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so the bonds that we've issued for the referendum correct they paid for our buildings they paid for our buildings you got it um and i won't steal bob's thunder but he'll talk about how much debt we had and how much debt we have now and uh and where we look in in projecting that into the future and then the very last thing what i did is i broke out those numbers to kind of show you how that eav property tax eav seesaw works but here you can see in 2021 if we have a stable eav i said that our limiting tax rate would be 4.5 percent but then this next year in order to pay our 33 million dollar debt payment we're going to issue a bond and interest tax rate of about 1.4 percent so on the tax bill for the school portion of the homeowners tax bill you you would see a total tax rate of about 5.9 percent on a three hundred thousand dollar home one third of that is uh the eav so about ninety four thousand dollars so if you take the ninety four thousand dollars times five point nine total tax rate percent you're looking at about fifty five hundred dollars now if your eav goes up the tax rate comes down notice it went from four point five to four point one percent so now your total tax rate in addition to the bond and interest tax rate is now 5.4 it's almost a half a percent lower but your home value is worth more your eav went up 10 percent your home value is now worth 330 000 so you're paying a lower tax rate on a higher eav because you have more value in the home so you do have a lower tax rate but you're still paying a little bit more in taxes because of that value on the home it's about i think it was like 72 or so and now if the eav goes down the tax rate goes up so here you can see your eav went down the tax rate went up to 4.9 our bond and interest tax rate went up to 1.5 the total tax rate is about 6.5 but again you're paying a higher tax rate but your home is not worth as much as it was so you're paying a higher tax rate on a smaller eav small amount so you just pay a little bit less in this case about 82 dollars less so that's kind of uh that's kind of a quick little tutorial i hope it was a little informative for homeowners or for board members i know that our financing facility board committee advisory committee really wanted to stress that point about our borrowing levy in addition to the operating levy as well so i hope i did that some justice here and based on that i am open to any questions you might have about the levy um oh you know what forgot two things forgot about dr sparlin dr sparlin had a question here so i've included uh three slides to show um with our projected our our finance projections and i have to i want to state these are unaudited because i have not gotten the audits back about two weeks i'll get the 2021 audit back and i can update these numbers but the question that was posed to me is in our normal projections which typically are levy we project that we're going to grow about two percent and with our evidence-based funding we've been projecting about a four percent increase so based on those increases what does our financial picture look like so i've highlighted an orange here the surplus every year and that's that middle orange line so the surplus in 2022 is about 3.4 million dollars the surplus the next year 2023 is about 7.5 million and you can follow that line in our surplus dollars the reason we're trying to accumulate those surplus dollars is if you follow those lines down to the next orange line the projected year-end balance we're trying to raise our fund balance and here we currently have a fund balance of about 21 million dollars and we're trying to get that up to about that 25 26 so we no longer have to issue tax anticipation warrants to cover some of our daily spending so if we project a typical levy with typical evf if you notice in the lower right hand corner we're looking at a fund balance of about 68 million dollars in the next slide dr sparlin asked what if we didn't levy for one year just 2023 but our evidence-based funding assumptions of four percent stayed the same so if we just took one year of not levying follow those numbers across and in the lower right corner we're down 12 million dollars in five years we have 12 million less dollars because the the accumulating effect of again keep in mind the levy is based on our previous year extension so if we don't collect all of our revenue that we we are entitled to through the levy process that accumulates every year so just without levying for one year 2023 but then going back to levying like normal we only have a fund balance of about 56 million dollars and then dr sparrow asked the doozy what if you don't levy one year and you don't get evidence-based funding for one year or an increase of that well following those numbers now you can see we went from 68 68 million dollar fund balance in that fy 26 to now 40 million dollar fund balance so we lost about 28 million dollars in reserves and fund balance that we would have otherwise had so i appreciate dr sparlin giving me this challenge and allowing me to present this to you and like i said i look forward when the auditors have our final numbers really updating this and showing you a little bit more clear picture of some scenarios with our financial future so on that note if there are any questions i'd be happy to take any thank you dr pepke my only question is what is our timeline on the levy process i know there are certain things that have to be done on certain dates yeah so on december 6 i'll come back to the board between december between now and december 6th i'm going to be going back to the assessors to get more accurate assessments and i'll use their latest numbers and estimates to plug into the calculator and i don't expect it to change that much but then the levy needs to be filed with each of our three county clerks by the last tuesday in december or that's december 28th so we'll be hand delivering those um to make sure that we you know the levy is basically our authorization to say we need you to collect these taxes um and we also need to make sure that we collect our levy for the bond payments for our outstanding debt thank you i've watched these five-year projections for at least five years now and i think what gives me so much pause and a little incredulity but hope as we talked about earlier is looking at this slide on 15 looking at even if we don't count on the state giving us any new funding like they should even if for whatever reason we chose not to levy we're looking at a 40 million dollar you're in balance with the budget cutting that we have done in the past i have looked at these five-year projections where we were in the negative 10 millions where we were talking and for real for years have been talking about not having enough money to cover our bills this year right now we get about 25 million i think in tax anticipation warrants which is basically to cover our cash flow because we don't have it to pay our bills i'm looking at fiscal year 2024 having enough to maybe not need to do that and and i'm which will save us even more i mean i i'm a little in shock and i've looked at this three times now myself and i love this slide but it it brings about an entirely different phase in what we can look to do for our kids we've spent the last five years taking away we we even if we don't get any state extra money we can still do some things and still have the money that we need to to be able to set ourselves right financially and i am just really impressed at the moment by the fact that we are in this position this year it's a first for me and i'm very excited about it i i appreciate you saying that i'm really i'm getting chills right now thinking about if you're reacting that way to that wait till bob comes up to share where we are with our borrowers but i appreciate that because the one thing that we've been talking about too is like in education we're a cost neutral revenue expenditure and i think when you start comparing districts and eugene and lor you guys in our last finance committee we were talking about when you compare districts you need to look at our operating tax rate levy that 4.8 percent compared to other districts and what they do and what we can do with those revenues the one thing that costs us more right now is that the bond and interest the tax rate that we've had to do for them for our buildings yeah so it is do we pay higher tax rate here we do but we also borrowed a lot of money and since 2004 and we're now seeing i just i can't believe 2034 is we're looking at a whole new picture actually in 2027 when we start looking at our first uh our first major uh debt payoff so that i'm excited to have bob here and really share that picture for you guys thank you thank you i want to say two that two things that may sound like they're opposites of each other but i also think it reminds us though that we have to remember where we've been so that doesn't mean we can just go start spending wildly as dr sparlin's predecessors may have done so i want to be cognizant of that but the other thing this that we need to do collectively as a district is start to change the narrative that i see over and over in the community which is district 308 broke district 308 is broke it affects our realtors it affects people that want to move into the district it affects um the the narrative that we don't have things that other districts have so i look forward to that narrative kind of moving forward out into the community with these numbers but also at some point it makes me wonder are we going to have to pay for all of that pandemic relief money that trickles down from the federal government and knowing that what if what if ebf is not funded it gives us a little bit more confidence that we're going to be okay we hope that we're fully funded but we also know we haven't been for years this gets us to a position where we can still take care of our our students so thank you thanks jen we've needed to see these numbers for a really long time and we've asked for him so um i know that ali will agree with me where it's finally nice to see he's been looking for him for a long time it was a five long five long years of a lot of hard discussions and a lot of hard work and uh but as you can see five years from now we could be in the best financial situation we have been in this decade yeah actually in this century okay number 9.3 is our debts uh item 9.3 is that overview presentation along with information on debt service extension bonds we've done this a handful of years ago to pay for our capital projects and tonight we have bob lewis from pma to present to the board and bob i know when we sat in my office we we went through about a 45-minute presentation i think you can cut that and cut that down by 66.6 percent i'd be happy to well thank you for having me here tonight and oh i'm dancing on my screen right here okay uh before i delve into the presentation uh i just want to give you a quick market update and some of you've already seen this before showing the finance committee that the main takeaway from here is you have two data sets the gray area represents the federal funds rate gives you an idea of where monetary policy stood at various times in the last 20 years and then the lines represent an index and municipal bond market which gives you an idea where municipal bond rates have been at over the last 20 years and from what you can see on the far right side the municipal bond rates are near historic lows that have been trending up here a little bit here as of late reflective of some of the news we've seen with inflation but from historical perspective we're still at some of the lowest rates we've seen in history the only time they're lower is the all-time low is there in august of 2020 right after the pandemic had started so let's advance to this next slide give you an idea of where we've been and where we are at today as it relates to the district's debt profile the the district had implemented a multi-phase restructuring plan to bring down the slope of its debt service and to flatten off the overall payment the gray area represents what the debt looked like just before the final phase it already been adjusted somewhat in the first couple of phases so in the final phase those peaks that we saw uh in 25 and the next successive years were refinanced and and brought forward mostly to fill in the the valley that was here to create that level overall structure which the the district had been trying to achieve for you know several years and also in the process of creating the level overall structure the interest rates were low lowered and significant debt service savings were achieved uh the overall levies were reduced by an aggregate of 15 million dollars or 11.3 million on a present value basis this refinancing occurred about a year ago from now as part of that discussion the board began to review the options that related to non-referendum bonds for capital projects because the last non-referendum bomb for capital projects was done about five years ago and that's represented the payments on that are represented by these green bars and the discussions are last year's center around well how do we want the blue bars to look so that when if the district decides to do another non-referendum bond how will that non-referendum bond impact the overall payment because right now this just reflects your current debt picture not what it would look like if you did another non-referendum bomb so after much discussion the board shows an option where we lowered the payment from levy year 1911 or 20 for the bills that came out this year with the intent that if it did do another non-referendum bond there would be an increase in the the overall payment i have some numbers and a couple slides here what the impact was but just wanted to give re view that his recent history that occurred last year so let's look at those new money options that dr pesky has been referring to before we delve into the graphical representation we just have to review one concept that comes out of the out of ptel the property tax cap law which impacted the operating side which uh dr betsky just went over in great detail but there also was an aspect of that law that impacted your ability to do borrowing on a non-referent basis not just your ability any school district community college park district non-home rule village that are in a a tax cap county they're impacted by this law so in 1997 when tax caps were voted into kendall county they already existed in the other two counties when the tax cap law was originally approved but in 1997 uh kendall county voted in tax caps and what the law says is whatever an entity was levying for in the year tax caps uh came into existence for non-referendum bonds only not referendum bonds but non-referential bonds only became something called the debt service extension base and so that creates an annual limit on what the payment can be on your non-referendum bonds so it's not the amount that you can borrow it limits the annual payment that was tied to cpi so the new debt service extension basis 3160 which is tied to the cpi that came out in january of this year the 1.4 percent that you heard about in the last presentation so that debt service extension base is represented by the red line that you see on slide eight and you'll notice there's one blue column at the beginning that the last payment on those bonds that you did five years ago and the board has the opportunity if it would uh choose to do so to issue a not another non-referendum bond for capital projects to impact levier 21 for bills payable and 22 and that deadline to establish that new levy is february 28th of next year so there's a couple more months that you have on the debt side than you have on the operating side and then the dash line you may be wondering what's that represent well because c the d sub is tied to cpi that that shows what it could be over time for average one and a half percent so this next slide here shows you the scenario that we're presenting here tonight along with some additional information that hopefully you find valuable so in this scenario we did a six-year debt service extension-based bond that is represented by the green dark green bars right here or columns and you notice those go right up to the red line which is your debt service extension base and that what is the impact then the overall debt levy well that raises the debt levy from where it was in 2020 bills payable in 21 and even over what they were in 19 bills paid in 20 because remember the board intentionally lowered the levy for one year to provide some acknowledgement of the impact that we're feeling as homeowners in the the pandemic so that decrease from 19 to 20 represented about 54.
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which he didn't change the bus routes for me just to be clear um that extra sleep can matter until we drove them to school that year because that extra half hour sleep was big for them as soon as they got their license we paid the 60 so they could drive i think it's not just for fun right there are reasons in the morning my kids are driving and then in the afternoon a lot of these kids are going to work my son goes to work right after school if he lived in the north part of dartmouth he wouldn't be able to take the bus because he wouldn't be home in time to to be able to get to work um and for i think we're in a lucky position we're for you know our son that's you know sort of fun money but for a lot of kids that's not just fun money right i mean uh it is it is sort of fundamental to them so i i'm very sympathetic i think i'm leaning a little bit more towards mr oliver's position on this um at the same point in time i am aware of right the 15 thousand dollars is going to have to come from somewhere which will likely mean next year one less request for something um i don't know if you all we don't have to make this decision this evening right because this would be for the next fiscal year um we can make a decision this evening or we can wait mr nunes do you have a suggestion on that or just a comment yeah i think you just hit the nail on the head madam chair you know i mean i don't think we need to make a decision on this tonight type of deal uh i knew there was something else i wanted and i just wrote it down so i wouldn't forget but you they're going to be putting the budget for fiscal 23 together we don't know what they're where that is going to be okay uh and again i you know i mean so somebody's going to sit there and say well you know it's 15 000 for the parking lot and it's twenty five hundred dollars a day so that's seventeen thousand dollars yeah maybe it's it's a ta type of type of deal so you have that issue but not knowing what we're gonna be getting from town what the town is going to be able to give to us what the state's going to be able to give us things of that nature because you talk about not wanting to use you know the covet monies for you know certain things and i think this is one of those that you don't want to get into using because again it's going to become a stop gap that in three years you know the 17 000 18 000 type of deal that these two numbers combined right now are in three years could be 22 25 000 with inflation and additional costs so i would suggest that we kind of and i don't mean it in that sense but we just kind of put this on the back burner right now until they get into the budget and we see where things are type of deal my my second comment my second my second question is do students students also have the availability the ability to park in the front part of the parking lot now there used to be a sign and the students for the most part were down you know where the lights are and the down the side fog but now they changed all of that so accurately the you know the whole the whole the whole life for argumentative sake would need to be plowed for the students to park absolutely yeah never mind just the faculty thank you mr oliver so i i certainly agree with uh mr nunes we can you know delay action on this uh on this this evening i don't think we need to uh in my opinion take a vote tonight with that though i i definitely would like to make sure that during the budget process that this is certainly brought up again and addressed because i think it's important that we we don't just let this go by the wayside i might um follow up and ask i know mr nunes and mr oliver are fairly clear miss wade and i are in the middle and i'm wondering if it's uh to help mr kiley a little bit in the preparation of the budget that the sons of the committee it seems to me this would be you and i i'd like to at least potentially see some reduction in this fee yes um that's not to say we're having a vote but as you start to prepare the budget right you a little bit of direction from us i think might be and so if you come that way you can come to us and say i can't do it or i was able to reduce it to this or i was able to eliminate it so if we give him a little bit of direction now um that might help you knowing that it's not a binding decision at that point would that be helpful to you that would be helpful absolutely okay so my preference would be to reduce i'm not sure i would support eliminating i'm just trying to get a sense of the committee here miss waite i'm i think i'm on the same page as you are we know mr nunes is fine where it is is that correct yes i am okay and mr oliver would like i would certainly be admittable to even you know some some kind of relief okay so it's not an official vote but that gives you a sense of the committee and where we might like you to head and then we can continue having this discussion um with a with a maybe more official vote during the budget process once we see where we are does that make sense yes i appreciate that and um we'll certainly incorporate that into our planning okay thank you thank you um all right so the next item on our agenda is the uh new business is the fiscal year 23 budget timeline mr kylie thank you dr jenkins so you have before you draft timeline uh it's based on these school committee meeting dates that that you uh felt comfortable with tonight i you know i can't believe that that's this is where we are that we're planning 2023 already but we are it as always is it's an aggressive timetable for sure we do have some flexibility not a lot but a couple of weeks of flexibility potentially that if i would imagine that it will be a somewhat challenging budget cycle um we'll be in the midst of negotiations throughout this i would assume and um so there'll be a lot of unknowns and we need to you know try and give ourselves some flexibility to address those but um this is about what we have to accomplish so we won't have all the information we need i'm sure to come up with the perfect budget but we'll do the best we can comments or questions about the uh budget timeline mr nunes i was waiting for your comment about we which we know right that we are not going to have anything from the legislature i mean we're just gonna we're just gonna have house one and maybe maybe house ways and means but you know unless in their infinite wisdom uh they come to an agreement and you know put the chapter 70 money and general aid and you know put those numbers in concrete and then let everything else fall out later on but uh that's that's always the uh the wild card but i mean other than that you know i mean as i look at our i just had it but you know i look at the schedule i mean we could always depending what happened we could always move the uh the uh the final budget approval to uh the end of april if we had to we still have plenty of time to get it over to the town for uh inclusion in the water yeah any other questions or concerns all right so next on the uh agenda is the superintendent's update mr kiley you were going to give us one or two things as part of that please thank you dr jenkins so we just wanted to update you on where we are with the high school basketball court naming committee so dr gifford brought that up at the last school committee meeting today was the last day for folks to submit responses i think as of this morning i'm not sure if any more came in today but we had 13 community members who had submitted a request to participate so we'll be reviewing those and getting back to everyone um and and figuring out uh what the makeup of the committee is from there i would imagine we'll begin to review those this week and move forward with that process so we appreciate everybody's involvement excellent great great to hear we have so many volunteers that's awesome yeah yeah well deserved too all right so the next item on the agenda is the report of the chair which includes a discussion regarding student representation on the school committee so on social media and twitter masc tracy novik tweeted that under mass general law there's in fact a requirement that each high school elect a student advisory committee and that that student advisory committee be invited to the school committee once a month to provide a report to the school committee i want to bring this up because while i appreciate you know what josh is doing and what was here and what he was giving i would like to see more authentic student voices giving their reports as opposed to a recitation of sort of all the good things that's going on i'd like to do that but i also want to hear what they're saying and i think the parking fee is a good example of what can happen when we have authentic student voices articulating their concerns to us this came about i think you had asked if we could invite the senior class president he wasn't about parking fees but while he was here he had the opportunity to raise that um i don't think i think we can comply with the intention of the law by saying the high school needs to elect this committee we will invite all of them but if only one of them decides to come that's okay right but what i really do want to hear is what are the issues that are on their mind in a somewhat less filtered manner i i feel like there's a little bit of a barrier here and i want to get more student input into our process because i think it will help inform some of the decisions we make this is also a requirement under mass general law this is not sort of a thing that i want it is something that the law tells us we must do so i'd like to sort of direct the high school to to have elections for the committee as required by law and then we can invite the the the members of the committee to come i think it's a monthly basis requirement to share their thoughts i would like to hear what you all have to think about that yes i can start thank you i certainly agree i have a couple of couple of points i guess uh the first being clearly if would it be in the same are you thinking the same format as far as because i see this if we move in this direction and they're able to share their thoughts and opinions on some of the agenda items that they would more than likely have to stay through through the meeting instead of allowing them to to adjourn early so i would just kind of and i i'm perfectly fine with that um but i just want to make sure that they're aware that it's a commitment um but i certainly agree i i too would like to hear a little more um from the student reps as far as the i guess to put it um one way the good the bad and the ugly um just from their point of view um because i think a lot of them have a lot of good points and interesting points that they want to share with the committee and with the administration um so yeah i would certainly be on board um with you know changing the process a little bit for our for our student rep i i think it's a i think it's important that we have some as much transparency as possible with the student body mr nunes or ms wade i you know you're just pulling out this was looking for the uh the schedule and you know that we just you know kind of said yeah okay this is what we're going to have for fall schedules and such and now we have you know we've got a couple of months just because of you know monday can i interrupt i'm really sorry i misspoke it's every other month they have to they have to be invited okay because that may change right i misspoke on that one i want to make sure you're here go ahead i'm sorry to interrupt no no that's fine you know but depending how but again back to back to how we do this or or how it works type of deal you know you have a couple of months that we only have one meeting because of you know vacations and monday holidays and and things of that nature i'll go back and state what i've said before and that is we have a student rep at our school committee meeting he's he or she is our eyes and ears in the school and if the students have a question or a concern they should bring it to the student referee for the for the student rep to bring it to our attention i understand it's some of this is a little scripted and such but it also becomes their responsibility to make sure they go off script and they they make those comments to us and they say you know you know i've been approached by students about x you know that type of deal and why aren't we doing it or when are we going to do it and that type of deal so that we're aware of things type of deal so and again and i agree with with with mr oliver i mean depending where we're going to put them on the agenda are they going to be here you know are they going to be here for the whole meeting you know i mean it's not bad tonight and i don't mean that you know we've been hearing out about an hour and a half just so that's not too bad but when we get into budget hearings and other things of that nature depending where they are on the agenda and other things that are going on if they want to comment on something that we've got on the agenda that they're talking about you know they could be here till 9 9 30.
