Thank you. Um Okay. Give me one second. Yeah, before that a problem. >> I take two seconds. >> I'm like really not confident in what I'm doing right now, friends. So, okay. All right. Okay, I'm ready whenever anybody else is. Okay. Okay. So we had this conversation about the superintendent evaluation tool in January. Um and the feedback from that meeting was to um define and incorporate some more when we got to um um proition me exceed all those. Okay. So the way it's going to work is um so we are using uh perform which is a part of p school. It is uh the same that all administrators are using to do their evaluations for um the district. The way it works is it gets you do all your evaluations and then it gets it goes directly to the personnel file of the person. So it is super easy recordkeeping.
Sorry about that. >> Oh, so we can't even do it on the 19th, the election day. >> It's election day, >> so we can't do it anyway. >> So, would we put it off to the June 2nd? >> Yes, June 2nd will be our All right. So, our next meeting, in-person meeting, will be June 2nd >> at 6 PM. >> And chief, if we need anything before >> Yes, we can always we can always call an emergency meeting if we need to have anything approved. Okay, >> great. >> Thank you. >> I will entertain a motion to adjurnn. >> Uh motion to adjurnn. >> Second. >> All in favor? Great. Thank you everybody. >> Thank you.
So, in the past, in order to get it to balance, you had to plug a number up in the budget because it had to be in balance or the forms would error out. But, now that they've added that cell on each of those budgeted forms, that's where we can place our anticipated carry forward. Got it. Um and then it also looks like we have uh a drop in regular education by about 24% and also an increase of about 10% in transportation. And I'd like to understand what is driving both those numbers. Well, for transportation, our costs have gone up just due to the cost of gas and diesel. That has significantly raised our expenses based on what we had budgeted. So, I will have to be adding more budget into the transportation budget for that just for the trips that we take, field trips, and then just for getting our routes.
Okay. So what happens? I think this is the right one. So for example, goal one, this is the goal that had this is what happened. And then this line right here that will not highlight this like little box right here is going to include um the narrative uh that Dr. Z is going to write. Uh there's nothing there. So there's obviously nothing there for this, right? Um what and then this is where we uh the school committee members will write their narrative. Uh and then this is the what was requested at that last meeting. Uh to me exceed significant progress in progress and did that mean? Um so are all the radio bars the same? Um we're roll two. This little line will be where the writes her narrative. Um, blah blah blah moving forward. Um, so as I said before, Jira was the one and she is the perform offered to sit with anyone if they would like to go through um the form about completing it.
As far as the 24%, what was that question? Um I'm just it looks like regular education dropped around 24.7%. Um So, that would be similar to classroom site fund again. The numbers would have had to have been plugged in 25 to balance so that the uh worksheet did not error out. But, they allowed now for that carryover to get put down at the cell at the bottom. So, you're looking at true budgeted expenditure expenditures up in the top now with the new forms that they've provided. Got it. Okay. Thank you so much. Okay, great. I motion to approve the revised expenditure budget number two for fiscal year 2026 as presented. Second. That would be Mr. Glover is seconding. All those in favor? I. I. I. I motion carries four to zero. This brings us to tentative approval of fiscal year 2027 capital outlay budget. Ms.
I'm also happy to sit down with anyone um if that is if that is helpful. um goal four the same um the professional standards that we chose. I I believe all of this narrative was all part of the document from January. I don't think that um that updated this standard one this tiny little line will be Dr. Z's comments. Um continuing going down what will also happen um is down this is the like the bottom uh the artifacts that Dr. G will collect and present will all get attached at the bottom. Unfortunately there was no way to attach them specifically to the goal. We even reached out to perform school and they said no thank you. Um uh so we have worked with Dr. Z that each document will be the name will say exactly what it is in support of. Um so then also you can on this side over here there is this one pulls the R pulls up the rubric.
