So >> yeah. So maybe it's more of just um asking them to do it. >> Yeah. >> Okay. >> I look forward to seeing it. Thank you. >> Have a good one. I'm just asking for a point of clarification because I think we brought it up at more as do we need permission from the full committee to ask for like a a three-year plan so that we really can I mean I feel like financially we sort of see a crisis and we run towards it. We're not doing prevention versus um we're not planning ahead. And so the question was I mean because in my head it's like we're not allowed to to make that kind of decision. We take it back to the full committee to have that because I had no interest in talking about models of vans. I mean none of us did.
Um, we are, you know, initiating a state a citywide policy on the purchase of vehicles and yet this falls under the city and we this discussion a little bit before um also on if you consider it a capital expenditure but um everything that that we buy um I check with the energy director some vehicles as we know are exempt but there's that piece of it too and then if it's falling under the transportation revolving etc and if something's falling under a capital plan just to reiterate that capital expenditures most of the time the money for capital expenditures comes from turnbacks at the end of the year. So I think you have to keep that in mind. Um and that's how I usually and how we've done historically. Sometimes we have to borrow for things as this year. But in general um that it's bears a little bit more discussion I think.
Any questions, comments, concerns on that? If not, I will take a motion. >> I move to approve the consent agenda as presented. >> I second. >> All in favor? >> I motion carries four to zero. Okay. All right. We have some action items here. uh 10.1 discussion and consideration of approval of the 2627 salary increase presented by Dr. Wyman. >> So this is just approval of the 1% increase that I talked about at the study session before the meeting. Um so I'd recommend approval as presented. >> I move to approve the salary increase for employees as presented. >> I second. >> All in favor? I >> I motion carries four to zero. >> 10.2 discussion and consideration approval of 2627 salary schedule and stipen schedule. >> Again, this is uh aligned with uh the presentation earlier this evening. I know there's questions about the recommendation on the athletics.
It was more like we want to see a plan um that reflects the needs of what's coming down the road. I think that was really the it wasn't anybody wanting to make a plan. Um it was do we have to take this to the full committee to get permission to ask for the plan and I don't know the the answer to that. >> Thank you. Um mayor and then I actually just have a question to our administrators just real quick. But I just want to say I think this brings a little bit more discussion to where we are green community aiming for the climate leader. um we are, you know, initiating a state a city-wide policy on the purchase of vehicles and yet this falls under the city and we've had this discussion a little bit before um also on if you consider it a capital expenditure but um everything that that we buy um I check with the energy director some vehicles as we know are exempt but there's that piece of it too and then if it's falling under the transportation revolving etc.
>> Great. If there's one thing I love it's more discussion. Uh and that's true. That's just true. Um, I have a question. Do we not already have a plan in place for the for the for transportation? >> If if not like if not that that is what what it is, but >> it's it's we've run them into the ground. Quite honestly, that's the plan. So, the answer is we don't. >> No different than quite honestly some other vehicles and other municipal departments. I mean, you know, you see occasionally, all kidding aside, you know, you there's usually a routine on cruisers, etc., etc., but um it has been pretty much run them until they can run no more. >> Yeah. And I and I would agree. Um I know that Andy and I and Teresa have started talking that you know I was fortunate to have some time in transportation with 250 vehicles and a little surprised that we didn't have just a reoccurring rotation.
So, you can do one of two things. You can either go ahead and approve as is and then based on whatever the option is in June, we would bring you back another salary schedule that would be different or you can go ahead and approve all the salary schedules except the extra duty stipen salary schedule in which case it' remain the way it is and include the the particular sports that that we talked about and then depending on what we bring to you in June um it'll be whatever it's brought in June and then and then you can figure out where that goes from there. >> Okay. Um, I think I'm okay with approving everything but the um about but the sports duty >> extra extra duty >> duty stipen. Yes. And then we can we can table that part until next time. >> Yep. >> I agree.
And if something's falling under a capital plan just to reiterate that capital expenditures most of the time the money for capital expenditures comes from turnbacks at the end of the year. So I think you have to keep that in mind. Um and that's how I usually and how we've done historically. Sometimes we have to borrow for things as this year but in general um that it's bears a little bit more discussion I think. >> Great. If there's one thing I love it's more discussion. Uh and that's true. That's just true. Um I have a question. Do we not already have a plan in place for the for the for transportation? the >> if if not like if not that that is what what it is but >> it's it's we've run them into the ground quite honestly that's the plan so the answer is we don't >> no different than quite honestly some other vehicles and other municipal departments I mean you know you see occasionally all kidding aside you know you there's usually a routine on police cruisers etc thing but um it has been pretty much run them until they can run no more >> yeah and I and I would agree um I know that Andy and I and Teresa have started talking that, you know, I was fortunate to have some time in transportation with 250 vehicles and a little surprised that we didn't have just a reoccurring rotation.
