I do have some questions for our next meeting but that's it. Okay, well, email me the agenda items because I'm going to be getting a scheduling email out to you guys soon because we've got our warrants meeting coming up. I just wanted to know if we could have the transportation director Okay. >> for the next our next meeting. So, we will put that in the scheduling email to see if we can Um well, not for Not right now. Not today, but for next meeting. Yeah. Okay. So, I'll send that scheduling email soon and looking at because the warrants has to be the week before the meeting of the full committee, you'll be able to see if it's feasible to have for then and if not, we can schedule a different meeting. >> it'd be nice to have I mean we I just had the re-envisioning meeting before this one and Mike was able to come in and just talk about some stuff which was great.
So, um that's kind of a rough overview. Marlene, did I any points that I didn't hit that you want to talk >> I as I look at this and I look at something like the Smart Start grants, I think about our department chair who is heavily involved in the program's grant. Mhm. Right? They have oversight from the assistant principal and Dr. Reed. This person would run the point on that Smart Start grant. They would have supervision from the building principal um or the assistant principal in the case if we're talking about Dr. Reed. I think that um I think here we need to take out It says evaluating of staff. I was wondering why people were saying this person evaluates staff. >> it. And I'm like, they don't evaluate. They're not going to evaluate anyone. So, collaborate with building administration to support the hiring and evaluation of staff.
Um so, we would not be purchasing 30 copies to begin with. We would simply purchase We would look at our student population and see what students needed that at in addition to. Right. If a student says, "Gee, do you have a textbook?" We would already know what. I don't think any longer having all of these makes sense. They take up [snorts] a lot of space. But don't we know right now? I mean, if we looked if we ordered it through the IEPs and the 504 plans, we could see. We could do that. I don't want to chance that waiting, you know, a couple weeks. >> No, but that's part of the summer work that the the team does as they're planning their turnover to next year. Yeah, once the students are enrolled, we can certainly look at those lists and and anticipate that so that we're not behind in getting those to them.
That's your IP. We're just talking to one of the board members about this. Now, Partheon's incredible, have something called the sandbox. You sit down with the team, you go you're on this like screen and they talk about different things that the team and the parent feels would would benefit the the child, you know, three times a week tutoring, whatever it is, it's all based on standards, it's all based on different things. Uh, right now, the IP portion's being used by the South Bergen Jointure, so I don't know where all these things came from these these companies. What we're doing here is a pilot. Uh, we're in a pilot group with uh, select New York City schools, Miami schools, uh, San Diego schools, High Point, a bunch of different schools, um, and the MTSS pro MTSS program that is surrounding this software package basically is was, you know, developed or professionally developed by the by the individual and the team that put the entire MTSS package here during COVID.
So, James or Evan, do you want to pick something or the It's really honestly it's James, Evan, Amy, and myself that I think have been consistently here for these meetings. So, one, two, three, four. I I was actually suggesting and James and Evan don't. I'm I'm virtual, so I was wondering if you guys would want to do just those. There's not too too many. And then we could just do the recording over it. Is that feasible? >> So what? >> I also understand I'm asking you this the last week of school. So I'm I'm not saying do it tomorrow. >> That was going to be one of my questions. When do you want it? And then the second question is is it just under the stuff under the completed work? Is that what you're saying? Or in the in the >> I forgot to change the chat tab.
We continue to provide safety and security measures for protecting all of our students and our staff. We protect student staff data and privacy, and we assure families have access to the internet and receive technical support at home. And that concludes our update.
Are they the same kids? I suppose I can do that. But uh Yeah, I lack of motivation is a tough one to do especially when sometimes they're just like, yeah, yeah, no, I'm just not interested. They just flat out tell you 32 kids just said I'm not interested. Thanks though. But I think the power of going through these exercises and gathering this data is it allows you to reflect on where we might be missing out. Mhm. And your examples that you shared here tonight about the EL experience and actually going in into those classrooms and trying to convince them and provide ways to to deal with that language barrier to get them involved in clubs is exactly the power of this process. Um so I I'm just really happy with the work here. Awesome. >> And it's it's making a difference in our kids. Can you speak to a little bit about what your plans are for next year and what what you're thinking of as far as how can you improve this process?
