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it's not seven so it doesn't pull fifty percent of it off if you're fifty percent of that and here that what's in what i find interesting is we tried to pass a bond five six years ago that was [Music] less than that final bid for central something 7.9 million yeah yeah yeah um yeah material is hard to get rooftops are really hard to get chips are possible now we have real supply chain for album patrols if you told me hey let's do controls i can't even i don't think i'd get anything for five months boards it's just there's not available so the tricky thing is there really isn't a whole lot you could do over the summer you're ready for next fall fix your unit or went by without anything for long i talked to jesse and i said i was having larry come up here and look at this unit together because he's replaced some fans and i've noticed back from larry on the number of actual compressors i believe we are at before working up there out of the eight they are all the large compressors where like in hollywood you have four large four small those are all four large ones and i do i have eight and i only have four that are working and when i started here this summer i only had three work one got replaced before school started well i kind of agree and think that this is going to take more in the discussion the time to kind of sit down go i discussions all your information sure hopefully this gets the conversation started giving us some options to consider thank you thank we'll be in contact let's take a round of applause time i took off too early you had to call me on the road i'll just i'll just sit here we're actually going into some executive sessions vice president i move that the board go into executive session to discuss teacher negotiations for the purpose of noticing items for negotiations under the exception for employer employee negotiations under coma and that we return to open session in this room act um let's think positive and say 7 at 7 15 with superintendent greg clerk and john sherman i'll say okay yes vice president i move that the board go into executive session pursuant to the kansas open meeting act to discuss confidential personnel matters related to non-elected personnel as they relate to an individual employee of the district's teacher staffing needs and placement and that we return to open session in this room act what time uh let's do seven thirty five is that okay seven thirty five with greg clark and johnny all in favor say hi uh we'll be right back daniel do you have an extension okay all right excuse me okay um on the agenda next is plains elementary school [Music] stewart brad he's the one okay did you yes i okay all right and next gabriel herzog pam fleming and emily denim for substitution troops okay those are all the emergency subs i believe okay the one the first one gabrielle uh she actually has a regular emergency substitute license the other two pam fleming and emily denham have that new license that's just the temp they call the teal license temporary emergency assistance license and they're only good until june the first the legislature passed that because there's such a shortage of subs so those two license only goes to june the first and the qualifications for those licenses is just a high school diploma whereas gabriel herzog she has a regular substitute license she's actually did getting a degree in elementary education and so she's willing to summon that to go into teaching so she's going to be more are they district-wide um uh pam fleming only wanted to do holyrood because that's where she lives emily denham and gabriel both said they would go district white okay so i have a motion from brad to second from dalton and all in favor say aye opposed same sign it passes here okay then we have the resignation of sheriff sarah schartz social worker at central plains elementary in pan styles the nurse first you have those letters that are on the page there are questions any further questions okay anybody seeing that i'll take vote all in favor say i i all kind of the same sign you should pass year uh more approval of sydney's contract [Music] that was a haircut yeah that was he had talked to us about that last month in regards to coming out for zero cost to kind of give the board some feedback on what we need to do as a district i would recommend the board except that if you see down there it says the owner shall pay zero dollars here's a motion from chad a second from josh any further discussion and then a report from the district steering city sabrina corbin i'm one of the members of the district steering committee so um just we're coming today to kind of give you guys a rough idea about what's been going on so first on behalf of the steering community thank you for the opportunity to form a committee of educators to have a seat in the discussions that would directly affect the staff and the students of usd 112.

so less than half of that so the number of kiddos county wide is is going down as well so questions on code we're going to continue as is and things seem to be working out pretty well um we do have a lot of people out but there's just this the cred going around that's normal we've had it too 2019 it was in december that was going around now it seems like it's they're not even necessarily code related it's just sick people yep yeah yes flu's back uh legislative updates so in here there is a legislative update the district belongs to a group called the rural arizona school coalition and we get together and with the guidance of some lobbyists we um they basically tell us what's going on and then the group which is other other schools in western utah county talk about it and then we may have we may support we may oppose or we may just take no action on each one there's um there's 14 12 baccalaureate degree basically they're changing they may change substitute certificates so you do not need a bachelor's degree there's already a process for that that we've been advertising as a district for emergency substitutes this would make the emergency substitute process the same for all substitutes there is um uh 1211 which requires school districts and charters to post on its website the list of learning materials and activities used in the classroom including websites worksheets and more this is a concern just because of the amount of work that it takes it's unfunded and if a teacher wanted to use something last minute it may limit that because it hasn't been on the website so this this is you know we're all weird we are a proponent of parents be involved with what goes on in the classroom how that is done if it's not a burden to the school district or burden to the teacher this takes up time important time that the teacher may have um civics test this is from one of our lb1 legislators right now the civics exam is a 60 passing rate this would change to 70.

my experience with the district we've had four topic 19 funds together they equal 6.15 million almost 6.2 million we came into the best of three funds last year the 2021 you're kind of that was your year one for those ones decreasing unrestricted state aid of 666 000 primarily due to state funding formula factors increase in extraction expenses of 937 000 staff salary increases increase in operation of non-instructional services of 505 000 due to increased operating costs and so there's there's going to be some change from year to year the 2020 year 21.3 million spent the 2021 year last year 23.5 million so 2.2 million dollar increase federal and state governments and charges uh for services subsidized certain programs with grants and contributions of 6.5 million and this is a sentence that's kind of interesting to me net cost of governmental activities 17.1 million so you think that operating expense is 17.1 million financed by general revenues which are made up of 6.2 million of property tax and then state and county aid of 9.6 so we do get paid from the state from the county there are districts out there probably 8 to 10 percent of the districts that don't touch state aid or county aid they apply the minimum property tax and the assessed value is so high that that brings in sufficient revenues for the operation of the district that's a quick summary any questions i might be able to speak to as far as trends i can get back to you and get a specific answer good job thank you thank you these ones i copied there's two of those and then there's six nice statements here's a little different color they came right from the auditor's print shop so moving on then to the statement of the period january 1st 2022 to january 31st 2022 i've got a report there in your bound book i'd like to summarize a few things there first one our mmo fund our main operating fund uncovered amount at the end of january 5.25 percent our capital fund 610 we have sometimes called daa or just district additional assistance 21.6 unencumbered and 620 our adjacent waste fund 100 so we haven't spent a penny cash on balances can i ask i'm sorry um adjacent ways i seem to remember maybe john can answer wasn't there to be roadway improvements around territorial uh sidewalks put in and so forth and i was by there today and the same old road is there and i see no sign of of any improvements but whatever happened to that project so with adjacent waves which is money that we can only use for fire lanes bus lanes or improvements next to the school district property for example sidewalks curbs and gutters all along the high school we're done with adjacent waves also the expansion of the intersection at two north and one west that was done with adjacent waves so there's two things that we were budgeting for one was a fire lane on the farm for some new buildings that were going to go in those buildings proved to be fairly expensive and that project was put on hold then the other was to build up a reserve so that when the town moves ahead with the improvements on one east overflight territorial that the district could pitch in to do the sidewalks curbs and gutters along the property line so that's still a couple years out so we're but we're saving this money and building up this pot so that we can contribute to that project and basically do the improvements next to the school district property we also have a need for some improvements to some existing um bus lanes and emergency lanes that we may give them to this money for any money that's that's spent out of adjacent ways actually needs to be approved by the school facilities board to make sure it meets the requirement of the law in spending this money so we can't just spend it willy-nilly there's actually a state approval process that allows this thing so it's really the town still has not been able to budget that project well i don't know if it's that it's actually on their timeline so it's not like they're um you know there's other projects that may be ahead of that but it's it's scheduled for a couple years from now so it's not i don't know if they're they're just putting it in their queue and um they'll work at that point i don't know just looking at our school sites that would seem to be one of our high priorities for the access in and out of territorial um that's the one reason i asked right and i if you've if you have kids over territory over there right we you know there's there's there's issues we have typically there's a line all along that comes out on the mayhem and sometimes goes out onto one east to get into the into territorial to pick up those kiddos so you know we've done some things better we've moved the buses out behind on the fire lane um so that's been helped that's helped a lot because it used to be out front so um we moved the buses but still it's it's um it's quite crowded the parking lot's been chained configuration has been changed and all too but still that access no sidewalks is just it's sad i'm sorry i that i haven't been driving by again this morning it just annoyed me and then i i knew obviously it seemed that we're not spending it yet so i had to ask yeah the plan is suspended on the town's timeline and they're it's on their schedule you should drive by about 2 25 to 30.

all right anybody have any questions okay please have a motion to approve the fcc's emergency connectivity funding before you vote on i just want to make sure you do know that that is going to look weird in our budget this year because i have to i didn't budget for this and we have to make the purchase and i'm hoping that we make the purchase get the devices and get the refund before the end of the budget year if we don't it might if it rolls over into like august it's going to look weird on our budget but the money will be coming so all right all in favor the motion is read say hi hi any pose not and support available seniority lists motion vivian and lauren all in favor aye any opposed eyes have it school fees can i just have one clarification on school fees i want to make sure you understand we threw in the fees went up 15 only for the purpose of we are incorporating the chromebook insurance into the fee if if students qualify for a free uh a fee waiver or if they qualify for free reduced lunch we don't charge them school fees but we will still if they want the insurance there's a note at the bottom that they have to pay 15 for the chromebook insurance to to cover any breaks i think it also goes to if somebody doesn't pay their fees their registration fees they would not have the insurance so if they don't pay the registration fees and the student breaks the uh device in december then they would not be covered because they haven't paid the registration fees are the fees required is the the 15 fee required technology insurance we have it as part of the registration fee we just wanted yes it is required part of it yes how's the current insurance policy work has anybody used it um anybody using our current insurance policy yeah we've had a lot of a lot of use out of it uh so far um it's definitely made our lives in the tech department a lot easier because it's a much easier conversation to have when that happens um so it's a lot harder to have that kind of it's been even more difficult now for those that haven't taken it when that when that happens but um i think this making it required is it's going to take a huge burden off of off of our plates it just makes sense there's no more debate after that first right you know and then in hopes that it also gets more people involved in paying the registration fee [Laughter] out of curiosity have you seen an increase in people bringing broken laptops now that they have the insurance um no the only thing that's spiking and we kind of anticipated that this time of year was the chromebooks that are on their their fourth year the the batteries are starting to go so so we've been dealing with that a lot more um predicting those are particularly housed here so they get used the most here um at least from what we've collected that gets used most here so yeah so the batteries here have been dying the most and that's not something that we've been charging the students for and that's just expected okay all right all right thank you maybe else have questions on the school fees okay please have a motion to approve the school fees for 2022-2023 second ash and gary bennett yes ballinger yes yes yes lions yes patterson yes yes the entry flooring project so this this is just uh part of the the school maintenance project grant so half of these funds approximately half will be covered through the grants uh we're we're taking the main entryways and replacing the tile with the uh the floor grades that you see when you walk into it to kind of get rid of the salt uh and tracking through the building so we're just trying to help that all right oh can i please have a anybody have questions okay please have a motion to approve the bid from charm floor covering uh for the entry flooring project to be completed in the summer of 2022.

it was right down the middle um which both mr petrina and i um uh anticipated would be the case just based on anecdotal feedback and kind of everywhere you're at in any community it seems to be right down the middle do some people have a little they're a little more anxious about things and others are ready to to take that mask off but that that was the response on that uh so so my question coming off that is you know if if 50 of the teachers would opt for a continuation of mask wearing um are there any implications in terms of our liability you know do if teachers are feeling unsafe or uncomfortable is that you know what's our responsibility there um and similarly you know i that carries into the area of families too so if if masks are optional and up to you know the choices made by families whose responsibility is it to make sure a child whose family wants them to wear a mask actually wears it um and again what is our liability what what is our responsibility in those cases yeah i think debbie i think there's two distinct questions there so let's start with the the first one um one we have it's important for everybody to realize we have two we have two weeks from from tomorrow essentially going forward uh to getting information from the department of public health or state department of education or in the case you're asking about liability um to double check with insurance or whatever the case may be but we we are insured through perma and um there's all kinds of communicable diseases and lots of lots of um issues out there that are potential risks for for any organization such as ours um so while that question in all the different in various conversations that i've been involved involved in has not come up um it's certainly something that i will i could certainly bring forward to attorney murphy um and talk to mr post about and checking with our insurance company on that that's something i can do i can't answer that off the top of my head tonight uh the other when uh can you just refresh me on the other one you're asking about mask wearing the students wearing masks well yeah i mean i feel like there could be a lot of um you know sort of an added layer of complicating factors for teachers in classrooms when some kids are wearing masks some aren't some parents feel strongly that their kids should maybe they have other health you know risk factors maybe somebody at home has health risk factors so you know what what's our responsibility for making sure those children wear their masks and are you know that are the teachers supposed to report to the parents you know those kinds of things sure well i think one of the one of the things we need to consider you need to know is actually we have an administrative council meeting tomorrow morning where this topic is on the agenda so again we have two weeks to work with this uh should the policy be suspended this evening going forward and and must be optional um so that gives us some time it gives us an off ramp uh to figure these some of these details out the things i can tell you that i know are our principals and our teachers would do at each of the schools and we'll again talk about this in detail and if we handle it each building appropriate to the culture of that particular building and obviously to develop developmental level deb for your question there is there are many things that that i think every parent who's watching right now uh know that if they call or write a note to the teacher especially the younger ones i get the feeling you're asking about the younger ones probably more than the older students that is there are lots of things that teachers know about a particular child based on a conversation or a no a meeting with a parent that they handle day in and day out and uh i don't want to be cavalier and just put that on our teachers uh in a conversation tonight in in my response but it's important to know that i mean we have climate teams we have developmental guidance opportunities we have social workers we can do uh mini lessons and videos with the students to talk about all of these kinds of things but also for the mom or the dad that contacts the teacher about their little johnny and his need to uh make sure he's wearing a mask or the parents desire to have that child wear a mask um uh you could bet our teachers will be paying very close attention to that doing the best they can um but we can't guarantee anything will the mass slip down past the nose right now does the mask slip down past the nose will the child pull it off to yell scream and have a good old time when they happen to hug their friend i mean we we just you know this is human nature and human beings being together in a classroom all day long so i i don't want to sit here and guarantee things either but we will be very very cognizant of that and like i said it's already on our agenda for our meeting tomorrow to talk about it's one of the first items uh as we consider a possible off ramp to uh mandatory mask wearing for everyone you know it's it's interesting john just listening to your talk one of the best letters we received um at least that i really uh tuned into was a parent who's talked a little bit about how they were talking to their child right it was a little bit on the older side um that when they're with a teacher who's wearing a mask you should put your mask on right and you know be respectful right if you're with an administrator if you're with a fellow student and you're in close proximity and they're wearing a mask be respectful right um and i think one of the the interesting questions is how can we use our uh all the uh social emotional stuff that we've been building up on caring for each other right to reinforce the what's good what's respectful behavior maybe you don't have to wear a mask all the time but have one in your pocket if you have to go meet with somebody and they and they feel like they should be wearing a mask and it may not be that i was thinking about what you were asking it may not be that a teacher could go tell everyone in the class has to wear a mask that's not what the deal here is but uh but i man i think we have an opportunity to reinforce that we're all in this together in a positive way and yes you don't have to you know masks would be optional if that's the decision we take but um but understand there are people who feel that they should wear a mask and and just how do you behave in those environments is a great discussion for students and bob that's exactly thanks for reinforcing that for me that's exactly what i was talking about when we you know the the principals talk and lead discussions with our climate teams and what that could look like in communicating that to the students absolutely um so i think that kind of goes a little bit with what debbie's asking which is i think you were asking really is is a teacher going to be responsible for policing masking and i think in the end parents are going to have to make sure their children know what they have to do but the especially the younger kids the teachers can be big help there so um but i think that's a discussion yet to be had so yeah i think that's a good point okay did you have other questions debbie or was that kind of the core of it i just well i was curious about even the current protocol when because i think i think now if students test positive their home for five days and then i is it still the true that when they come back they have to wear a mask until day 10.

now we're i'll say it right here publicly one of the things we're very aware of is that maybe you know problematic and we have to think that through and this is why we need two weeks because you're you're giving your medical information if you come if you weren't wearing a mask and then you come back wearing a mask for five days so that could be problematic so we're cognizant of that and again we're trying to ready ourselves you know on the off-ramp here to figure if we go on the off-ramp to figure that out okay yeah though i mean those were really my concerns is all these other implications that like you said we have two weeks to work on those things so so john kind of building on one of the questions that we asked she you you've talked to the eager union um have you gotten any had any discussions or inputs from any of the other uh union groups that we uh uh do and you know work with uh well in particular the nurses yeah i can tell you i'm working with mrs laforge who's our nurse coordinator she's been all the nurses have been tremendous and certainly you've you folks have heard from anna a little bit throughout the last two years um they're ready like dr sullivan and dr garcia to follow the the dph's uh advice and move forward uh and and have that off-ramp for um suspending the policy and moving to masks optional in terms of the other unions i have let all of the union heads uh pera's custodians et cetera know that we have this meeting tonight and certainly we're welcome to tune in so they were aware of what was going on and haven't been any major concerns expressed at all okay thank you let me ask if anybody else has any other questions for dr burrell this evening uh point no i don't have a question um i just have like a a comment but you go ahead mike and i'll go after you uh well when we passed this policy and we had we talked with dr dan murphy about liability uh he was pretty he was pretty uh specific on what our liability personally or privately would be as a board member had we gone ahead and for some reason passed no we're not wearing mass anyway in the beginning and and i asked him i was like so when will we not be liable and he said when the executive orders pass i thought that was pretty pretty clear that once the executive orders are gone that you know liability goes with that too i think there's a board liability i think that's true right the question i think that could be viewed broader on liability of what kind of insurance liability do you have and health liability do you have that if you're not wearing masks and yeah district suit for communicable disease would be that's got to be a first yeah that would be a really difficult one i think considering transmission schools are really low well that would be the other thing right mike you have to prove that you caught it in school versus somewhere else otherwise it doesn't seem like it's it's a high speed in schools in general uh i actually would like to make comment you know like bob read a lot of those emails i know a lot of parents are here and i just want to say i i appreciate your time in making those emails and a lot of you have been saying the same things you were saying in the summer and we i believe as we aboard we we take all of it seriously and uh and we very much appreciate the input the stories about the children are they're they're not easy to read uh some of the comments from uh the children testimonial document i read that was that wasn't easy to read so um but i i do appreciate the the sharing and um thank you again rosa yeah so um and i guess this kind of will end in a question for dr brill maybe but um so we're a policy making entity right so our our role should be to create these informed district level policies and ensure that they're being followed so um you know i think this is a public health decision and i don't think anything like that should ever lie in the court of public opinion so even my own personal opinion like the personal opinions of others in this town i don't think that that should be a factor that affects our decision making i do believe parents have the ability to choose what's best for their children but i don't think anybody has the right to increase the risk to another family member so when these two ideals are in conflict i think are what's should be informing our decision are the opinions of our state and local health officials which they have made it clear that they're comfortable in moving forward with removing masks and so therefore i am comfortable with that as well but what leads me to another question is and this was a year ago we were asking dr sullivan you know what are the metrics that gets us to removing mass like do you have these benchmarks that we should be reaching for so that we understand when it's safe to remove mass and so now we're at this position we never got that but now we're in this position where we will um where this mandate is going away what are the benchmarks i know dr garcia suggested that this decision may be reversed and he would recommend it be reversed should cases spike well how many cases like what are we talking about so i would urge you know dr brill or maybe this board to have some idea of what that means and i know other districts have done that they've already you know voted to remove the mass mandate but they had very clear metrics as to when they would feel comfortable doing that or when they would reinstitute it um so i think that's that's really where my opinion lies and i don't know if dr sullivan or dr garcia have given any input on that but i'll tell you what i uh i forwarded that note i think it was cheshire the one that we all saw that they had very specific steps uh dr burl knows the superintendent there and uh and said they have a very active uh health uh um health district with lots of people helping which is which helped them do that i would love to kind of build on that experience if we can but what i didn't share with everybody is almost all the other chairs of boards in this kind of chat room that we go through all were like man you got that boy i'd love to have some standards like that too and including me because we don't have that yet and so i think we ought to spend some time working on that i think it's a great idea it is a great idea and that again when governor lamont made his announcement early last week he said the dph would be in touch with guidance and now we're hearing we're going to get no guidance and i'm being very serious when i say this and i think one of the districts that was very public about their specific metrics talked about positivity rate as one of their specific metrics positivity rate um our own department of public health commissioner said is probably no longer going to be a metric that that is used um for a lot of reasons around test uh reliability and validity of getting the reported positive cases so um i don't know you know what those metrics necessarily will be um they're leaving it to the local um of course we'll continue to ask for it rosa and it makes it perfectly reasonable what you're asking for but um again in absence of that right now the focus on mitigation you know uh paying attention to our cases our specific cases in the schools with our students and staff and if we stay on top of that in a weekly fashion we'll know if things are spiking or not and then make a decision accordingly the other thing we can't ignore about is the you know negative effects of wearing masks we have lots of emails showing that so these methods have to take a lot into account not just these positivity like it's already been scrapped as far as it's a full picture and this is something that we're going to have to get more elaboration on but you know you have it's not just the you know this metric and throw a mask on we have to consider the effects of mass squaring on children especially young women well i hope once we go down this path i mean we're coming off that very steep tail end of a curve i'm hoping that um we don't it wouldn't take a big step for us to go re-institute masks i'm just going to say right once once kids are out of the habit of doing the math it's hard to go re-instantly so we ought to know that's fine and you know somewhat related to that though is um you know should should anything change you know i would also encourage us to you know authorize our superintendent to make those kinds of decisions rather than reconvening in a manner like this either in any direction any kind of changes regarding our code protocols you know now our state level mandates have changed so we have less sort of structure from above and so i think now would be sort of like a good time to um and i position understood you know make those decisions more quickly and more effectively i would agree with that i would agree with that and we could always put a caveat in rosa to that um board authorizes me in whatever capacity and then you know as soon as possible come to a board meeting to have a discussion about it so it isn't you know left to me to be um this one person deciding these very serious uh decisions and bring it back to the board for consideration absolutely well let me expand on that a little bit right because i'm not sure everybody who's listening in understands how the business is done we have a policy right that we approved right so that's actually a couple of policies but we have a policies that uh that's used are used to govern the town we went through a whole process of approving those policies stay very explicitly because i went back and looked at them it didn't give any power to the superintendent to turn on or off the policies they are our policies as a board and we of course have the right to waive our own policies and but um and turning them back on therefore would fall into our bailiwick in the short run i think we ought to be giving authority to the superintendent to act with kind of our blessing after the fact if if something emergency happens um and you had to do something um the in the long run though and debbie i think this is for your committee a little bit we may want to go look at editing those policies and imbuing the superintendent with the authority instead of having it be a board level policy and we could do you know if we make the motion the right way tonight we can buy ourselves time to do that in a normal course you know through between now and the summer say um but i'm thinking with the the smart thing to do would be to um actually have that policy tuned so that the turning on or off of mask requirements isn't something has to come to the board every time um and i'm hoping we don't ever turn it back on again between us guys but it's uh um but i think that's something we ought to look at so um the uh okay any other discussion points i'm just thinking who hasn't asked questions amy anything from you you're good i am i'm good especially the input coming from dr sullivan who i feel trends very conservative and has trended very conservative over this whole pandemic that carries a lot of weight for me aaron anything any questions from you before we go to the next step joey did i'm not sure if you had a chance to ask questions did you have any no no questions okay cool well let me just kind of do a quick straw poll and then i can put a motion is everyone ready to go uh move to uh to to wave the policy on masking or is anybody against that that's here on the call sounding like everybody's gonna for it okay did i read that right i just wanna see if i can read the room a lot of head nodding okay all right so i sent out a copy of this motion earlier i hope you all had a chance to look at it um i'm going to go ahead and read it john you have it so you you know i'm i will read it and then you can put it into the minutes and for the uh for the people listening in you know we've had i've had our council help draft this so that it carries the weight of what we do as a board with our own policies so um and gives i think some of the optionality we just talked about so if you guys are okay i'll make the motion somebody else can choose to second it and then we can vote um i move that consistent with the provisions of the brookfield board of education policy 9314 and effective on march 1 that brookfield board of education policies 4118.237.4218.237 and 5141.8 shall be suspended until the board takes further action on any of said enumerated policies or for the balance of the 2021-2022 school year whichever comes first for the purpose of making mask wearing within the schools or at school-sponsored activities optional in response to the statewide elimination of mass mandates masks shall not be required to be worn by individuals on school grounds or board-sponsored activities unless otherwise required by law regulation or by other legislative or executive order and further subject to requirements imposed by third parties related to brookfield school activities occurring off school grounds masks shall be still required to be worn on school transportation consistent with federal regulations furthermore the board hereby authorizes the superintendent of schools to act on its behalf to reinstate brookfield board of education policies 4118.237.4218.237 [Music] and 5141.8 in whole or in part in the event that a change in circumstances that would warrant such concerns or consideration and or upon recommendation from the board's medical and health advisors subject to final board action so second we'll move in a second just a general comment what the motion as long as it is suspends our policy on mass wearing let's be very simple that's what it does it most of the rest of the words are around either clarity or what happens if we have a spike right and [Music] and it imbues dr barrill with the ability to reinstate if it is warranted and dr brill i think our guidance to you would be let's go figure out and start documenting how high that bar is right before we go jump over it and i think we have that discussion already it also caveats that if the state does something or the federal government does something that would require us to reinstitute mass that we would have to comply with it because we will comply with uh with state and federal regulations um so and we've been pretty consistent with that as a board so it's a general description the core of i don't want the core of it to be missed the motion here moved and seconded is to waive the mask uh policies so any discussion okay hearing none all in favor of the motion please show your hands okay so we are unanimous thank you um so the uh any further discussion because that's the last of our business uh for tonight um uh dr burrill will leave it in your able hands to go work with the rest of the administration on the clarity of you know how some of these things will work right and if you need our help putting pressure on the csce or the dph we'll help um you know that's a problem i would ask you also to keep the pressure on the ciac because i think they govern more than we do what happens in sports and i know there will be people who want to know what's going to happen in sports and we need the ciac to speak up and they'll they should be moving knowing them they're going to want to move quickly because the senate just voted today so this is all we're probably yeah with the other boards of ed or school districts that are making decisions this evening are the the first because this just happened a couple hours ago right um yeah we're moving pretty fast here guys and uh and then uh also how we'll keep with the kindness compassion respect all the things that we want our our family and the schools to be living with so uh so with that thank you everybody all right so i know this has been a stressful for all of us stressful for the parents stressful the kids i think we're moving into a new face so with the support of our health advisors which i think is really important so thank you all and with unless there's any uh issue the meeting this evening is adjourned thank you good night everyone thank you

