So, in order to get a an accurate picture, you would have to sort of manually encumber that. Um and and encumbering just means assuming um the amounts are sort of carrying forward, right? So, assuming we're going to continue paying everyone, and we should, but I hope that's what we will end up paying by the end of the year. So, I feel like, you know, at this point, uh having uh that sort of district total of $1.3 million remaining um puts us in a pretty good place. Um we're solid, um especially with payroll encumbered.
Okay, we have a motion. We have an explanation. Um, any further questions? I'll call for a vote. All those in favor? I Amy. >> Amy votes I. >> Okay. So, we're eight on that. Thank you. Stuart Sher uh need to adopt the library collection display and program and review and reconsideration of materials. Uh I move that we adopt that policy. Uh quickly to summarize it's a it's a very important policy. It's similar to the one we had for all educational materials but this is specifically required by law. Now if you uh uh lays down guidelines for how materials in your library are to be selected certified librarian being part of that process uh it it spells out the policy the plan for someone who wants to see something removed from the library and it it will provide protection for the library in terms of what to do when that event occurs.
But really appreciate what you guys have done here on on short notice. It makes sense to me. Um I'm just not ready on on the line item level. So I I appreciate this route that we're taking to take it to the full board. >> Sure. >> Just for clarity, Matt, you're talking about the where were the 1.2 million reductions. >> Right. From your recommended to what was passed, what changed from that budget book? >> And now we have this additional one that we discussed tonight here. additional changes and so now put them all together and that's what we need to really hunker down on and and understand and vote on. >> Yep. Yep. >> Any other discussion? >> So the members of the finance committee, >> can we take a vote on the motion? All in favor? It's unanimous. >> Thank you, Jeff, for putting all this information together tonight.
So, so long as that device doesn't get stolen or removed from the district, we will be able to get it repaired as part of that warranty. So, what we're looking at is using the fees that we're collecting to supplement that warranty. And what that allows us to do is turn those devices around and repair them faster. We ship put them in a box, we ship them out, we get them back within 10 days, either replaced or repaired. Um, so we don't have to purchase parts anymore or have the tech staff dissecting those devices and repairing. uh each group. Um so one thing I wanted to add there too and I want to be transparent about the exact cost of the devices. We don't just have the cost of the device itself. We have to buy a license to manage it which is $32. That license is only good for the life of the one device.
I with graduation and other things going on that might be a difficult thing but we I mean we can we'll make it work. >> Good evening. My name is Bridget Cobb. I'm a new resident uh from a place called California and uh I would like to speak on behalf of the proposed bond and override.
So, our immediate actions are to establish those clear site expectations to help define when Amira occurs, how often, and who is responsible for monitoring that usage within the ELA and the SEI language acquisition classes. Also, to move from reminders to accountability. So, make Amira usage a standing agenda item in our professional learning communities and in leadership meetings with regular check-ins on usage data. And to also strengthen those classroom systems to provide coaching support to help teachers build those efficient efficient centers and procedures and behavior management to sustain that independent work so that we can see more examples of what Dr. Dotson shared with us in her learning walk. And then, to align that principal messaging to ensure consistency across all sites regarding iPad use as an instructional priority, not just an optional tool, or you know, not just for games. Not Not for games. And to address those technical barriers, to provide quick support on that microphone use, those are some of the challenges that we've experienced.
Any questions on that? I'm happy you can email me anytime, you can call me anytime. Uh we can look at any numbers, it's not a problem. Uh pardon my voice, I'm at the very end of a cold, and um I'm trying to keep hydrated and um keep my voice, but it doesn't it's not bothering me that much. Um the last item pertains to adult meal prices. This has nothing to do with students or children in our community. Um adults um in the district, or adults who come to visit the district, um can eat um in our cafeterias, and they pay an adult meal price. Um we have not, at least since 2023, increased the adult meal price. I I checked with Paul, who reached back to Rob, our former director. Um and we haven't increased it, so it seems like on a percentage basis, it's a large increase, but keep in mind transportation, food prices, things like that are all scaling upwards.
from someone from the community says this book should come out. It doesn't happen immediately. There's a process uh that has to be followed. Further discussion hearing? None. We have a motion on the floor to approve the library collections displaying program and review and recording 8131. All those in favor? I >> good. Amy >> Amy votes I. >> Okay. Thank you very much, Mr. Sh. and school safety guidance. We move that we adopt a school safety security and safety plan. Uh this is a revised policy. The biggest provision is it lays down what the schools should do should a federal immigration official come to school. Uh what are the steps that the school should take? And it it demands that the school has a policy and a plan for that which we do by the way. Thank you. Discussion >> was it was changes or it was >> it wasn't in there before.