Some of the things going forward talked about some of the changes coming up in HR with our transition to our onboarding system and some of the training opportunities that they will have for substitute teachers. Try to think anything else. >> I just wanted to echo what was said a big thank you to Kyle. I just wanted to extend that to you as well, >> Thank you. >> And you did it was not seamless but >> [laughter] >> And that is thanks to you and Kyle. So thank you very much. >> I appreciate that, Cara. Very much. Oh, e-learning. That was one of the things I wanted us to work on for our next year or as the the work with the board uh to work through and try to establish a new learning plan going forward. Yes. Right. Yeah, we've got a an abundance of subs but the teachers just wanted them to have a little more training coming into their classrooms.
Turned the filter on this new filter on today and we got a group text at about 8:30 this morning that uh we got him. So, um it didn't take long for the new filter to be effective this morning. Congratulations, guys. Thank you. Next, we have uh Miss Shane Yates. We have a limited uh curriculum material adoption this year. It was only C4 and maybe some miscellaneous items and then uh this team we challenged them with taking a very conservative look at what things we absolutely needed to replace from a textbook and curriculum materials perspective and Shane and his team did a terrific job and have a a recommendation for you this evening on C4 curriculum materials. Good evening. I'm Shane Yates, C4 assistant director. This year I had the pleasure of working with our dedicated C4 teachers and recommendations for our C4 curriculum adoption process.
Um we also defined a half day absence in elementary terms versus it was in grade period terms which is more relevant to the junior high and high school. Um PBIS we no longer do a whole school wide plan. Instead each classroom has their own. So that was a kind of a wording change in there. Phone policy, we did add in the after school program now that that's going to be back in the schools. We included that there should be no cell phones during after school program. Tutoring, we just changed the word wording study tables to tutoring sessions cuz that's how we communicate to parents. The tobacco, e-cigarette, and vape policy, we changed it from a 3-day ACS and a special programming to 3-day after school suspension. Um kind of with collaboration of our school resource officers on that one. Um on page 15, we added the use of AI to complete work that mirrors what Ben Central has in their handbook.
You can absolutely do that. Okay. If you think you want to have a public meeting and you want to do interviews, if you think you're going to get three or four people and you want to pick the best one, you can do that, too. >> [clears throat] >> But we have 72 hours to figure that out, right? Yes. Okay. Okay. Anything else? Yeah. Real quick, I know about a month ago you mentioned our admin contracts. I know we've got some restructuring and abilities with with like closing in the year. Where are we at with like the the like across the board we continue to ask people to do more with less and I understand that we can't maybe not pay them more, but like if as you start to discuss them with them and the things that they need in order to continue to feel secure while they do and comfortable, make sure we start addressing that sooner than later because we've got a lot of other things.
So, we're very grateful for the partnership with Crown Point Community Foundation. As Dr. China um shared at the secondary level, there are a lot of exciting um kind of year end celebrations that are happening. And I'm just very thankful to of course the administrators, to the teachers, to the staff that provide these opportunities, whether it's career exploration, career day, uh eighth grade celebration that they have Friday night lights that just happened over at the high school for our seniors, honor celebrations, graduation coming up on June 2. It is a very busy time of year, but it's also a wonderful time of joy and celebration of all of the hard work that has gone into making the year a success. Want to thank Amanda Chitchen. You met her earlier with her students from the biomedical innovations course. Amanda, I want to recognize as having provided this opportunity to our students and that she partnered with and um kind of collaborated with a teacher from Munster to really make sure that our students had um solid understanding of what they were getting into and then to see what our students were able to accomplish is really quite um impressive.
There's active use in there. Um there's been a lot of testing across this site. We have a pretty good idea what's there. To your point, do we know what's in all the soil on the site? No. That will be done as part of construction. Second point is it's very costly to do a full characterization of the site. Mr. Angler doesn't intend to spend tens of thousands of dollars without having permits in hand before you go into doing that level of testing on a construction site. It's not industry standard to characterize the entire soil on a site before construction before permits are issued. What we've done is provide a specific and detailed protocol that the commission can approve that should address whatever we find under the building. If something is found that doesn't fit into that protocol, we'll recommend a condition that we need to come back to this board to have further review of the protocol to ensure it's appropriate.
