So, thank you for your time. >> Thank you, Dr. Jones. It's cash. Cash >> in heels, by the way. >> Didn't Didn't do the mic drop in in heels. Thank you, Mr. Click. >> Uh, item number six, request for approval. Old business. Dr. Phillips. >> Thank you, Mr. Ster. I request approval of item 6A, minutes of the regular school board meeting of March 30th, 2026. >> Recommendation for approval. Is there a motion to approve? I move that we approve item 6A minutes of the regular schoolboard meeting for March 30th. >> Thank you, Mr. Non. Mr. Major second.
>> Which I believe you'll get with the advisory committee, right? >> get that. >> Yeah. I think so, but I I I hear disagreement on that, but I I envision it functioning that way. Um yeah. >> I'm I guess going back to one of the I mean, the public comment was made about not being able to create policy. >> But the subcommittee can't either. Only the >> No. The board policy committee would. >> All that's going to happen, whether whether it's a subcommittee or an advisory committee. They it that will still in one way, shape, or form report to the board, whether it's a board member as a committee chair or the superintendent doing during the update. Anything that's going to develop from that committee has to come through the board. So, if it's a policy, it'll go to the policy committee, and it'll go through the process of going for a first read and and a final adoption.
So, we have work to do. Yeah. I think key for me is your focus on uh you know, that just-in-time information for parents, you know, um when do parents or students need this information that's applicable to their next 3 months of school, their next week of school. Um I have a junior daughter who has a prom on Friday, and she went in and gave me the policy for student attendance uh for her Friday prom. So, um I mean, and I'm sure other parents are trying to look for that information and um or students. And so, just having that information right on time, I think is is is is key as you you guys go about that circle. Yeah. >> And making it available to our multilingual families. One of the things that is is, you know, this text have been extracted from this document and put on our district website to be able to be able to translate those things.
>> Any discussion or questions about the minutes? >> Mr. Stener, since I wasn't in attendance, I'll abstain from the vote. >> Abstain from the vote. Thank you, Miss Wen. >> If we're ready for the vote, Mr. Major, how do you vote? Yes. >> Mr. Non, how do you vote? >> Yes. >> Chair votes I. Miss Lloyd, how will you vote? >> I. >> And Mr. Glick, how will you vote? >> I. >> So, with the abstension and the absence of Mr. Schultz, I believe that motion passes 5-0. >> Thank you. Um, now I request approval of items 7 A through 7G. Those include the uh regular approvals of supplemental contracts, field trips, and professional leaves, as well as school fundraisers. The claims and payroll items uh for for this um this approval include two payrolls of just over $7.3 million, the pre-runs from March 1st through March 30th of $9.44 million, and the April 27 docket claims of $2.039 039 million.
If it's something that Steven wants to budget, he'll bring it to us as as a budget item, and then we would discuss and and so, whether whether it's an advisory committee meeting with Steven that does not have to report agenda 24 hours in advance, can't make a Like let's say he has a meeting and it's going to have 12 people and 45 show up. With a subcommittee, that meeting has to be canceled. We have to find a new location. With an advisory committee, he can say, "Oh, wow, let's go ahead downstairs to the room 133." >> Same impact, more work. >> the way that it functions is I'm not saying the substance of the committee. I'm saying specifically like the the law, legislative technical way that the committee has to function. >> You just say >> Not saying an advisory committee wouldn't present an agenda and wouldn't give minutes, but there's no requirement for when it has to be filed, how what the changes can be made.
So, um again, we're we're not as well versed in, you know, 50 different languages of of every single aspect of this, but we're really trying to be intentional about making sure that the the information is accessible. Thank you. Any other? No? No, thank you. Thank you very much. Okay. Information item 10.5, our board meeting dates for 2026-2027. Um Yeah, I was All four docks exactly are on. Oh, no. All four docks is working. Okay. Okay. Thank you. You're welcome. I just emailed. What is that? It worked. Excitement. No, I didn't go take it, I mean. As everybody's pulling that up, um this is regarding the school calendar. No, this is about board meeting dates. And so, we really um our team looked to build off of some of the learning from this year. Um we bring it for information tonight, but we also recognize that doesn't have to be decided at the next board meeting.