>> Yeah, like I said, >> it was helpful. And you know, I just want people to know also that um you know, what's what's happened is which we always know is going going to happen is come May, we have more information than we had in January. And so that's what we're really dealing with, right? the contracts um losing a posi losing Kim. >> Yeah. >> Deserve and you know trying to maneuver that position to the best that we can knowing now what we know and also knowing um what's happening at at the state level in terms of support as well. So, um, so thanks for staying on top of all of this as we move along because things will still change. They'll keep changing. >> I appreciate you guys, you know, take, again, I I hate to like throw things at you. The the like the Kim um retirement uh, you know, kind of forced my hand later in the game than I'm used to.
Once that device is gone or um surplused out, that license cannot be reused. Uh we have in past years purchased cases for devices. That's one thing we tried in the 23 24 and the 2425 year. We really didn't see an improvement in the situation with that. So we stopped buying those for the current year. Um you'll see of course we have to pay a tax um for those devices. So you'll see the really the device grand total there. And that's where again I'm proposing to adjust the the the total loss fee for the current year to be in line with what we're actually paying. So, and that's where you'll see that that reduction from 389 to 380 for the devices because that's our actual cost of replacement. Um, so of course it's our belief if um um if students care for the devices that we won't have those issues.
I actually wrote this down so because I realize after sitting 15 years on that side of the dis three minutes goes really quick. With that, uh, good evening, Mr. President, board member, superintendent, cabinet, and members of the community. Thank you for the opportunity to speak tonight in support of both the bond and the override, and to share why the decision matters to every member of our community, especially those who are understandably concerned about taxes. I want to begin by acknowledging something important. No one wants to pay more in taxes. That's an real concern and it deserves respect. Every dollar matters for families, retirees, and property owners alike. The question before us tonight is not whether taxes are wanted, but whether this investment is necessary, responsible, and worthwhile. As you all know, and we've talked about, and I have experienced uh working here, our schools here are aging.
Um the part two to this question is next level support, which really is dependent upon whether or not the grant continues, um which is to integrate into coaching cycles the use of Amira. And to clarify ownership, and this really talks about So when it says identify which teacher or team is responsible for ensuring each student meets that weekly usage target, that's because we have many like walk-to-read structures what in our our district where we have teachers teaching language acquisition minutes and ELA minutes, and they might be receiving those minutes from a teacher who's not their homeroom teacher, so then who like how do we make sure that the lines don't get crossed? Those are the things that we need to uh establish. I think a lot of the things you said earlier, when you spoke about Amira earlier, too, make that context gives a lot more I mean, when I asked this question, I didn't have all that context, so it I didn't This is all great information, and it makes more sense having heard the other stuff, too, so.
And as I say in the memo, this still represents a really, really good deal for people from not just a cost basis, but a convenience basis, right? You get your right here, you don't have to call DoorDash and things like that. You can just go to the cafeteria and pick up a meal. So, Aaron, just for the public, it's going from what figure to what figure? Say again? It's going from what dollar figure now to a dollar figure for next year? >> Oh, yes, I'm sorry. We're going from $5.25 to $6 is the request. And And I got to tell you, they're providing a Paul Fourier, our new nutrition director, does an incredible job. I mean, the lunches that he's providing at the high school as well as at the elementary schools, he's doing some really good things. So, we're really excited to have him join our be a part of our team.
It was specific for federal immigration authorities for obvious reasons. Um so it it was in there but it wasn't. It wasn't specific. Now >> other discussion hearing none. We have a motion on the floor to approve security and safety plan. Um all those in favor I opposed. >> Amy votes yay or I >> Thank you, Mr. Shil. Uh, I move that we adopt the first first Oops, I'm skipping ahead. >> No, you're right. You're right. I skipped over budget procedures, didn't I? >> Yeah, that's where you are. >> I would move to first read the budget procedures and line item transfers. This one uh it's actually nothing new uh but it eliminates the need to notify the staff notify the bargaining groups should we have a surplus in a nonlapsing account. We would be delighted if we had a surplus and a non-lapsing account to not notify the staff about.
