So, um again, those were procedures that didn't exist in the past and now all you big corporations, if you'd like to come by and and offer some cash, we'll name a room after you. Maybe. That's it.
Is there any discussion? All those in favor? That motion carries 5-0. All right, we will move on to item number eight, unfinished business, and we'll start out with hearing from Mrs. Alde on the enrollment report. As you know, this is a busy time of the year with enrollment. Um, so we're in the middle of multiple things. We're in the middle of returning student registration. So, um, having our families just update records of students that are returning to Avon and that helps us know where we're at, of who's moving and who's staying. Um the other piece is we are enrolling new students and a majority of our kindergarten students that will be coming to us next year and we're running we always look at our number compared to last year at this time and we um last year at this time had 501 kindergarteners and this year at this time we have 500.
I know we've had initial talks about it, but I think we still need to be able to say can what we're proposing fix what we what is broken? And I don't think we know what is officially broke yet. So, I think that's that's my biggest concern with this discussion is it's a lot of what-ifs, but we're not really sure of what actually broke first. Well, I think I would just do this. Rich, you've been here the longest in the entire time you've been here. When have you seen a full financial audit report? Like every 2 years. >> Yeah, I saw two when I was board president. Mhm. Every 2 years. And is it is it what we received from SBOA? Was it this? Like that is a lot thicker, I think. Yes. Was it provided to the full board or just to the executive committee?
They're going to be you have preferences throughout. So then you're going to place the animals best to worst or what we think's best to worse. Maybe the officials don't think so. And that's the that's how you get your score. So the officials will go through. If I like them one, two, three, four, but they like them 21, three, four with cuts of 3, two, and five, then I take a three-point cut on the top and I get a 47 out of 50. So, but if the person likes it, it's just that that's how you get your points throughout the day. There's a set of officials that go around and judge the classes and we judge the classes and you basically they're the the referees that then we back to. Is that good analysis? >> Yeah. >> Okay. So, we're going to roll into Lincoln Land IC there.
Does this give them any role once if if the we pick one of these projects to work on, does this vote give them any role in any of those future projects even though we can pick our own architect? >> It could. They have everything underneath their roof to do the projects. Um it's our choice if we want to have a separate architect, we can go out and have a separate architect. They can provide other services as well. So, um so, that was the other thing I think I liked about it was that we have the freedom to really select whoever we want, but they could like be the construction project or the project manager um or something to that effect. Do we still have to get other bids? Yes. Or we had to. Yes. >> after they come back with the Yes. Yes, you'll still have to get other bids and stuff.
Um I think we'll probably lean on some legal counsel to advise us on how to be consistent and fair in this process. But the exceptions that were outlined in the piece of legislation include students that have an IEP, a 504 plan, may need language translation, could be authorized by the superintendent during an emergency, or a documented medical condition. Um, it doesn't mean if a student has an IEP that he or she is guaranteed access to the device. What it means is it can be considered. I think one of the things that we'll need to really be mindful of is obviously we issue devices to our students. So, for example, in the 6 through 12 world in our school district, each student receives a Chromebook. I would challenge anyone to find a um tool or uh an item on a cell phone that is not permitted educationally on their Chromebook.
So, developed an engagement improvement plan. The whole thing is in your packet, but the highlights are basically um we have a meeting if things are starting to go south and these are some goals that they'll have to work to um increase their course completion by so many percent a week, complete so many assign assignments per day or per week, log in Monday through Friday, etc. And then there will be a weekly check-in um with me through either adment messaging um which is right in the program. If they have it on, that message pops right up. They can't miss it. That's wonderful. Um and also weekly um communication with the parents through Edenum Sensei. That's a program that um they can subscribe to and see their uh kids coursework and how much time they're spending. I've signed everyone up for it and we really haven't really hit it yet.
I explained that I think Whan has four different choices. I think it was four and that why don't we have four different choices especially when it's getting expensive. So I was very happy to read um that we have now moved to three choices um there's standard optional and optional grading. Standard, optional, basic and optional grading. So you can go as low as3 which is going to help people because you know it's it's a little crazy out there with all everything from your homeowners insurance to your car insurance to your food to everything >> which is why I think that program is great because there there was one that you're specifically paying more to get more renewables and people in an economic position to do that may choose to do that but if they're not they have a chance to get a over. Okay. Uh if people saw our first conversation, heard our first conversation, um because this is fun, too.
It should be is there if there's anyone who wants to come up. Again, let's make this welcoming. Let's make this people feel like it really is the people's night. Hey, you want to come and talk about this? Can everyone get in line now? I'll give a couple of minutes for people to get in line. Um I just think we we I hate to I I know I keep saying this, but I think we need to do better. We we need to just really want to hear from the people that live and since I've lived here, I don't think I've It's very rare, like totally rare, if someone says something that maybe they probably shouldn't say or need to say. In general, people get up, they're very organized in their thoughts. Uh I was organized, I'd written everything down, and I don't know. I I I just don't think there's a a place for it.
It's like if I don't know what some of the navigation buttons are, I have to keep going deeper and deeper trying to find them. Um, >> so I and those things are I we've heard about the people not you know needing the website needing improvement for a long time and I get that government has a lot of things to do too but what what we would like or what I would like to see is where does that fit in the plan and how can that be tackled and it can be can it be improved slowly right I'm not an all or nothing person and snap my fingers and >> oh it's going to cost a million dollars right is there a way to phase it in and make it better and can you show progress so that we'd like to see that I think on the goals goals and objectives.
