And not only are we getting funds, we're getting really good professional development activities by the Connecticut State Department of Education. And I do like to remind everybody this was a choice. This was not the Connecticut State Department of Education saying you have to be a commissioner's network school when I arrived as your superintendent. This was something that I thought would be really good for us from an instructional standpoint and it also helped us with a a funding structure. One of the most exciting things that we have going on is Mr. Bishop has reinstated as a request from me our horizontal and vertical curriculum teams. So we now have teams that are working K through 12 in the area to English in and math and really looking at what we're doing starting at the youngest grade levels at Sherry Brook all the way up to our our high school level.
So um they're really not there long uh two years max basically before they're they're moving on. But um >> what >> um I'm sorry. Go ahead. No. >> What's the um salary for assisted principal? >> So, we're going to cover that in here. Um >> Okay. >> Yeah. This that's where I'm getting to now the the reductions. So, you know what you see here, the 300,000 on the screen, that is the um town council recommended reduction or the not recommended, town council adopted reduction. Um, and my recommendation was to take the full 300,000 of that from the medical benefits trust fund. Uh that allows us to retain everything else that the board had agreed to back in uh in the winter as to what our priorities were at that time. So everything else you see in here helps cover the cost of the increased medical benefits uh or excuse me increased um custodial um contract or uh manages some of that um the 107,000 that we had to cover from title one grant funding.
John Devett said Miss Saunders taught him how to do his taxes, which might be the most useful thing he learned. Malik Glenn called Miss Pletchus the goat, not just for teaching, but for showing up and supporting him. Elizabeth Gray said Mr. Gracia believed in her even when she didn't fully believe in herself. That's what matters. As you take your next steps, find your people and be that person for someone else. And yes, call your parents back. They've earned it. Lesson three, go allin. Jay Holland said, "There's nothing worse than knowing you could have done better. She learned to give it everything she had. Will Deetsz learned it through tough basketball practices when the conditioning felt endless and he was exhausted, but he didn't give up. Brooks Congleton learned it through repetition in marching band over and over and over and over just to get a little better every time.
We'll continue with our agenda. Thank you. Oh, thank you. >> Okay, continue with our this evening's agenda. Our next item is the Barbecq Unified School District financial financial report from um Miss Clementina Carla. >> Good evening again. I hope you had an opportunity to review the student account uh student activities and auxiliary balances through April 30th, 2026. The total revenues in student activities for April were $2,53645 from prom ticket sales and concessions. The total expenditures in April were $11,832.18 for prom, senior trip, pizza for project, yes, and a field trip for the eighth grade. The ending balance for all clubs on April 30th, 2026 was $96,577.70. The student auxiliary account had revenues totaling $784.50 50 cents from activity fees and play on sports. The expenditures for the month of April total $295.84 for sports supplies and an officials fee. The ending balance for the student auxiliary fund on April 30th was $9,1442.
So what do we want? It's basically floor walls >> like cosmetic stuff >> and ceiling. Some of it's cosmetics, but like the ceiling as we went through, some of that's a barrier, too, that helps, right? Insulation and and and other things, durability and and flooring is one of those things that you need to replace every so often. So, yeah. >> And general trades renovation. >> Um, general trades, I think those were for some of the areas, just updates in the trades areas, the the um CTE classes, just getting those up a little bit. We didn't put a ton into the general trades areas. It's mainly and there's not even a ton as far as when you consider the cost of the bond into the classrooms. >> But I think what we can what what our idea is is is if we're doing electric once again if we're doing some of this doing it more stripping it down to the studs and then we can run the wire put new walls and put new ceilings.
>> Yeah. >> Oh. So first is there's two motions that we'll need. One is to approve the evaluation, the other is the pay. So the first is the evaluation. >> I'll make a motion to approve the superintendent evaluation for 2526. >> Second it. >> Mrs. Lewis, >> yes. >> Mrs. Amas, >> yes. Miss Peters, >> yes. >> Mr. McInness, yes. >> Mr. Ashley, >> yes. And then the next one is to improve the um the performance pay for 2526 which is lack of a better word of bonus. And uh just uh we're very happy to be able to provide that. >> I'll make a motion um for superintendent um performance pay increase. >> I'll second. >> Mrs. Lewis. >> Yes. Sith Peters. Yes. Smas. Yes. Mr. McIn. Yes. M. >> And what we've all been waiting for. Mr. Schuber's district financial report. >> Quiet. You took away my microphone.