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on a 250 000 home now it doesn't mean everybody experienced a 54 dollar reduction bill because other in things that impact your bill what it means is your bill if you own a 250 000 home would have been 54 higher than whatever it was if the board chooses to do the another non-referendum bond uh up to the debt service extension base that would increase bills on a 250 000 home by about 108 dollars from where they were in levier 20. but if you go back to where they were in levier 19 before the the decision to lower it for one year that would be about a 54 hour increase now this six year borrowing would net proceeds of roughly 17 and a half million dollars the reason i say roughly is because what's pale paid out of the debt source extension base is not just principal it's principal and interest so as interest rates go down you can get more principals interest rates go up you get less principal well in this analysis we assume current market interest rates plus a half a percent so actually if you sold them in today's market rates we would expect that you would net something a little more than 17 and a half million dollars so the other thing that we want to highlight in this picture is that six-year financing maintains that payment for six years at which time there's a substantial decline in the overall debt levy which mr pedski or dr petsky was referring to a little earlier and that decline would be about 8.7 million dollars or about 37 cents of tax rate so one question often comes up when people when board members community members see that type of decline in the bond rate and they naturally want to know well can we just move some of that into the operating funds to help fund classroom education because you know they're using people are using what they know as individuals if you pay down your car well it gives you more money in your your budget for other purposes well the same thing doesn't work with the tax levy the the levy for the bonds can only be used to pay the bonds because when the voters authorize the via referendum they authorize the tax to only payroll's bonds so when the bond levy falls you can't just move those dollars into the operating funds now it a future board has the opportunity to consider you know that obviously provides substantial tax relief but it's also an opportunity maybe if the board wanted to ask the community it would be able to put some of that reduction back into the classroom but only with the approval of the voters at a referendum so that's not something that is obviously a decision point today but something that's not too far down the road that does give the district and a future board some options um for uh future decisions so this is a good news that delved or that ties in with the good news that you're giving on the operating side so this next slide just gives you the detail if you're into the numbers of what goes into the non-referendum bonds and you can see the blue column would represent the new bond issue and then the debt source extension base is represented by the second to the right column and you take the difference between the bond payments and debt service extension base you can see that's pretty close to zero meaning you would be utilizing most of that margin that you have available uh you may be wondering at what our your rate would be on this borrowing or the estimate when we ran this back in late october was a 1.78 but that was with the cushion of a half a percent added to it so um i can't predict what rates would be like next year when you would be able to sell these bonds if you choose to proceed but it's likely to be below one and a half percent which would be probably the lowest rate you borrow that for a an issue of that length so what is the the process to go about and i think this is my last side there oh no you haven't slide here john but what's the timeline of the key events if the board chooses to proceed because there is a there's three different items that the board has to do in order to gain authorization to sell bonds the first would begin with the passage of what's called a notice intent resolution and that's to issue working cash bonds in an amount not to exceed x x would probably be around 18 million dollars not that you get 18 million dollars but we want to be somewhere around 17 and a half 17.6 17.4 but you you can't go more than whatever you you approve you can always go less now you may be wondering where does this term working cash bonds come from it's because remember the d sub the debt service extension base is a it's a tax cap concept you then have to go to school code and say what type of non-referent bonds are we permitted to sell most school districts sell working cash bonds payable from your dsib and the working cash bonds get deposited in the working cash fund and then they get abated over to the capital projects fund for those projects also what would occur perhaps as early as december 6 is a board president signing an order calling for a a bond hearing or binary hearing as we call it uh both those documents separately get published in the paper uh the notice intent we estimate would be published on december 8th that kicks off the 30-day petition period in which 10 or more of the registered voters signed a petition then that that bond issue would have to go to referendum the order of calling for the hearing wouldn't get published to the 13th because the hearing has to occur within 7 to 30 days from publication so your next board meeting wouldn't be to january 10th so that's why there's a slight difference in the publication dates uh we estimate the petition period in on january 7th assuming it got published on the 8th we would have to refresh your credit rating a credit rating is provided by in this for your case by moody's investor service just like we're providing we have our own individual credit scores that determine the rate that you'll borrow at this determines the rate that you would borrow at the the the la the third and last item that the board would have to do is approve what's called a parameters resolution authorizing the sales that would set the not to exceed principal amount not to exceed term you know six years not to exceed interest rate and that names uh delegates to approve the sale delegates of the board which typically are the board president and the assistant superintendent of finance or the the superintendent and the reason we do that is just provide the flexibility to enter the market on a date that makes sense not a date of a board meeting which may not make sense um you know because there could be certain economic reports that come up day for example and then the bonds would be sold on the 25th as as early as the 25th with the closing on the 22nd which is a date that you would receive the proceeds and the bonds would then come into existence and you would meet the filing deadline then of february 28th so john i'll go ahead and turn over to you here yeah thanks bob and just this i know we started talking about our outstanding debt and then our our new revenue um opportunities but one question that's come up is and it's it's been a matter of timing you know in a perfect world i wish we could have had the the new uh facility master plan done completed and show you what that what that would cost and what what that would look like over time but um what we do have is our last the deferred maintenance plan that we did issue d sub dollars for to fund and we ended up selling about 14 million dollars so what i've got listed here is just for you to take a look at there's each of our schools and you can see priority one in that last plan we had about um we had about 13 million dollars in priority twos we had about 11 million dollars worth of projects and in priority three which was a little bit lower priority or perhaps some improvements to the schools we had about four million dollars so we had about 29 million dollars worth of projects and with the sale of the dsub dollars in 2015 we were able to spend 10 million dollars on those projects and then we also were able to use four million dollars for technology improvements as well so i think one interesting thing to look at here is is well too we've got about 19 million dollars worth of deferred maintenance projects that we were not able to complete that are still outstanding but also if you even just look at the priority ones what we had that first year we have 13 million dollars almost more money than we are able to sell in just priority one projects so uh rob is here tonight too and he's been working really hard on in addition to the deferred maintenance plan what are some of the projects that we have been we took a look at every school and we're looking at like athletic fields and playgrounds and kitchen equipment and what are other projects that are needing to be addressed in addition to what was not done in the vision 2020 uh deferred maintenance plan and so far rob is up to about 15 million dollars in just projects that he himself has had been able to identify so we with that said we know when we do this engagement with kluber and our new facility masters plan that we are going to be looking at quite a few uh capital needs capital improvement projects so i just wanted to kind of put that out there and allow the board to ask some questions of bob lewis myself and put that information out there well bob dr petzke thank you so much for that presentation board what questions do you have for these two gentlemen i only have one only um in one of the earlier slides you'd showed the end of the debt service payment being around year 2020 or 2034 five 34 and then in slide nine it was 2037 so can you explain that change well i think what's happened there's a formatting here i yeah i i think you're right about that too i just wanted to make sure that we had at least acknowledged that that's not actually a change with dsub out to 2037 2038 in the debt service extension yeah there's no change in that okay that's what i figured thank you so much i don't know why that did that just an image from excel so dr petzke are we going to have to move forward with i just i'm tired so i apologize um move forward with approving this before we get when do we expect the maintenance facility plan you know we we've just got the invitation so we're starting the narratives uh the end of november beginning in december with all of the buildings but in order to do a in order to do the assessment we're looking at about february to march before we get that final product to the board so that's why i wanted to put this in there to kind of kind of show you that you know we do have information on where we were with just deferred maintenance we already you know rob already has a list of projects that he's got in addition to this and that's without even the architects going in and doing an official assessment i think it's important for the board to realize too when we talk about dsub this is kind of a new idea for this board because or for for this district because prior to this where we got money to do capital projects was from the referendum bonds when we sold bonds to build schools we also recognized we had capital improvement projects to do but then we stopped doing that and then we needed some uh we needed some capital dollars to continue to fund the projects we had so that's when the board in 2015 sold their d sub bonds and we're kind of in that same area where we have capital needs but we don't have referendum dollars to meet that to meet that expense so the only comment i'll make based on the conversation that we had uh quite extensively during the um facilities and uh commun facilities and finance meeting is that we show that there's 19 million dollars in projects that were not completed from the last plan and this dsab would only net us about 17 million and many of our buildings are 20 to 25 years old and so we're not even talking about or considering the critical failures that could happen right to some of our mechanicals in the buildings and so that when i say critical failures to the mechanicals we talked about boilers chillers the roofs um parking lots etc and so when we think about our own homes we always want to have that nest egg set aside for that emergency and so if we did not do this um we would have to tap into operational funds in order to fund it and we just don't have it operationally so we just wanted to make sure that everybody the community understood the importance of of having the ability to not only take care of what's already that what we have not done which is 19 million but also just making sure that we can position ourselves that if an emergency occurred we would be in a position to take care of it and i'll just piggyback off of that that the things that were priority three and didn't even make the list in 2014 2015 because time passes now have to become priority one and that also that 10 million dollars also doesn't encompass the emergencies that we've already had because that's actually happened more than once already because we've stretched stuff so i i would be really shocked if we came in under 17 million with what we need to do to our buildings that's not want to do that's need to do need to well and from 2020 that we didn't finish and we're going into right 22.
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i mean we're not here that late sometimes but sometimes we could be so you know the and again they've got to get home and get homework done and get to bed so that they can get up in the morning and get to school on time so those are the things that we we i think we have to be very cognizant of i just want to say as a political scientist though right for me getting youth engaged in the civic process is as vitally important as any other school activity that they might engage in and we don't balk at students i was a soccer player practicing for a couple of hours every day right why would we balk at having a student show up to be part of our democratic process for two to three hours a night it's probably the most important one of the most important lessons they will get so i also want to note again this is not right optional this is so the mass general law mr kiley thankfully handed me the language so it says the that um they shall meet at least every other month with the student advisory committee five members elected by the student body of the high school right so first they're supposed to be elected by their peers that's not happening and that really can produce different representation than when someone's picked second the chairperson of the student advisory committee has the right to attend executive session executive sessions or without the right to attend it but they're subject to all the committee rules unless we can give them the right to even come in and be a part of that so they are not they can't attend executive sessions but we can give them the right to do that so these are intended to be full members of the committee without voting rights um and i think that's an educational opportunity which is why i'm sort of pushing it for our students to be involved in this process mary go ahead um can i just you know i think that where we are is we need some procedural discussions and to come up whether or not it's a policy subcommittee if we're going to frame this because i think you know to the credit of the students who are coming in you know they weren't there isn't a lot of training that they're experiencing and a lot of conversations that they're having i mean again i could i mean sophie just my daughter just filled in you know briefly but she kind of was told like you know do a summary of everything that's going on and you know and they do a fabulous job and then again if you put them on the you know spot they do answer those questions but that hasn't been again part of the conversation and part of their training so i think that needs if that's what we're going to ask of them they need to be positioned for that to have those discussions and i think we need to articulate too you know if these student and again this gets back to mr news this point you know are we going to have them sit through a budget that they're not going to be able to that maybe they are reflective on or not i think we have to kind of what we are struggling through as a group and what we have to come up with are what exactly our expectations are we going to and those every other month come up that we have them on the agenda on something that's pertinent to them and part of their you know that they can really speak to i mean there might be certain times that when okay they're here but again if we're talking about every other month that should be kind of where they're part of a valuable discussion that's relevant to them so i think a lot of it has to be fleshed out so that because i think we probably won't i mean again it certainly is a valuable thing for you know it's an extremely valuable experience for them to be part of this process i agree with dr jenkins anything all of us do but we just need to kind of come to some kind of wrap our minds around and come up with a plan for how they're going to be trained at school how they're going to be brought in the discussions that will happen that then they can bring in valuable information to us is kind of where i'm coming from i'll just note that this is not optional no i understand it's mass general law right so we can have a discussion about training and whatnot but it's the law in this state that there is an elected student advisory committee who has the right to be ex officio on our school committee oh i assume i definitely understand that i'm just saying that i think though we need to come up with so we can kind of understand because it's going to be a change for us so mr nunes i mean a a couple of things then i want to go back to a question that mr oliver raised at the last meeting about and jim was here tonight i could have asked him i didn't think of it but you know glenn kutcher or jim at masc about what their position is on it type of deal i mean yeah it's the loss let's not even go there i know it's the law okay so i'm fine with that but the other the other concern i have basically two is number one and again 31 years on this committee we've had student reps and committees and things of kids students that have come to these meetings and at the time they would be here for most of the whole meeting and they would sit on their hands and do nothing okay so you have that but you also want to make sure that they totally understand the process and they you know and no disrespect to these students they're great students but there are certain things that they can and cannot do or say and things of that nature so they've got to understand the parliamentary procedures and the way things work so i think there's got to be some training for them and i agree with mary on that point so and how that takes place i don't know so go ahead mr oliver so what i'm hearing is that you know at the end of the day obviously you know it's gonna this is the way it should be done this is the way it needs to be done so you know i guess from my point of view is let's um through um mr conley this evening you know let's make sure that um the the ball gets rolling as far as we need to come up with everyone i think everyone's in agreement that they're the students need to understand uh the commitment um what's expected of them and um you know and make sure that there's training that takes place um but at the end of the day let's i i want to see it happen great i'm good with that all right so that is all that i have for my report as chair we also have other matters that may not have been anticipated the time of the agenda posting does anyone have anything that they would like to add miss wait um this is more of a question kind of uh but you know more about because we're seeing this come up on social media with a moving of homecoming can you just give us the public an update about i think there's some questions why we didn't do a ten you know and so if you would mind just giving a public update on homecoming and what parents can anticipate for next weekend i have not been intimately involved in that process so i am probably not the best person to answer those questions i'm sorry about that obviously it's it's saturday um and um i'm not sure i i was not uh asked about a tent i can i i just saw like when i walked out it looks like you know it has a cute there's a patio area and i don't think a tent would be functional in that area you know i know there was a lot of you know pushback from the community but just walking it i don't think you could actually physically put a tent there so just and it has a nice overhang you know again just taking pictures of it i i just saw a lot of pushback and questions around that and i just uh i think that there is the high school generally if i go back to you know the graduation the graduation parade i think they come up with some really nice plans for the kids so with the heaters and everything else i just kind of wanted to you know i know that you know probably dr gifford would be able to add more to that but i just um wanted to soothe concerns that i think they'll have a great time mr nance this is weight stay off social media i've said that to you guys i know i know stay off social i'm not commenting stay off social media because it's 90 90 whatever anyhow uh dr gifford and again no have you had any luck with the doctor gifford dr jenkins have you had any luck with the uh voke minutes i have not but i think that i will be honest this has been a rough sort of semester for me that has been more on me than on them um uh miss guenther can you send an e send an email over to vogue to see if we can get those minutes and maybe maybe not we'll have to look at the agenda maybe we can invite our reps at our next meeting i think that would be a great one either that one or the one right after the first the first of the year yeah so why don't we give them those two options would that work yeah that's fine the 13th or the 10th the 13th of the december the 10th of january whichever one works for that that'd be fine okay great thank you other other items mr nunes uh yeah the high school theater company is doing their holiday performance uh december second third and uh two performances on the fourth uh i'm not sure what they're doing but i know uh you as you drive around town you'll see their billboards up type of deal so wish them good luck i know where my nights are going to be spent and afternoons uh also too we've got the big football game thanksgiving day you know hopefully we'll have decent weather against our uh haven high school that should be a great game with the haven's got a good record this year our record is good so come out great to have it back isn't it oh it's great to have it oh my god it's it's just been beautiful to have the to be at a football game and have all you know the students and the parents there and everything else type of deal and uh and again on on a very serious note and a very humbling note my deepest thanks to everyone for for the award and the gifts uh i am truly humbled and very much blown away uh something never in a million years would i have thought of type of deal never thought about it as i always say it's the kids that are important and that's what it's all about and uh you know i'm the type of person sometimes somebody will say thank you job well done or something and i'm good with that but to to have this is a very humbling experience and a real highlight and and i greatly appreciate it and thank everyone for it we appreciate your service very much thank you mr nunes thank you anything else to add all right so our next meeting is scheduled for december 13th yes here at dartmouth high school it's my understanding that we do not need an executive session um this evening um you know walter in the audience just throwing us all off there i know really didn't get the memo but given that we do not need an executive session this evening i will entertain a motion to adjourn all right so i have a motion by mr oliver i'll take that as a second for mr nunes any further discussion hearing none all in favor aye aye motion carries unanimously thank you everyone thank you surprise [Music] any further thank discussions [Music] no you can't i'm not gonna yeah what's up
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that 2 million is compounding right that we haven't been addressing it's just getting worse yes and those were that's i can rob's probably itching and scratching right now so i'll speak for him i don't see any scratching in his in rob's defense rob has been making it very clear to me the last time we went out to bid we expected it to come back on some cool or some chillers and boilers about 700 000 and the bid came back 1.2 million almost twice as much so the other thing is you're talking about critical failures and this plan is predicated based on projections that were done in 2015 to what current dollars were we don't know until we go to bid if that is 19 million or more based on current covid crises and we had the option to delay a little bit but now we're getting to the point where critical failure is definitely a reality and this i'd rather let you talk but this goes back to all of this stuff is also a part of the climate and culture of our buildings and our students learning when our boulder hill kids didn't have heat or didn't have air this summer that is that affects their learning ability sorry right climate for learning is a whole different world for me but also a sidebar note on costs we have seen unprecedented cost increases because of coving the 15 some odd million dollars we got with the last d said will not go as far in the next two to five years as it did rob i in my industry i know there are a lot of also product shortages because of covet and silicone chips and all this stuff are you seeing the same kind of things and it's difficult to get your hands on items that we need the the biggest problem is shipping delays availability is problematic we're able to keep ahead of the curve on our consumables but when you talk about hvac parts they're hard to come by and it takes longer for the manufacturing process to to get the parts we need and get them on the shelf right i have one last question i promise we want to go to bed the technology does that that does that represent the numbers that we got for co for colvin from okay so this is above and beyond okay thank you this was things like upgrading the telephone lines this was way back okay um and adding and i mean one to one like getting oh no okay so none of that this was this was servers and switches and more infrastructure not so much student devices no that was 20 million extra okay thank you mr lewis for sticking around the entire meeting and i'm talking over here i know you can't tell who's talking because we have our mass on but we appreciate you being here tonight and presenting this in a way that is at least relatively understandable so it's a lot of numbers speak so thank you you're welcome thank you so the hundred you're too rough a year for our taxpayers for how long uh those six years but i would caution all of us that people still need to be able to afford to live here so as much as i could appreciate all the money that we need to spend we also have people in this community who don't have kids in this building in these buildings or grandkids in these buildings who still need to live here i would argue they also probably had kids or grandkids in the buildings back when we had to build all the buildings which i can appreciate and they were also probably not on fixed incomes at that point yeah that's totally true are there any more questions on this topic i just wanted to check in with everyone because we're on four hours now does anybody need a five-minute reset no we need to go okay i'm just checking all right item 9.4 is the first reading on board policies that are in need of updating the policies that are being presented to the board this evening have gone through the board's policy committee and are being brought forth as a first read prior to board action does the board have any questions on what has been brought forward this evening well i think we know latonya has requested for five colon one zero to be reviewed actually it's on the agenda for the december 13th board policy committee meeting and it can also go to the other committee men but i would recommend that you contemplate there's a minor change in here that you could on first read and then second read approve and then future consideration of anything else okay thank you all right any questions on the policies that have been presented right that takes us to action i haven't talked to marina okay i didn't know that one was going to be so quick all right okay sorry so um 10.1 approval of bills for payment can i get a motion for the approval of bills for a payment i make a motion to authorize the payment of bills in the amount of four million seven hundred and forty thousand eight hundred and sixty dollars and twenty seven cents as presented mrs croner aye dr marino aye mrs johnson aye mr gatewood aye mr swanson mrs doyle aye mrs simonton aye 10.2 can i have a motion to approve the 2022-23 school calendar please i make a motion to approve the 2022-2023 school calendar as presented second let's go sorry mr gatewood hi mrs johnson hi mrs doyle aye mrs swanson aye dr mourinho aye mrs simonton aye mrs croner aye motion passes seven zero uh 10.3 can i have a motion to approve the proposed new high school courses please i make a motion to approve the proposed new high school courses for the 2022-2023 school year second mrs doyle aye mr swanson aye mrs corner aye mrs simonton aye mr gatewood aye mrs johnson aye dr marino aye motion passes 7-0 10.4 approval of superintendent contract can i have a motion to approve the superintendent contract please i make a motion to approve the superintendent's contract as discussed and presented second mrs croner hi mrs swanson mrs doyle aye mrs johnson no mr gatewood just want to make a quick statement i do support the superintendent and i'm willing to provide an extension however due to some due to some terms in the contract i'm going to have to say no dr marino aye mrs simonton i'm going to say no due to the terms and conditions of the contract motion passes 4-3 10.5 approval of building administrator contract can i have a motion to approve the building administrator contract please i make a motion to approve the building administrator contract as presented second mr gatewood aye mrs dorel hi johnson hi mrs simultan aye mrs croner aye dr marino aye mrs swanson aye motion passes seven zero 10.6 approval of personnel report can i have a motion to approve the personnel report please i make a motion to approve the personnel report as presented second mrs croner hi mrs johnson hi dr moreno aye mr gatewood aye mrs swanson aye mr storyal aye mrs simonson aye motion passes 7-0 can i have a motion to adjourn uh make a motion to adjourn all in favor
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order and for those who have joined this is our working session um tonight uh we have two opportunities for public comment so both now and at the end of the meeting so if you'd like to provide a public comment before we talk about we get the presentation on the cip and discuss our work program please feel free to use the raised hand feature to indicate that you'd like to provide a public comment now or if you've dialed in you can press star nine on your phone you can have up to three minutes to address us there we go caller with the phone number ending with nine five five you can press star six to unmute your phone and address the planning commission hi good evening uh commission kirk westfall 3505 charter place um work plan discussions are always exciting uh to me anyway um i was happy to see that the buy right site plan um issue is going to council in a couple weeks hooray with regard to um the parking discussions it seems like parking minimums the discussion around parking minimums are being uh grouped with parking maximums and evs and i guess i would advocate for maybe splitting that off since elimination of parking minimums seems pretty popular among many people and could be something that could just be uh taken as its own issue and i think dispatched pretty quickly um but i'm sure there's things i'm not thinking about there um also with regard to the work plan i guess the most important thing to me uh my eyes i could have missed it doesn't even appear on the work plan which is the timetable for further tc1 rezonings which um i think are one of the most urgent priorities um so i would advocate for those to be done as quickly as possible um and i guess the second most important uh to me would be and which is mentioned on there without a time table is the elimination of the affordable housing premium uh downtown um let's see a couple other tidbits from here i see the single family zoning discussion is still on there i guess my impression is that that's stalled but there's no timetable associated with it so i guess i was concerned about that and um uh looks like the master plan rfp isn't scheduled to go out until the end of next year i'm assuming that's a budgetary issue but uh if there's any more detail that can be said about that that would be wonderful i see drive-throughs are still uh make an appearance on the to-do list in theory uh i would love for there to be no additional drive-throughs in the city so i guess that's i i would advocate for that being taken care of um one thing that 30 more seconds okay thanks uh one thing i i i would advocate that i don't one other thing i don't see on there which i think may be of interest to look into is parking unbundling um if we're gonna be towing around with maximums and so on uh and developers really want to build parking um i would advocate to see if it's legal or possible to be done through premiums and so on is to to force developers to unbundle the fees for parking in other words to charge us a meaningful amount for renting a parking space so it doesn't punish the people who don't have cars thanks for your time look forward to the meeting thank you if anyone else would like to provide a public comment before we go into the other business you can use the raised hand feature on zoom to indicate that all right seeing no one um let's talk about capital improvements plans the cip all right so um i'm going to be bringing in a familiar face uh deb gaslin works in our public services area and has been the city's cip maestro for many years i am getting her all set up here hopefully so she can uh share her screen as necessary um so just a reminder to set the stage um uh and i think we have a couple of new commissioners so we thought it might be worthwhile to have a brief presentation here at the working session in advance of the public hearing schedule for your next regular meeting for consideration of modifications to the existing cip the capital improvements plan just as a high level refresher is just that it is a five-year plus document depending how you look at it that seeks to identify different categories of public capital investments across a wide variety of areas how they are prioritized and in what order they will be undertaken it identifies likely funding sources for them and as deb is going to provide an overview it goes through a really robust process of not only identifying what projects go on to that list but how they are prioritized and funded going forward and this year is like i said a modification of of an existing plan which is sort of um bureaucratic speak for it's a sort of an update to an existing plan versus every other year which is sort of starting anew and sort of really focusing more on the repopulation of those projects and re-prioritizing them potentially so um with that um i'm going to turn over to deb to provide a brief presentation and then answer any questions think about i'll leave it up to dev if she wants to sort of take some questions as she goes or at the end but certainly at the end of this if you have any questions we can entertain those or if there's additional information that would be helpful for you we can make sure that we work to get that to you in advance of that consideration in early december take it away okay thank you very much um i'm looking at faces here and i think all of you or almost all of you have been through the cip cycle at least once is that correct i think no i shouldn't wait just knew so for the rest of you you know the information isn't going to be anything new so i am going to you know go through a presentation here in the minute on the process itself how it works so because it will be not new information feel free to jump in with questions or you can wait till the end it's not a terribly long presentation at the end i'll talk about um the hearing coming up in a couple of things questions for you guys i know packet date is the 29th i believe but i believe i can have stuff ready before then so we'll talk about whether you might want an unofficial draft earlier and so on but with that i'm going to share my screen here just a second okay and give it just a second to load up here there we go so uh the things i want to hit on tonight are you know how do we organize this thing you know talking about how we divide it into categories and then what the actual process is um where planning commission fits in and where council fits in and then what do we do to manage the cip after it's adopted a little bit about the timeline um i do want to hit again on our newer alavant software talk about a little bit about the experiences now that i'm on round two with it and then leave some time for questions at the end so as mr leonard said the capital improvement plan is a five-year plus the sixth year i agree is kind of a beyond sort of thing but it is required by state law that you have a capital improvement plan so it's not optional so how do we organize it and this is not the same as other communities necessarily do but we actually break our plan down by what we call asset categories which we'll talk about a little bit more here in just a minute so who are the players to put this plan that you're going to have at your hearing here in a couple weeks well we have a plan that's broken into three different like overarching categories then those are broken down into a total of 13 asset teams or categories in a more refined way we have over 70 people that are involved by the time the plan is complete some more robustly than others but some years it's even more than that in a modification year it tends to be right at that limit and then the city is divided as you know into service units and everyone has some sort of a role in putting together the cip and we really want this to reflect a broad range i've mentioned before that i've worked other places where the plan comes down from the top and not that staff maybe don't have input in those type of scenarios or that the public doesn't but it is top down that is not the case here so we have everybody from our public works staff you know the people who keep things physically running our water sewer storm road system our engineering staff systems planning staff which is the unit i'm with we're the long-range technical planners the water and wastewater plant staff because their needs are quite unique of course the planning staff financial staff fire services because the water system comes into play and also fire stations if we need to upgrade them belong in the plan and then parks and recreation staff so that's the inside the city but then also the downtown development authority and the nature area preservation team and targeted um staff where we interact with them so engineering staff from the university participate in utilities usually sugat who's the head i've never known what sue's title is but planning overall campus planning aspect so we do invite university staff they do not participate in the prioritization that we'll talk about later because it's our assets but they very actively participate in the project planning itself so i talked about three master groups and those are municipal facilities transportation and utilities and municipal facilities has just three teams within it one is city-owned buildings and that category includes improvements we make to city hall itself like when council chambers were updated a few years ago um heating and cooling changes at city hall things along that line but also as i mentioned the fire stations and then we do use city-owned buildings for the housing commission projects and as you all know with the passage of the housing millage that that is getting to be a far more robust part of the city-owned buildings than it's been in the past so you note we added a lot of the projects actually last fall but they're moving along then parks and recreation which i think is sort of self-explanatory and then our solid waste program comes under municipal facilities transportation is by far the biggest of the groups we have municipal airport active transportation is anything that happens in a public right-of-way that doesn't involve automobiles but involves human beings getting around in some other fashion so pedestrian oriented improvements come under that category uh bicycle lanes belong in active transportation crosswalks anything that helps the used to be called non-motorized or other terms but that's the group that encompasses those kind of improvements bridges sort of self-explanatory we have 16 bridges to take care of new streets is one of our baby categories as we rarely add a new street in this town perhaps a developer doing a new residential project might propose their streets to be public and we have had that happen i think twice is all in the uh tennis years that i've been here but also if we have a gravel street that people petition to pave that also would fall under new streets um and we actually had one not terribly long ago hollywood is a on the kind of northwesterly part of town and it got to a certain point and is temporarily on hold but that's what new streets is about other transportation is other things that happen in the right of way not involving human beings getting around but it would be things like taking care of our signal system [Music] transportation studies we put in this category and anything that's electronic like one of