and leave no stone unturned so i you know i appreciate the the drive to you know make this as simple as possible and get it done so we can you know hit the deadline which for for the election november but that's not my limitation my limitation is a two zero that's what i think should be driving us thank you um i think council member dina was next and then edie or right after thank you chair mursky um i'm gonna follow that up by by agreeing um almost entirely with with commissioner cleavy and in part with commissioner huckamaldo i also wouldn't support separating this out um i i as i read and and i welcome kind of other commissioner's thoughts because it seems that others maybe are interpreting this differently but as i read that second resolved clause i took it as as exactly what commissioner cleavy was suggesting which was that you know this is a complicated issue and there are likely going to be multiple solutions that we need to undertake in order to achieve our a20 goals it's not just going to be one that solves all of our problems and and so what i'm looking for in in particular as i look at kind of the second half of that first result clause what what our goals are in undertaking this feasibility study with an emphasis on the cost to power the utility with 100 renewable energy um the assessment of the quality of those assets and to repair and replace um all of those things um what we may come back with is a recommendation that there is a combination of these things that gets us there and and i think that's what this that final phrase there in the second result resolved clause emphasizes for me is we are truly interested in getting an answer on what is the best solution for ann arbor to get to 100 renewable and decarbonization by 2030.

yeah thanks um yes and sorry chuck i agree i think that they should remain in the same um in the same resolution and i also think that like you know i think your concerns are valid about like not wanting anything to hold up any one other thing but i i that's also why i appreciate like part of the resolution around the seo is is saying specifically you know to urge um city council to you know start looking into these other components that they can right now so i think we can also consider that what we're asking for in one resolution also might come out in different places when city council like takes it from us as well um and i think erica made those points as well but um i think you know having having similar issues talked about for us in one place is helpful um i appreciate all all of what all of you said a lot of you said about um you know wanting to make sure we have a thorough analysis that looks at all of our different options and like i said at the beginning too i think a lot of these different things are very likely components of each other and i think looking at different pathways is important i just wonder if what is posed in this resolution gets away from what like a feasibility study is and what it's needed for for a municipal electric utility and gets more towards like a desirability analysis you know like the goals of a municipal feasibility study are to look at these like very specific things some of which are laid out in the resolve class prior um you know being able to to look at the legal um analysis looking at the cost of acquiring the wires like you know if we're able to do that down the line um and it's not necessarily coming into like choosing that as the option still so i i feel like that's where my concerns still lie in that second resolve clause is that it moves away from a feasibility study in that sense and that i think we do need to figure out how these different pieces are components of a potential you know traditional utility of the future if you will right like mark says there's not one like even what we're proposing here um but how it moves away from like the technical needs of a feasibility study for a municipal utility um and in if looking at this multiple pathways approach and looking at these higher analysis of you know michigan green power community choice aggregation is like something that we don't want to be saying is a part of this feasibility study if that makes sense and so i wonder how the wording you know even could be changed to like rethink that if not removed entirely thanks um i have a number of others and i'd like to maybe jump in after um edie so noah mark edie chuck me okay so initially what we were tasked with here was just whether or not we want to recommend to city council to do a feasibility study i think we're without polling everybody i think we're kind of on the same page that we want to do that it's just i don't think we need to lay out exactly what the feasibility study is going to look like it sounds like the sort of consensus is that we want to not just have it you know originally we're talking about municipal utility but now we want to expand it and say we don't at the very i don't think we i guess what i'm trying to say is we don't need to over complicate this too much in order to get it to city council at this stage maybe later on um when the rfp goes out or whatever you know the request to get the study especially city staff would be more directly involved in tailoring exactly what we want at that point but maybe at this stage all we really need to say is that we want a feasibility study and we want to generally consider the various options that we have and then we can kind of indicate you know the ones that we think might be good to look at and maybe whoever does the feasibility study can also have their you know throw in their possibilities and in the end i think what we want though is maybe not one thing this is what you should do but here are a couple different options and here's the pros and cons of each of them and but like i said i don't think we need to get too hung up right now because this is just saying city council we want this study to be done thanks noah mark so i think that's exactly what the second clause does first of all it is part of the feasibility say if you look at the results it says it says we want ann arbor to authorize and fund to study to determine feasibility of establishing municipal electric utility including sms gtes reverend da da da and the second one says you know those the study recommends that this study that we just talked about in resolution one also look at the other pathways and other options that could impact this so i it's hard for me to i i would never vote for a feasibility study that said we're not going to look at other pathways and options that could impact the cost of this project um we're not saying go out and do a my green power feasibility study and spend 150 000 studying my green power i i no one says that it is these are the these are the things that are happening and they'll be other things that will come up while we're doing this and we should factor them into the feasibility study that we do that talks about that and ann arbor recommends that ann arbor city council authorize and fund a study you want to inject the word feasibility study in front of study okay but it says study to determine the feasibility of establishing these things and it says look at these other things that should be part of the feasibility study i don't i don't see how this is i don't get i i don't understand the concern here um it doesn't make sense to me to say let's do a feasibility study but don't don't study the feasibility of these things in writing in a resolution we're saying don't do it i'm seems crazy to me i'm missing something i'm you know maybe somebody could elucidate me better i don't get it uh chuck and erica and then i'll chime in mark i think we're missing what are we what are we recommending um you know a feasibility study this could be a billion dollar feasibility study what are we asking them to look at specifically all the technical this could be an endless barrage of activity and i think we really need to be more crisp about what this feasibility is expected to deliver to us it will eventually lead to a scope document that is written for an rfp i suspect for consultants to bid on who will then will select from right and i'd like to have some visibility in this as it was pointed out if we're an advisory committee to or commissioned to the city council hopefully they trust us a little bit to have a neutral voice in how this shapes up and moves forward i think that's pretty critical i agree with you i agree with you i would why don't can you give us language in the first resolve that would say a you know a stage one scope feasibility study or let's let's put a label on this that has you know that's that's recognizable by all parties of what it is we're talking about we can use a stage gate approach which is pretty common in industry to do this it's a stage one activity we can be very precise about it i think we also need to be realistic about what kind of schedule are we requesting here you know i think the city council is looking for us to to recommend a study but you know how this is not a three year event we need this to be done pretty quickly how does this get done and we should recommend in this resolution somehow what the end date should be and how do we get there what's the pathway to get this done there's nothing on schedule in here and everything i do in my life is schedule dictated thanks um i did just kind of want to go back to the resolution that council passed in terms of what was asked for out of um energy commission and i don't read fully every resolved clause but from the ones that are pertinent pertinent is that you know we're asking whether or not the commission believes city council should undertake a visibility to understand options related to creating a municipal utility including traditional and non-traditional models so that's kind of that does lead to some of these other components that are earth within this resolution that the resolution explicitly discusses how the utility aligns with our with our goals the criteria that's in one of here and that um you know it's explicitly discusses how it's um it aligns with our values which is also in here so council has asked for the commission to weigh in kind of you know potentially on both traditional and non-traditional i guess a question to um missy if you don't mind i think council also will have a little bit of discussion around this and i anticipate this is what you would be um staff would be working on next in terms of um there are questions here around kind of scope and how that might balloon into cost and and schedule and so kind of how do you anticipate you know this um this is fairly broadly worded right now um you know making sure that when if the commission approves this and then council ultimately approves this um the staff has enough guidance to make sure that this isn't a monster study with no timeline yeah so the way that i can think about there's a lot sort of in there which is a great question one that these studies happen so we're not sort of writing something from scratch we have a lot of template language to be able to pull from from others who have done traditional municipal utility feasibility studies we're adding an options analysis but we're saying do a parallel like robust analysis of things and this resolution actually does a lot of things to us about the things we're going to ask for we're going to ask for them to evaluate it based on the energy principles and criteria we're going to ask for them to evaluate it based on timeline we're going to ask for them to evaluate it based on transformation and equity and sustainability as values we actually have a lot um inherent in this resolution that gives direction about what it is we're going to write in an rfp and send out tickets to get bids on but i don't feel a lot of ambiguity i think that the ambiguity i have is about what else is in the requests that we put out to the market and and i think that sort of centers are we doing an options analysis or are we really evaluating one thing and that's where i think i'm looking for direction from this body amber go ahead and then i'll i'll comment after you yeah um sorry i was switching between i have notes in two different places but um yeah i mean i think i think mark or sorry i mean chuck articulated like some of the concerns i have around like um like it does this become a billion dollar study right or like a study that takes three years is if if we're not defining the specificity of like what feasibility study means for the other options like so the the first resolve clause no i lost word oh it's in my word document okay the first resolve clause like very specifically um like articulates some of the things that are needed for a feasibility study of a traditional municipal utility but not necessarily all of those things make sense for the other options so it says like it also like it becomes more broad for what we're looking for for the other option so i think that's something that could be written refined more that like mitigates some of my concerns about like what is analyzing the feasibility of michigan green power mean right and i think that's where i still like don't understand or like what is analyzing the technical feasibility of like community choice aggregation mean and maybe to noah's point like those things don't need to be articulated in this specific resolution but it also means like how do we control then like this spiraling from something that we think might cost 120 000 and could take you know less than six months to something that could be much more and i think that's still where like i don't understand like you know where where that difference lies um or like the fact that you know missy said that we don't really need an scu feasibility analysis because we already have that from the technical experts so but we're asking for that in this study or in this resolution as it's written right now and so i see some like questions and dissonance in in those places um and i think just what missy what you were just saying also made me think like you know i think we want to evaluate these options against like the a20 goals against um you know the other things you were saying the timeline and things like that but one thing that i had originally written in is like we also want to um determine the feasibility of a municipal utility based on um you know it's its ability to plot a supply power relative to dte and also like thinking about the revenue that's coming in from the city so i think that's also something that could be re-added around like you know we're also still at the end of the day dte is still the current provider that we need that we need to be also basing off of these options i think too which michigan green power being a component of that but not the only component go ahead edie it's okay john you can go first oh that's all right um i guess one thing that um i'm hearing kind of from what ember's saying and and what others are saying you know is there's a lack of clarity around on the second clause you know is it a feasibility study or is it not for these additional components and so maybe there's a language modification we can make that really indicates that it's more like like you were saying number a desirability uh comparison or something that's specified that it's more like legal framework and technical capacity of these subsequent things and not a full feasibility study to kind of um reduce concerns around ballooning costs and timelines um maybe that's you know maybe a little bit of clarity there um because i don't i do agree it doesn't seem to say feasibility study so i don't think we should read that into it necessarily but maybe we could be more clear to to really um indicate that that's not a full feasibility analysis for those other options so if i may weigh in before you commissioner george hopefully it'll help uh bring us to some um closer resolution to this point um so i think maybe just going back in history we were requested by a2p2 to look at a feasibility study of municipalization through condemnation period and i think we're now from what i'm hearing at a different point and that different point is something that frankly i'm used to um having worked in industry and um when things like this come forward typically what is done is we're asking for a some experts who do this all the time to weigh in and provide us the relative value propositions of the options that they feel are the strongest and best options for us with input from from from us of course and to evaluate that proposition on a number of parameters based on the values and the criteria that you know that missy talked about that was passed by council last december um talking about carbon neutrality by 2030 i think something that chuck stated earlier is very important um there are other parameters like the reliability that's important like the cost that's important etc and to provide us a an analysis of the various options that they think are the best without us being in my view overly prescriptive because if we're overly prescriptive then the experts then are not in a position to be able to say this is what we recommended you know i mean they may still do that anyhow but if we're overly prescriptive they're less likely to do that and i think we we want them to give us what the value propositions are what the relative risks and um pros and cons are and the way we bound that is by putting a price tag on it which basically tells them how much resources that they can put into it and we also bound it by putting a time frame on it and that's as somebody else said earlier exactly what happens in business and industry is someone says we need an analysis along these lines you tell us what the best options are you tell us the relative uh value propositions are you tell us what the risks are you tell us you know the likelihood of success you know including for example you know if we do municipalization by condemnation i think we also want analysis of what's the likelihood of success how much money are we going to have to put into this upfront um in terms of education in terms of marketing in terms of trying to convince the residents of ann arbor to vote for condemnation i mean i think all these things are are a part of this value proposition and so my my sense is is that somewhere in the wording we want to talk about the relative um what a bunch of what are the different options that that the the the party that does the analysis lays out various options tells us what those very various value propositions are and they do it in a certain time frame within a certain budget and then we sort of leave it at that we don't tell them just to do one option like we were talking about at the very beginning but we asked them to tell us with all of their experience what's the best way forward commissioner george thank you mr chairman um i appreciate all the debate that has been had on this um i would like us to come to some sort of resolution to this conversation uh i think that we've uh highlighted that there is some uh disagreement over what the language is uh i think you know the question on this is whether we want to vote this through as it is as it stands tonight or are we gonna take another month and have the folks that have been shepherding this uh continue to work on some of this language to try and get and make everybody happy so you know i prefer we move to that conversation so that we can continue to move this process along i personally think that you know i'm very torn at the moment uh i i think that i i i would be i could vote for as it stands right now i could vote for it in a month um i you know i do uh hear some of the concerns that have been raised but um you know i think that we really need to make sure that we're staying on topic here about what is exactly in front of us and are we actually going to take action on this tonight or are we going to punt it for another month and have more language tweaks as a number of folks have suggested so i would encourage us to steer towards that conversation thanks for bringing that into focus um commissioner peck and then commissioner cleavy commissioner mccoy and i think we should all take commissioner george's uh advice into consideration so go ahead yeah so i will i'll agree with that and i also really liked what you had to say john but everyone here has had uh some very valuable comments so it's a thoughtful conversation um just for a reflection uh i compare this with what we did at u-verse 2 michigan for our carbon neutrality effort and we did put out our rfp asking for a consultant firm who does this for a living to weigh all the options and give us the pros and cons but also to do it in a way that was uh give-and-take and discussion with uh our team and missy was involved in this um so she could has a firsthand idea of how it can get a little frustrating at times but at the same time how it could really work and i do believe we have uh staff uh particularly missy but her other you know other staff and other members of this team even um who can interact if we write the rfp right uh and i don't think we should be writing the rfp tonight or ever i think we should leave that up to the staff uh we just want to say let's get it out and uh let's consider all the alternatives and let's have a option while we're doing that whoever's doing it uh to to be able to um present and then be enqueried and then provide answers to those queries because i think if we do that staff will get the information city council needs to move forward with our advice thank you commissioner george i very much appreciate what you're saying and so i gonna offer a suggestion so my suggestion is this we take these resolve one and we take resolved two we take resolved one and we say resolve that the anarch energy commission recommends that the city of ann arbor authorize and fund to study two and eliminate everything else that's in that section drop down to the next section take out take out the first line of that second result and begin pick up and say to second line analyze and propose multiple potential pathways the city could meet take to meet its a20 energy-related emissions reductions and clean energy goals period and eliminate everything after that and and we take that and we vote it through so again take the first resolved keep everything keep the first line and the second line up to the word to kill off everything else in the first resolved drop down kill off the first sentence of the second resolved pick up two analyzed and proposed multiple potential pathways the city could take to meet its a20 gold mission goals reduction clean energy goals period kill off everything else and resolved number two keep everything after that and we send it on i think that meets all of our the needs we were talking about where we've already made the decision we're not going to endorse a a resolution that was given to us um that is calls for a single uh traditional municipal utility feasibility study and nothing else so we'd be pretty clear that we don't want to do that so with this it it ties us to 820 it says let's do a study and find the best pathways and if doing that study we're going to be looking at rates values we're going to look at everything polls we're going to analyze everything and come up with a decision about the best way to achieve that goal that's my suggestion we're seeing this for one clarification just to make sure i get this edit before it's considered um mr clean what was the first two that you ended in the first resolve clause was it after sorry after the word after the word two mid-sentence second line um to and fund a study two and end at study and at the end at two t-o and take out everything else in that i don't think that sentence makes sense in the first resolve clause resolve that the ann arbor energy commission recommends the ann arbor city council authorize and fund a study to and then eliminate everything else after that and the first line of the second resolved so then it reads to analyze and propose multiple potential pathways so it's one resolved merged into two it's one resolved emerging the two throw out the stuff that uh amber is concerned about the excess detail it leaves it open enough that we can look at multiple pathways we d we say and the other ones you know do a thorough study pick a decent contractor make sure that the whatever it is the goal the community wide carbon neutrality by 2030 820 plan and energy criterion principles that those things are included and then we say and we don't want to wait so we want to move on the sau now and here's what we want to do right now because you know it's further developed than these other options and we don't we don't want to wait and it's compatible with as far as we understand is compatible with any other option we're going to look at including traditional municipal utilities missy i have a question are you able to work in word and modify this with strikeout or whatever so that we can actually look at something just before we vote uh if if the commission wants to take this one out for sure i just i just made the changes in a separate document um i'm not sure if it's friendly to the body so i have it sort of as a side but yeah i can do that if we feel like we're close yeah so chuck may have a friendly amendment to add some some technical language about stage gate or whatever if you want to put some some scope around that study that would be a welcome addition that's my suggestion commissioner mccoy commissioner hook um commissioner juno yeah i was also going to recommend something based on what robert had said but it was different in that i was going to suggest we um like move the conversation and vote on this in december um but one thing