And it's not small group two is also tier one. So it's not always students that are struggling. It's meeting students where they are and where they are there in their reading. So some students might be more advanced than others and they're they're pulling groups for different different skills. All right. Okay, so that was the answer to the first to that was part one, which is what are the needs that you're seeing that are keeping us from getting there. And then the part two, slide 19 is how can we break this trend? So, to address these needs and break this trend, our focus moving forward is on strengthening that instructional coherence and intensity, right? So, that each student is receiving that strong standard standards-aligned tier one instruction, that we are increasing the effectiveness and consistency of tier two small group instruction, we are supporting teachers in using that real-time data to create those flexible groups, and leveraging coaching, PLCs as professional learning communities, and professional development together to build teacher capacity.
Robison is a is a semi-professional clarinet player and they're going to be putting on a concert in the parking lot after the meeting tonight. So, >> [laughter] >> thank you again. All right, uh moving on to the consent agenda uh for tonight. Uh is there a motion to approve the consent agenda items as listed? >> So moved. >> Thank you, Dr. Robison. Is there a second? >> Second. >> Thank you, Mr. Brainard. All those in favor of approving tonight's consent agenda items as listed, say I. >> I.
Any questions or concerns? >> Alex, would you be able to join us in close session? Yeah. >> Okay. All right. Hearing no questions or concerns. Roll call, please. Madam Secretary. >> Miss Beng. >> I. >> Dr. Hall. >> I. >> Mr. Swallage. >> I. >> Miss Zumb. >> I. >> Mr. Gyos. >> I. >> Miss Wolf is an I. And then Mr. Brown. >> I. Motion carry. We will be in close session for approximately an hour and we will not take any further action thereafter. So, thank you public for joining us this evening. Please have a safe and productive rest of your evening. Take care.
They're looking to start that. So, that's giving us, or at least me personally as a School Committee, hope that we're going to be able to add some of this stuff back to the budget. Each year we tend to suggest this point where decimating that school. Each year we're taking things away from a school that's growing with in population. We need to should be adding. So, I don't think it's a bad thing to use the cash. The question is, what specifically I love the idea of being able to do one day a week for fourth and fifth graders. It's like two or three hours of time. Maybe fourth, 0.5, 0.1, whatever. 0.1 is a half a day, so three hours. So, you could even go 0.05 and get an hour and a half. I believe they So, we're we're talking about 90 minutes worth of time for an employee that we don't even know if they're going to be here, if we're going to be able to hire.
And this board has actually played a significant role in watching the development of the new reading program at Cherbrook Primary School that our curriculum committee has spent several times this year, I believe two times this year, really looking at the new reading program at Cherbrook and our staff at Sherbrook. That's not easy work. That that's a heavy lift. And when you're you're learning something for the first time and you're really trying to um teach it with fidelity and honor it with fidelity, it it is something that we're extremely proud of it and I'm glad that you are able to witness this. And you have also heard throughout our our time with student achievement that we have our MTSS system where a lot of you have asked what do we do with the children that may be falling behind by certain grade levels and and we we continue to have academic intervention and enrichment opportunities for for students.
Um, and so what you'll see here is this is a $112,000 reduction in our uh stop loss um projection. So uh the stop loss, our original um I won't say quote, but the original projection from our provider was a 16.1% increase. um we have beyond confident assurance that we can reduce that by 112,000 in change. So um that will help you know cover well obviously covers more than the cost of the the full um title one um the high school social studies you see here if we reduce that line by 103288 that's top step sixth year next year um that's a reduction now granted we would use that to pay for an AP on the other side you'll see the other side of the ledger the other side of the balance beam in a second uh balance scale. I mean these we in the budget book the principal um Kim was split across two lines in half.
Whatever you do next, go allin because wondering what if is harder than trying and failing. Lesson four, say yes. Emily Bill said, "Take every opportunity." She stepped into POW Lab clubs and new experiences that shaped her path. Paulie Snavely tried theater for the first time this year. It was scary, but it helped her grow, and she made some great new friends. Chase Putty found his people through band and soccer. One of his best moments was being in the final four run for soccer, a bond for teammates that will last a li last a lifetime. As you head into your next chapter, say yes more than you say no. Yes to new things. and yes to growth. Lesson five, stick with it. Isabella Zapata moved here and had to figure it out. How to study, how to work, how to improve. Noah Nukem pushed through challenges and chose to graduate early.