the new projects you'll see is um adding more accessible pedestrian signals like for people with vision difficulties that they can be audio signal instead of just the hand we're all listening or normal to look at so those are the kind of things that fall in other transportation then parking facilities is run through the dda but they are city parking facilities so that's our structures downtown our surface lots most of the surface lots as you know are being proposed for housing commission affordable housing projects but we still have a fair number of surface lots street construction you know near and dear to all of our hearts please make our roads better so that's all our paving projects the orange barrel things that you see and then finally transit which is quite small basically for a number of years we've had all the planning and progression on the train station project we have some q jump lanes for buses in there as project but it's a fairly modest size category and the third of the overarching groups was utilities and that's our sanitary sewer system our storm water system which would mean not just our storm pipes but our rain gardens detention basins anything that helps us either handle runoff or improve water quality have through the stormwater system one thing that isn't necessarily familiar to a lot of people but we actually consider our street trees to be part of the storm water system because they play such an important role in capturing water and filtering so you will see projects related to the urban forest in storm water and then finally water and in both sanitary sewer and water they would include not only pipe projects but projects at our treatment plants and then of course we wouldn't know how to plan anything if we didn't know how much money we had to spend in each which is everything has to be revenue driven or grant driven but the financial team has staff both from directly from financial services and also because almost everything here runs through public services it's sort of a dual effort to provide those numbers to me so we know what our targets are for each group so how do we make the cheese um and mr leonard had mentioned that this is what we call a modification year the only real difference in scope is that in a year like this which are the odd number of years we only look at the first two years of the plan that was previously approved and look at any needed changes to it and that could be a change in the schedule a change in the funding needed or both so the in the full year which is what i'm going to talk about a little more detail regardless is we have to first decide what projects we need and so the first meeting we have in the four years when we have three meetings for each group are to gather the information on what do we need to do and the proposal for a project could come from a citizen or some other outside group like we've had you know very s washing all biking and washing washing that would be good walking coalition have suggested plans before obviously the university a number of sources as groups but a lot of them are just plain a citizen who is saying you know hey water quality is not good on my street i think it's time to look at the water main on my street so we have that as a source we also have our master plans as you know that's something that's near and dear to your heart and there's you know the city-wide master plan but we also have a parks master plan you know water sewer storm master plans and so on so if those plans suggest that it's time for this project that's another source for coming up with what we might put in the plan and then of course staff knowledge the people that work with these assets every day know what needs to be done like the facilities manager will say you know hey that air conditioner's on its last legs it's time to talk about this upgrade or this street has fallen to a rating of you know 3 on 1 to 10 scale time to pave it so the project needs can come from that and also some of the from the outside groups that we mentioned once we get a list of projects then it's like okay but is it eligible for inclusion in the plan so we have a couple of criteria one of them is that the project should be a hundred thousand dollars or more which um as big improvement projects go is quite modest even though it's a lot of money but we do also include any projects that maybe have four years in a row where they're spending twenty five thousand dollars so as the plan looks at it it's still over a hundred thousand dollars we also look at a study if we think it's going to lead to a capital improvement so we could fund say a payment asset management plan knowing that it will help set the path for what roads to pave in what order and then the prioritization step we do not do in these modification years because generally speaking we don't add new projects in the modification year but you will see a small number on your plan and they'll be clearly identified as new and that's basically things that have risen either of an emergency nature or in a couple of cases a grant opportunity came up so we were able to do some targeted new development based on an opportunity but if this were a full year we would have had a whole bunch of new projects added and then we're like well how do we decide which ones provide more value to the community so at the second meeting we actually prioritize those needs and we're now using a software model called alavance that has what's called a strategic value scoring model and i'm sorry no matter what i do with this slide at this scale it's just tough to read but we actually set high level uh goal values like in this case you know regulatory and policy compliance physical safety access and mobility coordination with other projects and so on so we figure out through a pretty detailed process um and then we go through a process to say which of these carries the most weight and then we have to develop quantifiable ways to decide how to award points and ellevance keeps it fairly simple in that we assign low medium or high desirability and then we choose what sort of curve is it linear is things at the top more important so it's unless you go through the process it's a little hard you know to explain in too much detail but between those two things each goal getting scored for its own particular thing and then the overall weighting comes into play and the project ends up with a score and you know the difference between this and the system we had up until last year is that we allowed the asset groups to tailor the scoring and the goals that made the most sense for their asset group like this was the active transportation group and they chose one of the goals of user experience you know why would we be doing these things unless it makes it more comfortable more safe or something for someone to use our streets or some facility so then we could cover everything from like sidewalk gaps how do we score low medium or high if we add a crosswalk if we add a bike lane we set three different levels so that if it did it at all ones that do more than the other would get more points in essence and so while we're going through that prioritization process finance in the background is looking hard at current financials um you know what kind of revenue forecasts they have and come up with a funding availability and last fall if you remember we said you know covid presented certain challenges that is considerably better now but um it is still affecting things although to be honest it's affecting scheduling more than dollars at this point um and one thing i just wanted to say briefly that's a little unique right now is um and particularly uh commissioner dish since you're also council member dish the there is a some money coming back through the american rescue plan what people commonly call covid funds but in terms of cip the process wasn't far enough along that i could directly incorporate in here because while there are a whole group of possible ways to spend that money some of which are capital there's still a community engagement process and other steps to go through so in terms of timing it just simply did not dovetail to work it directly into the cip but of course if decisions are made odds are they aren't going to affect 22 or 23 anyway but if they do when we follow the timeline you'll see where we could possibly make some adjustments in most cases it's not proposing something new it's just funding from outside sources instead of the sources we planned on but i did want to mention that because it's a little unique this year and then we have to actually take all that information and program it to fit in specific years so we look at the prioritization score obviously no sense doing that if it isn't going to affect when we schedule it we look at how many dollars we have available for each year we look at how the projects mesh together because if we're doing a street project the engineers in the street end of the game always go to the utilities engineers and say did the water sewer storm need work on this street because if so we want to mesh them and that can take a higher priority street maybe move it back to utilities have the funds or vice versa so we work hard to minimize disruption to the public by coordinating projects and then staff and contractor capacity is really a challenge right now mostly the contractor capacity for instance we bid uh we have uh replacement of galvanized service leads for instance and the first time it went out they got no bids the second time they they got bids but it's like people are busy again and so we also have to keep the amount we're proposed within what's reasonable to accomplish honestly still the funding is the thing that most limits so we take all of that and we produce the cip which is the document that you'll be having up for public hearing so you know we look at whether things fit together we put in the highest priority projects first and we just keep adding projects in a given year until we've hit our funding target and then we just move on to the next fiscal year and keep adjusting back and forth and back and forth uh until everything fits together and we've honored the priorities the funds available and made things work together so then i take the raw data that's the plan and i will also always produce for you some reports on you know how does this compare to last time we have more plan you know projects less projects dollars up dollars down a number of statistical reports and prepare the draft plan then we come to the planning commission and under state law planning commissions are the entity approve capital improvement plans not city council the planning commission so this work session like we're holding almost always is part of it and then we move on to the actual public hearing which is what you will be doing um i assume nothing has changed but for december 7th and after going through and asking for whatever revisions at some point uh you know then you'll vote and that becomes the approved capital improvement plan then city council still has a super important role but it's just a different role so once your cip plan is approved then it becomes the building block for the capital portion of the city's budget so after your adoption finance takes those numbers plugs them into the capital plan if there are general funds involved administration has to make kind of last-minute adjustments on dollars there and then the bottom line is the plan more or less exactly as you approve it with little tweaks for usually in the area of general funds it becomes what city council uses and then in may the total budget including the capital portion of the budget is voted upon so at that point you've got a plan that you've approved you've got a capital budget based on it the council has approved but now all these projects have to get built so a number of years ago the city decided that we needed an oversight group of staff to help keep things moving along and on target so we have the capital projects advancement network just simply called cpan and we monitor kind of from adoption through project implementation uh and that group has people from engineering systems planning public works and finance we meet twice a month more if there's something tricky that comes up like bids that come in really high but we have to make a decision now but generally the twice a month process and then if we need input from somebody other than the standing members of that committee we just roll them in um as far as the timeline we always do the kickoff somewhere around labor day and then finance all the way from september to say the middle of october is coming up with those numbers september through october we're holding those process prioritization planning meetings then right now i'm in this step with actually drafting the plan based on the results of that and then we'll be getting the draft to you shortly and i'm going to stop here from like say packet day is i believe the 29th for december 7th but i think probably by the end of the week it may not be exactly the same as what would go in packing there might be a couple little tweaks over the next two weeks or whatever but would it be helpful to have at least the rough draft uh that i could get to mr leonard and he could distribute to give you a little longer to look at it than just that shorter time from the pack of the public hearing because i'd be happy to do that i don't know if you can see our faces there's lots of nods yes that would be much appreciated okay and one of the things i do in the modification years is it's you know a little crude but it's been very effective is i color code on the front this is a time change this is a dollar change this is both this is a new project so you will know what to focus in your attention on um so i will gladly do that then you will hold the public hearing and you know it's always december january this year because this modification we're able to make the first meeting in december and then city council adopts the budget come may and so for most of you you've seen a plan sheet but it's not you know like sexy looking but it will have like this is city-owned buildings name the project give their prioritization rank then what year we're planning them and how many dollars and we always put it in thousands of dollars so 400 is 400 000 just to keep everything fitting on a page so the plan you'll get will be a multi-page document organized by those asset groups and then we tally up the grand totals for you at the end so that is basically the process and i'm going to get this off and stop my share so we can see each other a little better my mouse is being cranky here right is there a way for you oh no i'm doing the dance to see if it's me questions about what might be coming up there we go took a while for you faces to all load back in there and it's telling me my internet connection is unstable which is very uncommon but i think we're good so all right we have you back here too um you all just moved around on my screen uh any questions i know we don't have the the list of projects yet um but uh questions about kind of what you're expecting i know it's getting old hat to most of you so go ahead commissioner lee are you seeing a lot of price and construction inflation just from material pricing and you guys have some level of like buffer built in for you know just what we're going to see literally this year next yeah and that's an excellent question prices are definitely going up and i'm sure uh both private and public sector i'm hearing are experiencing that part of it i mean it seems so weird after the times we've been through but there was then a lot of pent up uh work that then everybody's putting out the door at once and it's been interesting so far in our street projects we haven't been seeing as much inflation and paving costs the utilities have been where we've really been seeing things and here's sort of a copic related example in our stormwater system one of the primary things we do for maintenance is rather than replace pipes we line them same is actually true for sanitary well a change the city made two or three years ago technically was to change the rosin it's like something that's injected hardens inside the pipe and we change from a styrene base to a non-styrene base rosin and we're finding that with supply chain disruptions we were like in the middle of a job in the swift run watershed and the contractor could not get materials and the job actually went on halt for like two months waiting for a supply to come in so we're seeing a lot of strange supply chain oriented things that definitely affected price onlining also but we you will see a fair number of funding adjustments and that's because we felt we needed to inflate even for 23 not everything but things where we were seeing issues a challenge other questions maybe we'll see this when it comes before us my recollection is this time last year i can't remember where we were in the a20 process i know we brought like we talked about a20 and like at one one year it was like it hasn't been passed so kind of are those projects did they get included last year or are we going to see more this year or is it going to wait until next year like what's the status there you will see some new things like solar on city buildings and some more work in that area and that's an area where of the proposals within the american rescue funds there are a number of things that are driven by by two things the a20 and then the vision zero out of the recently adopted transportation plan saying if those were identified as this high level goal and we have opportunities from our funds now again by the time all of between council input and public input i don't know what we'll shake out but some of the things that they're there would make significant strides all by themselves but there are additional things happening in here as well as just the general push for new buildings to you know be what's the highest level the platinum it's terrible my mind goes to sleep sometimes on the terminology on that one but um yeah it's starting to be incorporated and have projects that that's their sole purpose i'm thinking by next year we're going to probably see a significant number of new ones missy stouts in particular is very passionate about moving things forward and of course also the council past the dark sky ordinance so as we do street light projects those will be meeting the dark skies which is you know it's all part of the same picture so we're making progress never as fast as we would like but you will see some additional work in this even from what was added last fall great i'm i'm heartened to see that the dark skies is also on public property not just the private property since that ordinance was private property so that's that's super heartening and i'm sure that the people who put a lot of time into that will that will make them super happy commissioner lee um are there changes to our cip being made in light of the new infrastructure bill that was passed is there a city focus on kind of trying to align some of the funding from what the state and city may receive from that federal level bill too soon yet since it was just passed we've all been aware that it was coming so the beauty of a six-year planning window is that it's not like you're scrambling to come up with projects you're able to take funds and move them faster those who aren't prepared feel like they're on a hamster wheel saying oh what what should i do now that i have money we look at oh good there's money to advance what we've already planned to do in most cases um but there have also been you know the whole uh earmark process sort of returned politically during the course of this past year where we were getting you know from debbie dingle's office and others saying suggest some opportunities so whether you score on any of those i don't know but the city has been very actively going after a number of funds like that and when and if they score we can adjust on the fly fairly quickly and again if we're doing nothing more than fund something that was already in the plan you approved and we're just going to get to it sooner we we can't wait to see what that infrastructure bill shakes out knowing how federal processes work they're gonna first have to decide what agencies they're going to push it through um but i caught something in the news and i turned it off because i needed to come and get here um that they were have maybe some idea even as of today what michigan might be getting but i wasn't able to hear the details so no this plan didn't know it was coming or know what it means yet but by next fall hopefully we'll see a lot of progress if we get some funds from that source and i expect that we will thank you any other commissioners all right well thank you very much for joining us we'll see you in a couple weeks i guess and look forward to the draft um you said next week yeah maybe even by the end of this week this morning i finished streets which is always my last one to do because it's the one that i've got to make sure all those utilities line up with it so now i'm down to the crunching and report time and so probably even by the end of this week i should be able to send it uh to mr leonard who can then get it out to you folks so soon yeah things to read as we're recovering from thanksgiving dinner so yes exactly there you go prime reading material thank you again it's always a pleasure and i'll see you on the 7th great thank you bye-bye all right mr leonard work plan work program um let's start with a little um good news uh can you see our current work plan yes all right is it super zoomed in so it's actually readable um so this is our current adopted plan for the 21 22 fiscal years and [Music] a couple of things in this so just as a reminder the structure of our work program over the last couple years has been uh planning work comprehensive planning work in the top and then ordinance work in the next table so um as you just heard capital improvements is going to be something that continues to appear on the planning commission's work program forever and ever and ever and ever and so uh that will remain uh comprehensive planning um [Music] this reflected the last um i would say the last attempt at updating the city's comprehensive plan we got pretty far we were on the verge of executing a contract covet hit unknown funding and it was um it sort of fizzled in short we had identified the creation of a new subcommittee commissioner dish thus far is helping to lead that and i am super grateful for both her and shara mills help in helping to kick me in the rear to get this thing going i've just been putting my energies elsewhere and so i'm excited to get this started and then the operations committee is the executive committee which is just for newer commissioners this is a subcommittee that's comprised of the chair the vice chair and the secretary this is um traditionally been used as just helping to schedule petitions at meetings and more recently it has not been eating within a meeting with any frequency but it remains a committee that if for some reason i am not doing a good job and sort of managing some of that information from just an operational perspective it's a forum for us to discuss it for me to receive feedback or take feedback from the commission in that regard switching to ordinance updates this um i i'm absolutely blown away by you um and the city council um when we're looking at all of that we've accomplished in a relatively short time it's so satisfying to see all these and that they're done so the sign ordinance has been updated uh electrical vehicle parking has been adopted we are looking at some potential tweaks to that as part of our parking regulations but the framework is there uh solar height exemption and solar accessory structures this were activities to provide flexibility and some area heightened placement and basically solar car ports or solar canopies that wouldn't require site plan the recent adoption of outdoor lighting one of the lexus's signature batch amendments of sort of a series of minor amendments to the udc uh mr jerry hancock's great work with the modification and establishment of the floodplain overlay zoning district plan project planned projects where that portion of the code were was struck and instead replaced with a series of trade-offs that incentivize affordable development or sustainable development specifically with high realization of solar renewable energy some city council directed amendments uh review of the c1 and c1ar zoning districts the planning commission forwarder recommendation did not recommend any alterations to those districts and recommendations on site plan review thresholds which you just wrapped up i am a little bit behind in helping you get there as you can see these are originally due to city council by the end of 2020 we got them there by december of 2021 and i think it's a much better package of a proposal ordinance change for that purpose the creation of the transit oriented development district was established and accessory dwelling units were modified and expanded so um when um some of these are more more heavy lifts for the planning commission than others um but um pretty remarkable run of getting a lot of things i think um off of your work that you should all be very very proud of um so then i'm just going to go through the rest of this potential future projects i want to highlight this this is just this is sort of a carryover frankly from work programs from history and i have shared a sort of proposed draft for discussion that we can shift to here shortly but as part of that i'm supposing that we strike this table these items have been retained on here for some time they don't seem to have elevated to the high prioritization priority status and as is included both on this and the more expanded version of that and the other attachment that we'll be getting to um over the last two to three years the planning commission has been identifying other potential areas for prioritization and so um i um as part of our discussion of this part of the question is um i guess some striking of those older holdover potential projects that don't seem to ever get out of that category and don't seem to get elevated and by way of that do we make the decision that they are no longer priorities for the planning commission so this at the time of adoption this was some of the other potential work program items that have that were raised at different different times i did my best to to be faithful to making sure that we're taking good notes at meetings when a commission proposed business or sometimes it's a comment during the context of a particular petition and the like and a more expansive version of that has now been included was emailed to you it's also available in the packet which reflects updates to that through our most recent meetings and what would be valuable for me at this point is your feedback ideas about what you want to see elevated into that table particularly i think of ordinance changes off of the potential list and help a discussion about how to prioritize those um because as you know despite a lot of success and i am optimistic that we're going to get through a lot of them um we'll do better if we do prioritize them i think and bite off a couple at a time as opposed to trying to simultaneously take on all of them so i can pull up the draft as provided but i think that's been provided in advance to all of you as well i am ready to answer any questions and take notes um as a reminder this is a working session so we're not going to finalize anything but you the goal here is for you to help me provide the feedback so i can present a product to you that resonates for adoption so effectively what things are on that long list that we might want to elevate and give a timeline to also i think probably if there's something that you feel like was brought up during commission proposed business that you don't see on that longer list we might um include those things in there or potentially striking some things on that longer list because we can't just always add we do have to result yeah and i'm also happy to provide a summary if if anybody's interested i think it i've done my best to sort of articulate what items have been added but if you have any questions about any of that let me know commissioner dish thank you so uh how come a20 udc connections is kind of a sub bullet but at the very top of the proposed of the unless i'm missing something because the oh no carbon neutrality duh i'm sorry it's the it's the way i can't see two pages continuously okay so that my editor failed me and putting together this bullet no no no it's the way the pages work when when you download from the agenda so i would like uh i i would like us to um i would like us to strongly consider revisiting [Music] premiums in the d1 and d2 zoning districts i would also like under this list of proposed so i'm not saying put that up there i'm just saying that's one thing that i would nominate strongly um and i would like you to um i would like to say that of the solid waste design requirements slash composting requirements i would put that under a20 or rather under carbon neutrality because that is what it serves and i think we have a tendency to think that the energy projects are the projects that are related to carbon neutrality but it is not only the energy projects and that is a design feature of new construction that particularly as we get the tc1 developments which are going to be very dense we hope housing along our transit corridors not uh not having it built into their site plan provision for recycling composting and trash is going to be something we regret um down the line so those are my first two things thinking of for me the lead goals on council right now and um yeah so and i'm a little mystified by significant cost burdens for annexation i didn't i don't remember us talking about that and i didn't realize there was a problem with the duvara petition so i wouldn't mind hearing more about that sure i can um provide a just a brief overview of the annexation this was um i think that that item came out of a discussion of a proposed annexation of a home that was being considered for a daycare center and once as part of that annexation sort of all that coupled with the fact that it was a daycare center which required a special exception using site plan that triggers all the city's design standards to what was previously a single family home and so what that meant was significant extension of public sidewalks so it was a corn it happened to be a corner lot it was pretty significant extensions of water mains because the city's standard specifications require water mains to be of a certain size that was not provided there and so when you added all of that up that annexation and the proposed child care center just sort of ultimately collapsed under the weight of all of the city's expectations so that was i think i would say that that is a comment about to oversimplify do we expect too much of development commissioner gabe randle yeah just to piggyback on that i i um when that was going through i didn't see that problem just with annexation i think that um i think that exacerbates it more but i think that a lot of those themes run through just our expectations of development in general um in terms of you know uh other communities the unless it's like a big development that's adding two or three hundred homes or something like that they sort of expect that the water main has already been upgraded by the municipality and things like that where we as we put that on developers um as as part of the site plan review process and so i think and i i don't know that it's just annexation i guess is what i'm saying um it feels like it's bigger than that to me and especially um mr atlanta when you did all those interviews with people uh too it just seemed like that was a theme that wasn't just confined to annexation so i would beg to differ a little bit by the categorization of that and think it's a broader broader issue commissioner so just maybe cleaning up the list a bit i believe orc looked at r2a lots so that's in progress not kind of in the bottom list right um and then a lot of the transportation stuff bicycle parking requirements parking requirements r4c and ev parking isn't that all bundled into what we're going to be reviewing for overall parking or do we want to leave those separate for some reason i um yes they are they are bundled with that um i i guess i just kept them in those lists because i don't yet know we don't yet i don't really yet know how eevee parking is or isn't going to be proposed to change as part of the parking so we are so we sort of started with um a pretty broad consideration when we're thinking about the parking regulations we were thinking about minimums we're thinking about maximums we're thinking about ev parking we're thinking about bicycle parking shifts um we did um uh happen to have the opportunity to have our stakeholder dialogue that'll be i think that's posted on our website now if anybody's interested they can go and watch that video um i will tell you personally i am starting to sort of probably narrow my focus a little bit i think it it sort of reminds me of the site plan thresholds time i think there's a lot of things that we can do there and it might make sense to take the first step and see that through so um i did choose to keep some of those here in the event that we decide yeah we're making sort of an incremental step with ev parking but it might not be as far as we want to take it long so but i welcome the feedback if if it's important to sort of re-categorize that or we want to make that more clear or we don't want to do that we just we do want to tackle it all at once rather than sort of on a more you know incremental approach okay that's helpful like i think all these highlight the bigger the pain points it might be helpful for another round of discussion at our table to like raise them before we decide the scope um that we want to take on before we delegate them down like i'd rather have a broader discussion to understand the trade-offs of going at once or not um so yeah that was like my first clean-up right of things site plan light uh a20 knowing that master the comprehensive plan isn't going to be coming to like the end of next year which is when i would hope that a20 has more incorporation into our comprehensive plan i think it's a priority like we should be waiting another year to figure out ways that our ordinance can complement that like we are in a climate emergency um and do on d2 premiums those would be my priorities as the first take other observations questions comments commissioner dish yes i have a question and a comment my comment is that when we think about what we want to tackle with parking i want to emphasize that the the continued existence of parking minimums is impeding projects that we would like to see and impeding the kind of projects that we would like to see which is more affordable so i would want us to make sure that we don't add so much on that we can that we slow that down we know we want that we have a clear signal about that we keep biting up against it and the things that we see coming to us so um that's a comment following on commissioner sovay's i think really smart thoughts about let's figure out what's going to be too complicated and you know think about you know taking out the real serious pain points so that we aren't loading everything and then my question is just um i really like what you said about the adu or a20 udc connections commissioner sobe and so i was thinking maybe we should just do that whole first category under carbon neutrality but then i also noticed electrification requirements electrical grid coordination electric heating requirements how much of that are we allowed to do and how much of that are we constrained from doing by state building code regulations um well as we talked about previously there are a lot of constraints but um i think that i think when i when i say 820 udc connections it is putting some more time into finding out what are the appropriate nexus what are the appropriate opportunities um as we talked about i i don't think it's as simple as just taking the to-do list from the a20 plan and in in zoning there are building code constraints um there are policy constraints that said we have a lot of sort of frankly the exercise i think at the outset is what are what are the goals in our existing comprehensive plan that align with sustainability and how could the a20 plan um fuel our implementation of those goals rather than establishing the goals so there are barriers it won't be easy but i i see the exercises trying to find what are the opportunities for us to use zoning they won't be right now my if i had to guess they're not going to be satisfying they're not going to be as comprehensive and they're not going to go as far as we would all like but that doesn't mean that we can't find ways to improve and move move it in some direction so that's what i mean by it is how do we we've talked about that we we've talked previously about the need to bridge that as a sort of independent policy document of the council and how does it influence our land use policy it's not automatic but it doesn't mean that it doesn't influence it and so it's spending more time on finding the connections to help it to guide our work in advancing the existing goals yes so i think i was referencing the first line the first bullet under cardboard and i think that's part of that discussion but i think yeah those are great examples of the ones that are going to be more challenging from a code legislative perspective but i wouldn't say that let's omit them great so maybe we do both the bottom and the top yeah they're they're together that's great i would just highlight while we're talking about this that when we had this discussion at a working session a couple months ago i mean the thing that struck me the things that are in the plan that are fully within our remit which are also on this list are about parking and mixed use and adding housing options and so i think that we could go a long way towards things in that top bucket of carbon neutrality that are things that are elsewhere already here um and so if we're going to have to prioritize if that's one of the things that we want to prioritize not saying that there there's just limited time and so and these are things that there's lots a tome of comprehensive planning documents suggesting that we should be cutting parking minimums right and so like that's the easy thing like let's kill lots of birds with one policy change is my two cents on that um [Music] uh well um let's save a lot of birds from habitat loss due to climate change by i think that's the phrase save a lot of words from habitat loss with one stone yes with one policy change commissioner weich and then commissioner hammerschmidt uh so to help me to understand whether this is the conversation we're having now or if there's a second round um are we only talking about what's on the proposed list that mr leonard sent or are we talking about things that we believe that are missing from that list that we would like to add to that list i think we can we can be additive we need to we need to then prioritize but we can be additive sure so uh with that permission um where are we uh thinking about or locating a higher housing density within the zoning is that um on our horizon yeah um well i'll tell you where i'm at with it and i don't know if uh concerned dish would like to weigh in so i would say originally i envisioned that the news uh single-family zoning and racial equity committee would be sort of a starting point to tackle two questions what have been the sort of what have been the segregationists exclusionary impacts of zoning policy broadly and or specifically in the city and what do we learn from our past mistakes and how do we do better in the future the other piece of that is single-family zoning while often a tool for exclusionary zoning also can have really compromised impacts on a city's sustainability goals and so when the committee was originally added as a new committee it was with the unders it was my intention was both of those are very difficult conversations there's a lot of new research developing about those conversations across the country i think part of it's developing some of that research as it relates to our community and providing a space for all of us to learn about both of those things before we start a policy discussion about what should happen based on that so i would say that that goal that committee is intended to be the beginning of that but i i would i would stop it short in my vision of saying that the goal of that committee is to come to some conclusion that says that we should increase density or we shouldn't increase density it is to explore those questions just to sort of elevate the consciousness before we get into our comprehensive planning process that said um i think both of those are big topics and i don't know that tackling both of them at the same time is necessarily the right way to go either so um a long-winded way of saying it's there i don't think that i've envisioned it at a specific time frame i think it's the conversation of increasing density in residential districts has to be component of course to the updating the comprehensive plan i don't know if a conversation needs to happen before that as it relates to density i think for sure an exclusionary zoning conversation should happen before the comprehensive plan and outside of the comprehensive plan okay i have a lot of thoughts about that and at whatever time is appropriate i'm happy to disclose those uh to maybe um add to this part of the conversation i am concerned that a potential multi-year conversation about exclusionary zoning will prevent us from making some sustainability um changes in that time sort of the argument that you made for the site plan and storm water that if we separated those we would get developments that wouldn't conform to the thing that we wanted to do and the goal of expediting the changes to the plan so if i could use you to quote you back to you in this time i would say um moving uh to smaller lot sizes i mean like our what is it rc one i'm gonna get these wrong until i look them up real quick uh yeah rc uh r1a is a 20 000.