Item 7E is the three-year calendar that uh has been shared online and and shared as well with the board. Uh really keeping the same structure in place that's been in place for the last um two adoptions, so six years. The uh most meaningful change I will say is the addition of two snow days. Um, with the last couple of years, I've always said you can tell what the weather was like on the year they adopted the calendar because the next calendar either has a lot more days or a lot fewer days. We're going with a lot more days in this calendar. So, there's two snow days identified in each of these years that would be used first prior to uh e-learning days if they're needed. Also have a guaranteed maximum price for Mount Healthy's renovation and Dr. Boseman can speak to any of the details on that, but we did come in within within the adjusted budget for Mount Healthy.
Every advisory committee that moves would be considered a special agenda. That means that whatever is reported on that, so let's say that someone can't make it or they they can't have it on Tuesday, they have to have it on Thursday instead, it's now moved and it's now a special meeting, which means that nothing other than what's on the agenda can be talked about. So if someone says, "Oh we, I have this situation." Sorry, we can't talk about that. This is a special meeting. Whereas an advisory committee, you it's a free flow conversation. So it doesn't the substance of it doesn't change. >> Right. And I feel with Steven leaving >> committee procedure. >> Can I offer something? >> I would just say I think an important distinction is to to recognize that the level of authority from any of the committees is the same. So any committee, whether it's ad hoc, advisory, or standing committee of the Board of Ed, um their only authority is to recommend to the full board actual action.
So, if the board wants to extend some more understandings and spend a little bit more time in how this is set up, this could come back also. Um not it doesn't have to wait till the May 11th day, it can come after that, too. Cuz I know that there was some questions specifically about those dates and the process, so. Last year, our team did engage in some review of board meeting dates and looking at other structures from other districts. And ultimately, because this was a first year for this board, decided on really building on the consistency for this year. Um as we think about next year, there may be recommendations or questions that come up this evening, and we would invite um Brenda, did I get that right? Is there anything else you'd want to add um just about the structure of what we will went into designing this particular um Um as far as from last year, the only other change that we were recommending was moving the student-led public forum earlier instead of in March just because the agenda is heavily packed in March, so to move that to February.
And then last item 7G is a followup from the last meeting. Two of the action items required out of uh policy D525, employee injury reporting. uh requires that the board appoint an administrator to collect and report on these injuries as well as a committee um that meets certain criteria listed in the policy. Uh my recommendation this evening is included in your board pack and it is includes a resolution identifying the superintendent as his or his or her design as the uh injury policy administrator. And then there is an existing uh committee that this board actually appoints a representative to. Mr. Schultz is a representative. The corporation continuous improvement council committee has been around for uh more than it's around 25 years. that's been in place meets once a month during the school year and my recommendation is that instead of creating a separate committee we um integrate this responsibility into the responsibilities of the CCIC.
>> Right. >> So only the the board as a board >> [cough] >> can make those decisions that affect the the full district. Any committee any committee um can only make a recommendation. >> Right. >> They they actually they can't take any actual action that that implements change in the district, if that is helpful. Um to Stephanie's point, it really is just a a a mode of how how um sort of um how they operate and how how changeable they can be, right? How malleable they can be with their where they meet, when they meet, and and things of that nature. >> So that's what >> they meet about when you talk about ad hoc versus advisory. >> I mean, I just >> But could the subcommittee, if we had a subcommittee, special ed subcommittee of the board, like it was said in public comment, could we could that committee look at policy?
Yeah, and then the question that, you know, I posed after taking a look at our agenda for today and looking at the um just some recommended dates for next year's board meet- board meetings. Just this is my first year on the board, and it feels like every week, like we are attending a board meeting. So, we come every other week, and then we have committee meetings, and some of us do Well, all of us, we want to participate in other like district activities. So, even I think sometimes I'm left one I'm left making a decision, do I attend, you know, a board meeting, or do I attend, you know, my child's activity, right, for the day? And obviously, I want to do both, but it makes it really hard when they're every other week because essentially, almost for the entire month, once a week, you're committed to, you know, board meetings.
So I request approval of item 7A through item 7G. >> Thank you Dr. >> I I hate to interrupt. Um I've thought about this a lot today and I actually had kind of gone back and forth. If we could take F out, I would appreciate that please. >> Sure. I was just going to ask if there are items that the board members would like to vote on separately. Um, we'll vote on item F separately. Are there any other items that somebody would like to pull out? If you need to abstain for something, you we could pull it out and you could vote for everything else in the package. All right, I think we're ready for a motion. And perhaps the motion would be items 7 A through E plus item G. I move that we approve items 7 A through E and G as presented.