that i i found challenging over the course of the last month was like only having the conversation via email with like a couple people due to the open meetings act limitations like i couldn't get feedback on some of the additions or like why people wanted certain things because i couldn't talk to other commissioners about it so i was gonna suggest trying to move to have a public like working session sometime between now and the december meeting um to work on this for like a subgroup of people who want to contribute to it um uh so that we could do it not like offline um in a way that could like the conversation can continue with the people who want to and can contribute to it um and then vote in december okay before we leave your suggestion can we take that up briefly my understanding is is that we could have a subgroup that does the editing if we decide indeed to take that path forward but it would have to be less than a quorum of the commission is that not correct or is that correct so we could agree tonight that you know persons a b c d and e could meet to hammer this out and then bring it back for a vote in december is that is that i just wanted to clarify that that's possible is it not i saw a few nods but i didn't okay it sounds like it's possible okay so commissioner will come yeah john to capture your thoughts i think we also in this in this sharpening the spa to use another stephen covey word we should add something in there something along the lines the energy commission recommends a maximum budget of 200 000 to be applied and that this work be completed by june 1 2022 as bookends the council can take us up on it or they can change the numbers but at least we're recommending this get done in a reasonable timeline for a reasonable budget i'm open to changing some of the numbers i could probably go lower and faster but i think we need to give bookends in the recommendation i would support that too um i i want to throw out one other proposal um and that is that we can uh craft a resolution vote on it approve it but that doesn't mean that that has to be exactly the same resolution that our council liaisons take to council that's my understanding um they they would most likely present our our resolution but the final resolution that council votes on could potentially um if we're if we're really trying to accelerate this process we could vote on something tonight that is uh you know a 90 solution and then take this offline in a smaller group that then works uh with council to draft the final resolution where council would be able to say this is the product of the energy commission um we we recognized that we wanted to move forward quickly and therefore we didn't try to craft the 99.99 solution but we did we took it to this point and um these are some of the open potential issues and we're going to include those and address those in the final resolution that's considered by council so i'd like to throw that out there as another option and council member radina go ahead and riff off of that or anything else you want to talk about yeah i mean i i think i just wanted to to comment briefly on the idea of kind of going into a work session and then coming back in december and and i think my thought on that is i i think everybody at the at this table this virtual table has expressed a lot of of thought and interest in this topic and and i guess even if we were to take some additional time and have a work session a sub quarantine working on something i guess i wonder to the extent that the december meeting is different than the conversation we're having tonight where folks who weren't at the table might have additional thoughts and want to change things and tweak things um and so i i guess i i in part agree with the sentiment that um i think you can probably work out a solution and keep this moving forward on an expedited timeline to the extent possible um i would also add just simply to i appreciate um commissioner hookum's comment about kind of adding some bookends to to this i guess the the other thing i will add is while i would ultimately encourage us to to emphasize kind of the the the urgency with which we want this completed i am also hesitant to support a a date where we are dictating to to the person that we're doing this work to by when it needs to be completed because i think we want complete work i don't i don't think we want to be rushing towards a specific date um while i would like it as quickly as possible um unless we are certain that something can be done by a certain timeline i i would hate to put an arbitrary deadline on it that that couldn't be met it breaks yeah i would concur with what councilmember rodina suggested which is you know i think the budget will somewhat be limiting limited by our available funds um and uh you know i i i worry about studying a kind of an arbitrary date because i'm not sure exactly when the rfp is going to end up going out and you know i think there's some challenges around that but um it sounds like to me in terms of kind of there's there's been a lot of potential wordsmithing around this but ultimately um i've only heard i guess i've heard a lot of different sentiments but it seems like the major struggle has been around around considering if if the second resolve clause creates um with sort of the options um listed in that if that is too broad or or not and i think that's something the commission needs to wrestle with and and should wrestle with tonight i mean it's um you know are our folks comfortable with with um with asking with asking council to do more than a traditional um feasibility study or or do we just does the energy commission want to see to see more out of that study um those are that's sort of i think at least part of the advice that that i'm i'm seeking to take back to council commissioner yeah councilwoman briggs could you give a little guidance there on budget and what kind of limitations we have i mean do we have funding to get to 200 000 or is that a big stretch we have some precedence about what other consultants have charged other cities for similar studies we know that what that looks like is that something in the realm or are we talking about 50 000 or something different i might punt that a little bit more to dr stoltz here who's been probably thinking a little bit more about the budgetary impacts and and where that might come from so i don't know do you mind speaking to that yeah well one we should say that this was never budgeted right period any of these studies a traditional utility what we're talking about now didn't that that's not in the budget so whatever we do we're going to have to find the money for period uh so to the extent you want me to give you an estimate of what that's gonna cost i can't uh right now but it has become very clear you know i've started to look at the budget to find space for this kind of a study and i assume this will come from our office's budget so mr when you said whatever we do but but that does not include moving forward on the seu because we can work move forward on that within budget correct right with the exception that i still would want to do a technical study on the micro grid yeah yeah but everything else no we can move forward with existing budget if i can also just jump in really briefly on that point because this is something that i i talked to our acting administrator about and it's something that i is on my agenda to talk with our interim administrator about um i am also interested in trying to pursue budget options that do not take away from the existing work that osi is already doing um and so i i would um i am going to encourage us to explore other funding options as well and other other places in the budget where we might be able to to find some savings so that we are minimizing the impact that a feasibility with study would have on all of the other competing work that that osi is doing and so i think that is an ongoing conversation is i guess all i'm trying to add to that i i think it's a good discussion i think we just all have to realize that there is some opportunity cost somewhere at the end of this equation you know it's coming out of somebody's budget it's coming out of um you know cities reserves or it's taking away from the city being able to do something completely potentially unrelated to 820 so it's not that this is just um you know money that's uh falling from heaven to be able to just to fund this and i think that's one of the things we need to consider as council certainly will so i what i'm going to ask missy is that if you could put up the document based on what i consider to be um some in the form of friendly amendments we haven't actually voted on them and then we can maybe um actually after looking at something um see whether or not we can get a vote on a friendly amendment and move forward on this or if people just feel uncomfortable with resolving this tonight and prefer to take this offline with a smaller group where we're still within the bounds of open meeting act and come back in december with a an alternative formulation so um my understanding is we haven't changed anything um in any of the resolved classes other than the one or two little things that were mentioned at the very beginning of this discussion and i think the main thing that we see here is what commissioner cleavy has recommended although commissioner cleavy i don't what i saw on red wasn't i don't think exactly what you said let's see this is the original formulation right so this is this is what i suggest that we do yes oh okay okay this is it right so fold in those two like that and that's that's what i'm recommending we do because we've mentioned we said above it you know there's a people have said the whereas about doing a traditional utility and then there's a whereas about this of sustainability and whereas these are not mutually exclusive or collectively exhaustive but both necessitate additional investigation typically conducted then we say okay so therefore and this is the new resolve that follows on that so it's both broadening and narrowing we're not dictating exactly what that means but we know what we want to end up with can i get a motion to consider this and discuss it with some potential tweaks can i do that yes well i think i did right i put forth that motion section george um so comments on this mr mccoy um yeah and thank you for putting this on the screen this makes it easier um so i think this is this is now actually back to like what was originally sent to me when when i think after missy um compiled a bunch of commissioner's comments it's very similar to what i saw a couple weeks ago and the reason that we added like i asked to add the paragraph that's now removed the resolve clause that's now removed um which i don't know which you gotta miss if you can show what you deleted all right this is confusing um yeah so the reason i asked to add those things is to ensure like those are like those are important components of a traditional municipalization feasibility study and so like i i wanted to make sure they were named and like those are things that are going to be assessed in that component of the feasibility study um and so that's why like i inserted that paragraph last week um so i think like i understand like the streamlining of it but i would just want to ensure that like that's still a component of the feasibility study that like those pieces that are unique to a traditional municipal utility um are still a part of the feasibility study that is funded by the city um and then it doesn't just become an actions analysis so like i i think it's also just like a difference in knowing that like uh a shorter resolution from us that has less detail like also means that there's more like things up for interpretation right and and so i think and i think that's also some of the conversations that have circled tonight it's like we're reading the same piece of paper differently right and so i think that's like where some of my concern comes in is just like wanting to make sure that those pieces that are essential to a traditional municipal feasibility study and are unique to this are still part of whatever ultimately comes through at the end of the line no matter what the language is and what our resolution passes tonight if that makes sense can i offer something i know there are other hands so i apologize and then yeah mr cleavy after that go ahead commissioner real quick one thought would be i think i really appreciate what you're saying is there a workaround where we take the sentiment that's highlighted right now that gets to that specificity and put it in a whereas clause so it's defined what we mean by a feasibility study and so that way the results can be more succinct but the the description is above draw from mccoy you have a thought on that yeah i mean i think that makes sense if we say like where is a it's like hard for me to think about um like yeah if we say like whereas like a traditional municipal feasibility study like like we define what that means for that component i think that would work yes so we know that those are the components when we say we want a traditional municipal feasibility study you know including all these things that aren't are we all we mean that's what we mean yeah sorry the words are not coming to me very very well so i just let me throw my two cents in on that so i think of the of all of us sitting here the only person that's ever done a feasibility study on a traditional utility is chuck hookum so i guess i have two questions to chuck one is do we need to actually tell you how to do your job or tell somebody else how to do the job um that does this and by by being this specific um are we actually limiting ourselves because we're leaving out important things i mean is there is there a it seems to me that feasibility study of a municipal utility is is a is probably you could find that in textbooks and it would describe it so do we have to do we have to do this do we have to describe this i don't we don't describe how a solar cell works um so i'll turn that over to chuck it's a question to chuck i'll do i'll go with whatever chuck says i'll be glad i'm sure missy and her staff could probably put together the right words to make this happen i was trying to understand what our budget limit was because this is getting pretty specific and pretty detailed and will take time and budget to get done i also would like to take this moment to say i think we're still mincing words and shaking things around a bit and it's nine o'clock at night and i don't have little kiddos to put to bed but i'm mindful of everybody else and i would suggest we're not under any time crunch let's have a small group get this pulled together offline and have it ready for december that's in a better form commissioner briggs thanks um i am struggling a little bit to understand why we would um remove those first two resolved clauses in in the in the way that they currently were i think um they provided some clarity to the to the community and into council about what exactly the energy commission was expecting out of um out of the study and it it it takes a lot of the meat out of that so i i understand it's it's providing it trying to not create any artificial limits to the study to the options analysis potentially but um i'm worried that it's i guess i i have a few concerns around that but i'll i will this is recommendation to council so i will listen to wherever energy commission goes on commissioner george uh so just from a process standpoint we have the amendment uh the language amendment on the floor uh i think that we should either take a motion to table uh insofar as what commissioner hook um said to allow this whole thing to be brought up back in december for a further vote uh and discussion after a working group has been has met and so forth or we take a vote on the uh friendly amendment uh and that goes up or down and then we then take a vote on this um so i would encourage us um to make that decision so mr chairman i would encourage you to uh uh ask uh for a vote one way or another uh i think council member briggs you had your hand up from before right so i think that's a good counsel i think the way that you presented it was maybe first to take a vote on tabling the issue and taking it back up after a smaller group works on this in our december meeting um robert's rules we have a motion on the floor for an amendment and we need to vote on that which is uh what marked this language the mark proposed so i think we have to do that first okay so um we have a motion we have a second on on mark's amendment i don't know that we did everything second second okay george seconded okay so um all those in favor of making the changes as we see not here is this i guess this is it as shown here everything crossed out right you were toggling between two different documents so i think this this is what we're voting on i was toggling between two different views of the document so this is the same document it's in crossout is what's been merged into the if it is here i can try this okay yeah there you go there we go yep so um all those in favor of adopting this language um in this this case i'm going to ask that you go off speaker and so that we can and also but to raise your hand so we can get a better sense and see all those in favor of this this change um say i and raise your hand hi i'm sorry can you keep your hands up i gotta do a roll call on this one okay got it all those so i'm gonna ask who's against and then just uh for abstention so those those who are against please raise your hand bye can you keep your hands up okay okay got it so i i guess i have a question are we voting on this as a resolution pass or fail or are we going or we also have a resolution we also need an amendment it was only the event only the amendment okay right yep okay good so as i understand that the amendment passes for me there are six against that's and there were seven four so now we can call the question which i do because so then then there's the second the second question um do we table this look at what we have discussed tonight in a smaller group bring it back in our uh december meeting potentially in the exact same form as it is right now potentially modified um and then vote on it in our december meeting edie you have a comment first yeah just a process question because i i mean i guess since that just passed what would we do going forward um in terms of the work group i i guess there might be a lack of clarity there too i guess that that's essentially what we would be voting on is do people want to recraft this and tweak it a little bit or do people feel comfortable um as it is i mean some of the things that are still on the table that haven't been considered in this amendment are is are we putting a limit on this in terms of budget are we putting eliminated on in terms of timetable um are we taking into account um changing the whereas clause we didn't we cut it out um it was one suggestion of potentially moving it into a whereas clause um that was ember's suggestion so those kinds of things potentially would be considered and potentially others um between now and december does that answer your question that's at least my my understanding amber go ahead well edie can answer if it answered your question first or me i i didn't know if there was a response from ed first no um yeah i was just gonna motion to table this into a working group to talk about those questions that you just outlined john so that's a motion do we have a second second from bridging okay we have some couple of seconds so um the motion is to table this tonight to take it to a working group and bring it back in potentially exactly the same form or another form addressing some of the the questions that i outlined potentially others for consideration by the commission in our december meeting all of those in favor of tabling uh raise your hand and say i can i please have hands back up again this is gonna be a good one thank you oh man the oh man i'm not sure what that counts as a boy okay so all those against you can also abstain or so against one more time just to see it's um commissioner george radina did you get commissioner juno i i'm not sure where commissioner juno were you uh he's a guest against did someone have stain okay i think we have to do a roll call though because i think we just i think we got a 7-7 so roll call do you want to do a roll call then this year i guess i do the roll call uh if you can do roll call i can capture notes yup that's that's easier so i'm just going to go as people appear on my screen i'm gonna go last on commissioner cleavy no this is um no yes yes to table and no means to take take a vote and finalize this tonight commissioner no no commissioner mccomber yes commissioner george no commissioner garcia yes no i was that a no does it know no commissioner stevenson yes mr juno no mr hook um yes mr mccoy yes councilmember breaks yes mr levin no no mr kerber no commissioner over peck yes and i vote also yes uh motion uh passes so um what what i would then ask since um this essentially is tabled now is could we get agreement on who would be interested in working in this subgroup i'd maybe like to keep it to i mean missy i would obviously like to include you i think um and i would recommend maybe we keep it to something like four commissioners does that sound about right so who who would be interested in in doing so i would be wanna just raise your hands so commissioner cleavy commissioner mccoy commissioner hook um i'd be interested as well anybody else has a burning desire that doesn't mean you won't have an opportunity to weigh in in the december meeting obviously and we would get this out well in advance so that you can consider it so i think we have four people um plus missy to do this i just want to be really transparent that there is not a lot of free time on osi's side for these meetings to take place so we're going to we're going to have to be really creative as a working group to make this happen this is above and beyond at the point well it's almost we can do a christmas that's not far off from the availability i have uh yeah merry christmas that we are interested in entertaining okay so um we're going to table this and um i i will take it um as a task to set up a a meeting i'll put out a when to meet poll and hopefully we can get at least an hour to to work on this and to uh whittle this down hopefully maybe i'll even try to set up two meetings um so that we we can get through this well in advance of december so that's it with um our two um agenda points so now we have a couple of other things as sort of cleanup i'll just go ahead and read them all off reports from osi and news from commissioners and it's not mentioned explicitly but also city council liaisons working group updates and report from the environmental commission and then public input and then items for the next agenda so missy do you want to start first with reports from osi maybe you can keep this short by just saying you issued a report correct you just issued a newsletter yesterday you all should have received it please enjoy updates from osi at your reading pleasure so news from commissioners anything burning from commissioners uh news from and announcements whatever from city council liaisons yes i guess uh just uh on the embodied carbon we're we're working on uh finalizing some language and um chairmaski should probably see something there soon i would appreciate that because we've talked before in the other context about limiting living this time wise and this has been in discussion since also july so june actually i think so yes i would appreciate that okay um working group updates and from the environmental commission um carlene anything to report of substance from transportation electrification no not at this time okay um i don't think well there is a small working group that's working on energy concierge services very briefly um we have a meeting with boulder tomorrow to talk about some ideas and so we'll be able to give you some feedback in the next meeting we have what we think is maybe a creative approach and hopefully it resonates with the folks at boulder that already have such a service in place um edie can you give us update uh with highlights from the environmental commission yeah thank you um at the last environmental commission we had some presentations on plastics use in the city and also a presentation on um sort of operationalizing or making more tangible some of our zero waste goals which certainly would play into um some of the city's energy goals um but i think that should cover the report out for today thank you any questions people feel free to circle back to edie um so next is public input i'll get my old script here just a second somewhere let's see where is it here we go so this is an opportunity for persons to speak up to three minutes if you're watching on ctn please call 888.7 or 877-853-5247 and enter meeting id five 937-6751 six eight one nine this information is also displayed on the meeting agenda and the video feed city staff will select callers that have raised their hand one by one using the last three digits of your phone number in order to electronically raise your hand to indicate your desire to speak please press star 9 on your phone you will hear an automated announcement that the host is allowing you to speak when speaking please move to a quiet area you need background noise so that we may hear you clearly and finally state your name and your address how many people hung with us missy phew uh caller ending in eight one eight hey can you hear me we do uh my name is chris lewis i live on 7th street in ward 5.