Some of that may have been due for different factors, right? The questioning of whether or not we were going to continue these things, that type of scenario. It does seem to me that after the transportation study and some conversations that we are going to so I think that that is something we can do. We've heard you loud and clear. We were thinking about this anyway as well as a result of kind of having things now move along in that to have a plan in place to turn over about three a year every which would take a five or six year rotation to get through that in the miles that they do put on them. It seems like a short time. Sometimes we'll hear the public say, "Well, five-year-old car, that's I'd buy a 5-y old car." Well, you might, but you might not buy one with 210,000 miles on it.
>> Okay. Agreed too. >> All right. So if anybody wants to make a motion for that. >> So the only one that we would be withholding is extra duty stipen schedule sanction. >> Right. So it just it would sit exactly the way it sits right now. So all the sports that we currently have will remain in that extra duty stipen uh schedule until the decision is the final decisions made most likely at the June 10th board meeting. >> I'll motion to approve the 2026 2027 salary schedules as presented with the exception of the 2627 extra duty stipen schedule proposed May 13, 2026. Correct? >> I second. >> Okay. All in favor? I >> I motion carries four to zero. 10.3 discussion, consideration or approval of combined resolution affecting county treasure transactions for the fiscal year 2627. >> Good evening, Madame President, members of the board, members of the community, colleagues.
Some of that may have been due for different factors, right? The questioning of whether or not we were going to continue these things, that type of scenario. It does seem to me that after the transportation study and some conversations that we are going to. So, I think that that is something we can do. But we've heard you loud and clear. We were thinking about this anyway as well a as a result of kind of having things now move along in that to have a plan in place to turn over about three a year every which would take a five or six year rotation to get through that in the miles that they do put on them. It seems like a short time. Sometimes we'll hear the public say, "Well, five-year-old car that's I'd buy a 5-y old car." Well, you might, but you might not buy one with 210,000 miles on it.
Um or you might. You never know, right? But um the use factor in that sense. So, yes, that is something that we will do. >> Great. And very much encouraging you to be in conversation with the energy folks at the city um in terms of making sure that we are following whatever green practices, guidelines that we have in place. to all other departments. >> Yeah, like we have I know the the say some concerns regarding the last purchase go around and stuff but uh Dr. Depart at the time you know was in communications with Miss Collins regarding the fact that these are the vehicles we we sent the stickers of what the vehicles we were looking at and she came back and said indeed that they were exempt from the the green initiative what it is as far as because of the the size the you know the weight of the vehicle and stuff.
Okay. Action item 10.3 is the annual renewal of the combined resolution with the Panal County Treasurer, which provides services for investment, warrants, warrant signatures, fund transfers, and our Treasury Agency service access for the school district. It's a service they provide for us each year. If there are any fund transfers, which we've never done, um those authorizations would be limited to Mr. Halgan, our incoming superintendent, and myself.
Um or you might. You never know, right? But um the use factor in that sense. So yes, that is something that we will do. >> Great. And very much encouraging you to be in conversation with the energy folks at the city um in terms of making sure that we are following whatever green practices guidelines that we have in place that are to all other departments. >> We have like we have I know the the say some concerns regarding the last purchase goaround and stuff but uh Dr. departed at the time, you know, was in communications with Miss Collins regarding the fact that these are the vehicles. We we sent the stickers of what the vehicles we were looking at and she came back and said indeed that they were exempt from the the green initiative what it is as far as because of the the size the you know the the weight of the vehicle and stuff.
So, it is something we always will. >> Great. Great. I think we answered your question, budget and finance subcommittee, and I think we're gonna that's going to come forward and I think you all should feel empowered to have access to those things and get regular reports on the schedules for expenditures. >> Thanks, team. Great. Um, with that I think we are ready to move on to item C, the report back from policy program and school committee handbook. Okay, it's a doozy you guys really working us hard. We met on April 27th in attendance was Mr. Edwards from IT and assistant superintendent Steven Sullivan. We discussed policy JNDB, the empowered digital use policy. This policy has been revised recently by Mr. Edwards and Steven Sullivan based on discussions with our legal counsel. The updated policy can be found in your packet and contains tabs that outline how the policy may be carried out or shared through the district.
