Um the award for Brookfield uh this year, which we will we should be receiving the funds um by June 30th of this year, um is $120,8857. Um and so we have as an administrative team speaking with the building principles um at central office all folks facilities uh groups um we are proposing um three projects that we use this funding for. Uh the first project will be here at the high school um and it would be to renovate and refurbish um the entryway vestibules in several locations in the building. Um the second project would be a remodel of the entryway at Wiscaneer Middle School. And then the third which Mr. Fari spoke about um in his superintendent update was uh the installation of the Halo smart sensors in bathrooms and locker rooms here at the high school. So the high school um the ent flooring we we would like to replace the there's some tile some tile is missing um in almost all the vestibules entryways at the high school.
>> Patricia Kendall, six Riban Road. Uh, thank you, Preston. That actually really um helped to kind of sum things up. I think um actually that this is that this would maybe speed up our process because we would be look really looking for architects, designers, people would be really qualified to kind of give the planning board the information that it needs. We've had some feedback from applicants that sometimes it's really hard to get through the design review committee. Um and and we're hoping to kind of make this more focused. Um and the second thing about um consistency actually I I think it might having various people professionals come in that are used to looking at projects professionals that are actually Ashlin residents um will as you we get different people on different projects may offer just a wider point of view instead of having the same people with a certain um viewpoint each time.
Um and the entryways and also the um that hallway that glass hallway where the two outdoor courtyards are on either side gets trafficked, you know, gets a lot of high, you know, high traffic. Um there also is moisture that gets into that um area and those tiles are constantly popping up. So those are the areas that we would like to um pull up the tile and do a nice epoxy coating um a flake floor system. We would go out to bid for this project. We do believe it will be over $20,000. Um, and we would hope to have this project completed in early to mid July. So, I'm going to show you some pictures. These are all um approximations of what we believe it could look like. Um, so this is the main entrance at the high school. Um, and you'll see it's this main vestibule area and also this other area here that sort of holding um that holding waiting room for the double buzz.
So, I actually think it'd be a real plus for Ashton to try it in this in this to see um to see how it works. We are thinking about keeping a roster by which we can easily maybe grab names from those to to serve on these committees. So, thank you. >> Seeing no further comments, we'll proceed to a vote. This will require twothirds majority. All those in favor of the motion on article 10, please raise your cards. Thank you. And opposed. I declare twothirds on that. Before we end for the night, I just want to remind everyone that the budget we pass this evening assumes that Proposition 2 and a half override on the ballot on May 19th passes. Either way, we'll be back here on June 3rd. If the override passes, I'll need 24 registered voters to join me here at 7 p.m. to call town meeting back to order and immediately dissolve it.
Um, we would replace pull up all the tiles and replace it with this epoxy flooring. And we would do school colors, you know, the Brookfield blue with some gold um, you know, gold yellow gold flex in there to really make it um, pop. Um, this is the current um, the athletic wing. There's two different vestibule areas in in there. Um, and as you can see, there's plenty of missing tile throughout. Um, and so this is what those spaces could look like. And you'll see in this center one, that wall, there is now a window in it. So that is a wall in between the two vestibules. And for, you know, safety and sec security reasons, it is going to be very helpful to have that window in there as well. So we would look to do um that improvement at the same time. Um, this is the auditorium entryway.
If the override doesn't pass, we'll need to come back on June 3rd to reconsider the budget and certain transfers based on the lower available revenue. Though being there being no further business, I'll entertain a motion to adjourn until June 3rd, 2026 at 7 p.m. in the same location. >> Second. >> All those in favor, please raise your cards. >> All those opposed. >> We don't really Go ahead. Okay. Motion carries unanimously. Thank you.
Um, another area that, um, needs some love. Um, and there's also in this door right here, this goes to the back of the stage. Um, a lot of, you know, students going in and out um, during performances. There's a lot of tile um, popping up there. It's probably a dimly lit area when the stage when the production is going on. Um, and so we would look to do that little section as well um, and have that nicely finished. I would also, we can see a change here in the um the cold base, the molding around the floor. Um and we would just, you know, that would be all replaced with some nice black um black molding to make the blue really pop. Um this is the south entrance. This is I think mostly used by staff. Um but this is just a concrete slab at this point.
