And so, we said, "Can we figure this out in a few months to make it happen?" And it wasn't just those two individuals, but with our finance and with our maintenance and construction, the team really came together and came up with an appropriate way that we would be able to lease this building. I'm really excited about it. Honestly, I think when we look at the space that we do have, the ability for us to bring in a partner that's going to support Higley Kids. They also take kids from Chandler, Queen Creek, Mesa, Gilbert. Those kids will be coming to those locations this location as well, but it's a really a way for us to partner with them and use the space that we have. And so, I'm very, very excited about the opportunity to schedule this lease that we have with them. >> [snorts] >> So, with that, I know that's kind of quick, but as you guys have questions or anything comes up, we'd be I'd be happy to answer what I can or have the team answer what we can do.
So one thing informs the other which informs the other and everything is sort of um a giant web that um should be aligned um and it is here. So the updated BPIP now requires that our professional development content be grounded in the case five core domains. The same framework that the social emotional learning work plan is being built on. And that means when we train staff on bullying prevention, the staff themselves are building the same skills that we're asking them to then teach students. Um the work plan is currently in its exploration phase. So that's the first phase. Um as findings are coming in, they'll directly inform how we implement this policy at the building level. So we are in as soon as we have an adopted um finalized BPIP, we are in phase one, which is beginning soon. Um and that's the foundation. It's by no means the finish line.
Now, we're saying with the certificate of analysis, um, and if people want to sell that, then they would have to figure out how to how to find a vendor that would provide that. So, what are our next steps then? Well, where do we >> I can I can go through these and um make these changes and we can I can give it back to Laura and send it out and then we can >> talk about it and see what you guys think and >> Yeah. So, when you get that back to Laura and maybe we can have Laura put the draft on the website for the public to see. >> Yep. >> Right. And Chifa, do you want to uh adopt it or you want to uh run it to the legal council before you take the vote? >> We we would definitely need legal because it's a regulation, >> right?
President Waite. Um Superintendent Lots Lots and Lots and Hizer, thank you so much for this presentation. I really it seems like it's very perfect placement on Power Ranch that we can So, I just want to confirm that the traffic is being addressed, that's all going to be kind of um diff- uh separate, uh safety background checks, that this organization goes through all the same protocols, employees, etc., and that again, that financially this is a good move, and then Principal McNab is informed in all of these so that way she can kind of talk uh everybody through the processes over there. Yes, they they have to follow the same protocol to have cleared teachers and working with students just like any other educational facility within the state. And we are adding that additional parking to address that concern. They will have buses that come and drop off, but if you take a look at the map, you can see there's already a bus loop there.
Um we I'm going to walk you through what happens the moment that it's adopted. Um so it will go on the website. It's going to go into staff handbooks. Um, principles will confirm uh or building administrators confirm receipt and that's the statutory notice requirement. Um, the next phase involves, you know, this is the most operationally significant phase. We train all the administrators and counselors on brim usage protocols. Um, and this happens before school ends this year to make sure that everybody's in alignment. We know there's a lot of changes. We want to make sure that we are doing this early on um and before people are you know saying see you later for the summer. Um this includes correct status categories, intake assignment and behavior logging. The investigation checklist gets distributed and walk through with building principles. This is where the accountability gap and the data actually starts to close a little bit.
Is it before the vote you want to do it? >> Um that's a good question. Um we probably should have legal. >> Yeah, that we should probably have legal legal review it. >> So uh why don't uh when Dr. just uh uh send it to us. We'll probably give a another week for the board to review and have any comments and then we'll will our Scott legal consult. >> Yeah, they they should see the the final. So, okay. >> Okay, sounds good. Great. Thank you everyone. Okay. Um so, Raj, you're next. Um next thing on Oh, sorry. Go ahead. >> Yep. Yep. Um the Mary Mortonson, it's the 9th annual public health award. um discussion for possible nominees. Um are you going to take this Raj? >> Yes sir. >> So chief uh we had three nominations so far you know and I I owe the board uh uh some information uh two two of the nomination came from the town manager's office u Mr.