Are there any questions in regards to this agreement? >> Do you have any questions? >> No. Okay. Um, no. >> I'll ask for your signature after the board meeting. Okay. >> I will take a motion on that. >> I motion to approve the combined resolution with Panel County Treasurer as presented. >> I second. >> All in favor? >> I I motion carries four to zero. 10.4 for discussion, consideration, adoption of 262 2526 expenditure budget revision number two. >> You just can't get rid of me. Okay. Action item 10.4 for is to comply with Arizona revised statute 15905 which states that a district will complete its physical final year expenditure budget revisions and the governing board will adopt no later than May 15th and we will upload to the um superintendent of public instruction no later than May 18th. The 2526 annual expenditure budget revision 2, which is attached to this agenda item, will carry us through the remainder of this school year, which is June 30th, and the incumbrance period, which will extend until August 30th.
So it is something that we always will. >> Great. All right. Right. I think we answered your question, budget and finance subcommittee and I think we're going to that's going to come forward and I think you all should feel empowered to have access to those things and get regular reports on the schedules for expenditures. >> Thanks team. Great. Um with that I think we are ready to move on to item C the report back from policy program and school committee handbook. >> Okay. It's a doozy. You guys really working us hard. We met on April 27th. In attendance was Mr. Edwards from IT and Assistant Superintendent Steven Sullivan. We discussed policy JNDB, the empowered digital use policy. This policy has been revised recently by Mr. Edwards and Steven Sullivan based on discussions with our legal counsel. The updated policy can be found in your packet and contains tabs that outline how the policy may be carried out or shared through the district.
The subcommittee recommends that this policy be reviewed by the full committee for a first reading. Other policies coming to the full committee in your packet are BEH-E regarding public comment. The language changed is highlighted in your packet. KF-R regarding community use of school facilities. We reviewed the current rates and decided to keep them as is. A DDA- fingerprintbased Corey checks. We voted to keep the policy as is, but Superintendent Joy will create a more relaxed practice for volunteers in the schools. Policies that have been confirmed by our council is okay to change the language we voted on are DK, BBA, and JA. The changes to JIB, which is the student involvement policy, is still being discussed with council. I I need to have a few more back and forths with him so that I understand what he means. Okay. The handbook section of the subcommittee voted to adopt a resolution format and discussed how to file them, where to file them, and how the actions and labor associated with them are performed.
This revision is subject to the July 2025 authorization of expenditures in excess of monies budgeted within the M sections and subsections as long as the total budget is not exceeded. Changes from the September 1 revision to this revision were primarily with the M budget within page one. Our ADM, which we recorded a slight increase of approximately 12. We were budgeting 3,515 ADM, we are showing right now 3,527. Sorry, I left off the decimal points. with additional carry forward that the state identified for us. Some increased ADM, some FY26 state aid allocations, our increase in our group B weighted averages, which is usually our special education students, our gifted students, free and reduced lunch. All of that combined to increase our budget of just over $950,000. Our unrestricted capital, which is c found increased just under $50,000. All pages did reflect slight changes that were differentiations between the function code or the option codes for our account code which identified where we needed to budget within the numerous numerous Excel spreadsheets that you were able to review today.
The subcommittee recommends that this policy be reviewed by the full committee for a first reading. Other policies coming to the full committee in your packet are BEDH-E regarding public comment. The language changed is highlighted in your packet. KF-R regarding community use of school facilities. We reviewed the current rates and decided to keep them as is. A DDA- fingerprint-based Corey checks. We voted to keep the policy as is, but Superintendent Joy will create a more relaxed practice for volunteers in the schools. Policies that have been confirmed by our council is okay to change the language we voted on are DK, BBA, and I Ja. The changes to JIB, which is the student involvement policy, is still being discussed with council. I I need to have a few more back and forths with him so that I understand what he means. Okay. The handbook section of the subcommittee voted to adopt a resolution format and discussed how to file them, where to file them, and how the actions and labor associated with them are performed.
And you can find that format in your packet. And if you vote upon it, you get to use it. Exciting. The administration will create a styled PDF that members can access for this work and we'll have them filed on the website and accessible to the public. We voted to add additional descriptions of the duties of the chair and vice chair to the handbook based on an actual list of duties and responsibilities discussed at the March 2025 executive subcommittee meeting. And the proposed section is in your packet. All right. We seek the blessing of the full committee to pursue two items of new business in the policy subcom. We'd like to begin to create an academic integrity policy to align with our digital use policy and an updated vaping and tobacco policy based on the student feedback from the YLO conference. And that is it. open to questions that that digital use policy is quite large and has many tabs.