But um we're still, you know, we still have time before the 21st to I think adopt a really good plan. Sam, >> I just want to um I I really just want to go on the record and really publicly thank, you know, Matt for speaking at the town council meeting. I personally think and I truly believe like the points you made Matt really helped it really raised and helps influence some of the TC members who were pretty much on the fence um just so that they can support our schools our programming. So I you know I think it was a really meaningful um comment uh that you made. So I just want to thank you. Heather made comments too. I think all of us kind of work obviously Jeff hopefully to help support and move this along. But um I truly believe Matt's comments really put some people to leaned more to the approval side, you know, the support side.
So, um let me see that next part there. If you want to scroll down to the next section there. So um considering uh the broader question of whether moving away from the one-toone assignment model may be more appropriate and it we are feeling that it would reduce unnecessary uh financial strain on community members while still allowing students to access the technology they need for schools. So for the uh 202 2025 2026 year, we're going to for the new year, we're going to move away from uh the take-home Chromebook model. Schools will re uh return to maintaining classroom sets of devices unless specific uh students uh demonstrate an educational need for take-home Chromebooks. Uh Miss Maison School will remain likely in a more of a take-home model just due to the to the specifics of the school. So, like I said, we're not going to tell schools they have to from the district level do it a certain way.
Many of these systems are long past their uh lifespan. And ignoring these issues does not make them go away. It only guarantees that they will become more expensive and more urgent later. Just like maintaining our homes, taking care of problems is always taking care of problems before they become an emergency is always the more cost-effective choice. Ah, and of course I went right past where I was going. So the bond does allow us to do exactly that, to plan, fix what we already have and prevent much larger financial burdens in the future. This is not about overbuilding or unnecessary spending. It's about protecting the investments we've already made in the community. For property owners specifically, this matters in another critical way. Strong, well-maintained schools are one of the biggest factors in protecting and often increasing property values. Even if you do not have children in the school system, and this is for our most of our community, the quality of our local schools directly affects the desiraability of our community.
Thank you. Of course. Uh 24% of K3 teachers have not yet implemented database changes from monthly data meetings. What is the plan to reach those teachers before the school year ends? Um again, our instructional coaches have been partnering with their site principals. They have been meeting regularly. We anticipate this data to look a little different in our uh next presentation. And as a district, we are working toward establishing those conditions for professional learning communities, which will also help to elevate the conversations around data. It's a very timely question. So, the SEI scheduling model is identified as a barrier to small group instruction. Has the district committed to resolving that structural conflict, and if so, by when? So, yes, master course scheduling plays a critical role in how we structure instructional time across campuses. So, we recognize the challenges of balancing scheduling within the various site models for targeted SEI instruction, and also the need for effective small group reading instruction.
When did you start? So, Rob left Rob didn't leave, by the way. He just moved in terms of um He got a promotion. He got a promotion, yeah. He Yes, with the Whitsons. Yeah. So, Paul moved to a bigger school district through Whitsons, and Rob came and joined us Paul Fourier, but he's done an incredible job, so we're really fortunate. He's been doing the stuff that we do for our meals here as well too, as well as even for strategic plan as well too. So, he's been providing some nice meals for our students and our staff. So, it was like a month ago or spring? Oh, no. September. Oh, yeah. Yeah, yeah, about a year. Yeah. Yeah, Paul's been with us for almost Yeah, I I think we >> policy needs to be updated with his address, email address. Okay. Just FYI. Okay. Yeah, [clears throat] I'm Yeah.
That hasn't been a problem but should we have that we would no longer be obligated to not staff but the bargain groups would obligate them. It's a problem that's never come up for us, but it would be nice if it did. And it simply changes that a non-lapsing account. The CIP would not be in that non-lapsing account example that John, >> I'm sorry. An example of a non-lapsing account. It actually Anna would be a good one to be able to share. non-lapsing account has to be specifically set up to um with the cooperation of the town. Um once that's established, if we have a um surplus at the end of the year, we're permitted up to 2% of our budget to um deposit that into that non-lasting account to cover specific expenses. Um and that's part of the conversation with the town, >> but not the bargaining units.