after that there's no funding that came in from federal government so it stands at about 1.3 million about 800 000 for cip and 500 000 for non-cip work and that's the only funding that's in that portion do you think having this [Music] coordinators school rousey roadster school coordinator would enhance this program we already have a we already have a coordinator that was that's responsible for it was responsible for this the state portion and is now responsible for for the federal portion so that position still exists in d.o.t until we expand this funding out that being said we have our bike and ped and active transportation group within the ot already so adding another position won't necessarily help us in implementing this program and then you know like when it comes to state and city jurisdictions with the safe route to school is this if if this goes through is that going to enhance any more things that you guys already have in the pipeline so from my perspective senator and this is this is what we always try to get done we we want to make sure that we push the priorities on our system we coordinate with the counties on theirs last thing i want to do is direct them on the priorities for their system so for those 85 of schools that are on their system we would definitely talk about how we connect to them and how we can make be additive to it but having a statewide committee that directs the counties on what they do i don't know if that's if that's stepping over their purview thank you chair thank you chair if i may please i'm sorry who's speaking here i'm sorry this is bev brody speaking hold on if if uh no okay i can't i can't believe i'm going through members questions at the moment so if you could just sit tight please i know there are questions from members of the committee if not uh just real quick back to ed if you have one i recognize uh we've been here for a little while now um if we were to have the ability to continue the safe routes to schools efforts have been ongoing for the last year bringing everybody at the table and i know dlt was invited to every single one of those is that something you guys would be open to participating in going forward so chair i don't understand why we wouldn't continue this conversation within the statewide bike and pedestrian programs that we already have in d.o.t i don't understand why we wouldn't pull it into an existing committee like the uh um state estate um safety committee i mean from my perspective there's those are groups that have already been established the programs are already moving forward and the robust communication has already gone on with the communities so i would much rather roll this through the coordination that we already have versus creating a new group i think i think let me uh just wrap this up real quick um if there's one last thing on this basically i don't know what the answer is here for how to get everybody at the table i think that's the end goal that we're trying to achieve because it seems like they're conversations happening in different areas i think for the moment we're not going to solve this right here but for the moment is d.o.t open to working with all these other stakeholders we can figure out what that looks like as as we move forward in session i guess is what i'm getting at absolutely yes okay okay thank you no thank you thank you any last questions from anybody else all right if not thank you everybody we're in a recess for decision making recess good afternoon we're reconvening the joint committees on transportation and education uh here in room 329 and online we've just heard sb 2544 relating to safe routes to schools which establishes the safe routes to school advisory committee given the conversation and i think some of the questions raised what we like to do is keep the conversation going but we're going to defer this measure for the time being we'll come back and see if we can't follow through with a uh task force and and something else to make sure everybody's at the same table that both uh the departments and the other community stakeholders are all engaged and we can get everybody on the same page so we're going to defer the measure for today and that wraps up our agenda mahalo everybody good afternoon welcome to the joint committees on education and higher education welcome to this joint committee hearing today today is monday february 14th at 3 35 we are in hearing room 229 this meeting including the audio and video of remote participants is being streamed live on youtube you will find links to viewing options for all senate meetings on the live and on demand video page of the legislature's website the zoom meeting and youtube live stream event will include the 3 30 3 10 pm agenda for the committee on education and committee on higher education in the unlikely event that we have to abruptly end this hearing due to major technical difficulties the committee will reconvene to discuss any outstanding business on wednesday february 16 at three o'clock p.m in this committee room i'd like to take this time to remind our testifiers that due to time restrictions on our hearings we will be limiting testimony to one minute per testifier per bill for people participating remotely please remain muted and video disabled until shortly before it is your turn to testify when i call your name unmute yourself and your time will begin after your one minute is completed staff will mute you so that we can move this hearing along in an orderly and efficient manner thank you for this agenda we are hearing senate bill sd1 relating to education to establish a working group to study and prepare an implementation plan for agricultural career pathways and report to the legislature and it makes an appropriation to testify interim superintendent ki payashi please good afternoon cherokee dhani chair kim and members of the committees keith hayashi interim superintendent of the department of education the department supports the intent of senate bill 2928 and provides comments the department believes in the importance of a career and technical education programs and their ability to prepare our students to be workforce ready we stand ready to continue dialogue with the legislature as to the best way to move forward move our programs forward thank you for the opportunity to testify thank you erica lacro vice president for community colleges not present chair [Music] tammy are you giving erica's testimony right i am so tammy chun for the university of hawaii i will stand on our wrist and testimony supporting the bill thank you tammy brian miyamoto executive director testifying for hawaii farm bureau fees good afternoon chairs kidani and kim and members of the committee's ramyamoto here on behalf of the hawaii farm bureau we'll stand on a written testimony in support of this measure thank you thank you brian that concludes the oral testimony members are there any questions of the testifiers no question senator kim thank you question for superintendent hayashi hello center kim aloha so um according to your testimony how do you your this bill and what you folks are already implemented how is that differ or how is it similar um the the department has our career pathways um our agriculture food and natural resources program of study uh has four different programs of study it includes agriculture and food production of business animal science food systems and natural resource management so those four areas definitely align to to the intent of this bill as well as the department um within that particular pathway within all of our pathways have pathway advisory councils and the advisory councils were formed to advise the standards associated with the courses uh offered in this in the particular pathway it's comprised of industry professionals uh post-secondary instructors secondary teachers and an administrator from the uh post-secondary or secondary level so um definitely aligns with uh with sb um and so um it we are able to um work together and moving forward with this effort so is is it are we duplicating what you're already doing or is it enhancing or i'm a little confused here well it's actually enhancing what we're doing um building upon what the department has are are it is it is it is not a duplication at all and so is the doe supportive yes we are okay because you just had comments so i wasn't sure if you were commenting in support or yes we're commenting in support thank you senator thank you chair the questions members do we need to go into the room no need to break up what do thank you after discussion with the uh higher ed chair the recommendation for the department i mean i'm not the department the recommendation for the chair of education would be to pass this bill out with amendments the amendments would be to move the working group to report to the due also to have working group members selected by the doe in consultation with the university third the appropriation will go to doe for the purposes of the working group and for technical and non-substantive amendments members questions [Music] if not for for uh education pass senate bill 2928 sd1 with amendments cheer votes i for the committee on education on sb2928 sd1 chair's recommendation is the password amendments chair votes i vice chair kim aye senator de la cruz excuse i vote i senator favela hi four eyes chair and one excuse your recommendation is adopted thank you for the committee on higher education same recommendation senate bill 2928 sd1 to pass with amendments discussion not your vote side shares recommendation for on higher education sb 2928 sd1 is the password amendments chair vote vice chair kidani hi senator keith agaron excused senator wakai excuse and senator favela chair you have three eyes and two excuse your recommendations adopted thank you thank you this meeting is adjourned welcome to the senate education sorry welcome to the senate committee on education today is monday february 14th for our 315 agenda we are in room 229 this meeting including the audience video of remote participants is being streamed live on youtube you'll find links to viewing options for all senate meetings on the live and on demand video page of the legislature's website where this agenda we have two bills and we will start with senate bill three three three relating to education appropriates supplemental categorial funding for remote schools repo appropriates funds to testify superintendent hayashi please all right geron vice chair brian hallett do you assistant superintendent for fiscal services on behalf of superintendent interim superintendent keith hayashi the department stands on his testimony in support of this measure and will be available if there are any questions thank you brian next to testify osatui junior president hawaii state teachers association aloha chair and members of the committee laverne moore speaking on behalf of osatui junior president of the hawaii state teachers association we support senate bill 233 since the passage of act 51 in 2004 weighted student formula has had the unintended consequences of limiting academic programming for children in small and rural schools the hsd agrees with this legislation of subject to legislative appropriations a remote school may receive supplemental categorical funding to support additional instructional and support staff in addition to the allocation determined under the weighted student formula that is made to remote school as identified in this bill to provide all keiki in hawaii with access to a quality education the hsd asked your committee to support this bill mahalo laverne next to testify ivan lao interim executive director for hawaii state public charter school commission good afternoon chair kidani vice chair kim members of the committee the state public charter school commission appreciates this opportunity to submit our testimony and strong support the commission deeply appreciates the inclusion of our public charter schools in this funding measure we look forward to working with you on this thank you very much thank you yvonne that concludes the uh oral testimony members any questions on this bill if not we will move on to our second bill which is senate bill 2564 relating to after-school programs appropriates funds for the department of education's resources for enrichment athletics culture and health program to match federal dollars that the state receives for the 21st century community learning center to testify interim superintendent hayashi please aloha chair kidani vice chair kim and members of the senate committee on education and kara tanimura interim assistant superintendent for the office of strategy innovation and performance on behalf of interim superintendent hayashi department of education the department stands on its written testimony in support of senate bill 2544 and appreciates the attached appropriation to provide high quality after school programs for intermediate and middle school students thank you thank you yvonne next to testify yvonne lau intern executive director hawaii state public charter school commission good afternoon chair vice chair kim members of the committee the public charter school commission appreciates this opportunity to submit testimony and strong support of this measure just to note a lot of our public charter schools do apply for and have received funding for this program so we are deeply grateful for its continued support thank you very much thank you next to testify also to a junior president testifying for hawaii state teachers association aloha chair members of the committee laverne moore speaking on behalf of osatui junior president of the hawaii state teachers association we support this bill after school programs provide important learning and enrichment opportunities for potentially thousands of our k-12 students across the island 72 percent of parents surveyed in hawaii agree that after-school programs help working parents to keep their job the intermediate years are important for reversing high school dropout rates and ensuring students remain engaged in their education and community the reach program meets this need to provide this up for appropriation to match federal dollars to fund the reach program in hawaii the hawaii state teachers association asked your committee to support this bill mahalo thank you laverne [Music] next to testify dean nathan morata college of education please good afternoon cher kadani vice chair kim and members of the committee nathan morata dean college of education here at the university of hawaii manoa we stand in support of our written testimony and i'm available for any questions thank you thank you and this testimony is also from michael bruno provost of uh manoa next to testify paula adams executive director hawaii after school alliance chiara kidani vice chair mercado kim members of the committee my name is taula adams with the hawaii after school alliance since the beginning of the pandemic we have been hosting community meetings with after-school programs to share resources talk stories and support them as much as we can in those calls stories have been told like the one from a middle school in the big island where half of the kids choose to stay for the after school programs the parents are so thankful for the opportunity to have their kids engaged in enrichment activities explore their passions and learn and fun in a fun and safe environment on another program in waimanalo where the kids learn math through cooking or a program in waialua where students are fully engaged in stem for all these reasons i'm happy to see this bill supporting after school programs for the last years and a half i've been receiving phone calls from parents saying that they need an after-school program for their children if if this field passes we'll have more programs for our children to learn be safe and engage thanks for this opportunity to testify thank you paula next to testify maria glidden individual maria there please not present chair thank you that concludes the oral testimony we had 23 testimonies all in support members questions of the testifiers if not do we need help we have a question okay senator kim let's see who's here i guess some superintendents uh so currently the um after school program the funding what where what's the funding like or is that the is that the obstacle is getting getting people to hire people and getting resources as far as bodies to get the program up and to where it was before aloha senator kim this is kara tanimura um yes so the current funding is just under 600 000 that's what we received this past school year so an increase to 6 million is quite a bit and yes the challenge has been getting personnel so i guess i'm just wondering from the six the six hundred thousand to six million um why the big gap in that and and again is it the funding or is it getting the personnel i believe it's the personnel so general right now the reach funds that we receive in the 600 000 is about is from general funds and is it and it funds all of the pro it's been adequate in funding all of the programs it's just for the middle school grades so just three grades um it has been adequate but um we believe the intent of the bill is to match the 21st century funds that's why it went from it went to six million okay and 21st century excuse me 21st century is k to 12.

questions members senate bill 2564 to pass with amendments chair votes eye checkpoint's eye on senate bill 2564 with amendments any members present voting in opposition any members voting [Music] with reservations hearing and do we have senator de la cruz online no so four members present or voting i one number excuse recommendation is adopted thank you members that concludes the meeting from the committee of education

we don't really see a huge impact from that um you know we have we had anyone not graduate because of the civics test no yeah so it's not something we've had really good success with it something that will continue we don't see that being an issue 2124 doesn't really impact us that's where some common school districts which are elementary school districts we have a lot in this county kirkland school valley model creek which is yarnell congress they actually tuition their kids to districts out of high schools a lot over in the verde also um caught widow creek and stuff like well i think they do it a little different because they have a union high school district but there's one example was i think down in in congress elementary school district they send kids to different schools and the amount for the same student at each school was significantly different and so they want to try to do something to fix that and they're thinking about just getting rid of tuition there's some issues with that that we're um talking about but that's what that is a school district lapsing that's where if the district had less than 150 students in a year and there's a fair number in yavapai county that fit that bill then the county school superintendent and the county board of supervisors could actually dissolve that school district and have it be absorbed by neighboring school districts without a vote of the people that are involved in that school district so that is a concern um i know that the county school superintendents are really pushing that we think that they have it down to maybe 25 students and there's still districts in the alpine county that have 20 less than 25 students and then the county school superintendents would like to get that down to eight and we still have school this one school district with less than eight kids in the empire county believe it or not crown king beautiful school um and a pretty big district but they have very few kids um school library books this is where districts would have to basically post books before they buy them for review also we would have to keep track of give lists to parents who requested it what kids are checking out the library again not we are a proponent of bringing parents into the classroom but the burden on the school is just an additional unfunded mandate that the school district would have to deal with uh school buses through transportation um for those that know uh you remember beginning here i was driving a white bus picking kids up or in our case it's the yellow bus this would formalize some of that part of the problem is what they're proposing is not in um does not follow federal law so there's some issues there and then last is school facilities this is 2180 facilities replacement renovation funding if you look down at the bottom they can deny new funding for buildings if a district has a d or f so districts that are struggling academically which a lot of times are they're also struggling financially get less money yes and so we have a you know just in general the philosophy of this this group has a has a you know is is against that just because it's it's penalizing districts that may for in many cases it's not even their fault are struggling and they need better ways to help them out than taking money away questions on the legislative update so i'll try to be bringing this to you into while the legislation isn't just the legislature is in session and keeping you up to date on that last thing is our next board meeting is a special day it was scheduled for march 14th initially we moved it to march 9th because march 14th was during spring break so our next board meeting is wednesday march 9th at five o'clock yes karen would you pretty please send out a reminder [Music] thank you any questions for mr shaw this evening thank you for all of those updates we'll move on to item 6e1 and 6e2 mr livingston financial reports please okay president thomas members of the board district administration and staff ladies and gentlemen i'd like to add an item it's just a quick review of the 2021 financial report and it could be considered part of the consolidated working for i've got 158 page documents if you want one you can certainly have one i would like you back at some point it's nice to have when people show up this is now it should be today on our website you go to financial transparency and they changed they talked about bureaucracy but i don't know who did this but for years it was comprehensive annual financial report for some reason the bodies that review the government finance officers and arizona school business officials and school business officials international changed it so it's now an acfr rather than a cafr so don't don't get confused if you see an annual comprehensive on there instead of a comprehensive annual it's our report for the year ended june 30th 2021 and i'd just like to go over a few highlights again if you want to take one page 24 has some nice circle graphs and it's got the percentage of the 23.6 million that we spent last year i'd like to just review where those percentages were by category 49 was spent on instruction last year non-instructional services 80 student transportation services six percent maintenance of plant that's custodial that's facilities maintenance support services administration 12 and support services students and staff 13 percent and a couple uh sentences again our private sector audit auditors einfelden beach put this together after hours and hours they're here probably 35 hours on site august and november and i did probably 70 hours work preparing for this and a lot of staff did and kathy little spent probably just as many hours as i did with student attendance reports data and this was a couple nice sentences the following are significant current year transactions that have had an impact on the change in that position increase in operating grants and contributions of 2.6 million dollars primarily due to increased grant funding related to cobit 19.

