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yeah all of these houses are pretty close to the street on the on the uh on the east side so then what does that leave approximately for your landscape buffer is it about two feet maybe foot and a half okay and then so is this plan show approximately the um where the wall will sit on the in adjacency to the driveway um so it looks like it's also approximately two feet so just kind of gauging the overall patio size yes um it's three feet from the driveway and uh unfortunately the driveway has to you know one of the reasons we needed a small railing on the uh on the wall going up near the side entry was because the way this the driveway has to curve in we um became less than three feet for a short distance um but uh that that's up the side a little bit and uh so yeah so that's three feet on the side and two feet in the front okay any other questions from commissioners i'm going to open this up for public hearing if there's a member of the public that would like to speak on the item at 5 30 north division you have up to three minutes to speak about this application um kristen do we have any callers there are no we'll callers the public hearing is there a commissioner that would like to make a motion on the application commissioner fortner i move that the commission issue a certificate of appropriateness for the application at 530 north division street a non-contributing property in the old fourth ward historic district to alter the previously approved lower front entrance by constructing a front patio with a cut stone retaining wall slightly realign the structure to be parallel to the street make minor window modifications and composite lap cladding on the front and fiber cement board cladding on the rear wing of the building as proposed the work is compatible in exterior design arrangement texture material and relationship to the rest of the building in the surrounding area and meets the secretary of the interior standards for rehabilitation and guidelines for rehabilitating historic buildings in particular standards 9 and 10 and the guidelines for district or neighborhood setting as well as the ann arbor historic district design guidelines particularly as they pertain to all new construction and new construction in historic residential settings second moved by commissioner fortner seconded by commissioner white is our discussion on the motion um start off i think in general the the majority of the modifications to the structure itself are um completely within our guidelines um i appreciate just the they're looking once again at proportioning and window sizing and door placements and whatnot but i think those are kind of insignificant in the overall scheme of the modifications as in i think they're they're slight enough that they're they still fall within the guidelines um there's a the last page of the presentation in the packet gives a a little bit of that perspective view of i think that that sunken porch area which i think is is interesting to see because initially when we are on site it it seems like it's a lot of yard space to to sort of pave over and um it isn't it is i would say a pay front yard is more out of character for a a historic district um but i think you know looking at this condition and the landscape buffer and the the sight wall and the height of the sight wall is relatively minor it's it's not at the site wall itself is not out of character um i think this perspective for me i think is interesting and that it's it does start to i think indicate that um that sense of a lively front space and almost has some some you know resonance to you know like a more of a modern city block that has a lower stoop outside of a front door that may be in an activated space which this is kind of a transitional zone again it may be a little bit outside of character for you know this particular area but i don't think it's completely outside of character for the the project and the and its use to activate the front yard um ready to vote yeah if any other commissioners have any other comments or thoughts i had a quick question for the record from from doug this sort of uh not not necessarily pertaining but i wanted to ask him before we were finished here because i think overall it is important and i just was curious um from the applicant if the project is still looking for living building challenge or fire certification um i just think we uh we should all be curious uh from the historic district yes i am seeking both on this project and that would be the first uh first multi-family uh building in the world to achieve both and also the first modular building period to achieve living building challenge certification thank you are we ready for a vote all those in favor please say yes yes yes all of those opposed please say no all right your motion carries i uh the application has been approved and please note that you must apply for any required permits from the city before beginning your project thank you thank you all right all through with hearings on to new business right there's no new business there is is there there is new business we have htc retreat scheduling so um the htc annual retreat takes place in the spring on a saturday morning from about nine to noon we move it around to different places locations and we need to work on choosing a date for that uh commissioner white has kindly presented me with a list of his choices and or his availability and um we're looking at late march or april by the time it gets to may nobody wants to be indoors on a saturday morning for a half day to look at slides and things so between now and then we've got one two three four five six six or seven uh saturday mornings um if saturday morning just doesn't work completely for somebody just say so um otherwise we will continue talking about saturday okay um i will throw out march 26 and april 2 because it's spring break week and i will not be available okay that's pretty cool the earliest date is march 19 which is a little quick for me because that's like a week from saturday and i'm not sure i can pull together that quickly i'm out of town okay dave's out of town um so i would like to propose possibly april 16.