that was as as of november 1st we updated today and board members do have the actual handout that we gave you that has the total at 41. so they did double non-campus student positive cases is at 22 that's the second column current staff positive cases is that 15 and the total coveted cases altogether are 78.

now if there weren't uh but we also approved 30 and 31 which which were after that so i'm just wondering how you handle those in sequence so all those vouchers are are locked up in our state right now okay um some of those vouchers are being currently worked on where we needed to get other vouchers done beforehand so that's why you may be but those four have not been presented to us for final approval with the actual expenditures attached to them no not again but they haven't gone through yet okay thank you and just in your notes you're welcome i have a comment on all the vouchers that are being presented to you for signature every night there's a copy of the blank voucher that you signed with the corresponding number so so that you know that they are being utilized okay thank you any further discussion this guy's any questions oh no okay any comments questions okay mrs allen yes mrs kite is joshua yes miss valerie yes nice to meet you yes thank you okay we have uh quite a few events boarding school events yes and just to know um like we mentioned open house is going to be rescheduled to the spring for celebration of learning which is november 17th we cancelled november 19th ptc grandparent eagle and we will be meeting with teachers tomorrow and the music department to see how we're going to manage the musical presentations for winter concerts so stay tuned okay okay thank you so we will um hope we have some uh building board information discussion this is i'm enjoying my voice [Music] um yeah i don't know who got to go to the trump retreat this last couple weeks ago i think it was the best way i've ever had it was awesome um i there were so many teachers and staff out there volunteering their time to entertain our kids on a friday night and it was it was so much fun i heard a lot of great things about it i got a lot of really good feedback so thank you so much for our passionate staff for helping um make that a success um i've also got a friend who's um involved with the linus project we don't know what that is um they make blankets for kids in the hospital for maternity wards they have to go on for any extended stays for cancer treatments or anything like that and they have traditionally made um quilt squares you know you sew together um and they take them to schools to be decorated by school kids and they have not been able to do that because of co-fitness like i know a guy um so i would love to see that maybe um for our art class or maybe some um just class projects or something mrs cooley does a sewing club here at our school so how cool definitely connect us thank you i had just two things got this in the mail this week um arizona school tax credit um to me this is an absolute total no-brainer and you know i just number one i think we ought to do this again and send it out more toward tax season next year um i mean this is nothing out of the pockets of people there's not i mean they can give 400 to continental school and and the state just gives it right back to them it's a beautiful way of rerouting some of the money that you normally send to phoenix and said at the con middle school amen and that's all it is this is fantastic let's do it again uh i think that we can we can double the amount of money that comes into continental from something like this and lastly um i'm looking forward tomorrow i believe greg uh that we're meeting with the bond refinance people at 11 o'clock well i'm going to be here greg and so uh uh here we're here to find my new button here here is an absolute fabulous thing that i think we can do for the taxpayers of this district um uh uh to save hopefully close to a million dollars for the taxpayers on your laundry finance so i'm looking forward to that meeting tomorrow great and mr larry i just want to reiterate that all of our tutorials clubs um and sports and athletics are sustained by our tax credit funding so we really do appreciate all of our tax credit donors yeah i agree that i mean i agree with you it's a no-brainer but people don't understand it even educated people tax people don't understand it i don't think accountants push it that's which is unfortunate so to get it out there i mean a lot of people don't understand the tax credit or even now that the federal government is giving us child care tax credit and oh well look at this they don't realize that's money that they were going to owe next year but that that's a whole other subject but i would make two a suggestion is that we move earlier in the agenda possibly the um cults of the month i think it's a long time for them to sit through i know we originally wanted to kind of see how a board meeting goes and i get that but it's it's a lot of people in a little room for a long time and i think the reason why we did do it that way is that with the superintendent's report it is about the kids and about their families and with what mr nathan and mrs cuevas present on teaching and learning and discipline it is about the students as well so i think when we talk about students and parents having to help us to meet our goals but we did if you notice we're going to rotate mrs and mr nathan so they're not both presenting on the same night so they're not that long but we will try to continue to keep them a little bit short but i think it's important that kids hear that we're discussing kids and that parents here that we're talking about their attendance and their progress or not with the students and maybe more exercises mrs cravos and i also we talked about that like as we were doing it today yeah um one of our questions and we're not quite as familiar with the robert's rules or procedures but it's something that the call to the public can be moved after that event instead of going in the beginning because at a time where the students aren't as involved in that um and can we move that further back following the cult of the month recipients i think that's a good idea because it is good for parents to hear those reports right not so much we're talking about the kids we're talking about their athletic presentations we're talking about their discipline presentations we're talking about all the good things that btc does in those reports that's good for parents to see but the call to the public i think is something that we could um it's really follows the business part of the meeting and so i think that mr kravos and i thought that that would be a way to just save time there as well just a little tweak somewhere to help get the kiddos out to use your kids okay with that i think we will recess to sign documents think about it looks like a lot of them

Creek shot it down. Monise shot it down. University Park voted in favor of it. Now, according to your agenda, you want to talk about some working cash bonds. The majority of those bonds are going to be used for schools in Creek. How much sense does that make? Creek voted down the referendum and now you want to use the working cash bonds to build up Creek. Doesn't make very much sense. What does Monae get out of it? I'm sure you're getting something out of it because you voted in favor of it. What does University Park get out of it? I wonder. Again, we believe we're moving in the wrong direction. Okay, but let's continue to move forward. I like to know the policy on posting of four years on the school's website. I looked for it, couldn't find it. Okay. I want to know why residents of a school district are treated differently.

So I'd like to know and this is the form in which we come to share our opinions. But let's again let's continue to move forward. Okay. Number three, there's been conversation open in open session about destroying the IB curriculum program at Ketta Scott King Magnet School. Please don't do that. That program has always been working. I was on the school board, excuse me, I was on the committee from the community that turned Hickory Elementary School into Kretta Scott King Magnet School. that school has always been performing academically. It was brought to my attention and I went online and I found an article from the US News and World Report and I want to say it's dated in October, but you can Google it. It's the US world US News and World Report that recognized Kretta Scott King magnet school as being a top performing IB elementary school in the state of Illinois.

the area that we scored higher in had to do with the use of context food and for lower it was irony analysis so um grade 10 for grade 10 um we scored higher um versus the state in the areas of use of literacy techniques claim evidence and reasoning and really this claim evidence and reasoning reasoning has to do with really a school wide focus um not only in the area of ela but also history as well as the sciences and that really is um about you know writing you know writing across across the curriculum um we outscored the state exceeding and meeting with 90 of our students scoring in these categories in comparison to 64 in the state uh 11 of our students scored partially meeting are not leading the pair to the states 36 percent um and we're very proud of the fact that we did not score below on the state in any category uh for a grade 10 ela and in fact our student growth percentile for this cohort in grade 10 was the second highest in the state so we're very proud of our of our current juniors so in terms of moving forward with ela both of our middle school and high school english and history departments um have worked together to determine actionable steps towards improvement across all the grade levels they're doing this for reading by recognizing important details and ideas and passages and also for reading looking at recognizing similarities and differences in multiple documents that address similar themes and utilizing similar literary and stylistic techniques for writing they're working towards supporting claims with evidence from multiple sources and providing reasoning for inclusion of specific evidence and they're doing this through teaching specific strategies and techniques for citing sources when providing textual evidence and also utilizing the state provided mcas writing uh rubric in ela and a very similar spy rubric in history and as was talking about to continue teaching the cer which is the claim evidence reason um as a basic writing strategy so that students consistently hear that same terminology from grade to grade and from the different topics um they're also working together to analyze mcas essays written by current juniors on last year's impasse exam because they are available on the pearson access webpage and they're examining the essays to determine how the state scored the essays and possible reasons for instance a score of a five compared to a score of three and for a deeper dive of analysis of this data there's a report there's a nice chart in the report that we changed now for mathematics right so for math as you know both john and ace are talking about um they're because math is a curriculum that builds upon itself um there definitely was a a decline scene with results for the whole entire state for toronto our sixth graders outscored the same in meeting and exceeding with 42 of our students compared to 34th in the state and 58 of our students uh sport leaders partially we were not meeting compared to 67 in the state and the areas that we scored higher than the stadium had to do with expressions and equations ratios of statistics and for lower it was integer inequality for seventh grade we outscored the satan exceeding our meeting with fifty percent of our students outscoring i mean scoring on these categories in comparison to thirty five percent in the state and forty nine percent of our students scored partially meeting or not meeting compared to the state 65.

and we have 34 with partially meeting or not meeting versus 51. um the areas that we uh scored higher on were um selected response questions which has to do with multiple choice questions in the area of technology and engineering physical science and open space science but they look scored below the state in areas of constructive response questions in writing some more of the essay type writing earth space science concepts and the science practices and also evidence of reasoning so uh working towards improving the middle school science results um the departments are um looking at release questions and reviewing them for their content and their question style um they're identifying issues and developing strategies to support the content and the ability for students you know their test taking skills in general also open response language and understanding what words mean in context will be a focus of their work and also to organize review session so that um the previous grade can review with students before they take the test thank you so high school biology exam this was probably i think the um the subject area and uh that had the biggest change as far as mcas was concerned for last year so typically on mcas high school science um to honda we do we test in the area of biology and um typically the student whether you're in 9th grade 10th grade or 11th grade if you transferred in from another school in a different state at the end of your biology course at the end of that year that is when you would take your ste high school mcas exam on because of the pandemic um in the interruption the state decided that um only students who are currently enrolled in the sciences as freshmen for full year courses would be required to take the high school science all other students sophomores juniors and any senior who had not met their um their requirement for the science or mcas for graduation purposes uh went through the competency determination um group for um a high school diploma and so only our ninth graders 45 of them that took a full year biology course took the exam so the exam was made up of um you know five different reporting categories um and again with biology they were supposed to all the standards are supposed to be the next the updated standards and the exam was supposed to be a next generation online exam about a month or two into school the department of education sort of put the brakes on that and said we're going to go back to the old standards and we're going back to paper and pencil that shifted a lot of a lot of the teaching for you know all of the um science teachers across the continental there were no release of questions or contents just standards for so there is basically when you go into edwin analytics and you try to get all the nice scraps that they have for math and english they're not available so um pretty much what i what i had um just stated um and so it was very it's it's very very big you can't we couldn't do much data analysis on this exam whatsoever um but what we do know on is that 91 of our students scored proficient in advance on actually i mean 71 of our students scored in advance that was fourth in um in the state we had no students on in the warning or failing category for um for biology addressing deficits even though we did perform so well there were standards that um you know we realized we're not as strong as um as others um and so the um biology teachers will be focusing on literacy on scientific literacy for on for our writing as well as modeling exercises to promote student construction and knowledge for application processes and moving forward with high school biology on you know the open response questions again yield in weakness um and so there'll be additional writing in the biology classes we do hold on review sessions prior to the mcas and the mcas in biology is always the last exam and that is the first week in june um which is great because you get the extra content time but not so great because the kids are like it's 80 degrees outside and i don't want to be sitting alive so um and again and we will continue to provide biology and class review sessions um after school as well for um for our students so that is our presentation um do you have any questions at all yes congratulations i think the numbers that you presented here tonight are fantastic i can tell you that my old family will be looking where we wanted to move coming into this area looked at the percentage of students that met or exceeded expectations in that 10th grade level historically i know the student has done extraordinarily well at the honda it looks like that's continued which is awesome the one question i had when we look at some of those groupings between those that are meeting or those that are partially meeting a lot of students in those two buckets and my question is do we know at all let's take the partially needed work are they closer to being needed or are they close to being monogamy we think about where they could go in the future is there another numerical value that tells us like how we are within that particular group it is not easily accessible to us um you know we would have to but you know what we do what's interestingly enough is that when we look at our for dental school when we look at those students on who we recommend for our labs lab classes in either math or ela typically they are you know those students that are on the cusp and it could be honestly a matter you know between one question and four questions that sort of you know brings them um you know over to the meeting side um and so with that and that varies um according to the number of um you know students of how they score for that particular exam you know with this year's scores honestly because as ace and john had stated you know we had students that that didn't take the exam um you know we had other students that um you know maybe show them for ela and not for math um some students and and we did not have any students but in the you know commonwealth some districts had students that took their outcasts at home online um and so there's so many variables that again i i would hesitate to to make you know a educated guess on that i would you know think that taking a look at this year's the 2022 for and you know compare it to you know like the 20 um or 2023 would give us a better understanding but i know historically um you know i would probably say it's about a you know a 65 35 split 65 being in that like four questions you know versus because i mean i think that you would see historically our middle school scores are fairly similar to that and then once they get up to the 10th grade um we we typically outperform the state pretty significant that's great i think i hate to see the state put science sometimes as what feels like a third priority after reading the map especially given what we've all gone through the last 18 months or two years right awesome results on the biology side of the science side from both the elementary and the high school level um but i hate that it sometimes gives it an afterthought after reading that it's not you guys that's well you know what next time i'm going to put science first any other questions i just like what i have said about science um science background biology specifically our kids are always talking about how important science is how much i love to do science volcanoes every day and all that um i know we're focusing on stem but one of the main themes i saw here for all schools was both geometry and then just writing in every subject right to me that's not just a covet issue with these mcas tests i deal with college grads coming into the accounting world finance world and we're constantly getting feedback from the directors these kids don't know how to write they can't write to a client they don't know what they're doing i can't have them send an email to a client because they don't know what they're doing so i just think you've already recognized it and you're doing something about it but it's such an important thing that kids these days if it's because of phones or texting or whatever it is even coming out of school working in a real job with clients you know working on million dollar accounts they can't write so whatever you can do to fix that do it don't worry yeah any final comments for danielle thank you very much and i know that those presentations in the handouts represent a lot of programs in part just analyzing the data but also taking the time to present it fairly to us and to the public we really appreciate the effort [Music] absolutely thanks susan um so election subcommittee i don't want to try to say this even but there are some documents that you've seen related to the timeline for the upcoming election um the timeline is really fit into three different phases we're currently in people referring to a community engagement phase that goes through march followed by a nomination phase where people will be able to even take out papers that were working you know present themselves to the community sometimes after they take out combination papers and is much more detailed um timeline of that i don't know if student or lori won't speak at all about your presentation this information to the selection or if that was clear on the agenda uh yeah no i think we just we didn't have any questions particularly about the timeline i think they were just uh commenting on these things in terms of engagement that we've asked them their opinions about um but the timeline was clear and i think they then the only other election related thing that you're also talking about later in business is we developed a set of frequently asked questions one group of those questions is very geared towards questions we expect a voter to ask the other questions related to questions we think a potential candidate would ask so you'll see as we talk about those later we've developed those they expect to continue adding more frequently asked questions as those questions become simple they asked and really will add them on the goal there is for us all of the committee to have a document we can point to when others ask this about the election we can answer the questions any questions about the documents that the election subcommittee is putting forward this is supposed to be locked it's a faq draft is that only for you to see or should we be able to see it so we can see did you all right as well all right if you have other questions that come up that you think should be added to this faq email um uh or suggestions of other kinds of tools like this that would be good to put out to a problem so this appropriate to also suggest that other members of the committee or administration ask new questions about the election that they can refer those questions yeah i mean i think um i wouldn't even say that informally we probably should vote on that with these strategies next in december or december the first read but when you put out the strategies for uh community engagement that would be otherwise included up there this is fantastic adam really like it it's just wonderful that you're thinking about what they might ask of you know a potential member and then what they i just really appreciate you very organized really thoughtful um together as well thank you because um the the we used some of the frequently asked questions in our presentation last night numbers three and four and uh we are going to the berlin selectmen next monday and we'll do similarly they they all have copies of the final timeline and we'll speak to them uh drawing from some of the frequently asked questions information policy subcommittee mike yeah we have a few policies here for first ladies and gents and the remaining policies for the employment policies that god gave us a lot of feedback on [Music] right oh that's yes the jeff spoke earlier the occasional policy any questions on policy or on the first read materials okay superintendent evaluation lauren so um everybody has their hope who has their binder um great work so if you open it up you'll notice on the left-hand side of the pocket are some sticky notes just pass it as you go through if possible to write in a sticky note and write them in there i'm gonna try to reuse as much of this there's some things will be updated next year but um it might just might help you also to put tabs in different places um and then if you want to just open up it's going to go to a couple places really quickly if you open up to the orange section you flip over to november we're very much on our timeline and i want to call your attention to january because that's when um jeff will be giving basically an update on where he feels he is how he feels it's going that's a really important presentation where i would suggest you take notes and things like that it'll help you when you write the evaluation but he's also going to give you an idea of where he feels he is and at that point it's i remember last year susan asked jeff that he felt that he didn't have time given that kobe took so much of our of our time um and there was a back and forth about that so it's really just that that was a really important meeting or an important item on that timeline and then if you just want to open up to the red section this is the red tab yes i apologize the red tab is the end of cycle it's the evaluation that you're actually going to follow and we're going to have a training on this so i'm not going to go through and go over everything but susan did a great job it was very hard to convert this into google and word and i tried two different times and then she took over into the fabulous job you'll notice if you if you flip to page um four of seven there's a chart there that has all of the standards and they're highlighted in different colors green and orange and pink and then as you go through she highlights where those would be that you would fill in later on this will make more sense when we have um our training but it's very it makes it so much easier movement proficient and exemplary that so these two tabs are really going to be your most helpful when it's time to do the evaluation so put these in a safe place because you will use them thank you questions for the for uh tools in here okay so it's safe from a contact lord i mean yeah if you have questions about things that you're seeing in here okay so let's see we're doing 755 great we have a few follow-up discussions to try to complete several tasks the first is each actually each of these tasks the first and third is these who need protocols dashboard are on the business section for votes tonight the school committee goals coordinator that outreach is a first breed so we're going to treat these just a little a little bit differently so the first one uh schoolmate protocols uh conversation first is does is decide whether we think this accurately reflects the whole community's perspective and can you each agree to every statement there because basically you're you're committing to those statements when you approve this and final protocols um and then the discussion should inform them when we get to votes if there are any amendments that are proposed they would they shouldn't be surprised that you should hear them in this discussion if there's anything that needs to be uh modified this is a chance to kind of talk about that uh before we get into the work section so let's just make protocols so susan can i ask for some clarification um just because i'm sure we knew what i want to write i went to our um the policy handbook through the mis yes and i'm wondering i'm just and again i could have missed it why we need this document when a lot of the things are addressing here are i feel like a lot of them fell under different um there's bda e which is norms and standards from school community and that's basically what is being rewritten there because that was written for a different committee okay that's not to say that that the committee could decide those are assets for us and we want to go with those rather than what's been on the table [Music] fit in so it's not actually the policy properties the policy that act um but it's currently in our in our files but not doesn't show in our policy manual and the one that we're looking at tonight is that e2sc is that what's up right now u2 so it's the one that you see oh i'm sorry i didn't you were okay so there's e1 sc and then e2 as these with e1 like well yes the final document the other one shows compared to the previous document okay and so that one shows where the chains were made question on the table right now does does the current version accurately reflect the committee's perspective uh for protocols operating during calls correct the one that's on the table tonight is revised too much complexity and duplication of documents when policies may already address some of these things and by putting in place of protocol and also we have policies somewhat related to to me the process seeking a lot i would prefer to rather revisit existing policies and adjust that and then you create a new protocol which then led to additional protocols down the line just a beast of keeping track of it adam i spent a lot of time working on this writing this and i don't agree with you [Music] i was kind of silently thinking that to myself why why because i don't think we need it i think like absolutely funny policies discovery and most of this is uh it also adds to complexity i agree with adam said it's just more sometimes less is better just in case anything contradicts in the slightest verbiage where there could be you know something we're kind of led into this path by how agreements for how you're going to work together that's the function of that um so it's gone well over the last 20 years so uh what i'm hearing you say adam is that we would want want the policy committee to go back and find the policies that cover this stuff and take a look at those i would say the policy committee is important to change um regardless of what we're talking about right so if that's something the policy really wants to take up i think that's actually but i'd rather see that come out of politics and i'd rather say one of the policies that we can try our policies of the faulty document okay um julie um i think she has a lot of wisdom and expertise in this area so agree with dorothy meaning what we need to do it to do it this way to bring this out to us right not necessarily just him policy but i don't know because i haven't had as much work as you must have with it actually this version was not done by uh adam um because we thought that that was going to happen when we left the meeting but um all right so does anybody want to comment further do you feel like you well there's we have some difference of opinion it sounds like in terms of whether to use and continue working on this or to go to existing policy and revisit that within the policy of bringing meaning forward that needs to be revised or discussed those seem to be the two places we are and i'm just wondering if anybody wants to make that piece um or their perspective again or to stand in the other side consider that i mean i i i agree with with adam and i think like we brought up a lot of great discussion i feel like this wasn't an exercise of futility even though i can't imagine with you on the time and after that went into it for my to write it um my goodness um i guess i just i i would i would use the same questions that adam used i just don't know i don't i don't feel looking at our other one that we you know especially where we made the statement about the um the school boards like i think the towns know how we feel about um you know their input and how they how they share with us and different things like that i guess i just don't see anything really new one here that i think needs to be put in there this is going to sound like a really dumb question but i feel like i need to ask it because yes i think that's a good question because currently um the existing normal protocols are not in the manual they're as an exhibit so they're they're a um as a living document of the committees not the policy per se so then so what if we all accept this these protocols in our vote what happens next are they added to the to the policy manual or it's just a set of protocols that we're agreeing on the body right that's right oh so it's not like this isn't getting added to the policy this is just not the not the way it's currently framed all right and they um and so there are just the straight policies in there um so you'll see that when you go to dba it's just a short policy right it doesn't explain all the norms um so it becomes a document that the school made uses themselves and can modify and you know often do get modified in use or from year to year as the community looks at them so um it's a more of an operational document yeah so i think it still makes sense to vote on and accept it then i don't it's not we're not saying that we're it's just an exhibit this is kind of almost like calling out susan to have possible committees like this like other well that's what you're seeing on the dashboard okay just last year yeah my point of fact we have a very well organized easy research easy easy to find information and policy and if we're going to add additional protocols i'd like to more clearly understand where they fit into the policy manual and that they don't conflict with other policies that are pre-existing in the policy manual section b of the policy manual has by my eyes close to 40 or 50 different specific policies that are inactive as part of the school committee they're they're in the policy being publicly available i don't see where the protocols are becoming being held or whatever whatever it is here and i'd rather us if we wanted to lose in place do it as a policy and put them in the same place and make sure that there's no conflict between this document and other pre-existing policies yeah i don't i don't think it's intended to be a policy nothing because it's it's not like long standing it's for the current committee to adopt and so it will technically change or even change just by depending on march that you want to change something protocols so it's meant to be more a living document than a policy long-standing policy document but that's not to say that it's not worthwhile to look at what's addressed in the current policies that overlaps in this i'm wondering if people um feel like they have thought about this enough that someone can make a motion when they get to this in the business items and more able to work work off of that okay any other perspective you want to put out all right so let's move on to the next item which is this a breakout today is the first redial inside coordinated outreach for the school committee goal first goal statement um that says by december we'll have a coordinated approach to engaging existing groups already so what i tried to do there was to define that a little bit let's find the outreach goal it is f2 um to define the group of the votes and they use the first roots f2 and so what this tries to do is to define the groups that we're talking about the pre-existing groups and then to define uh in some way the liaisons role and so this is just on the table too for feedback it's a first read it does this job with where you'd like to see this particular goal go or would you approach it have we accepted this goal or yeah yeah we're getting into the results oh the goal itself is itself what is this berlin pto slash [Music] across the district yeah is that commitment um they have i believe something like 95 members not all of them active members 95.