so that fund is scheduled to receive another 100 000 this year from levy started at 198 000 we've added so far from the property taxes collected in the fall eighty one thousand now we've got two hundred and eighty thousand there we'll probably get another twenty thousand more this year and that's that's the goal to just add a hundred thousand a year if you get too far ahead of city planning i guess then that's we don't want to be seen as just banking if we're going to work with it thanks john thank you so so i would like to call your attention there is on on that page in your cash fund balances we now spend 143 000 on our school facilities for uh projects we've got weatherization projects at each school these are assessments to see how to weatherize if you toured a couple of del rio and territorial you see there's building issues we're trying to do some weatherization assessments and design studies the weatherization studies are complete the roofing repair studies are complete and the heating ventilation air studies air conditioning studies are nearly complete 143 000 that we've spent so far on those two different contractors to do design is going to go up by about 360 000 by the end of march it's in funding they've all been all the requests and invoices have been turned in and when we're all done we're going to have about 520 spent on these just designed an assessment then we'll get a bid on the street in march and general contractors will bid on that and we'll select a contractor and then school facilities board might take up to 120 days to fund that for construction so that's that's where we're at we've made progress in the last six months and just to be clear for for y'all and and the audience this is not money coming out of the school's budget this is money that the school facilities board a state agency actually awards to the school to upgrade facilities that may be um in need and this is the weatherization is painted to be honest um they call it weatherization but it's it's painting and then the um the roof work and hvac work is because most of our classrooms are tooled with swampers and if you want uh to enjoy the day um i'd say the first week in august go into a classroom with uh 35 high school kids in a swamp or cool room and you'll see what our kids are going through and what um we're working on to things so just one more once then if you follow the cash flow along at the end of january we run for 3.4 million that's cash all funds and student activity well it will give the student activity but uh any questions on the reports as far as cash funds or district operations as well at this point in the year the 134 000 that we have in the student activity account is right where we want to be there's quite a bit more activity than it was then there was last year at this time activities are being used and donations are being received uh year to date 24 000 has been received 80 800 year-to-date extent [Music] that's right we have good internal controls on these funds and the person that receives the donations it's not the same person that deposits them so there's segregation of duties there just like we do with our history and that's it for that report thank you all right item seven a through i is our consent agenda which is an action item um could we have a motion to approve tonight's consent agenda i'll make a motion to appear tonight any questions comments second i'll say all in favor all right thank you all right um item eight a make sure i did that correctly a um administrator on assignment strengthening instruction for special populations hi um so i am bringing a proposal to you this evening to help address the learning loss in our most vulnerable student populations that we experienced during the pandemic as you might recall with our sr3 funds we needed to set aside 20 of that money from that grant to use for learning loss during cover learning laws last summer we ran a very robust summer program but we also know that helped catch kids up a little bit from you know days that they may have missed a prior year things like that interrupted learning due to illness but as we've moved forward in this year we've taken a really deeper look at what will help our students get further faster and help them get caught up in that initial 20 set aside we set aside more than enough money to cover a few summers of super robust summer school but what we know is last year people were quite eager to send their kids since learning have been interrupted all year this year probably not so eager right you know because they've been in school all here and so one thing i did starting last spring i meet with the instructional coaches every month and of course meet with the administrators every other week together and then meet with them individually really started asking the question about as we go forward what is this where are our greatest needs and consistently over time i've heard this our burgeoning special education population as you've heard i've been in the district 14 years we've gone from 11.4 to almost 21 of our student population is in special education this board has approved several new classrooms and programs over the last couple years to help meet those needs one thing i want to point out about our increase in special education numbers is not coming from students who have been identified internally it's coming from students who are moving to our district and people are moving here with children with very very profound needs in fact a couple months ago you might remember we came and asked you to approve transitioning some of our classroom paraprofessional positions to certified nursing assistants because we have students who are profoundly medically fragile and our classroom parapro signed on to teach kids how to read not to make sure that the life-saving equipment children wearing their backpacks is functioning properly so we started addressing some of those things from a very physical needs standpoint but consistently my instructional coaches have said a few things so my administrators these kids are coming to us really really far behind and our teachers don't feel adequately trained to meet their needs because some of the teachers like me we started years ago maybe six or eight percent of our student population was special education and they were served in special classrooms well now lots of our kids are served in the mainstream and our teachers don't feel like they have the training or the knowledge for differentiation or instructional strategies to help the kids be successful not only that we need to get kids caught up the other thing is we're back to i came to the district in 2008 we are within 13 kids of our english language learning population that we have then when the economy dipped in nine we lost several students over the pandemic you heard mr schultz say statewide 50 over 30 000 students didn't report to school this year everybody's back and not only are they back we have lots of students who don't speak english um this number will astound you i guarantee it we have 29 students at cheer valley high school who can't speak english and like 20 of them came to us this year and didn't even know hello that they got to graduate right because we're all held accountable for helping kids graduate in four years whether they speak english or not and so we have dedicated this significant amount of our resources our frozen el director has been teaching at the high school this year we have a special language learner class at heritage middle school we have language learning programs at every campus but the need is performed and the coaches told me study the other thing we need is years ago arizona passed a law that everybody had to receive a special training in helping students who pour second language well the training now has been greatly diminished over time the need for it and as you know from the teachers who we hire we hire a lot of teachers who are coming to education from non-traditional pathways like they didn't go to college to learn how to be teachers they didn't go to teacher school they're they have another first degree and they're learning how to teach school on the fly and taking classes at night or we have people who are able to become certified because of their years in industry so they haven't received all these trainings and i asked our coaches if these are the third thing by the way was um we have all this beautiful technology people needs we need to like devote more time in the classroom to helping people learn how to use their technology so i asked the coaches because remember every building has a half time coach can you guys do it no we've got our hands full with people who are coming to the profession unprepared to be here they need to learn how to write lesson class and read standards and manage classrooms and we don't feel like we're the experts in this so we kind of took a hard look at it and said what can we do maybe in one year with some of this learning loss money that we know now we're not going to fully use for summer school what can we do and i started knocking it around last summer started talking to john about it probably in july or august and we just sort of let it percolate see how things would look in the fall see where kids are evaluating their test scores all their interim progress in classrooms talking to teachers and what we really decided is we need a super saturation for one year we need a full-time person who can get into the classrooms who has strong coaching experience who can get like a baseline everybody up to a baseline in helping our special education learners helping our language learners and if we do that then the coaches feel like they can maintain it but we know we need this intensive thing and we've done intensive saturations in the past especially with language liners of course you know people come and go and very few little staff still remain with us 14 years later so we really thought how can we do this and how can we make this happen and i even asked the coaches can any one of you do it can i pull you from your coaching position for a year no we don't feel equal to do this and so it as john and i talked about it i met with mrs reeder and you'll see your name later on your personnel report but we have someone in the district who is the very best equipped person to take on this role honestly i wouldn't even be pitching this idea to you if i didn't think we had somebody who could do it because the chances of us finding someone would be slimmed and milled especially at this high quality and so because it does not impact our budget because it's designed for a year because we believe we can completely saturate and literally provide one-on-one instruction with teachers in the classroom through a process where their individual strengths are analyzed and then the coach works with that teacher on the things that teacher needs to be strengthened with maybe a little bit of small group instruction and things like that but we all know if we had a one day training on how to better reach your spread students it doesn't like it doesn't take hold you need it's like if somebody met with you once a year and said i'm going to teach you how to throw a baseball you got to absorb it all today good luck it's like that you need somebody who's you know coaching you when you're on the pitching route and so you that's the kind of program that we want to do won't impact our budget we think we can accomplish mighty things in one year that's the type of request that we're making we think you know many of you have asked me what can we do about the learning laws the other thing you need to know is three of our four schools because one of them isn't graded because they don't take state tests that's territorial i've been identified for the last three years in the world for school improvement because our special education students and our language learners are not making the same academic progress every year that their english speaking peers or non-special education students make duh it's like no kidding right these are kids who already struggle for different reasons and so this is another way that we can really go about trying to strengthen what we do we also know that dr burdette is looking to hire a new assistant director we're hoping that assistant director carry forth special education professional development as well so we have some other long-term plans in place so it's not just that let's do it and then go off the cliff it's let's do it and let's figure out some ways to sustain it so we're asking for this position that doesn't impact our regular budget which clearly is important it would be for next year and we're evaluating the success of it as we go throughout the year so ask away and real cindy this is a silly question everything i've read this i agree 110 of what you're saying except for the title the title administrator on assignment does not describe what this position is about is there a reason for that there is a reason for that it's because we feel like this position will be at an administrative level and have the full authority to work with teachers in the classrooms in a non-evaluative method it's not it's beyond the scope of regular coaching yeah i understand that but it doesn't describe what the focus of this and i you know you've given a broad range of people from ell people to special needs kids is there a descriptive name which would describe it or you think it needs to stay more general to give you more flexibility uh even though you have a person in mind well i i will tell you this i asked mr show what do you think we should call it he said call an administrator is actually really good also and maybe it could be added to that which is its administrator on assignment strengthening instruction for special populations which is really what this is for but the you know because we have paraprofessional you know we have like generic titles principle for professional things like that and we have our coaches are really teachers on assignment poas and so those are kind of the positions themselves are kind of generic and then we get down into more descriptive as you know stuff like this when you approve the position you're approving this strengthening instruction for special populations so it's just that administrator on assignment we use that toa that kind of stuff it's just a generic process july 1 so john when it comes to the classification of these funds is that going to be classified as an administrative cost or a classroom well it'll be an administrator but it's likely going to be instructional support would be where it would fall into the normal category of expense so so cindy i'm curious about this the person and i don't and they're not looking for a name but what astounds me if i heard you correctly this person is qualified pre-k to handle profound profoundly disabled and our elo population the instruction so it's not to serve students it's to serve the teachers at all levels because strategies are strategies and mr fogo you might remember because you probably took the scfa training yeah the structured english emerging training that was the first required by the state and mr livingston took it i took it mr shull took it everybody who's my age or older and those strategies are ubiquitous um what's good for a kindergartener is an instructional strategy and language learner because it's the it's the level of the kid and the type of learning that they need to do that's not contingent on their chronological education i mean it sounds like you know uh endeavor for i mean i mean every every round every teacher and everything can imagine every teacher in every building is saying yeah i need that and you would be astounded i and i we've done some surveys i asked the coaches to do one-on-one and it overwhelmingly i don't know what to do with the students that we're receiving and i and the thing i love is the heart of the teacher i want to do right by every kid and i love that yeah sure and i get that sometimes you need a saturation in order to have a deeper understanding since i know it's very unique concept and we are really pulling out all the stops to try to help get our kids up to sleep any further conversation questions comments i'll make a motion to approve the request uh right of a one-year position for the purpose of strengthening instruction in classrooms or special populations are present fantastic all right item hb is a separation of the high school assistant principal and athletic director or mr scholl i think you know if you want to come up i'll talk about it and then there may be questions for you so when i was assistant principal to high school there's actually four positions um that were basically administrators or quasi administrators there's a principal an assistant principal a full-time athletic director and a full-time cte director right now at china valley high school the three people are doing the job that used to take four people to do and we have more athletics and we have more cte programs so we have a principal a half-time assistant principal and half-time cte director and a half-time athletic director and half-time assistant principal so three people doing the job that used to take four people and all that hi uh ms wolf talked about kind of how that has impacted her and her department and administrative administration at china high school so over the last couple years we've seen an increasing number of students returning to campus that have for thc nicotine attendance is not being um adequately monitored because of the amount of time we're looking at discipline students are having a difficult time getting back into being students a higher percentage um and we've been spending a lot of time including myself and so we want to still continue working on our focus on building our cte programs and then for me i want to spend more time in the classroom i want to work with my teachers with data because a lot of the data i'm producing and sharing with them but it really in order for them to have that ownership they need to be looking at it with me and learning how to look at the data from our benchmark testings or our act or whatever we're using in order to make changes in the classroom for instruction so um that is that would help me immensely by having somebody that could just focus on discipline and attendance um so i won't have to be involved with it as much and give us just more time for other things um so not that i would still help but it's just it would alleviate sometimes the the girl stuff does get with me says i'm your female administrator so this wolf came in to um came to me with a proposal she has the capacity within her existing staff to take one of her teachers and um and take that teacher and make him a half-time athletic director and halftime teacher and really two of the three sections that are going away are athletic pe sections so it would really only impact one academic section and we've looked and they have the capacity class size to do that to lose just one academic section so this person would be teaching three periods in the ticket probably in the morning and then in the afternoon they would be an athletic director and so it's not any additional fte that's going to be added but there is additional expense because that person would get a stipend um for being athletic director because there's a lot of work outside of the normal day this person would be responsible for and then also the classroom site fund that they currently get within the this teacher would no longer be eligible for half of it so on top of that um skype then there'd be half of the classroom site fund that would come out of mmo now so that the cost that we're predicting is about and then we extend their their days not just a 146 days they go to 158 days for half their job so with the extended contract for athletic director the stipend and the addition of the classroom cycle and money coming out mno it would be 20 but we're basically adding freeing up half an assistant principle to help out with the discipline and freeing up more so i absolutely am in favor of going back to four positions i think that it's needed twenty thousand dollars kind of sounds like a drop in the bucket to me and i'm kind of wondering why we've chose half time rather than full time it seems like as as you said you know athletics has grown there's more is this teacher going to end up being taken away from teacher duties maybe just a little more than what we possibly may have i guess i'm looking at it in the long run it would it be better just to pull the plug and go for a full-time a.d and approve those funds rather than just doing it halfway right now we had talked about that and what we decided was let's take this step and then evaluate after a year and if we need that additional fpe half an fte we can come back to the board at that maybe a year from now and say hey we did this half we really need it as a whole and so the other thing that we have now that we didn't have back then is there's also a part-time administrative assistant right for some of the administration that this job used to have to do is now being handled by an administrative assistant or a secretary to do a lot of phone calls and scheduling and things um and be available in the morning so it was kind of like a baby step to get us halfway there and if we needed to go all you know an additional step we'd come back to you at a later time and i do get that i really do um do you have a plan in place for the what ifs the what if the ad just absolutely has to do 80 stuff during school time in the past they did have the position and they were able to because now we have the administrative staff um i think that that can be taken care of in the morning and then the a.d will be available in the afternoons because most of stuff for like setup of games and those things happen in the afternoon um and um if there is a meeting at aia we can get them a sub just like you would for another teacher and those are probably once a month once every two months and this teacher actually already the one that we're thinking about and that will come at a later date is already coach it coaches two c two um seasons two different sports so there he is gone a lot anyway and it actually will probably be more in the classroom than he than he is now yeah okay so when i i'm gonna be honest when i first saw this i was like no because i'm huge in athletics and i think that that's one of the things that keeps children in school and i mean i'm speaking from my own children's if it wasn't for athletics they probably would have gone to public school because i think it keeps kids active and um so i'm really big into the athletic um i i do have a concern because i do feel like our ad should be i think it should be a full-time position i just see so much on their plates and i hate to see things get slipped through the cracks whether it's scheduling the buses or games or anything like that so with your question of you know that you have a plan that if this does need to be a full-time position that made me feel like a little bit better about this um my other question is so we have two principles right now so is there going to be a third i'm just kind of we have two assistant principals i still have but we'll still have two assistant principals and then this will be athletic director teacher okay yeah so right now we really have two half-time assistant because one of them is the ct director and one of them is the athletic director okay so but is in our athletic director that is the also the principle didn't mean but in his resignation um that that um was not done officially so um so he hasn't resigned no no and that was we're working on that but so that will be a full-time position is what you're talking about it's not going to be like a part-time principle right no it'll be full-time if the position is full-time and it'll be half between discipline and and attendance okay okay and then whatever other duties of whatever is going on but yeah but those are the two main focuses okay i just want to make sure that our athletic program is really strong and i agree with you on that and then and because in the past we didn't have an assistant and a lot of the transportation those kind of paperwork things are done by somebody else currently yeah any other questions yes uh is this athletic director going to maintain coaching two positions as a head coach i am very very leery about that at this point um he would like to finish one more year and then um but he's not doing two two two he's just gonna maybe end up doing one but that may have changed already just to do none but i don't want to speak for that person but at this point he will not be coaching both our heavier time is always in the fall with football and soccer so and cross country so he would not be coaching during that time yeah in a normal world i would not one that is fully funded um i wouldn't support this at all um and it's a wonderful example of how we continue to um push push push and ask and ask and ask more of our people and that's the burnout factor that i'm afraid of and i think that something always gives it's going to be that person's classrooms that's going to be that person's coaching um it's oh man but i mean yeah we're proposing this position to try to avoid the burnout we really are and in and i think right now um what i'd like to see is separating the concept from the person because you'll approve the person later so i i hate for the concept to be not voted on because of who the potential employee that fills that i mean no no i understand that yeah the concept is what bothers me okay it's no matter who the human being is i mean you gotta you got a super person regardless right um well part of this cost if we if we add an entire fte you're probably looking at the 20 000 going to you know could be as much as 100 you know because you're you're you can't just add if we we're adding one half fte out of existing sections so there is no cost for the for the base salary if we want to add an additional fte you can't just add a half person because we're not going to find that we're not going to find that teacher to teach a half half a day so you have to add the whole person so we're trying to take this step this interim step at a less cost in order to kind of see where how it works if it doesn't work we'll fix it try something so effective oh yeah if i can i just i thought there's a little bit of historical perspective on it um we had a superintendent a couple superintendents back who didn't necessarily understand the nature of the modern job and you put it that way what it all involves and because of that believed we were overstaffed administratively at the high school and so we collapsed a position and went to we had a principal assistant principal who only did assistant principal things and then we had a full-time athletic director and a full-time cte director there was more work now in modern times more sports more games more struggles just all around um but also our cte programs have gone from like six to our kids can participate in 28 programs and so when you think in terms of that i would wager like that we're understaffed all around that we need a full-time cd director we need a full-time athletic director we need somebody who just gets to be the assistant principal because the person who's been the assistant principal and athletic director talk about burnout like your day starts at seven and it ends up like 6 30 the next morning practically so that's that has been really hard and i like you know i i agree with everyone and i really do think we're understaffed at the high school based on the quantity of work and the quality of programs that we offer now athletic and cte but because of our budget restraints and honestly the budget capacity that we have right now this is an interim proposal to try to like try it out with the least amount of expenditure possible is this the july 1st yes july 1st so this is a a year-long proposal right um well it could be in perpetuity if it works right right and then we would at this time next year if the budget allows for it and that's my concern i you know i agree with everything you said so and it's really more budget driven that we take this initials yeah so um yeah i'll support it reluctantly maybe we can have an update especially in the fall like you said it is athletic heavy yeah and see how it's going i mean i i agree i agree with everything that's being said i i just would hate to see either of like our athletics this guy's class this person's classroom full the coaching fall like that that's just a lot so i just i you know i'm willing to give it a shot with um and if it's not working you guys come back and say that we need to make some changes not that we necessarily have to say i think i'd be more comfortable if this person did not coach but that's just me i guess no no not just you okay excuse me but this is my analysis uh prevent burnout from one position just and just move the burnout to another okay okay all right i think we've discussed a lot again an action item so if we could have a motion to approve the separation of the cdhs assistant principal and athletic director positions um the uh separation of the cbhs assistant principal and athletic director position thank you a second second all in favor aye thank you yes i'll be anxious to see how it works thank you okay okay item eight see we are getting there people i promise you hc is tonight's personnel report mr shoulder there is a personnel report along with a supplement and i'd like to upon the supplement i'd like you to i'm gonna highlight number nine um which is we just you just approved that position and so that's the person that we're um proposing to fill that position i'm with you which is thanks this is reader so which you know everything that cindy talked about um there's really only one person that we know of that really could do that job and so that's why we're recommending mrs reader to be taking that position that would create an opening at um the high school i'm sorry that they'll real a deal real principle so there would be a principal opening um we cindy and i have been talking about a plan on how to address that we're actually meeting tomorrow with some staff members i'm a parent to kind of come up with some guidelines on what we're looking for and then we'll move forward with a um you know an interview process to fill that principal position at wa okay she's letting her staff know so this shouldn't be a surprise to staff they're aware of what's going on and um anyway this is also the time of year we get teacher resignations the thing i'm glad to see is if you looked under the new certified we have four new teachers already identified one is filling this is on a supplement one that's filling a position that we had at the semester uh a language arts position that we lost a teacher so that's exciting um we also have um at the very bottom one of our former paris who is student teaching now is going to come back um at um territorial and so we're we're moving forward and filling positions and that's actually exciting to see yes one of the ones at the top um number four is actually another student teacher that's teaching student teaching for us right now i'm looking at this and there's stuff we're losing a lot of really great teachers i know we're getting some probably really good ones too but um and this this is just the time of year that this will happen and actually what just to kind of let you guys know and what to expect in march we are anticipating doing teacher contracts in march at least teachers possibly classified we typically have historically done them in april but we have to have a month the contract has to be a month out before the teacher is required to sign it so a lot of times we will not find out if the staff member is staying until the middle of may when staff are leaving it's late in the process so the idea is to get contracts out in march and then they would be due middle april and that gives principals time to recruit and hire staff before the end of the school year and we're not behind the eight ball because other districts already higher so um there should be that should happen at least with with teachers come march 9th any questions on the personnel report all right once again this is an action item uh so if we could get a motion to approve tonight's personnel report and supplement so moved second all in favor aye hi all right moving right along course description yes this is our annual i'm trying to update our courses if you go and what's in red is going to be um removed and then what's in yellow is added so on our suggested course of study on page three um we're going to asset all of our students in ninth grade take our career exploration class um it's and then in our the senior year they're going to um because of the change in staff um we're going to have the second year of our yc english classes be yc 242 intro to shakespeare nyc 185 sports and literature and media which is a new class we'll see how our students are interested in that and then on page four we just added junior for our college classes because we do allow our some of our students our junior students who are more advanced in their classes take concurrent um as long as it's part of the ajac um with the other pipe on page 11 um it's just uh we're removing the two descriptions of yc english 212 and 241 and adding 185 and 242.

so deb i actually have update y1 prepared ready to be edited based on the results of tonight's meeting so we can send it out right after the meeting to parents and inform everybody as to what's what's going on staff too inform them what's going on um one of the pieces in there is like i said at the top of the presentation in the absence of direction from the department of health update w1 that has all the information on exactly what you're talking about that we want to have in there which would be at this point and again this is why we need this two-week off-ramp frankly is the um exactly what you said so someone test positive and they're they're out for five days they're feeling good for day six symptom free ready to come back at this time the recommendation is that they come back from our health folks is that they come back wearing a mask through day 10.

so yes okay and so even though the funding might be there we may have problems just being able to yes okay thank you very much thank you members further questions do you want to vote so members the um recommendation of the chair will be pass out with amendment senate bill 2333 which authorizes supplemental category funding for remote schools senate bill 2333 to pass with amendments chair votes i oh i'm sorry the amendments are to expand the definitions to include the additional schools mentioned in the department of education testimony which is kaunapakai kilohana mauna loa elementary and molokai middle school there's also technical and non-substantive amendments questions if not senebil 2333 to pass with amendments chair votes i share vote sign senate bill two three three three pass with amendments uh let's see i'm gonna call roll just to see who's here i special bonsai senator de la cruz and senator della cruz on senate bill two three three three with amendments okay excuse me four members present all voting eye one number excuse recommendations adopted thank you members moving on to the final bill sent bill 2564 relating to after-school programs recommendation of the chair is to pass with amendments amendments is to delete the appropriation amount but noting the amount in the committee report for consideration by ways and means the next committee and also to defect the date to july 1 2015.

