Thank you, Miss Wen. Other questions or comments. The motion is to approve items 8A and 8B. I'll call the role. Mr. Glick, how do you vote this evening? >> I. >> Miss Lloyd, >> I chair votes I. Mr. Nan, >> I. >> Mr. Major. >> Yes. >> And Miss Wen. That motion also carries. 6. Time now for board input and review at the close of the meeting. It's been a very productive meeting. A lot of good celebrations and recognition. Uh great reports this evening from our cabinet and staff. Uh Mr. Glick, input and review. >> Uh yeah. Uh I'm going to keep it short. Congrats and uh good luck to all the top performers and for all three high schools. Um it's it's nice to see the difference between us two schools and how apparently we're going to have a lot of doctors coming forward.
It's fine. Just so we don't avoid any avoid [clears throat] any FOI. Yeah. Avoid any. Yeah, it's fine. >> I think we should just table it for >> ready to make it an advisory committee, I suggest we reconsider it right now and just make it an advisory committee so Stephen can put it forward. >> I don't think we can revote. >> Can we Can we put it on for unfinished business? >> Yeah. >> for the next meeting? >> That's fine. Okay. Thank you. All right. That was a long one. Request for additional funding of maintenance vehicle. >> I have the good pleasure of turning this one over to Casey, um but I will share first that um we are in need of a maintenance vehicle. Um we had proposed $25,000 be allocated in our capital fund for a maintenance vehicle. Um we have already uh gotten rid of the old maintenance vehicle in case you're wondering like how bad is it or is it still usable?
That's a whole year away. Never mind. Never mind. What? Okay. Erica, you've No, you're good. >> 11.1. All right. Okay. [laughter] I just wanted to be sure that I get the That's the point of educating All right. Okay, 11.1, action item, approval of school [laughter] calendar 2026-2027 amendment. Can I have a motion, please? I make a motion to approve the school calendar 2026-2027 amended as discussed and presented. Second.
Everybody's gone premed. It seems like uh congrats to all the classified employees uh for their classified staff member of the year and uh congrats to all the seniors last week completed all their senior projects and uh it's smooth sailing from here. Right. That's all I have. >> Thank you, Mr. Glick. Miss Lloyd to echo Mr. Glick and his comments. Tonight's meeting was wonderful. There was a lot of time and energy that was invested by a lot of people. So, thank you to everyone for being here and for sharing such helpful um and impactful information with us. Uh, also just want to congratulate the seniors on all their senior projects last week. I continue to be wildly impressed by their passions and their talents that they share with our community. I know as someone uh in the nonprofit arena, seeing what they give back to so many organizations in our community is just unbelievable and I am so proud um of them and of the teachers who empower them to do these great things.
It's gone. It's been sold and and we're it's out. So, we need one. Um and that fund was reduced to $20,000. Uh Casey's going to share with you a few different quotes. Uh and the best available quote that we have is about 20 $5,996 $7. And um and so we are asking for an allocation uh um the board well, Casey's going to share it, but we are asking for the board to give us approval to go ask the Board of Finance for the additional monies to make up the difference between the 20,000 that was allocated and the 25,997. >> That's pretty much it. >> [laughter] >> Okay. >> was for Mr. So, so this is a capital This is a a line item in the capital budget that was approved um in the 25/26 uh referendum. Uh it was reduced by the by the $5,000 by the capital committee after going through all of the requests.
Any discussion? Mr. Cerrone. Aye. Ms. C. Aye. Dr. Martin. Aye. Ms. >> [laughter] >> Wyman. Aye. Dr. Mario. Aye. Dr. Aye. Motion passes 6-0. Action item 11.2, approval of Chromebook refresh. Can I have a motion, please? I make a motion to approve the Chromebook refresh proposal as discussed and presented. Second.
So, congrats seniors. >> Thank you, Miss Lloyd. Mr. Nan, >> um over the past few weeks, East and North theaters both put on um productions. I did not get a chance to see the one at East because I had a granddaughter in a play in Indianapolis the same time. But but if you didn't get to see North put on the the Sound of Music, you missed one of the most phenomenal high school performances I have ever seen. And I've seen a lot. Um I also had the opportunity to sit in on senior projects at CSA Newekch, which is just a a small sliver of what goes on in this district for seniors. But um one thing that stood out to me, two of the projects that I was part of the the team listening to um they had started one project and it didn't work for one reason or another and they had to regroup.
Um Mr. Caldwell has done an extensive search um of com you know, vehicles that would work well for our operations um you know, in the area. Um he found several quotes. I provided the three lowest. Um the one that we are recommending additional funding for is a 2022 Ram ProMaster City Cargo Van. So, there are these like transit vans. Um, it has 52,000 miles on it and it is being sold for $25,997 from a local dealership right in Danbury. Um, comparable vehicles were identified ranging from 26,500. That was for a 2019 model with 47,000 miles and then another quote was for $33,450 for 2024 model with lower mileage of under 15,000. Given the budget constraints and you know, the operational needs of the department, we are requesting to move forward with the purchase of the 2022 um, Ram City cargo van for the 25,997 which would require additional funding of $5,997.
Any discussion? Dr. I. Ms. Wenmouth? I. Dr. Martin? I. Dr. Morio? I. Ms. See? I. Mr. Serone? I. Motion passes 6-0. 11.3, action item approval of the destruction of the audio recordings. Can I have a motion, please? >> a motion to approve the destruction of the audio recordings of the closed session meetings from May 6th, 2024 through October 7th, 2024. Second.
