I mean, when they do their like Northside has a huge magazine sale, I think, with the uses a fundraiser and um and schools do different things that the kids are involved in raising funds. If it's not the PTO doing it, then those are run through extracurricular. Correct. I mean, our when I was at North, our calculator rental was run through extracurricular accounts. One One addendum to the State Board of Accounts audits that are done every 2 years does include the North and East ECA accounts because of their size. They are included in those audits. Above a certain threshold. And And why is it that uh ECA audits by the State Board of Accounts have kind of lagged? Uh they seem to be not as current as the other audits. They They're been two different times in my time in the district level here in BCSE that they've lagged behind.
And we had I'm sure you can recall we had D we had the O which was like used for like sports athletics and then we also had um that warpole and that we debated on what should be like the main image that like our community can like recognize us by and we decided on the warpool. That's our new logo. Um, and yeah, and now that's just one example, but like many different like we've had many different talks about like what we could do to improve like community outreach and I think that's heavily reflected in our vision and our goal in the strategic plan. Um, the list of changes. So we also were talking about that there wasn't a lot of things going on with the athletic department. So we decided to get some new equipment for a lot of sports and teachers had been more involveent whatever that says with their students and Dr.
Um, we don't know exactly how that's going to look yet, but we'll see how that that goes for us. Um, so at this time I bring forward that proposal. I need a motion to accept that. Is there a number a limit to the number of students or is there a a minimum I guess? No, the old the old process used to be 15 students. That was always difficult. Now it's just straight a per student per credit hour. Okay. Yeah. Cuz that was always the tricky part of making sure we had a 15 student and it was across the entire summer school but you had to have 15 student average. Right. for your summer school numbers. I'll make that motion. Okay, I've got a motion. Do I have a second? I'll second. Okay, I've got a motion and a second. Any further discussion? All of those in favor signify by saying I.
It might be I'm postcoid and I don't do public high school and those kids that live in our county that are doing that full-time virtual right now. Is that the best game in town? We still think in person is but if that student in Huntington County needs that other that's exactly what they'll get from us now. So I would tell you um we are higher than self-funded when John and I put this in with the board. We hope to be even because it's a great investment. It's actually been more beneficial that way. So it's not a budgetary item. It actually is a benefit, but as you just heard, it's immeasurable. It's immeasurable. If there's a loss, it's still immeasurable. And so, I want you to always hear the student because this continues to be needed here. And um I know that you value it, but I I value it at the highest level because it helps every kid every day.
And obviously the school grades for um these non-traditional schools are are not the greatest if they're held to those very same metrics. So I look for um with that many schools um people like me are going to be saying, "Hey, look, we need to level the playing field a little bit." So I'm also next year um we'll have enrollment meetings with everyone who enrolls in the academy. I'm going to take uh part of that. So, every Thursday we'll that'll be enrollment day. I will meet with everybody in person um to set them up for success and have onboarding for the students. And also, I'm going to help out with um to be the public agency rep for um special needs and I'll be doing case conferences and things like that. So things look different in virtual schools, things look different in non-traditional schools. So attendance is going to look different and this is going to be a very very big help to us this year.
Sometimes it's really tight to the meeting. So, I'm not sure you'd have a chance to really study the issue, which is why I like the idea of having um a presentation at town meeting about them. I also think we need to somehow get to the point of having a pro and con. You get that when there's ballot questions. Um, okay. All right. So, my mother lives in another town and the town I grew up in, and they get this really thick warrant. It's mailed to their house. It's beautiful. And what's awesome about it is it has everything in it that you need. It also has arguments in favor, arguments opposed. >> They actually take >> a lot of time to do this. And we used to have a little bit more in our warrant and then I it was sometime I want to say >> they decided to take things out of the warrant.
He believes that's why it's appointed by the moderator in that town, also in our town. And so, I think that just reiterates making sure that the finance committee is independent working as the legislative um and and not maybe just simply getting information from one source. Yeah, um I I that line just jumped out at me. Serve the interests of voters rather than the executive administration, the select board. I really think it's time for the moderator. Um, like all the other groups in town come before the select board and talk about the process, how people are picked. I think that would be really educational. And speaking of educational, I would love to see a citizens academy run by the citizens uh or at least have a part in the citizens academy because it's just again, we're we've got the citizens sitting there, you know, but when do they get to stand up front?