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anybody have any no objections hang-ups on the 16th i'm so excited that you're all here too first time in a long time we can actually do this book it does anyone have a date they would prefer instead of the 16th the 9th or the 23rd are other candidates i'd say the 9th or the 16th yeah work for me okay 9th or 16th is just okay hearing no arguments i would like to try to find us a place to hold this on april 16. 9 a.m to noon place with heat would be nice are you sure continuing on this line of thought do any of you have a favorite place to hold it we generally go to a park or a historic building bob you've been to a few of these do you have a favorite does anyone else have any suggestions yeah the senior center the hideaway was nice that was a nice space the hideaway was nice yeah that was where we had the last one in person march 20th yeah david was that like the second week of march 2020 we had that yeah yeah yeah yeah all right i'm going to write down like we knew what was coming park and the hideaway pathways hideaway yeah it's a few doors down from fleetwood yeah um okay i will check on those two places and see what's available on the 16th and then i had put together a very brief list of possible topics to talk about at the retreat we usually you know this is this is any ideas that you guys have that you think we would benefit from a discussion as a whole you know outside of a meeting where it's a little more relaxed it is a meeting and the public can show up if they want to um but it's just more informal and easier to have a conversation than you know yelling down the line here so a couple of ideas that i had were just a second let me get my duo to work okay there was a cancelled application at this meeting and i don't think that this would be as long of a discussion as i thought after the review committee walked out of this site at 808 west washington on monday but we we were uh discussing what to do with second generation wood windows meaning historic house got some window replacements that are necessary they replace them with replicas with or without weight and pulley and stuff like that but now it's 20 years later and those windows have failed do we make them replicate the replicas or do we just go with window worksheet tolerances again i'm not i don't want to discuss this right now but is that something that you think would be yeah worth a 15-minute conversation yeah i would i would appreciate the guidance um another thing that's we could possibly talk about is preservation month the htc awards committee is not meeting again this year in february when they had to make a call about whether or not uh to go out and look at houses and everything they said no we're not comfortable cramming into a van for a van tour we're not gonna throw a big party uh stuff like that and that's all the fun stuff so um they had suggested a couple of them that we sort of have a best of the last 20 25 years of awards slideshow presentation on the city website and i can do something like that but that begs the question do we want a better web presence are there things that we could be doing that i'm not doing or that we're overlooking or is it worth discussing our our digital presence as a commission you know um or is or or is it not necessary um that's another that's another do you want to talk about it or would you rather save the time for actual preservation topics [Laughter] jill if we have ideas coming out of that brainstorming session is there any budget or resources to implement any changes to the website maybe okay yeah right now uh kristen vanderluch and i pretty much maintained the website okay um i actually kristen pretty much maintains the website i occasionally go in and add or subtract things um but you know we have city communications people we have twitter accounts we have you know there's probably a city instagram i don't know and it might be minor things like just getting our name out there once in a while or it might be a major thing like having our own dedicated stream of information going out to the public um kristen is in favor of this she says um so maybe i'll just leave that as a question mark for now and you guys can mull over it and and always if you have ideas just send them to me anyway we don't have to wait for a working session or a retreat two things that we have to do well that we always do are we have to do an annual um work plan and bylaw review those that's a usually 15 minute discussion of the work plan and then there's the annual review of projects which i think that you all like and get something out of where we show pictures of things that have actually been built that have been approved so we can kind of compare the drawings to what really happened and it helps to get everybody you know give them a better sense of here's what you're going to get based on these drawings so that's a pretty lightweight agenda so i would love if any of you have ideas we had a project earlier this year where we were talking about talking about egress windows the egress window issues it was a rental property in the fourth ward i think was it basement egress yeah basement egress i'm sorry basement egress window was it did it yeah i kind of remember this about the placement of windows yes they were club you know they yeah yeah we had the ones that