Further discussion? >> Yes. To >> to be clear, um the the Foundation Review Commission, I'm learning about all of this, right? Um it existed, it did its work. It gave a report in 2015. >> Is that all correct? >> 2014. >> Okay. >> Um >> no. Yes, you're right. 2015 it issued its final report. >> Mhm. >> And there has been no such commission since then. They have not revisited anything since then. Right. >> So what we >> Roland's got it. >> Well, the speakout you you're all talking about that people went to, I believe, November. It may have happened. In that sense, they did four across the state and we were fortunate to host one here. That is a review commission. That is the first time in the last 11 years. Um, I think we mentioned this as well before that by the time they even do any of this and produce this report, they're they're hoping from what we heard to produce it in June >> at some hoping >> to take everything they learned from any emails that you may send from what they heard at the public speakout, etc.
April 4th through the 8th is teacher appreciation week. So. Absolutely. Oh, it it said April. No, I think it's So, May Okay. So, May 4th. All right. I don't know. Oh, yeah, we're already past it. So, yeah, teacher appreciation week. And then our kids going to DC uh the 7th is medication drop-off at 3:00 p.m. Mr. Red. Thank you for that specific upcoming event. That was outstanding. Thank you. I have all the dates wrong, but Well, that's all right. Without any objection, um we will adjourn at 9:22. Thank you, ladies. Gentlemen, thank you. Thank you. >> Thank you. All right.
Um and according to the auditor's report, um he says if the committee wants to understand how the Department of Education's Capital Improvement Program is performing, for instance, whether it's performing efficiently and effectively, we can conduct a performance audit of the Capital Improvement Program, which is what we want to go ahead and amend this resolution to make it clear that we just don't want a reporting cuz we do get the reporting from the DOE. We want to see whether they're performing and effectively and efficiently. Um and they said they could do that. Also, want to include in there to look at the yearly lapse that happens every year. Um lapse Yeah, people are lapse projects as well. So, if we can amend that.
If they get a phone call saying they're not there for the day, it causes confusion. So our consistency in our in our high schools, if they're there for over half of the period, they're present. If they're not, they're absent. But if you don't calculate that correctly using the calculation, you get an absence. It doesn't it doesn't get calculated correctly on the absence chart. That is electronically done um with if you're absent or not absent. So you manually have to go back in and overwrite that in our system. So again, all of our high school registers have to do that. So you're going to have some manual um errors with that. Again, just lots more training constantly on that and review. We're looking at our programmers to see if they can just update that. Again, does not impact us financially, but how do we just make sure that that's accurate?
Um and the the formula that we use um needs to be equitable because right now it is producing desperate outcomes for districts. Um okay, I think we're ready to vote. Please call the role. >> Secretary Webb, I'm a yes. Vice Chair Childs, >> yes. Member Gene, >> yes. >> Member Dyman, >> yes. >> Member Goodwin, >> yes. >> Chair Ston, >> yes. passes unanimously. >> Wonderful. All right. We are now on section 11, item F, a motion from member Goodwin that the school committee form an ad hoc committee to study the current state of literacy in our schools. Um, I will say that I am not against this motion, but I might actually ask that you, and presumably I think you're working on this together, you and member Dyman, um, >> produce a written document that has a little bit more of a rationale and also a plan for this ad hoc committee.
Any studies that they've done, >> hoping, you understand what I'm saying to produce it to the legislature in legislators in June, who will then go on break for two months. Mhm. >> And then not touch that until the fall >> 28 >> at that point. Um and should anything happen throughout this coming fall and winter, many believe you would not see any action in a change of any type of review even for the FY28 change. Would not see it. maybe the slightest possibility of it that happening for that next cycle. But this current FY27 that we're starting to budget for, no, you will not see any review or any change in that. >> Yeah, they said FY29 or 30 at the earliest on the Zoom. >> Like I mentioned, probably not not even 28. So yeah, you are correct, member Denise. Yes, but to be clear, this is just one opportunity that we have to continue to show our support for us and our neighbors to get what we deserve from the state because they need to pay their what like they need to pay the lion share of education um if they want to keep their preeminent place.
Members, any discussion on the recommendations or any other um suggestions? Hearing none, uh chair votes aye on amending SCR 197 and SR 185. Chair votes aye, Vice Chair votes aye, Senator Fukunaga. Aye. Senator Shimabukuro. Aye. Senator DeCoite. >> Aye. Representative Takumi. >> Thank you. We are on SCR SCR 78, SR 82, urging Department of Education to strengthen um mental health education initiatives and adopt a comprehensive menstrual cycle curriculum. Uh let's see. This is Let's see. This is I wish we didn't have to have a resolution, but uh obviously because we need to direct the the OE, we will move on this resolution. I did want to put in there concern having and I'm not sure if we can turn it into a whereas but also in the committee report as that giving the option of fourth or fifth grade that we should have a system common common start date so that there's equity across the board for education for menstrual cycles curriculum.