my experience with the district we've had four topic 19 funds together they equal 6.15 million almost 6.2 million we came into the best of three funds last year the 2021 you're kind of that was your year one for those ones decreasing unrestricted state aid of 666 000 primarily due to state funding formula factors increase in extraction expenses of 937 000 staff salary increases increase in operation of non-instructional services of 505 000 due to increased operating costs and so there's there's going to be some change from year to year the 2020 year 21.3 million spent the 2021 year last year 23.5 million so 2.2 million dollar increase federal and state governments and charges uh for services subsidized certain programs with grants and contributions of 6.5 million and this is a sentence that's kind of interesting to me net cost of governmental activities 17.1 million so you think that operating expense is 17.1 million financed by general revenues which are made up of 6.2 million of property tax and then state and county aid of 9.6 so we do get paid from the state from the county there are districts out there probably 8 to 10 percent of the districts that don't touch state aid or county aid they apply the minimum property tax and the assessed value is so high that that brings in sufficient revenues for the operation of the district that's a quick summary any questions i might be able to speak to as far as trends i can get back to you and get a specific answer good job thank you thank you these ones i copied there's two of those and then there's six nice statements here's a little different color they came right from the auditor's print shop so moving on then to the statement of the period january 1st 2022 to january 31st 2022 i've got a report there in your bound book i'd like to summarize a few things there first one our mmo fund our main operating fund uncovered amount at the end of january 5.25 percent our capital fund 610 we have sometimes called daa or just district additional assistance 21.6 unencumbered and 620 our adjacent waste fund 100 so we haven't spent a penny cash on balances can i ask i'm sorry um adjacent ways i seem to remember maybe john can answer wasn't there to be roadway improvements around territorial uh sidewalks put in and so forth and i was by there today and the same old road is there and i see no sign of of any improvements but whatever happened to that project so with adjacent waves which is money that we can only use for fire lanes bus lanes or improvements next to the school district property for example sidewalks curbs and gutters all along the high school we're done with adjacent waves also the expansion of the intersection at two north and one west that was done with adjacent waves so there's two things that we were budgeting for one was a fire lane on the farm for some new buildings that were going to go in those buildings proved to be fairly expensive and that project was put on hold then the other was to build up a reserve so that when the town moves ahead with the improvements on one east overflight territorial that the district could pitch in to do the sidewalks curbs and gutters along the property line so that's still a couple years out so we're but we're saving this money and building up this pot so that we can contribute to that project and basically do the improvements next to the school district property we also have a need for some improvements to some existing um bus lanes and emergency lanes that we may give them to this money for any money that's that's spent out of adjacent ways actually needs to be approved by the school facilities board to make sure it meets the requirement of the law in spending this money so we can't just spend it willy-nilly there's actually a state approval process that allows this thing so it's really the town still has not been able to budget that project well i don't know if it's that it's actually on their timeline so it's not like they're um you know there's other projects that may be ahead of that but it's it's scheduled for a couple years from now so it's not i don't know if they're they're just putting it in their queue and um they'll work at that point i don't know just looking at our school sites that would seem to be one of our high priorities for the access in and out of territorial um that's the one reason i asked right and i if you've if you have kids over territory over there right we you know there's there's there's issues we have typically there's a line all along that comes out on the mayhem and sometimes goes out onto one east to get into the into territorial to pick up those kiddos so you know we've done some things better we've moved the buses out behind on the fire lane um so that's been helped that's helped a lot because it used to be out front so um we moved the buses but still it's it's um it's quite crowded the parking lot's been chained configuration has been changed and all too but still that access no sidewalks is just it's sad i'm sorry i that i haven't been driving by again this morning it just annoyed me and then i i knew obviously it seemed that we're not spending it yet so i had to ask yeah the plan is suspended on the town's timeline and they're it's on their schedule you should drive by about 2 25 to 30.

there's some changes on seven and h also oh sorry so in sorry about that so we're going ahead and removing the drafting design two um because currently we don't have a drafting in design one uh we're still looking for somebody for one but um and then for yc change with precalc it's going to be divided into um what matt 182 pre-calculus and then that 183 pre-calculus the first one's algebra and the other one's trigonometry okay so instead of full year those will be semester classes [Music] on page 18 we have just an updated um description to our concert choir we're still going to have that in sparsity choir on page 19.

so that fund is scheduled to receive another 100 000 this year from levy started at 198 000 we've added so far from the property taxes collected in the fall eighty one thousand now we've got two hundred and eighty thousand there we'll probably get another twenty thousand more this year and that's that's the goal to just add a hundred thousand a year if you get too far ahead of city planning i guess then that's we don't want to be seen as just banking if we're going to work with it thanks john thank you so so i would like to call your attention there is on on that page in your cash fund balances we now spend 143 000 on our school facilities for uh projects we've got weatherization projects at each school these are assessments to see how to weatherize if you toured a couple of del rio and territorial you see there's building issues we're trying to do some weatherization assessments and design studies the weatherization studies are complete the roofing repair studies are complete and the heating ventilation air studies air conditioning studies are nearly complete 143 000 that we've spent so far on those two different contractors to do design is going to go up by about 360 000 by the end of march it's in funding they've all been all the requests and invoices have been turned in and when we're all done we're going to have about 520 spent on these just designed an assessment then we'll get a bid on the street in march and general contractors will bid on that and we'll select a contractor and then school facilities board might take up to 120 days to fund that for construction so that's that's where we're at we've made progress in the last six months and just to be clear for for y'all and and the audience this is not money coming out of the school's budget this is money that the school facilities board a state agency actually awards to the school to upgrade facilities that may be um in need and this is the weatherization is painted to be honest um they call it weatherization but it's it's painting and then the um the roof work and hvac work is because most of our classrooms are tooled with swampers and if you want uh to enjoy the day um i'd say the first week in august go into a classroom with uh 35 high school kids in a swamp or cool room and you'll see what our kids are going through and what um we're working on to things so just one more once then if you follow the cash flow along at the end of january we run for 3.4 million that's cash all funds and student activity well it will give the student activity but uh any questions on the reports as far as cash funds or district operations as well at this point in the year the 134 000 that we have in the student activity account is right where we want to be there's quite a bit more activity than it was then there was last year at this time activities are being used and donations are being received uh year to date 24 000 has been received 80 800 year-to-date extent [Music] that's right we have good internal controls on these funds and the person that receives the donations it's not the same person that deposits them so there's segregation of duties there just like we do with our history and that's it for that report thank you all right item seven a through i is our consent agenda which is an action item um could we have a motion to approve tonight's consent agenda i'll make a motion to appear tonight any questions comments second i'll say all in favor all right thank you all right um item eight a make sure i did that correctly a um administrator on assignment strengthening instruction for special populations hi um so i am bringing a proposal to you this evening to help address the learning loss in our most vulnerable student populations that we experienced during the pandemic as you might recall with our sr3 funds we needed to set aside 20 of that money from that grant to use for learning loss during cover learning laws last summer we ran a very robust summer program but we also know that helped catch kids up a little bit from you know days that they may have missed a prior year things like that interrupted learning due to illness but as we've moved forward in this year we've taken a really deeper look at what will help our students get further faster and help them get caught up in that initial 20 set aside we set aside more than enough money to cover a few summers of super robust summer school but what we know is last year people were quite eager to send their kids since learning have been interrupted all year this year probably not so eager right you know because they've been in school all here and so one thing i did starting last spring i meet with the instructional coaches every month and of course meet with the administrators every other week together and then meet with them individually really started asking the question about as we go forward what is this where are our greatest needs and consistently over time i've heard this our burgeoning special education population as you've heard i've been in the district 14 years we've gone from 11.4 to almost 21 of our student population is in special education this board has approved several new classrooms and programs over the last couple years to help meet those needs one thing i want to point out about our increase in special education numbers is not coming from students who have been identified internally it's coming from students who are moving to our district and people are moving here with children with very very profound needs in fact a couple months ago you might remember we came and asked you to approve transitioning some of our classroom paraprofessional positions to certified nursing assistants because we have students who are profoundly medically fragile and our classroom parapro signed on to teach kids how to read not to make sure that the life-saving equipment children wearing their backpacks is functioning properly so we started addressing some of those things from a very physical needs standpoint but consistently my instructional coaches have said a few things so my administrators these kids are coming to us really really far behind and our teachers don't feel adequately trained to meet their needs because some of the teachers like me we started years ago maybe six or eight percent of our student population was special education and they were served in special classrooms well now lots of our kids are served in the mainstream and our teachers don't feel like they have the training or the knowledge for differentiation or instructional strategies to help the kids be successful not only that we need to get kids caught up the other thing is we're back to i came to the district in 2008 we are within 13 kids of our english language learning population that we have then when the economy dipped in nine we lost several students over the pandemic you heard mr schultz say statewide 50 over 30 000 students didn't report to school this year everybody's back and not only are they back we have lots of students who don't speak english um this number will astound you i guarantee it we have 29 students at cheer valley high school who can't speak english and like 20 of them came to us this year and didn't even know hello that they got to graduate right because we're all held accountable for helping kids graduate in four years whether they speak english or not and so we have dedicated this significant amount of our resources our frozen el director has been teaching at the high school this year we have a special language learner class at heritage middle school we have language learning programs at every campus but the need is performed and the coaches told me study the other thing we need is years ago arizona passed a law that everybody had to receive a special training in helping students who pour second language well the training now has been greatly diminished over time the need for it and as you know from the teachers who we hire we hire a lot of teachers who are coming to education from non-traditional pathways like they didn't go to college to learn how to be teachers they didn't go to teacher school they're they have another first degree and they're learning how to teach school on the fly and taking classes at night or we have people who are able to become certified because of their years in industry so they haven't received all these trainings and i asked our coaches if these are the third thing by the way was um we have all this beautiful technology people needs we need to like devote more time in the classroom to helping people learn how to use their technology so i asked the coaches because remember every building has a half time coach can you guys do it no we've got our hands full with people who are coming to the profession unprepared to be here they need to learn how to write lesson class and read standards and manage classrooms and we don't feel like we're the experts in this so we kind of took a hard look at it and said what can we do maybe in one year with some of this learning loss money that we know now we're not going to fully use for summer school what can we do and i started knocking it around last summer started talking to john about it probably in july or august and we just sort of let it percolate see how things would look in the fall see where kids are evaluating their test scores all their interim progress in classrooms talking to teachers and what we really decided is we need a super saturation for one year we need a full-time person who can get into the classrooms who has strong coaching experience who can get like a baseline everybody up to a baseline in helping our special education learners helping our language learners and if we do that then the coaches feel like they can maintain it but we know we need this intensive thing and we've done intensive saturations in the past especially with language liners of course you know people come and go and very few little staff still remain with us 14 years later so we really thought how can we do this and how can we make this happen and i even asked the coaches can any one of you do it can i pull you from your coaching position for a year no we don't feel equal to do this and so it as john and i talked about it i met with mrs reeder and you'll see your name later on your personnel report but we have someone in the district who is the very best equipped person to take on this role honestly i wouldn't even be pitching this idea to you if i didn't think we had somebody who could do it because the chances of us finding someone would be slimmed and milled especially at this high quality and so because it does not impact our budget because it's designed for a year because we believe we can completely saturate and literally provide one-on-one instruction with teachers in the classroom through a process where their individual strengths are analyzed and then the coach works with that teacher on the things that teacher needs to be strengthened with maybe a little bit of small group instruction and things like that but we all know if we had a one day training on how to better reach your spread students it doesn't like it doesn't take hold you need it's like if somebody met with you once a year and said i'm going to teach you how to throw a baseball you got to absorb it all today good luck it's like that you need somebody who's you know coaching you when you're on the pitching route and so you that's the kind of program that we want to do won't impact our budget we think we can accomplish mighty things in one year that's the type of request that we're making we think you know many of you have asked me what can we do about the learning laws the other thing you need to know is three of our four schools because one of them isn't graded because they don't take state tests that's territorial i've been identified for the last three years in the world for school improvement because our special education students and our language learners are not making the same academic progress every year that their english speaking peers or non-special education students make duh it's like no kidding right these are kids who already struggle for different reasons and so this is another way that we can really go about trying to strengthen what we do we also know that dr burdette is looking to hire a new assistant director we're hoping that assistant director carry forth special education professional development as well so we have some other long-term plans in place so it's not just that let's do it and then go off the cliff it's let's do it and let's figure out some ways to sustain it so we're asking for this position that doesn't impact our regular budget which clearly is important it would be for next year and we're evaluating the success of it as we go throughout the year so ask away and real cindy this is a silly question everything i've read this i agree 110 of what you're saying except for the title the title administrator on assignment does not describe what this position is about is there a reason for that there is a reason for that it's because we feel like this position will be at an administrative level and have the full authority to work with teachers in the classrooms in a non-evaluative method it's not it's beyond the scope of regular coaching yeah i understand that but it doesn't describe what the focus of this and i you know you've given a broad range of people from ell people to special needs kids is there a descriptive name which would describe it or you think it needs to stay more general to give you more flexibility uh even though you have a person in mind well i i will tell you this i asked mr show what do you think we should call it he said call an administrator is actually really good also and maybe it could be added to that which is its administrator on assignment strengthening instruction for special populations which is really what this is for but the you know because we have paraprofessional you know we have like generic titles principle for professional things like that and we have our coaches are really teachers on assignment poas and so those are kind of the positions themselves are kind of generic and then we get down into more descriptive as you know stuff like this when you approve the position you're approving this strengthening instruction for special populations so it's just that administrator on assignment we use that toa that kind of stuff it's just a generic process july 1 so john when it comes to the classification of these funds is that going to be classified as an administrative cost or a classroom well it'll be an administrator but it's likely going to be instructional support would be where it would fall into the normal category of expense so so cindy i'm curious about this the person and i don't and they're not looking for a name but what astounds me if i heard you correctly this person is qualified pre-k to handle profound profoundly disabled and our elo population the instruction so it's not to serve students it's to serve the teachers at all levels because strategies are strategies and mr fogo you might remember because you probably took the scfa training yeah the structured english emerging training that was the first required by the state and mr livingston took it i took it mr shull took it everybody who's my age or older and those strategies are ubiquitous um what's good for a kindergartener is an instructional strategy and language learner because it's the it's the level of the kid and the type of learning that they need to do that's not contingent on their chronological education i mean it sounds like you know uh endeavor for i mean i mean every every round every teacher and everything can imagine every teacher in every building is saying yeah i need that and you would be astounded i and i we've done some surveys i asked the coaches to do one-on-one and it overwhelmingly i don't know what to do with the students that we're receiving and i and the thing i love is the heart of the teacher i want to do right by every kid and i love that yeah sure and i get that sometimes you need a saturation in order to have a deeper understanding since i know it's very unique concept and we are really pulling out all the stops to try to help get our kids up to sleep any further conversation questions comments i'll make a motion to approve the request uh right of a one-year position for the purpose of strengthening instruction in classrooms or special populations are present fantastic all right item hb is a separation of the high school assistant principal and athletic director or mr scholl i think you know if you want to come up i'll talk about it and then there may be questions for you so when i was assistant principal to high school there's actually four positions um that were basically administrators or quasi administrators there's a principal an assistant principal a full-time athletic director and a full-time cte director right now at china valley high school the three people are doing the job that used to take four people to do and we have more athletics and we have more cte programs so we have a principal a half-time assistant principal and half-time cte director and a half-time athletic director and half-time assistant principal so three people doing the job that used to take four people and all that hi uh ms wolf talked about kind of how that has impacted her and her department and administrative administration at china high school so over the last couple years we've seen an increasing number of students returning to campus that have for thc nicotine attendance is not being um adequately monitored because of the amount of time we're looking at discipline students are having a difficult time getting back into being students a higher percentage um and we've been spending a lot of time including myself and so we want to still continue working on our focus on building our cte programs and then for me i want to spend more time in the classroom i want to work with my teachers with data because a lot of the data i'm producing and sharing with them but it really in order for them to have that ownership they need to be looking at it with me and learning how to look at the data from our benchmark testings or our act or whatever we're using in order to make changes in the classroom for instruction so um that is that would help me immensely by having somebody that could just focus on discipline and attendance um so i won't have to be involved with it as much and give us just more time for other things um so not that i would still help but it's just it would alleviate sometimes the the girl stuff does get with me says i'm your female administrator so this wolf came in to um came to me with a proposal she has the capacity within her existing staff to take one of her teachers and um and take that teacher and make him a half-time athletic director and halftime teacher and really two of the three sections that are going away are athletic pe sections so it would really only impact one academic section and we've looked and they have the capacity class size to do that to lose just one academic section so this person would be teaching three periods in the ticket probably in the morning and then in the afternoon they would be an athletic director and so it's not any additional fte that's going to be added but there is additional expense because that person would get a stipend um for being athletic director because there's a lot of work outside of the normal day this person would be responsible for and then also the classroom site fund that they currently get within the this teacher would no longer be eligible for half of it so on top of that um skype then there'd be half of the classroom site fund that would come out of mmo now so that the cost that we're predicting is about and then we extend their their days not just a 146 days they go to 158 days for half their job so with the extended contract for athletic director the stipend and the addition of the classroom cycle and money coming out mno it would be 20 but we're basically adding freeing up half an assistant principle to help out with the discipline and freeing up more so i absolutely am in favor of going back to four positions i think that it's needed twenty thousand dollars kind of sounds like a drop in the bucket to me and i'm kind of wondering why we've chose half time rather than full time it seems like as as you said you know athletics has grown there's more is this teacher going to end up being taken away from teacher duties maybe just a little more than what we possibly may have i guess i'm looking at it in the long run it would it be better just to pull the plug and go for a full-time a.d and approve those funds rather than just doing it halfway right now we had talked about that and what we decided was let's take this step and then evaluate after a year and if we need that additional fpe half an fte we can come back to the board at that maybe a year from now and say hey we did this half we really need it as a whole and so the other thing that we have now that we didn't have back then is there's also a part-time administrative assistant right for some of the administration that this job used to have to do is now being handled by an administrative assistant or a secretary to do a lot of phone calls and scheduling and things um and be available in the morning so it was kind of like a baby step to get us halfway there and if we needed to go all you know an additional step we'd come back to you at a later time and i do get that i really do um do you have a plan in place for the what ifs the what if the ad just absolutely has to do 80 stuff during school time in the past they did have the position and they were able to because now we have the administrative staff um i think that that can be taken care of in the morning and then the a.d will be available in the afternoons because most of stuff for like setup of games and those things happen in the afternoon um and um if there is a meeting at aia we can get them a sub just like you would for another teacher and those are probably once a month once every two months and this teacher actually already the one that we're thinking about and that will come at a later date is already coach it coaches two c two um seasons two different sports so there he is gone a lot anyway and it actually will probably be more in the classroom than he than he is now yeah okay so when i i'm gonna be honest when i first saw this i was like no because i'm huge in athletics and i think that that's one of the things that keeps children in school and i mean i'm speaking from my own children's if it wasn't for athletics they probably would have gone to public school because i think it keeps kids active and um so i'm really big into the athletic um i i do have a concern because i do feel like our ad should be i think it should be a full-time position i just see so much on their plates and i hate to see things get slipped through the cracks whether it's scheduling the buses or games or anything like that so with your question of you know that you have a plan that if this does need to be a full-time position that made me feel like a little bit better about this um my other question is so we have two principles right now so is there going to be a third i'm just kind of we have two assistant principals i still have but we'll still have two assistant principals and then this will be athletic director teacher okay yeah so right now we really have two half-time assistant because one of them is the ct director and one of them is the athletic director okay so but is in our athletic director that is the also the principle didn't mean but in his resignation um that that um was not done officially so um so he hasn't resigned no no and that was we're working on that but so that will be a full-time position is what you're talking about it's not going to be like a part-time principle right no it'll be full-time if the position is full-time and it'll be half between discipline and and attendance okay okay and then whatever other duties of whatever is going on but yeah but those are the two main focuses okay i just want to make sure that our athletic program is really strong and i agree with you on that and then and because in the past we didn't have an assistant and a lot of the transportation those kind of paperwork things are done by somebody else currently yeah any other questions yes uh is this athletic director going to maintain coaching two positions as a head coach i am very very leery about that at this point um he would like to finish one more year and then um but he's not doing two two two he's just gonna maybe end up doing one but that may have changed already just to do none but i don't want to speak for that person but at this point he will not be coaching both our heavier time is always in the fall with football and soccer so and cross country so he would not be coaching during that time yeah in a normal world i would not one that is fully funded um i wouldn't support this at all um and it's a wonderful example of how we continue to um push push push and ask and ask and ask more of our people and that's the burnout factor that i'm afraid of and i think that something always gives it's going to be that person's classrooms that's going to be that person's coaching um it's oh man but i mean yeah we're proposing this position to try to avoid the burnout we really are and in and i think right now um what i'd like to see is separating the concept from the person because you'll approve the person later so i i hate for the concept to be not voted on because of who the potential employee that fills that i mean no no i understand that yeah the concept is what bothers me okay it's no matter who the human being is i mean you gotta you got a super person regardless right um well part of this cost if we if we add an entire fte you're probably looking at the 20 000 going to you know could be as much as 100 you know because you're you're you can't just add if we we're adding one half fte out of existing sections so there is no cost for the for the base salary if we want to add an additional fte you can't just add a half person because we're not going to find that we're not going to find that teacher to teach a half half a day so you have to add the whole person so we're trying to take this step this interim step at a less cost in order to kind of see where how it works if it doesn't work we'll fix it try something so effective oh yeah if i can i just i thought there's a little bit of historical perspective on it um we had a superintendent a couple superintendents back who didn't necessarily understand the nature of the modern job and you put it that way what it all involves and because of that believed we were overstaffed administratively at the high school and so we collapsed a position and went to we had a principal assistant principal who only did assistant principal things and then we had a full-time athletic director and a full-time cte director there was more work now in modern times more sports more games more struggles just all around um but also our cte programs have gone from like six to our kids can participate in 28 programs and so when you think in terms of that i would wager like that we're understaffed all around that we need a full-time cd director we need a full-time athletic director we need somebody who just gets to be the assistant principal because the person who's been the assistant principal and athletic director talk about burnout like your day starts at seven and it ends up like 6 30 the next morning practically so that's that has been really hard and i like you know i i agree with everyone and i really do think we're understaffed at the high school based on the quantity of work and the quality of programs that we offer now athletic and cte but because of our budget restraints and honestly the budget capacity that we have right now this is an interim proposal to try to like try it out with the least amount of expenditure possible is this the july 1st yes july 1st so this is a a year-long proposal right um well it could be in perpetuity if it works right right and then we would at this time next year if the budget allows for it and that's my concern i you know i agree with everything you said so and it's really more budget driven that we take this initials yeah so um yeah i'll support it reluctantly maybe we can have an update especially in the fall like you said it is athletic heavy yeah and see how it's going i mean i i agree i agree with everything that's being said i i just would hate to see either of like our athletics this guy's class this person's classroom full the coaching fall like that that's just a lot so i just i you know i'm willing to give it a shot with um and if it's not working you guys come back and say that we need to make some changes not that we necessarily have to say i think i'd be more comfortable if this person did not coach but that's just me i guess no no not just you okay excuse me but this is my analysis uh prevent burnout from one position just and just move the burnout to another okay okay all right i think we've discussed a lot again an action item so if we could have a motion to approve the separation of the cdhs assistant principal and athletic director positions um the uh separation of the cbhs assistant principal and athletic director position thank you a second second all in favor aye thank you yes i'll be anxious to see how it works thank you okay okay item eight see we are getting there people i promise you hc is tonight's personnel report mr shoulder there is a personnel report along with a supplement and i'd like to upon the supplement i'd like you to i'm gonna highlight number nine um which is we just you just approved that position and so that's the person that we're um proposing to fill that position i'm with you which is thanks this is reader so which you know everything that cindy talked about um there's really only one person that we know of that really could do that job and so that's why we're recommending mrs reader to be taking that position that would create an opening at um the high school i'm sorry that they'll real a deal real principle so there would be a principal opening um we cindy and i have been talking about a plan on how to address that we're actually meeting tomorrow with some staff members i'm a parent to kind of come up with some guidelines on what we're looking for and then we'll move forward with a um you know an interview process to fill that principal position at wa okay she's letting her staff know so this shouldn't be a surprise to staff they're aware of what's going on and um anyway this is also the time of year we get teacher resignations the thing i'm glad to see is if you looked under the new certified we have four new teachers already identified one is filling this is on a supplement one that's filling a position that we had at the semester uh a language arts position that we lost a teacher so that's exciting um we also have um at the very bottom one of our former paris who is student teaching now is going to come back um at um territorial and so we're we're moving forward and filling positions and that's actually exciting to see yes one of the ones at the top um number four is actually another student teacher that's teaching student teaching for us right now i'm looking at this and there's stuff we're losing a lot of really great teachers i know we're getting some probably really good ones too but um and this this is just the time of year that this will happen and actually what just to kind of let you guys know and what to expect in march we are anticipating doing teacher contracts in march at least teachers possibly classified we typically have historically done them in april but we have to have a month the contract has to be a month out before the teacher is required to sign it so a lot of times we will not find out if the staff member is staying until the middle of may when staff are leaving it's late in the process so the idea is to get contracts out in march and then they would be due middle april and that gives principals time to recruit and hire staff before the end of the school year and we're not behind the eight ball because other districts already higher so um there should be that should happen at least with with teachers come march 9th any questions on the personnel report all right once again this is an action item uh so if we could get a motion to approve tonight's personnel report and supplement so moved second all in favor aye hi all right moving right along course description yes this is our annual i'm trying to update our courses if you go and what's in red is going to be um removed and then what's in yellow is added so on our suggested course of study on page three um we're going to asset all of our students in ninth grade take our career exploration class um it's and then in our the senior year they're going to um because of the change in staff um we're going to have the second year of our yc english classes be yc 242 intro to shakespeare nyc 185 sports and literature and media which is a new class we'll see how our students are interested in that and then on page four we just added junior for our college classes because we do allow our some of our students our junior students who are more advanced in their classes take concurrent um as long as it's part of the ajac um with the other pipe on page 11 um it's just uh we're removing the two descriptions of yc english 212 and 241 and adding 185 and 242.