so i'm gonna guess we meet in the 23rd then the thirty and the sixth and the the am i do i have the wrong date so it's like three weeks we're not meeting is that okay as well i think it's fine the seven and if something comes up we'll just meet again that's i mean again not the same yeah it's today's the the next one next one is the 23rd 23rd um but in between now you have thanksgiving um coming up then the 2014 and if there's anything in unless we meet the 30 and then the 14 and leave the the next i don't know i i like it the way it currently is um but i prefer to be the seventh because i have other family commitments there i are coming within that week but we'll leave it for the 14.

uh that that would be helpful that would be helpful to know to consider the the entire composition of school sites across the city but if i i heard as latasha jamal say she would like know what's bulls is it that would be helpful or option two is we can provide you um the board options of what schools to remain open and maintaining eighty-five percent of the past yes that could be work within the guidelines of what we've talked about one high school one middle school those sites no rebranding yeah and then what are the what puzzle pieces so how do you have the least amount of change you achieve the 85 percent capacity like and then putting putting that name to it but then we look at this map and say okay that means this do we need to close another school or or not or two more i mean we don't right to reach that 85 percent what do we need to do and that would be helpful to us to make that decision i remember career does he have a hand up he has that look like he wants to say something no no that's i i i said it in and uh remember rodriguez you reiterated it so those are my thoughts that's a clarifying question and we're solely just options to maximize 85 we're not looking east west just to make sure i'm building the request of the board fulfilling the requested report i'm sorry east-west i just want to make sure that's not a factor we're looking options variable options where we have 85 capacity and what that looks like i think i'm i'll all i'm in i think i think we bring options that do bring so we can bring option one eighty-five percent now we have in all four quadrants of the city uh option two and so i think we can just bring different looks and then we can also have a live sheet that we can manipulate live if we need to manipulate okay what if we just move this one school what would that do i think that that that is great having it live so that we can have a discussion and be able to put that up there one of the things that i i would like to ask the board is as as as we're looking right we're looking now now that we have decided the middle school the high score is going to be at one of the questions that we should be asking ourselves is right now we have sixth grade at the elementary's right so we're we're what does that look like to do that transition right of moving the sixth graders to the middle school and phasing out center foothill and boston when you know what does that look like and when can we make that transition like what is the timeline right and how does the time like what does that look like transition i mean even the students from one high school to another high school the middle schools do one high school you know it's going to take years or or i would like to just right i would not like to i would like to see it face you know phased out since we have our seventh and eighth grade this year right so for next year what what would happen to those seventh and eighth graders before we jump to that can i can i ask a question i have my hand raised about the previous subject the elementaries yeah thank you um so my my question arturo is so i i appreciate that we're going to do some thinking about this and do some live thinking about it my question is how much how much of this thinking has already been done and deliberated by the reorganization committee and really how how can you com and i know you've already presented multiple times what what they've what they sort of landed on so i'm just wondering how can we just be remind remind ourselves of all that effort that they already went through and the conclusion that they drew and why they do those conclusions right um to help guide guide that i guess journey that we're going to have looking at at different different options because it sounds to me like it's something that it sounds like very similar to what they already did yeah and i think we can as we build that we can have that voice in our head obviously there's a couple of things that we have things here that that weren't in their plans uh so tk5's one no tk8 uh number two uh but we can definitely keep that keep that voice uh that we heard as these models uh were being constructed um by the members board member career [Music] i have two comments one going back uh to what shielding just referenced and another one going forward so so going going back to just the composition of elementary schools and the potential 85 percent target or 85 as a target um i i would i would really hope that staff would be able to instead of merely looking at schools and moving things around in such a way that that just gets us to the 85 really looking at all of the different pieces and and factors and and in essence bring forward a recommendation with rationale so uh so based off of uh the some of the costs and what's known with upgrades that are needed at school campuses or based on where where school sites are located or you know based on some of these different things that we've talked around a little bit so so instead of merely coming forward and just move eliminating a school because it gets us to 85 but but actually doing some of that thinking as a starting point not an ending point but as a starting point for us to continue the conversation um and then the second thing i would i would throw out there as we're talking about implementation so this might be crazy and this this might make this might make stuff go crazy um but i would i would hope that we would look at no more than a two-year implementation uh of uh with with all these different changes that we're doing i would hope that it could be done with no more than a two-year and and only reason why i say two-year and not a one-year implementation is because i realize that it's november 9 2021 and and there are just things that that need to get done but um i hope yeah we're not pushing this into three and four years of a roll out our member greer i'm asking a clarifying question when you say two year are you talking about 22 23 23 24 that when we start the 25 year this is completely done i need to do my math here um yeah that's a good question i i suppose what would it look like for 2016 he's saying 22 23 23 24 that's two years yes correct starting in in the fall of 24 right that that even feels like an upper end i guess i'm i guess i'm wondering what would it look like 20 what is that then 23 24 um for foreign implementation as opposed to 24 23.

that should be the primary focus of what our work is is and what is driving this work and so i i think that's the important part for me if if that if i am i'm trying not to come at this with a with a an assumption of what the outcome of this feasibility study will be and in order to do that i want to make sure that we're exploring all of our options but also centering that in our goal our this body's goal the city's charge as laid out in the a20 plan that was adopted is not moving us towards publicly owned power while that may be a positive outcome of this work the primary responsibility that we've established for ourselves is renewable energy and decarbonization by 2030 and while i don't think those things have to be mutually exclusive in this case i think it's important for us to to emphasize that it could be an all-of-the-above approach and we should not put all of our eggs in one basket thank you mr juno thank you um yeah i have kind of three main points um following up a lot on what um mark said as well i think the first is right if we're undertaking a feasibility study um the marginal costs of adding on the different um things are it just seems like a better use of our funds and i don't think especially when we're just looking at the cca and mostly the legal aspects and with the seo at the ratepayer question or the rate analysis um you know i just don't think it's going to be double or triple right it's going to be a lesser investment um my second point is that i think that there's something to be said as well for presenting these in the same report and in the same resolution um uh with regard to public um knowledge public awareness public understanding of these issues um i think that it could be a disservice to separate them out and expect that um you know a lot of residents are going to have the time um and capacity to really fully dive into these multi-page reports right i think this is a public good when we can offer um and make this clear for for folks to understand um i think the last point i'd say i'm very sensitive though as well to embers point about we don't want to pose these as opposites and i think that that's probably a question that can be addressed within the framing of the report um at the discretion of our contractors or whoever is working on the report as well right and they might also have you know the ability to address some of the other questions about migraine power or vpas they don't have to put it all on the same plane um those can be shown as kind of you know supplementary aspects rather than a main pathway per se um so i just think that we do have some discretion probably that would happen anyway with um you know any experienced person undertaking this sort of analysis so just wanted to raise those points thanks very much um well i i'm not getting much support from my splitting so i won't bark at you all about that although i may sway my vote a little bit later but um i think a couple things missing in the current resolution if we focus it on singular um it doesn't really talk much about authority who makes decisions who who controls budgets who manages the effort who gets the results who interprets the results who makes recommendations to the city council there's a lot of authority slash accountability slash implementation i think we need to put in here it can be done without four thousand thousand words and accomplish what i'm i'm trying to state so i think that's really critical that we add some elements of that in here um there's some language in here about how osi and energy commission are going to work together that should be the fundamental i think if we if we don't do that we'll miss out on providing a valid recommendation um we talked a lot about one size doesn't fit all we may need to look at multiple steps here on what solution fits the bill i will tell you i've been working with michigan council on climate solutions their state-related activity on how do we solve the whole climate issue but as a state there are solutions that are going to come out of that the potentially may disrupt anything the city is doing um a classic example might be if you look at the offshore wind study that was done a number of years ago by michigan state that i was participated in we could generate all the energy we need in michigan with offshore wind and forget about local solar if we really wanted to that may be the cheapest alternative low-cost carbon solution and how does that fit into the structure of a municipality that we would that we would own an operator how might that work with an scu would we buy power from somebody that's generating offshore we don't want to shut off the future because the future may have quite a bit of different look than it does today and i think us as a little community is it's ambitious for us to do this we're leading the rest of the state right as far as what we're looking to do um we want to start a movement we want to start activity but i don't want to get ahead of the cart here i want the horse leading the cart and i want to be sure we're riding the right horse and and we're up against this time clock so we do we need to think thoroughly but let's not overlook um how we're going to do this and who's going to be accountable for this thank you thank you jen can i just respond to that really quick yeah yeah i think um i think there there's a lot of really good sentiment in what chuck shared um but i do think i have to reiterate that the energy commission is an advisory commission to council and that is sort of the role it's very clearly in the charter and i think that we should be doing this collaboratively but i think that is i just feel like you have to reiterate that there is a professional staff that will do this work with council and the commission as an advisory commission to help make strategic decisions and give information to council well taken i think just to combine those two points um and to to leverage off of or jump off of chuck's chuck we can always weigh in on chaffs on staff's analysis of the report that's something we can still do but i think missy's point is is we advise and staff is is going to be the primary entity which evaluates um the the feasibility study and comments on it that's that's my interpretation as well um commissioner mccoy and then commissioner 11.

i've been listening into the discussion and and appreciate everyone's thoughts on this issue um one thing that it seemed like there was some differences on that it didn't seem like there were a lot of clarity to me is what our technical questions that a consultant for the city should be answering versus what are political questions that that voters or their elected representatives should be deciding so for instance it could be that there's more than one way to meet the 820 goals and maybe some of those ways are more expensive but might provide benefits in terms of electric reliability and others are cheaper and might not have those benefits and i think a consultant in a study would be well suited to explaining those trade-offs but in terms of like recommending the best approach i don't think that's what a feasibility study or any other kind of study should focus on i think that's the decision either through for voters through a referendum or for city council and i would just encourage that to be taken in mind going forward thanks thank you good input caller ending in two four five color oh okay uh this is tattoo murphy speaking um i live at 3 15 in the vicious street in ward 5 and i've spoken to you before about some of these matters and um i've been following very carefully the uh discussion tonight and um it seems like it's gotten very complex and it looks like people are trying very hard to um get to the bottom of it and align things so we can everybody can be pleased with what comes out in the end i just want to say that um i have originally been very much involved in the support for you know municipalization feasible studies and um because i think we need to know if it makes economic sense in an arbor and i hope that the um resolution as it's now worded will be able to get at that i think one of the things that i mean maybe i should first say the discussion um in the presentation that you just felt about the sau was beautifully done and the people in ann arbor for public power also believe it's a good thing and should go forward right away but i think also that the um the things that we had thought about for what was what you're calling the traditional means would be that um uh it would it would take it would um let the community manage and responsibly service the ratepayers and it takes the elected grid out of the hands of bte which is cooling unreliable and has very limited plans for getting rid of fossil fuels as sources of energy communities could also give back the money it earns to service the ratepayers rather than a dte giving it back to investors that is it could stay in the city and not be paid out to shareholders this last year in lansing and traverse city earned over a million dollars each which they could reinvest in their communities the muni in winter power florida which um spoke at the energy commission meeting last month they use the money they earn to start undergrounding lines so i think these concerns relative to dte and really relative to concerns about fossil fuels should be should stay in the conversation so i look forward to the meeting next month thank you very much thank you anyone else missy a car ending in 134 yeah thank you dr saltz and chair mursky this is ken garber 28 haverhill court uh i appreciate the serious discussion tonight the problem with the options analysis is it conflates feasibility with desirability as commissioner mccoy said first let's find out if a muni is feasible that's a technical analysis then only if it is we can decide if it's desirable especially since we should be pursuing all options for the foreseeable future we don't need to choose certainly not at this stage an seu we know from dr steltz's great presentation is both feasible and highly desirable we also know it's not enough often told you back in march that only 10 to 20 percent of buildings are optimal sites for microgrids and seu can help us meet our clean grid goal but it can't get us all the way there we're probably even close the muni on the other hand can execute power purchase agreements including for offshore wind to meet that shortfall which the seu cannot do because it lacks the necessary polls and wires so the s eu and the muni are complementary cca is currently illegal in michigan that can wait and vpbas and migraine power aren't a big part of any clean grid solution the muni feasibility study has to be well done with defined scope as commissioner hookum pointed out it should include a detailed engineering assessment and system analysis engineers make site visits to all dte substations also look for transformers look at transformers and lines to evaluate their age and their condition economists will calculate average and peak system loads based on regulatory filings and city data they'll apply ferc and mpsc filings to evaluation using both income and cost approaches now model future coal gas renewable prices and derive comparative cost and cash flow for dte versus muni scenarios all this must be done accurately so you can trust the results very few consulting firms out there have the necessary knowledge and experience there is ees and new gen and maybe a few others the idea that they can do this new expanded study for under 200 000 or even half a million is wishful thinking and there's no need because we should pursue every option at this stage not spend scarce funds comparing them the muni is the only one whose economic feasibility we don't know let's find that out while advancing the seu so any resolution should be about feasibility thank you that's all anyone else missy nope nope okay lots of good discussion lots of good insights good comments at the end um thanks everybody for hanging um with all of us through the whole evening and hopefully we bring back to you a refined resolution in december that resonates with everybody and we can get this on the council so thanks very much and with that it is 9 20 what is it 24 and i adjourn this meeting thanks very much thank you you