And one of them was the ke there's it's this year it's 1 I don't know it it was it was 378 or 380,000 more than last year and Oh my god. So I went back I I just happened to have this stuff in my drawer and I was going through some stuff and I pulled something out and I was like it ke was 1.7 million in 2014. This current amount is less than that. So but that's already been baked into the budget back in 2014. So I think to say that this kee and making weird comments about it like oh we should cut them and give the money to the rep the other schools. I don't get it. But it's like we're being told that this is such a big thing when it's already in the budget and if you look at the budget they're inter in included debt which is inside and not debt excluded that came down I think it was 330,000 340,000.
They'll need a base hit here. Base hit help yourself here, Bella. Base hit to help herself. And it's going to be a pass ball, and she's going to get in. Kriegsman scores without any kind of issue there. So, the the the Clockers managed to get one across on the pass ball. I was just going to say we we need a base I was going to say or a pass ball. And I we hadn't seen one yet today. And and that's the first pass ball. It was like perfect timing for a pass ball for Ashley and with tie the score. And with Nico on third, another one is basically a guaranteed run. So, you got to squeeze that there. Domestico up. She swings and misses. Yeah. You got to count for me here, George, please. So, we got two and one to Domestico. Oh, okay. Randall toes and throws.
>> Somebody pick up too. >> Yes, we Yes. Thank you. N Yes, NHS. No, that was NHS with uh Harrison's group. >> Yeah, she took NHS. She had about 40 kids out there and then she had another teacher go out there and help her do that. So, >> yeah, we had over we had over a hundred kids helping on that day. So, like I said, the goal next year is to have everybody out there, but sometimes logistically it's pretty challenging right away. >> Yeah. Yeah. Thank you for that reminder. >> Yes. And as we wrap up another year, I just want to thank everybody for everything that they've done to make this another excellent educational year4.
There's a second by Josh. All those in favor say I. >> I. >> Any oppose? Same sign. >> I'm going to stay. >> That's fair. That's fair enough. >> Time to get up. >> Okay. Okay. And then item number 11 is our end of year board meeting. >> Okay. So, we need to come to a consensus to have our end of the year fiscal board meeting. Um, that'll that's in June. Um, we do have our regularly scheduled board meeting for June 8th. Okay. Last year, we had it on the last Wednesday and traditionally looking back, we we tried to shoot for that last Wednesday in June. Um, if this holds true, that means that that last Wednesday would be June 24th. And we usually do that in the morning uh just to try to help you guys if that's what you'd like to do. um we just need to kind of come to a consensus on if that's what we want to do or we want to change that time.
And the um classes for parents to learn how to speak, read, and write English are held at Territorial on Wednesday nights. They have their last class this week. We have had uh we had 27 classes this year. We had three instructors. The foundation paid for child care workers and the curriculum. The 14 parents who are super high achieving. They want to resume again next fall. the ladies who have been teaching the class want to teach it and they've now my chair's sinking on its own. So, I was so tall before I could reach the floor. Now, it's sinking down. Um, it's probably why you switched it off on me, lady. Um, but it is they are so excited to do this stuff. They're going to be branching out um and offering um not I'm not sure if they'll be doing it through us, but uh parents have requested citizenship classes and things like that too to learn more about it.
Um we want to make sure that we're really being selective with what information we're putting in there and what is coming out as we review it. We do want our students to start to utilize this in appropriate capacities. In a moment, Dr. Longoria will talk a little bit about how our students will end up using utilizing it and how our staff will help in assisting with them utilizing it cuz there are different variety ways that will support student learning and support our staff with what they do in the classrooms on a daily basis. >> All right, so for student guidelines, we'll start with K4. In K4 world and with all students, you'll see repetition when we get to 5-12 as well. Um but AI is a tool that we learn with, not from. Students' own thinking, creativity, and ideas are really what matters most. We want to keep that central, of course.
Any questions? Okay. Please have a motion to approve the certification of hazardous bus conditions. >> Second. >> Vivian and Ash. All in favor? >> I. >> Any oppose? I say. Uh.
>> Any questions or No. I have a We can go over more of those later if you want. All right. Approve consent agenda 9.1. Can I have a motion to approve the consent agenda? What's that? Oh, 8.2. Terribly sorry about that. Thank you for catching me. All right. Thank you for catching Um our board protocol discussion. Who is leading that today? >> I am. But anyone else, feel free to lead it next time if you I'll take I'll take the next one. >> All right, you're signed up. >> This one's an easy one. >> All right. >> Um so, just a reminder, we're just reviewing our protocols so that we have an opportunity to kind of not only be transparent with the I don't know, six people in the room and the other maybe six online, but um >> 100 plus. >> There are. Um but also so we have an opportunity to discuss it amongst ourselves and just uh provide clarity and um kind of evaluate whether or not anything's going to potentially be up for discussion um in the future.
>> So we're running pretty exactly the same. >> Um the other piece we're monitoring right now is our non-resident enrollment. So this is year two that the boards appro opened this back up because of our additional construction and we have space again. Um last year at this time we had 64 students and this year at this time applications we have 73. So we're running a little higher in that area. So just a busy time and as we know the importance of students and the impact in our schools.
I don't know. I I This is my fourth year. I honestly, I don't recall seeing it. So, did did did that get did did that get disseminated to the rest of the board? Do you remember? I don't remember. That That would be a good policy. I mean, Dale, have you seen a full Not that I recall. I think that would be um What is That'd be Is it the full >> thing to be included in the F-100. I mean, is Well, well, I mean, you just talked about wanting to be notified as a board and it could be posted anywhere. Matter of fact, Dr. Phillips and I talked about it being posted online and I went to the website he gave me and they didn't have the last one posted and that's how he arrived at the federal part of it has to be signed.