⚗ AI-reconstructed · cite from original above
[Music] so foreign [Music] so if it doesn't work then i'll like to call to order the workshop for bullhead city elementary school board on tuesday november 16th 2021 at 5 30 p.m roll call corey burgess here amanda amen here charlene diaz here anna boyd here we're only missing miss portland at this time so let's go ahead and begin item 1.3 current employee insurance information health pharmacy dental vision life disability workers comp dr stewart mr president and board members we will be considering insurance for the district in probably about march but i thought it would be a good idea to give you awesome background into our current programs now before we start talking about it in the meet and confer committee in january and just give you some background give you some opportunities to ask questions we have christine marler here from kairos and she's got a presentation to give to you show to you and and then can answer any questions that you might have so this is just a workshop and an opportunity for you to know what we currently have i will say that kairos does our health and pharmacy right now we have emeritus for dental we have vision direct for vision we have unum for life insurance and long-term disability and so we'll be needing to look at you know the whole package for uh for next year so christine if you want to come up to the podium and work with kim on your slides and so thank you for having me my name is christine marla i am the account manager for this district for kairos is there a clicker just tell her when you want to move okay sorry if you could change the slide thanks and we're going to go through some pooling items some kairas differentiators and your plan designs so why kairos so kairos was launched in 2017 and made up of public entities such as yourself school districts towns fire districts and we wanted to provide a solution an alternative solution for health care because we know it's complex we know it's hard and we want to try to make health care transparent so we came together we opted to provide great service so when you call the kairos line you get me or you get another one of our participant advocates so we're here we're local in arizona we're not outside of arizona we're here for you and we also as i said aim to provide total transparency so when you're looking at different benefit options we know there are a lot of options you can consider kairos is a health shared risk pool there are other options though so we just want to go over that quickly with you so you do understand the differences and exactly what a shared risk pool means so if you look at the fully insured this is what people usually understand mostly it's an insurance company that has all the control they offer a fixed bid in fixed costs based on demographics and what they think trend will be and they own the control of that so they assume the risk so there's no choice in plan designs or any type of choices if they overestimate the cost they keep that excess funds so again that's because they assume the risk on the other side of that spectrum would be self-insured funding that would be more for a larger employer however they provide they pay the claims based on claims that come in the prior year and they also do their payments based on their fixed costs such as admin fees and stop-loss fees but they do hold the control so they say what plan designs you can offer and if there is a high claim that comes in though they assume that risk so they're on the hook so if something large just takes one really big claim that could put a lot of risk on that employer but the good side of that is if they under us the claims come in lower than expected they do retain those funds and then in the middle that's where kairos is it's a shared risk pool it's more like in a self-short where the employer pays the fixed costs and the admin fees and the cost of claims for the year before but the pool assumes the risk so no longer does the employer have to worry about that the pool helps level those costs out the pool does have control over plan designs and if the claims come in under the pool retains the balance since kairos is owned by its members the members retain that balance also kairos is built on a governing board of seven mem seven governing boards and it's across the whole state of arizona so click the next slide and then there's also the dynamic of kairos versus a broker so if you were to stay with kairos we have a dedicated account manager like myself and we assist with carriers and other things like that we have an on online enrollment tool and the main part of this is we do not accept commissions so where a broker does have commissions and then looking at pooling 101 as i mentioned kairos is made up of public entities you can see on the slide we have 43 different school districts so we know schools we also have cities and towns and 12 fire districts they come together to create the whole kairos pool kairos then administers the payments to the programs the claims and administration and then any surplus is owned by the membership so that's how that pool comes together so then what is the value of pooling and what does this mean to you if claims come in higher than expected then costs go up for everybody but if fewer claims come in it helps stabilize costs in the pool so that's the value of pooling it stabilizes those costs so it's not on a roller killer of rate increases and decreases year to year it helps stabilize that for everybody within the pool so looking at some differentiators one thing that kairos offers and it's for member experience and cost containment is our clinical advocacy program and this is something we're really excited about we rolled it out this year it's where we hired a nurse on staff at kyros in our office and she helps with looking at member experience and she does this by calls that would come in to the center and let's say you have a member who maybe has cancer and if they talk directly with denise she can help arrange that care for that member and look at pharmacy make sure they're taking the right drugs and so on and also we inc we added a new data warehouse called deer walk where we ingest claims data directly from umr and she combs through that data to look for things that where she can make a difference to help do some cost savings next slide so this is a quick snapshot of one of the programs that she worked on and this was for infusion so if you look on the left all those six people were at the hospital and she redirected the care for those people by talking to them and finding out the best solution for them some went to an office some went to an infusion site others went to their homes and by doing this just this one little program saved 27 000 for the pool so that's just one of the things another outreach program that denise has done is working with an infusion care patient where this patient was in the hospital and they moved the infusion site to the home clinic and so not only now does this patient not have to go to the hospital she goes to her house to get the infusion so not only did it help with costs it helped the member and then one other program that she offered you're fine was there was a drug that was excluded at the beginning of the year she was able to look at the data from the data warehouse and call those people proactively and say hey your drug will be excluded how can i help you find the next best option so that's some of the member outreach and then also we have our member services team which includes me is the account manager an executive and then we have participant advocates in the office so if your member calls into the office to our 800 number someone's going to pick up the phone and we're right here in arizona and we're there to help you so then taking a quick look at your health plan snapchat snapshot for last year um you're looking at a graph for july 20 through june 20 june 2021 and this is a really good story it's a little hard to see here because the the numbers in green are tiny but it's a really good story the comparison period is missing because you weren't with us in 2019 but overall your pharmacy costs your inpatient and outpatient cots are below our benchmark that green is the benchmark and you guys are doing great as far as that now your specialty drugs and you can't really see it here are a little higher than our benchmark and that is across the board we're seeing that everywhere especially drugs are very expensive and people see that on tv all the time right oh you know what's the latest commercial well i'm telling you if you see it on tv it's probably a specialty drug and it's probably really expensive looking at your shock claims so these are claimants that come in over thirty thousand dollars you had six in this past year for a total of three hundred sixty three thousand and you can see in the graph there that that create that six people made up about 47 of your claims so this shows you that just a few people can create a large amount of claims and then another slide that we like to show is emergency room visits so how is your membership using the emergency room we all know emergency room is very expensive there are other alternatives like teledoc and urgent care but when people go to the emergency room it's going to cost a lot of money so looking at this snapshot you'll see you're a little higher than that benchmark in that limited category although not outrageously so so it is something that we like to keep an eye on but if you look at the frequent flyers over to the right you'll see two people had six visits and then if you keep drilling down you'll see one member had four visits so that's the type of thing that we like to have our clinical care advocate take a look at is it something that is legitimate and they're going to the emergency room for legitimate reasons or is that something that we can get involved and step in and help maybe direct that care to the appropriate place and then looking at the plans real quick your school does offer three medical plans with us two of them are copay uh ppo plans a corona copay and one high deductible health plan which does come with a companion health savings account and then kairos does offer other benefits however you don't have them now but we offer dental we offer vision we offer ea basic fsa and the next slide too please and then we also offer life insurance accident hospital identity and so on and that does conclude my presentation thank you questions um yes we're our claim we're saying that our claims are under what was expected for the most part right and we've seen that trend you've also stated there's 43 schools 12 cities and 12 fire districts are we all in that same pool yes my concern is how much it is to ensure a family in our district if we have this many people in that pool why is that insurance so high it's two thousand dollars you're in for your family sure your group is rated separately for your claims so your claims are higher and i know when you came over from the last carrier your claims were high there as well so you are rated separately but within the pool so it's based on claims usage on those benchmarks and that was last year it's claimed in this next bid so the way the pool works is to level out rates right so we try not to go up and down up and down we try to level that out we saw a huge it wasn't a minor increase it's two thousand dollars to ensure a family in our district and i think that's what it is initially because we've come in initially with them we i don't know the idea of the pool is to level that out but you have to have a baseline we've only done a baseline now for last year and this year so i i don't i'm not going to predict what they're what they're coming back with but the thing is they were basing that on the previous couple of years correct so you're rated it actually costs us more to be part of this pool because in open enrollment for fully insured it doesn't cost two thousand dollars to insure your family so um we're paying a lot more my and where i'm at my wife's doing this i can actually insure my family for right around eight to 900 bucks a month it's two thousand dollars um we're basically asking our teachers to give up almost their entire paycheck to uh to ensure their family um and it just doesn't make sense if we're leveling it and we see a significant increase that's not level that's that's can i understand what you're saying but the leveling is only for the employees that we pay for the leveling is not necessarily for the families because we haven't in we have not paid for the insurance for families because they can't afford it but i'm saying the district is not paid and no apparently no not with those prices i understand the leveling is for the folks who are actually insured by us and paid for by us we didn't see that significant increase from an individual teacher to be insured no i mean it went up it went it went up a little bit the first year and went up seven percent this year which was guaranteed from our first contract with them since it was guaranteed that means for the seven percent for these two years so it just doesn't it just doesn't add up we have an estimate of like i don't know since we've done well will we have an estimate of dropping so the pool will create a rate for the whole pool so last year it was seven percent and if you were new with us sorry for a guaranteed rate i wouldn't call it a guaranteed rate it's the it's whatever the rate is it's based on trend and what the board agrees on and last year it was seven percent if you were new with us you just got that seven percent so i don't know what the rate will be for next year but since you're still new with us you will get that rate now a group that has been with us longer than three years we do look at them individually as well and let's say they did very poorly they could get an increase or tick up if they did really well they could still get a small tick down from whatever that base rate is but it's not all over the place somebody's not getting a 20 and someone else is getting a three percent it's the pool so it helps level that up i think corey because you have to set aside that that family one because because it's it's separate from what you all consider and from what the uh the crab trust has been bringing you know all of these years in every single year that they bring the recommendations or have brought the recommendations to the board it's been based on what it what the prices and rates would be for our employees to and it was based on what i heard our board members saying the two and a half years i've been here and even before that let's make sure we can ensure all of our in full-time employees period whatever it takes to be able to continue to do that and then whatever either independent insurance companies uh or uh or azbate that we used to have or kairos could do i will tell you that if we had stayed with asby the numbers for families went just as high the the numbers for the two companies that were the only two who would give us prices a year ago were within a few dollars of each other the deciding factors for the recommendation were based on some things that were not those dollars things they were based on who could provide cert you know which doctors and which hospitals so uh you know so i understand what you're saying and you're concerned about families i'm going to put words in christine's mouth but it's one of the things that tara said to the craft board when she was here they could bring us new numbers back that would lower those family rates but to do that it would raise the rates for our employees for what we would be paying for full you know for our full-time employees because it's got to balance out somewhere now i'm not an insurance expert but that i understood that because the money goes into the pool and you use it for what you know for the money goes in for insurance and i get it logic is that if you're going to pay less for one group of people you're going to have to pay more somewhere else and so they they offered to bring us one that would bring cost us less cost families less but then the district would have had to pay more for the employees that we wanted to be sure we were insuring so personally i don't know that that helps but i mean we're already into that though that was a two-year program we're already into that i understand that yeah but we look into policies definitely want to look into what it's going to take for i don't want to just see the policy of this is what it costs to do or your employees right to see a significant jump i mean we're a small jump i understand but it was significant it was it was a big job it was how much more though was it it wasn't that much more than it had been before it was five or six like when you when to bring down the cost of families like for for that one that's that would something i would be curious about because one of the things you're thinking about when you're going to get a job is insurance and can let you cover your family with that insurance and then when you go to possibly leave like i know a teacher that left mojave because i'm one of the deciding factors was the school she went through had insurance that covered the entire family and she went to california who has eleven thousand dollars per student i'm just saying it's a motivating factor [Music] one of the one of the reasons we wanted one of the reasons we wanted this discussion was so that we would know what you found important so that when we're presenting it to meet and confer and they can bring us both sets of data right doesn't dictate how you fund the plans so if you want to pay more towards your family you're welcome to do that you can choose how you want to fund each each level so if you want to pay more on the employee spouse and then maybe bring the cost down for family you're welcome to do that we don't dictate how you you fund those yeah that's what i want to see it's just what we ask them to present to us so you know now that they know we'll make that happen no no i welcome it i welcome questions and i wanted to know why absolutely mr president it's a fair question do we know how many employees that are unable to provide insurance for the family i would probably i mean i don't know if you could even get that data but well we can we can do our spouse with families we only have about five five of our employees who actually purchase family insurance through this and i'm sure it's because of the cost we try to provide for them information of other resources as well because we know it's high so that would be like my follow up then with that if there's five um five families that were basically talking about is there any way that we can look into doing something to help those five families knowing that the cost is outrageous well except that they'd have to offer it to everybody you'd still have to offer it to everybody who has families yeah right but if if we're looking at bringing in and keeping and retaining could that be part of our employee incentive that we are able to look at helping with that insurance side i would definitely be interested in looking into that that's what i'm just saying looking into it see if that's something we can do sure you're talking about five ten more options especially five families ten people yeah and especially when you start dealing with you're going to have teachers who they might be the only way those that family gets insurance or their kids are uninsured or perhaps on the government insurance because that's the only option that they have we'd be happy to help with funding strategies if that's what you need help yeah i like that yeah all right wonderful any other questions [Music] i'm sorry no it's important thank you it's all important stuff it's important and and the thing is with uh with the likely sun setting of the colorado river insurance com trust with the likely sun setting of that organization you're going to need to be better informed and have more say as opposed you know and and spend maybe a little more time on it because that group spent a lot of time doing the research and that's okay you know i think you need to be informed and you need to be definitely all over the decisions because it affects our employees so okay thank you so much christine has some things to take back with her yes i do all right it's not on the workshop agenda but i would like to introduce to you our construction manager who started work yesterday uh michael bobby is in the back and um um we're getting him we're getting him started on some of these projects the uh we have plenty of projects in esser that were not part of the housing and he's going to be really busy and then getting ready for that if if we get to go forward with that so i want you to know who he was thank you michael all right anything else on the uh item 1.3 all right then i need a motion to adjourn the workshop i'll motion to adjourn the workshop i'll second that motion and avoid all in favor aye corey burgess i'm in eamonn hi charlene diaz hi anna boyd so moved we are adjourned our meeting will start in about eight minutes [Music] do [Music] so [Music] [Applause] do i called to order the regular meeting of bullhit city elementary school board on tuesday november 16 2021 at 6 00 pm uh roll call corey burgess here amanda amon here charlie diaz here anna boyd here just missing genie morgan uh please join me for a pledge of states of allegiance and to the republic for which it stands one nation under god indivisible with liberty and justice thank you items 2.4 citizens president uh all the citizens here we appreciate having you here if you would please sign in the back so we know who made it uh we're going to move on to 2.5 the call to the public this is the time the public may speak to the governing board regarding issues within the jurisdiction of the governing board and subject to reasonable time space and manner restrictions the governing board may establish comments will be limited to three minutes per individual unless specifically waived by the governing board at the conclusion of the call to public individual members of the governing board may respond to criticism made by those who have addressed the board may ask a staff to review may ask staff to review a matter or may ask that the matter be placed on the future then agenda however the governing board cannot take action on matters that have not been noticed in advance as part of the agenda we have several calls of the public so please be mindful of your three unit limit uh we'll begin with greg valdez all right uh members of you guys and everybody seated here nice to be here well the evelyn wood classes are really paying off all right so this here's about those shots and how i feel about that and how i feel about giving them to our kids how i feel about having it mandated and how i feel about having to become law because somebody says so begins like this dr fauci knows less today than he did during the trump administration trump distanced himself from that loser just shy of dismissal dr fauti is now being investigated for receiving illegal contributions from these big pharma as they were once called they were once frowned upon now they're here to save the world so many of our loved ones these wonderful women who needlessly and quite avoidably lost uh died at the hands of a of johnson and johnson who were responsible for thousands of reported illnesses and deaths related to ovarian cancer and how many more throughout the years before these pharmaceutical criminals were held accountable we will never fully know flies are recalled their drug chantix on july 16 2021 it was used for their attempt to aid in reduction of reducing nicotine dependency it too had failed the public misleading ads and not caring about any possible long-term effects it's money first for them there's still no cure for the common cold they would like you to believe otherwise how many people have seen those commercials for these dangerous drugs that these big pharma are still pushing on you and your elderly loved ones where the disclaimer is longer than the possible curative properties of these evil pills they are willing to gamble with the health the future the very lives of your children are you you are their voice thank you thank you up next ashley gertch good afternoon governing board members and board presidents my name is ashley garrich i am here because of your new business item 4.08 unfortunately i only have three minutes otherwise i could be here up or up here all night so as of november 4th 2021 today the federal occupational safety and health administration issued a sweeping emergency temporary standard without any opportunity for public comment prior to it going to into effect the ets which requires qualified employers 100 or more employees to develop implement and enforce mandatory covid19 vaccinations policy would force employees to choose between being vaccinated against their will completing weekly covid19 testing at the employee's expense or losing their job although messaging from osha might suggest that the ets is immediately binding on employees across the nation including arizona this is not the case arizona is not one of 22 osha approved state plans that have exclusive responsibility for the development and when arizona's state plan was formally approved by osha the industrial commission of arizona has proudly worked to establish a model program for protecting the safety health of arizonans arizona's workers in every corner of the state and every industry under arizona's long-approved state plan procedures and industrial commissions has exclusive authority to decide if when and to what extent the state of arizona will adopt the osha vaccines et vaccination ets the industrial commission has diligently followed these approved procedures without issue for 47 years and we'll follow them as it reviews the 490 page osha vaccinations ets publication that osha only revealed today until such time that the industrial commission takes the formal action to adopt all or part of the vaccine vaccination ets however the temporary standards are not binding or enforceable against arizona's private and public sector employees and employers the industrial commission has proactively put together a coven 19 response team to manage complaints answer questions and develop programs to mitigate and to prevent the coveted spread the commission has also continued to partner with the association's organizations and stakeholders to promote covet 19 safety and awareness arizona has a 47-year track record of protecting the safety and health of arizonans arizona workers and remains fully committed to that mission that was released november 4th and we have our legislators here in complete support of it hey oh yeah she says um and i was supposed to say a statement but i'm assuming uh leo will get up here and tell ya thanks thank you jennifer domain thank you board jennifer dahmey um i'm here to ask this board to really model leadership because we don't have enough of that in this country that stand up to the unlawful mandates of osha there's no law stand up to the stand up to to these overreaching power hungry uh politicians and more so than that stand up to the media that's scaring the bejesus out of our children nothing's gonna nothing's masked on children there's no science for this we thought the president says there's no science for this so so um please because there's no mandates there's no legal mandates because there's no science because they're only studying this vaccine on us up to this point there's no studies going on now about what that vaccine is doing in our body it's a new vaccine it's different than the polio vaccine so say no to that say don't look government overreach and say yes to freedom and teach our children that we can't stand up to government because we are the government thank you bill hardy hart sorry my name's bill hart i live at 2952 country club drive i thank you for letting me speak folks um i really have one thing i want to say and remind you as the board of this school district you are paid you are well you're but you paid two represent us the people that pay their property taxes and i really am