Rushcamp, I believe you have something before we do questions or comments. I do. Thank you, President Wade, members of the board. This is the 2027, so July 1, uh capital budget that we are hoping to get tentative approval on tonight. Uh main reason we do that is so that we can put in requisitions for long lead items and if necessary flip those POs and get them out to the vendor, so we don't have to wait so long. If we waited till July 1st and something had a 12-week lead time, that would set back uh the maintenance department. So, that is why we go out now, request this uh tentative budget. This budget will get trued up when we do the proposed and adopted budgets next month, but just a couple things to note from what we had looked at in April. there was a slight change on the district wide, the first line, that was just to add some additional software cost that we had.
If you open this up on a larger screen that is more than my teeny tiny little laptop, um this will also these will not be like words/halfwords on the side, but this is the from Desi. This is their standard that's over here. So, you do have place to have all of the information at the same time. Um there are also over here this little pencil guy you can take notes and type in here um for that for oneself or for sharing >> or oneself. Okay. >> Yeah. What gets saved is in this >> this these boxes over here. So you can write there and put it up there. Are you ready? >> Yes. >> There was this is like if during the course of whatever you want to like make a little note to yourself, I don't want to forget this. This is where you can do that because they are to your own account.
Also, for the textbook adoption, that we increased that a little higher because knowing it will be another year out, chances are the prices will be going up on that, so I wanted to have a more true budget there. I also placed a $100,000 in the transportation line for the bus. Um, we did have that recent bus accident, and it is looking like our bus could be totaled. So, if that is the case and we do not get enough from insurance, then I just wanted to make sure there was some budget in there for transportation. And then, for the furniture fixtures for the classrooms, that just adjusted due to the true up of the ADM. Thank you, Ms. Freshcamp.
They are not part of the final um document. Then excuse me. Um, the other piece that was suggested by Tim, who works in systems like this all the time, is to do your work outside of it and then upload it and save it. >> Um, because it would be really super sad to have like written all of your feedback and then be like, "Surprise, just kidding. We didn't save anything." Um, so we don't nobody wants that. for the artifacts. I'm noticing there's only like three. >> You can add more. >> Okay. >> This is just what the it has now. As Dr. Z adds it, there will be more spaces to add. >> Will there be? So, there could be multiple documents per goal. >> Yes. >> Okay. But they'll all be labeled according. >> Yes. >> Okay. >> Yeah. So, >> they'll be here and in Google folders or just here.
Do we have any questions or comments from the board? President Wade. Um, it looks here that we're transferring some M&O capital. Um, we're being very mindful of kind of our balances, right? The capital and the M&O. I just want to confirm that we're being very proactive. We're doing the repairs that we need to do, but also being very easy on our budget, though. So, I just want to confirm that we're communicating with all the parties involved, all the district admin and such. Yes, that's correct. Um, President Wade, Vice President Jerman, yes. So, when we're transferring that 3.25 million, that will be paying for the middle school leases. Typically, we've done 3.55, but with the override uh, coming down each year, and us putting some one-time funding into capital capital will pick up a little more of that lease expense next year is what we're anticipating.
>> I I believe just here we talked about Dr. Z. to remember. >> I believe we talked about having them just be in here. >> Probably good to have a back. >> I'm just wondering how organized has them wherever they need to be. >> We will have them attached here and that will be that. >> This will be the only. >> So the one thing I noticed on the print out version that was attached is that it looks like under the print out does not it does not print well. Like I just printed my screen. Well, it looks like under goal three it says the first one talks about the goal three is Pel Elementary. Then it says goal three evaluators narrative goals and standards and then goal three district improvement goal. And that copies over the language about the Ammerst restructuring not the language about the law.
Okay, thank you so much for the explanation. Ms. Van Hook, do you have any questions or comments before I motion? I do not. Thank you. >> Okay, no worries. I motion tentatively or two tentatively approve the fiscal year 2027 capital outlay budget. Second. Ms. Jarman is seconding. All those in favor? I. >> I. I. I motion carries four to zero. This brings us to 8.3, approval of supplemental instructional materials.
You're talking about goal three >> and where what what about it? >> If you look at the third the part where right there it on the print out it's that the goal that the language talks about the anniversary restructuring but goal three is supposed to be about pillow. >> Yeah it says so this I we're not bringing them back. I don't know if it's been updated though. >> It may have been correct and updated that was printed before. This is the actual >> All right, cool. I just want to make sure that it's the right goal in all three sections of goal three. >> Oh, we're up to goal two, right? It says goal three, conduct focus program review for the Pelum Elementary School engaging families community. There's a box for Dr. Z. Then there's the next section >> which looks fine. And then there's a third section above the rubric and on the print out version that has language about the Ammerst restructuring not about Pelum Elementary.