were very close to the front yes we had two of those applications right in a row or together and they were both inappropriate i you remember that that did the did the guidelines need to be reviewed and updated that's that would be a good succinct thing to tackle is to look at the guidelines for egress windows in the design guidelines document and make sure they're still what we want and that would tie in nicely with the annual review of projects because i'll probably be showing some windows and yeah all right anybody else not a new topic but as part of the review of projects that we've approved uh anna had mentioned i don't remember the address it's on seventh there's like a blue and white house it's a blue white house that had um an addition put on the back kind of cleaned up some previous editions um i haven't been by it since you mentioned that but kind of understanding the realities of what we approved well yeah what we're approaching a little scale yes that's a scale yeah yeah i don't um i'll i'll write that down here too i'll try to look up the include address yeah yeah it's on the west side i know exactly which one you mean yeah has a little bit of gingerbread on the front um we may have one house south of the corner of huron yes no or liberty liberty okay okay that was a um connie rosolo brown yeah that's pretty good good memory i think we looked at it at one retreat at the end very quickly but they weren't it wasn't completed yeah i think it was maybe just framed out or partially or yeah okay all right i'll keep that in the slideshow i know we had a list um maybe from i don't know if it was from a previous retreat or i guess it maybe would have been one of our the ones that we did online did we were we able to cover everything that was on that that list i will check i know there are other things that have come up that nothing's coming to mind at the moment are there any lessons learned or anything we want to review about the gas meter working with the utility where are we done [Music] we're not quite done with them but it's all going swimmingly it's just been a gas sorry i should probably be talking to my mics but when mia's recording this she can hear it um do any of you feel like you need to know more about meters and tapes say no no sad enough okay well if anyone thinks of any other topics just let me know and i'll um fill fill these in for now and i think that'll be plenty um do you have to publish that agenda ah a week before something like that so if we have other things at the next yeah we can still talk at the next meeting yeah yeah yeah i'll ask you for more ideas then uh we'll have one before then right oh it'll be right before then yeah yeah okay thank you all very much is that it for new business that's it for new business yeah on two minutes um there it is i think mia just emailed those out today so okay we can wait on those or next month okay is anyone able to review the minutes i think i just got the i only got the february maybe i didn't see the january you only got february but not just maybe i didn't maybe i missed it have enough of you seen the minutes and are you comfortable with them or would you like to wait until next month for january and or february i saw the january minutes reviewed them and they look fine yeah okay is that what you're asking okay january okay but i think we just saw the january ones anna i don't i think she emailed february like today or yesterday just this afternoon right before the meeting yeah so we can okay so january meeting minutes any corrections or anything okay so january meeting minutes are approved we will review february next month okay great um quick shout out to mia she dealt with all sorts of technical and other difficulties that i had with this week's packet so if you see her tell her thanks she's keeping this ship afloat all right uh my reports from commissioners is there any commissioner that would like to share something with the commission nope all right i'm jay assignments for the review committee on monday what is that date going to be april 11 at 5 00 pm 5 p.m yep daylight savings it's this weekend yeah i can probably i can do that one you can do that one anna yeah okay any other volunteers i might be able to do it well just wait one minute again you've got a lot saved up in the bank okay that's true yeah who else would like to do it april 11th april 11th at 5 00 pm monday are you available i will do that oh great okay great great thank you tour ann arbor okay undo adam k reports from staff all right so activities the february staff activities i don't know if there's a partial one in there or not we're it's missing like 50 applications from dte because the city is moving to our new permit tracking system i know i've kind of mentioned this before but it's actually happening next week so people will no longer be able to hand me a paper copy of an application or email it to me they will have to go online and enter all the information in themselves which will vastly cut down on staff time not just me but me on the front desk and everybody else and they'll be able to pay online as well which is another huge uh bonus for us we have not yet figured out how to get reports out of it that's sort of not been a priority to date so we'll move that up on the list for next month and uh um i will or kristen probably will be adding to the hdc website and the other city websites instructions on how to use that how to get into it what to put where what details i need and how to pay so that's kind of exciting and will be a big change does that replace e-track it or is it separate from e-tracking it replaces it e-track it will still be available for viewing but no new projects or permits will go into it after next week what's the name of the system the exterior the