looking at each of you and saying to you that what has not happened given what i understand is that there is no public comment being taken as to these vaccine mandates and this is such a serious issue which you've heard a fair amount about that i think enough in for no other reason you need to hold public forums and you need to take input from the people that pay for the costs of this school district okay a couple other things real quick although we have osha and had that discussion the reality is this kind of decision is a states rights issue it's not a federal issue even though we have a state osha god bless us for having that the reality is what we've heard is true there are not a lot of good things coming out of these vaccines have you ever heard of vares vaccine adverse effect reporting system that is published by the cdc and it is there you can go look at its public records and you can see what kind of adverse effects have been reported and they compare it vaccine by vaccine you can find out exactly what they're not telling you which is how many problems exist i have one example that i will personally use my primary care physician was joel paulino probably most of you know who he is he took the booster the next day he had a stroke he's no longer a practicing physician in anywhere i think we absolutely have got to get the input from the people that pay the property taxes before you make any such decision okay thank you much thank you martin anderson thank you governing board my name is bart anderson i live here i'm a resident here in bullhead city and i'm here speaking on behalf of myself although under full disclosure i am a state leader for convention of states which is the largest grassroots organization in the united states it's my understanding that tonight you're going to be talking about vaccine mandates i have some real concerns over that there there are several first of all i don't think that this mandate's going to pass constitutional muster so i think the the board is or anybody that's mandating vaccines is simply going to open themselves up to lawsuits and it could be expensive i do know that the two hospitals in town have just published their mandate requirements my wife works for one of them she works around several people many of which are going to be just terminated because they refuse to take the vaccine so as a result of that we are if things happen as they appear we could have two unoperable hospitals here in town and i i could potentially see the same thing happening with the schools if enough teachers refused to get the vaccine here we go again so aside of the political circus that we're in uh i i i'm concerned that uh there's other reasons that uh we we shouldn't be mandating vaccines the constitutional side so and the educational side you folks are a part of the edu you are the education system here in bullet city and i would hope to god that you would be teaching science and real science and from what i've seen personally i don't believe the science shows that vaccines are required especially those who have already had the virus and have natural immunity and in fact i think it could be damaging so anyway i would i'm not sure which way this board leans this is the first meeting i've been to so i i'm not mad at anybody i'm just up here talking about what my position is and as time goes on i'll learn what your positions are and i'll be able to address you more specifically thank you very much thank you all right nan nicole nan good evening everyone glad to be here tonight my name is nan nichol i live in fort mohave and mainly my concern i have many concerns that people have already expressed so no use to go over those but you have to realize our u.s constitution our arizona constitution our governor and attorney general mark brnovich say that we cannot force people to have a vaccine so i don't understand why you even want to approach it you can say the vaccines are available if you want them maybe you can do that i don't know but to come out and say demand people get vaccines is is unconstitutional it's that simple and as you know as citizens of arizona we're also citizens of the united states of america so our constitution is binding on us in the state as so there's no question in my mind that this is going to be as has already been expressed many times a boondoggle and i think it's a big thing that you're doing that you would do that would cause more division we're already divided we are a lovely community we really get together and get together and work hard and to make this a good community please don't do another thing to divide us again we have over in kingdom i was over there last week in a protest march against vaccines that are being forced on people by private business so please really think hard and long about what you're doing because really we're we the people hold the political power we do not want mandatory vaccines we've already described how they're not healthy for many people and when i got my vaccine it said it was not approved it told me that so we're putting things in our body that we don't even know for sure what they are no thank you so are you in the position to practice medicine i know i'm not i don't think anyone in this room is so please i've given you many reasons to really consider what you're doing tonight as well as all these other wonderful people so please take it to heart because we're not giving up if we have to come back and forth we we're not giving up on this this is terrible and i think you're all lovely people and you're honor our community so i'm hoping that you'll have a good idea of how to handle this in a good way that won't divide us thank you very much for listening thank you thank you all right um there are no other calls to the public okay thank you no i didn't sign in i apologize but um i appreciate that uh president so i am uh representative leah villasuchi here from the arizona legislature i represent district five and so um i'm happy to be here i'm joined by my colleague senator borelli senator gowan and representative wilmeth we happened to be at a conference and kind of caught wind of what was going on but i think the main thing i just want to share with everybody is you know at the legislature our intent was to do uh things that are being discussed today you know we actually banned vaccine passports this last legislation session legislative session um amongst a few things but due to a clerical error they did get overturned at the supreme arizona supreme court but our intent was to do this and the reason for that is because we like was spoken here earlier we listen to our constituents and this is something we get emails about every single day about saying look why would you force something on us right i think we can all agree and say that look we might not be anti-vaccine but we're anti-mandate right nobody has the right to tell you what you can or can't put in your body i hope you guys all realize this i'm getting phone calls daily i got a phone call from a six-year air force veteran 25 years in the police force 13 years on the national guard this is a man who has fought for this country fought for our freedoms and he's being told if he doesn't get vaccinated by december 1st he's getting kicked out of the military we have thousands of people that work for unisource that are being told the same thing and they're just following the guidelines from the federal government now some of these situations we can't handle but the state level we can right this is was brought up about state rights about the state of arizona we represent the state of arizona we represent the constituents of arizona it's important to have this local control and i think it's important that we make sure you guys listen to your constituents you don't want to have happen what's happening with unisource where they're about to lose thousands of employees what happens if this happens in the educational field we already have a shortage of teachers the last thing we want to do is to force anybody to do anything that they don't want and then we lose half of our teachers now our children suffer so i'm asking you guys and begging you all to please listen to your voters listen to your elected officials who were put into office by the voters who are saying please do not put a mandate on us and put something into our body we don't want to put and i hope you guys understand that and and believe in that and listen to the people that who also put you where you're at so with that i i want to thank you guys i know it's not easy what you're doing you know we sunday night and us you know four of here we we take the arrows but uh this is what we signed up for and so i trust that you guys will make the decision that's best for your community so thank you guys god bless thank you all right okay with that uh we are moving on to item 2.6 adoption of the agenda we get a motion to adopt the agenda i'll move that we adopt the agenda as presented do we have a second i'll second amanda amen all in favor aye corey burgess hi amanda amen hi charlene diaz hi anna boyd item 2.8 donations we'd like to thank all of those that donate to our school oh i'm sorry oh superintendent reports i apologize that's okay mr president um can i invite our representatives to please stick around there's an important piece gentlemen can we invite them to stick around there's an important peter piece of legislation they need to be part of um that i hope that they will listen to it's it's extremely important with the funding of our schools and educating our kids i would love to have since we have them here please stick around because i would like to know where they stand on that also please gentlemen if you would please stick around there's a very important piece we're going to be talking about on here about the funding of our schools and we'd like to know where you stand because this is extremely important um thank you thank you very much so mr president and board members you have my written reports i don't have anything to add this evening i'll answer any questions you might have any questions on superintendent's report i would like to uh entertain so i'm sure these gentlemen have long ways of travel and things to do go back to item 2.6 for the agenda can we move our funding item up in the agenda line item would anybody object to that so they can be here we will move to amend the agenda i'll move that we amend the agenda to item it was item 2.6 we want to it's item 4.9 no kim will you scroll down please on the agenda 4.7 limit our next topic i'll second that all in favor aye corey burgess i'm amanda amen hi charlene diaz aye anna boyd all right so moved okay item 4.7 uh dr stewart mr president and board members i presented this to unite tonight as a discussion item it's not an action item i sent you some background information but for the public who's not aware the aggregate spending limit which was established initially in 1980 establishes that for public school districts in arizona k-12 districts that the total amount of money budgeted in those schools in the state could not exceed a certain money level each year and that is based on roughly based on enrollment the previous year and some adjustments for cost of living or inflation as we all know arizona was missing over 50 000 students last year and so when that formula was calculated for this fiscal year it was considerably lower than in previous years and in fact it ended up being for this year when you take all of the budgets of the public school districts in arizona for this year add all of those budgets together that have been approved the aggregate spending level is roughly 1.2 billion dollars lower than all of those budgets combined obviously all the school districts in the state have set their budgets for this year and are operating under those budgets the only way the aggregate spending level can be suspended for a year is by a two-thirds vote of both houses of our legislature and so i wanted you to be aware of that in our case that is 2.7 million dollars of our 17 million dollar budget that is uh that is disastrous for our district it would mean that on april 1st unless the aggregate spending level is uh suspended for one year it would mean that we would literally have to lay off every employee in the district who is paid out of our m o budget the only employees we would have for our 2400 students would be about 20 teachers who are paid out of esser funds and five special ed teachers so i wanted you to have this information so that as a board you can be thinking about how we can approach our legislators in december and ask them please to give serious consideration in the first part of the legislative session to suspending the aggregate spending level for one year so that so that districts in arizona could operate we are fortunate we have the 2.7 million dollars available in our sr3 funds that we set aside for our our employee housing neighborhood that's a dream that we really would like to to do but could we do without that to keep from laying off employees absolutely but i suspect there are many many districts in the state that would be crushed by the change so i wanted you just to have the information so that we can be talking about what we might do to talk to our legislators about that suspension of the aggregate spending law i was i was quite excited to see you gentlemen here and i'm glad that you are um so we can this saves us a lot of leg work um on that fact um so thank you thank you for being here did we have any questions for dr stewart on on this situation that we're in and please if we're missing something let us know because we definitely want to know that but this is a huge huge huge problem and it's really a suspension of this because our budget was already approved um and it would basically roll into a situation where under those guidelines it would happen in april we'd be laying off everyone because this is a 17 percent of mno not our entire budget of so it comes out of them mno and capitals yeah so it would basically mean we have to lay off all of our teachers um so this is disastrous yes i will just mention it was two years ago when we we actually hit the constitutional limit uh for education funding and we did vote on this before not on the same thing but something similar where we hit the cap we had we had a raise at the legislature it went through unanimously um obviously we're gonna look at this and and you know see what's going on and what's happening and um you know education is important to me i know it's important to uh many people in this room make sure our children are being funded regardless of where it is right whether it's private home charter the key is make sure the money's there to make sure our children are getting educated properly so we'll absolutely look into it and do what we can to to make sure it gets fixed so wonderful wonderful so that's i mean we're not asking you to to change because it is two-thirds vote i totally get that but as long as we know that we have your support in this and that we will be you know working to correct that did i speak out of turn for the rest of the board on that anything you wanted to add um so this is affected by this no they're not charter schools are not affected this is only public schools so that is something else that we i would encourage our legislature to look into making an even playing field um the way that we do have that that would be great um anything else that i missed on that no and i and i uh mr b succeed i really appreciate your statements um it's really important to us that and we we know that legislators care about our educational system but you can understand how particularly other school districts that don't have a fallback position like we have are are very nervous about all of this and and we don't want to give up our housing project we we think that's going to help us attract um employees to our community but uh but at least we have a fallback position so we really appreciate your support gentlemen thank you very much thank you for sticking around yeah thanks for coming back saved us some legwork i appreciate it thank you so much yes appreciate it for a few minutes yes thank you all right so let's get back to our agenda we are on now we're on 2.8 all right now we're on 2.8 donations once again thank you so much to our community that steps up and helps us this is greatly appreciated they fill in so many different holes for our district we couldn't do this without you coyote canyon received 57 sweatshirts at an estimated value of 1 fifteen hundred dollars from the legacy foundation uh desert valley received 120 webster dictionary paperback an estimated value 598.80 from the rotary club and of uh 750 2 ounce water bottles are i'm sorry bottles of hand sanitizer at an estimated value of 750 from circle k fox creek junior high gift cards and gift back baskets at an estimated value of four hundred dollars from james james bischoff kids eat free gift cards at an estimated value of 100 from chili's cups and gift cards hats cozies for a cup bucket an estimated value of 80 from buffalo wild wings cups must mugs gift cards snacks an estimated value of 160 from starbucks two floats spa gift cards an estimated value of 120 from often ranch 12 gift cards an estimated value of 170 from jersey mike subs sunrise elementary received a pilot of drinking water a value of 414.
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well i hereby call this meeting to order roll call please brown is here mrs albert what was that what did i say i think you just said mrs albert oh missus i said mrs okay 40 years i've been oh let's pretend like nothing happened this is galbraith here all right mr sowalis here dr hall mrs walters here vice president roof here president albert here please rise and join me in the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all and ms roop would you please remind us of the mission statement sure our mission is to empower each student to positively impact the world for a bright new future okay thank you let me just get drinking water okay prior to our regular business meeting the district wishes to hold a bond notification issue act hearing commonly commonly known and referred to as a bina hearing may i have a motion to open the bina hearing second mr brown would you take a roll call vote to open the bina hearing brown is an eye mrs galbraith aye mr swalis aye mrs walters aye vice president roop aye president alford aye the bina hearing is now open the purpose of the bina hearing is to allow the public to comment on the district's intent to sell five million five hundred thousand dollars in refunding bonds to pay claims and debts against the district specifically the general obligations debt certificate limited tax series 2021 and seven million five hundred thousand in working cash bonds to increase the working cash fund all bonds are being used for projects stated forth in the short short term facility plan which has been discussed during previous public board meetings as posted to the district's website are there any other comments from board members uh we do have two individuals who'd like to have for public comment for the bina hearing first up is tim piepenbrink topic is just discussion about process good evening everyone good evening i came prepared to talk a little bit tonight but i get to talk twice i filled out two forms to speak at both both meetings here so i had wanted to read some comments to you here but since there's a second opportunity i'll just read part of the comments now and the others later let me see if i find my page here as taxpayers we've made the dome and everything in the district possible and our voices have been listened to with indifference in this situation my next speech after a while is going to have something to do with the domes that's why i'm leading off with that the district now wants to sell bonds for the working cash fund when just this past spring a referendum was roundly denied but now this is an effort to borrow more money a good percentage of what the taxpayers had said to know to in spite of this defeated referendum there's no doubt about the needs that we have in our school district but there has to be a better and more forthright way of doing it instead of shifting funds around and robbing peter to pay paul to pay peter back again on that basis and in order to slow this process down the dome supporters will be filing a backdoor referendum to stop the sale of these bonds for the working cash fund our attorney advised us to submit a formal request to the school board secretary with enough advance notice that the petition can be written up in time for us to pick up at the district office tomorrow morning wednesday morning another area of concern this may not pertain to the the bond sale here another area of concern is where the illinois house bill 1785 deals with buildings that any school district wants to demolish there are quite a few steps and criteria that need to be met the least of which are three public hearings to discuss this decision to close a building and receive input from the community are any of you board members aware of that house bill yes okay i can read it to you if you'd like maybe i will it's just a short little few paragraphs here unless the school building is unsafe unsanitary or unfit for occupancy and notice has been served under section 3-14-22 of this code or notice is provided by a licensed entity able to determine the safety of a school building the school board must hold at least three public hearings the sole purpose of which shall be to discuss the decision to close a school building and to receive input from the community the notice of each public hearing that sets forth the time date and place and name of the description of the school building is considering closing must be provided at least 10 days prior to the hearing by publication on the school board's internet website that's house bill 1785.
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well good evening everyone and welcome to south side elementary school my name is josh burnett and i want to welcome you to the ebl game of the week between mount healthy and rock creek mount healthy eagles in the rock creek bulldogs will face off in this ebl game of the week and thanks to forced construction company for sponsoring this live stream we're getting going just a few minutes early we've got six minutes left and just doing some testing airport the girls will first kick off tonight's game of the week followed by the boys really excited about another week of live streaming here at bcsc tonight i'm joined by my third grader will burnett he's going to be our cameraman tonight and we're going to have a lot of fun just bringing you some great ebl action three minutes and 40 seconds to go before our first game tonight the eagles are definitely ready for tonight's match up and the rock creek bulldogs finishing up getting close to the end of their warm ups doing some free throw drills boxing each other out [Music] we've got a new microphone here tonight and so just testing that out and i apologize if it takes us a little bit to get it dialed in ah a minute and 30 seconds to go before we tip off tonight the young lady i see at the line right now tys jessup we're definitely going to be seeing her making a lot of plays tonight you'll definitely hear her name [Music] in 10 more seconds we'll go ahead and get started here on the ebl game of the week [Applause] and gentlemen [Music] [Applause] [Music] is [Music] during the entire game and now i'd like to introduce [Applause] number one delaney [Applause] [Music] [Applause] [Music] [Applause] number three [Music] [Applause] eagleteen [Applause] good [Applause] number one number three [Applause] please [Applause] like [Applause] [Music] three [Applause] i don't know about you but that was awesome just to hear the passion and the energy behind the announcer tonight ready for a great night of ebl action between the mount healthy eagles and the rock creek bulldogs and we're about set for tip-off here sorry and addison dean with the tip-off ties jessop takes the ball of the court dribbles down the right side and takes the first shot and just a little strong out to 23.
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my good evening everyone thank you for joining us here at isuzu unified school district at our board meeting tonight today is november 16 2021 and it is 5 30. i will go ahead and start in calling the meeting to order and i will go ahead and start and transfer to mr i'm sorry my first sergeant marvin herbert students brenda emeril marquez sydney ramon and armando ramos who are the gladstone gladiators jrotc i'm handing it over to you guys to lead the flag salute 1.2 freeze colors place your right hand over your heart as i recite the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all orders thank you so much gladstone gladiators for leading us on our flag salute today for our board meeting we appreciate you in everything that you do and your service and thank you for sergeant for joining us tonight as well hope you guys have a great rest of the evening and join our our meeting as well moving on to item three point i'm sorry one point three roll call we have board member rodriguez pena president board member bo here board member career here and board member bruce gonzalez and i board member ariana's i'm here so there's five of us here the board of education encourages public input when the public wishes to address the board of education on an agenda item they may fill out a blue card they can come here in person or they can join us on zoom giving this flexibility we'll go ahead and um start with our public since there's nobody here out in our in our um in our room we'll go ahead and start with 3.1 public comment we have anybody on zoom we do oh yes sorry about that we do have one uh jenny telemontes you mean i meet your mike [Music] um can i start hello i'm man start uh yes ma'am can i please have your name uh jenny talamantes welcome jenny hi um i'm a sophomore at godstone high school the students at gladstone here were shocked to hear that the district would close down our school and make even more impactful changes to our lives after all the changes with covid we've heard that current sophomores would have to transfer to use a high for their senior year and freshmen for their junior why can't we have a normal high school experience why should we have to go through all of this we went through the changes with covert and struggled to adjust to that yet we did it personally i've had to deal with the lack of social interaction not just for my friends but from teachers i wasn't able to truly get to know them i myself and many other students suffered from learning laws with distance learning i missed out on my freshman year and all the traditions and events at gladstone now we are back in school and facing yet another obstacle now we may be forced to we may be forced to leave our beloved school friends memories and teachers i have learned that if a student leaves ausd you lose money that the state granted you for that student that money then goes to the next district that that student attends that means if you close gladstone and force students to move to azusa high they would lose a tremendous amount of money how do i know i know this because i've spoken to 84 students who would leave this district and attend northview high and other surrounding schools in other district 84 of wood of which i could name right now that is at least fifty one thousand four hundred and eight dollars actually it's about it's one hundred and two thousand eight hundred and sixteen the district would lose from the names i have listed i have the names i could tell you right now but imagine the students i don't have listed if you proceed with these plans i'd just like to say thank you for your time sincerely a future northview student thank you that's it thank you for your comments we'll go ahead and retract back to 2.1 approve the agenda can i please get a motion to approve 2.1 removed second we have a first by board member career we have a second by board member rodriguez pena let's go ahead and cast our vote and it passes 5 0.