Do I have any questions or comments from the board before I motion? President Wade. I'll go for it. Um there was some questions about I think board member Van Hook brought it up about those videos and such. So, I just want to make sure that you guys are doing your due diligence just to protect the safety and the age appropriateness of this curriculum with the grade levels and such for adoption. Absolutely, board member Jarman. We did internally decide to remove those videos um from the approval process. So, we're just going to go forward with the textbook as a supplemental and not um [clears throat] option in with the videos. Okay, and then also when just touching base, do we have kind of a plan of action? I'm sure we can talk about it more later on, but just where you're where assessing that the supplementals are being used, they're worth the expenses, etc.
>> The telling you that it's already fixed. I am in perform right now showing you that the >> make sure it's been fixed. >> Yep. My question about attachments, just as I remember there were so many attachments and like folders under folders under folders, but I am happy to approve this. I'm just wondering as we get closer to actually having all those artifacts how they'll all be organized. It looks like Dr. Z's hands up. So maybe she's ready to go. fix. Dr. >> Um I Oh, the plan was and I think Sarah said this to organized by goal um in the attachments and just have it and just put it like so the attachment will probably have four attachments and say go three and then you'll see just the evidence there based on where I think what I can provide. My statement was that um I believe at the May 20th joint meeting we'll be thinking about um the 2026 27 goals and um I just would like to know if there's any specific feedback.
here forward. I'll kick it off and then I will turn it over either to Superintendent Lotzenhiser or Mr. Berkshire. But yes, we are developing a system so that the supplemental materials will be reviewed on a cyclical basis. And I'd like to jump in on that one. Yes, ma'am. Mr. Berkshire and and Mrs. Davis have developed a plan as well, but I was going to talk about the coincide when we look at our policy IJJ, which we have a proposal from board member Van Hook that would be brought forth at the next meeting. But yes, that cyclical review and how can we make sure that once they get on they're not on forever and there is a plan and a proposal from our educational services department and we'll be presenting that to you at a future meeting. Thank you. Ms.
I feel like in the last meeting um I know I wasn't here but I did get the feedback that the committee did not want to update the goal to that I had suggested and um is there any specific feedback cuz I am being very honest I felt that that go tied to the work that's currently happening especially like there is the pelen futures school committee a lot of the program review and those types of things but the committee thought otherwise so is Is there something that the committee is thinking? If not, then I would just develop my goals on my own. I just wanted to to prompt on while you're finishing this part, if there's some feedback, you can email me about the next iteration of goals. >> You're asking Dr. Z about goals for next year. Yeah, I I answered the question about this, but I'm saying that I am going to ask and I don't know if that comes towards the end, but if the school committee can send me any thoughts you have because I have two weeks to present to write 2627 goals.
Van Hook, do you have any questions or comments before I motion? I just want to say I I appreciate the fact that we're being proactive and the inappropriate content. Thank you so much. I motion to approve the supplemental materials listed as recommended by the pre-K through 12 supplemental materials committee for instructional use beginning in the 2026-2027 school year. Second. That would be Mr. Glover seconding. All those in favor? I. I. I. I. Motion carries 4 to 0. >> [clears throat] >> 8.4 approval of property lease agreement between Higley Unified and AZ Aspire.
>> Yep. >> So, if we have thoughts about the goals for 2627, you would like us to send them to you soon? Yes, please. >> My recollection from the meeting that she's referencing is that we said that we did not want to accept the change that she was suggesting to this year's goals because we felt like this year's goal was fine, but that we felt like the the suggested change was something that made sense for next year's goal. >> Yeah, that's a fair number, too. Okay. Okay. So, we have to vote. Would you be able to accept this? I do all of them. Do I have actual language last? Oh, move to approve the 25 26 school year. Uh, approve the Oh my gosh. tool as presented. Superintendent evaluation tool as present second.