external to the public it will be called stream and internally we call it energov i in e-n-e-r-g-o-v all right okay all good yeah no questions okay um concerns of commissioners any concerns and the commissioner would like to share nope bob's leaving uh communications we did have one i believe that came through about historic plaques yeah the michigan heritage home society is offering plaques for historic homes i'm not i haven't been able to look at it and see what their criteria are i suppose it's a nice alternative for people that might not qualify for our historic district plaques but at the same time i don't want people putting those up instead of ours because ours are really cool yeah and they cost about the same they're both equally expensive so um yeah it's just information yeah there's a little brochure i found a stack of them on my desk at the office when i went in last week yeah it's in the packet it's it's it's uh mia attached it she says yeah yeah i think it was it was part of the again part of that email with the updated agenda and and with the communications from other community members regarding a couple of the hearings bob i'll include that with your um february paper minutes okay make note and then fill me in later all right as well as the february minutes sounds good okay believe that's it and now adjourn the march 10th hdc meeting no
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good afternoon thank you for joining us for the committee on education our three o'clock meeting [Music] in room 229 today is friday march 11 3 3 p.m meeting in hearing room 229 this meeting including the audio and video of remote participants is being streamed live on youtube you will find links to viewing options for all senate meetings on the live and on demand video page of the legislature's website this zoom meeting and youtube live stream event will include the three o'clock pm agenda for the committee on education in the unlikely event that we have to abruptly end this hearing due to major technical difficulties the committee will reconvene to discuss any outstanding business on monday march 14 at three o'clock p.m in this room and a public notice will be passed on the legislature posted on the legislature's website i'd like to take this time to remind our testifiers that due to time restrictions on our hearings we will be limiting testimony to one minute per testifier per bill for people participating remotely please remain muted and video disabled until shortly before it is your turn to testify when i call your name unmute yourself and your time will begin after your minute is completed staff will mute you so that we can move this hearing along in an orderly and efficient manner [Music] thank you members for joining us to my right senator donna kim vice chair of the canadian education and my far right is senator donovan de la cruz and to my left is senator kirk vanella we start with some gm's today governor's message gm 588 submitting for consideration and confirmation to the hawaii teachers standard board gubernatorial nominee christine miyami for a term to expire 6 30 2025 christy here yes thank you christy would you like to make a statement i just want to say thank you very much um for uh letting me testify today um i am here for the confirmation um to the hawaii teachers standards board currently i teach at mililani middle school um yes and this would be um to stay on the board for a second term um i've learned a lot and i would really appreciate your consideration to just continue on um and to be able to uh continue with the mission and vision of our our standards board um christy i wanted to ask you and your response to the committee questionnaire that we sent out you noted the importance of having a teacher a teacher's perspective on the hawaii teacher standard board can you elaborate a little bit why you feel this is so important sure um knowing that i mean because we are educators and because this is the teacher standards board it's really important for us to have voice too in terms of um what's important for how we want to uh i guess in order to go forward in order to promote professionalism and to bring more teachers in we need that voice it's really important it's it's knowing where the grassroots of where a lot of the um the needs are so we can be that voice and be that leader um for for the board so that's really important to me i feel it's really important for us to have that voice thank you christy and for the members i'd like to read a little bit of what she said that i that i picked up on in her letter to us i appreciate that the board is made up of a variety of voices from teachers to state superintendent desert me to administrators to men to members of the public as we are making decisions on how to promote excellence in education it is integral to represent the voice of our teachers and i feel that i can be a neutral voice for teachers of hawaii she goes on to say the standards committee has provided me insight on licensure subject matters standards and educator preparation standards the legislative committee has made me more aware of education bills being considered members do you guys have any questions of christy i wanted to um also note that one of the testifiers caleb and matter noted that christie is a diligent organized and efficient professional she is routinely the first to volunteer to help arrange coordinate and facilitate team activities and events for our students thank you christy for volunteering to sit on the white teacher standards boards and we appreciate your service to the board without further questions we'll be moving on thanks again christine thank you very much our next nominee to the hawaii teacher standards board is don raymond for a term to expire 6 30 2025.