>> Well, and I would argue those are things like we talked about in the last conversation should be in that annual report and and readily available. >> Yes, >> you shouldn't have to do a public request for those things. And I understand that possibly a public servant wouldn't want their salary published, but that is a fact of how the system works. >> Yeah. Yeah. People have been shocked. What you're asking for salaries and it's like it's all public. It's all supposed to be like trying to get this public stuff is a whole other challenge, but it is supposed to be public. All right. So, and there's other stuff that we'll probably end up talking about the next time because they there's a I think he's a rep for um I think he's a rep for New Bedford and he wrote this whole thing more sunshine eat it from mass state and local government and Massachusetts should lead government transparency because right now they're at the very end.
>> AAA and we have a surplus, but we really don't. I mean, as a town there's some serious issues, right, to look at. >> Yeah. I And what was interesting about the uh Can I see this? Yeah. This >> this is the letter. It's called the ratings direct and it was about Ashland. It said that we had a high debt load per capita. >> Yeah. >> And I mean above and beyond this override there's like 14 15 million of projects they want and if you read in here they you know they started taking roofs I don't know maybe around 2014 those used to be paid for out of the out of the or um operating budget. those became debt exclusions and even those feasibility studies. So, we've been taking on saying we haven't been raising taxes is ludicrous because we've been taking on more in these debt exclusions.
And Georgia, do you want to continue your thought there? Yeah, so following up on it so at the the uh high school softball level in terms of pitch variety, what do you primarily see? Fastballs and changeups? Or there are other other sort of pitch varieties that you're seeing? >> Yeah, we sure I mean the the best of the best have a number of different pitches. Um probably one of the most difficult pitches to hit from some of these girls is a rise ball. When that ball comes in looking like it's going to be a nice strike right down the middle and it'll just come up on you. That rise ball's tough. Other girls have a drop. And uh even some girls throw a screwball uh and a little bit of a curve. So, there's a number of different pitches that they throw. Uh I've been having a blast myself right now.
So, both pretty good pieces of news right there. So, so thought that was good to share. received a lot of emails lately that I wasn't sure. >> Um our the uh if you're part of the uh exit portfolio uh process, Miss Leer does a phenomenal job with that. In my experience in this profession, I I don't know any other school that does something like that. So, um coming in from the outside world, that's uh into what this district does with that. It's pretty incredible. Phenomenal that the kids get the opportunity to do that and very beneficial and she puts in a ton of time and work to do that. It's a it's a very unique and beneficial event for our kids and our community part of that. So, it was a good day last Friday. >> I I would like to say that I sent in and we should be very proud.
We really like to do all of them, but we're going to we're going to propose to do half this year. Um, which are eight desktop computers. Um, from byspeed, those are 1315 a piece comes out to about $10,520. And then one teacher desktop, it comes out to $1475. So that total comes out to just under $12,000. And then we're going to try to replace the other eight next year moving into next year. So, when you're looking at the total cost for the technology rotation, um we got $7,800 for our teacher laptops, $23,356 for our clear touch panels, a little under 12,000 um for the desktops, and the one teacher computer puts us at $43,151.84. We have 13,116 left in our GE reap grant funds to reimburse the purchase for that. So, the total cost coming out of Capital Outlay would be a little over $30,000.
Um the only of of course the the result test results just came out two weeks ago. um Arizona data has not they have not released the state data yet. So I don't have a percentage for you there, but you can see that um overall we've done um at least as well and mo and mostly much much better than the state average um as a district. Um that being said, as we look at at um the school level, we've got lots of things to celebrate. Tech once again did a fabulous job reclassifying 10 of our um e students. And by reclassify, again, just to remind you, it just means that they have passed the test, the English test with sufficient enough score to be deemed um proficient in English. So that sets them up for success in the regular classroom. Okay. Um and Del Rio, again, pretty solid at 35%.