so overall students in quarantine the days we have had 287 students in quarantine overall staff in 14 28 and the total is 315 days that staff and students have for a team so when we uploaded this on thursday the numbers have changed as of today so they have increased we do update the dashboard every monday and it's available on our website so if you go to the website under coven information and you click on that the dashboard comes up and you can see the exact table that is presented tonight so again this school year looking at our cases fall break occurred the week of october 4th through the 8th so three weeks following yeah okay so three weeks following the break reduce the highest number of positive coping cases which cause students to quarantine and isolate positive coping cases have primarily originated from outside our school from close contacts from parents and siblings who have contracted covenant from their places of employment or family gatherings as well as from community events and extracurricular activities outside of our school due to the increase in cases after fall break we're going to be requiring teachers to separate the desk and go back to our semi-mitigation plan where we had students a little bit more separate right now they are working in groups um separating desks and limiting group project work for maybe two weeks after thanksgiving and winter break um truly continuing to emphasize hand sanitizing and hand washing we will continue to work on that we do have our um electrostatic sprayer in the classrooms and they're sprayed three times a week and all classrooms have common areas have operating hippo filters which we did perfuse with esser funding we purchased all those hepa filters for every classroom and the main common areas and speaking of quarantine we did we have had some cases where students have had to double quarantine based on either staff positive case or students we did offer in that case a test to state option in terms of just closed contacts not actual positive cases so on a case-by-case basis we will continue to sort of look at that this week we were very affected by fifth grade students who were passing it around but also it started with this gathering that we know the students were at during fall break which caused um the fifth grade situation so mr nathan and mrs do you want to just share a little bit of where we are with fifth grade and what our thoughts are moving forward so currently we have two teachers and and a substitute teacher who's been working in fifth grade who have are getting overcoiled or webbed in diagnosed with cholesterol tested positive we have seven students eleven that are in quarantine seven that have tested positive and then we had another one yesterday so right now we have 29 students total out of the 70 either on quarantine or isolation in our fifth grade and we have 40 that are still here on campus we were contemplating and thinking about if this continues because this is going into week three would we should we move forward with virtual learning from last week or week and a half to try to stop the spread in that particular grade level and hopefully not have it spread throughout the rest of our campus because our goal is to keep our campus open so those are just things that we're thinking of and we're still following to see if we're going to still have more cases and more students that are testing positive in that grade level thank you and also looking at classroom coverage we have like we mentioned with miss birth of ambrilla we have our specialists we have elementary music pe and librarian and in the case of no substitutes available and the teachers being out we've had to cancel specials for the elementary classes so our specialists can cover and we have used our out of the classroom teachers to also cover at different times so our school counselor has covered so we really are all hands on debt prepared to help cover these classes because we do want to keep our students in school the last thing we want to do is obviously close the school and have them be instructed virtually what i will be proposing at the next board meeting is that we look at how many teachers have lost planning time and how many even have middle school teachers who during their planning time will go cover a class um that we can look at a budget with a compensation plan to just kind of an extra thank you for covering classes and lots of planning time because teachers give up their planning time they still have to plan on their own time um and sometimes it's you know just a hardship but everybody is really doing a great job in trying to mitigate and keep each other safe did you want to add anything else yes so per discussion or an administrator earlier today and just have a few questions if you will for the board that i'd like you to consider and one of those is at what point do we bring back the task force to consider looking at mitigation steps and moving back into possibly phase two or phase one so that's one thing that as we see an increase is that something that boards would like us is happening to consider another question is last year um we did see an increase after a thanksgiving break as well as after christmas break um not in particular to students but to staff we saw that in flux we have been holding on for our bootstraps all week just to keep people in the classrooms um to the point that we've been covering as well and just spread super super thin so we're really concerned of if that trend continues for us like we saw last year um staffing needs are substitutes we've done really really well this year thanks to miss monica who oversees ourselves and keeping them in the classroom but we've kind of hit the end now where we have two or three positions open every day and no subs to fill them which then we're kind of you know dropping peter to pay paul and eventually that's going to catch up to us and so we really need to ask the board to be mindful of that as we move forward um coming into thanksgiving and christmas break and not that we would stop teaching but if we did go that route like we did last year we did um after christmas break two weeks of digital learning and then all the students returned back on campus we also last year required that our staff be home and more or less isolating with their immediate family non-extended family because they're on the clock um doing that so that's one of the things that we asked last year to help mitigate the spread one thing that we've also talked about doing is before we come back to have testing centers that last year pigment county put on this year we actually have our own testing site but be able to test our our staff before coming back from those breaks is something that we are considering moving forward so let me make sure um two two more things one of the things that we saw tonight um in our call to the public we have lots of parents that have lots of questions um if we continue to see this trend of upswing i would recommend that we have a study session where we can have an open dialogue with our community as we saw that they want have a voice and they want that voice heard um where the board can go back and forth and communicate answer questions ask questions of our community as well to really get the entire pulse of what our community is wanting us to do as we are here as superintendent and principal and assistant principal to serve our community and it would help us to be able to make those educated decisions based off of their wants their needs as well as a time for us to hear our staff openly as well as that our staff communicate with you as well and then the last thing is with all of this going on i know i talked about it earlier when we nominated our nurse last year for um the golden horseshoe award she's done um this lady has gone way above and beyond and i can't believe that she walks in here every day and continues to test and it is too much for her and we definitely need to look at adding if it you know she's doing all the jobs she's done on a normal year plus the coco testing she's trained me to help her but there's only so much i can do and do my position and we really need to look at at least with her window this year giving her an assistant to help her in the nurse's office and so i know we're dealt with this huge deficit budget um but if we want to continue to stay open we've got to make sure that our school nurse is healthy and also has the assistance and help that she needs and so if there's anything i can do as an administrator is to plead for our nurse and say we gotta get this place and we gotta fix it fast um because she's literally a trooper marine sportsman trooper but everyone has a break-in with it and we need to make sure that she doesn't lose yours because what she does for our kids is she keeps them in school and so if that means that we're going to do tests to stay you're asking her to test tons and tons of kids right now it can be 40 a day we did what this week we did about 15 and it took about three or four of us an hour to do 15 kids through the process um and so we need help and with that their consumer county health department paperwork so with all the reports of the tests there's like 20 to 25 four page reports that need to be uploaded into we have 24 hours to get all of that clerical work put in and we've all been trying to help maureen with that but she takes it all home on the weekends and is working late at night yeah i think what you all see is me out there the 17 i did that's that's nothing that's nothing that's the ones that happened in that first hour continues to test throughout the day and keep our staff um healthy if any of them are feeling sick immediately they come even if it's a headache and test so we can either put them back in or get them out for the safety of their so like i said my last plug is you really need help with her um and so that's something that we all need to figure out where and how but we need to make that that happen first and foremost and that's my all of my items well i i want to say this whole like super super long two day week that we've had um really goes to show how strong our leadership is and everyone is on board to fill in the gaps and pick up the ball and everyone is substituting there's substitute teacher shortages all over the country and we're maxed out in a community of retirees without full-time jobs here we are some of us are trying to volunteer to and sacrifice our income in our career to substitute um it's really kind of surprising that we have a substitute teacher shortage here in green valley but um just the fact that all of your specials everyone's jumping in and that's amazing and here we are trying to figure out how to close the achievement gap but we're taking away the planning time away from our teachers that's inappropriate to ask to our teachers our nurses taking paperwork home on the weekends to complete it that's inappropriate for us to ask of you we can't afford to have you experience burnout and leave us oh i'm not you say that now but i i think it's a war we need to keep all of these things in mind that these are human beings with limits and um thank you so much for keeping the team together and everyone has a very strong picture of the common goal of keeping our school open and the kids in the classrooms um but as far as the uh um increase in um cases goes what are you hearing from the teachers about that because they're my my concern where i'm going with this is there have been school districts across the country where teachers have said i don't feel safe coming to school so i'm not going to and if that happens we have to close our campus so i want to do whatever i can to keep the teachers feeling good about coming to work every day so we can keep our kids in the classrooms so i think they should have a really loud voice on what we do with this and our teachers i hope there i know many of them are listening and some of you are here but we're very very grateful to have the teachers that we have on staff because they want our campus to stay open and they've been we got numerous emails and text messages last night about planning for today and how people could help and that was our teachers and our support staff so tomorrow we will have a meeting and get to hear more as we talk about some safety protocols we're going to be employing in the coming days and coming weeks but we will be able to hear more from our teachers as we know right now their biggest concern is their students and their families so when we talk specifically about the fifth grade we've kind of asked them because we were having that discussion they obviously understand the importance of kids on campus but they also feel very confident in their ability to teach virtually which we didn't have that confidence two years ago and so they were confident in doing that as well if needed and i think all of our teachers are in that position where they're honestly ready to do whatever we ask and whatever we need to keep kids learning but ultimately everyone wants to stay here at school if that is the safest thing for students and staff we had our student advisory meet this morning and we spoke to the teachers about during thanksgiving we typically have parents come in and have lunch thanksgiving lunch and pie with our students and we had already said we weren't going to allow that we're holding off on our volunteers on coming in until two weeks after january just to kind of let things settle but teachers you know they're torn also because they want to be here they want to be here for kids but in the sense there's still that urgency of we want to make sure our students are safe and that they're safe and so we did they were happy when we said we're going to allow you to separate the desk a little bit more make sure you're ensuring hand washing we will limit the number of visitors coming in we are planning our veterans day activity but we did separate kids and they are in cohorts with their classrooms we're going to be discussing tomorrow tomorrow our winter concerts because we we want to keep running school but we have to just really think it through and make sure that everybody feels safe while they are here removing our open house to the spring so it'll be a celebration of learning for now but people should be posted on that and then our ptc also um has decided to postpone the grandparents bingo night that was going to take place next friday 19th and we will also come into the spring and our veterans day celebration will be held outside as well we're just getting creative with the way we're doing things just to keep us and we normally allow parents and community members to come to our veterans day celebration but we're asking this year that we just limit it to our presenters and so our kids can be part of it and we won't be so congested two questions steve so the problem with that question is when you talk about it asymptomatic so every one of these cases these positive cases has shown symptoms what you're talking about the majority of our students who have tested positive are experiencing minimal i'd say i mean everyone every class the ones that are tested positive that are completely asymptomatic most of the children i'll just be honest one of them is mine he had a day and a half of a headache and was bouncing off the walls for the rest of the eight and a half nine days of his quarantine time okay um and so you know i'm not in the homes of all of the students but all of our students have returned after their 10-day quarantine look at the current student cases that we have on campus i can speak for them out of the 20 that are current this week i would say um 15 12 to 15 of them had mild symptoms and then the symptoms worsened after i did the test and they went home and then they really started having symptoms a couple days i've only had about three or four of those kids that had absolutely no symptoms at all and were at school and why they ended up getting tested because a parent or they were close contact and they would be tested just to see how they were all possible so non student cases i only have three and those were all due to close contacts at times so um most of the kids have some symptoms but maybe just um 20 of those symptoms at all and the only reason i need to test this because i get a phone call saying somebody at home has it okay and second question uh out of the 41 student cases we've had this academic year so far any hospitalizations um emergency room visits no long-term stay thank you and it was due to an underlying condition well fortu i i know there was a lot of talk a few uh months back when um some of the mutations were coming on uh how it may affect kids worse and i think fortunately that hasn't been the case at least not to be for like a uh stay and that those children had something already and i i don't i'm very very grateful for that and i know most of our cases are students but we also cannot forget that those students go home to susceptible adults and we have susceptible adults as staff members and faculty and you know the kids should always be in the forefront of all of our decisions but we can't service our kids if we don't have the faculty or staff and so a lot of our decisions um and the protocols and all of that are to protect the adults that are susceptible to it um i think i guess i kind of assumed you were always kind of watching this mitigation plan kind of moving along i um so i have no problems against you starting that back up and i i do not i i don't love the idea of wearing masks but i do love a lot of the other things you guys did i've said it so many times we didn't have pink eye in my house we didn't have scrap throat last year we didn't have colds it was awesome so so what we will do is continue to monitor daily working with miss wormy to determine what needs to happen if we feel that the next board meeting is december 14 that it is a tuesday so we have december and january meetings are on tuesdays and then the rest will be on mondays but december 14th if we need to have a study session but we will continue to look at what we can do to continue to mitigate the situation here on campus does caisson any questions thank you i have to when will we see the request for the nurse's assistant on the agenda export me thank you got a good answer and then the other is um thank goodness we've got our buses going if maybe you've been to any of our um sporting events a lot of the schools are renting charter buses because they don't have drivers so i gave steve a hard time like why don't we have these custom coaches i need to inform people we don't know because we have drivers and our buses so i can't imagine the cost of that but it's it's not pretty i'm sure i'd also like to mention that because we are keeping my bus riders healthy and keeping the buses empty we are actually helping neighboring school districts with their field trips as well oh right cool and that's revenue coming into the district because instead of paying their charter they're paying us to travel and then the only other thing is is how can we help the substitute shortage if it gets super critical um is there a i know you've got to do the background checks is there a emergency provision something something that we could do to if you meet a b and c then you can help sub i don't know how that looks there i would think there would be something might be something looking to look into that that and we do have a scroll of um substitutes and i go through the list a lot of them are already filling in after they're walled in or solid some of them are choosing not to come into the school right because they are elderly i have a son who tested positive and she's our normal sub so she can't have more confidence um just various reasons like that that and we do have a pretty good list of people right we currently have 35 um so it sounds like a lot and it is it's probably more than i had like last year i had left but you're getting in trouble and the staff is overloaded you know i'm i'll just say me i mean i got some bandwidth but i don't have the background check and all that stuff that they have to go through can get the kids to certify right yes you can you can okay so push down to shove you can call in the backup whatever you might want to call well that's good to know so okay but just so you know we are certified to serve lunch remember last year yeah okay thank you any further discussion questions thank you okay on to the asba proposed bylaw change um just a point of clarification is huge you had a question about um uh core beliefs and violence and bylaws and it looks like we uh looked it up it looks like the bylaws are the core beliefs same thing they okay so um we have a proposed change to the bylaws of asba so i will entertain a motion to uh on this and then we will have discussion i'll move that we vote yes for the um proposed by law change do i have a second a second okay discussion uh mrs kais do you have some discussion no i'm concerned about it okay so um and i raised the issue last month a little bit i think people know where i stand on this i've served on the board for almost two years now and over the past two years i've probably participated in a dozen webinars and on-site or on-site trainings of the arizona school board association and i can maybe count on one finger the number of those webinars and training sessions that had anything to do with what the board can do to help our kids progress academically they don't talk about it i think it's time for the asba to start helping school boards learn what we can do to help kids progress academically and achieve and not spend their time and resources in allocating board seats on the asba board on whose eligibility is totally and solely based on the color of somebody's skin there's nothing in this amendment to me that's inclusive it divides people further based completely on the color of their skin every school board in the state has an opportunity to elect members to the arizona school board association every county has a representative on the arizona school board association fema and and maricopa county have an additional seat navajo county has already elected a native american to the school board yuma and maricopa county have hispanic members and there's probably more hispanic members on the on the arizona school board association than than sometimes what you can tell so they are already have representation on the board and i think it's time to stop this designated seats on the basis of race they need to concentrate on helping our kids perform academically that's the way it should be i think this amendment is contrary to the values of equality and treating people as individuals and not mere group members and i strongly urge this continental board to reject this motion well i i have um [Music] something you said about dividing them by solely on the color of their skin right now the hispanics and the native americans share a seat and they're pretty much by and large the same shade of brown what we are proposing to split this seat for is not the color of their skin since they're pretty much the same color um but their their demographics um you mentioned that some of the counties have um ethnic representatives they are on the board and i may be wrong if i if i don't get this right let me know um but they they are sitting on the board not to represent the special interests of these demographics but to represent their counties and then these caucus board uh seats would represent the special interests of these particular demographics um i committed myself personally to be a lifelong learner i'm not afraid of hearing anyone's opinion i think i can learn something from anybody i'm not worried about them having an additional voice on the board i'm not worried about being so gullible that i'm going to be persuaded by something if they're wrong about something um i've i've got enough confidence in my own discernment i think there are many thought leaders out there who welcome the idea of listening to different types of people um and to your point mr ulri um how can we help improve the education of our kids how can we increase these ever important test scores um ell has not always been taught in the elementary level my mom when i was a kid she taught it at the adult level through a community college um and it was called english as a second language is what it's called back then um and back then it was not taught in any public schools especially not at the elementary level um however i would have no idea the number of children that do not have high perfection proficiency in english and even though we have um these spanish immersion classes all of the core subject matter is taught exclusively in english and if we do not give those kids that don't have high proficiency in english um that extra time out of the classroom with their ell instructor to help strengthen that they're going to do pretty damn poor on those standardized tests wouldn't you say so helping them learn english increase their test scores and that helps us that helps our school look better we have um 49 of our children are hispanic now most of those i'm sure their families are very proficient in english and all of that stuff but there are some that aren't and i i don't know the answer to this question i'm proposing it rhetorically i guess um who do you think championed the idea of bringing ell to uh schools at the elementary level do you know his rico by chance who that was no i i don't know either i probably should have tried to look it up but i would i would be willing to vet real money that it wasn't an old white guy um it was probably a special interest uh hispanic group that championed that and got it in and it got all test scores across arizona because of our high percentage of families that don't have high proficiency in english it help test scores across the state i think they deserve a seat at the table every year not just every other year and they still have a seat at the table no matter what if we vote this down and the whole state votes this down they still have a seat at the table the only thing we're voting on is giving them a seat every year instead of every other year um i think we would be doing a disservice to 49 of our constituents our constituents are the students and i i know i am very ignorant to many of their problems and if there's a tiny chance that i'm going to learn more about their individual problems i would be more than willing to hear it and [Music] native americans have probably so many more challenges living on the reservation um not having access to internet you look at the internet availability in navajo county and just our reservations right up the road here um that puts kids at a huge disadvantage do you think some white guys sitting on the board on the gilbert school district is going to try to champion and uh reduce cost internet access to school children because that's a thing now you can get reduced cost internet access through cox if you meet certain um stipulations um i really doubt that was championed by some old white guy too and that low-cost internet access has helped our test scores here in continental it has helped test scores in children all across the state so mr albree you talk about test scores a lot and you talk about how can we help our kids how can we help our kids now here's a group of people saying hey we have ideas i want to listen to their ideas they may be wrong and i'm okay with that i don't have to vote or agree with everything they say but i'm still going to take the opportunity to better myself and listen to them every year not every other year um well i have a couple of things so one thing i would say the asba conference is coming up the first day is how can the board help the academic um of the school and is their first all-day agenda what that said is to get back to the subject just let me give you some stats and i'll get to my point the report i have out of 654 students here at continental um 319 are hispanic 24 or multi-ethnic five native american eight asian nine black one pacific islander and 280 white so but we go back to the representation representation and equity that for students parents members of the community i mean i can say all day long yes i can represent a hispanic a pacific islander an american indian student and look out for their best but i've never walked a mile in their shoes you know i mean it i that's the only best way i can say it um so to add an additional seat on the asba board so both all three caucuses of the major minorities it's an oxymoron kind of right but um so they have representation and equity um because people like me have not walked them out on their shoes i could say all day long i will protect your kid but i don't know what it's like to walk into you know i grew up in a 98 all-white middle-class school on the east coast um and our board almost represents that right um so it's it's just as kind of a scary thought not to support this issue so with that i will pass on him again okay i i think it's important to explain my vote a little bit um i've been here on this board i will be starting my ninth year and i can assure you i guess if i were to [Music] put a title on it i say eat purpose of them i think that we all need to come together as one to work together for everyone i know that's easier said than done i know that's a challenge but i can assure you roughly nine years ago when i started at the board level i wasn't thinking that when a child comes in here i'm only going to give them 110 based on their skin color um it's it's my if i'm going to be a part of education in any capacity i don't care if i'm it doesn't matter what i'm doing in public education i owe every child that comes through that door 110 of my effort and i could care less what their skin color is that's how i feel about it so i look at this as a little bit slightly different direction but um i absolutely realize and respect the fact that they have unique circumstances absolutely of course they do but i promise you i can knock on every front door of every child every single child in this district and they each every and every one of them has a unique circumstance every single one of them so at what point do we say okay are we gonna work for you or you or just some of you or in my mind you better be working like i said 110 for every single one i get it it's an imperfect science i get it there's there will be some children that maybe don't get the what they the coverage they need i i actually think that there's a uh is the rural caucus right i think in my mind that makes more sense because you're you're you're covering the rural needs as as a group you're not singling out well i'm going to cover that for you and that for you and that for you and great if you can that's i mean if you can cover all those things great but let's talk about the logistics of all this talk about the red tape let's get let's get a little realistic here folks i just i realize and respect they have unique circumstances um frankly i'm tired of division i'm tired of it sick and tired of it yes not only at the school level but um you can go from school boards all the way to the present united states there's division everywhere you look i'm tired of at university levels and it's like they it's almost like they're they they want to go into a room and put you there and you there you there you there um i'm not sure what that accomplishes other than more division more conflict and frankly i'm sick and tired of it and that's that's that's my view on this i think that we are far stronger united far stronger again there are issues with this hispanic neighborhoods or issues with native american areas they had better be addressed absolutely and if their person that they have elected at the state level to represent them at the county so take give me a county naval county whatever it may be if that particular person is not addressing those needs then you have the wrong person doing the job frankly but i just i just i i don't think that adding another level of bureaucracy is going to accomplish something i simply do not it's not another level of bureaucracy it's another seat at the table that exists understood but as a whole another director for each county two secretaries and something else for each one of those seats to me that's about that's a that's a whole palette full of red tape but they already have that they only get to sit at the table every other year so now we're just letting apparently that's not the case with what i don't mr ellery did the homework on who's on the on the board now but i i simply don't think it's going to accomplish anything i just don't i don't think it's uh um i don't but there i you know i'm i'm really sick of the division and the last couple years the news has been full of race talk and these people against these people and these people have problems with that and i i want to i want to walk away from it too i want to i want to stop all of this and then you have to start somewhere i have the luxury of ignoring it i do roxanna do you have that luxury no money that you have that luxury no i don't think any of us could ignore it you i don't think a parent continental could ignore it i don't know i you know we're obviously a disagreement and ignore it and not listen to any potential problems they have so i think that is i think that is um i think that's absolutely incorrect i think if we vote no on this it's it's it's not we're just going to put up our blinds and forget about it oh that's that's absurd well they are they obviously need a voice every year or they wouldn't be asking for it so all they're doing they're bringing information to us and i've said my piece thank you anybody else the only other comment i would have if we want to continue this then there ought to be an asian seat on the board there ought to be a pacific island proceed on the board there ought to be a hawaiian island proceed on the board we're going to truly asians represent almost the percentage of the population in arizona as native americans what's their graduation rate compared to native americans and um hispanic populations are roughly 50 percent less than everyone else asians have a drastically lower graduation rate than i think and i think we ought to do everything that we can to close the achievement gap for those minorities in the school we absolutely need to do that we can listen to you know as as uh probably the one sitting on the board that has been a public education teacher i just want to say that one of the things i know that i experienced as as a public school teacher from myself as well as all my colleagues is that when we go into the classroom i think if you were to ask us how many of your students are native american african-american wife i don't think anybody can answer that question because we don't look at our activities as a category we look at our students as people that we love as people that we want to nurture as people that we want to teach and the people that we want to grow into a community with us and as we continue this discussion about how many of this and how many of that well if we're going to do that why don't we proportionately just take a look at what the population is and divide it up by that so it's 50 of our tax paying constituents in our school district are white there's let's have a school board with 50 percent white do we really want to go down that path i must say that i find this whole discussion somewhat disturbing because i think it's time for all five of us to just accept the fact that we're dealing with human beings and learn how to listen to each of us each of us regardless of what our race our religious religion there are many many federal laws that have been intact to ensure that we do not discriminate and that we listen to each other and i don't think we have to assign seeks to do that mr president i'll call the vote okay i would can i just say something real quick um as the superintendent it's my obligation to always advocate for all students especially with regard to issues of equity as with all governing boards across the state considering this action this item is brought for your consideration in exactly the same spirit of advocating for equity this caucus the purpose of the caucus is to promote legislation to improve educational opportunities for hispanic native american and other students of color in public schools and being that i sit on the amupat board and when major universities are looking at graduation rates college graduation rates for our minority students in arizona and they're at 17 i really feel that something does need to be done because if we did have it figured out in arizona if our asba had it figured out our percentages of college graduates would not be what it is for all students so um i just for the record i would just like to make that statement thank you very much i'm sorry let's just okay no motion details okay uh 12b additional paraprofessional position please sir when you say the motion failed so why are we not going to go or if you want me to go in do i do that a motion to approve an additional any discussion on that okay this is alan yes yes thank you emotion passes okay mr grave you still on board we are authorization to issue a purchase order to waxy sanitary supply would you give us a background please all right so we had a vendor come to us to show us the uv angel system which is a uv is an um aerial disinfection system it gets rid of all the pathogens in the air if you take a look up at the feelings above you and i'm watching so on those who do it or not if you didn't look at the ceiling above you in those grids what you would see is a unit part of a room like this who would be if you take it that grit and break up into a third you have an air intake system on that first third it would be collect in that middle third and then there would be an exit air system on the other side so what's what happens the air comes in it gets sucked up in it goes over the uv lighting kills off all the pathogen and circulates out good air um if you're taking that same grid as it was a light grid in a classroom or a hallway that middle section would be lighting this is a no cost option for the desert we started working with fema to get a drink for this but working with the arizona department of emergency and military affairs and everything that being one doesn't sponsor this but somebody from the department of health services does so we're working with federal agencies to get grants for this so this is an authorization that you write the po when and if we get that grant funding from one of those federal agencies so it's conditional on that ground yeah correct okay i'll entertain a motion to authorize the issue of a purchase order to waxy sanitary supply um if the grant comes from a from any particular from one of several sources yeah okay should be brought back to the board okay so we can do that to look at uh have a look is that uh mr greg is that likely to be in the next 30 60 90 days roughly or is there a time frame i honestly like honestly i don't know we're still working with fema to find out why they were funding this and they're no longer funding it so we've got conversations coming up the whole reason to bring it before you now is that way once it actually is approved by one of those government agencies that we can go ahead and just move forward with the project that's why it's been brought to you now until once the grant was actually approved so we're trying to be proactive and not have to try and call a special meeting to do this mr president i made a friendly amendment to the motion of a friendly yes okay so uh when and if we get this a grant from the unknown source government source we will bring this back at the next board meeting whenever that may be as soon as possible to make sure this uh gets on the uh potentially in the next two or three weeks depending on their board meeting schedules we have to do a mid-month board meeting or not yes okay 12d vouchers excuse me point of order what potion just have the the amended motion the original 12 seed so the amendment had been voted on before and that passed so there wasn't the cheese to vote on the second motion okay well my understanding that the amendment was voted yes and it was changed to the new amended version is that not the case that is what it will be okay uh vouchers 12 d [Music] yeah i i ask that this being removed from the consent agenda i guess anytime that i'm being asked to put a stamp of approval on over a million dollars of expenditures i struggle when it's on the consent agenda um but i've just got a few questions uh greg and and uh i mean i'm assuming you've got the district financial report in front of you um i have the consent agenda up in front of me oh okay i'm just um about your 9009 page three there's fifty six hundred dollars of expenditures for social emotional learning that's charged to the capital account can you explain that to me [Music] um i gotta find the actual expenditure in the report i'm working on my phone so please start with me understand well code 6643 are for books so these are some sort of a book i i don't have since i don't have my computer here with me i hope i can't say exactly what those books if you could just let i'm just interested in why church capital i guess but um if it's if it's a if it's a curriculum book it has to go to capital okay if you could just confirm that i'd appreciate it page five there's it says repair and maintenance twelve thousand dollars there's no explanation of what it's for scene voucher yeah it's about your still voucher 9009 page five okay so this is our hvac system okay i just uh again uh as much explanation as you can give um about your nine zero one five page two foundation students and teachers forty six hundred which went to esser funds but what just what is foundation student and teachers that's the wilson foundation the the um athletes the wilson foundations and the reading curriculum missouri go back and forth it's our wilson foundations it fundations it's our intervention program okay thank you um the last question i have um well i have two on the payroll vouchers one of them is dated september 21st then october 1st and then october 19th is there any reason that we didn't get the september 21st and the october first vouchers to be approved at the last meeting [Music] [Applause] okay and then lastly i just want to understand a little bit greg about how you're handling the blank vouchers that we sign every week last month we signed one two three four five six seven eight blank vouchers and in looking at all the expense vouchers here there's still four of those that are outstanding and haven't been matched up with with the actual expenditures and that's uh 22-24 25 27 and 28.

