So um for this particular item I would love to open it up and have more of a free discussion. And I'm still happy to keep stack to make sure that no one's talking over other people. But yeah. So if yes, no. If so, how do we want to do it? I'm seeing some confused faces. um our options after doing some some digging. We are allowed to have working sessions where we do not deliberate on specific items that would need to come before the public, but it is in general talking about how we work together as a team. Um those do not require public session. Yes. Member D. >> Did you include my letter to the attorney general and his response in the materials? >> Did those get included in the materials? I don't believe they might not have, which means that we would need probably to talk about this in a month and have those materials there.
Yeah. Yes. Well, and I think we've all kind of played with that, right? But But I'm like a believer in what if we're going to take away the two Jewish holidays, then we take away Good Friday. I think if we eliminate those three days to begin with, then we kind of solve that problem of we have those three instructional days back to begin with and then we move through the calendar knowing that actually then I would be in line with language that says we can take away, you know, be more specific in taking away those days because we already had the instructional days that we've needed at that point. Plus we have language and protocols in place where the staff all buildings knows what to do about like no snow days and stuff. any kind of fasting religion, you know, day off. And as far as religious you know, for a parent to write in, is there you know, a limited amount that they can use or if we do take away So then it can be written.
Well, we're in the process of going through a strategic plan, so we may identify different ways we can change workflow, move things around, but at this point I can't say that there's a reorg plan for OOF. Perhaps as we get through the strategic plan we might see where we can move things. I I and I get it. You know, you need to have time, but I think we just don't have time here and I think it I I told you I told the superintendent that facilities is the area that we really want to see reform. And I think that is something that we're we're throwing something on the table, but if you're not then giving us something back, how do you think we should react that you're being like, "Okay, we still got to study it some more, study it some more." Right? Where we're throwing you something at least to to to try and adapt to, but if you don't come up with your own plan, we're going to keep throwing stuff back at you and we're going to be unhappy because we don't see the changes that we wish to see.
>> Thank you, board member M. Do we have a second on 7.04? >> I'll second. >> Seconded by Mr. Heap. And we now have a motion to vote on on the table. Thank you, Awesome. All those in favor, please say I. I. >> I. >> Still I. >> Yeah, I'm still I too. >> All right.
Like I'm not afraid of conflict with with any of you all. So like bring it if you want. It doesn't bother me. If that's what makes us work, then great. because I've been trying the harmony road for like a long time and it doesn't work. So maybe as a body we don't need that. But also I have learned the lesson recently that you don't have to like agree with or trust the people around you in order to get work done. So, I don't necessarily know that mediation is going to help the vibes not be bad, but um and that's okay. Um I don't expect that I will ever get what I need like personally from this committee. So, I do not seek it anymore. Um and that's fine for me. But if people want to engage to in order to create better vibes and better experience together as a group, I am all for it and I am here to support that and engage with that in any way you want.
>> Um, I mean, I published my letter online. I did. It It was It was fine. It was nice. They were very kind and they encouraged us to do this with a mediator if we want to. But to be honest with you, um, in order to get work done, we don't have to do it harmoniously. Like people don't have to have harmony to get work done. You can get work done in conflict. And like if if like all the negative emotions, if like anger and conflict and passion is what gets a fire under our asses to work for the students, then so be it. Like I'm not afraid of conflict with with any of you all. So like bring it if you want. It doesn't bother me. If that's what makes us work, then great. because I've been trying the harmony road for like a long time and it doesn't work.
Does it count to their 10 days of absences? It does not. So I mean I think that maybe that's what we discussed. I mean we've talked about it for a while, but I just want to know I mean we do have families that celebrate other holidays that we don't honor too. So it needs to be equitable. That's well said. >> And that's the conversation we've had before of like making sure that we're and the policy that they've put in place in you know, a couple of years ago states that exact thing. So we're providing the same, you know, opportunity for all students to celebrate and take off and you know, do what they need to do for for the with their families for for everyone now. So I'd be inclined to go back to talking about taking those three days off the calendar and starting with those three days being the instructional days.
