We haven't received a copy. I know it's she's printing a version that's going out to print. Uh but electronically I said we'll take the electronic copy and I talked to our chair and obviously we haven't received anything that was out Thursday night. We do have a sense of the the dollar amount though too and I looked at the committee chair's agenda which was their meeting was yesterday I believe uh today sorry it's today and down on that agenda and I called for clarification to the mayor's office this morning. it looks and I'm going to use the word looks if I can read all this documentation properly that on May 19th I'll use the word we the Greenfield schools and Franklin County Tech School are a discussion item for the 2027 operating budget >> May 19th >> so nobody has called or said anything but trying to with Chair Saxon and I we're all trying to like lock this down so we can and like you mentioned set some meetings, do some different things, all that kind of stuff.
Um, and also knowing that you have all of your uh chair duties. Um, it's just we're doing a lot. So, >> yep. >> Um, I know that the three of our schedules are not the easiest to coordinate. Um, we're sort of all operating on different time blocks. If we were to meet if we were to be actually be able to start at 10:00 instead of 10:30, I know that was a challenge. Um, would Mondays from 10 to 11 generally work for getting some of this like the setup done before we start recruiting community members? >> Yes. >> So, I normally have budget and finance on Mondays at 11. >> Okay. >> And Mondays totally work, [laughter] >> but if we were to like go over it might be um it was today for me 10:30 would have been fine. I just had scheduled a chunk of time for the book fair to not have >> whatever you hear in the background happening and to be more focused.
>> June 15th is coming fast. >> I'm waiting for clarification, but it appears when I read this that we would be on May 19th, which is two weeks from tonight. >> So, the question is, would we want to meet before or after that or both? Both would be a lot of meetings though, and I don't want to just unilaterally decide that I'm stealing everybody's time. >> I think I would like a sense of where you're headed. before. >> Okay. So, >> even if it was that >> So, we need a meeting before the 19th. >> Have we had like a regular meeting >> the 13th >> or do you committ regular? >> Not a full committee like >> we just like our >> we have to regular is the week before the full meeting doing the warrants. >> Okay. because I know we had um wanted to this is not on the agenda by the way.
>> Yeah, totally understand. Um would >> I could even do earlier like Okay. >> Would earlier work for you? Remember when >> Yeah, like um I I dropped Liam off around 8:30, so I could definitely do like 9 9:30 cup of coffee in me before a few minutes took a breath without humans, smaller humans before diving into stuff. Why don't we set would 9 uh yeah, I want to give you some space between subcommittee meetings. So would 9:00 a.m. on the 18th work? I don't want us to get too um I don't want to like let a whole month go by before we're looking at our process. So I'd like to like have a some more frequent meetings now to set everything up and then maybe move back to >> You said in May? >> Yes. May 18th. Yeah, that would work. >> 9:00 a.m.
Um I like to announce those things before I say them. >> Oh yeah. >> I know we had discussed wanting to bring forth having the full committee task us with vehicles. >> Yes. I'm trying to >> like the threeear cycle. >> Yeah. I mean we have there's there's at least a year of builds in there. I think that the thought on that was we wait until after this budget to do that so that we aren't juggling the two balls at once. >> Are we putting forth a voting item for this meeting for them to for the full committee to vote to charge us with that? >> They have to Well, in my report, I could ask them to charge us that. >> Could we do that? I think it's going to take time. I don't think it's like an overnight process anymore. >> But don't we want to see if we have money to do that?
Monday, May 18th. >> Yeah, that's >> all right. That will be our next >> uh subcommittee meeting for this and um I can come with just like a draft and it would it's basically going to be a copy of what I need for the superintendent search and then we can review that together. >> Are we going to be in person or are we still going to be remote? >> I think remote is probably fine for these. Okay. >> Okay. It was just only today I wasn't able to be there in person. >> I say be cozy in your home. Get your coffee in here or be cozy wherever you are. >> Okay. >> Um All right. So, I will schedule that with Becky. I will come with a draft of this uh nomination form for soliciting additional people um and be able to communicate out to the world like here's the process that we're going to follow.
>> Well, we have money in the transportation revolving account. >> But I bear has a number in front of >> my thought there is that we wait until >> So because we are coming up to the budget deadline and have a lot of budget work to do. >> No, no, I get that. I think it's going to take time. I think it's going to take time to do this, but I I want like >> you want the charger. I want the charge early so then that way when we do have time we're able to just jump in and not like wait for like oh well not that we're ever we're not going to have anything to do during these meetings. >> Okay. So what I'm always that as part of our report for next week we will be asking the full committee to charge us uh with how are we phrasing it?