I submitted two foyers. One had to do with open meetings act when information was relayed about a letter that was sent to the mayor of university park about tiff funds. I forward the information. Yes, I did receive it within the time period but it wasn't posted on the website. I submitted another for you about the company that's demolishing the dome. Yes, I did receive the information in the time period allotted, but it wasn't posted on the website. What I did see post on the website was a big critic of the school district even during the days of the consent decree that wanted to know about information about a particular current school board member that had been redacted by the board attorney. So I want to know why why is it that we can post her information and her colleagues information but you can't post the information that I requested.

Now, if you remember correctly, the school board dumped millions of thousands of dollars to educate teachers, certify them, and certify the school as a IB curriculum school, middle grade, sixth, seventh, and eth. Ketta Scott King Magnet School is the only elementary school that feeds into that program. Our students are getting a head start. It would not make sense to try to destroy that program. Just last month, the school board agreed to release Dr. Condise from doing the evaluation that program. Well, you as far as this article is concerned, you can just take that off her plate. It's not even necessary. We know that the program is working. We know that it's the only elementary school that feeds into the middle school in which you wanted the middle school to be IB certified. Okay. So, here's my recommendations. Number one, leave the dome alone. The dome can benefit everybody in the school district, every interested party.

the 7th grade scored higher in the areas of expressions and equations and also number systems about the lower than the state with fractions in geometry and for grade eight we outscored the state in exceeding a meeting of 39 percent of our students scoring in these categories in comparison to 31 with the state and 61 percent of our students started partially meeting or not meeting to the state 67. the areas we scored higher in had to do with functions of geometry there and from lower with expressions and equations so the things that grades six through eight are doing to work on um improving math scores moving forward further is um that there are um interventions providing during a special block we have in the sixth grade called quest block uh they're also using flexible grouping of students and teach me teaching skills in small groups they're using data from if selene to have to identify and address the gaps that are needed to be looked at and they're creating video lessons to supplement what students are expected to know and then students with substantial deficiencies are either recommended or already in our math labs going back to the grade 10 on mcast results in comparison to the state we outscored the state in the exceeding a meeting category with 77 of our students in those categories as compared to 52 in the state uh 23 of our students scored partially meeting or not meeting compared to the state's 48 um we scored higher in the state in the areas of algebra and modeling and modeling is about um you know using mathematics to help really solve everyday problems and apply on mathematics in our everyday life and we scored slightly lower than the state in the areas of um geometry which is interesting because grade eight we were higher so you know i i know yeah why um one thing i do want to say uh grade 10 with this cohort again um standard gross uh percentile we were um seventh in the state for growth on in mathematics this cohort um so again um congratulations to our to our 11th graders and so what is the high school um or mathematics department doing um so all of the teachers and in all of our different math classes in the high school through pre-assessment um to identify gaps as the students enter their new courses i'm providing additional practice problems regardless of what course students are involved in on basic mathematical computations and number sense on scaffolding with additional and relevant math materials and then designing assessments that address the standards and that are a minute and cast open response um questions and even in math there's there is writing that is involved in mathematics as well all right so next we are moving on to science technology and engineering so for the eighth grade test you can see that there's four um forming categories that are all represented equally earth and space science life science physical science and technology and engineering so for the eighth grade um test results we had 65 of our students within the exceeding remediate category versus the state's 41.

and what's the problem ptosis is the taxes [Music] why is it they're the berlin education foundation for that oh i'm sorry they're supposed to be they're supposed to say oh thanks one two maybe they have one well i'm like there's two bes and one and that would be an easy thing sorry that's um so comments because would this be useful the way this is set up a reasonable approach to to because we don't accept the goal is this is worth discussing this if we don't accept the goal and the discussion is just out there i think this will help us i like decide i think it's good for the school committee to know what's going on in these little groups i'm on the boylston education foundation but i have no idea what's going on with pto or special education or stuff going on in the selectmen and the high school so i i just think it it would serve two purposes it would get us involved in the community it's also good for learning the problem i think might be time for some people because we're already going to so many meetings so it's like to add i mean i i know that i'm already on bef so i can easily take that because i have to go to those meetings anyway so there's killing two birds in one snow but i don't know that there's too many people in here that are part of some of these other groups so this might be another huge time commitment for people unless we're talking like one meeting or two meetings a year or something like that that's what it says actually um on the second to last full and attend at least two of the group's meetings or activities oh or activities yeah exactly so does any of this so this is all just outreach to these groups not necessarily the community only the community that's part of these groups uh the purpose of this goal is to promote two-way our community communications coordinating our members with each other to and communicate with established groups that's this particular goal there are other goals in the school both if you look at the f2 document i don't know why um for resources for a great goal how we choose to meet that goal and um as opposed to how much would you get tactics and things we're going to do yeah i don't know if they do in the same way like for instance the election subcommittee is that says to bring strategies to the school committee um somebody's don't involve that but number one says to um that there'll be a coordination so that has to be defined somehow right so this uh correct do we have a document similar to f2 goal one b one c two three a and two first goal is to be done one b also yeah but collaborations we have covered the data dashboard all right any other comments on the f2 document outreach goal okay all right so we're going to move on to the third item which is the code dashboard and so i think the discussion on the table right now is uh whether we think the dashboard would be beneficial that was one conversation that came up last time um and if so which information would be beneficial and then if the committee will assume responsibility for updating the dashboard on a weekly basis so again uh this is on the agenda tonight so um i just want to have a little more discussion about that before we come to a vote and just air some ideas about this so we need to talk about um how would you find this on the side of things um so if it was up to me i would say we should do any participant that entered test and stay during that week if but i think it should just be how many have entered into the program not how many are currently in how many started so we could just use the word started or began because it's too hard to track how long some kids are in and what if someone has positive end i mean it's just too we can't we want to keep it as simple you know what i mean so that way you can see how many kids during that week had to do tests and stay at least one day and you might get kids i mean i'm sure it's happening kindergarten first grade they get squabble one day and they lose it i'm telling you my son this is going to be my son and then mom and dad say hi forget it you're home from there uh i don't care you're missing a week in school so they're out of testing today it's just these numbers to these numbers and i think sometimes i think too much information is you know not a great thing yeah is there a certain information here that you feel like would it be beneficial um no i would i'm gonna say i don't think any of this right [Music] yes i mean i think we need to start tracking vaccination rates we we have no idea how many people i know a lot of people that are getting their kids vaccinated right now i mean to come january or february quarters vaccination rate the des i think that the vaccination rates are going to be important data for the community and that information has been collected from elementary too as the vaccinations build mode jeff you know [Music] did start they sent an email out and they requested that when your child in nurse anna sent is there anybody here that would like to argue that uh tracking the positive cases occurring in the schools is definitely beneficial i think it will become beneficial i think it's beneficial too because i've had multiple people ask me that staff or student we still only know oh there's a positive case i can see julie's point of you because there are definitely people that are gonna cause a ruckus but i think there's a lot of quiet parents out there that are trying to make decisions for their own family that might use this data to decide you know do i keep my child home do i send my child to school do i send a child to sports right which one do your best right is is most of the school vaccinated you know i okay but the vaccine is different than right now we're talking about the positive cases let's get jumped out that's what's my answer we keep getting positive cases [Music] but anyways that's mine i agree maybe that intestines stay stuck too convoluted but i like the positive cases and i think the vaccination rates become very important um jeff i just i do want to say just to speak to what you would say we did try a couple times last year to um publish the uh the number of positive cases it didn't work the reason it didn't work because people were always compared to the statements and because you can never really get a sequence with [Music] in practice that's what happens and so i would ask that if you do have something like this you put something on the bottom that says any questions please contact making videos [Music] last year and um does anyone else want to speak to the tracking their cases for their cases and putting them on eventually i'm sorry just because we've been we keep track of the test and stay every day you know we've been getting this up and going now and i think there's different kinds of data so you have to be really really clear when people say the number of i want to test the number of positive cases for testing said that is a small portion of the positive cases in our schools the positive cases often happen on the begins and parents give us a call and say my son positive he hasn't been there for two days because we weren't sure and so there are many more that happen that way so i think the number you're putting up to the community no matter how you put it out is deceiving it's not about how many kids are really positive i guess as you're thinking about doing this think about really what what you want to get from this if you want parents to know how many positive kids of a community there's not a good mechanism to do that accurately if there's something else that you want to get out and you can kind of dig down and see what would be the best way to get that information that's great thank you [Music] after that information about the parents as deposit cases and the whole thing right i think that beyond that today and i think a month ago i would have wanted to know a lot about how much to intestine say at this point because we were facing challenges in terms of staffing tests and stay as well those challenges seem to keep it there at this point so i'm less concerned about knowing how many students are intense and stay or how many teachers are positive i think john ace had been providing [Music] so like i could certainly see us taking a different approach to this dab than what we really thought when at the time you were here and all of a sudden there were 30 close contacts and there's 23 close contacts here and we didn't have a solution [Music] but as we start thinking about you know start with what was happening with this kind of data you know it was clear to us that it could cause an issue with people thinking that would um that would not align with the state because they checked that you know so i don't want to make more problems for us when you say not in line with the state what do you mean isn't that the point we're trying to get to are we worse off better off more vaccinated less vaccinated positive you're talking about what the state says we have for coping cases in harlem the impression those numbers that chrissie put out last year were the town numbers from the states was that the town would be the school so going for a girl and it will be the school so the numbers that came out an email every week last year on thursdays last year was the town that was just students tried to people had asked for any time we tried to do it it was a problem because it didn't line up with that it didn't line up with state data we recorded the state i'm sorry it wasn't mine enough and very difficult to get in line with their their reporting schedule so the numbers that you reported as student cases were not the same as with the state proportions these [Music] um [Music] which data is accurate which is the data that i should believe right so that's a big question so our statement would be saying believe our data is that can you link directly to the state's data for our community like directly one link and it goes to the state's data and says this is dvr right so if you can do that maybe the solution years just send that link out every week on the newsletter regardless if we have the link that we're even doing a comparison if parents are seeing positives they don't scrap so you're not saying do this you're saying scratch that and just my last comment you're correct yes originally i said that yes sorry [Music] so whether um are students or staff in the schools that were positive new positive cases okay and that's what one's the right thing before i do it as i get them so i want to switch over to whether there are equally challenging issues with the vaccination rates and the vaccination rates more reliable as numbers to put out to the community although we'd be consistent with the state will the state have the same vaccination database that they'll be of the same issues will be different so the state system only the nurses have access to so jeff and i can't look that up and share that information with you and so we're getting to the point where we have steady nurses in place and they'll have access to that um and at that point they can they can look up their numbers for their school i mean anna's been here for a while she knows what her numbers are in her school and those but across the district may take us until after thanksgiving to be able to do that till after thanksgiving and those come straight straight out of the state database they're from a state um website yeah after thanksgiving okay do we have enough information but the other [Music] but the districts that have reported their vaccinations for settings have never been approved by the state to revisit the masked question those districts are looking at that fund part of the state to determine do you not necessarily have to tabulate look up all 600 students and figure out what it okay sounds like is good work right and apparently it's not my discussions but it's not separated by schools they have to go through the database which and it's like a can by hand and every time you record it it's the same about work we actually are looking we were talking just today about looking at a new program that we can use with the nurses that will take us some time to get in but we'll do it a little more seamlessly of course and the nurses won't have to be swimming you know two new nurses actually have a good working knowledge of the immune system so and the state it it has the guideline that if you reach 80 percent you can change your mass well you're not i think the fish is a stable question once you achieve 80 fascination so um so there may be some interest in knowing the vaccination rates just for that preschool after thanksgiving we can start to pull it once we have the nurses [Music] go through the business items is for someone to make a motion regarding the uh what you want to see happen with this data dashboard so just to think about what the motion will be um and if you want i'm just going to give a minute so you can jot down some thoughts or suggest language for them we're going to move on to the business items [Music] we should be seeing motions and seconds and both pretty smoothly for quite a number of items and maybe some more uh discussion on some proposals so uh item a do we have a motion to approve mrs janelle fitzpatrick as the people personnel director contract effective upon mrs martin's retirement in january 2022.