Uh I also attended the Sundown completion ceremony and this is always one of my favorite events and year events and thank you again to Ms. Musse and all of her staff for making it such a beautiful event. Thank you. >> I also attended the Sundown Mountain graduation ceremony at Vista Center of the Arts and just want to congratulate all those students. Thank you. >> Good evening. I also attended the Sundown um Mountain completion ceremony. I just want to say thank you to Principal Musse and her staff for beautiful ceremony and congratulations to all the students. Thank you. >> I do not have an update. Next we'll move to item E, number one, motion to consent agenda items. I motion to approve consent agenda items as presented. >> I second. >> Motion carries. Item G information and discussion, information on AI guidelines. Dr. Croto. >> Thank you, Mr.
So big hollows on that list. So Christina, you you uh represent us very well. Thank you. Come on up. Come up. >> Can you say anything? last week. No, I just I couldn't do it without all of you at Big Holl. You guys, most of you know my story. I was one of you at one point. Um, but my heart was really on a path to teaching and it I took a strange route to get here, but was really excited to start at the age of 47. Kind of old, but I love what I do. I love coming to work every day and it's because of the parents, the teachers, the board, the superintendent, my awesome principal, and all my students. And there's a lot of faces in the crowd of of students that I've had in both second and fourth grade. So just thank you very much.
This was a wonderful evening filled with pride and excitement. We're so proud of our students and wish them all the best with their next steps. And then, several high school students showcase their hard work and talents in a variety of competitions during the SkillsUSA State competition. Caitlin Filk, Caelum Sampenars, Jacob Dillon, and Addison Torossian will be moving on to compete in their respective events at the national SkillsUSA competition in Atlanta, Georgia this summer. Congratulations to all of them. >> SD 308 eSports team had a strong showing at the IHSA State Finals. Aaron Montoya and the Rocket League team of Gavin Zuber, Liam Scarpino, and Lucas Scarpino finished among the top 16 in the state. Congratulations. >> 10 high school students were recognized at the skilled trade and military signing day as they prepare for the next steps towards careers in skilled trades or military service.
Yes. Yeah, >> it was it was pretty neat to to I'll talk with Rick later to see a valadictorian and all of his accolades, but Mrs. Woodward and I just met a rocket scientist. So, >> yeah, we did. >> Oh, yeah. >> All right. Well, we cleared out a room, but that was exciting. We'll move on to item number four, which is comments from the board president. And I have um some special news to share that um our humble, fearless leader um loves the attention, I'm sure. But Dr. Scott Windham uh is recognized for uh from the Indiana Association of Public School Superintendent as being the District 5 Superintendent of the Year for 2026. So, we are very proud. Yes. Um obviously they see what we see in him. Uh the accomplishments, everything he does for our students, our staff, and the community at at whole at large.
Um Um one time was when they just had a severe labor shortage. They couldn't hire enough auditors. And so we were well behind schedule in audits then. And then also when the federal SR um and COVID relief dollars were flowing into every local um taxing unit, they were completely overwhelmed and couldn't possibly keep up. And so um those are two different times that they've lagged behind. But your question um the most recent audit by the State Board of Accounts of our district funds, including some federal grants, that one still not posted the State Board of Accounts site because it has to be approved at the federal level first because it's a they audit the spending of selected federal grants. And so it's been done for a significant period of time, but it hasn't been posted to the State Board of Accounts website. >> Almost 2 years.
more has been talking with the DCSC staff members and students a lot more often now trying to get their perspective of things and we now have a social media section for our community communication and our new logo our new motto and mission statement has also came around this upcoming year and Dr. Moore has set up a group to bring info for the better of the corporation. And we also have a brand new bulletin board in the middle school. Reflection and future direction. Our meetings allowed us to turn vision into action. This year has delivered an opportunity for advancement far beyond discussion. Foundation of this council has set off for continued progress next year. As a group, we have met goals prominent for the development of the student voice and active participation. Uh this group has played an important role in driving improvements and achieving goals.
I. Oppose the same. Okay, that carries. Um, every year I am come to you requesting for permission to apply for federal and Indiana Department of Education grants. These are including but not limited to title one, title two, title three, title four, formative assessment grant, high ability, early intervention, Indiana Department of Homeland Security, secure schools, and Indiana Criminal Justice Institute. Um, these are a lot of our grants that fund a lot of our programs. This is just more or less mainly a formality for me to have to come to you every year and ask for your permission to apply for these grants. Um, I think you know me well. If I can find money for us, I go out and I try to find that money. So, um, so I just need that permission and a motion this evening to proceed with those grants for this summer.