And so, the buses will be using that existing bus loop cuz they'll be transported from other locations in, as well as their vans. So, the idea is that they use that section of it up there, um further away um from the front office and from the parking spots. And so, we do think it is a very um fiscally responsible way that we can do it. And again, to avoid uh things. Uh Principal McNab did have the opportunity to go through and and tour their current facility and ask questions because we know that she's going to field the brunt from the parents. And so, we wanted to make sure that she was understanding of what the program is. Currently, the program has about 25 kids in it. It's not very big. But with this additional space and talking with them over the course of 6 years, it could grow to maybe about 100 kids what all they'd be able to hold within the spaces that we have.
Um and then phase three statutoily needs to occur before September. So in the PD schedule before school starts, um student and family handbooks are updated. A one-page uh reporting flow for each building is distributed internally and then made available publicly on our website and then annually a written notice to families in um prevalent languages also goes out publicly. And then phase four which is happens over the summer as well. The implementation is integrated into next year's professional development calendar. The SEAL um alignment is applied to prevention programming and then the individual building leads are identified. So that all sort of is informed by the alignment that is still under development and is in like I said the exploration phase. But a lot of that is happening over the summer for the 26 27 school year. Um going forward, each of the three school committees will receive the BRIM data presentations on a consistent format for their schools.
Herbert and then I had one uh nomination that came from uh u Mr. Rob Sanjerine. Um he have uh nominated Dieago Low uh who is then executive director of the Metro West workers solidary network and CASSA is uh is a food distribution uh network you know. So but uh this organization is not uh not from Ashland. So the board want to review that email, right? And then other two nominations, we have Emmy Tunliff uh that I owe uh the board some uh information and then Uchi code uh she's our uh food resource coordinator uh that work out of Ashland is a resident of Ashland. So um first two candidates I I owe both some information you know and I'll have it you know and the third one there is an email this afternoon late afternoon that I've forwarded to the board you know so this is what we have so far three nominations you know >> yes so Raj if you could get that to the board um and then um we could make a decision at our next meeting >> and then present the award the following meeting.
Okay, and thank you so much for the financial layout. It really looks like a good move for Higley. I just I'm so excited to vote on this tonight. Okay, thank you, President Wade. So, you know, the well, as we all know, and as is kind of alluded to earlier, the times they are a changing. So, here we are being creative to try to, you know, get some of the funding that we need to continue to provide um all the all the good things that that we provide. Um you know, utilizing space that extra space that we have. I mean, hats off. Um once this program gets going, it looks like it could generate a couple hundred thousand dollars um per year. So, that's appreciated. Um I didn't see it in here, and I don't want to put you too bad, but did you you mentioned that our kids that would be in this program are getting a 50% discount?
Uh implementation progress updates at each phase milestone and an annual BPIP review. So once we have detailed investigation checklists and brim usage protocols developed and internally approved, we'll bring them before the committees as well. So you won't have to ask for that information. It will be brought to you. And in terms of next steps, the public comment period has ended as of last Friday. So written comments were accepted. Um and then any substantive feedback which we've collected um and is being reviewed now will be incorporated before the plan is formally adopted into its final version. And then again, this is not just a routine compliance exercise. It's a substantive improvement to a plan that was technically it was compliant. Um but structurally it needed to be aligned. Um and then it's it's grounded in what the community told us in DESI gant guidance in quesil standards and in then in what the data showed us about where implementation has broken down.
Would that make sense to everyone? >> And the and the person nominating would be here for the award presentation. >> Yes. >> That would be great. >> Right. >> The nominator as well as >> the nominator. Yes. >> Great. Perfect. All right. Uh Raj, you're up next for the health director's report. >> Thank you, Chief. So, uh first is the Boston Marathon recap. So uh first I appreciate uh uh the board members attending. I know Mr. Kingsman who was there right u Barbara was there. I was unfortunately not able to attend you know was traveling. So I'm going to give this to Ann our public health nurse who is here with with us on Zoom you know to give the board update on the marathon please. >> Okay. Hi everyone. Good evening. Um the marathon went off incredibly well again this year. Um, Lieutenant Briggs from the Ashland PD does a masterful job coordinating the slew of personnel and logistics.
Is that still No. Okay. >> Not a 50%. There is a discount that we have negotiated a discount with them Okay. >> as well, so there'll be a some some savings on the sending side. Not 50%. >> Okay, sorry. I I don't know why I had that. Maybe that was our earlier conversation. Sorry. But anyway, there will be some savings there. Um and then you we you mentioned to me when we spoke earlier this morning um that you would you are would be willing to go out and talk to the campus. I think a lot of times you we it's the fear of the unknown. So, going out there and talking to the staff and explaining to them cuz I don't expect teachers to be watching this all right now. So, going to meet with them, giving them a chance to ask the the many questions that they'll have and you have you have plausible good answers for them.