Here's our timeline. and I can come up with drafts of that as well that we can react to um as a group. >> So, are there any other items that you would like to see on that agenda for the 18th? I can get this from >> maybe not for the 18th, but I'd love to have a presentation or a meeting um with the building facilities manager, but I think that our I think left. [clears throat] So, I'm not sure who the new person is or if they've been onboarded. >> They are hiring. They have not actually they're like still in the soliciting applications and interview phase. So, we don't have a facilities person just yet. Okay. And whoever comes on, it's going to take them a while to understand all the things. So maybe this is like a future item like in six months or so given the situation unless like >> still around and interested and capable.
Doing a study on transportation and vehicle replacement fine. >> No creating a replacement schedule. >> Yes. Yeah. with the transportation department. >> There should be one one for technology, one for vehicles. >> Okay. So, >> one for curriculum >> committee for a charge on transportation replacement schedule. >> Okay. Now, going back to the scheduling. Um, so the 19th is two weeks from today. How do we because we need to make sure that we have enough >> buffer time. So, how would we feel >> the 19th? or will that be talking the 19th, not the 18th? >> I thought the 19th was the full committee. >> Yeah, 19th is full is for the >> um 19th looks like it's a city. I can't tell if it's I I can't read it. I can read, but it doesn't say it. It's a ways and means or what it is, but it looks like >> like I said, Franklin County Tech and Greenfield schools are there.
>> I wouldn't count on it. >> Okay. Like I mean like not to say that he's not interested and certainly he's capable, but once someone goes and starts working for another district, they very rarely want to come and >> Yeah, that's what I meant by capable. Like maybe he's just not here or he's like >> I mean I don't think it would hurt to ask him. >> Yeah, maybe just be willing to like do a little exit of like this is where our buildings stand now. It would be nice to know like his take because >> do we know when his last day was or is >> it's sometime this month? I don't think it's happened yet, but it's not. I don't believe it's May 30th. Um >> I don't think it would hurt to ask him or even if he could just do a little write up for us possibly.
Then on June 2nd, there's city clerk council on aging energy. So, it looks like they might be slotting >> people on different nights from what I can take. So my question is, do we want to try to meet at the end of next week or do we want to try to meet like on the 18th, you know, the day before that 19th meeting? Um, we might want to have a day when Andy will be here. So what would we be looking at? >> The 18th probably. >> 18th. >> Today is the 5th. Yeah. >> I have a meeting in the morning from 9 to 10 >> for the 18th. >> Yeah. But I could do um >> we can do later. >> Yeah, I could do like the 11:30 I think would be fine. >> Okay. >> It's for the longterm subcommittee, >> but we were we're really sticking to a hard hour.
>> Yeah, that would be great. He's been so helpful in the past. So, but I don't I didn't want to like interfere with his his future whatever he's doing. like I don't want to impose or ask him to do something when he's on his way out. But if he has like um information that he's submitting as his like >> he also has an assistant too. >> Yeah. >> He has like someone that works with him as well. We might be able to poach. >> Okay. Yeah. It would just be great to see where we are now >> or in six months see where we are when the new person comes on and has had a chance to digest. No, [clears throat] it's it's sad that he's leaving us and I wish him the best, but I'd also like some info. >> I mean, in a lot of our >> it throughout the years and he's, you know, really like kept everything going.
>> So, uh 11:30 on the 18th is our plan for budget update meeting. >> Yep. And my last question there is um how to balance between things that would need to be executive session of talking about specific people versus things that need to be open session. >> We can post as long as we know ahead of time prior to posting, right? We can post session and list the proper reasons why we would go into it. Go ahead. >> The question is do we >> do we need to >> that's a >> like if you're going to we're going to talk about positions and cuts and stuff. Should that happen in an executive session? >> Um talking generalities you probably don't but if you think that may get into >> that's what I thought or job title description >> where where it would be obvious that >> right there's only one person.