I know it still has to go to the full board, but could that committee look at special ed, special education policies? >> Well, I would hope every committee that could look at >> No, advisory should. I I'm okay. I just I Any any committee can look and should potentially look at policy of the board, right? If I'm the finance sub committee, I would want to make sure that our practices in finance, so I would think the policy committee might say, "Hey, we want you finance committee to look at this policy around the finances and how we do budgeting and make sure that it aligns or if you want to make any changes, give us your recommendations cuz you guys are the one knee deep in it and you know it, right? So, you would then make the recommendations >> Mhm. >> and then the policy committee would look those over and right and do their job as outlined in policy that the policy sub committee has to do and then bring it to the full board.
Um And so, I think it's something for us to talk about, and I do know that there are certain months that we probably do need to meet twice. Um specifically when we're approving the budget, and so, but I'm just wondering if there is a way for us to just kind of think about um I know the information is relevant. I know that generally, it's pretty timely, but I I don't know what other districts are doing, and so, I was wondering if we could explore that a little bit. some of the things that we've talked about um is you know, potentially having um committee meetings being more uh on demand maybe maybe not scheduled out. Um the other thing would might be, you know, have committee of whole um for one board meeting and then action items in that so you'd have a a large agenda one time uh meeting of the or for the committee of the whole short agenda the the next um you know, that's and the the reason for the committee of the whole is to have a less of the need for committees.
>> I um are we open for discussion, Mr. Stoner? >> Yeah, let me just quickly say thank you Mr. Nan for the motion and Mr. Major for the second. >> On on item G, I understand that there was a impromptu change made to a policy on our last board meeting. I was not in attendance and I'm not sure that I'm completely supportive of the changes. However, recognizing that was the will of the board um will um appre appreciate the appointment and quickly adopting and moving forward with the changes that that we have presented here tonight and I think those are the right appointments. Um, I would also like to say on our injury policy, I think there are many things that we need to address and I believe the original decision of the board was to hold a work session and I still think there's a lot of merit for us to hold a work session and review that policy thoroughly and come to a conclusion as a team in a work session what we'd like presented in a meeting for us to move forward with in the future.
So, I think that could happen with anyone. I do that with policy with our teachers sometimes or our administrators. Hey, look at this policy and then we bring it to the sub committee. So, yes and yes. >> And that is exactly how it has functioned. You'll recall when we looked at student activities accounts, right? That was looked at through the finance sub committee first and then brought that recommendation to the policy committee, right? >> Yeah, so appropriate. >> It's it's it's effective it's effective that way. >> But but no committee outside of the policy committee or even Well, no committee outside the full board would be voting on policy. >> Right. Understood. Right. Yeah. And obviously the logistical question would be if it was a sub committee of the board, um we would have to have two board members, right? Or three? >> At least one.
Mhm. Um and our board meetings our committees are not one of the concerns I have is obvious is the public. Mhm. So, our committee meetings aren't very well attended by the public. I don't know if anybody's looking at our um minutes or anything along those lines. And I'm not uh this is just to the public we're just talking. Um so one you know, one of the things the committee of the whole would that would be you know, opportunity for the public to um you know uh absorb whatever we're talking about as well as give their comments and then same with the action item meeting. Um so that's something to throw where it wouldn't be three times a month, you know, um but there are going to be times when when it's potentially that you know a committee would need to be uh maybe called upon.
Um, I'll lean on Dr. Phillips to come up with the right timing for that working session. recognizing there's several big things in front of the board. Um, and so it's not an immediate need. Um, but I don't want it to be too far out either. So I' I'd like us to align on appropriate times and look for your feedback on that >> discussion or questions. >> The only thing on G, uh, the resolution is written a little bit different than what the policy was written. The policy noted that uh it would have a team of safety and security from the school which I think fits probably within the CCIC schoolboard members plural. So there would be more than one. So we would have to look at uh adding at least a second uh school faculty again CCIC and then parents and there was no limit to the parents.
>> Policy says Yes. Legally at least one. >> At least one. Yes. So, when would the meetings be? That's an important question, too, right? When would the meetings be? Are they >> First Tuesday of the month. >> No, I know. What time? >> Oh, uh >> Like is it during the day or at night or >> it was at 6:00. >> I just I mean I just worry >> know the exact time, but it was was it during the day or after school or something? >> It was after because of our participation community participation. >> I just don't see an advisory committee playing a helpful role in gathering anything other than perspectives. You know, it's not dedicated like they're normally not to drive change, ensure accountability, or move forward with urgency. And I think that that's what's needed here. I mean special education needs urgent attention.