Are there any questions? >> No questions, Miss Carlo. Okay. And then we also have the expenditures um through April 30th, 2026. As of April 30th, 82.90% of the budget across all funds has been expended and encumbered, leaving a remaining budget balance of 17.10%. The average expenditure percentage through March, I should say April, is 83.33%. BSD has spent 59.02% of its budget to date, not including incumbrances. Funds 570 and 691 are projected to be over budget if all incumbrances are fully expended. Fund 570 has uh sufficient cash to cover the less than 1% overage and the budget will be adjusted if necessary. With only two months remaining in the fiscal year, it is unlikely the projects associated with fund 691, which is SFB will be completed by June 30th, 2026. As a result, related incumbrances will be rolled forward and cleared in fiscal year 2026 during the year-end closeout process.
And I think the ceiling grid and just kind of the mismatch ceiling grid that has happened over the years between the original school, the addition and some of the like and you know where there's a wall in some places in our schools like in Mr. Grace's office was one of them that we pointed out on the tour where there's a wall that splits a light fixture. So there's there's just some construction things that I think taking it down to the studs and um rebuilding it so you know you don't have to go to your neighbor's office to the back of your neighbor's office and flip on a light. There's not a wall that splits a window where you can reach in behind your neighbor's office. Some things like that that have been done through the years where we can put a wall maybe where it needs to be and split those things up better.
>> No. Sure. Everybody hear me? on the live stream. So, make sure use your teacher voice. >> So, here's today's here's our um district finance report uh for the period ending last Monday. Um Miss Jenn, if you could scroll down just a little bit more. Right there. Stop, please. Right now, we still have $615,000 within our M fund that has not been spent. Uh please remember that the majority of that will disappear when we start uh the end of the year payrolls and things like that. Um an update, we are doing better than our last update where we said we should end between 50 and $100,000 a year. Right now, we're probably we're looking at that 100 to $150,000 remaining at the end of the year. So, we were able to to move some things around. We were able to um take the the funding that we received for the um ex the utilities that we didn't save on the solar and we take that money to reduce our total electric payment.
Um and and our coaches, with the addition of our third literacy coach, we were able to make more movement here since January because we were able to make sure that every K-3 teacher, at least once a month, was seeing one of our three coaches, which is a I think a big deal when you got three coaches and 70 teachers. So, this work is also directly aligned to our move on when reading initiative, where the expectation is that all students are reading proficiently by the end of third grade. So, breaking this trend requires not just our continued effort, but really that sharper focus on accelerating the learning. Uh our next question is, "In-Ra measure 4.3 looks like last year's kindergarten, this year's first grade reading. If our youngest students aren't hitting their early reading targets today, how will that impact our third grade proficiency numbers 2 years from now?" And um we were real just kind of clear.
>> Any opposed? Thank you very much. And agenda item number nine, our action items. 9.01, fiscal year 2026 budget revision number three. Dr. McCord. >> Thank you, Mr. President, governing board member. Ms. Betts and her crew are going to set up shop and uh give you a presentation and then ask for your approval of budget revision number three. >> Hi. Can you hear me okay? Oh, good. It sounds like it's on. Shock. So, I'm here to introduce Jackie Matinen and Amber Morgan to make the final revised budget number three presentation to you. And I'm just going to sit back and watch. Here you go. >> Good evening, Dr. McCord, governing board members. Um we are here to present the final budget revision for FY 2026. And both Amber and I grew up um playing instruments, so I think we should set all the budget presentations to music next time.
You're talking about using cash to fund something in one town without talking about using a similar amount of cash to get something back in the other town. No, she mentioned using >> I absolutely mentioned All right, so so okay. So, if it's going to be 7,000 in Boylston, then going to be what, 4,000 in Berlin? >> What are the ratios? We can send that to Aaron. >> So again, that's money above [clears throat] a budget that we already approved, that we told voters and taxpayers we've already approved it. Please approve this at town meeting or we're going to have to cut even more. And all of a sudden now we've got 11, 12,000 dollars to hire back a position that we sat here in this room a month ago and discussed cutting. Nobody wanted to use it at Tahanto last year. It's a terrible idea.
and the school teams have worked collaboratively to review the student data, identify the needs early. And there's been this increase of collaboration with the the specialists and the teachers to really get students in in a timely and a consistent way to uh for progress. Board goal area two, partnerships and community engagement. I I do and I say this all the time and I bring it everywhere I go in public. the the strategic plan that you all developed for 25 through 2030, that's really going to guide our work. And we always got to keep remembering to go back to that and really make sure that everything that we're doing aligns with the strategic plan. And even just the implementation of of this year where all our continuous improvement plans have the mention of uh board goal areas and really drill it down to the exact specific goal within our strategic plan is a testament to you and a testament to our team.