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[Music] don is a special education special education teacher at chiefess pakiolan elementary school a current member of the white teacher standards board and i really uh love what she wrote she says my priorities continue to be ensuring that we provide every child in hawaii with qualified teachers promoting professionalism and teaching excellence building public confidence in the teaching professor profession and providing more accountability to the public i really appreciated that and one of the letters written in by carrie sato says don is a dedicated educator to not only her students and community but also to her profession through our mutual service on the hsta board i recognize the unique gifts of this very special teacher what a compliment that is for dawn dawn in your response to the committee you noted learning about different ways a state approved teacher education program sata can implement policies to provide candidates multiple ways to demonstrate proficiency can you please elaborate elaborate on why this is important and how you plan on using this during your next term okay um good afternoon cherokee dhani and the education committee um being having served uh since 2019 on the standards board i have like you said learned about the sa tep which is the state approved teacher education programs and how it aligns to implementing policies to provide candidates um to demonstrate their their experiences in the program to complete i i think that these are really important areas because it i'm sorry miss uh senator kilani can you repeat your question um so yeah so you said uh you noted learning about different ways a sata yes program can implement policies to provide candidates multiple ways to demonstrate proficiency so can you elaborate on that statement and why that's important to you well it's important because we have to make sure that our teachers are certified and are following um practices that make them the professionals that they are in taking care of our children not only academically but social emotionally protecting them and with these um specific skills that are in place in these programs that the schools have it ensures that we are providing for our keiki um from p to 12th grade in hawaii thank you i'm don members are there any questions of dawn if not moving on to the next person thank you don thank you so gm 570 submitting for consideration confirmation to the white teachers standards board gubernatorial nominee brandon khalidoy for term to expire 6 30 20 24.
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brandon is a current chair of the boy teacher's standards board is brandon there not present chair thank you some members brandon uh says in his message to us that he would love to continue serving his recent accomplishment um as as chair of hs htsb being able to work closely with board members and the interim executive director and licing specialists and it provides some clear understanding of the importance of having highly qualified trained teachers school counselors librarians librarians in the education setting and since brandon is not here we will move along to our fourth nominee principal kim sanders submitting for consideration confirmation to the white teacher standards board for term to expire 6 30 20 25 we're on gm 5 7 one principle sanders is principal at ewa makai middle school [Music] no cheering from the peanuts [Music] in her letter to us she she talked about she hopes to continue to be a productive member of the hawaii teachers standard board and she sits on the hearing panel and helps support decisions of suitability for teachers that have been on notice for infractions of misconduct please also say i have learned a lot about accountability for our epp programs that accredit our teachers counselors and librarians kim i don't know what epp is can you explain things so um those are the programs that that are set up for our licensure and so they are what our specialists check out on each of our teachers that applies for us a license and so that is um i'm not sure exactly what the acronym uh is exactly what we call them epps and it's it's actually just looking at the licensure for um being able to be licensed in the state of hawaii thank you kim and eva mckay you're the tiger [Laughter] can you elaborate on um what the improvements have been that and how you plan on continuing to approve the system if you are confirmed for an another term um i think um in the past four well the past two years that we've been together the improvements have come along mainly through our licensed specialist we have some great specialists that are part of the board and they do a lot of the background checking but making sure that our systems are in place our policies are tight um so that we make sure that we have the best candidates coming into hawaii for our children and i think that's that's huge um because because we do want the best for our students and i think that's what some of our other members have just um recently said um in the hearing um so it is one of those things where it's very important work and um and it's it's great because it's not just um one perspective we have like they were saying earlier we have perspectives from teachers we have a board member from the board of ed we have um um assistant superintendents so it is one of those things where we all come together we have from charter schools from private schools it's it's not limited it's like bringing all those voices together and making sure that we do the best for all of our children in all of the areas in hawaii thank you kim in testimony provided by justin carmichael he says she listens to everyone carefully and makes those difficult decisions with students staff and overall equity in