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minimum lot but r1e is a 4000 minimum lot so if we shifted all of the residential zoning to re1 to say the minimum lot is 4 000 square feet you know could we realize some gains like my property sits on a 10 000 square foot lot could it be subdivided and could we see some higher density without the sort of coming conversations around neighborhood character or um heights and things like that like we could we could just skip all those conversations because it still sits within our zoning we're just making um the new minimum uh a shift right so almost in the way that we're trying to approach the parking so we've got these parking minimums and now we're going to switch to parking maximums potentially and so that'll give us some gains uh in the kinds of developments that we want to see so i um i think my first sort of emotional reaction uh to this is i i think we will lose the opportunity to gain more density while we have a community-led conversation around exclusionary zoning and i might um at the risk of this not being extremely hopeful uh mentioned the um the pines development i can't think of the first name of it i don't know if it concord whatever pines um you know a lot of community members reached out and was like why why did you all allow a site that had 136 acres only to build 56 units of housing right and so then i was like well here's the zoning so you can take a look at that and work that out and i think um i think people have a different uh understanding of it and how it works and i think they're ready at least the communities that i'm talking with um to see higher density so i would strongly advocate um an inclusion of what can we do within the udc um now to make higher density adjustments so that we're not mandating it but we're making it possible so that we could have more developments potentially that look like the viridian development where they're putting in a lot of mixed use on that site on those 13 acres to really maximize it and even i don't know if you all watch that presentation even with that high density the housing costs that are going to be realized on those market rate units are still really out of reach for a lot of people i mean with them coming in at 700 000 on on some of the the 2 000 square foot units i i was flabbergasted to see that pricing um and so i i must be i'm i so whatever we can do to get to higher density so that we can start to bring down some of these um these uh potential uh costs for housing is something that i would love for us to to move up on our work plan commissioner hammerschmidt a plus on that um but i did have a question about um the conversation we just had about the connections to a20 we several weeks or months ago uh we're talking about like that resource list that's part of the comprehensive plan where do we stand on that were we weren't we supposed to do something for you and should the 820 plan then be considered like a resource or like sort of part of the comprehensive plan going forward so so this was this was a conversation so i that the a20 plan um at its adoption had some very specific first of all it wasn't adopted as either a resource document or as a comprehensive plan and it went a step further in fact at the time of adoption there was dialogue at the council table i i don't know that it was reflected in the action i would actually have to go back but it was specifically conceived as not altering the city's land use policy um that was that was part of the discussion of that that no the city's land use policy still governs the land use decisions that we make and so it is it is in a way an independent it is an independent policy and and goal that the city has set and so i i don't say that to say that it's not relevant to land use but it is not it doesn't it doesn't give us an automatic connection to say okay let's go ahead and rewrite our udc to what the a20 plan says because that's not the legislative process when for those that have done your orientation with you know you've got the the planning process is open it's wide once you adopt your ordinances that's how you communicate and so right now that a20 is in the sphere of what the city wants to accomplish it's truly not in the sphere of the city's land use policy documents that it has adopted and so the exercise that i'm talking about is to tease out the components of that where there is a connection it's it's i i know that sounds a little bit bureaucratic and sort of detailed but that's i think if to do it in in the interim before we go to our comprehensive plan and replicate some of those policies about increasing density in residential areas parking reducing vehicular miles traveled you know electrical grid connections microgrids you name it right until those are ensconced in our land use policies i think the opportunity for us now is to find the pieces of that that actually do connect with our existing land use policies and frankly don't look at the a20 plan as a goal but has an implementation strategy that says hey are our sustainable sustainability framework adopted in 23 as a comprehensive plan says we want to encourage renewable energy so what are the pieces and what are the right ways that we can do this oh the a20 plan has some recommendations that you have that we see these development projects coming in we don't feel like it's advancing those goals and it's not as simple obviously of course of us just saying well no unless you do x y or z and so this exercise would be to find um if i want to be clear it wouldn't incorporate everything but it would prioritize a couple pieces out of the a20 as these are implementation steps that actually directly link to previously adopted land use policy let's work on them okay does that help at all yeah it does it helps a lot um so another thing that actually mr westfall brought up that i'm curious about too is the tc1 rezoning and i see that it's on there for um eisenhower and state i'm hoping that after that we look at you know plymouth and stadium and do you i mean are you we sort of maybe you can add it to the bottom like is this sort of a let's see how the eisenhower process goes and then decide on like the next street was it an oversight um i would say it's an oversight like i didn't you know i know that that is something that the planning commission specifically talked about is starting with state eisenhower and then looking at other areas um i did like i should have probably i should have added that i probably should have added that as another item um we can prioritize it that's what this discussion is how does it fit in the context of revisiting premiums solid waste single family a20 sustainability that's that's what this whole process is i think that we will have a better sense of how the process goes and and how long it takes through this current exercise but it doesn't prevent you from saying no i'd like to elevate washington or plymouth or another corridor more quickly okay and have two minds i want it on the list somewhere so we don't lose it um and then i also really like that the site plan light idea to start tackling that now that we've sort of passed the site plan or moved on from the site plan thresholds commissioner abrams oh you're muted okay thanks um i will add a plus one to premiums in d1 and d2 anything to do with density and affordable housing i'm not quite sure yet what that is um [Music] and i will also i would plus one the site plan light conversation um when i look at the list the only the one thing that jumps out at me as being a kind of direct line to density i think if i remember correctly is the r2a lot sizes is that right that was a conversation about reducing the minimum lot size yeah it would enable more a lot more r280 if the lot sizes were reduced it would enable more r2a lots to actually be realized as duplexes because currently very few meet that requirement right and i think just to remind us like uh the description of that zoning category is that it's supposed to be slight like similar to single family homes but slightly more dense um but the minimum lot size is sizes more you know twice what it is in in r1 e right so to commissioner weich's point um so anyway so that's on there so i would i would doubt a vote for that um and then i wondered if you could remind us what the joint city council and planning commission meeting was i have a vague recollection of that conversation but i can't remember what the topic was that we were going to discuss yeah i don't know that it was a specific topic i think it came out of um trying to remember i think it was just a recognition that might have been in context with concord pines it might have been more general but just um i think recognizing that the city council is sort of um at times i think struggling with some of the same concepts that the planning commission is how to advance affordability goals how to advance sustainability goals what's the future of you know residential zoning look like and those are big um those are big policy decisions big conversations and i think it was um some conversation to whether it's those or other topics just to make sure that the two groups are working on the same page towards the same goals and then i think more broadly in the past those joint meetings had occurred with some frequency i don't know if they were quite annually but they might have been annually um but they tended to be a little bit more topic focused and i don't think we've had one since for five years maybe yeah definitely not in my time which is half of that but yeah definitely not in the last two and a half years um [Music] and then i would plus one the tc1 corridors um so i think those are the things i would prioritize and again i guess like like commissioner weiss i'm you know very very interested in anything we can do to increase density and and related to that uh work get more affordable housing um and more attainable housing so if not like technically affordable housing in the kind of um [Music] ami sense just more housing therefore cheaper housing um but but i could use uh some brainstorming about what the tools at our disposal really are at the moment so i'm not sure how to i'm not sure i can like name that as an item for a work program but just as a kind of declared priority i'll put that out there i would i would say relates to our discussion just about sort of a cop-out but what are the zoning levers that could advance more affordable housing development right now we have it through our sort of modified area height placement standards if you're providing affordable units you get some flexibility in your setbacks potentially your height in our downtown you get extra height if you are providing affordable units you get of course the the premiums that we're talking about as you provide more affordable units you get more far um but um i think it would just ultimately be exploring you know other aspects of that you know i i think i think i think parking is uh contributes to that as well as we as we look at parking minimums and reducing that cost to development i don't i don't it in a way it helps cost but in a way it helps density by providing more physical space potentially for the use of you know a square foot of housing versus a square foot of parking so do do i'm trying to figure out how to ask this question is there any what kind of support could we get as a body for some kind of like uh it's not quite like a literature review but like a kind of scanning of you know recent research and and studies about about this like about these levers like what are people doing what's working what's not working like i think we all individually try as best we can to you know uh educate ourselves and and keep up to date but i also imagine even between us we could share resources maybe in a more formal or organized way um so that we could work on this i think in a more kind of focused manner um would be something i think is interesting to think about i don't know where there's room for that you know but yeah one um so we could yes we can definitely work to try to get those resources um actually a great book if you haven't checked out it's called the affordable city it's actually a pretty accessible sort of a compendium of different ways that communities have used different strategies to try to incent affordable units that of course has to be layered over our state legislative framework as well but um that's definitely possible and that could you know that that could be part of this work plan we could potentially look for some outside help um but like you said i think we could probably assemble a lot of that you'll also find some of that in the 2015 economic equity and housing affordability analysis that's where some of the recommendations came from is what those you know what those tools what tools have been successful elsewhere which ones can work here and that really informed a lot of the strategies that are in that resource document as well yeah thanks commissioner dish i moved when you spoke i i wondered if is it this might not be the place to discuss this but it seems like some of these things are easier than other things and some of these things might be things that we could hire a labor to to execute whereas others are more policy focused and we would really need to do them in-house so you know something like the site plan light sort of the part two of thresholds i think we want to accomplish that um but i don't know if that needs you know in-house um and i wanted to i wanted to emphasize that if we did the udc a20 connection thing among ourselves if that was a if that was a focus that we did and at a joint meeting with council and presented that i think that would be a really productive thing to do so i think a lot of you brought up the things that i had circled on my list as being most compelling one of the things that strikes me in um i think it makes a lot of sense to separate out minimums potentially from the other things just in terms of like what is low hanging fruit i also think i mean we know that um establishing like what is the inappropriate maximum so as not to deter development um is the tricky thing but at the same time this is why i would give the plus one maybe this is like the fifth plus one or something to looking to doing some additional tc1 rezoning because that is a we do have maximums in there that will provide more of a natural experiment to see if we've gone through the process of rezoning and we're not getting anything there's something broken about that and it may be and and what i like about looking doing more tc1 rezonings is that it is both helping to provide that experiment of having a parking maximum having i mean we already have some parking maximums so i don't but this is this is a much lower parking maximum but it also is inherently based on the corridors that we talked about about building additional residential units and so i feel like that in some ways um focusing on that gets us both this um a little bit more movement towards the down the experience curve with parking maximums but also goes towards the getting more housing choices in the city which there our tome of documents supports so that's why i might make the argument to prioritize that in um in the shorter term just so that we can be making progress on both of those things um uh i do think that again separa i'm cool with separating out some of the transportation things but i want to highlight that one of the things once we once we pass the site plan stuff once uh council looks at site plan review thresholds our ev ordinance is gonna be effectively like gutted because if all of that was based a lot of it was based upon site plans that go to council and so um i i do want i i feel like that that links clearly to parking max minimums um and do think that we should probably in short order do something even if it's just a quick fix on that um [Music] i see a connection even though i don't feel like it's been stated maybe this was like the connections that i was drawing between my different things the site things that we do towards site plan light are i think connected to the annexation or the inc infrastructure requirements and so i think that that is again kind of killing tuber not not totally the same thing but it um slight plan light might help pave the way to think more generally about what kind of infrastructure we are putting on new developments in the city what kind of um yeah those things um the other things that i have circled on my paper uh i circled r4c because it's high it's it's um filed here under transportation but if we strike parking minimums the the parking part of that is going to be moot what is not moot is that it suffers from the same lot size inconsistencies as r2a does so i think that that's another opportunity to think about about how that lot size minimum is um is accomplished and like maybe maybe reducing that lot size minimum or like doing a similar study to what we're doing on r2a again towards increasing density in places that we say density's fine but that somebody three decades ago decided like oh we're going to say we like density but we're going to make it so that you can actually build to the density that the we allow for um [Music] so that i don't think that that's a top priority but i would just want to if we could rename that i think that that might help keep because i don't want to lose that i mean that's actually some of the some of the places that are on transit corridors or that are not on transit quarters but are very walkable r4c the final thing is what in the heck is uncode or am i even saying that right i'm so glad you asked this is my um this is my brainstorm that you guys can actually make fun of now but i envisioned it nothing more i don't know if discipline's the right word or what but it would be a comprehensive review of the udc to cut out things only and particularly things that we think are antiquated are no longer necessarily no longer a priority it comes to mind in our recent discussion about at the orc about potential changes to the m1 district versus the m1a district uh one thing that i think of is i don't know that we need an m1 and an m1a zoning district um let's get rid of one i don't know that we need a zoning district that does nothing but supports townhome style residential maybe that could be incorporated more broadly into a broader residential district maybe we don't care as much about screening anymore and we care more about deciduous shade trees from a sustainability perspective so when we're talking about buffers right now we require them to screen adjacent land uses maybe that's not as important to us as a fence or a shade tree so going through the code and asking some hard questions about whether or not things still need to be regulated in the way they are towards um maybe some maybe relates to that sort of development expectations that apply to everything but i i think what happens is communities like ours where we've been zoning for probably over 100 years now um we tend to add a lot of things and if you look in our udc it still references a lot of language and construct from our first zoning ordinances and that's because it's comfortable it's familiar um and apart from throwing the whole thing out and adopting something totally new i i think it's worthwhile probably to go through and do some hard editing to make sure it still has all the stuff that are important to us and so that's what i envisioned and i just threw a crappy name on it and but that's the exercise that i envisioned uh thank you for explaining that what that was and it wasn't that i had like just fallen asleep at meetings and missed whatever uncode was um and i think that's a fantastic idea i mean in terms of kind of what commissioner abrams was saying about like do we know the suite of things uh one of the books that i'd read is called neighborhood defenders and it's kind of looking at um kind of the greater boston area and just numerically like it doesn't make a difference what the ordinance is but the more requirements you have within your zoning code it is more expensive more difficult to re to get anything built and so i think that the cutting things that we don't need um so that we can maybe make ourselves feel a little bit better about putting in the things that we do think that we need like preparing our infrastructure for the future like ev parking right like i think that that would i would love to see that happen so that seems to me like how would you propose doing that it seems similar in some ways to the effort that we talked about within the um that commissioner hammerschmidt brought up about the um planning documents and like which ones do we need and which ones do we not refer to anymore is that um i geek out on the udc but i don't know that everybody yeah i mean in short i don't know but i like i would probably start with working with my team and we would probably go through the ordinance and suggest some deletions and then we'd start that conversation with the orc i think it would be kind of a long process because it's a big document but we would i would probably challenge my team to sort of present some potential reductions removals out of that code and then we'd start that conversation with the orc and the ordinance revision committee would say yeah i think that's worthwhile to pursue or no i think it's really important we keep that in and hopefully at the end of that process there would be some set and we would obviously just go through the typical process where we'd share it publicly provide public comment you would consider it and ultimately present it to city council for adoption based on any recommendation that you make so um but that said this is about whether or not it ends up on the list and then as we move forward you know we can figure out those details for my vote it wouldn't be the last thing on the list i would move towards the top and then you know i think we just put a whole bunch more things on like the perhaps let's consider it than what we could possibly do so we'll have to have those conversations but i think it might be easier if the next iteration is like reorganized based on some of those priorities commissioner sovay i think that the uncode process could feather really well with the site plan lite because we're going to go through the exercise of is it necessary at one level or is it necessary at all and so we can kind of chip those tiers away and almost maybe see what turns all the way into uncode versus site plan light too so i'd actually kind of like pair those but then keep focus again similar to parking let's not fog it down but it takes two years uh keep focused on what the intent for site plan light is but also keep notes on the side that could fall into an uncode bucket commissioner give randall i agree i was going to suggest the same thing so um uh i also um like the kind of layering of the ubc you know business with the 820 stuff i think that makes a lot of sense um [Music] uh i also like the pairing um of what commissioner mill says of r2a and r4c because i think we're kind of getting at similar things which is what commissioner white is bringing up is just like how can we make this more amenable with some relatively small moves especially r2a where you could suddenly do duplexes you know in many more places um and so some of these i know that we've ranked them before um in this way it's like which ones would be really easy to knock off you know um because i mean maybe the r4c thing is is too too uh tricky um of an issue i don't know but the r2a one seems much more straightforward and and that maybe we could really get something out of that um all these seem to relate to parking in terms of like affordability um i would also i guess just in terms of the the premiums downtown and really revisiting that if if what people are trying to get at is the affordability things i i really question and this is where i think some outside help might be able to direct us building downtown is so expensive it is just so expensive the land is so expensive the building process is so expensive i really question whether it really makes sense to focus our affordability downtown and we have these unique opportunities with ann arbor housing commission because they own the land already that's why it works and so if the main focus of the downtown premiums is affordability i don't know this is where i don't know enough it would be helpful i think to get some um outside advice on whether that really makes sense to pair those things or whether it makes sense to bring that into the tc one you know it's on transit you can it's just land is cheaper um things like that so that's some food for thought i guess i i know that you know people have been talking about the premiums and i just want to know sort of in what light you're considering it um because i feel like uh again housing commission has these special opportunities but um just in terms of development costs i think it makes more sense in other places to be able to pull off affordable housing i think that that and i love the uncode i really i just i think that's a great idea i can think of five things already you know i just haven't worked with the code to be able to think about how to clean things up and how to get at the goals that we want um uh like you're saying the whole canopy trees in between yeah i mean that's getting at our sustainability goals too you know with heat island effect and things like that so i think and i think we can make it smaller because we can we can do that you know so because of that then you have more room and that has all kinds of different um impacts so um yeah i don't know if i help whittle it down at all i feel like i just basically said yes to everything that everybody else was saying too um but i think a lot of these things relate pretty deeply to one another in terms of that they're all really overlapping in a lot of ways and i think these themes of making it more efficient make it easier to get through and trying to figure out how we can make density happen in ways that that makes sense um and and with uh with parking has a huge piece of that so you did add things but since you also volunteered to send the first five uncode things to uh plan like planning staff like maybe [Laughter] um i had a thought on premiums but commissioner weich maybe that's what you were okay so i was just going my understanding of among the things that we why we were looking at this is that in the most recent change to premiums which was a couple of years ago it required affordability and we haven't seen uh and could not be fully compensated with payment in lieu and we have not not achieved that and so i don't know if it's as simple as repealing that and going back to what we had before um which had a sustainability option and had an affordability option anyway um but i i think that that's that's the challenge is that we're not we we do require affordability affordable housing and we haven't gotten development is that fair okay commissioner weich i just wanted to come back to something that commissioner abram said around um the resourcing um material and then i think mr leonard had a book the affordable city and i wondered um have we looked at the missing middle um content that talks a lot about duplexes townhomes multi dwellings but within the residential zoning areas and i know that there are jurisdictions in michigan that are doing that so macomb county and oakland county are making changes um to make that kind of zoning change uh so that there can be more uh development within the residential zoning without having to create what i believe is in our code these multi-family zoning districts which may not sit within the single family zoning district and one story i've received from a neighbor in in the latin lands down community is like they raise their family here but they're sitting in a 3 000 square foot house now for two people and they want to convert it to a duplex and they don't know like is that permissible within the existing zoning and there are just across 7th street um as you head towards lawson a number of duplexes and so and they have not changed the neighborhood character as a matter of fact most people don't even know their duplexes unless you get right up on them and so so that i just want to come back to that that part of the conversation and i know that there are folks who have petitioned um the planning commission who are um urban planners uh within the city right now who look at this a lot and may have recommendations for us if we were interested in that so that that work wouldn't automatically shift to staff but i don't know if that's permissible uh without a fee structure like if if there are sort of citizen urban planners who are doing this work already who already have um familiarity with our community and have the bona fides if they if we would be open to receive recommendations from them and like a rfp process where we just write out a description and invite folks to um send in some material so then that way we don't have to rely on staff and then that wouldn't slow staff down on the excellent work that they're already doing uh in the city so just a couple recommendations um to sort of piggyback off of what commissioner abrams was saying um i've generally yes you know i'm looking at nine citizen planners and um you can engage other volunteers in carrying out your work it's just your comfort level with that um i will say that oftentimes it still does follow the staff and often there's data that needs to be pulled there needs to be integration but that's not to say that there can't be benefits your and your comments about the missing middle it's great content and you don't need to look far it's lanny is either adopted or looking at language that allows duplexes on corner lots and single-family zones so um yeah that's a great example it's not this is not untested or even new in some ways anything else before we can i um attempt to recap go for it i i will i'm yeah yeah so i i've heard a lot of i'm hearing a lot of shared prioritization for revisiting the premiums in the d1 d2 uh the a20 udc nexus and all the mess and opportunity that that will entail and tc1 as a tool beyond the state eisenhower area but making sure that we are prioritizing what comes next after that [Music] and some convergence of increasing density residential density via r2a r4c looking at lot sizes but i'm i am hearing that as perhaps a second tier and site plan light and uncode and the city's overall development requirements as perhaps a second tier um priority um that that those would be in addition to the things that we're already working on the tc one that we're working on now the parking that we're looking at now finishing up the site plan review thresholds looking at tc1 height modification that's a separate action than the the rezoning um [Music] am i in the ballpark of what i am hearing i would just add i see commissioner abraham's hand but i think uh commissioner silvay noted that there's some part of r2a that's already under discussion and so that's in the works too so it might be a lower priority but it i mean it is something that we've devoted some rc time to commissioner abrams i was going to basically say the same thing and also just i wondered if um if r2a is a kind of if r2a lot sizes is a discrete thing that we don't think kind of entangles a web of other things the way that some of these other thorny issues do um maybe it would be worth elevating it because it's a kind of manageable thing that we can bite off and won't take up too much time but yeah it's one of these kind of quick quick solutions not solution but you know what i mean commissioner dish so i'm wondering if staff take a little bit of time and just evaluate what kind of bang we're likely to get from our buck for these um i do recall you and i had a conversation i think a year ago even possible about the r2a and while i think it would be pretty i think i understood from that conversation and of course you know me sometimes i get fuzzy but it wouldn't be hard to accomplish ever it isn't entirely clear that i i mean it feels like for sure we should make it possible build what the thing is zoned for and not make the lot size make that impossible it just seems stupid to have something but valued things are sitting on most of those r2a lots and it may not be likely that we get multi-family housing in place of those already valued things so while it feels like low-hanging fruit and it also feels kind of silly to have sure this is zoned for multi-family but the lot sizes are too small that feels you know like a remnant of something that somebody did um to frustrate deputy if it's practically probably not going to cash out um if staff feels that it is i may be just being a little bit too you know uh i don't know real or pessimistic here but i but i'd be interested if staff can if feels that it might have an advice of like what's likely to cash out and is it you know so is it urgent to revisit the d1d2 premiums i've been sort of feeling like it is but then again i don't always bring the context um if staff also doesn't feel like that shout because it's costing a lot to have development right now and yes we should clean that up but maybe you know i don't know so if you there's there are different ways of prioritizing in terms of values and what we ideally think we can accomplish with the things that we're talking about here and then there's prioritizing in terms of what's really likely to produce an end goal that will advance something and i'd love to take staff's advice on that because i think that that's where you all really have an edge yeah it it actually has me thinking about how we're presenting this information so the bang for the buck is a difficult question because i i can't predict r2a might be a little bit easier to predict but even with that i don't by by starting that work and ending that work i don't know exactly where it ends up and so it's hard it's hard for me to definitively answer that question of bang for buck i can take i could take i can make an assumption i can make a guess and i think it's a it'd be a pretty educated guess but i would also say that at times at times what i would envision to be pretty simple um ordinance changes end up more complex than i anticipate too you know because and that's just that's appropriate it's just part of the appropriate sort of messy policy and and ordinance making um but i think perhaps what it what i'm if not bang for the buck maybe we i need to do a better job in formatting this in such a way of trying to make it clear what we mean by our two-way lot sizes it might not it might be more helpful instead of to say look at our two-way lot sizes but there might be another component of that is to say look at our two ace lot sizes so as to encourage more duplex development in the duplex zoning district that doesn't answer the bang for buck but maybe it does a better job of communicating a little bit more detail about what it is we're envisioning and why it's ended up on our work plan where it is um it seems like a cop-out but it seems like a step in that direction towards um you as the planning commission and the public being able to look at that and say oh yeah i think it's really important to get more housing units in the city and this as an opportunity to do that i want to elevate it as opposed to maybe revisiting our screening requirements which might be related to that but it it's not as a direct as this is an opportunity to add a thousand new units or it's probably not that many units but as just a point of clarification or like further extending that i think just a simple classification for each of the kind of items that we're looking at that we've moved to the top of the list even whether it's the top tier or the second tier and thinking about how they intersect with either kind of carbon neutrality um and just and that alone because i think that flight plan light is really about affordability of development and then increasing housing supply i think that those kind of three classifications like making sure that we have lots of like activities that are going i think that that's true um uh across our uh in terms of the priorities across those three things i think would be helpful um that that's kind of how we ended up with tc one as a priority because it seemed to advance a lot of those goals and maybe that is a way of answering the bank for the buck that it's going to it's going to advance a lot of our goals yeah we're at 901 i want to be respectful of folks time is there any other burning mr leonard do you feel like you've got you're in good shape for when we actually bring this to a future meeting so that we can adopt vote on this as a yes just to be clear to okay so this is when you say fiscal year 22 to 23 what what does fiscal year mean like for the city yeah you know we use these used to be sort of done annually well they are done annually but i i envision there's a lot of work here and so i envisioned sort of setting out maybe two years of work for the planning commission and so when we're when i mentioned when i say fiscal year that means uh july 1 ending june 30th of fiscal year 22 and then july 1 ending june 30th of so um the other thing we could do is there's nothing that says it has to be fiscal year we could just change it to good old-fashioned years i was gonna say if we're adopting this at the calendar year at the beginning of 2022 in my mind thinking this is what we're doing during the entirety of 2022 and 2023 because in reality that's what we're actually talking about like that would help me because i get confused i'll check yeah let me check the bylaws to see if there's anything that sort of directs us one way or the other but thank you all right um i see no other hands so uh i want to before we close out for the couple of folks who have stuck with us this whole time if you'd like to provide a public comment you are more than welcome to do so now you can use the raised hand feature on zoom going once going twice okay that's it folks i will adjourn journ us and we'll see you no next week is an orc i'm guessing and then we have a fifth tuesday oh we do have a would you have a caller who has raised their hand if you want to accept that absolutely yes you just snuck in color with phone number ending with five three four you can emulate your phone using star six and address the planning commission go ahead good evening this is tom stahlberg calling from lowertown in ann arbor i want to make a couple brief comments but not too much detail because there's a lot there uh i'd love to talk about the economics of some of the uh premiums concepts at another time uh there's some things that would be illuminating so i'll probably write that up at some point uh in terms of involvement of citizens uh commissioner white there's a lot of us out here who do try to be involved one of the best ways to have citizens involved is actually in the comprehensive plan process and there's a lot of things that have been talked about on the current work plan that also relate to things that have been in recent work plans where it's my personal opinion that additional involvement from the citizens of the city would uh have been better better process uh better outcomes so i'd encourage you in terms of the comprehensive plan update uh to think about you know some of the things that we've done in my opinion have bypassed what would have been required uh to be done through a comprehensive plan update there are some things if we want to go back to a lower town development did not meet the comprehensive plan if it wanted to be purely residential with only a token commercial use we could have provided the comprehensive plan for that area for example it was a very good plan it was embraced by the citizens but it was just thrown away uh similar to some other uh projects where the comprehensive plan was not met uh they were voted on anyhow and what could have been done was a revision of the comprehensive plan for that particular area looking at things holistically and looking at what are the community goals there are some things that i may personally like or not like that are policy directions if we do a proper process and the citizens are heard from and citizens participate in the process and the citizens say they want it uh so be it you know i'm not i'm not here to get my way on everything or my opinion and we don't always get everything right either you know even when it's a full citizen participation type process whether it's a2d2 or some other process that we've gone through there's been some really good ones they've been well run sometimes they get good results sometimes they don't but i think we really need to focus on going through the process and including the citizens and not just a small group of citizens that have experience in this area like myself and others but abroad we want to make sure that we're doing what ann arbor rights want done i myself i'm personally very much in favor of things like duplex commissioner white what you said sings to me i believe owner occupied duplex is one of the best avenues to new home ownership but that's my opinion and i'd like to before we the planning commission and select individuals say what should be changed i'd like to see the full involvement of the citizens of the city of ann arbor thank you thank you anyone else did i miss any other hands i don't see any all right so we are adjourned until december have fun reading the cip and see you then happy thanksgiving you
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an anonymous donator 83 copies of webster's dictionary a value of force 97 17 from the rotary club 150 sunrise school sweatshirts of estimated value of 3 750 from legacy foundation um so as you can see tremendous list thank you so much for all those that stepped up and helped our district uh item 2.9 board member updates uh do we have any updates at this time um well i just want to say like congratulations to community achievement um winners we have one in the room back there in the corner james mcnutt who hides behind uh yes congratulations mr mcnutt and then to all the finalists and then also i um stuck down to the veterans day um ceremony at bullhead city middle school it was pretty awesome it was exciting to be back be in that gym and watch it go on i the band the violin the strings they did a great job the presentation the students they made little keepsakes for the veterans and uh thank them for their service there was a donation made that they raised money to donate back to the combat vets and um the combat veteran who went to collect it said i'm usually the one giving these out not collecting so it was really kind of neat for them to be there they brought motorcycles and items and it was it was really neat to see that that they were there the kids did a great job they were all squeezed into the one side of the bleachers and down into the front row and it was really nice they all recited the declaration of independence beginning of it that was amazing it was really nice to see him be a part of anything else all right uh item three point it's crossed out online nine three point nine three point nine sorry approval of the consent agenda do we have a motion to approve the consent agenda i'll approve the consent agenda as presented charlene diaz all second amanda amen all in favor aye corey burgess i am anna amen hi charlene diaz hi anna boyd so moved uh item 4.1 work at bullhead city middle school dr stewart mr president and board members this is signing a document uh to authorize um a a vendor to work on the roof at the middle school excuse me it is one of those kind of poured soft roofs whatever it sprung a leak it is not covered by insurance and so we do need to we do need to fix that otherwise we're going to have quite a bit of damage in in the cafeteria so the scope of work is there for you to see and the price and we need approval to proceed with these repairs did we send this out for bid as expected yeah we did well actually it goes to mesc so we didn't have to bid because we're using one of the contract vendors um that get you know that's already been vetted and and that kind of thing so we're following all the procurement rules to make sure this happens correctly all right any questions okay yeah this uh can we get a motion on item four point i turn my page i apologize 1 4.