yeah thanks um yes and sorry chuck i agree i think that they should remain in the same um in the same resolution and i also think that like you know i think your concerns are valid about like not wanting anything to hold up any one other thing but i i that's also why i appreciate like part of the resolution around the seo is is saying specifically you know to urge um city council to you know start looking into these other components that they can right now so i think we can also consider that what we're asking for in one resolution also might come out in different places when city council like takes it from us as well um and i think erica made those points as well but um i think you know having having similar issues talked about for us in one place is helpful um i appreciate all all of what all of you said a lot of you said about um you know wanting to make sure we have a thorough analysis that looks at all of our different options and like i said at the beginning too i think a lot of these different things are very likely components of each other and i think looking at different pathways is important i just wonder if what is posed in this resolution gets away from what like a feasibility study is and what it's needed for for a municipal electric utility and gets more towards like a desirability analysis you know like the goals of a municipal feasibility study are to look at these like very specific things some of which are laid out in the resolve class prior um you know being able to to look at the legal um analysis looking at the cost of acquiring the wires like you know if we're able to do that down the line um and it's not necessarily coming into like choosing that as the option still so i i feel like that's where my concerns still lie in that second resolve clause is that it moves away from a feasibility study in that sense and that i think we do need to figure out how these different pieces are components of a potential you know traditional utility of the future if you will right like mark says there's not one like even what we're proposing here um but how it moves away from like the technical needs of a feasibility study for a municipal utility um and in if looking at this multiple pathways approach and looking at these higher analysis of you know michigan green power community choice aggregation is like something that we don't want to be saying is a part of this feasibility study if that makes sense and so i wonder how the wording you know even could be changed to like rethink that if not removed entirely thanks um i have a number of others and i'd like to maybe jump in after um edie so noah mark edie chuck me okay so initially what we were tasked with here was just whether or not we want to recommend to city council to do a feasibility study i think we're without polling everybody i think we're kind of on the same page that we want to do that it's just i don't think we need to lay out exactly what the feasibility study is going to look like it sounds like the sort of consensus is that we want to not just have it you know originally we're talking about municipal utility but now we want to expand it and say we don't at the very i don't think we i guess what i'm trying to say is we don't need to over complicate this too much in order to get it to city council at this stage maybe later on um when the rfp goes out or whatever you know the request to get the study especially city staff would be more directly involved in tailoring exactly what we want at that point but maybe at this stage all we really need to say is that we want a feasibility study and we want to generally consider the various options that we have and then we can kind of indicate you know the ones that we think might be good to look at and maybe whoever does the feasibility study can also have their you know throw in their possibilities and in the end i think what we want though is maybe not one thing this is what you should do but here are a couple different options and here's the pros and cons of each of them and but like i said i don't think we need to get too hung up right now because this is just saying city council we want this study to be done thanks noah mark so i think that's exactly what the second clause does first of all it is part of the feasibility say if you look at the results it says it says we want ann arbor to authorize and fund to study to determine feasibility of establishing municipal electric utility including sms gtes reverend da da da and the second one says you know those the study recommends that this study that we just talked about in resolution one also look at the other pathways and other options that could impact this so i it's hard for me to i i would never vote for a feasibility study that said we're not going to look at other pathways and options that could impact the cost of this project um we're not saying go out and do a my green power feasibility study and spend 150 000 studying my green power i i no one says that it is these are the these are the things that are happening and they'll be other things that will come up while we're doing this and we should factor them into the feasibility study that we do that talks about that and ann arbor recommends that ann arbor city council authorize and fund a study you want to inject the word feasibility study in front of study okay but it says study to determine the feasibility of establishing these things and it says look at these other things that should be part of the feasibility study i don't i don't see how this is i don't get i i don't understand the concern here um it doesn't make sense to me to say let's do a feasibility study but don't don't study the feasibility of these things in writing in a resolution we're saying don't do it i'm seems crazy to me i'm missing something i'm you know maybe somebody could elucidate me better i don't get it uh chuck and erica and then i'll chime in mark i think we're missing what are we what are we recommending um you know a feasibility study this could be a billion dollar feasibility study what are we asking them to look at specifically all the technical this could be an endless barrage of activity and i think we really need to be more crisp about what this feasibility is expected to deliver to us it will eventually lead to a scope document that is written for an rfp i suspect for consultants to bid on who will then will select from right and i'd like to have some visibility in this as it was pointed out if we're an advisory committee to or commissioned to the city council hopefully they trust us a little bit to have a neutral voice in how this shapes up and moves forward i think that's pretty critical i agree with you i agree with you i would why don't can you give us language in the first resolve that would say a you know a stage one scope feasibility study or let's let's put a label on this that has you know that's that's recognizable by all parties of what it is we're talking about we can use a stage gate approach which is pretty common in industry to do this it's a stage one activity we can be very precise about it i think we also need to be realistic about what kind of schedule are we requesting here you know i think the city council is looking for us to to recommend a study but you know how this is not a three year event we need this to be done pretty quickly how does this get done and we should recommend in this resolution somehow what the end date should be and how do we get there what's the pathway to get this done there's nothing on schedule in here and everything i do in my life is schedule dictated thanks um i did just kind of want to go back to the resolution that council passed in terms of what was asked for out of um energy commission and i don't read fully every resolved clause but from the ones that are pertinent pertinent is that you know we're asking whether or not the commission believes city council should undertake a visibility to understand options related to creating a municipal utility including traditional and non-traditional models so that's kind of that does lead to some of these other components that are earth within this resolution that the resolution explicitly discusses how the utility aligns with our with our goals the criteria that's in one of here and that um you know it's explicitly discusses how it's um it aligns with our values which is also in here so council has asked for the commission to weigh in kind of you know potentially on both traditional and non-traditional i guess a question to um missy if you don't mind i think council also will have a little bit of discussion around this and i anticipate this is what you would be um staff would be working on next in terms of um there are questions here around kind of scope and how that might balloon into cost and and schedule and so kind of how do you anticipate you know this um this is fairly broadly worded right now um you know making sure that when if the commission approves this and then council ultimately approves this um the staff has enough guidance to make sure that this isn't a monster study with no timeline yeah so the way that i can think about there's a lot sort of in there which is a great question one that these studies happen so we're not sort of writing something from scratch we have a lot of template language to be able to pull from from others who have done traditional municipal utility feasibility studies we're adding an options analysis but we're saying do a parallel like robust analysis of things and this resolution actually does a lot of things to us about the things we're going to ask for we're going to ask for them to evaluate it based on the energy principles and criteria we're going to ask for them to evaluate it based on timeline we're going to ask for them to evaluate it based on transformation and equity and sustainability as values we actually have a lot um inherent in this resolution that gives direction about what it is we're going to write in an rfp and send out tickets to get bids on but i don't feel a lot of ambiguity i think that the ambiguity i have is about what else is in the requests that we put out to the market and and i think that sort of centers are we doing an options analysis or are we really evaluating one thing and that's where i think i'm looking for direction from this body amber go ahead and then i'll i'll comment after you yeah um sorry i was switching between i have notes in two different places but um yeah i mean i think i think mark or sorry i mean chuck articulated like some of the concerns i have around like um like it does this become a billion dollar study right or like a study that takes three years is if if we're not defining the specificity of like what feasibility study means for the other options like so the the first resolve clause no i lost word oh it's in my word document okay the first resolve clause like very specifically um like articulates some of the things that are needed for a feasibility study of a traditional municipal utility but not necessarily all of those things make sense for the other options so it says like it also like it becomes more broad for what we're looking for for the other option so i think that's something that could be written refined more that like mitigates some of my concerns about like what is analyzing the feasibility of michigan green power mean right and i think that's where i still like don't understand or like what is analyzing the technical feasibility of like community choice aggregation mean and maybe to noah's point like those things don't need to be articulated in this specific resolution but it also means like how do we control then like this spiraling from something that we think might cost 120 000 and could take you know less than six months to something that could be much more and i think that's still where like i don't understand like you know where where that difference lies um or like the fact that you know missy said that we don't really need an scu feasibility analysis because we already have that from the technical experts so but we're asking for that in this study or in this resolution as it's written right now and so i see some like questions and dissonance in in those places um and i think just what missy what you were just saying also made me think like you know i think we want to evaluate these options against like the a20 goals against um you know the other things you were saying the timeline and things like that but one thing that i had originally written in is like we also want to um determine the feasibility of a municipal utility based on um you know it's its ability to plot a supply power relative to dte and also like thinking about the revenue that's coming in from the city so i think that's also something that could be re-added around like you know we're also still at the end of the day dte is still the current provider that we need that we need to be also basing off of these options i think too which michigan green power being a component of that but not the only component go ahead edie it's okay john you can go first oh that's all right um i guess one thing that um i'm hearing kind of from what ember's saying and and what others are saying you know is there's a lack of clarity around on the second clause you know is it a feasibility study or is it not for these additional components and so maybe there's a language modification we can make that really indicates that it's more like like you were saying number a desirability uh comparison or something that's specified that it's more like legal framework and technical capacity of these subsequent things and not a full feasibility study to kind of um reduce concerns around ballooning costs and timelines um maybe that's you know maybe a little bit of clarity there um because i don't i do agree it doesn't seem to say feasibility study so i don't think we should read that into it necessarily but maybe we could be more clear to to really um indicate that that's not a full feasibility analysis for those other options so if i may weigh in before you commissioner george hopefully it'll help uh bring us to some um closer resolution to this point um so i think maybe just going back in history we were requested by a2p2 to look at a feasibility study of municipalization through condemnation period and i think we're now from what i'm hearing at a different point and that different point is something that frankly i'm used to um having worked in industry and um when things like this come forward typically what is done is we're asking for a some experts who do this all the time to weigh in and provide us the relative value propositions of the options that they feel are the strongest and best options for us with input from from from us of course and to evaluate that proposition on a number of parameters based on the values and the criteria that you know that missy talked about that was passed by council last december um talking about carbon neutrality by 2030 i think something that chuck stated earlier is very important um there are other parameters like the reliability that's important like the cost that's important etc and to provide us a an analysis of the various options that they think are the best without us being in my view overly prescriptive because if we're overly prescriptive then the experts then are not in a position to be able to say this is what we recommended you know i mean they may still do that anyhow but if we're overly prescriptive they're less likely to do that and i think we we want them to give us what the value propositions are what the relative risks and um pros and cons are and the way we bound that is by putting a price tag on it which basically tells them how much resources that they can put into it and we also bound it by putting a time frame on it and that's as somebody else said earlier exactly what happens in business and industry is someone says we need an analysis along these lines you tell us what the best options are you tell us the relative uh value propositions are you tell us what the risks are you tell us you know the likelihood of success you know including for example you know if we do municipalization by condemnation i think we also want analysis of what's the likelihood of success how much money are we going to have to put into this upfront um in terms of education in terms of marketing in terms of trying to convince the residents of ann arbor to vote for condemnation i mean i think all these things are are a part of this value proposition and so my my sense is is that somewhere in the wording we want to talk about the relative um what a bunch of what are the different options that that the the the party that does the analysis lays out various options tells us what those very various value propositions are and they do it in a certain time frame within a certain budget and then we sort of leave it at that we don't tell them just to do one option like we were talking about at the very beginning but we asked them to tell us with all of their experience what's the best way forward commissioner george thank you mr chairman um i appreciate all the debate that has been had on this um i would like us to come to some sort of resolution to this conversation uh i think that we've uh highlighted that there is some uh disagreement over what the language is uh i think you know the question on this is whether we want to vote this through as it is as it stands tonight or are we gonna take another month and have the folks that have been shepherding this uh continue to work on some of this language to try and get and make everybody happy so you know i prefer we move to that conversation so that we can continue to move this process along i personally think that you know i'm very torn at the moment uh i i think that i i i would be i could vote for as it stands right now i could vote for it in a month um i you know i do uh hear some of the concerns that have been raised but um you know i think that we really need to make sure that we're staying on topic here about what is exactly in front of us and are we actually going to take action on this tonight or are we going to punt it for another month and have more language tweaks as a number of folks have suggested so i would encourage us to steer towards that conversation thanks for bringing that into focus um commissioner peck and then commissioner cleavy commissioner mccoy and i think we should all take commissioner george's uh advice into consideration so go ahead yeah so i will i'll agree with that and i also really liked what you had to say john but everyone here has had uh some very valuable comments so it's a thoughtful conversation um just for a reflection uh i compare this with what we did at u-verse 2 michigan for our carbon neutrality effort and we did put out our rfp asking for a consultant firm who does this for a living to weigh all the options and give us the pros and cons but also to do it in a way that was uh give-and-take and discussion with uh our team and missy was involved in this um so she could has a firsthand idea of how it can get a little frustrating at times but at the same time how it could really work and i do believe we have uh staff uh particularly missy but her other you know other staff and other members of this team even um who can interact if we write the rfp right uh and i don't think we should be writing the rfp tonight or ever i think we should leave that up to the staff uh we just want to say let's get it out and uh let's consider all the alternatives and let's have a option while we're doing that whoever's doing it uh to to be able to um present and then be enqueried and then provide answers to those queries because i think if we do that staff will get the information city council needs to move forward with our advice thank you commissioner george i very much appreciate what you're saying and so i gonna offer a suggestion so my suggestion is this we take these resolve one and we take resolved two we take resolved one and we say resolve that the anarch energy commission recommends that the city of ann arbor authorize and fund to study two and eliminate everything else that's in that section drop down to the next section take out take out the first line of that second result and begin pick up and say to second line analyze and propose multiple potential pathways the city could meet take to meet its a20 energy-related emissions reductions and clean energy goals period and eliminate everything after that and and we take that and we vote it through so again take the first resolved keep everything keep the first line and the second line up to the word to kill off everything else in the first resolved drop down kill off the first sentence of the second resolved pick up two analyzed and proposed multiple potential pathways the city could take to meet its a20 gold mission goals reduction clean energy goals period kill off everything else and resolved number two keep everything after that and we send it on i think that meets all of our the needs we were talking about where we've already made the decision we're not going to endorse a a resolution that was given to us um that is calls for a single uh traditional municipal utility feasibility study and nothing else so we'd be pretty clear that we don't want to do that so with this it it ties us to 820 it says let's do a study and find the best pathways and if doing that study we're going to be looking at rates values we're going to look at everything polls we're going to analyze everything and come up with a decision about the best way to achieve that goal that's my suggestion we're seeing this for one clarification just to make sure i get this edit before it's considered um mr clean what was the first two that you ended in the first resolve clause was it after sorry after the word after the word two mid-sentence second line um to and fund a study two and end at study and at the end at two t-o and take out everything else in that i don't think that sentence makes sense in the first resolve clause resolve that the ann arbor energy commission recommends the ann arbor city council authorize and fund a study to and then eliminate everything else after that and the first line of the second resolved so then it reads to analyze and propose multiple potential pathways so it's one resolved merged into two it's one resolved emerging the two throw out the stuff that uh amber is concerned about the excess detail it leaves it open enough that we can look at multiple pathways we d we say and the other ones you know do a thorough study pick a decent contractor make sure that the whatever it is the goal the community wide carbon neutrality by 2030 820 plan and energy criterion principles that those things are included and then we say and we don't want to wait so we want to move on the sau now and here's what we want to do right now because you know it's further developed than these other options and we don't we don't want to wait and it's compatible with as far as we understand is compatible with any other option we're going to look at including traditional municipal utilities missy i have a question are you able to work in word and modify this with strikeout or whatever so that we can actually look at something just before we vote uh if if the commission wants to take this one out for sure i just i just made the changes in a separate document um i'm not sure if it's friendly to the body so i have it sort of as a side but yeah i can do that if we feel like we're close yeah so chuck may have a friendly amendment to add some some technical language about stage gate or whatever if you want to put some some scope around that study that would be a welcome addition that's my suggestion commissioner mccoy commissioner hook um commissioner juno yeah i was also going to recommend something based on what robert had said but it was different in that i was going to suggest we um like move the conversation and vote on this in december um but one thing that i i found challenging over the course of the last month was like only having the conversation via email with like a couple people due to the open meetings act limitations like i couldn't get feedback on some of the additions or like why people wanted certain things because i couldn't talk to other commissioners about it so i was gonna suggest trying to move to have a public like working session sometime between now and the december meeting um to work on this for like a subgroup of people who want to contribute to it um uh so that we could do it not like offline um in a way that could like the conversation can continue with the people who want to and can contribute to it um and then vote in december okay before we leave your suggestion can we take that up briefly my understanding is is that we could have a subgroup that does the editing if we decide indeed to take that path forward but it would have to be less than a quorum of the commission is that not correct or is that correct so we could agree tonight that you know persons a b c d and e could meet to hammer this out and then bring it back for a vote in december is that is that i just wanted to clarify that that's possible is it not i saw a few nods but i didn't okay it sounds like it's possible okay so commissioner will come yeah john to capture your thoughts i think we also in this in this sharpening the spa to use another stephen covey word we should add something in there something along the lines the energy commission recommends a maximum budget of 200 000 to be applied and that this work be completed by june 1 2022 as bookends the council can take us up on it or they can change the numbers but at least we're recommending this get done in a reasonable timeline for a