So, and we have the Google Docs from past >> um tours and I think you guys added to the you guys continued to build on the old one that we had. Did you or did you make a new one? >> I don't know if we made a new one. we either added on or had them as handwritten notes that we need to transcribe into a Google doc. >> Yeah. Put this stuff in there. And like maybe that's also something that we should do as as the subcommittee is like make that Google doc functional [snorts] >> functional and public. Yeah. So that people can see what we've seen on the tours and what we've assessed as being an issue and then check off the things when they're fixed. Mhm. [clears throat] >> You know, because there's the things that he knows about and the things that parents see and the things that we see and all that.
>> Yeah. So for that, what I I guess the answer there is that when we get closer to time, you would be the one who would know if we're just general or not. >> Okay, great. So I'll work with >> Yes. >> Okay. >> Great. Thank you. >> Wonderful. Um in that case, are we ready to adjourn? >> So moved. >> Second. >> All in favor? >> I. >> We are unanimously adjourned. and give me a moment to pause recording and then we can get back to shenanigans. I should not say that on the record, but I do because I'm back >> now.
>> Okay. Any other future items that you want to name? I know we had talked about like either getting an MSBA person or at least reviewing the presentation. >> Um, MSBA some sort of information from the MSBA about what is possible in reach would be great. It >> would also be really great to find out >> the actuality of the energy buildings and who would give us that information. Would that be the facilities? >> I think it's on the MSDA website >> of our buildings. >> On the Greenfield City website, there is a place where we can find the actual energy usage. >> Oh, okay. Yep. [clears throat] >> And on the MSBA website, there is um information on there, too. >> Okay. Okay. >> Because I I was in the meeting and I was like, "Oh, where do I even find like I didn't know what the rating scale was for our building." >> Um and the only one again that's not on there is ADL.
And I was curious why that wasn't on there. And that's when I asked the question. They were like, "Yeah, standalone preschools don't qualify for any of our grant funding." >> That's fascinating to me. >> That's really I'm really glad you found that out. Yeah. >> Yeah. I mean, >> um, well, we're talking like 10 years. We've I've been hearing about these windows and gutters at AAL and I'm always like, why have they why is it 10 years and we haven't, you know, repainted and puttied them or fixed the gutter system and now, you know, then I have >> I think that we finally got some capital money for at least the wind like painting. >> Yes, that's what it needs is painting, scraping and painting. [snorts] >> Yeah. to seal it back up. >> But yeah, on their website on MSBA, sorry, I'm learning all these acronyms.
>> Um, it does say I'm on my phone doing it, by the way. Um, it does give you like our rating system. If you go to your school, I think we're in we're in region one, I believe. Yeah, region one. You go to Greenfield and it says it'll tell you like all the projects they've done for our schools, too. So, they did a green repair at four corners. Um, but it doesn't give me the date, which I find odd. Says Federal Street School, Green River, and it says the high school. It says the type of project was a core problem. So, I'm assuming that would be the high school. That may have been our Yeah, the old high school because >> that may have been the new high. Could have been the new high school because it says like $65 million. >> Oh, yeah. That would be the new high school then.
>> And then it says accelerated because there's also like the accelerated repairs >> we can apply for with them, too. But everything is due January 12th. >> Yeah. All that stuff is the beginning of the year. And when the when the like boiler was having problems at the high school, I talked to Kumifford who jumped on the Zoom with the mayor and they all looked at the um accelerated repair. But again, like we don't qualify if it's all fossil fuels, >> right? >> Or it's like a combination of age like >> Well, well, the accelerated repair is the accelerated heat repair was windows and doors. uh heat pumps >> and I think it I know you're saying it wasn't furnaces but that's not what it there was one more thing that did qualify roof >> if it uses natural gas or if it uses like not oil you know then it probably qualifies >> so it does give a list but it doesn't give a date about when it was completed even though it says estimation building completed date on their little website it doesn't actually show that But it does show we had um and it I guess the accelerated repair wasn't open for on the back is the price.
>> Um the accelerated repair wasn't open this year. >> Who knows? >> I think that's what they said in the presentation, but it will be open again. >> Okay. >> But again, you can't like you can't like count on when the furnace is going to break, you know? You can't count on Right. >> Yeah. These would be sort of like long-term things that maybe we've had in the hopper for a while that can't couldn't like muster the resources to do. But >> yeah, >> I'm not sure if we have anything that fits quite that bill right now. >> Again, roofs, windows, which I know the windows on Federal Street just got done. >> Uh Newton I know had a new roof put on not that long ago. >> Long ago. Yeah. >> Um besides like the skylight leaking, which is a normal occurrence for every household that has skylights.