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last month's meeting [Music] you had the vote to demolish the dome and that came up right after a grandiose presentation of plans for a new sports complex on the site of the dome and the adjacent property that whole presentation came out of thin air i've sent in a foia request to see where that was initiated and who was involved with it so i'm waiting for that answer uh no cost estimates were given just a big picture that an architect with a computer could draw up in an hour it would seem that the failed referendum just seven months ago the district and voters would surely look at more important things than a sports complex as a group us dome supporters do not want to stop good progress repairs and renovations that are badly needed in this district everybody agrees with that this is not anything to stop that yet by having the building demolition costs included as part of this bond sale we feel bound to challenge this with the backdoor referendum there's a way to negotiate around this was so everybody has a satisfactory result that's to pull the dome out of this equation and leave it be in return for the backdoor referendum being stopped this would be a great way for the district and community to do something together respectfully submitted from the supporters to save the dome any questions thank you very much uh next up for the bina hearing public comment excuse me james young the topic is information and clarification thank you president over dr congolese members of the board staff and staff and citizens um before i forget my comments dr i mean president albrecht is that i need to know if the board's attorney is president okay cool thank you it's my understanding that there's two different types of bonds that the board's going to be voting on tonight one is in the amount of 7.5 billion and the other one is in the amount of 45.5 million dollars in funding bonds my comments only concerns the 45.5 million dollars okay it's also my understanding that the board should provide the petition for any resident to challenge the sale of those bonds and we only have a 30-day period so that 30-day period begins at 1201 a.m tomorrow morning so i like to know where is that petition going to be because every moment of time is precious so i'd like to know where it's going to be at 1201 a.m so i can come and pick it up if it's not ready at 1201 am i just want someone to tell me where it's going to be so we can make absolutely sure that that petition is picked up because all we have is 30 days to get a certain percentage of registered voters to challenge the sale of those bonds now also those who feel empathetic about the dome about the building of coretta scott king magnet school a new building simultaneously with creek elementary school because that we know that's the direction you go you guys are moving in we know that you know it doesn't take a rocket scientist to figure that out okay and giving the teachers at creekmoney middle school the classroom space that they need if you want the social justice movement to stop that's all you have to do is take the dome off the table agree to simultaneously build coretta skycam magnet school with creek elementary school the same way it was done in that referendum that was a referendum question back in april 2020 if i'm not 2021 okay that was the referendum question but it was 65 million dollars then okay and give the teachers the classroom space that they need and then we'll stop the movement thank you is there any other public comment for the bina hearing okay seeing that all persons desiring to be heard have been given an opportunity to present oral and written testimony with respect to the proposed issuance of the bonds may have a motion to adjourn and close the binah hearing so moved second mr brown would you take a roll call vote to adjourn and close the binder hearing brownness and i this mrs galbraith aye mr swaalis aye mrs walters aye vice president rupert aye president albert hi the bina hearing is now closed moving on to the rest of the agenda we will now have general public comment and for that we have one in person comment as mr piepenbring alluded to you are now up again and the topic is keeping the dome i haven't had a chance to catch my breath here yet just just a couple comments uh i had written this up but i mentioned a minute ago we're not here to stop the good plans for getting the schools to where they need to be that's not our intention it's strictly to get the dome off the list uh you know all the all the things that the school wants to do air conditioning is a key thing everybody's been jumping up and down about that [Music] we don't want to stop that but since it's all bundled together this backdoor referendum could put the brakes on that for a while this afternoon the internet was her facebook was alive and hot with comments and things that were kind of misinformation and i i don't normally comment much on on facebook but one thing was presented there the the cost of repairing the dome was i think 12 point some million dollars and so everybody jumps on there oh man we can't spend that kind of money well last meeting i believe the comment was made that those figures were incorrect because some of the sixth grade center costs were put over to the dome and they corrected that so the cost dropped down quite a bit the cost you know of what they wanted to do with renovating the dome basically was replace every nut and bolt in the building that's the gym floor replacing that lockers in the locker room the boilers everything everything was going to be brand new now if the school district's not going to use the dome that's fine we understand that but we would like to have the dome available to other groups in the community to use for different things that are going on here you know it's a year-round facility that teams could practice in from different schools in the district uh you know just regular groups if there's a volleyball league or something they can't play in the winter but they can sure play in the dome there's just so many possibilities we had a craft show that got cancelled last it was canceled last week i'm not sure when the show is but the dome would be a perfect place for something like that plenty of social distancing you know that that's what it can be used for by other people in the school district again i mentioned you know the taxpayers aren't going to take too kindly to putting up a great big sports complex in light of not doing the repairs on the school buildings i think that you know they're going to see through that [Music] it'd be you know we've already got a football field but i think they missed an opportunity talking about a sports complex the ground between the dome and the the bleachers where they are now this has been a topic and crete for in the in the area for a long time you could put a swimming pool there if you go out there there's already a big depression in the ground they just have to dig a little bit deeper and put a swimming pool in there and if that was an indoor pool you know you've got access to the dome for showers or whatever if they put them upstairs or if they fix the downstairs digging a hole and putting a swimming pool there would give you the ability to clean out the drainage problems that probably led to any water issues in the lower levels of the dome so i'm just saying have more than one option on the table that sports complex came out of the clear blue and we've got a good opportunity to do something else that we don't have we've already got a football field we've already got baseball fields we don't have a swimming pool there's there's another option so in light of all this uh i'm i'm hoping that somebody on the board will make a motion tonight to take the dome off of this uh equation here with with your bond sale and everything else that's going on so those be my comments uh i'm glad to have the opportunity to come to you here and you know misinformation kind of fed a lot of a lot of talk today on the facebook but you know the price went down if nobody's going to go in there and replace the basketball court or boilers or anything like that they're going to use it like it is spend some money obviously to get the place usable where they need it and then gradually making improvements and repairs so give us a chance in the community in the district to do that thank you thank you okay we do have some public comment that was sent in via email that i'll take the top opportunity to read now let me get a drink of water here the first is from lydia alvarez and the topic is the dome as as members of the crete voting public we are going to record to say we we are going on record to say we are in favor of preservation of the dome affiliated with the old crete high school much of our modern culture revolves around disposable places and items and even people it is time our society started supporting preservation such as that done in italy france germany and the rest of the world where respect is shown to those and that which came before us by lydia alvarez and mark benson the next public comment also topic save the dome from paul hammacker hamker i am in favor of saving the dome from demolition it has historical significance to the community it could be utilized many different activities for the youth and seniors in the community sincerely paul hemker the next step is also save the dome this is from martha gruberman her comment is only please vote yes to save the dome thank you um the next up is uh just titled dear school board members and it's from jen smith um thank you for taking the time to read my public comment i'm a long time resident of crete a parent of two students at csk and i'm an educator my comments is in regards to the revised 2122 school calendar i would like to share some concerns and frustrations with the changes to the calendar the first and most obvious concerns for working parents with the addition of 16 early release days parents must now find additional child care for those days we are lucky to have wonderful choices in the nearby area but there comes an additional cost appearance the second concern that will affect our students the most is the loss of instructional time as we have returned from remote or hybrid learning to fully in-person instruction we know that all students have unfinished learning due to the pandemic does our superintendent director of curriculum and school board really feel that is necessary for students to miss eight additional days of instruction yes eight days if you add up the hours from each added early dismissal that is the amount of time that will be lost an additional concern is a lack of preparation and planning by the district no plan for these days has been shared with the community if the district truly feels that teachers need these additional days please inform us on how the time will be used to provide effective instructional programs to ensure growth for every student it is frustrating that in preparation for a calendar revision the district would move forward without holding a public forum to get feedback from stakeholders there needs to be dialogue between the district school board and the community in an organized setting this is something i feel that has been brought up even as recent as a last board meeting the community wants a voice in summary i strongly feel that the addition of early release days to the calendar was a mistake a misguided action if true teachers are truly in need of time to develop plans etc i believe there's an alternate solution that then keeping our students out of school for this this much time thank you jen smith the next is from addison smith a third grader at csk dear cm school board members uh hi i'm addison smith and i would like to give you some feedback on the added early dismissals the first thing is we will get a little less education this upsets me because i i love learning and i want to get into a great college the second thing is some kids will have less specials too this is not fair because i love my specials other kids may too please think about changing your idea thank you addison smith of all that i've read i know we don't generally react to public comment but of all that i've read over the last couple of years that's my favorite so anyway um so that's it for public comment terry do we have any more okay um so next up is superintendent good evening uh board of education and certainly members of our audience this week is american education week and national school boards day it is our time to reflect on how lucky we are to work with such dedicated teachers staff and administrators but tonight i want to spend some time recognizing and honoring seven very important people and that is you our crete monies school district 201u board of education we all know that it takes strong schools to build a strong community the cm-201u school board members devote countless hours making sure our schools have the necessary resources and support that they need they listen to the concerns consider feedback from numerous stakeholders and work alongside district administration to help solve problems that have emerged they work tirelessly to ensure that all of our students here can achieve at their highest ability at times they have to make decisions and sometimes they're very tough they're not always popular with everyone but all of the decisions are based on hours of reading my weekly newsletters financial reports personnel updates as well as many new mandates that come to them almost weekly from the state tonight i would like our staff to help me join me in a round of applause for our district school board for we appreciate you for all your dedication and the support we have just a very short little video to share with you [Music] so [Music] so [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] thanks again for all that you do thank you [Applause] it would not be complete without a photo op so we're going to ask you just to stand up we're going to gather and do a quick picture so need you in there president hold your breath and board members as you see we have a small token for you uh underneath is um our famous popcorn that we tend to give yeah that's right that's right no getting into it yet we have something in the bag for you as well as our certificate so those are for you to add at home and speaking of celebrations i am very happy to be here tonight to recognize uh one of our schools in particular this evening especially i think as it comes on the heels of national education week that could have been more perfect along with your ib evaluation you're getting everything this week so uh get it all done with it in october i received notification from the u.s news that had come back that had been completed the ranking of the top 30 percent of elementary and middle schools in the state the rankings used the methodology of including grade levels for each state schools were assessed on the number of students who were proficient or above in mathematics and reading language arts half of the formula was based on test scores and the other half was based on demographics in other words the top ranked schools are all high achieving and have exceeded in at education for their students i am proud to say that coretta scott king maddox magnet school was rated a score of 67 out of a hundred in other words it was ranked number 667 out of all the elementary schools in illinois which did rank it in the top 30 percent according to the latest testing window from our state our students were 37 percent proficient in mathematics and 42 percent proficient in reading this recognition is an affirmation of all of your hard work of your students your staff and your families working together and i would certainly like to recognize the school district the school this evening so would you all stand around mr mayne i'm going to present to you on behalf of the district so mr maine i'm going to present this is for your building and hopefully you will uh place it in somewhere very prominent for your building and again this is the recognition of coretta medic school as listed as the best elementary school congratulations thank you that sort of stuff great job guys and then you guys can stay standing at this [Music] you ready guys here we go okay everybody count it through here one two three thank you guys congratulations we have a mug for all the teachers at the building and they are out of the buildings uh it will be delivered tomorrow for you so yes these are take a look at these so just grab one of those since you came out tonight you get your mugs earlier before you guys leave i just want to say a personal thank you i mean it's nice as a school board member to be recognized but really that's that's what it's all about so thank you everybody at csk and just so you know uh starting tomorrow wednesday thursday and friday they have the ib evaluation so they they're going to be evaluated the next three days they've been working so hard to get ready for this good luck with that guys we know they're going to do fabulous yeah good job guys now please go home and get some rest you've got kids to see tomorrow so goodbye and not not only do you represent crete school district in my opinion you represent the so-so birds and the south side of chicago and a big spot in illinois keep doing what you're doing okay thank you that was fun i broke the ice so okay next up under administrative updates is teaching and learning and the school report card update so i'll turn that over to jauntel congratulations again to csk and their recognition we also want to recognize that this week is american education week and we want to say happy american education week to all of our staff each year the office of teaching and learning presents the annual academic report and so this is part of that report here turn it on there we go all right so isbee annually releases the school report card that shows how each school each district in the state is performing on a wide range of educational goals the suspension of in-person instruction has affected multiple report card metrics uh some of our metrics uh isbee has collected no data and for some of the metrics the data is in but in person instruction likely impacted those results as a district we can say that students are making progress but they are not growing at rates that were consistent with pre-pandemic levels and again that is because of the pandemic math continues to be a challenge for our students but a plan is developed to address those deficits as you go on to the website you will see some metrics that have been calculated from me and it will say calculated with concerns when you go to uh illinois report cards you will see that there are some calculations that the report card uses but it was um affected by covet the result you will also see there is a caution for statewide thresholds and there are margins of error in some of the documents that you will see on the website and on other platforms you will see terms like unfinished learning learning loss unfinished instruction and these terms throughout the different documents and websites identify a loss of work from not finishing the learning which is a combination of teaching and learning for the academic year where we weren't able to bring students to their full proficiency proficiency level as we discussed these terms are specifically referring to the effects there is an updated so i say that because this information has been coming in on a daily basis it is because we're releasing new information um but there was a public release of information in october uh and the metrics that were released were metrics that don't rely on the assessment data and so that is that first two columns where we look at uh chronic absenteeism fluency dropout rates eighth grade um on track and again those two lists uh in december december 2nd i do believe illinois if we will release preliminary numbers on our iar assessment data because we tested in the spring our sat results participation rates and college and career readines is we will have a third release and that will release will be april 27th i believe and they will release additional data and again this information has been coming in daily and my team has been involved in various webinars that the state has been posting as they are releasing this information is when you go to illinois reportcard.com and put in the district's information this is what the first page will look like again you will see that little caution notice there that says items possibly infected by covet are highlighted below view item for specific information and as you can see every tab here has that notice that again because of covid the data is not as reliable pre-coded and then post-coded one wants to get to that point we did take the ir iar assessment in the spring and there is a portal parents are used to getting a paper copy of those scores we will release this information for parents to go online to view their student scores as a district we tested about 30 percent of our students who were in in the spring for hybrid that we're in for hybrid we tested about 30 of our students again our participation rate is usually in the 90 um and we were not able to have that because of hope information will also be shared next week as parents go into our virtual parent teaching conferences metrics not included right now include again our assessment scores on iar s18 or blm which is given to our special ed students isa um our growth percentile participation rates scatter plots and the achievement gap uh we mentioned the sum of his designation uh in 2018 is the last time that we are receiving a rating and they will not if we will not be releasing a rating for 2021.
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and mount healthy comes up with the rebound oh and there's jessep right away number 23 up and just a little bit quick there turnover here early [Applause] mount healthy inbounds the ball [Music] takes the ball down the right side of the court [Music] [Applause] one of the things you'll definitely see from both teams tonight is some great defense historically mount healthy as well as rock creek always tough on both the boys and girls teams well coached coach moremino for not healthy and katie hansen for raw creek appreciate all of the men and women who take their time to volunteer as coaches and oh very nice number 42 mount healthy whoops scores the first points and i believe that was smiley yes jaylee smiley i knew that right away i remember watching her mom play some basketball growing up and jaylee oh very nice shot by rock creek who comes back with the two-pointer and rock creek gets it finds 23 over to dean [Music] while dean is generally the tallest girl on the court she's also really good with the ball handling but on the reverse layup just a little short it will be a jump ball it will stay with rock creek [Applause] [Music] into jessup who hits it number two oh oh good defense from rock creek and there they are with another jump ball this time possession goes to mount healthy smiley inbounds it finds number two tess mormino trapped in the corner by rock creek mormino dribbles through the trap and rock creek picks up a foul smiley inbounds it again looking for a teammate can't get it in oh she gets it in but there's jessup once again jessup goes to the top of the key finds addison dean over in the corner she takes a shot and it's good [Applause] dynamic duo jessup and dean mormino down low to 20.
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moving on to our general functions 4.1 and i please get a motion to approve four point one question to open public hearing i'll be open the public hearing second we have a first by board member career and second by board member rodriguez kenya and go ahead and cast their vote it passes 5-0 we will now convene a public hearing to receive public testimony concerning proposed trustee voting area plans associated with the district's transition to a buy trustee area election system under the california elections code section one zero zero one zero the board must hold at least two public hearings prior to holding up a public hearing to adopt a final trustee voting area plan we have the presentation if i could just have one moment to share my screen hello everyone and welcome to the public hearing on the trustee area map options my name is brandon lalonde and i'm joined tonight by justin rich from cooperative strategies and we will be assisting the district on its transition to a buy trustee area election system before we get into the map options tonight which is the focal point of what we're going to be discussing tonight it's important to first look at what the california voting rights act is and uh what to expect in the process going forward so the california voting rights act or cbra is a law that took effect in california in 2003 and it prohibits the use of at large election systems when such when such a system either impairs the ability of a protected class to elect candidates of its choice or its ability to influence the outcome of an election and what we've learned over the last 10 years is that this is a very low standard it's very easy for for prospective plaintiffs to succeed on these lawsuits so we have been advising public entities to transition to a buy trustee area election system because the cvra claims are not only easy to file and easy to prevail on but they also have a right to attorney's fees and expert witness fees in one public entity case that's gone forward the public entity has spent over five million dollars defending the suit and the suit is now before the california supreme court and interestingly the public entities do not have the same right to attorney's fees and expert witness fees it is a one-sided statute that is in the law so now why transition to a buy trustee area election system such a system is the only safe harbor from a cvra claim meaning that the public entity or in this case the school district would be immune from liability once they transition to the buy trustee area election system under such a system the school district will be divided into trustee areas and a governing board member will be elected for each of those trustee areas importantly board members are elected only by the registered voters in the particular area where the governing board member resides and i think this will make a lot more sense once we have the maps in front of us and mr rich will go through that process current stage we have now drafted the maps the demographer has used the 2020 census data and additional data to draft these maps and importantly the population in each trustee area must be as equal as practicable and that is from education code section 1002 however case law has established that a certain amount of deviation is permissible that's a 10 deviation between the largest trustee area and the smallest trustee area other uh things that we must consider in drafting these maps and that the board must consider in adopting the maps is that the maps must comply with the california constitution must comply with the u.s constitution again must achieve population equality comply with the federal voting rights act be geographically contiguous protect communities of interest be geographically compact and not favor or discriminate against any incumbent political candidate or political party and with that i'll turn it over to mr rich because he's the the man in charge of the maps thank you brandon i appreciate it on this slide we've included the full boundaries of the azusa unified school district and we've included on here the various jurisdictions that either are contained within the district or are just outside the district's boundaries uh it's it's important to note we've listed the total population here which is just under 70 000.