It is designed to be implemented with fidelity and sustained over time. I'm confident in this and I'm confident in the districts and and in everybody's um the conversations that I've had with folks about uh the need for for this to occur. So, I'm I'm excited to to work with everybody and and everyone's been wonderful and welcoming. So, happy to be here. I'm glad to take questions. I'll stop sharing. >> You're calling. So I just wanted one clarifying thing. Um >> yeah, >> we have joint meetings on May 20th and July 10th. >> June 10th, sorry. June 10th and May 20th. >> When is our plan to formally adopt this? >> That's a great question, William. >> So William, >> we only have those two choices. No, but I I need clarity because I don't think within the scope of the law it has to be approved by the school committee.
The Ashland PD officers, fire department, EMS, and uh, special shout out to the Ashlin DPW. They all worked so hard to ensure that the day was safe for for both the runners and the spectators. I would say the crowds were a little thinner this year, I think, because of the weather. Um, at least in the stretch near the middle school. Um, we did not have any injuries. We did not have any issues with crowd. We had one or two people bike in from side streets and the police officers told them they couldn't have their bikes on the course and they left without without issue. We had u four volunteers from the Red Cross to assist along with as Raj said, Barbara and David. And um, you know, again, a very smooth uh course for everyone. Ashland seems to be the location to throw your gloves and hats off to the side because it was so cold in the morning that folks were warmed up by then.
So, that's really important just to make sure that people feel involved. People can deal with facts. It's the unknown that when we get messy. So, I appreciate you being willing to do that and thanks to everybody. >> Clover and Mr. Armstrong, and I are scheduled to go speak to their faculty should this get approved tomorrow because we do think it's important that they understand what we did and why we did and and why we think it's a good move for our district. Ms.
Um I the so I need clarity on that and so I was going to reach out to to to find that to finalize that because I know the last time it was formally adopted but based on the law we have to do like the public feedback period and everything else and then we are able to go ahead and adopt it. So that's that's the part that I think clarification needs to be on. >> So just to clarify the last time the BPM was done >> Mhm. >> it was the previous administration. >> Okay. >> Can I say that? Yes. No. Okay. Um we gave feedback as a school committee. We had a lot of questions because it wasn't going to be aligning with the policy that we were pushing forward. It was pushed forward without approval from Swopeman, which I feel like has led us into some of these gray areas over the last two years.
So, when I say the DPW did a great job, I mean they had a they could have opened a store with the gloves that were thrown to the sides of the road. Um, of course, reopening happened generally between 1:45 2:00. Um, and again, it's just an incredible logistic uh feat to pull this all off in the way that they do. and all of the Ashlin departments who participated did an excellent job.
Van Hook, do you have any questions or comments? I do, thank you. Um and the 50% is the construction cost that will be split. Um so, that's where you're getting that 50% from. >> That is correct. Um so, when looking at the estimated annual maintenance and capital costs for the facility, how does that compare to the lease revenue? So, I I think when we're looking at the maintenance and looking at it, the lease revenue is going to be above and beyond what is going to require for us to maintain the buildings. There is a provision in there that they will support us additionally through maintenance and that would be an additional charge for them, but that's above and beyond what the revenue would come in by the square footage. Wonderful. And that includes utilities and everything. Correct. The utilities was negotiated at 15% of the overall for Power Ranch because 15 it is approximately 15% of the square footage of the entire school.
So, I hope that we decide that we're all going to give it the thumbs up, however that looks. >> So, I would ask for that is what I'm asking for, I guess. So, I think I I hear you and I I don't think that we've ever said that we wouldn't share it with the school committee in terms of like what we're doing. I think we're in that feedback scope and state, but I also know like in terms of a formal approval that's not required. So, I think that that's where the disconnect comes in. A formal approval is not required, but we are we are sharing it. We are giving feedback. We are walking through the process in it. That's why we brought it forth. But I I I and I'll clarify it. We don't need a formal vote to implement. But that's not how this how we've been operating.