reasonable budget i'm open to changing some of the numbers i could probably go lower and faster but i think we need to give bookends in the recommendation i would support that too um i i want to throw out one other proposal um and that is that we can uh craft a resolution vote on it approve it but that doesn't mean that that has to be exactly the same resolution that our council liaisons take to council that's my understanding um they they would most likely present our our resolution but the final resolution that council votes on could potentially um if we're if we're really trying to accelerate this process we could vote on something tonight that is uh you know a 90 solution and then take this offline in a smaller group that then works uh with council to draft the final resolution where council would be able to say this is the product of the energy commission um we we recognized that we wanted to move forward quickly and therefore we didn't try to craft the 99.99 solution but we did we took it to this point and um these are some of the open potential issues and we're going to include those and address those in the final resolution that's considered by council so i'd like to throw that out there as another option and council member radina go ahead and riff off of that or anything else you want to talk about yeah i mean i i think i just wanted to to comment briefly on the idea of kind of going into a work session and then coming back in december and and i think my thought on that is i i think everybody at the at this table this virtual table has expressed a lot of of thought and interest in this topic and and i guess even if we were to take some additional time and have a work session a sub quarantine working on something i guess i wonder to the extent that the december meeting is different than the conversation we're having tonight where folks who weren't at the table might have additional thoughts and want to change things and tweak things um and so i i guess i i in part agree with the sentiment that um i think you can probably work out a solution and keep this moving forward on an expedited timeline to the extent possible um i would also add just simply to i appreciate um commissioner hookum's comment about kind of adding some bookends to to this i guess the the other thing i will add is while i would ultimately encourage us to to emphasize kind of the the the urgency with which we want this completed i am also hesitant to support a a date where we are dictating to to the person that we're doing this work to by when it needs to be completed because i think we want complete work i don't i don't think we want to be rushing towards a specific date um while i would like it as quickly as possible um unless we are certain that something can be done by a certain timeline i i would hate to put an arbitrary deadline on it that that couldn't be met it breaks yeah i would concur with what councilmember rodina suggested which is you know i think the budget will somewhat be limiting limited by our available funds um and uh you know i i i worry about studying a kind of an arbitrary date because i'm not sure exactly when the rfp is going to end up going out and you know i think there's some challenges around that but um it sounds like to me in terms of kind of there's there's been a lot of potential wordsmithing around this but ultimately um i've only heard i guess i've heard a lot of different sentiments but it seems like the major struggle has been around around considering if if the second resolve clause creates um with sort of the options um listed in that if that is too broad or or not and i think that's something the commission needs to wrestle with and and should wrestle with tonight i mean it's um you know are our folks comfortable with with um with asking with asking council to do more than a traditional um feasibility study or or do we just does the energy commission want to see to see more out of that study um those are that's sort of i think at least part of the advice that that i'm i'm seeking to take back to council commissioner yeah councilwoman briggs could you give a little guidance there on budget and what kind of limitations we have i mean do we have funding to get to 200 000 or is that a big stretch we have some precedence about what other consultants have charged other cities for similar studies we know that what that looks like is that something in the realm or are we talking about 50 000 or something different i might punt that a little bit more to dr stoltz here who's been probably thinking a little bit more about the budgetary impacts and and where that might come from so i don't know do you mind speaking to that yeah well one we should say that this was never budgeted right period any of these studies a traditional utility what we're talking about now didn't that that's not in the budget so whatever we do we're going to have to find the money for period uh so to the extent you want me to give you an estimate of what that's gonna cost i can't uh right now but it has become very clear you know i've started to look at the budget to find space for this kind of a study and i assume this will come from our office's budget so mr when you said whatever we do but but that does not include moving forward on the seu because we can work move forward on that within budget correct right with the exception that i still would want to do a technical study on the micro grid yeah yeah but everything else no we can move forward with existing budget if i can also just jump in really briefly on that point because this is something that i i talked to our acting administrator about and it's something that i is on my agenda to talk with our interim administrator about um i am also interested in trying to pursue budget options that do not take away from the existing work that osi is already doing um and so i i would um i am going to encourage us to explore other funding options as well and other other places in the budget where we might be able to to find some savings so that we are minimizing the impact that a feasibility with study would have on all of the other competing work that that osi is doing and so i think that is an ongoing conversation is i guess all i'm trying to add to that i i think it's a good discussion i think we just all have to realize that there is some opportunity cost somewhere at the end of this equation you know it's coming out of somebody's budget it's coming out of um you know cities reserves or it's taking away from the city being able to do something completely potentially unrelated to 820 so it's not that this is just um you know money that's uh falling from heaven to be able to just to fund this and i think that's one of the things we need to consider as council certainly will so i what i'm going to ask missy is that if you could put up the document based on what i consider to be um some in the form of friendly amendments we haven't actually voted on them and then we can maybe um actually after looking at something um see whether or not we can get a vote on a friendly amendment and move forward on this or if people just feel uncomfortable with resolving this tonight and prefer to take this offline with a smaller group where we're still within the bounds of open meeting act and come back in december with a an alternative formulation so um my understanding is we haven't changed anything um in any of the resolved classes other than the one or two little things that were mentioned at the very beginning of this discussion and i think the main thing that we see here is what commissioner cleavy has recommended although commissioner cleavy i don't what i saw on red wasn't i don't think exactly what you said let's see this is the original formulation right so this is this is what i suggest that we do yes oh okay okay this is it right so fold in those two like that and that's that's what i'm recommending we do because we've mentioned we said above it you know there's a people have said the whereas about doing a traditional utility and then there's a whereas about this of sustainability and whereas these are not mutually exclusive or collectively exhaustive but both necessitate additional investigation typically conducted then we say okay so therefore and this is the new resolve that follows on that so it's both broadening and narrowing we're not dictating exactly what that means but we know what we want to end up with can i get a motion to consider this and discuss it with some potential tweaks can i do that yes well i think i did right i put forth that motion section george um so comments on this mr mccoy um yeah and thank you for putting this on the screen this makes it easier um so i think this is this is now actually back to like what was originally sent to me when when i think after missy um compiled a bunch of commissioner's comments it's very similar to what i saw a couple weeks ago and the reason that we added like i asked to add the paragraph that's now removed the resolve clause that's now removed um which i don't know which you gotta miss if you can show what you deleted all right this is confusing um yeah so the reason i asked to add those things is to ensure like those are like those are important components of a traditional municipalization feasibility study and so like i i wanted to make sure they were named and like those are things that are going to be assessed in that component of the feasibility study um and so that's why like i inserted that paragraph last week um so i think like i understand like the streamlining of it but i would just want to ensure that like that's still a component of the feasibility study that like those pieces that are unique to a traditional municipal utility um are still a part of the feasibility study that is funded by the city um and then it doesn't just become an actions analysis so like i i think it's also just like a difference in knowing that like uh a shorter resolution from us that has less detail like also means that there's more like things up for interpretation right and and so i think and i think that's also some of the conversations that have circled tonight it's like we're reading the same piece of paper differently right and so i think that's like where some of my concern comes in is just like wanting to make sure that those pieces that are essential to a traditional municipal feasibility study and are unique to this are still part of whatever ultimately comes through at the end of the line no matter what the language is and what our resolution passes tonight if that makes sense can i offer something i know there are other hands so i apologize and then yeah mr cleavy after that go ahead commissioner real quick one thought would be i think i really appreciate what you're saying is there a workaround where we take the sentiment that's highlighted right now that gets to that specificity and put it in a whereas clause so it's defined what we mean by a feasibility study and so that way the results can be more succinct but the the description is above draw from mccoy you have a thought on that yeah i mean i think that makes sense if we say like where is a it's like hard for me to think about um like yeah if we say like whereas like a traditional municipal feasibility study like like we define what that means for that component i think that would work yes so we know that those are the components when we say we want a traditional municipal feasibility study you know including all these things that aren't are we all we mean that's what we mean yeah sorry the words are not coming to me very very well so i just let me throw my two cents in on that so i think of the of all of us sitting here the only person that's ever done a feasibility study on a traditional utility is chuck hookum so i guess i have two questions to chuck one is do we need to actually tell you how to do your job or tell somebody else how to do the job um that does this and by by being this specific um are we actually limiting ourselves because we're leaving out important things i mean is there is there a it seems to me that feasibility study of a municipal utility is is a is probably you could find that in textbooks and it would describe it so do we have to do we have to do this do we have to describe this i don't we don't describe how a solar cell works um so i'll turn that over to chuck it's a question to chuck i'll do i'll go with whatever chuck says i'll be glad i'm sure missy and her staff could probably put together the right words to make this happen i was trying to understand what our budget limit was because this is getting pretty specific and pretty detailed and will take time and budget to get done i also would like to take this moment to say i think we're still mincing words and shaking things around a bit and it's nine o'clock at night and i don't have little kiddos to put to bed but i'm mindful of everybody else and i would suggest we're not under any time crunch let's have a small group get this pulled together offline and have it ready for december that's in a better form commissioner briggs thanks um i am struggling a little bit to understand why we would um remove those first two resolved clauses in in the in the way that they currently were i think um they provided some clarity to the to the community and into council about what exactly the energy commission was expecting out of um out of the study and it it it takes a lot of the meat out of that so i i understand it's it's providing it trying to not create any artificial limits to the study to the options analysis potentially but um i'm worried that it's i guess i i have a few concerns around that but i'll i will this is recommendation to council so i will listen to wherever energy commission goes on commissioner george uh so just from a process standpoint we have the amendment uh the language amendment on the floor uh i think that we should either take a motion to table uh insofar as what commissioner hook um said to allow this whole thing to be brought up back in december for a further vote uh and discussion after a working group has been has met and so forth or we take a vote on the uh friendly amendment uh and that goes up or down and then we then take a vote on this um so i would encourage us um to make that decision so mr chairman i would encourage you to uh uh ask uh for a vote one way or another uh i think council member briggs you had your hand up from before right so i think that's a good counsel i think the way that you presented it was maybe first to take a vote on tabling the issue and taking it back up after a smaller group works on this in our december meeting um robert's rules we have a motion on the floor for an amendment and we need to vote on that which is uh what marked this language the mark proposed so i think we have to do that first okay so um we have a motion we have a second on on mark's amendment i don't know that we did everything second second okay george seconded okay so um all those in favor of making the changes as we see not here is this i guess this is it as shown here everything crossed out right you were toggling between two different documents so i think this this is what we're voting on i was toggling between two different views of the document so this is the same document it's in crossout is what's been merged into the if it is here i can try this okay yeah there you go there we go yep so um all those in favor of adopting this language um in this this case i'm going to ask that you go off speaker and so that we can and also but to raise your hand so we can get a better sense and see all those in favor of this this change um say i and raise your hand hi i'm sorry can you keep your hands up i gotta do a roll call on this one okay got it all those so i'm gonna ask who's against and then just uh for abstention so those those who are against please raise your hand bye can you keep your hands up okay okay got it so i i guess i have a question are we voting on this as a resolution pass or fail or are we going or we also have a resolution we also need an amendment it was only the event only the amendment okay right yep okay good so as i understand that the amendment passes for me there are six against that's and there were seven four so now we can call the question which i do because so then then there's the second the second question um do we table this look at what we have discussed tonight in a smaller group bring it back in our uh december meeting potentially in the exact same form as it is right now potentially modified um and then vote on it in our december meeting edie you have a comment first yeah just a process question because i i mean i guess since that just passed what would we do going forward um in terms of the work group i i guess there might be a lack of clarity there too i guess that that's essentially what we would be voting on is do people want to recraft this and tweak it a little bit or do people feel comfortable um as it is i mean some of the things that are still on the table that haven't been considered in this amendment are is are we putting a limit on this in terms of budget are we putting eliminated on in terms of timetable um are we taking into account um changing the whereas clause we didn't we cut it out um it was one suggestion of potentially moving it into a whereas clause um that was ember's suggestion so those kinds of things potentially would be considered and potentially others um between now and december does that answer your question that's at least my my understanding amber go ahead well edie can answer if it answered your question first or me i i didn't know if there was a response from ed first no um yeah i was just gonna motion to table this into a working group to talk about those questions that you just outlined john so that's a motion do we have a second second from bridging okay we have some couple of seconds so um the motion is to table this tonight to take it to a working group and bring it back in potentially exactly the same form or another form addressing some of the the questions that i outlined potentially others for consideration by the commission in our december meeting all of those in favor of tabling uh raise your hand and say i can i please have hands back up again this is gonna be a good one thank you oh man the oh man i'm not sure what that counts as a boy okay so all those against you can also abstain or so against one more time just to see it's um commissioner george radina did you get commissioner juno i i'm not sure where commissioner juno were you uh he's a guest against did someone have stain okay i think we have to do a roll call though because i think we just i think we got a 7-7 so roll call do you want to do a roll call then this year i guess i do the roll call uh if you can do roll call i can capture notes yup that's that's easier so i'm just going to go as people appear on my screen i'm gonna go last on commissioner cleavy no this is um no yes yes to table and no means to take take a vote and finalize this tonight commissioner no no commissioner mccomber yes commissioner george no commissioner garcia yes no i was that a no does it know no commissioner stevenson yes mr juno no mr hook um yes mr mccoy yes councilmember breaks yes mr levin no no mr kerber no commissioner over peck yes and i vote also yes uh motion uh passes so um what what i would then ask since um this essentially is tabled now is could we get agreement on who would be interested in working in this subgroup i'd maybe like to keep it to i mean missy i would obviously like to include you i think um and i would recommend maybe we keep it to something like four commissioners does that sound about right so who who would be interested in in doing so i would be wanna just raise your hands so commissioner cleavy commissioner mccoy commissioner hook um i'd be interested as well anybody else has a burning desire that doesn't mean you won't have an opportunity to weigh in in the december meeting obviously and we would get this out well in advance so that you can consider it so i think we have four people um plus missy to do this i just want to be really transparent that there is not a lot of free time on osi's side for these meetings to take place so we're going to we're going to have to be really creative as a working group to make this happen this is above and beyond at the point well it's almost we can do a christmas that's not far off from the availability i have uh yeah merry christmas that we are interested in entertaining okay so um we're going to table this and um i i will take it um as a task to set up a a meeting i'll put out a when to meet poll and hopefully we can get at least an hour to to work on this and to uh whittle this down hopefully maybe i'll even try to set up two meetings um so that we we can get through this well in advance of december so that's it with um our two um agenda points so now we have a couple of other things as sort of cleanup i'll just go ahead and read them all off reports from osi and news from commissioners and it's not mentioned explicitly but also city council liaisons working group updates and report from the environmental commission and then public input and then items for the next agenda so missy do you want to start first with reports from osi maybe you can keep this short by just saying you issued a report correct you just issued a newsletter yesterday you all should have received it please enjoy updates from osi at your reading pleasure so news from commissioners anything burning from commissioners uh news from and announcements whatever from city council liaisons yes i guess uh just uh on the embodied carbon we're we're working on uh finalizing some language and um chairmaski should probably see something there soon i would appreciate that because we've talked before in the other context about limiting living this time wise and this has been in discussion since also july so june actually i think so yes i would appreciate that okay um working group updates and from the environmental commission um carlene anything to report of substance from transportation electrification no not at this time okay um i don't think well there is a small working group that's working on energy concierge services very briefly um we have a meeting with boulder tomorrow to talk about some ideas and so we'll be able to give you some feedback in the next meeting we have what we think is maybe a creative approach and hopefully it resonates with the folks at boulder that already have such a service in place um edie can you give us update uh with highlights from the environmental commission yeah thank you um at the last environmental commission we had some presentations on plastics use in the city and also a presentation on um sort of operationalizing or making more tangible some of our zero waste goals which certainly would play into um some of the city's energy goals um but i think that should cover the report out for today thank you any questions people feel free to circle back to edie um so next is public input i'll get my old script here just a second somewhere let's see where is it here we go so this is an opportunity for persons to speak up to three minutes if you're watching on ctn please call 888.7 or 877-853-5247 and enter meeting id five 937-6751 six eight one nine this information is also displayed on the meeting agenda and the video feed city staff will select callers that have raised their hand one by one using the last three digits of your phone number in order to electronically raise your hand to indicate your desire to speak please press star 9 on your phone you will hear an automated announcement that the host is allowing you to speak when speaking please move to a quiet area you need background noise so that we may hear you clearly and finally state your name and your address how many people hung with us missy phew uh caller ending in eight one eight hey can you hear me we do uh my name is chris lewis i live on 7th street in ward 5.

So I'd like to know and this is the form in which we come to share our opinions. But let's again let's continue to move forward. Okay. Number three, there's been conversation open in open session about destroying the IB curriculum program at Ketta Scott King Magnet School. Please don't do that. That program has always been working. I was on the school board, excuse me, I was on the committee from the community that turned Hickory Elementary School into Kretta Scott King Magnet School. that school has always been performing academically. It was brought to my attention and I went online and I found an article from the US News and World Report and I want to say it's dated in October, but you can Google it. It's the US world US News and World Report that recognized Kretta Scott King magnet school as being a top performing IB elementary school in the state of Illinois.

It don't make sense. There's still hope for that dome. Number two, give the teachers at the middle school the classroom space they need. First thing tomorrow morning, you need to make a commitment about that. They need the space. They have to have the space in order to create the environment that's conducive to learning. Every teacher knows that. And number three, Ketta Scott King Magnet School has earned the right to have a new building. They deserve it. They've always performed academically. And that's what our school district is known for, academic excellence. I know because I got three children and two of them graduated from this district and both of them are doing exceptionally well. So I know what we're capable of doing. Ketta Scott King Magnet School has earned that right. The middle school has earned that right to have the what they need. Thank you.