just updated um course description from the fire teacher disappears and then um we went ahead and on page 20 is just the titles for career technical education and then cte courses offered at chino valley high school um and we add year two because now we can give um college credit is going to be ags 120 intro to animal industry full year so we're that is the second year is now going to be ags 120 and the kids can get college credit for that and then on page 22 the prerequisite for the horticulture class has just been changed um to add year one and two or they're in real enrolled in bad year two so they can do those classes concurrently any questions so far okay on page 24 on drafting design um two we just we're still having in the uh in the handbook what's happening is that if we could find a year one teacher we don't want to completely remove it but we're looking still looking for a drafting design teacher so we have drafty design one we only have second year this year so if we're building back our the program hopefully by finding an instructor we'll offer drafting and design on page 26 where went ahead and separated the mountain into c10 classes out of the just general ct courses so that's why that information is in another place and it just has the description of um exactly what mountain to see ted is and the programs that are offered and then on page 28 because these are our dual enrollment classes you'll just see the pre-calcs mentioned there again because we have them in two spots on your math and under my sequel enrollment and then the change to the prerequisite for the ats 250 on page 29.

there's some changes on seven and h also oh sorry so in sorry about that so we're going ahead and removing the drafting design two um because currently we don't have a drafting in design one uh we're still looking for somebody for one but um and then for yc change with precalc it's going to be divided into um what matt 182 pre-calculus and then that 183 pre-calculus the first one's algebra and the other one's trigonometry okay so instead of full year those will be semester classes [Music] on page 18 we have just an updated um description to our concert choir we're still going to have that in sparsity choir on page 19.

and then on page 32 we're just removing the teen leadership because of increased career exploration classes cbhs has done a ton of work with the over high college over the last calendar year yeah to kind of update and refresh our dual enrollments and the descriptions and the course on rights to better kids who are trying to earn their ajax which is their arizona general education certificate that's those classes are often for transfer to any parasite university and we were really happy because we have a larger number of kids that have taken advantage of the current classes on their own time and that makes us really happy for them because we'll get more kids that will have most of their college first or second year taken care of we love having those opportunities for our kids that's great any questions in the course description yes sir um i've got one it's actually two places but it's the same thing on page five and it's later on also uh on the uh requirement for the pre-calculus you know the algebra course you know you split it into the two you say for the pre-calculus course a prerequisite of c or better in algebra two is that adequate to prepare kids for that that knowing what you you need or don't need to get a c scares me to put them into a uh algebra well we have students that want to challenge themselves and we don't want to stop them from that most the students that do go into these classes are arb students but we do have students that want to challenge themselves and i really don't want to stop them and the college is okay with that right yeah it's not like it scares me yeah because i've seen what c students and men can or cannot do uh our and my concern is are we setting them up for failure well by letting them in and they're not adequately prepared and then also um with that with that um they have to have a teacher recommendation so the teachers will be letting um mr eisenberg the the pre-health teacher know if he feels that they are in the counseling staff that if they feel a student should not be in there but we do have sometimes kids that have gotten a little bit lazy and then they decide that um they want to challenge themselves and that they really have the aptitude for it i didn't see anything about a teacher recommendation in here it's there don't miss it yeah it says prerequisite sierra bidder and algebra 2 and teacher recommendations two years yeah and we also have um and or a ct math score of at least 22. so there's other things that can go into making that decision so the student can there's a student that got a c in um algebra 2 and his act score in math was exceptional and i called him in to say what what what's going on yeah so it's not like it's going to be flooded with students who aren't motivated but i i don't like stopping opportunities from students especially if the teacher feels they have the potential and their testing shows it yeah as long as we're not setting them up okay any other questions good job as always this is an action item one more time folks to make a motion we approve of the 2022-23 cvhs courses twitching catalog okay all in favor aye aye aye thank you everyone thank you for being here tonight see you next month

just updated um course description from the fire teacher disappears and then um we went ahead and on page 20 is just the titles for career technical education and then cte courses offered at chino valley high school um and we add year two because now we can give um college credit is going to be ags 120 intro to animal industry full year so we're that is the second year is now going to be ags 120 and the kids can get college credit for that and then on page 22 the prerequisite for the horticulture class has just been changed um to add year one and two or they're in real enrolled in bad year two so they can do those classes concurrently any questions so far okay on page 24 on drafting design um two we just we're still having in the uh in the handbook what's happening is that if we could find a year one teacher we don't want to completely remove it but we're looking still looking for a drafting design teacher so we have drafty design one we only have second year this year so if we're building back our the program hopefully by finding an instructor we'll offer drafting and design on page 26 where went ahead and separated the mountain into c10 classes out of the just general ct courses so that's why that information is in another place and it just has the description of um exactly what mountain to see ted is and the programs that are offered and then on page 28 because these are our dual enrollment classes you'll just see the pre-calcs mentioned there again because we have them in two spots on your math and under my sequel enrollment and then the change to the prerequisite for the ats 250 on page 29.