And the the amount of learning about real life situations that the kids learn in doing those senior projects goes beyond what you see in the final project product. I think um and Southside's math bowl team finished um first in their regional competition with a score of 31 out of 32 and led to a state runner-up finish. Um I think that means Mandy can correct me that that they really tied in score but tiebreers make the difference there. Um, and so congratulations to Mandy, their coach, and to the students. And of course, congratulations to Brad Brandham and the the North Indiana Math League. Um, we many many years we were in the top five, but we never hit number one. So, that was great. >> Thank you, Mr. Non. Mr. Major. >> Yeah. For the fourth year in a row, Smith Elementary and for the first year ever, Fodre are both going to be at the World Championships for VEX Robotics this week in St.
This request would first go to the Board of Selectmen for approval and then the Board of Selectmen would bring that to the Board of Finance for to make the funding request. Um, and so that's what we are asking here. Now, one additional caveat is that this is you know, a local car dealership and dealerships typically like to close their sales by the end of the month which is coming up on Thursday. And so we are asking the dealership to hold that for us with a deposit of $500 because we are a municipality and there's timing with you know, when votes and meetings can happen and so we understand that. Um, if we are not able to hold this longer than Thursday which would require, you know, Board of Selectmen, Board of Finance calling special meetings to make this appropriation to do it you know, formally.
Uh any discussion? Ms. Wenmouth? I. Dr. Morio? I. Mr. Serone? I. >> Dr. I. Ms. See? I. Dr. Martin? I. Uh motion passes 6-0. 11.4, action item approval of release of those closed session minutes. Can I have a motion, please? I make a motion to make available no closed session minutes at this time due to a determination that they require continued confidentiality. Second.
Louis. So, I wanted to wish the best of luck to all of them. Uh, last week, something pretty cool happened to 2014 Columbus East graduate Payton Gray. He uh got to play in the Major League Baseball game for the Texas Rangers and was able to successfully uh get a win for the team. So, he's spent a lot of time in the minor leagues and it's just really good to see that his hard work and and uh stick tuitiveness paid off in the end. Um, a couple other things real quick I would like to ask uh is I I know it's been a while since we've had a safety and security meeting. I think we had the last one in October. I think we've had some things happen in the last couple of weeks that just might be good for us now that we're getting close to the end of the year to just come back and have a a discussion around how things are going.
Um, I I I don't know if it would be incumbent upon the this board to request a little bit additional funding if if were to lose this vehicle and had to go source another vehicle maybe under $30,000. That is up to you and I kind of throw that in there as a I don't want to lose this vehicle and then get into another position where we have to request additional funding above the 5,997 that we know this vehicle prices. But right now if we can move forward that that's that's the need for this vehicle 5,997. >> I just have a question. I mean it went through capital so at what when was it cut through capital? Why was it cut through capital? >> I'm not sure you were on capital. >> Yeah, I can speak to that. We they cut anything that wasn't a safety issue and at the time there were things there were higher priorities on our list of safety and in in town vehicles that were >> only cut 5,000 from it?
Any discussion? No. Mr. Serone? I. Dr. Martin? I. Ms. Wenmouth? I. Dr. I. Ms. See? I. Dr. Morio? I. Motion passes 6-0. Action item 11.5, approval of personnel report. Can I have a motion, please? I make a motion to approve the personnel report as discussed and presented. Second.
Um and then also the last thing I wanted to ask for is uh uh before the last meeting I well uh two two and a half two a little over two weeks ago I had um put in a uh a policy draft for a third party financial audit and finance team to be put together from an audit perspective uh to just ensure we have transparency of finances. I know we've had a lot of issues in the community in the last couple of years with u governmental entities uh either uh misspending or having perceived to be misspending finances. And so I requested that to be on tonight. It was unable to be added. So I'm asking that uh it be added to the next meeting. And if there's any meetings that need to be held for discussion, I request that those to be uh scheduled promptly so that we can include that in next board meeting for a first reading.
>> They cut the line item but we had budgeted They so what what the capital planning committee does is say well if you you know if we would say that we need 35,000 they're like well get a used one for 20,000. So they reduced the amount of what our request was which is not unusual. That's what they tend to do. >> 20,000. We had 20 25 and they I think pretty much across the board last year we took like 5,000 off every vehicle to save. >> just what I have a hard time with is that if we knew it was in the 25 26 why weren't we doing this in January? You know what I mean? Like I just I have such a hard time that we have to go back to the Board of Finance after we just finished budget season and asking for $6,000.
Any discussion? Dr. Morio? I. Dr. Martin? I. Ms. Wenmouth? I. Mr. Serone? I. Dr. I. Ms. See? I. Motion passes 6-0. Item 12.1, can I have a motion to adjourn? All I make a motion to adjourn.
Thank you. >> Thank you, Mr. Major. Miss Wielen, >> we saw a lot of information this evening uh that I think was very well thoughtfully laid out for us to make some big decisions in the next couple of school board meetings. So, I really appreciate the work of the team um and putting that information in front of us in a digestible way. Um the students tonight that we got to see were very impressive. Um I'm going to reach out to Harshell. I think I knew his dad. He looked really familiar. Differential equations almost ruined my life. And that kid was taking as a senior in high school and I was a junior in college and and it was kind of a tipping point for me. So, um I was just really impressed with um his ability to get there at that stage. And then um I had I had a kiddo that we saw tonight and I told um Dr.
>> So I think >> I just think we should have known before. >> [laughter] >> I think that's a fair concern. So I actually had a couple conversations today and this does operate a little bit different through the capital part of the process so I had the same thoughts and agreed with you on the expense side but I was reassured that this is a fairly normal process and that they are in alignment at least in the finance I didn't have a conversation with the selectmen, but on the Board of Finance side that this is a pretty standard request. Um >> I just know that we keep seeing, right? Like we get something approved and like we're seeing with roofs and stuff. Like we get it approved, we don't act on it right away, and now, you know, the next year we're paying more. So, I mean, can we jump on this stuff when we get funding so we're not down to the end of this?