So I think part of what needs to happen is less about compiling a list of the different ways the district is reviewed because we're reviewed quite often. >> Um and I [laughter] know >> you know I know you know m uh Mr. Oliver. Uh, but it's more about sort of helping the public to understand what those independent audits and reviews uh actually uh produce and why some of what maybe people there there may be just a misunderstanding of what information we already have at our fingertips. I mean, even the yearly annual report [clears throat] that we submit to the town has so much detail in it, not only regarding our budget, but also regarding how our budget supports the work that's going on in our schools. So, you can't separate the two. the budget inform the the budget supports the work of our schools and that's what we think that we're we're so proud of our strategic plan and I love what you said Mrs.
But I think from like a budget standpoint if we could either and I know this is like past, we can't change what's happening but see the building budgets that was asked for and what they're getting possibly at the next meeting or um >> this is what they asked for too. Okay. We did not make any reductions or anything at all to what the asked for? So, that's where I was coming from. So, then if they asked for It got put in there? It got put in there? So, that Okay. So, Roland Shaking has said no and you're saying yes. Oh, I know. That's what I meant. They they ask and then you pay me to tell them no? >> decisions. >> Reality check. I pay you to we pay you to tell them no. That's what I Well, I make decisions. If it deserves a no, it's a no and if I think that's a yes, I'll recommend a yes, right?
Yeah, I Yeah. No, that's >> think the emphasis there was more on the collaboration part with the evaluation, you know, supporting the coaching, not the evaluation. So, I think it says supporting new staff. Yeah, that's So, the evaluation the evaluation piece is certainly confusing in there cuz that was not our intention. >> Right. Um I'm sorry. How far down in the bullets are? >> It's um 1 2 3 4 >> Collaborate. There's two collaborates in the middle. >> 10. So, collaborate I have four things highlighted [clears throat] that I want to talk about. Let's talk about those. Okay. But I see that one in a um a um Coordinate the Smart Start grant and attend related state meetings. >> Yeah. I think that's administrative. I mean coordinating the Smart Start grant. I know what you're saying that um her business might be >> But this isn't a department chair, so to speak.
Does it Thank you. So, uh two questions. You just mentioned the enrollment. When is that This is a process-related question. When does that happen? I thought that already happened for high school. It's happening It's happening right now. Got it. So, it'll end in the next Yeah, I agree. schedules Yeah. We load students in. And then I say we We going to meet Dr. Reed and directors for counseling and Shell Austin. And then they're working to resolve any of the discrepancies. Yeah. By the time students walk out, they'll have an idea of their courses that they're scheduled for. They'll get the hard schedules before they come back into So, most kids will have a a very good idea of what they're taking next year, including the physics, and you would Yes. You would say that >> then look at it. Yeah. And you'll have an idea of who has an IEP, a 504.
So, it's a perfect fit, okay? Not only is it a perfect fit, but besides the professional development monies covered by title monies, not local tax levy, it's $0 this year to do that transfer, and next year the promise is $5 a student. So, to me, financially, it's a home run. And as we reevaluate it with our team, our our our our parents, everybody, if it doesn't work out, then like anything else, right? We move to something else, which isn't optimal. We don't want to do that. Um but that's what we do. It integrates in PowerSchool SIS, so it's a home run, okay? So, again, I really don't know what else to say about Parthenon except it's it's an incredible thing here. The AI piece is in everything now, everything. We have Brisk that we use, the teachers will tell you if they're not using it, they should be.
I think it would be like these ones would be I just grouped them like this. These two would be on one slide together and you're going to go through and just look to see like what were some changes and key points and there might not be. It might just be like no changes were needed. It aligned well to what we were doing. Um and then I think staff interviews and seizures is kind of its own thing. These interviews from outside stakeholders kind of the same thing. So they could be on a slide together. And then conduct is different from like the student activities >> just the stuff within >> um I mean for Evan but I'm I'm I'm happy to help. >> Yeah, same. I think as long as it's really clear which one which ones you want information about. I've >> That's what I'm trying to do.