how are you going to do that by putting up new buildings that burn gas gas heating not only sets back our city's decarbonization goals but it sets back yours as well by going geothermal you can make this building a real showcase 30 more seconds sir for you and for us and set an example for future projects please consider this again to commission i'm asking you to consider a postponement tonight so that sartorius can do that thank you again if you've joined remotely and would like to participate you can press star nine if you've joined by phone or use the raised hand feature mr leonard caller with the phone number ending with zero three four you have three minutes to address the planning commission hello everyone as we invited me my name is mary garton i live at 3080 cedarbrook road in ann arbor michigan um i would like to address in the public comment i approve this construction in principle i want to echo what ken garber has just said my only concern with this project is that geothermal or some other heat pump based hvac system is not specified if this plan moves forward using natural gas the commission will obligate nearly 600 metric tons yearly of co2 to the ann arbor carbon footprint for the lifespan of the building ann arbor's 820 plan explicitly states the goal of seeing that all new residential and commercial buildings be designed and built to operate without the use of natural gas the u of m in its carbon neutrality plan is moving in that same direction particularly with regard to geothermal the site plan indicates that new construction would have no impact on air and water quality but this doesn't consider the impacts of natural gas production distribution and combustion on both the air we breathe and the water we drink in comparison to an electrified hvac system over their respective lifespans given the large space available and the new construction this appears to be an ideal situation for geothermal or heat pump installation and the immediate cost of this requirement would likely be modest in the scope of a project of this size while the commission may not feel it has the authority to mandate a fight plan change of this nature it clearly has the right and duty to engage with the developer for the good of the community as a whole this developer has stated a corporate goal as ken just said of emissions introductions and should be interested in partnering with us with you if sufficient moral public pressure is applied reluctance on their part should be met with a public appeal on your part to arouse the community to collect collective action if not for this site and with this developer then where and when i urge you to table this and request the developer to return with an explicit plan to install geothermal energy or an analysis of why it cannot be used thanks thank you no other speakers have indicated a desire to address the commission if there are others on the call you can press star 9 or use the raised hand feature none all right then i will close the public hearing and read the motion [Music] the motion reads the ann arbor city planning commission approves the 3874 research park drive site plan dated january 24th 2022 including the revised elevations dated december 21st 2022 i think that should have been 2021 with the following conditions as the site plan complies with all applicable requirements of the unified development code and other applicable laws ordinances standards and regulations the conditions are one all lots comprising the site plan are combined prior to the issue with issuance of permits and two the developer enters into a development agreement with the city substantially in the form of that attached prior to the issuance of permits can i have a commissioner move this moved by commissioner gibb randall seconded by commissioner hammer schmidt discussion or questions go ahead commissioner gibrandal i guess i would be curious to hear the developers response given the public comment that we've had to this point about their own corporate goals and how they might align with our city goals and just what their thoughts are upon hearing um i think this is not a surprise so i'm just curious if they have some comments on that for sure commissioner thank you for uh for pointing uh pointing this out and we we definitely look at uh you know in conjunction with sartorius if if there is a opportunity i would uh direct everybody to their website at sartorius and related to their corporate responsibility uh initiatives that they have and sustainability is one of the pillars of their of their their platform this is a lab building so unfortunately it it is an absorber of energy it it takes a lot to have air changes that are required for safety concerns and also compliance within a lab of this nature of up to 15 times per hour and it in the climate that we're in we looked at this it's just not feasible to be able to do any type of geothermal at this site want one there's a there's a misrepresentation that uh that we have this all this extra land we do not that all that extra land is being set aside for a phase two and possibly three in various configurations so there isn't as much land as there may seem to appear and also the the uh there was a study done related to digging test pits related to infiltration the like that would uh make any type of geothermal in this type of soil condition extremely difficult even if even if it was feasible uh you know to to implement that so you know in in lieu of we are looking at a lot of different solutions related to the buildings uh we are implementing solar to the extent that we can i think we talked about this the uh the last meeting in october is that uh we have a challenge with the amount of mechanical equipment that goes onto the roof that we are limited in the capacity of of the solar array that we can put on the building and we do not have a lot of ground space to do anything uh outside of that uh primarily because we're we're building a very substantial storm water management system that didn't exist at the site in in where the old buildings stood so there there is just not a lot of room to do it but in in lieu of uh you know there's a whole host of sustainable initiatives that we've taken with this building primarily it was a brownfield meaning the building that was there was had environmental contamination it was deemed functionally obsolescent by the city assessor back in 19 when we actually acquired the site and you know in doing so when the building was demolished all of that remediation was completed and it you know in the uh in lieu of where we are going to build this building where we're going to have storm water management if you were to ask any of the neighboring buildings around the area here that there's a substantial problem with with storm water and flooding of basements so um you know outside of that the building is going to be well beyond the capacity of typical code of it with uh with the uh energy conservation we are taking a serious look at a lead pro program it's uh it's not an easy task to to get a leed certification with a building of this nature just because of the things that are going on inside of it so but we are we've been tasked to take a look at that and see if we can potentially implement a a lead program related to the facility and outside of that all of the uh things that ann arbor uh our code requirements such as ev stations are all being implemented to its fullest degree and a lot of community benefit uh infrastructure improvements such as 750 within your feed branding water main that's going to go into the research park drive so um we're we we hear the public comments we've been stretching as much as possible i think it's a misnomer to say that that geothermal is is a small investment on the front end not for a building like this it's enormous even if you were able to do it so uh you know we we have done everything in lieu of trying to take this to a geothermal building and as we progress with for future phases i'm sure that'll be a consideration as the technology for those items gets better so just as a follow-up to that a question that i have is when i asked about solar last time around you had talked about the the lab uses and how there's a lot of venting and things like that that you needed to do and it strikes me when i'm looking at the um at sheet 11 that that front third of the building is office use which does not have the same kind of intensive venting requirements um and so anyway that's something that kind of struck me is that your solar panel area is in your um is in the r d part of the building and um i i realize that um we don't really have jurisdiction to ask you for this but i'm gonna i'm just putting it out there anyway um so and then you know i guess there's just there's opportunities here and there which i know would be small but it still is something like the you know the pavilion that you have out there that's covered um or the entry area that you have that that um outside of the office building that's covered those are all like statements that you can make too about kind of your position with this and i realize you don't want to just do things just for a token but um each bit counts too if geothermal really is difficult to pull off in the soils that you have so i guess i would just i know that at this stage we're not we um those really are later stages in terms of how things get permitted but i just wanted to bring them up at this point um in hopes that you would consider them as you move forward with plans you know just to uh to emphasize that um when this project started uh it has morphed a little bit into that the when we call that front section that sixty thousand feet that's really two thirty thousand foot floors that actually is not resolving itself to be office space it's it's uh it's there's a actually quite a bit of lab that's going in the ground floor of the first floor as well and we've been you know a little bit challenged on how to deal with that two-story environment as well so it's not the office component of this is relatively small on those two floors as it relates to uh you know the lab spaces as we as this this interior of the building gets developed um as it's been kind of progressing uh as we go so it's mostly you know it's been shell development in the in the interior has followed behind where there's a lot of different activities that are going on within this building not only lab space and r d but some manufacturing of high-end laboratory equipment that all has very very sensitive operations related to it so it's been it's been an immense challenge to even implement the the things and the sustainable items that we're trying to squeeze in that's it for now other commissioners with questions or comments i would actually like to follow up on an answer that you uh that came up uh with commissioner gibrandal um i appreciate looking uh and confessed that i don't i don't know as much about geothermal as i ought to know um so this means like enough to be dangerous um my understanding is that there are a couple of different types of geothermal heating and one is kind of horizontal field which i'm not sure of the applicability or the viability of running those you know underneath parking lot um uh but just when you were talking about like additional space that's what came to mind but i also know that there are vertical fields that are deep rather than horizontally and i'm when you said that you explored this i'm curious what technology in particular that you were looking at and if you had looked at kind of the feasibility of um vertical fields here can you can you can you let me take that one if you don't mind please do so hi everybody this is uh joe vig with jsfig construction we're the construction manager uh on the project and um this is a great discussion i'm a big fan of geothermal in fact i i just finished a project with vertical wells for madonna university because this was a very much of an initiative that they were trying to incorporate um in into their priorities as well so early in the design development we did a pretty deep study with our technical consultants on the project um evaluating both vrf heat pumps and geothermal and evaluating them one in the context of potentially getting leed certification also just looking you know fundamentally at what the operating costs were going to be within the building and the way that we ended up with the current design as cam mccoslan had indicated is primarily because the the percentage of building that is allocated to technical high performance technical spaces uh lab research and development manufacturing etc has grown to to over half the building and kind of continues to grow within the building and the those particular mechanical systems that we did a pretty deep study on at the client's request and for our own purposes were just simply from a performance standpoint were not deemed to be adequate to meet the needs of the technical spaces which as pam mccosland had indicated we've got really substantial um levels of humidity control that are required very substantial uh air changes you know resulting in our need to heat and cool the makeup air and so the evolution of the mechanical design um from potentially being you know ground source heat pumps um or uh you know vrf heat pumps or some other alternative which which we as team members are all very uh supportive of um it evolved into this you know kind of package dx system that's very decentralized and very much um the systems the subsystems meet the very specific and high performance needs of those lab spaces so that's how we ended up you know at this point but we also recognized and and emmy engineering the engineers who have been working on this recognize that although we're doing package dx systems we need to provide a level of energy recovery and performance that is the highest available in the context of the systems that we're providing and we we do a lot of work for the university of michigan they're our largest client as as a general contractor in in the work that we do for them um in some of their initiatives from from a sustainability standpoint uh our mechanical system design is very consistent with what they're trying to do you know in in similar uh you know design initiatives so you know kind of going back to the the question at hand um would the development team consider geothermal i would say the development team the client were excited about geothermal we did this evaluation certainly the soils were a consideration no doubt we could have overcome that issue probably the issue that we we most significantly could not overcome and the reason that all of the project technical advisors led us to this outcome related to the performance capabilities that were required um within within the various lab spaces and and technical spaces thanks for providing that additional background in terms of the analysis that has been done in considerations given this i'm curious in light of you know the goals that you have the the company has that sartorius has as a company and also that the city has you know hopefully as you're considering this investment option knowing that you that both the location in which you're citing it and your overall corporate ethos is is intending to be carbon free [Music] how are you anticipating getting there then i'm curious if that's been given some consideration kim do you do you want to take that one or would you want me to answer that you know i i think that uh you know in this in this instance you know where i think we're i i understand we're focused on this this geothermal issue with with gas and it's unfortunate that we can't get there but i i believe that the uh the list of of sustainable items that we have created with this facility and of the replacement of uh you know a totally antiquated building that was an environmental concern certainly you know at some point have to be considered an outweighed with with the with the aspect of uh the geothermal heating work i think we're getting kind of singularly focused on that there's a lot of things going on with this facility that are it most likely will might be the most energy efficient building that ann arbor has at some point here so uh you know that that's to reducing trips off the property with the amenities that we've created uh and uh you know with with the uh sidewalks being able you know to to so uh the entire property and we were very considerate of making sure that we didn't have unnecessary trips uh outside the the uh the park as much as we possibly could so you know and again the building envelope of the you know all the building materials are over and above the typical ask you know for energy code for a building of this nature so um you know it's just you know this type of use is a challenge i mean that's really what it comes down to is that i think if you had an office building that didn't have the uh physical needs of uh the uh of a building of this nature i'm sure that that it would be of a high consideration there is other opportunities in this park to potentially do that or even in the phase two where we might not have labs it's just this use in particular is just incredibly challenged to get there well it's it's worth it's worth noting that the board of directors of sartorius in in the ceo in germany they're challenging us to incorporate as cam had indicated um you know the highest possible level of lead certification to the extent possible but but balancing that against the technical requirements of of the labs and the manufacturing spaces so this this has been for a number of months at least the last four or five months we've been working with all these technical advisors and our lead consultants and other sustainability consultants provided you know by the client to figure out you know you to kind of ask the question what is our pathway to get to our goals well the goal is to make the building as sustainable as it possibly can be but in the context of the performance requirements that that are that exist for the labs and and the certification of those labs so that that design work that evaluation has been in process for months it remains in process that's why that's why it's really impossible for us to sit here today and say the the building's going to be leed certified silver or gold or platinum or whatever it may be because because that is a function there's kind of a balance between the lab design and what we're doing with with the leed certification but those team members are at the table and we're evaluating this on a on a very granular basis area by area almost kind of room by room because if you look at the technical spaces there's dozens of different programs and scientists that exist within those spaces and we're going to do the very best we can to meet not only sartorius's corporate goals but the city of ann arbor's goals because they're they're actually very much aligned they're completely aligned um and and that's you know that's why we're very supportive and encouraged by this conversation and trying to give everybody an understanding of how we've ended up without a geothermal system you know in in the scenario that we're in right now i oh okay i appreciate um i appreciate that and walking us through it and really like i think that this is one of the tricky parts of decarbonizing um that we're going to have to start addressing and kicking i mean all of us none of us like kick in the can down the road right and hoping that there's a solution in the future i think sharing um the steps that you've already taken is really valuable to us as we were talking about and even as many of not just the folks that we heard from tonight but the people who wrote to us acknowledged like this isn't something necessarily that's within our that that's within the code um but having these conversations with those who are making investments in this community i think helps us all understand um kind of the road that's ahead of us um so that we can tackle this challenge and i um appreciate the kind of work that you've put into this when we saw this proposal first in october i was impressed with the sustainability elements i mean i think i remember that being a discussion around the table and so i i don't question that side i'm encouraging like i think it's helpful to talk these things out and not just say oh we it's not in our purview um understanding that you have checked some boxes is important to me the other thing that i want to acknowledge that i'll be honest like i was con well i i want to just verify with staff that the only substantive change in this were those three windows that the in particular one of the changes that happened that we are kind of aware of and i don't want to like let everybody know of our loophole but in moving site plan approval for these things to us right now there's not a requirement for ev parking i want to verify that the ev parking is still if it is shown on the plan if we are told there will be the eevee infrastructure that the petitioner will if this is approved that they will be held to that even though right now that is not a requirement uh that i guess that's for staff i'll take that one yes they are providing the required ev parking and they were it was shown in the previous site plan and that has been extended to this this new site plan before planning commission okay so and um so the same multipliers from what we saw before um and it's shown on the plan so even though it is not in in the current time while we are trying to fill the gap it is now requirement they will be if if we approve this site plan they will be required to provide that infrastructure is that right that is correct okay thank you um that made me i was wondering like if that was one of the reasons that this had come back before us and it sounds like that's not the case um it wasn't to try to skirt that um but instead it was just because getting caught up in this change of um of kind of who has discretion over this i would say that from my end that gives me further comfort that this is a this is a petitioner or a development that's not intending to like skimp on our goals um and i would encourage the petitioner to again we're in if if this gets approved and you all build it which i hope you do um we're in this together and so um thinking through uh how it is that we can take spaces like this like yes i think um this is not the only kind of laboratory space in the world and if we can solve it um hopefully it will be a model for other places so i you know the idea of having lots of air changes i think i can i can imagine how that is challenging for kind of a heating an electrified heating and cooling system at the same time we got to do it and so um i uh i think i just want to acknowledge that other questions or comments commissioner dish i you just uh said really very eloquently some of the things that i wanted to say about um even though this even though we can't require electrification as the planning commission it is i'm really impressed by the the depth and thoughtfulness of the discussion on the part of the commission and on the part of the developer to talk about what they are doing um within the limits of a use that doesn't lend itself to the decarbonization that we would like to see the only thing i think this is possibly more of a question for staff but uh you suggested that or sartorius has just suggested that this may be one of the most energy efficient buildings in ann arbor would there be a way to verify that claim um i don't know but we can look into it if it were leed certified i think there is a registry of lead buildings and those are ranked um um so i i guess in short i'm i'm it's seems plausible i can't tell you i know exactly how to measure that but we'd be happy to look into it commissioner did you have anything else commissioner weich so i want to thank the petitioner for doing this infill project i just wanted to come back to some of the public comments that we've received because we received quite a few probably more than i have received since joining planning in august which means that a lot of residents are paying attention to this development so a couple questions one did the petitioner consider um ground-based solar i know that you are looking at phases two three and potentially four but until those phases are built one way you could potentially offset your natural gas consumption could have been through the use of ground-based solar so i wanted to start there to see if any conversation um occurred with that as a potential energy source we did not primarily is because we have been tasked with uh starting the planning of phase two of this project and uh your engineering uh group is actually working in related to that with uh with the road grant uh that we have requested so we can get the road uh primarily repaved over it over in the park it's in very poor condition and in doing so um you know the phase two project will most likely follow very closely behind this this project so putting solar in place of where a building could be you know very quickly behind it would be extremely cost prohibitive it wouldn't be i don't think it would be to anybody's benefit because ultimately we uh we ultimately will have more roof space if we do that phase two that would augment what what were what we're ultimately doing on on the phase one piece again i'll just go back to saying that you know one of the challenges that we have is we just don't have enough space on the roof this takes uh i believe joe correct me i believe we're at some ridiculous amount of tons of cooling for this which means that there's there's just very substantially large units that have to go on the roof and you know from an engineering perspective you can't put these things too close together because it's a loading problem especially with snow and the like you have to be very cognizant of how these things get pulled off on a roof so we are i will say this we're not necessarily done with the solar array that we have now it was a placeholder but we are looking at potentially upsizing that we don't know we can fit it it's part of our lead uh uh uh investigation that that uh mr big mentioned it's just we we're just not there yet with it and it's all and it's also as as with the community it's a priority of the client the client is they're really pushing us just as you are you know they they certainly don't want to in all the announce we've actually had fairly detailed analysis engineering analyses done of the solar array and you know they don't want to put panels on the roof that are not going to be oriented or placed effectively but they also want to maximize that array but in order to do that we need to complete the placement of all the associated mechanical equipment that's going to support both the heating and cooling of the labs and the manufacturing as well as as as well as the process needs of of the labs and so once that real estate is defined and laid out and as as cam mccoslan had indicated these are these are large units you know that this scale and size of these rooftop units is substantial so once that process is complete um then we'll be able to define possibly some additional placement of solar you know and as as indicated in the in the comments from the community the contribution of power from that solar array is relatively nominal compared to the overall demand but but like you know the initiatives that you're that you're setting forth that client sartorius wants to maximize that to the to the full extent possible uh continuing uh from the comments uh regarding the geothermal i know that you spoke about the veritable refrigerant flow uh heat pumps did you rule those completely out for the office use we you know we we really did for a lot of different reasons now keep in mind there inevitably will be some supplemental heat pumps um vrf heat pumps incorporated into the project but with respect to the over meeting the overall um heating cooling and it's primarily cooling and ventilation needs that are kind of driving the project from a load standpoint it's primarily going to be the the package rooftop units but but also the with respect to the performance of those rooftop units we are trying to exceed the code exceed ashrae requirements as much as we possibly can and again part of that's uh driven by sustainability but the other reason is the client wants to reduce their operating cost to the extent possible so those kind of those goals are aligned um so that you have this massive ventilation requirement which requires us primarily to to heat and cool all this makeup air mostly that the expenses on the on the cooling side and and we're trying with the use of you know energy recovery to to make the system operate in a much more efficient and sustainable manner will we add some some heat pumps some supplemental heat pumps probably but that won't be the the primary design the other thing is that the heating system has um wet heat so for example a really inefficient system the way things used to be done would be like electric reheat boxes you know we've got all hot water uh reheat um to the extent possible and and so we're doing as the system design is being finalized we're trying to put forth the most efficient solution possible not the most cost effective the most efficient from it from a life cycle operating cost perspective and then uh one final question for the petitioner and then i have a question for staff is it uh have you all calculated what your co2 emissions are going to be for the building and are those going to be published or available to the community so that i mean one of the commenters estimates that it will be 574 metric tons of co2 um as a result of heating this space if the building envelope is at 130 000 square feet and so i guess i'm i'm and i think chair mills attempted uh this question earlier uh it just seems like a disconnect to say the the the company wants to meet these carbon goals while simultaneously building a building that's going to increase its uh production of carbon emissions and so it it just seems just from a novice i mean i i i have a building that i supervise that's about 26 000 square feet and we've been trying our best to convert our heating from electric power so that we can do solar and we looked at heat pumps the the vrfs that you spoke of as a way to accomplish that and so i know that these are not um small undertakings but uh there does seem to be at least from my point in the comments of our community a bit of a disconnect between what is being said and then what is being built and i would love to just allow the petitioner to give us any more insight to respond to the comments that we've received from the community just by just by way of example and we've built a lot of lab projects in in the city of ann arbor and washington county and by way of example like an eight-foot hood so in a in a chemistry lab and you even have these hoods in biology labs um consumes as much power as much energy in a year as a single-family home and so to address that need uh to then there's a ventilation requirement that's a safety requirement that we really can't we can't limit how we ventilate the spaces the lab spaces or the hoods or the workspaces that's that's really governed by osha and the safety is the foremost priority is complying with or exceeding the safety requirements but to offset that because you have such a massive amount of air changes what we can do is we can have highly efficient hoods with operable sashes we can have instead of constant volume systems where they're just running when they're not in use we have variable volume systems that are much more expensive but they are much more energy efficient and they consume a lot less energy and and therefore we have to produce a lot less makeup air that's tempered with heating and cooling things of that nature and so to answer the question about what is our uh total uh consumption going to be what's our co2 footprint going to be the client's going to going you know they are going to study that in depth i i don't know if they're going to choose to release that information as as public information i don't you know cam would know better than i would you know but but i don't think it's their intent to share all that information with with respect to their facilities um however there is there's an extraordinary effort underway to make sure that each one of these technical spaces which there are many in in and they you know in aggregate they make up well over half of the building square footage that each one of these technical spaces performs as efficiently and sustainably as possible and then once we meet the safety requirements and the requirements that that exist for certifying those lab spaces then the immediate priority right behind that is to do it as sustainably as possible and and this is a client we we work for a range of different you know lab clients that are often focused on what is the cost the first cost because lab space is expensive this is really not sartorius's priority right now their priority is first and foremost the functionality of the space to meet their corporate needs and in the programs that are going to exist within the building uh right behind that to meet their sustainability goals because that is cam mccauslan had mentioned that's one of the pillars set forth by the board of directors and the ceo and the chief sustainability officer of sartorius and so all of that when this design is fully completed which will probably occur in a june july time frame for all of these technical spec spaces that sustainability component is very much going to be a priority and to the extent that we can achieve leed certification at a very high level um the client undoubtedly is going to want to do that because they've been pressing this on that issue and and and it was really their push to have us bring a lead consultant on and and a commissioning consultant as early as possible in the design process to make sure that we that we maximize these goals so i know it sounds evasive that we can't give you specific answers right now because the design is the well i would say the interior design not the exterior design but that not the shell of the building has been designed but the interior design will not be completed until you know this summer and at that time um these are these are the objectives that the sartorius is trying to accomplish all right couple questions for you chair mills and you mr leonard so now that we are the approving body not the recommending body um what is our pathway to enacting sort of rules within the udc that allows us to meet our climate goals so this is a conversation that i we've had with you i if you will i'm i'm not asking the question um that results in the education that the a20 plan did not come into the plan i think i understand that pathway but now that we sit with the approval authority a scenario that i am working through in my head would be we postpone the approval of a project like this until we are able to integrate our climate objectives because i think the comments that we receive from the public tonight are correct that once we approve this development it is a 50 to 100 year development and these things don't change i'm in a building that is a 50 year old building so i'm i'm i'm just trying to reconcile the reality of what we are trying to accomplish because we are in a climate emergency uh and what we can actually achieve at this table and so it it's a joint question because as chair mills just noted the ev parking changed when the legislative sort of process changed so that means we're gonna have to take up some activity to put that back in place and that seems like a good opportunity for us to have these kinds of conversations around emissions and i know that at the council table they're having this conversation with dr schultz around sort of building envelopes and their emissions and things like that and as we think about the intersections of that planning and those constructions uh i just don't want to miss an opportunity for us to act because this is a hundred year commitment that we're gonna make tonight and i know it's a buy right and all those good things so i'm not asking that question i'm amazingly just asking is there any process changes that are afforded to us that won't slow the developer down significantly i'm not looking to penalize the developer i'm really looking to figure out how we can achieve our community's goals so if that all makes sense i'd love a comment or two on it sure i'll start and if chairmills wants to jump in after um so uh if i miss anything please don't hesitate um you know i think i think to even make it a step back back from some of your specific questions i think you are expressing a frustration that's experienced by a lot of public commenters that is experienced by the city council i'm presuming by other boards and commissions and a lot of other members of our community in that the city council has really appropriately identified some goals based on some real life concerns we don't have the legislative framework in place to implement those on the speed and pace at which you and i think a lot of others would agree we desire so to be clear to the point of a process of being availed to you to somehow postpone us decisions such as this my advice to you is no the the recent ordinance and previous ordinances set forth that site plans are reviewed as they are measured against our requirements we don't have requirements in these regards so as staff is presented to you it is our recommendation that this proposal meets the requirements of the city code and and it's appropriate to approve that scenario that you're talking you are talking about is um uh in some way trying to stave off the city doing its duty to make those decisions while some changes might be proposed consider considered refined and ultimately adopted and made effective in the city i don't believe that's the right way to go about it i think the right way to go about it is to do the hard work like you were reversing with ev parking which is already underway that's going to be coming back to the planning commission soon and to find other ways that our land use requirements can start reflecting those goals as you already mentioned it's not even as simple as that being part of our community comprehensive plan nonetheless there are a lot of alignment with city comprehensive goals that i think do support that there are also challenges when we start talking about some of the depth of conversation here there are absolutely valid conversations to discuss as to what is appropriately to be regulated through development criteria and what's appropriate to be regulated through building code criteria and those are very distinct despite our frustrations very distinct legislative frameworks in the state of michigan that we have to live within so does that help what i expected it you know does it help but no because what it what it ultimately means is we'll have to accept a development that is going to impede us from actually uh achieving our a20 goals because we will if if mr garber's calculations are correct we're gonna have a building that's contributing 572 metric tons of carbon um as soon as it gets up and running and i mean he the the petitioner even tonight said each one of these hoods represents the energy footprint of a single family home which when he said that i thought then why aren't we doing everything that we can to put that on a climate trajectory that is sustainable like why why aren't we just in in the idea that we're in this shared space like we have to share as chairmail said we're in this together this is not a we get to sit here and you go off and do what you want what you do impacts my quality of life my kids quality life your employees their kids and so i think you know uh mr garner is correct and and saying that this is a reality that we are facing so does it help no is it understandable within the legislative framework yes yeah of course and i would i i guess i would just add that you know the city has made a lot of progress in this regard and and by nature by nature of governance we have to operate within these frameworks as i'm sure you would agree we have made a lot of progress but you know i just want to i just want to appreciate like um public commenters yours like you know of course i i would definitely agree that i wish there were more efficient direct and easy ways we could get to advancing some of those goals um thus we have systems in place to make sure we're doing it properly we're doing it transparently we're doing it within legislative frameworks that do provide some limitations that we wish at times weren't there but um you know i i i i would say that despite the fact that um we are maybe not getting there as quickly and in all the regards that we desire that's not the same as to say that we're not making progress on a lot of fronts so yeah because it was partially to me too i i want to just remind all of us and for those who don't regularly follow that we did have a working session with the office of i'm gonna i always just call it dr stelt's office um the office of sustainability and innovations where we talked about this very issue and trying to understand like because this comes up with us again and again and again and not to push off shirk responsibility but like we had we had a conversation about what it is that we can do i'll talk about this a little bit more and commission proposed business because it is when we hear a20 like and and this particular goal that like i go back and print it off and i did say use one piece of paper for that um to say like what where are we on this but also let's look beyond that like what else is on our work plan like what within a20 that is that is squarely our level of responsibility so i want to come back to that but but also just to say that it this is not just the planning department's determination like um i think the the entire the office that is standing behind like recognizing that is tasked with helping us get to that goal has also said like continuing to ask education right like and the education of us and educating petitioners i think um uh right now i think is the is our framework there's lots of other things that we have to do that we can do too not satisfying i'm not satisfied either go ahead commissioner dish it's possible that i that i misheard or or heard what i wanted to hear but um what i thought i heard from the petitioner was that um what is constraining in this situation is the technology available to heat and cool um a building that the operations that will be contained in this building heat cool ventilate so what we are limited by is actually not first and foremost our lack of regulatory ability to demand a carbon neutral building this petitioner has explored many of the options that we would want them to explore and found that it won't give them the performance they need for the work that they do in this building so i'm not hearing i i think there are two problems that we are confronting as we look at this project and one is the limits of what is within the purview of planning commission to ask but the other is the limits of what we have the technology to do and i i don't want us to leave tonight thinking that there was an easy efficiency solution that got left on the table because someone was recalcitrant that is sometimes the way we leave this room but i don't think it's the way we're leaving this room tonight and i would be happy to be corrected if i've missed something but that is what i take from the conversation commissioner hammerschmidt that sort of sums up what i thought i was hearing as well so i appreciate this conversation i don't even know enough about this to be dangerous so this was this was good this is a good primer and commissioner dish i think that summed up perfectly what's been going through my head it sounds like if if there was a way to do this it would be integrated into these plans i do have one clarification and you can all you can correct commissioner edition i too if we're wrong um but i think i heard you say something about the soil conditions are an issue for geothermal but then you might be considering um considering that for me to that point you know cam mccosman had mentioned that in the evaluation of the geothermal options be it horizontal wells or vertical wells you know what are the obstacles and one thing that was evaluated were uh test fits and the soil conditions on site they're not just to clarify and build on his comment it's not optimal for the wells but it certainly wouldn't prevent us from installing the wells so i i think that's more of a kind of a tangential aside you know the client wasn't in the exploration of geothermal it wasn't dismissed because of the soil conditions on site and even with respect to that to the footprint for sure you know like cam mccoslan had indicated horizontal wells may have present prevented or presented some issues with respect to future development pads but but vertical wells would have been a solution to try to work around that again i think that is an issue that we evaluated for sure um but the the overriding issue is is the technical spaces so you know if this were an office building or a warehouse um using uh heat pumps you know like a vrf heat pump type system or uh using a ground source heat pump system certainly would would be um an option and an objective from a client who's so focused on these sustainable goals but the reason we ended up with this design again there are a lot of contributing discussions but the overriding reason are these technical spaces and and if i could maybe turn a negative into a positive this particular corporate citizen um what they're proposing is really the most efficient building possible for for a life science user that has an intensive research and development requirement with chemistry labs and biology labs and these you know manufacturing spaces and and so forth so there there is a bit of a positive story here in that there's a lot of labs in ann arbor i've built a lot of them that are not very efficient so it would be like having a lot of you know inefficient single family homes and so forth but if the community um is embracing the life science market um which i think it is and it because it's so critical i mean it's certainly if covid has made us all acutely aware of how critical you know the life science industry is um in order to support the life science market you have these really intensively used laboratory buildings but they in it and it becomes very difficult when you have uh you know 10 or 15 air changes that you're going to do that with complete carbon neutrality but that doesn't mean that you can't use every available technology to do it in the most efficient way possible and so i would say you have a corporate um citizen with a lot of resources that really value sustainability you know very much like what the is trying to do by taking this you know very technical building and putting forth an example of how to do it right and hopefully as as this building you know it becomes a catalyst for redevelopment in in this research part this kind of out what i would call kind of an outmoded research part it also becomes a benchmark for how to do the most sustainable type of development for a life science user so there's actually a really positive story but but obviously we all recognize that when you have these lab spaces and you have all these air changes your there's a challenge in that it takes a lot of energy to temper to heat and cool all the makeup air that you're bringing in when you're turning air over at such a high rate for safety reasons commissioner hammerschmidt yeah thanks that was i understood most of that but my clarify my clarification actually when i asked about the soil um in phases two three and four if they are not lab spaces there is the potential to consider geothermal for those phases and i think you guys said you would look into that for those phases i just want to clarify yeah i i think that it's an ongoing process where the client wants us to continue um you know geo exploring geothermal and frankly every every available technology because as as you all know like like you had mentioned or some of the um public comment had mentioned uh you know in in the letters that they wrote uh for today's meeting you know from a from a kind of a seer rating standpoint a lot of the like vrf heat pump systems now are just as efficient um as the ground source uh heat pump systems like we have clients you know like the university of michigan credit union that we've done a dozen projects for and they're using vrf instead of geothermal totally different type of building than the sartorius building but so i would say the client is exploring not just geothermal but every available technology that would make this building more efficient and more sustainable and they're committed to that in each additional phase um just as just as you all are pushing us to make this building as sustainable as possible they're actually doing the same thing that's great i think just to i'm gonna say one more thing and then move on to something else but also as commissioner dish mentioned like we often come away from the table asking these questions and we don't get the responses that we want like i i feel confident that you guys have really been looking into this and this is really an important thing to the company um i think i need a little more education myself on this this has been really helpful but i mean i i'm not i feel like you're doing everything that you can do because this is part of what this company wants you know what i i would even i would even go so far as to say can you go can you um commissioner hammerschmidt go ahead yeah i want to move to i just i want to praise this project for something else for a minute um and then i have a request for consideration um this is filling in huge sidewalk gaps along research whatever the road is called which i think is really exciting um you know it's a 10 minute walk to some of the restaurants that are nearby but also and there will be a sidewalk now to connect in i think um but there's this i'm looking at you know this this plan with the pavilion and the food truck pads and i think you know being able to provide that space for um the employees so that they don't necessarily have to drive um you know 10 minutes might feel too far for people to walk to a restaurant or drive even farther so you know providing those spaces as part of the site for people to gather for people to get food on site i think is great my request um i was yeah i think you said the interiors are going to be designed this summer when i was looking at the plates i was trying to find where the stairs are i think that you know outside of the building with all of the glazing like it looks beautiful it's only two stories like i would love for the entry lobby to not have you know a prominent elevator and to instead if possible have like a nice staircase going up to the second floor so that people have the opportunity to get that little bit of physical activity that they might not otherwise so that's my request that's that's that's part of the design it's like it's a great suggestion that's part of the design i always talk about stairs okay awesome well thank you i think this project looks beautiful um the sustainability elements that you guys are incorporating i think to me are very impressive so i can't wait to see this project by the way we very much appreciate these comments because we you know works we're concerned with the same issues great thank you other planning commission comments oh goodness commissioner lee and then commissioner um gibb randall uh yeah sure um so yeah as as most of the other commissioners have said our planning review is form and use so based on setback use far all of this seems to fit the water county resource the water resource commissioner has signed off on the calcs the 4.3 hour full infiltration and drain time is everything looks good this looks like a good infill development as mr leonard mentioned that the the big rub is going to continue to be that legislative framework between the michigan building energy code what that requires relative to what we have legislation or what we have authority over which is again um form and use so from that standpoint um i think that we will do everything we can but uh this looks to be good infield to me um i would love to see some segmentations with the office so i totally understand you know 1k 10k clean rooms can require extreme amounts of makeup air um but i think it was commissioner weiss that mentioned that um the office building can be segmented from a you know an electrification standpoint all of that said my here's my question for you guys there's no silver bullet environmental change and i think there's going to be a lot of good consolidation and efficiency that comes from this as they make the move here are there any plans to use carbon offsets and programs from dt related to this so is there going to be any efforts towards carbon neutrality towards other offsets it's being looked at and there's an ongoing discussion with dte you know one of the things that we're uh we're doing is that it's really not represented on this uh on this plan is that there is a dt easement that actually bifurcates the site north south that it runs through um we are actively looking at at moving that uh that line that is now most likely we are going to bury that and uh and take it over to the right-of-way easement on the east side of the property so active discussions with dte on that front and then also on on the carbon issues what you're mentioning and potentially buying offsets gotcha thank you um and as you guys said you guys are looking at lead certification which would be great we'd highly encourage it that said we don't control operation i don't think that's within the context of the michigan planning enabling act so please correct me if i'm wrong in that arena no uh it's just again not not in our legislative framework yeah so and i don't i don't profess to be an expert at lead but leed has evolved and to be more operational have more operate ongoing operational aspects in order to meet that criteria from a development perspective we have to take a snapshot of this building at some point and say yeah it meets our requirements and you've you've heard me talk about my concerns when we start adding operational requirements to a physical form that we have to deem to meet our requirements or not meet our requirements so um lead um we do we you will note in our udc we do use it at times for base points for for example for accessing premiums but we typically do not use it as a benchmark of attaining a role because it puts both a property owner in the city in a difficult situation if five years down the road those operational decisions don't attain that then what understood and so uh yeah from that standpoint what we can do is to encourage that environmental sustainability is something that really does impact us all so uh but but i think there's good efficiency gains from consolidations and a lot of good things happening here so um and for my identification how much was the geothermal so i mean on a 20 million dollar project just is there like a ballpark i don't know if that you guys wanted you're saying it like a cost per square foot type of thing yeah or just a range or just a magnitude i suppose um that said oh yeah this is not viable it i i could i could probably if you wanted to discuss that with me offline i could probably you know share some thumbnail figures but i i don't know that i can share right now exactly you know where it fell in the cost comparison because like if you want to talk specifically about geothermal as if anyone's implemented geothermal on a project even for example the vertical wells that we just put in at madonna the challenge with geothermal was always peak heating and peak cooling so generally when the systems get designed you have a a redundant system to heat and cool the building during those times of peak load like january you're in peak heating obviously in july august you're in peak cooling so to say how much is geothermal that would be one component you'd still have to supplement geothermal with other what i would call decentralized systems to meet the needs of those labs during those peak heating and peak cooling times so it's it's really it would be a misleading number if we just kind of gave you that number here today i i will tell you this this system evaluation where we looked at how do we incorporate heat pumps how do we incorporate potentially ground source heat pumps with geothermal or you know more of like a package dx system with with supplemental wet heat like with the direction that we're kind of going um the cost we're pretty comparable on all those options because the big cost driver here is is the is the ventilation requirement and as as we all know geothermal really doesn't have a a mechanism for for ventilation you know i mean that's we're providing the the source of heating and cooling but it's it's really that how how best do we maintain really really tight parameters for temperature uh requirements and humidity requirements in a lab where you have an extraordinary amount of air changes that's what's kind of driving the cost and the geothermal by itself can't solve for that it has to be geothermal plus other supplemental systems so if you compare everything kind of apples to apples with all the technologies that are out there um it really wasn't really a cost decision it's a performance decision totally understood it was predominantly me trying to better understand what that cost um even at the madonna project totally understand that it's got to be supplemental whether it's mini splits or or other mechanisms of localizing air transfer so um i think it's something that you and i can discuss probably yeah and i would be if you ever want to you know just reach out to me please give me a call and i could give you i could give you some references um you know just for your own benefit yeah no i'd like that um i have a completely kind of switching gears i noticed that the proposed 12-inch water main along the frontage is getting installed and the existing eight inch water main is getting abandoned so is that getting just getting capped and left in the ground and maybe this is a question for staff or or tom um yeah it's a question for either mr chang or probably mr covert yeah i think it'll be capped and left in place okay gotcha just it'll be there for a long long time okay understood all right i think that's all i had thank you very much go ahead commissioner brandel thank you um one other thing on on on this train that we've been on and that is that um i've worked alongside a lot of uh leed buildings and living building challenge buildings and um the amount of glazing seems challenging to me in terms of what i'm seeing and i'm wondering if there's ways for us to give them flexibility in terms of how the elevation may change from what we govern from the outside as they are figuring out all of the granular stuff that they're going to need to figure out for the inside and that i know that we can be pretty rigid about what the outside looks like but i just wouldn't be surprised if if i mean again depending on where your priorities are with the way things look and perform with light and and and heating and cooling and all that sort of thing that there wouldn't be some awnings or less glazing or something like that on some of these sides here because you know going to get a lot of dramatic heat swings with two stories of glass there unless you've got triple glazing and things like that which is pretty pretty pricey so i guess what i'm saying is that i would be fine having some flexibility with how this exterior may change knowing that we would be very supportive of the performance of the building increasing as long as it doesn't become a total concrete bunker um to be able to meet the goals i don't want you all making decisions saying oh now we've got to go back to planning commission because we're changing the facade x percentage because we're trying to meet this performance goal that we weren't at the stage to be able to to to do when we're at planning commission stage because you're just you're still just way in the building at this point i mean the site is pretty much you know figured out but the inside of the building i know it's still evolving a lot so i would just like to kind of bring that to the group in terms of how the rest of you all feel about giving them some leeway with since and i truly appreciate the amount of thinking that you all have done which i don't think that we've ever gotten frankly from a practitioner around this stuff in terms of studying this at this stage in the game from where we stand and i guess i would like to be able to leave some flexibility for them to let these facades evolve as they get more understanding of their building performance to be able to give them some leeway to to shift those if they need to in terms of how the building is performing i know you turned it to us but i'm gonna first if it's okay turn it to mr chang or mr leonard to say sure right walk us through what that looks like and is that even something that we can offer such flexibility for i'll start and if mr train wants to add anything i will let him correct me so the draft development agreement that we would use for this and many other developments does include a provision that if that gives me as the planning manager discretion to make a determination that if there are architectural elevation changes that are significant from what was approved they can be routed back to in this case the planning commission for consideration so in short i guess i we could do one of two things we could eliminate that provision and not have any expectation of connection of these architectural elevations to the approval of the site plan it's not my preferred option i think what i would be comfortable doing if it was comfortable with the planning commission is keep that language as it is i will tell you typically when i go through that framework i am thinking very much about glazing the most common examples of those discussions are residential buildings where sort of a glazing percentage is reduced from what was presented at the planning commission and city council to what is being proposed for construction i have often used glazing as a benchmark of glass adding architectural interest to a building and when it starts getting reduced significantly work with petitioner to maybe reconfigure or keep that level substantial in this case if the feedback from the planning commission was that that was less of a concern here i i would be happy to make that judgment that if in doing that process the architectural elevations here were to be modified in this case i might frankly apply a more relaxed sense of judgment which is i just want to be clear it is still a sense of judgment that the changes still seem consistent with what was approved however recognizing the goals of the planning commission is expressed for energy efficiency um so i'd be happy to proceed in that regard and and and just to be clear i would just go into it with perhaps a higher level of flexibility and judgment than i typically would for a project that might have um and and i think that's not inappropriate because this has this does have a much higher percentage of glazing than most of the projects that we do see so a couple of options we could strike that proposed provision from the from the development agreement altogether that would be sort of utmost flexibility without judgment or retain it as it is i would take feedback from the planning commission if i guess i would ask that the planning commission i don't need a motion but that if generally you are in agreement um and then ultimately i would i'd be making that determination if it was modified um you and the community would have to live with that judgment i would prefer the the latter that you have some judgment with that and i trust that you know i just want to see how other people feel about it you know because that's how i feel about it but i don't know how the rest of the commissioners would feel about that thank you for bringing it up knowing some like as having gone through this uh like that process i think that's really helpful i'm similarly comfortable if the trade-off is not just for because we don't want to put the glass but if it is particularly like related to energy efficiency like that makes a whole lot of sense and i think i would feel comfortable applying that in lots of situations throughout the city um but this one in particular other thoughts go ahead commissioner lee i suppose i'd be comfortable with mr leonard's discretionary judgment provided that it's in concert with our city goals so relatively in support do you feel like you heard enough any protests no so um basically by some degree of nodding and quiet um we will keep the provision as it is so there will there will be an expectation that the building is built to this criteria but in applying that i will any changes i will clearly measure against how it's relating to energy efficiency standards before i make a determination on whether or not it's appropriate to come back here okay that's great um two little tiny landscape things that i just want to pick at just a bit um one is that your viburnum dentatum is going to get decimated by viburnum beetle and i suggest that you all change that species out and that your new england aster is never going to survive in the bottom of your um your detention basin uh it's just going to have too much water on top of it and i suggest you switch that guy out to something that can handle more fluctuation of flashy water levels with storm water so those are two things that you know again nothing to hold the project up but i think that you're just going to get better performance out of your landscape if you um look at those two possibilities of making a shift noted commissioner thank you see your hand bless your heart that's like the nicest that's awesome um i have a question about the other phases and this is just uh the process in which they get approved as they move forward so they would have to basically bring an amendment to the site plan um and then go through this basically process for that phase two phase three and go through the same thing is that correct yeah and it would be measured by the ordinances in place at that time gotcha totally understood okay gotcha so what we're approving is this phase one essentially with the five parcels being um essentially combined so or that being the condition precedent to the approval of the site plan okay perfect that's the clarification i need it thank you anything else mr leonard could you have a roll call vote please yes commissioner mills yes commissioner good randall yes commissioner abrams yes commissioner hammerschmidt yes commissioner lee yes commissioner weich yes commissioner clark yes commissioner dish yes site plan is approved all right very good thank you thank you very much thank you all right while there is the movement of people in and out of the zoom room i will announce that this is the second third and final opportunity for public comment persons may speak for up to three minutes about any issue this evening we'll call on first on individuals present here in chambers to address the commission and then call in remote participants if you are joining us remotely this evening and listening by a telephone you can press star 9 on your phone if you've joined through the web link again you can press the raised hand feature button which is and should be in the center bottom of your screen if you're watching us and want to dial in it's 877-853-5247 and then our meeting id is 977-6634-1226 mr leonard we'll call on you by your telephone number or your zoom name please move to a quiet area mute any background sounds and as always please uh state your name and address at the beginning of your comments if you're here in person or if you're uh calling in remotely would anyone present like to provide a public comment go for it please since i'm here i'll just say something i just want to thank you for the very thorough and thoughtful discussion tonight really appreciate it in everything that you do take care thank you do we have any callers mr leonard nobody has yet indicated a desire to address the commission maybe give it another moment here sure and again if you've caught dialed in on your telephone and want to provide a comment you can press star 9 to indicate that if you've joined through the web link you can just use the raised hand button no indication all right then we can move on to item 10 commission proposed business as promised i have notes but does anybody else have any commission proposed business okay again i want to remind us the things that are specifically where we are named as the party responsible for implementation within a20 one is increasing diversity diversity of housing options and by my read the indicators for success are 2 000 new units of residential multi-family or adus that are built in residential neighborhoods by 2030 the in terms of the next steps a lot of it was thinking about how this fits within our comprehensive plan discussions and then reviewing our zoning ordinance i feel like we're probably biting away like nibbling away at the edges um with the existing planning documents that we have but i would imagine that we could i would suggest that we probably could do more um the other is the next item right after that which is talking about mixed-use neighborhoods um again the action and the goal here is that 20 of in-city trips are done by walking and biking um and [Music] it's reducing driving and car ownership in mixed-use neighborhoods like again the action items are kind of reviewing our zoning ordinance by my interpretation like much of what we're doing to add residential into predominantly um commercial and office districts is helping towards that but i think what i really like about the implementation plan is that it's talking about like seeing if it's working so um but i i would use that long intro to say i really look forward to our conversation at the next working session or the next probably the next working session makes sense to talk about what is next in terms of tc one rezoning um i think that that we need to have that conversation there's also things about making sure that we um are thinking about non-motorized transport in the cip process um tiered parking which i we're supposed to be a collaborator there i'm not totally sure what it's not named exactly what that would mean and then resilience hubs were also mentioned yeah i think turret parking is intended to get the policies in place where the city uses sort of flexible or tiered parking rates for its public parking and so as a collaborator i think some of the decisions that our ordinance and development makes about providing private parking probably in the long run has relationships to the success or speed at which a tiered parking program could be utilized great actually because i wrote down what the things were but then i didn't make notes in terms of why this is commission proposed business i would also ask that for the working session it's been a while since the changes to the adu ordinance happened and i'm wondering if it wouldn't be too much effort to pull together how many permits we've had if there's been additional movement a lot of those changes were to try to reduce the barriers towards that and i can't remember exactly when but it feels because of covid but it feels like it's been a while so i would just like to see how we're moving on in that direction any other commission proposed business yes um as part of that discussion i think there are other aspects in the a20 plan that the planning commission might not be listed specifically as an implementing body but we could have a role for example there's a lot of references to solar the development of solar energy and some of that is about sort of community developed solar some of it's about how we open up pathways for people to access solar and other renewable power but another piece of that would be making sure that we are taking a hard look at our ordinances to make sure that we are being as flexible as possible towards that goal so i think we've done some of that recently with providing some site plan review exceptions for adding solar or carports to us sort of modifications where there might be height flexibility if you're adding a certain degree of solar to a building or not counting solar rooftop solar towards height requirements but that's an example i think also of how work and policies and ordinances that we change could impact other aspects of the a20 plan which is just an example it might be worthwhile for us to spend a little time in that discussion going through that plan sort of comprehensively and and thinking about those other intersects where we might not be more explicitly mentioned that is useful and so can because this jarred by memory uh this predates probably many of you that are on planning commission once upon a time we forwarded a recommendation to council dealing with front yard solar panels that was not taken and i wonder if we might revisit that so um great other commission proposed business go ahead commissioner white just a question um when we developed the priority list we had a section on that list for eliminations in the code do those come through the working session or will they come directly from staff to the to the table and then we'll debate and vote on them at the table and then when can we expect those because that could probably get us some way towards some of these goals by eliminating certain things as opposed to because we still what it's like a thousand pages so the we could get to those two thousand houses if we get rid of some of the zones that we have that restrict what kind of housing to come into it so i'm just thinking of intersections unzoning yes yeah i mean i think that's you know that's part of i think it's just part of where we want to put our time i mean um you know parking i think is next up but we've talked about these aspects of of you know how far can we appropriately incorporate the sustainability we've also talked about revisiting premiums we've talked about um street frontage and so um i would actually ask i might suggest at the next ordinance revisions committee meeting if the orc committee would help staff sort of frame that discussion for the next working session so maybe at the next orc we actually help you can be sort of the first test of some of of getting all that stuff formatted and compared and the types of questions so that when it comes to the full commission of the working session and we'll have the benefit of that first review of um maybe it's the intersections i mean um the way you're thinking about it is right on i think that's why tc1 was elevated because it touched on so many of those aspects and part of it's probably going through that list and figuring out what are the highlights that actually touch a lot of those things which brings me to my last one which is can we where is our process for creating more transit uh corridor corridors because that will also address the housing uh units in the a2 zoning plan so is that just a commissioner says hey let's put it let's put a transit corridor here and then we start the process or is that a staff to planning conversation and where does it fit in the working session yeah that's part of that same prioritization how does that relate to unzoning or how does that relate so it's at orc so so what sort of to be clear orc doesn't make any decisions so what i'm thinking is i'd like to use that committee to sort of start okay getting making sure one that i'm presenting all of the possibilities to the planning commission at that working session then i think as the whole commission i think that orc will help me refine and sort of present those questions and maybe maybe even a preliminary prioritization we'll have that conversation at the full planning commission ultimately adopt a work plan and then we'll be off to the races on tackling those in the order that you decide okay thank you i'm imagining once upon a time a long time ago before social distancing we did have like a sticker exercise i think this was very early on and you might have been still with the county maybe i've done lots of sticker exercises go ahead commissionerly um i've heard cookies were a thing once again cookies were once upon a time a thing too yeah i just wanted to make a comment i love the discussions on climate change because and we all are i think well intended here because laws do exist to promote health safety and the general welfare and climate change literally is all three of those things right the health safety and general welfare and i i like the focus of where we as a body can be most effective in in implementing and changing you know form and use um so i like the concept of let's let's really focus on where we can be effective um and again trying to stay out of possibly operational and better you know building codes that may not necessarily be within our purview so i think it'll constantly be a attention um that we have to navigate but that i think we're all fighting the good fight and then really and i actually really look forward to seeing the adus and and what that um utility has hopefully been increased otherwise i'd like to even revisit the concept of short-term rentals being allowed in adus my belief is that if we regulate how people use adus and they're still less likely to build them obviously that's a can of worms that you know i'd like to see the data first to see where we are but um just again the the emphasis on where we can be most effective i think is going to be critical moving forward so that's it thanks working session in march it's going to be fun all right um anything else before we adjourn uh i'll entertain a motion to adjourn moved by commissioner white second advice commissioner dish all in favor raise a hand that is everyone have a good night oh