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i make a motion to approve 4.1 work at fulham city middle school i'll second that motion all in favor aye corey burgess hi amanda ayman aye charlene diaz hi anna boyd so moved item 4.2 policy gb eba staff dress code first reading dr president and board members um you have in front of you a recommended change in the dress code this went to the employee advisory committee and the changes that you see are ones that they recommend and it is first reading so you don't vote on it tonight but i want you of course to be aware of their input into the changes and you knew that this is you've known that this is one of the items that they've wanted us to be considering for quite a while so they were very cooperative it was a good group they had a good discussion and they had good suggestions all right this is only a first reading so we don't make action on this today but please read this over if you have suggestions comments be ready for our second reading any questions at this point um the only thing that i would say is like for when they go like when they look at it and stuff like that if they can look at it again per se the question i would have is is there a reason at the elementary level that they can't have them like is there some sort of like that's the only thing i would it's just part i mean they didn't even bring that up the things that you see there were all of the items that the committee brought up and uh and they all assured me that they had because it represents every site and transportation and uh classified employees so i said you know are there let's put it out there anything that you want to discuss and these were the things that they selected so apparently they're representing their uh their folks if anybody has a suggestion of making changes do they just contact one that's on on the board okay cool yeah on the advisory committee yeah on the advisory committee the advisory committee advisory committee right right and um and you know and and mostly i just facilitate the meeting um the other thing is that i keep uh you know i do remind them of things that are legal or not legal because we're not gonna we're not gonna bring something to you that violates any of the laws but um i was i actually was rather surprised that they didn't have more changes as they were interested in but they were pretty adamant that these were the only ones they wanted so i would contact them if i wanted that suggestion that you are more than welcome to do that okay i just want attention yeah but it's the advisory committee um and by the way mr president by the way the uh the we do record the meetings and uh kim has set it up so that you can as board members listen to those recordings if you'd like and hear the discussion so we do that with meet and confer as well and make those available to the board and to our other employees not to the public since it's not a public committee or you know an official board committee okay um just so if there are other recommendations it would have to go to another first reading um before that would happen um so you know just to put the discussion out there we are on the first reading uh when it comes to the tattoos i'm not in favor of changing that part of the policy um that is that is my personal feeling on that of where we are at because you're kind of leaving that open to lots of interpretation you know i'm not saying that we're going to get somebody apply with no regrets across their throat but rats not regrets but um making a suggestion that they make that more explicit yes because that leaves a pretty wide interpretation you're wanting us to go from none at all to as long as it's not alcohol or tobacco you're okay no well it says well it does say vulgar or well who determines what's vulgar and obscene right now we're getting into a whole nother can of worms to where if we you know if we have full sleeve all the way down your fingertips working with kindergarteners is much much different than somebody saying you know with with a with a tattoo of a butterfly on their wrist very very different world why do you have you don't have a butterfly wrist i mean i have tattoos on my wrist or my kids names but my question is is why like i walk through the grocery store if i go to the park somebody that's tattooed from head to toe could be there with their six-year-old and i'm there with my six-year-old nephew i mean if it's not i've seen a vulgar and it's in that but who determines what's obscene and vulgar that's my point that would be yours where it says the alcohol beverages tobacco or controlled substances or sexual or which are decent vulgar or obscene i'm sure they can define yeah that's what i'm asking is let's let's be a little more because the way it's written here is way too broad for me i'm just saying that's that's way too broad we need to get a little more i'm good with scenario narrower scope yes and and like possibly like like no face tattoos or something like that if you really want that's my point you know it's but but like i said my dad was a tattoo artist for years and i don't know how many doctors he's talked to but it was a lot and those doctors cover those tattoos in most hospitals not in all and there's still a lot of employers that do that i'm not saying all i'm not saying all and i'm just saying okay everybody has their i mean why they do and what they do hey that is your opinion but but when you are in the classroom with a kindergartner first grade or second grader um the way they view those things and and discussions that are coming on because of some of these things who determines what's obscene so what i'm saying is there needs to be more detail on this um i'm not saying that if it's we're gonna not allow that's not what i'm saying i'm saying the way this is butterfly's okay but the skeleton's not no no no no no that's my point is who determines what is vulgar it's two it's too broad we need a little more i'm good with getting a little narrow scope that's and it's good to have that discussion tonight i will tell you that uh the folks on the committee are pretty excited about the fact that the second reading would be in december and that this might go into effect oh man so so that whatever it is this is a great chance for you to get your piercing idea on there um because that could all be one you could have a great argument i guess the only thing i would i guess the only thing i would say to you anna is that keep in mind that this is the bullhead city employees not necessarily not necessarily you know what they're interested in so obviously they didn't think that that was important is there a way to send out a survey to the staff and find out what the changes are they thumbs up can we get like some poll to see how people feel if they don't like the changes if some are like yes and see if we can get like a majority that are that kind of over overrides the point of having those folks that they elected or selected to be on that committee to represent them because well maybe if if the commit like does the committee did the committee send out a survey because you might not know what those people want or don't want and maybe some people don't even think about it they get busy with life i know i do you know and so they might not even think about those things until all of a sudden they get the new policy does that make sense i it does make sense i would say you might want to listen to the recording because as i recall everyone said everyone in the group said um you know i've talked to the people on my staff and i'm representing their point of view so um uh and and for i'll give you an example that doesn't have to do with that but when they were talking about when they were talking about the genes they said you know we need to police police ourselves and and so the changes that they made in that they wanted those changes but they said but then we need to police ourselves and and you know that's what that's kind of what responsible teams do is that they recognize we also had the conversation about the change from visible tattoos to even this discussion and the idea that when it was originally written in 2010 there were not very many people with visible tattoos and totally understood you know and and so you know they recognize that times have changed but they also said but we don't want to just see anything so they were pretty thoughtful about that doesn't mean you can't express that to them but i think they really have i think they really were thoughtful about it i was pleased with without going crazy they didn't go crazy no and they were the ones who said we need more specifics about hairstyles because they said we have real they said we have real specifics for kids we don't have them for adults we need it for adults as well and and the footwear so you know they they were pretty thoughtful it was a pretty good discussion great sorry but whatever you all you are the board so it's your policy so you know they're recommending i'm backing their recommendation but that does not mean that you can't make some changes in it because you can as the board yeah no i like so far what they've had i understand the specifics the only thing i was thinking i had friends that are from india and they actually had to leave a couple like jobs before when they worked at certain places because they had nose rooms for religious reasons uh because of different ceremonies and stuff like that that they had and so i just was kind of thinking about that in the sense of like future you know what i mean you may not show someone there now we do we have we have some students who are there and we simply ask them to put clear clear you know replace them the obvious uh jewelry with clear jewelry to you know and and i think the same would be too true probably with the adults we're not going to step on somebody's religious beliefs i don't think that's appropriate i agree all right so once again like i said this is the first reading so we'll see if there are any recommended changes for next meeting but we'll go from there item 4.3 lease of two the legacy foundation backpack buddies dr stewart mr president and board members we have we have terry tomlinson here with us tonight from legacy foundation she and i worked together with to come up with this lease agreement they were looking for a new place to store the items for for backpack buddies and to have an office area for my my the name just went out of my head rebecca who runs that program and so i took them over to coyote we looked at three rooms at the back and the only reason for the back is it's right next to the bus yard so it would be easy for them to pull trucks up and load and unload and do those kinds of things so this lease agreement is for uh two classrooms to be their storage area and then for another classroom to be kind of an office area for rebecca to work and it gives them enough room to do that their board is liking the agreement we used the standard lease agreement with a couple of changes i took out some things that didn't apply like football fields and some of those kinds of things that didn't really apply to make it a little shorter because you can see it's 21 pages as it is and so they have agreed to 2 000 a year and that's reasonable for us and uh it's a good program for our kids and we are glad to be partners with them if you all agree i am excited that we can help the public that may not be aware of what backpack buddies is legacy foundations put together a program to supply kids in the school year with essential needs to go to school and it's a huge huge undertaking so we have the room this is a great deal we we've got the place where we can step up and help i personally am very much in favor of this that we could we could do something that is there for our kids so this is perfect any other questions comments concerns all right then we need a motion to approve the uh backpack the lease with the legacy foundation i motioned to approve the lease with the bullhead city uh legacy foundation backpack buddies i'll second sorry i'll second that all in favor aye corey burgess hi amanda ayman hi charlene hi anna boyd sorry kim so moved okay item 4.4 exhibit g-o-g-d-o-e-a uh dr stewart mr president and board members um a couple of months ago when we were looking at evaluations and those things we decided to make sure that we were using the terminology across the board the same terminology for the categories for evaluations and i had this stuck in some other documents that i ran across and i thought oh this is a good time to bring it to you these are exhibits so you can approve them tonight it just makes consistent across all of our evaluations teachers administrators and classified personnel the same terminology for and it and the same point value so it turned it around and um so all three of these documents uh uh follow that so it's just a matter of approving any questions i think can we get a motion on 4.4 i make a motion to approve 4.4 exhibit g-d-o-e-a i'll second amanda amen all in favor aye corey burgess hi amanda amen uh charlene diaz hi anna boyd so moved uh 4.5 exhibit g-d-o-e-b dr stewart uh it's just uh it's the actual evaluation for support staff and once again just changing those designators okay need a motion to approve i'll make a motion we approve item 4.5 exhibit g-d-o-e-d i second that motion adam boyd all in favor aye corey burgess aye amanda ayman aye charlene diaz aye anna boyd so moved item 4.6 exhibit g-d-o-e-d mr president board members this is the evaluation for paraprofessionals it's a little different than the others because of course parapros have some slightly different responsibilities than the other support staff but it essentially just changes those um ratings at the top any questions then i move we approve item 4.6 i'll cycle that motion all in favor aye corey burgess i'm amanda eamon i'm charlene diaz hi anna boyd so moved item 4.8 emergency temp emergency temporary standard ets the occupational safety and health administration osha dr stewart mr president and board members you'll notice that this is also a discussion and information item it's not intended for any action and it was to bring you up to speed on on the emergency temporary standard that's been mentioned was mentioned in the calls to the public this was put out by the federal government a couple of weeks ago three weeks ago maybe and i wanted you to be aware of it it's kind of a complicated situation it is being challenged in court it's also being challenged by our attorney general in arizona and uh so it's kind of a moving target none of it if it stands takes effect until december 5th which happens to be before our next board meeting but the legal advice we have from mr hufford our attorney is to just kind of wait and see what happens there's no real point in taking any kind of action at this moment but being prepared for whatever happens so i just wanted you to be well informed of the circumstances and the situation and and where we might have to go quickly uh if uh if the courts uh uphold uh this um this ruling so it's information and for your discussion to give us some ideas of where we go next personally i'm not in favor of any mandate we don't have that right or privilege however if we're legally bound to it because of a law that doesn't currently exist then we would have to readdress this so personally since it's just information i'm not in favor of doing anything but what could become an issue that we could discuss when it becomes an issue is if that changes legally so i would like to recommend to the board that we're ready and prepared to have maybe another meeting if needed to discuss this but i am not in favor of supporting any such mandate mr president yes um i'm absolutely not in favor of mandated any vaccines but i have a question our governor has stated and has told us that we as a school district cannot mandate mass osha is now telling us that if they're not vaccinated they have to work mass that's that's why it's being challenged right but this once again goes to our state gets to make our own laws so if we decide that our law is going to be that is not what is supported and we are allowed to give a action plan for the state of arizona in the state arizona says our action plan is we're not mandating then we don't have nothing to worry about where we would have something to worry about is if that's not the case and we go to a federal level and the federal says no this is what you're doing guys her hands are tied because if osha says this is what you have to do and it's federal law we can't afford a lawsuit by saying oh don't pay attention to that and then they sue us because they get coveted and now we're responsible because we ignored federal law we're not in that situation right now that's totally a moot point doesn't matter i'm not willing to support such a thing because who am i to go tell somebody they have to get vaccinated that's none of my business um so they what they want to do is is their business um so i am not willing to put forth anything like that however i am willing to have another discussion if state law changes uh because that is a possibility because it is being challenged in the court that is a possibility um are the other members of the board willing to have an initial meeting if need be yeah yeah all right and we can send out the information and we can send out the information um so there is a possibility that this could happen before our next meeting is why we kind of needed this information to see what was going on but i don't i don't want to jump ahead of the gun no no no no not interested in that but putting anything in place in a temporary i'd rather wait to have a meeting because we're going to have some time if they put something in place that requires us betterly to have to make these mandates it's we're going to have time to put it in place we're not going to be penalized so i'd like to wait and see how many lawsuits hit the fan and how long it keeps getting pushed back because i'm not going to put anything in place that's going to require vaccinations or the mass mandates um if we don't have to yeah because it was just like when coveted hit i was adamantly against the whole mask situation i felt that was fun but adamantly against however the governor told us you are going to do it there is no choice so at that point we can't we were not local representation at that point it was taken out of our hands so the idea of this local representation we get to make what's best for our community doesn't always exist sometimes our hands are tied but i am not in favor of more government oversight at all especially when our lawyer says it's premature to draft a prospective policy at this time yep that's all she wrote for me because we may never have to correct we may not have to but i would just like be prepared in case we do have to meet because the deadline is december 5th which is before our next scheduled meeting so that's why i wanted this information out so we all knew where we were at um and the public knew where we were at because you guys definitely don't want to be surprised any more than we want to be surprised so we definitely want to know what's going on but be ready in case we have to discuss it then we will talk to our attorney see what legal where we can and can't go at this point but right now we don't have to do anything so we're not going to do anything and i and i always send to you yeah i always send to you that you know if when we get updates and information from the attorney i always send it to you as the board so that you're aware i suspect that mr hufford is prepared with a sample policy if in fact we have to go there so uh you know what i just warned you all aware up front and i appreciate the heads up i'm glad and we're glad we had it on here so we could talk about it because we didn't have time in the workshop even if we would have had a few minutes there really wasn't enough time to talk about it to even let people know our opinions so i'm glad thank you for those that stayed to hear our board's opinion thank you for those that tuned in to hear what our opinions are and where we stand but as you can tell we are not doing anything unless we have to all right any other questions comments concerns okay all right moving on 4.9 purchase a property using unrestricted capital funds dr stewart uh mr president and board members you had indicated in the past that i could go ahead and work on purchasing the property and of course then i kind of got a little antsy about that when the things about the aggregate spending limit came out but we want to be ready especially since we now have some good news from the uh legislators who were here this evening that it's probably pretty safe that it that that's that aggregate spending limit will be suspended and there is other good news related to that both the president of the senate and the speaker of the house and our own person regina cobb had already said that they were in favor of suspending so it still takes a two-thirds vote but it's really nice to hear those words from the people who represent us but we want to be ready on march 2nd to move forward if in fact that gets approved so that means we can't do anything if we don't own that property i'm i have we have money in the uh in our budget in our capital the only way we can purchase that property uh without going to a vote of of our public voters uh if if the property is valued at over fifty thousand dollars which it is uh is to use our current capital funds to do so we have the funding for up to a hundred fifty thousand dollars and uh so i just wanted at this point to get a formal approval from you to go ahead and purchase that property it is my opinion that if if the property is still available for the 150 000 or less five acres at that price is pretty awesome in this market and it would still be a good investment for us so i wanted some backing from you before we proceeded the attorney tells me it's a simple purchase we would not need an attorney involved in this so i just want some direction from you all i'm a little nervous because the legislature is not always they don't always do what we think they're going to do and if we have to give up that 2.7 million whatever it is and cover it from cover the employee expense from esser then we're not going anywhere with that property probably you know what i mean it's it's in other words we're not going to be able to start that project so we spent 150 000 that's tied up yeah and do we want to tie up that kind of money you know at this point i don't know i i i don't have a lot of faith in legislatures that they're going to two-thirds of them are going to do what we think they should do when is the vote uh if we went to a vote with the public oh you mean for the legislature yes they have to do it before march 1st however the conversations that were that took place with the president of the senate and the speaker of the house indicated that they would put it on their agenda as soon as the legislature comes back into session which is about the middle of january and so that does give us a little wiggle room in terms of of this kind of decision now you know having it on the agenda right away as you say mitre might not happen it's pretty encouraging to me that you know that folks are that our legislators are pretty positive about this but you're right it's a two-thirds vote i mean it's not a simple majority and and the legislature you know the balance of power in the legislature is only one vote you know the republicans have only one additional vote over the democrats so two-thirds vote is pretty pretty powerful kind of situation so that's one reason that i wanted to bring this back to you i just want if we're you know if there's hope for us to move forward with the housing project we don't want to wait too long to to do the the you know the property but can we wait sure that's one reason i brought it back to you and it is understandable with the two-thirds i totally get what where you guys are going with this um but you know one of the one of the biggest things that and like we heard from our representatives it was unanimous last time um i'm hoping that we're not the the schools aren't saying hey give us more money all they're asking is approve what has already been approved because of the this coveted disaster and attendance numbers screwed us up in that count and that's what screwed everything up so the budget was already approved that was already done so i don't foresee but i'm not trying to convince you to change because i like what you said i absolutely agree with what you said but i just wanted to make sure that everybody was on the same page with what what is going on um we could because i i you know we could make a make a motion on this and this is the motion i would like to make that we approve the purchase of this property based solely on the approval of the the uh suspension yes the suspension of the aggregate spending um that way we can move forward and if the owner of the property is okay with this i mean it's basically as long as that's approved we're buying it's not approved then we're out i mean i know when i've sold property in the past you know oh no that light fixture is bad and they're out right so so people selling real estate are used to this situation of things can cause it to go out of escrow but if he knows going in that that's our that's our end-all be-all because we are not tying up 150 000 bucks to sit on property and hope what's going to happen um so i would like to make that motion do we have a second [Music] i'll second that motion okay all in favor aye corey burgess hi amanda amen i'm charlene diaz hi anna boyd so moved was that clear do we yeah so i can at least proceed with conversations with them just not conclude the deal and that's that's perfectly okay if the if the owner of the property is willing to work with us that way it works for us thank you all right uh 5.1 future topics do we have any future topics that we need to discuss at this time do we need to maybe re-discuss a little bit with the coaches that we share between the districts or is that something i can talk to you later about and add on we can always add if something comes up absolutely we just need notice to get it on onto the agenda so and i'm and i'm always last minute on that stuff so please don't you know get it to get it to us over as soon as possible but anything you guys ever want to discuss because things will come up so things you want to discuss or have on the agenda just sent me over an email uh please carbon copy on that kim because or items look at me because i forget a few things so please uh carbon copy kim on that and she'll make sure she keeps me in line and um that i do except for putting papers in my packet um everything else i'm yeah a nice one on that by the way i did that was kind of funny mr president i will remind everybody that we will have a revised budget a second revision for december and we will have at least one executive session you all get to tell me how i'm doing or not do it and so we'll have at least that and we'll have some other items so it'll be a little busier agenda than this and then you all can start thinking about uh if you want to go back to having some workshops moving on through policies uh in maybe starting in january even halfway through the first book any other future topics that you may know at this time like i said just please email it to me and myself and kim and and we'll make sure to get that put on the agenda for you um upcoming board events just the asba lunch and learn webinar uh the 64th conference annual conference on december 15th these are open to all board members if you'd like to attend please send that information over to kim and she will get that um and i will be going to that conference so just so you're aware i will be out of town for those uh two days so two and a half days thank you i don't know if this was you kem or thank you for the december scheduling information that's pretty awesome i appreciate that so we don't keep putting our meeting on top of other community events that allows us to do a quick look and see what's going on any okay any other things about the the meetings future meetings no okay 5.3 date time and location uh right now we have our regular schedule meeting set up for december 9th uh 2021.
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we do have three schools that receive funds because of that 2018 rating we have school all of our schools are at commendable and we have one school at target those schools receive again because of children with disabilities they receive an amount of funds each year and this is the final year of those funds for the middle school that world and pre-television the key points of data that we can share with you again each school is receiving this information within the last couple of weeks and so their teams their school leadership teams their grade level teams the administrative teams their professional learning communities are digging into the data and what it means but you can see our scores for the 2021 column for students passing algebra 9th grade on track not a huge disruption discrepancy or drop but again all of the data is to be taken lightly because of indicators we have a few data points here our early college work 9-12 this number here the uh 583 that actual number is 783 that that is a typo um and then our ap coursework had originally been given grade 10 through 12.
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oh and there's jessep once again hey sorry about that folks there's jessup oh and but there's smiley with the rebound and jessup gets it back to dean top of the key thought about it and called for travel [Music] smiley will inbound the ball looking for a teammate oh and there's rock creek once again with good defense number 14 this time finds her teammate a little strong by number 20 and smiley with the rebound looks to mormino mormino dribbles it and a foul called by referee dean layman ball side out so far six to two little over five minutes to go [Applause] and finds number 52 in the corner who looks for her teammate number 20. and you got to make yep even though it is an over and back the coach mormino definitely wanted his girls to get that ball so that rock creek couldn't get it and that's one of the beauties of this ebl everyone's learning everyone's doing the best that they can and another learning opportunity there that even if the ball goes on the other side you still got to get it don't want to make sure want to make sure that the opposing team doesn't get it so we'll take a timeout four minutes 50 seconds left in the first quarter hey i'm standing up here courtside with the announcer from tonight go ahead and introduce yourself what's going on my name is devon and i used to do this in high school and i've got a son out here and it's it's a lot of fun when i get to do for the elementary and good old dad gets to announce the kids so it's a lot it's a lot of fun and i get i'm i'm really looking forward to the rest of the games though awesome and i think we also share in common we're a part of the diesel baseball program pretty cool he's repping that hat and devin did an amazing job announcing those girls and i'll look forward to hearing him i'm sure during the second game where he'll get to announce that for his son [Applause] four minutes 36 seconds to go in the first quarter six to two rock creek still with the lead [Music] miley hatfield inbounds it finds number 11.
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and from time to time we get questions about the the adult population we've included that as well it's just about 55 this is all based on the most recent census data uh that we received in september next slide one of those um additional data sets that that brandon talked about or alluded to is the citizen voting age population this is a measure of the voting strength of various uh groups minority groups and and it's important for us to keep an eye on we'll we'll talk a little bit more about this as we go through the maps and the uh specific demographic composition of the various trustee areas but the citizen voting age population is our best estimate of eligible voters based on it qualifying based on age and also citizenship status the largest protected class in this case is the hispanic latino voters at just about 59 percent uh in and that's important because as we draw various trusts as we draw the trustee areas and and provide you with different scenarios we want to see what the effect is on the percentages of that protected class uh this the protected class is defined by the federal voting rights act um and these are racial and language minority groups we want to make sure that we're not impairing their ability to elect the candidate of their choice the map on the left-hand side is a color graduated map it shows the density of the hispanic latino voters based on each census block which is ultimately the puzzle pieces or the building blocks that we use to draw these maps the darker the color the more concentration there is of the hispanic latino voters the lighter the color the less concentration next slide so this is our first scenario and admittedly on this slide there's there's a lot going on so i'm going to just help orient everybody towards the the information that we're presenting here first of all we have the zoomed in map which you can see takes up most of the slide there and the various colors which i'll talk about in a minute represent the various trusty areas as we've drawn them um additionally we have the full extent of the district up in the right-hand corner so what you'll see is that we're really zoomed in on the southern portion of the district where the majority of the population is concentrated we also have this red box here which shows the total population and it also has a key com key [Music] statistic here that's the variance brandon talked about the variance between the largest and smallest trustee areas so that variance is listed down in the bottom of the table in the third column there um as he mentioned the the variance that we're targeting is less than 10 and in scenario one the variance is 9.2 percent we also have the the election sequencing uh which is how these uh various trustee areas the the election cycle that they would be on whether it's 2022 or 2024.
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it's not a wednesday i'm good it's gonna be kind of a strange mix right in the middle of things but uh yes i can make that meeting um everyone so far look pretty good all right um so we do uh so do we need a motion to set that time no we just set that no it's a regular meaning so you don't really have to have a motion okay good um so with that we just i'm in our workshop uh yes yeah 5 30 for the workshop six o'clock for the meeting uh with that we just need a motion to adjourn motion to adjourn and a point i'll second the motion charlie news all in favor aye corey burgess i'm van ayman hi charlene diaz hi anna boyd hey we are adjourned thank you all for coming out thank you you
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