And these are important projects, right? I can't I'm going to you know, you know exactly all my projects at my island that I'm working with right now that I'm becoming a project manager because I'm so unhappy with how DOE is moving projects. That should be unacceptable that a senator has to go call to make sure that projects are moving. Right? That should be your job. And your ASA's job and your CA's job, right? Why does it have to be me to make those calls because the air conditioning isn't being turned on for 2 years. Right? Anyway, thank you, Chair. You know, I follow up on that. You know, I'm the one that's calling about the road that needs to be repaired at Farrington High School. I'm the one they called and when I call the facilities person, they don't know what's going on. Yeah, they don't know what's going on at the schools.
Hearing none opposed. The motion passes unanimously. Thank you, everyone. Um, we're now at 7.05. That's our annual comprehensive financial report for 2025. And we'll visit with Miss Mary. >> All right. And thank you, Ken and Grant. Appreciate it. >> All right. Madam President, members of the board, the annual comprehensive financial report and the single audit report package for the year ending June 30th, 2025 is presented for approval. Also presented are the uniform system of financial records compliance questionnaire and the questionnaire findings response. So tonight you're going to have Josh um jumper. He has been an auditor at least with me. I've been here 13 years. So he's been here auditing our district for 13 years. Beach has been auditing our district for a couple decades now. Um, and we have a great again partnership with our auditing team. Um, and so I'm going to turn it over to Josh.
And we can do it and our attorney would not have allowed us to violate open meeting law in such a flagrant way. Um, and I think that's also important to state Great. All right. Yep. Member what? Um I'm just going to say that I feel that as a committee we have definitely done a lot of work since January um without mediation involved and I think a lot of members are I think everyone is doing their best to put their best foot forward. >> Have a good one. >> I guess I agree with everything that's being said. I mean, I feel like we're all sort of working really hard to to move forward. So, I mean, I haven't even thought about this. I mean, when I saw it, I was kind of like, I forgot all about it. So, sorry. >> I actually love to hear that.
So maybe as a body we don't need that. But also I have learned the lesson recently that you don't have to like agree with or trust the people around you in order to get work done. So, I don't necessarily know that mediation is going to help the vibes not be bad, but um and that's okay. Um I don't expect that I will ever get what I need like personally from this committee. So, I do not seek it anymore. Um and that's fine for me. But if people want to engage to in order to create better vibes and better experience together as a group, I am all for it and I am here to support that and engage with that in any way you want. And we can do it and our attorney would not have allowed us to violate open meeting law in such a flagrant way.
Going then we could have a discussion about the three days being built in having the last day of school be the 11th knowing that we now have five days built into the calendar with those three days already removed. So that's something to talk about in calendar committee in Fairfield. But the that language or For the for the Jewish holidays? No, for the first five days snow days we would Oh. Yes. Uh yes. Yeah, it looks it's it looks a lot more similar than it has. Doesn't look like the Jewish holidays are in the contracts. There is we looked at that. Which one? I think only one that I see do. Yeah, Rosh Hashanah is not during the week. Oh, that's what we had before this year. Right, right, right, right. There's your one of them was on a weekend so we didn't get it off.
So, isn't it make sense that the the CA's should be aware of what's going on in their complex? Not necessarily this framework and but shouldn't they know what's going on at each of the schools? They should. >> can communicate with with the principals when there is a problem and that's basically what this resolution is saying. Okay? Maybe we can refine that we will refine the language so it's clearer of what we're trying to do. But, you know, we heard the same thing in earlier resolution, the 201, where we talked about this job orders that the principals are not they're not being communicated with. And again, who's the closest person supposedly when they came in and testified is the CA. So, why shouldn't the CA? You've divided up the schools so it's manageable. You guys wanted 15 super area complex superintendents. You got them. So, now they should know what projects are going, what projects are not, what has some problems, or at least be knowledgeable, um, to understand that.
She's going to go through um, our audit communication and governance report to you all and then I'm going to follow up with our findings and those responses to that and then we're both available for questions um, once the presentations are done. >> Great. Thank you, Miss Barry. And Josh is awesome by the way, is a great auditor and has been really good with us. So, thank you Josh. >> Josh looks excited. present too. All right, wake me up, Josh. Here we go. >> Good evening, madame president, board members. It's my pleasure to be here. Uh again, uh another year, another audit. Um and so I am again here to present the audit results for the year end of June 30, 2025. So we are looking backwards uh for from LA for last fiscal year. Uh just to uh let you know uh we are the external auditors.