uh this is a yearly thing those contracts have already been presented the as a backup to the board we give you a list was provided of all the teachers and counselors that are recommended for rehire for the upcoming school year all right any questions regarding that it is just function thing that we have to do to make the function proper so can we have a motion to approve item 3.2 i have a motion from chuck a second from jennifer all in favor and i hi there we go okay item 3.3 recommendation to approve the renewal lease agreement for the church and uh i think we need to open this up for a conversation right now dr wright you want to start that and then we'll you know sure we've been in a partnership with the church i believe we're in our fourth year um and we had talked about offering an extended year lease whether it's two years three years four years five years or some there's a willingness on the church to have a long-term lease i'll add that they've been a wonderful tenant if you recall the paint that was done to that facility four years ago we provided the pain they provided the people power to have it completely painted they also have redone that inside which was an old cafeteria that now is a sanctuary and conference room that we have access to i'll also mention i must have sadly have gone to half a dozen funerals that the church offers for that at no charge what the concerns that i've fielded recently is just the escalated cost of utilities and then just the question with the least price those are the discussion points i think that um my question was haven't this been a year to year it has been year year to year yep it's been re uh renewed every year and renegotiated as we just kind of rolled it over from year to year we have we they've the price has increased over the years and last year we included utilities in that price and so it has been on an annual basis and it's been reviewed just on the basis of you know i think current i think what kind of the concerns that i've heard from the community and whatnot is uh are we subsidizing with with voter and public funds to help the church maintain the presence at that at that location so that that's kind of the bottom line question i have i think we might need to look into that a little bit more how about chuck um yeah i agree with you and also on the length of the lease i guess i guess that doesn't bother me so much as the what we're charging for utilities utilities are going up rapidly and is that rate the same for the whole seven years in the current lease that's the way it's reflected right now yes sir well but if if we lock in those prices on utilities for seven years it could be a lot more expensive down the road i think maybe we ought to have an option to review the utility part at least but maybe with rents going up uh the cost of construction and so forth maybe we need to take a closer look as compared with the going rate in the community uh per square foot for commercial property and so forth not that we have to charge the same as that but i we shouldn't be it would be far below if i might mr president it would be tough to find a comparable property that's leased because it's this is not open to a lot of different businesses it's a very narrow group that could use this nacog an organization like the church that's willing to you know use it during business hours and then to uh you know not and to make it available on the weekends essentially is is the highest use i will address the the gift of public funds is really what it amounts is what the question we do not pay for any of the maintenance or the upkeep on that building unless it's a major thing like the sidewalks trip hazards that's the schools uh they put in i would say conservatively hundreds of thousands of dollars in either roofing and also the inside remodeling of that structure so we're not varying cost of the everyday maintenance of that we don't clean it we don't upkeep it so there's not a there's hard to uh we'd be hard-pressed to find an exact exact comparable but to your point rents have increased everybody knows that real estate everywhere is going up and uh so i could find some i'd do my best to find some comparables that might sort of reflect where we're at more comment concerns margaret yeah somebody has to turn the result off uh i'd just like to mention i think it's very hard for an organization to plan ahead if they only have a one year lease and if there's any way that we can possibly give them a longer lease and then review the costs annually instead of reviewing the whole lease annually because if that building were sitting empty all this time it would look horrible it really would there's nothing that that ages the building faster than not having anybody in it and from the highway you can't tell that that's not part of our campus right i believe the state would come back and that building set empty and we weren't using at the state oh yeah yeah so i think we need to look at a longer lease so that they can plan better everybody needs to be able to plan farther ahead than a year i agree with what margaret said i think maybe one way to do that would be to tie it to the cost of living index or the inflation rate so it's written in there that if inflation goes up four percent in the next year then the rent goes up four percent and so forth um same with utilities or looking at that option then we wouldn't have to renegotiate it each year it would be based on whatever the inflation is or the consumer index thank you i'm kind of go ahead margaret they've also provided a quite uh thing for the whole community that we didn't have before i mean we don't have a place that big in the community really that they can use freely it's been a lot of wind been a lot of good come from that but i do think there's some concerns i think i don't know if somebody objects to this speak up right now i think we'll table this until next month and we'll let ron and dr wright address some of these concerns now that you know what they are and maybe come back next month and vote on this yeah i will visit with ron and the executive they have an executive team in committee and get some ideas i i should add i would say we probably hold a dozen events conservatively a dozen events from the school on and and probably an equal number on an informal basis to share the shared space the conference room is really it's been a nice um jesus via hermosas coming out next month and we're going to use that all day and then into the evening too so i want to point out it is an asset for the the school district as well good deal okay with that ron just just one thing in general i think that what i'm hearing is we love that the church is there they've been an excellent tenant but let's just make sure that we're wise with our taxpayers dollars so there's almost like a break even point is basically what it's coming to because when we have our events they're not charging us utilities right so we just need to take a little bit more time to dive in and then come up with something that's beneficial for all i totally agree that having you know one-term lease is very difficult um to plan but three times propane's three times higher or whatever you know so we just need to make sure the utilities costs are covered well to plan ahead to spend any money on that building why would you want to do it if you're only going to have a year right yeah definitely yeah definitely i agree with that you do yes okay so i think the ideas are out there yes sir i bet we can come to some agreement on that and we'll we'll move forward there so do we need a motion to table that or i can table that no you can i can table that it's stable we'll do it next month okay item um 3.4 this uh just moving to the last part diana i didn't ask you what do you think uh i think that they have been excellent attendance and i am glad that we're looking at it but i think five years there's a long time to try to spread that leap great thank you diana okay okay item 3.4 superintendent's retort dr right we'll turn the basically the balance of this part of the agenda over to you thank you there's a couple of things we want to review real quickly including the upcoming breaks we have on a president's day if you remember we looked to try to find because we reduced the length of the fall break and the spring break from two weeks to one week we look at a couple give backs frankly for teachers to create a little space so friday there's no school the district's closed and and monday's off as well that provides this coming week absolutely and so it'll be very happy presence day and then we have in march we have spring break that is reflected and it's the second week of march it begins on the 14th and it's through the 18th and those are the upcoming uh calendar events that we have i don't i mean is there any other upcoming calendar events oh i know i want to talk about jesus he's coming to 21 20th and 21st the 21st and 22nd jesus v hermosa who has been out here before is going to provide training all day for staff and students and then uh on march 21st will be a community meeting that will hold that is going to be at the church if they're inside the conference center there and that will be on school safety and uh it's a timely it's a timely conversation and i'm really proud of the efforts our principals and directors and supervisors have invested in doing their best to create a safe environment for all and we're challenged weekly with with uh events and we're they're just doing an exceptional job i also want to thank local law enforcement we're very we're very blessed to have a chief of police that works closely with our principals and takes any threat seriously they're not ever downplayed or ignored and we always research any threat to the fullest extent we're also equally blessed to have a number of fbi agents that live here locally and they have a task force here that work closely with local law enforcement that doesn't happen anywhere else so we've uh we've been very fortunate uh to to have that added support the expenditure limit is under review right now it may have been it was considered in the house and it passed 45 to 11 successfully it's now in the senate which is going to be tougher and that's the the funds where the legislature already approved their budget that we're not asking for more money we're asking to spend the money that we were given to begin with and so there's doesn't appear to be a large appetite to undercut that and to put schools in crisis which means we would have to close the date would be we'd have to figure out what that date is it would be late march early april and we'd be done for the rest of the year well no one wants that that's not good for kids and i don't think it uh it's what most adults really want so hopefully the legs that the senate does the right thing follows the house's lead and approves this uh spending limit if they haven't already done so i i'm pretty confident in the discussions we have that that's the direction it's going and as we get information on that i'll inform the community just recently a 1.5 million dollar grant from the state facility board was granted to finally fix the gem so chuck and and jeff and i have been working in roger for about three years on this and so thank you roger for your effort and jeff for yours and chuck uh chuck and i had a phone call with jack smith who is the the the new director of the state facilities board he was very accommodating and true to his word they the funding was approved and that's a 1.5 million dollar project that it does not come out of lower uh local taxpayer funds so i'm proud of the team for getting that done we appreciate your help too chuck we're now working and turning all of our attention to the elementary we have roofing that needs to be repaired there and redone we have sidewalk issues we have excuse me flooring issues if you remember in 2017 when the bond was passed we put in 2.5 million in civil engineering it did its job when that foundation is no longer being under eroded or undermined by water but now that it's settled the floors are shifted in some areas two or three inches so the state's gonna need to come in take all that flooring out smooth it out probably just put a finished concrete on it and we're working also to weatherproof or paint it needs to be done as well it's a 12 year old facility and so that's our next thing that we're continuing to press on in april we'll form a committee and by statute if you're going to teach sex ed that curriculum has to be approved by a community committee and so that'll be formed in april and we'll review with the principals and the people that want to participate right here in this room it'll start in april and we'll review what we're doing now i believe it starts at is that the grade five or six is is where it starts principles five or six six and so we'll uh we'll have that underway it the wrap up needs to be by the end of may and so we'll we'll uh report back on that as it comes in barbara symington is not here right now but barb simonton and through her efforts and her team efforts she secured essentially a forty thousand dollar grant for our programs and for her program for the food service if you remember it's now it's operating at a profit and they've done a a very good job of leveraging federal resources getting those food stuffs out to the entire community we slowed down the past six weeks because we needed to make sure we had enough to feed the kids here at school if those supply chain things are corrected we'll start distributing again community-wide and that federal program is throughout the whole year the kids at school get free lunches now irrespective of income for the entire school year current school year and we also just want to i want to commend brenda and barb working hard to make sure we're maximizing those grants we're getting kids fed and feeding families we are well over 700 000 meals served since 2020 that's a lot of a lot of food the district affirms its commitment also to its uh protection of teachers and students and staff members we won't tolerate threats or abuse of its of their teachers or coaches or anyone and we've been working really hard uh to ensure our employees know that they are safe and they are uh we work really hard to make sure that uh any any threat is brought to light and we research it right to the end and uh the conduct of our athletes we expect it to be exemplary and we expect them to re respect their coaches as well and will continue to have that that's not that hasn't started with me seven years ago that's a blue horse br standard it's been here for you know since the beginning of this 1963 of the district and i'm very proud of our kids and coaches and students and teachers i think all of them do an exceptional job but where mistakes are made we hold folks accountable and that's just a message we wanted to reinform or reaffirm with the board are there any questions on any of these items that i need to provide i don't do you have anything diana no nothing thank you thank you board any other questions nothing there next item on the agenda is item number four it's call to the public we'd invite anybody that's here that would like to speak to the board to come up tell us who you are tell us where you live tell us what your concerns are we might not be able to act on that at this time we can definitely direct staff to address that but we'd invite anybody to do that that's here that would like to do that we'd like to limit you to like three minutes if we could come on up there should be a microphone there for you so we can all hear good evening thank you so much uh it's great to be here my name is janelle and a common drug concern i have or would like to know is with kids that the easy merit i believe that was taken last year how would the public be able to get information on the students that did not meet or exceed the test like what was the percentage and then what is the ramification of how you're going to go ahead with um increasing the knowledge of those students that did not pass so if that's something you guys can get back with me i can leave my email i would greatly appreciate it thank you dr wright i'll let you take care of that because i don't know absolutely and i'll say statewide for the most part it did kids horribly we were no different and so we expect that this spring will be somewhat of an improvement but still well below average learning loss is not going to be made up in a semester but we could provide that data and what we'll do is we'll if it's acceptable to the board we'll do a report of last year's arizona merit by school and grade levels and just present that data the principals will review it and then we'll talk about our learning loss plans that we have in place and some of the measures we have taken and we'll are in the plans to address if that's acceptable so can we put that on the agenda then yes sir mary yes sir we'll do great anything else nothing further and we have a motion to adjourn i have a motion for margaret second from chuck all in favor of a german diana we're adjourned