The next finding was uh student is number three is called student attendance finding and it's related to our CED students. Very similar. It's our satellite kit. So, the kids that are on our campuses um that go to our campuses, they never step foot on an EV campus, but again, we have almost 7,000 of those classes uh related or students who go to a class. Um and again, it's reported the same. So, they're in attendance for one out of two, what's the absence rate then on that? So, for example, we would calculate maybe thinking if they were there for one out of two, we would calculate a 0.5. But if that day was a block day or if they came in late on one of those periods, but we're we're kind of just there's a difference and and the attendance work didn't go back in and fix it, then you're going to you could have a difference in that over or under.
It needs to have a very specific charge and we need to know like what is the final outcome that you're going to produce? Um, and just give us a little bit more shape. So we know really what we're voting on um and how you want that committee to sort of be uh form like what yeah just the shape that it's going to take um deadlines, due dates, all of that sort of stuff. So uh I might ask respectfully ask that you do that and come back to us in May. Is that reasonable? >> Sure. >> Thank you very much. Um so in the meantime, can we get a motion to postpone this item till May? >> Still moved. >> Second. Great. Please uh call the vote. >> Secretary Webb, yes. Vice Chair Childs, >> yes. >> Member Dene, >> yes. >> Member Dyman, >> yes.
Um, and the the formula that we use um needs to be equitable because right now it is producing disperate outcomes for districts. Um, okay. I think we're ready to vote. Please call the role. >> Secretary Webb, I'm a yes. Vice Chair Childs, >> yes. Member Denise, >> yes. >> Member Dyman, >> yes. >> Member Goodwin, >> yes. >> Chair Ston, >> yes. passes unanimously. >> Wonderful. All right. We are now on section 11, item F, a motion from member Goodwin that the school committee form an ad hoc committee to study the current state of literacy in our schools. Um, I will say that I am not against this motion, but I might actually ask that you and presumably I think you're working on this together, you and member Dyman, um, produce a written document that has a little bit more of a rationale and also a plan for this ad hoc committee.
And that um Let's see what was the other thing. I think that was it. Any any discussion members? Any recommendations? Hearing none. Um do we need technical amendments for clarity and consistency as well? Okay. So with that chair will vote I on SB1. For SR82 and SCR79, this is to pass. I'm sorry, 78 to pass with amendments. Chair will vote I, vice chair will vote I, Senator Fukunaga. >> Aye. Senator Hashimoto. >> Aye. Senator DeCoite. >> Aye. Measures adopted. Thank you. On SCR154, SR145 to add tax instruction to its financial literacy graduation. On this measure, I certainly want to put make it clear in the committee report that um we would like to have this part of the financial literacy but that that that it would be consistent with other measures that we have passed where we want it to be a standalone or we want it to be embedded into the program and not a sync.
So, sorry, very complicated, technical, and uh just constant trainings with our registers on that um on on each of those reportings. So again not impacting ADM that is correct just on on the absent side. Uh finding number four uh was on uh governing board uh management procedures. This is related to conflict of interest. Um we have an employee who has a husband who is has owns uh it's called All Valley Media Last. Um and so um she did not know that she had to report on the conflict of interest that her husband worked for that company. we do business with that company. Now, we have a programmer who writes a script to make sure that social security numbers are checked so that we don't have a 1099 and a W2 and we are constantly checking that. But her social security number necessarily doesn't match the vendor's uh um EIN number, social security.
>> Member Goodwin, >> yes. >> Chair Saxton, >> yes. >> Passes unanimously. >> I'm happy to work with you on that drafting that. >> Great. Thank you very much for that. Um, all right. Item G, motion from Vice Chair Childs to revise policies BEDH, public comment at school committee meetings and beed e guidelines for public comment to remove reference to address and replace it with relationship to the schools. >> Well, first thank you to whoever looked up the specific policies because I was just vague. This is going back to what Liz Lefon said about best practices and also it's really invasive to ask someone their address and not as useful as asking them how they are related to the school be that Greenfield community member, educator, family. So I think it's pretty straightforward. >> Great. I'll second this motion.