mind she fosters the school community by ensuring that parents and key stakeholders are involved in the learning that takes place on the campus another testifier jennifer welch says i was a parent representative on the school community council and i currently work with principal sanders as the pcnc at ewa makai i see on a daily basis principal sanders commitment to the teachers staff and students to make sure she is doing the best she can for them and let them know she hears them and appreciates them she will always try to find a way to make things happen if it is something that is positive and will help students staff or teachers she creates such a positive work environment that makes eva makai the great school it is very nice comments about you principal sanders members questions of our nominee senator padella just just um what you was saying you know i got the privilege to work with her and everything that is being said is 110 i learned a lot of a lot of her working skills and her dedication to the school and what most uh especially that i love is you guys social media yeah you guys are so active on social media i get all the information but just thank you continue to serve and uh just like working with you thank you very much kim well thank you ever ever be strong thank you principal sanders thank you very much moving on members you guys have any other questions sorry um moving on to governor's message 573 submitting for consideration confirmation hawaii's teacher standard board gubernatorial nominee katina soares is patina with us oh there she is thanks for joining us katina um and her message to us she stated in my state in my letter of interest for htsb which is another term so katina you're currently a board member huh yes that's correct thank you for wanting to serve another term she says another term on htsb would provide me an opportunity assist to assist with shaping the next generation of teachers whose required knowledge skills and dispositions goes far beyond content and curriculum to meet the needs of today's whole child i really like that patina principal lydia trinidad of kuala lumpur school public conversion charter says dr soares comes with a background as a rural educator as a homegrown local teacher school counselor and administrator from molokai has experienced as an administrator in both a charter school and doe school and have led schools have lead schools the hawaiian emergent programs and with a hawaiian focus and from josh rafoon says her understanding what school could be what teaching could be is remarkable and visionary she understands what it means for kids to be most likely to succeed she also understands what teachers need to to do to prepare themselves to guide coach mentor and sponsors today's kids as they navigate towards a set of durable skills and social and emotional competencies especially during this covenanting pandemic very nice words from your testifiers dr soares members are there any questions over a nominee if not katina do you have anything you want to add no just thank you i appreciate the opportunity i haven't even been in um as a member for not even a year yet but i've learned so much and i'm excited to have the opportunity to learn more and contribute to um providing qualified teachers for our students it's really important thank you very much for your willingness to serve it looks like we're uh rounding up a really great uh teacher standards board with all returning members so thank you for the opportunity for us to uh um confirm your uh nomination to this teacher's standards for patina questions [Music] if not recess reconvening the committee on education members before us we have five gubernatorial nominees and christie miami brain don raymond brandon kawasoi principal kim sanders dr katina katinasaurus and the recommendation of the chair is to approve the nominees and move them forward any questions oh good thank you very much chair's recommendation is to approve all gms gm 568 gm 569 [Music] five seventy one five seventy three all uh for advising consent before members present is there any objections [Music] we're past we have passed all the uh gubernatorial nominees and approved them passing this committee and that concludes our meeting you
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i pledge allegiance to the right of the united states of america under god indivisible with liberty and justice for thank you on this beautiful beautiful monday evening and with that we have a beautiful day today as we have special recognition so at this time uh we'll go down front and get started good evening president mcgregor dr spencer school board tonight we're very pleased to honor several of our elementary teams for their academic success we're going to begin tonight with our vex robotics winners we'll be honoring our co-team work awards representing two different schools and our excellence award i'd like to ask our proud principal of crestview elementary natalie schneider could come up to introduce her team and coaches as they are one of the two teamwork award winners good evening so excited to be here to announce our winners from crestview for our vex robotics teamwork award first we have our coach happy birthday [Applause] seal perfect perfect all right let's do one this way and then we'll use the other camera one two three [Applause] congratulations that's bringing up our second teamwork award winners our proud principal of oakland elementary is jennifer sheep good evening i want to introduce my awesome robotic team little brandon we have our coach jennifer mosher we were fortunate enough to have a mentor from our robotics team at the high school noah mosher we work with our students as well and then we also [Applause] okay um okay [Applause] congratulations to oakland