And so we would look to um to clean that up and add the epoxy to that area as well. And this is the hallway that we probably all frequent when we come to these meetings. Um, and so we would look to really um, spruce up this area. Um, and clean it up. Now, as I said, we do there is moisture that comes into this area either sometimes under the doors, I believe, but also it weeps through the um through the concrete itself. Um, and so we would test the um the moisture level of that. you can put a vapor barrier, a moisture barrier down before you do the the epoxy coating. And the key with the epoxy coating um not to get too technical. Um but is the prep of that concrete before you put down the coating. And um so we would want to ensure that it's prepped securely.
Any patchwork needs to to be done um is taken care of so that epoxy coating really um stays for the long haul. We're you can expect the um useful life of the flooring anywhere in really really hight traffic areas maybe about 10 years. Um but you can buff these out and put an additional top coat on and really shine it up um without having to redo the whole floor. So um I think these would get a lot of really good use for many years with Scaner Middle School. Um some of the same. So, we would um that entryway at the middle school um we would look to also epoxy that entire area. Um we're also looking at relocating um the SRO office into that area. Um which would require building um a wall separating if if you recall the middle school, it's a really large wide vestibule.
Um a lot of unused space in the one area. Um and so we would look to put the SRO office there. Um there's a lot of unknowns with that. Number one, the the flooring in that area is sloped and so we would have to probably level that that section of the floor. I really don't know how much that would cost if I'm being totally honest with you. And that's why the the range for this project is so wide. Um we have to get quotes for this. I do believe that um there wouldn't be any component of this project that would be more than $20,000. So we wouldn't necessarily go out to bid for for this project. we would get a minimum of three quotes for each piece of it. The electrical work, the HVAC that would be needed to ensure that there's heat and air conditioning um in that office space.
So, at a minimum, this might, you know, might be a phased approach with the um both the the renovation of the entryway and then the SRO office, but I'll show you the whole picture and um and we can go from there. So this is um as you enter the entry, you know, the the vestibule and you would go to the right to check in. Um and so again, it's the same epoxy um flake flooring with the school colors. Um it just makes it so warm and inviting. Um and then this is looking at the other side um where the potential for that uh new SR SRO office would be. And that's the middle school. We would also look to replace the front door here. Um that's important. Um and so Wiskiner would be getting a brand new uh front door in this project as well.
And then the third project is the Halo smart sensors. Um I won't spend too much time on this. Mr. Fari did speak um about this at some length. I will just state uh we did go out to bid on this on on this project. We received um competitive bids and uh three three biders. Um and uh the the price is $55,159 for 16 units. And that includes all the hardware, the installation, licensing, and a 10-year warranty for all 16 uh units. And so another project that we are um getting in the works for the summer would be to um a renovation of two of our bathrooms at the high school. And so once that renovation those renovations are complete is when we would look to install um the Halo devices which would likely be in August. And this is just a summary of each project their estimated costs and the estimated time frame.
Um so we do look you know we may have some funding left over from DRIP depending on where the prices fall. Um there is no expiration on these funds. So, we can use we can draw from if we end up having $15,000 left over, if we end up having $30,000 left over, we can draw from those funds next year, the year after, there is no expiration, it will continue to roll over and questions or feedback. >> Um, if there is money left over, uh, do those how much discretion do we have over how those monies are spent? So, as long as it falls within >> the ARC, >> this this definition >> down payment on a boiler >> of project, it could it could, right? It it could offset any type of um renovation or improvement, any any really really any facilities repair um or infrastructure, right?
That's where the Halo systems come in because it really is an upgrade to our sort of security and and health infrastructure for the building. Um, so it really is very widespread. The board would just have to, you know, authorize us moving forward with those projects. >> Thank you. >> Yep. You're welcome. >> Any other questions? >> I mean, obviously our schools need it, right? when you walk in. I just um I just want to know um the SRO like how that happened, you know, how that came to be because where are SRO's housed in our other schools? >> Mhm. >> So, I mean I just I mean look it it looks great and I mean nobody's better than Officer Flynn. I just with so much that we need done in our schools, I just I just want to know like why we're making an SRO office when we could be fixing something else, >> right?