I will just say that for my experience tonight, I haven't felt bad vibes. Tonight has actually been kind of nice. Um, and I feel like that has has been the case for our meetings for the past maybe with one exception, a couple for for our past couple of meetings. Um, but even then, to the point, conflict in and of itself is not a problem. Like people are going to have conflict when we have differing opinions. That's um that's not an issue. making sure that we do have the kinds of processes to resolve and then continue productive collaboration during and after conflict that that that is important to me. But if I'm hearing that folks feel like we actually are fine and that we have these mechanisms in place, they are being utilized and folks are feeling great, then that delights me and I would say let's move on.
Um, and I think that's also important to state. >> Great. All right. Yep. >> Memberw. Um I'm just going to say that I feel that as a committee we have definitely done a lot of work since January um without mediation involved and I think a lot of members are I think everyone is doing their best to put their best foot forward. >> I guess I agree with everything that's being said. I mean, I feel like we're all sort of working really hard to to move forward. So, I mean, I haven't even thought about this. I mean, when I saw it, I was kind of like, I forgot all about it. So, sorry. >> I actually love to hear that. >> I will just say that for my experience tonight, I haven't felt bad vibes. Tonight has actually been kind of nice. Um and I feel like that has has been the case for our meetings for the past maybe with one exception a couple for for our past couple of meetings.
Same with Same with next year so we're talking about two days. So then you would give up one and then Good Friday. So it would be two days. We have the What's the 7th and the Oh, the 7th is Labor Day. That's Labor Day. Yeah. So it's just the 21st next year. So it would be two days next year. Yes. In the spirit of uncluttering this, is there a reason we keep Saturday and Sunday on the months? We We do not have to. I I've come from a I've come from a calendar where we didn't keep it on there and and we had it here and I got confused when I was counting. But then I realized [laughter] that they were on there so I stopped confusing myself. But So I see the pro and con because then sometimes I'm like, "Oh, that's a weekend.
And so, you know, that communication, as we said earlier, the principals are not getting that information. And so, they got to go somewhere to get it. So, you know, the CAS is the most likely, if you folks want to keep your CASes, you should They should be the ones. And maybe, when they know that they're responsible for monitoring, maybe they'll put the fire under you guys, so you would get your your software and your whatever it is you need, um, to update them, so that they're not going to be in the dark. Mhm. Right? I mean, so that needs to happen. Like, a good example is on this Kalihi-Waena, when they first went out and asked for the money to be released, they CC'd the principal, they CC'd all the people. Of course, they never CC'd me. But then, when they when they went out for project, uh, for Mitsunaga to go ahead and spend money for this project, they didn't CC anybody.
Our audit contract is procured through competitive uh proposal process follows district procurement regulations and rules. Um and uh fiscal year 25 was the fifth and final year of that audit contract. The audit timeline. So our audit process began last May of 2025. uh we were on site in June and October uh performing audit procedures in person in addition to performing audit procedures remotely in between those time periods. Um in November the draft of the financial audit report uh was sent to management. Um and then the financial statement report was issued in December and the USFR compliance questionnaire. Uh and single audit reports were both issued in February. So when I speak about the annual audit uh what does that entail? So there are four reports that are issued as part of the audit process. Um the first is a communication to governance letter. So that is a letter directly to you the board.
Are there any other people who would like to make a comment or who have like strong feelings or All right, Member Childs and member Denise. I agree with what's been said. Um, if we feel the need for team building or direct conflict, I have a really big video game library and I am happy to set something up for us. >> Excellent. Remember Den? I mean, I guess I mean, I'm not like into spilling tea, but if I came to mediation, I would come with screenshots. Like, I have screenshots of abusive and harassing behavior from members. So, like, I can live with that. I'm an adult, but like that kind of stuff shouldn't happen. It shouldn't happen. I shouldn't have that, but I do. So like if me saying this right now means that it won't happen again then great. But if it continues then I'm going to pursue mediation because I don't want that to happen not just to me but to anybody on the committee.