It needs to have a very specific charge and we need to know like what is the final outcome that you're going to produce? um and just give us a little bit more shape so we know really what we're voting on um and how you want that committee to sort of be uh form like what yeah just the shape that it's going to take um deadlines, due dates, all of that sort of stuff. So uh I might ask that respectfully ask that you do that and come back to us in May. Is that reasonable? >> Sure. >> Thank you very much. Um, so in the meantime, can we get a motion to postpone this item till May? >> Still moved. >> Second. >> Great. Please uh call the vote. >> Secretary Webb, yes. Vice Chair Childs, >> yes. >> Member Denive, >> yes. >> Member Dyman, >> yes.
Any questions members? Any discussions? Hearing none. I'll also be adding in any technical or non-substantive amendments. Chair votes aye. For SR145 and SCR154 to pass with amendments. Chair votes Thank you. And finally, on the last Thank you. Chair votes aye. Vice Chair votes aye. Senator Gabbard votes aye. Senator Dela Cruz votes aye. Aye. Senator Hashimoto Aye. Senator De Corte Aye. Measures adopted. Thank you. Okay, Senate Concurrent Resolution 199, Senate Resolution 187. Certainly would like to adopt the recommendation made by Susan Davis and in stressing that the Department of Education requested to establish a framework in the Office of Facilities that improves the responsibility, accountability for monitoring all capital improvement projects and repair and maintenance. And at the same time, make it clear that we would want we are requesting that the complex area superintendents monitor these things. Not be responsible for the projects, not be responsible for any of that, but just monitoring and and communicating with their principals, their area complex areas, and be knowledgeable about what's happening with the program.
So, you can always check that too. You are relying on your employees telling you that piece. Um so, then what happens too is they come in and they'll look at we have other things, addresses, we check different pieces. So, sometimes they they don't know employees don't know. So, it's constant education piece. They go in and they watch a video on it. They have to sign off on it. We have a pretty comprehensive program, but again, there's always someone. We do have 5,400 employees and sometimes there is um those pieces. Now, that's fine because you are required um to have that and disclose that piece. Uh I don't think she has any she doesn't have any significant um impact on that purchase order or anything like that. Um but still have to disclose that. So, that was finding number four. And then finally, number five is related to that on the procurement side because um if a board member does a I'm sorry, if an employee or a board member has a conflict of interest, then you have to go out and you have to do a a hard bid um or an RQ.
Any discussion? Yes. I already have this on the list for policy for April 27th. So, we'll re it and change it and bring it back for a second read. >> Sweet. >> Do we Do we need >> So, we can just withdraw the motion. >> I thought we had to vote. >> Well, not if it's withdrawn. We don't have to vote. Oh, wait. Are we voting to send it to a sub or did we already >> We already voted to send it to policy. So, I have it on my list of policy to-dos. Then we can just >> Yep. >> It's gone. >> Sweet. We'll just >> really It'll resurface in May. >> Yes. >> Following the proper channels. >> That's right. >> Perfect. Um Okay. Um >> same with uh H. >> Same with H. So that's already >> same with H. Yep. I have >> these are continuing to be like this.
>> Member Goodwin, >> yes. >> Chair Saxton, >> yes. >> Passes unanimously. >> I'm happy to work with you on that drafting that. >> Great. Thank you very much for that. Um, all right. Item G, motion from Vice Chair Childs to revise policies BEDH, public comment at school committee meetings and beh guidelines for public comment to remove reference to address and replace it with relationship to the schools. Well, first thank you to whoever looked up the specific policies because I was just vague. This is going back to what Liz Lefond said about best practices and also it's really invasive to ask someone their address and not as useful as asking them how they are related to the school be that Greenfield community member, educator, family. So I think it's pretty straightforward. >> Great. I'll second this motion.
So there is a communication that goes on and that also to add in here that the principals and the CAS is are educated into the process. Same people. Yes, Chair. Uh I I would like to also recommend if possible if we could have the area legislator be included in that report. And the only reason that I say that is because it seems for the sake of transparency and appropriate communication that we have to tell them to report back to us in a bill in the form of a law so that we also get the right information as well. So I'm just a recommendation however you decide to proceed. Thank you. >> to somehow include the area legislator in the process of the communication on on these projects as they occur. Area legislators? Yes, area legislators. Uh and to add in there if we can that they update the this CIP jobs tracker is um tracker that's not tracking.
You have to actually procure it, bring it back to the board and do the process. You can't just um do a purchase order and do quotes for example. So since we had that violation up there, we have a violation permit in that sense um because we did not procure it formally and take the time to do the hard bid, have it outstanding for a period of time, come back, go do the workable process for that. And then um question number six on the findings um are related to um due diligence. Um so when you use cooperative agreements meaning that another agency has done the bidding and has procured and we use procurement documents and approve those. We have to go through and do a due diligence to make sure they've done the proper procurement process. We do do that and what we found though in our audit was just the documentation of all of the part where we showed that we did the due diligence.