And that and that is one of the areas I think Casey alluded to that, you know, right now we're looking at a potential of that, but that might not be part of the final project. >> Um, we're getting quotes on all that. That floor >> is is kind of is very une is uneven. It slopes. we'd have to kind of do a little build out, things like that. So, we are looking if that's even a practical reality. And >> it looks great. >> Yeah, it can look good and anything can look good, but if it's not functional or not the right functionality that we need. >> Yeah, cuz I would love to see like I mean, I was at Whiskey the other day and I'm like, okay, it would look great in the front, but how awesome would it be to do it when you walk when the kids walk in the door or you'll walk in, right?
So, you're going to walk into this great front area and then you go through the double doors in and those floors are shot. >> So, you know, >> we need more money. No. >> No, but we could do that. Maybe we could do a little spend at least like when you walk in. I don't know. I just like I said, I think it looks beautiful up there. I just >> and I understand wanting, you know, clear views, right? But where are SRO's in our other buildings? I have no idea. >> Your point is very very well taken, Erin. Um, and you know, as I alluded to, I think it will be probably a phased approach. I think and I think when we get quotes back um we'll know more if it's if it's if it's going to take up a large chunk of of the drip that you know as through the facilities committee we're going to sort of prioritize some other you know hopeful projects that we can come up with if we if we find you know what let's let's just redo the flooring there and make it nice and bright and welcoming in that area alone right now and use that remaining 20 to 40,000 on something else.
We will make that um we will make that decision, but at a minimum I definitely want to, you know, freshen up that that front area. The flooring does the floor does need does need it. Um and so, you know, we would look to to certainly use >> Well, I would imagine you're going to have to level the floor with the epoxy, too. I mean, at some point, right, you don't want to put a floor down and then potentially a new grant comes in and you want to do the SRO. You don't want to redo that floor again. So, I would imagine you're gonna have to level the floor to begin with. >> Well, would be my I mean, >> well, yes, >> we might we might not if we just do the epoxy if we're not if we're not going to build out anything. >> You're never going to build out.
>> Yeah. Yeah. >> Yeah. >> So, do you need a mo I'm sorry, I was in the vent. Do we need a motion for that or >> Well, we would just need a motion for us to spend, you know, use the funds and bid out these projects. You know, we'll keep everyone informed along the way as the bids come in and >> but we would want a motion that the board >> is okay approve move forward with us with these three >> project. Okay. >> I think the motion needs to change what's on there though >> because it's saying to approve the list of drip funded projects like we >> that was three. >> Well, well, she said it could change too. So, >> yeah. So, I'm just worried about the motion saying, you know, you're sending it out to bid. So, you know, are we doing it to explore, right, what's been recommended, you know, to send out to bid for what's recommended.
>> Yeah. So, sending out to bid does not commit us to doing the project, right? I think um if we were to to go out to bid on say putting in that additional sort of office space right in the entryway and bids come in really reasonable, we we may want to do that and I can bring it back to facilities um that can bring a recommendation to the board as well. But um yeah, because getting quotes and going out to bid does not commit us to doing the project. Um, I think we would just want um consensus from the board that that you support us moving in this direction with using the drip funds to um to move on these projects so we can continue the work. >> Gotcha. >> Right. With that in mind, I will move that the board approve the list of drip funded projects as presented by director of business operations, Mrs.
Dott. >> Second. >> Any other discussion? Okay. All those in favor of approving the trip uh projects, please indicate by saying I. >> I. Any nays? No. All right. Thank you. Moving on to E the calendar adjustment. Mr. Fesy, thank you very much. So, we've recognized in our last approval of the calendar um that we were um one day additional for our staff uh and we just didn't see that. So, our recommendation, if you look at February, would be to um add a day off in February on the 16th, which we previously did not have, and to make uh February 12th, Friday, February 12th, a uh PLC day. So, it would be an early release day for students and a professional learning day for staff. >> That would bring us to the appropriate 182 days for students and 187 days for staff. Excellent. >> So, I move that the board approve uh the adjustment as recommended by um Superintendent Farizy for the 2627 school year.