so during that summer of 2021 we spent uh time uh days and days within each of the facilities looking at each of the components of your buildings again it was done by architects from our office and then our our consulting engineers millie's associates they sent out electrical plumbing uh mechanical contractors to take a look at those systems as well and to assemble uh findings we also had tremco roofing is a partner that we used at different times to assess roofs they we asked them to provide a thorough assessment of the roofs at the district to get their opinion of those so those those findings are also included in each of these books so what you'll find is there's a kind of a a written narrative for each of the buildings that kind of goes through and defines the different components it starts with kind of just a general introduction we get into kind of a building and site overview of each of the buildings we kind of get more involved in the site components of the building with the the paving and the landscaping and the sidewalks [Music] the report then moves into the building envelope where we talk about the foundations and the exterior walls and again the roofing windows doors even lentils that are over those doors and windows again i mentioned that there's a separate section on roofing that has a bunch of photographs of each of the the buildings and the roofing systems that are out there we get into interior construction we talking we talk about ceilings and walls and floors doors frames and hardware some of the glass that you use in the building for fire reasons uh and then the the last pages of the of each of the reports for each of the schools is uh talks about the mechanical electrical and plumbing systems for those buildings and again they go into depth on each of the the systems and the components that are currently in your building this this approach we've used in the past but it's it for us it's kind of a static assessment of what we saw in the summer of 2021 it kind of gives them suggestions on what you should do moving forward we've actually taken this [Music] the information here and kind of put it in more of a digital format with a giant spreadsheet format for each of the buildings and again when we're when we're doing that we we went through and we we actually did a kind of a con assigned a condition number to each of the the components of a building so you know doors for instance or windows they had a condition reading we we estimated what we felt was the remaining life expectancy on those components in your building so we had some idea of when you might be in a position to replace those we assigned a [Music] a category factor for each of those components so certain things you know we looked at safety and security is probably a number one priority in your schools the exterior envelope general maintenance of your building is probably high uh probably down the down that list would be like for instance aesthetics uh if you know just you know like the color of the carpet in a room so you want to have it replaced well that's you know that might be a a reason to replace it but it's there's probably a lot of other issues relating to the building envelope and safety and security that you probably would want to do first before you get to replacing carpeting so this this uh the review of the the condition the category and we also looked at the the impact if something were to fail on that building and if it would impact multiple people in that building so again for instance like a boiler if a boiler were to fail you may have to close school and it would certainly impact that building for potentially you know a while until a replacement was put in there so those kinds of things kind of drive when we started looking at when you might want to be replacing um different components in a building so that's where that that 15-year spreadsheet kind of starts to move things in different categories it's really based upon those different factors we also assign dollars to those so we can kind of track that this is something that we will be working with keith and his crew kind of on a on a regular basis trying to keep that up to date you know if he goes through for instance we're doing obviously a bunch of work at the schools you know last summer and this summer and you know summers beyond we want to make sure that those um those components are being updated realizing that you know if we were to put a new boiler in it you know it'll be 40 years before you would have to replace it again we want that documented in this plan so we can see you know that it's way down the road before you start having to look at having to spend money on those components moving forward so it's a this the spreadsheet approach is just a something that we've used with other districts it's just a it's a tool to help the district kind of prioritize different needs from a deferred maintenance point of view and uh i think it's something that you know i know ken's kind of excited about it and he has been working with the bng department to make sure that they're using this kind of as a guideline moving forward and so we can serve the the district for years to come so i think what you'll see up on the screen is is the spreadsheet that's at the end of the balmoral written section and i know it's it's really tough to read i understand that because of all the data that's on here but there are categories that are here from mechanical playground areas uh concrete work all of that there's two pages of this actually uh that you will see we also go into security devices fire alarms lighting all of that so our process right now and and dave and i and b and g leadership have met already on this plan and so keith's job right now is to go through this and is there anything we want to add into this plan from a capital project standpoint i'll give you an example i shared with the board last week about electronic signs in our buildings that's a capital project we're going to put that into this plan so that this is the document that we're going to use so this in combination with our short-term facility plan that we have are the two documents that we're going to look at for all of our facilities then so again as david mentioned this becomes a breathing living document so what will happen let's just say at the end of this summer so in september of 22 keith and i and dave and keith's leadership team will meet and we'll go through this and say okay what did we do this summer in the list and that's when we're going to start moving things around and you'll see all of these things all these numbers here well there may be something out here that we were able to do in this fiscal year so that'll just kind of everything will start moving around so that then we get an idea of what's left on the plan and then we start planning for the next summer what we're going to do now the next summer you know we're pretty well set with our short-term facility plan but again we'll do the same thing every year so every year you go through this plan and you update it as you go and that what i've shared with keith and he knows this because you know i get very direct there shouldn't be anything that we do that isn't on this plan you know unless it's an emergency i should say but you know this is now becomes the bible of our long-range plan and this is a 15-year plan that goes out is it adjustable yes is it movable yes is it life is it breathing yes so it's something that is that is just constant amen so questions from the board or yeah i have one so the 15 years that you have here listed that's not including anything from the short-term facility plan it does there are things on the short-term facility plan that are in here i was going to say because this high school has two big ones you know 7.7 and 8.9 million yeah i i it with it being only 14 years old am i assuming that's part of the addition or is that like a roof or no the addition isn't in here uh we'd have to look maybe parking lot paving work yeah i don't remember okay you have a lot of you have a lot of square footage of paving and it's it's in pretty bad shape yeah there may be you know some roofing in there too and some mechanical things in there we'd have to look at the section in there you know the specific spreadsheet to see what is in there so 122 you have you know 29.4 million i would imagine some of that is part of the short term but yes okay i mean i was going to say yes yes so that's why you know again i you know this is easy for me to say don't don't really panic at the numbers here i mean because things are going to be moving around now you know you have to imagine i think we're going to be spending about 20 million dollars this summer all together i think off top my head i think that's what i think so again there are a lot of items when you look at the small spreadsheet or the spreadsheet at the end but it looks like we're gonna do that over the next three years or whatever the time frame so if you look it's heavy loaded in the front yeah but the numbers get really really good as you go meaning right and i would say maintaining preventative maintenance is in in this too right i mean yes maintaining absolutely yes everything roof structure talk point whatever it is yes all of that is all exploring doors it's pretty comprehensive so yeah when you look at this dollar number here this 111 million dollars you know figure on we're spending about 60 million there's about 60s i think it's 67 or something like that that money is in the short-term facility plan and that's kind of all in here and that so you know it doesn't look that shocking especially when you're talking about eight or nine buildings you know and that is that so so again you know it's just something that again is a working document for us it gives us some template is that we start moving forward here uh that i think is is a is a really cool document i've done this in another district where you know dave has worked dave and i have worked together and we've done this in another district and it really is a neat tool to use yeah i was going to see what is that seven if you divide it out it's like what seven million a year seven and a half million a year that's yeah so so can if you went back to that balmoral exam the spreadsheet that nobody can read the numbers on yes [Laughter] yeah he does that on purpose you know i do yeah there you go so i know nobody watching at home but i mean i can since i have the book and sure it's still small print but but if i look at a line for example roofing restoration for balmoral yes so the first two columns are are the lifespan min and max so that's saying a roof should last 20 to 25 years right and then you across and it says the rating currently it's in fair condition and with a remaining life span of five years is so as you're planning you know now that balmoral's roof needs to be addressed in the next five years is that and that's how you'll prioritize the work that's exactly that's exactly what that's used for and you know we're looking actually looking at some different options with roofing where we can maybe restore the current roof rather than a complete tariff and replacement just because it's a the cost is much less and it can still provide a 20-year warranty going forward so and then as you go across the weighted total there's it's color-coded so that would be in red so that's kind of what it i'm assuming red is uh you should address it probably in the next five years right okay i i have a couple questions when we it looked like this is dated october of last year so i guess the referendum had failed in april of last year was it yeah april of last year all right so when we came up with this plan this physical assessment did we take into consideration it sounds like we probably did not because the borrowing and the selling of bonds for installing new hvac systems and adjusting all of that was later on it was after this october date so did we take into consideration the possibility of going back and revisiting a referendum to build new schools because no okay that's what i thought not at all okay because if that was the case i believe the president asked the question about future boards having the opportunity without having some borrowing power to revisit that the building of new schools and if that's the case this plan again we have addressed over the next couple over the next year so life safety issues these big guns out there piping and all of that coupled with hvacs yes right i see you've got upgrades of electrical we're doing that right for hbx right yes so we have our life safety survey our next one in 20 in 2023 right life safety i believe so yeah 2023 yes so if we go and implement i know we have to stay up on maintenance we do we have to catch it before it fell best we could which we haven't been doing in this district for years so i'm glad to see there's a robust plan up there but my i guess my big question is and you did answered i guess you didn't take into consideration a possibility of a future referendum to build a couple schools to replace these aging schools and it sounds like if you go forward with this that's completely out the picture well because again what i will say mr brown is that a board can make a decision to do right what they want i agree i agree but i agree for this assessment our assessment was about our current buildings not looking at any future type of buildings or anything like that i agree i just want to put that out there yes because if we get you know get caught up and say oh you know we're going to put a roof on for three million dollars or whatever right and we just continue to bleed the district right i mean we have looking to expand millions and millions and millions of dollars and again i don't want to go back in a path but i'm moving forward here so taking this plan and a possibility of still building new schools and how much do we want to continue to spend on these old schools well yeah and again you only you only got the hand you know play the hand that you're dealt with that's it that's what we're here to say and again as i i think i shared this maybe last meeting is that the district is is in a good position right to get some additional revenue coming in when that short-term facility plan ends yeah that you can pick this up and you can go with it yes and i'll be i'll be able to share that when probably in august when i present the next budget because i'm going to share that with the board as we look into the future and all that stuff as we prepare for that but right now we're okay in the next couple years of getting our short-term facility plan is we just closed the yeah crazy anything because we just closed the financing on uh the last set of bonds that we sold that was today was a closing day so we got all that taken care of today so the money is there for the short-term facility plan and that's what's going to carry us for the next you know two summers and then after that this is going to go into effect now again there are a lot of things like you said mr brown there are a lot of things on here that are in the short-term facility so those things will be falling off but then again when we probably get out to fiscal year probably around 25 here you know we won't have the short-term facility plan that'll be all done and then we'll be going into this okay now dave when you conducted the last physical assessment when you conducted dave the last physical assessment for the district i believe it was 2013 they're about with the life safety they're about right so you categorize the physical assessment it wasn't the life safety issues you categorized it as renovation i believe enhancements right so when this is all said and done would this be considered a renovation enhancements are included in this or what i'm trying or just p.m just looking at things that need it's it's more of a preventative maintenance okay okay so the aesthetics per se is not we're not looking to do any robust spending on aesthetics here those comments are in the reports the written reports and again that'll be something that we'll have to work with the district but it's really intended to uh track the components of your buildings and and realize that you know they don't last forever so you have to plan to replace them when they're at the end of their life and sure that's really what this is doing and you know it just takes into account different other other factors like i mentioned the risk so again you might not want to put boilers off to the bitter end because again if they fail you're in a position where you may have to cancel school oh absolutely we did that in bone marrow we have to spend 250 000 per boiler over there a few years back so but nonetheless i i just want to make sure i understand it you're going to bring some monetary value some dollar amounts the next time uh well i mean again you've got dollar amounts here but yeah but but in august i'll we'll talk about funding this okay that's okay as far as funny yes okay and again you know again i don't want to go back but i'm just using it for the sake of trying to have a better understanding of what you're presenting today is that when you're talking about building new abilities and here's the reason why it was going to cost x amount of dollars to bring this building up to snuff so on and so forth and i want to know at the end of the day we're going to see those values which you do have i just haven't had a chance to dissect it sure okay so okay i'm good thank you oh one more time i'm always thinking about dollars how much did we expend on this assessment the physical assessment how much you do to get it done yeah completed uh i think it's about 90 000.

we had an increase in cases when they came back from this vacation i know that's the show i think i agree 100 in the middle of the moment there were more i'm not arguing with them i'm saying the nurses track the data so they're using food data as opposed to whatever's happening in the community and sometimes there is a lie so i mean i i know for a fact that it was increased on december that i looked at it so i don't know except for what i mean also last year in february we were in a hybrid model so only half the kids were coming back to school and monday tuesday school was closed wednesday and then everybody but april we were trying to stabilize 60 percent after which is different than february because cases in general were probably lower than they are right now right yeah but it's hard to compare year over year i think and i agree with adam as well that's hard to compare december break to this break because again cases in general in the state um but i guess two questions i'm posing to the other members of the committee or other people here um one should we you know i'm not saying something we have to do tonight but moving forward so it's not always this off the cuff okay what do we do now should we maybe define some black and white parameters you know and again i'm not saying we do it maybe we work with the nurses or we have an expert somebody you know the board of health i don't i don't know how to go about doing this but maybe we define okay when cases hit this amount masks become strongly recommended when cases hit this amount that's become required so it's not always you know oh we have to do a vote because cases are through the roof and the nurses are freaking out i don't know i'm asking does that make sense it seems like that is what 70 of the community according to this survey is asking for i would just add that i love surveys but we have to be careful with surveys too because 70 of the community it's not right whatever percentage it happens to be the number one survey isn't that right i mean are we not planning to use this survey well if you think the survey is important i mean it was pointed out that people could vote multiple times which makes it not necessarily 100 reliable but if the information is there it is helpful um as far as the parameters going i'm not sure how we would mark that um [Music] yeah i mean i don't think it's something that any of us has the expertise to do i think it would be something that the nurses would have to do but i think moving forward it might be helpful so that people in the community would know if cases start to go up we're gonna have to require them but if they stay down and maybe it's in schools right i don't know i don't know what the parameters are all i know is we set the survey out we had everyone do it before the meeting i think we should at least discuss it before we take a vote and i think i looked at this and you know most people want masks gone i'll be honest i voted yes i don't want my passing for the rest of the year do i think the day after break is the right day no i i think maybe wait a week and the nurses recommended that i think that's a safe way to go i know people are chomping at the bit they want the kids out of the masks if i could have a say i'd say let's get the masks off for sports like this weekend i don't know if we can even do that um you know because i feel for those kids playing basketball in there um so i guess um i guess i i guess i'm posing three questions hey can we remove masses for the sport effective immediately b how do people feel about you know one week seven days per the nurse's recommendations if it's just in the classroom and see do we think the committee should be responsible to define some parameters as far as when masking comes back and while masking doesn't come back or are we just saying definitively well i think the answer to number one is actually i think that lies in the hands of the miaa so that we can't even discuss so even if we drop masters in schools they might still have to wear the basketball game and during the press conference if i remember correctly they had hinted at the fact that the m.i.a was meeting and they would have some kindness that would be coming out soon so that is that's something that we you know it's not in our jurisdiction to tackle right now um how do members feel about waiting a week so i i have an opinion on that so the last few weeks the few meetings we've had here everybody said follow dc paul dc don't go against the science qualities casey has now looked at the signs and decided that the 28th is the day they've got the state department held involved um a panel of experts that they call their health experts they say that's the date i don't think we should not go against a few weeks ago and then go against them this week if they're saying the 28th of the day i'd like to do it today as well i'd like to do it for sports but um so um and again i'm going by so there was an email thread through masc and i understand that masc is not desi but it was clarified that desi is not actually giving any formal guidance on whether a community should mask or not jesse is saying we no longer have a mandate you make the guidance localities so technically if we extend it by one week we're not going against a desi recommendation we're just we're gonna remove it we're just doing it you know i don't know that every district in the state has break on the same week i don't know the answer to that i don't know public schools so i'm just reading from the memorandum that we were given from the department of elementary and secondary education center after consulting with medical experts and state health officials the commissioner will not renew the state mass plan uh state mass requirement after it expires on february 28 2022.

okay if there were any email communication sent between and the board or whatever but nothing as as john mentioned as of as today okay interesting right and that was emailed to you by um mr savage and saint hilaire on on thursday yeah we were um i i forgot you know we passed information back on different things all the time i it was something different we were emailing about and he he said oh i saw your your budget i we must have posted on the website um and he thought we were starting from too low of a number okay all right so i you know the way i left it i said you know we want to talk to you about this um but i'm just i'm not ready yet uh to say you know my my own feeling is uh you know it it's the city that um come to comes up with the sources of money you know if if we you know demonstrate a need of 139 million um you know how they finance that is up to them yeah they're the okay we'll be [Music] okay so those are that's what we have to report tonight all right i know we have another committee meeting at 6 30.

okay if there were any email communication sent between city in the board or whatever but nothing as as john mentioned as of as today okay interesting right that was emailed to you by um mr savage and saint hilaire on on thursday yeah we were um i forgot you know we passed information back on different things all the time i it was something different we were emailing about and he he said oh i saw your your budget i we must have posted on the website and he thought we were starting from too low of a number okay all right so i you know the way i left it i said you know we want to talk to you about this but i'm just i'm not ready yet uh to say you know my my own feeling is uh you know it it's the city that um come to comes up with the sources of money you know if if we you know demonstrate a need of 139 million um you know how they finance that is up to them um yeah they're the okay we'll be [Music] okay so those are that's what we have to report tonight all right i know we have another committee meeting at 6 30.

which will move us to 14.3 which is the approval of the azusa unified school district sunshine proposal for the 2021 2022 fiscal year negotiations with the azusa federation of adult educators is there a motion on the board i make a motion um to approve 14.3 second four point three move by board member rodriguez pena second by board member iannis any discussion hearing none let's move to a vote the motion passes five to zero which brings us to [Music] 15.0 adjournment and specifically 15.1 adjournment is there a motion to adjourn [Music] to adjourn 15.1 second move by board member alliance seconded by board member rodriguez pena and i do want to remind that this evening we will be closing our board meeting in honor of lydia sanchez as well as elvis shawira let's go ahead and go this concludes our regularly scheduled board meeting at 8