now to introduce us to our excellence award winners and vex robotics the proud principal of indian creek elementary mr kevin all right tonight we have with us our 2019 teacher of the year lego master educator and the coach of our vex robotics we have logan drook kemper and not with us tonight is josh whitaker let's hear it for indian creek [Applause] oh you okay stand up outstanding [Applause] um congratulations again to all of our vex robotics teams [Applause] tonight i'm also proud to bring to you our academic competition winners and introducing that team as our proud principal of the winning school mr jared pennington of amy beverland elementary [Applause] thank you dr huss brown first and foremost our wonderful coach mrs jenna chris chris followed by anthony meacham audrey mcelroy jeremiah jefferson isaiah jefferson jocelyn jenna maxey mary claire mcwilliams ian young and tyler working also on the team not present j.j brown laila ozienner and hunter branson congratulations to our stars congratulations [Applause] thank you for coming to be with us and i see that you've already gotten the memo um as exciting as the rest of the meeting is going to be um you are free to go home and make dinner and get that get that homework done eat a piece of pie for pi day thank you thank you they're used to getting the hardware so we are glad to be able to celebrate with our families our students teachers administrators and all those involved with seeing our kids not only are learning in the classroom or able to apply what they are learning as those are the skills that we will be requiring and i say we as in we as in companies so thank you for all the work that we have done at the elementary level thank you dr brown this time we have our blue ribbon update president members aboard dr smith again uh ellen moving along that's the main entrance uh third floor and working down and also uh hopefully in two weeks the cabinetry will start going in all three floors and phase two continues on the dance floor and a couple other classrooms in that area i also wanted to mention about lc uh we will be uh starting the clearing of the land there north of uh the current baseball diamonds so we're excited about uh the site improvements as they continue ln new edition uh brick is also started on that so that's uh another good sign and new addition inside going well with utilities and phase two continues is the performing arts in the art areas and the pool we finally got some walls that will be coming so we'll be able to finish up the exterior walls and start on the roof on the new pool and of course faulker valley and belser middle school continue on with the hvc uh hvac upgrades any questions for mr smith on our blue ribbon update thank you mr smith sale of the transportation center yes we did have a an auction on the old transportation facility and we did receive a bid and it was the uh average of the two appraisals that we finished uh with that uh facility stints construction company uh put in that bid for 2.265 [Music] million dollars and we would like to an action item recommend the board approve the sale of the old transportation facility i think mr smith for the public and for the board would you explain just a little bit more on the detail of how we have if we want to sell property what's our process the appraisal and then how did you go about doing the sale because that needs to be on the public record the first process was we did take the average of two appraisals of the property and that was the starting sale price uh with that uh working with our legal counsel we did a kind of an online uh slash uh bid that actually they had to submit the first time in a hard copy form and then they had three day we had three different days that they could respond after that if they wanted to increase the bid so in this case we did have one bid and that meeting our starting bid of 2.265 million thank you mr smith any other questions or comments i had a question sorry please um so on the sale of this since uh on sale of property does that get rolled back into the district the funds that's purchase okay the fun yes the funds do go back to the district in this case it is helping to offset some of the costs of the transportation facility and we had factored that in when we took bids thank you thank you any other questions pertaining to the sale of the former transportation center thank you mr smith thank you mr shrees request for public hearing for site improvements for lawrence central and lawrence north high school mr president dr smith members of the board as we move forward in our high school renovation process there's some outdoor site and facility improvements that we have to do and we needed to hold a hearing for that and to explain that better than i can i've got mr jeff quackenbush from barnes and thornburg here to do that for us thank you thank you thank you uh mr shreves uh mr president members of the board dr smith it's a pleasure to be with you this evening jeff quackenbush with barnes and thornburg so tonight what we will do is describe the process that you'll be undertaking over the next couple of three months for this outdoor site improvement project that's related to some of the work that you're doing in the interior part of the of the two high school buildings uh tonight we are going to ask for you during the action items to approve and authorize publication of the notice of what is known as the 1028 preliminary determination public hearings under indiana law you are required to have two of those uh we have those scheduled now for april 11th and april 25th at both of those hearings you would present the same type of information regarding the projects that are being done the cost of the projects the financing anticipated for those the repayment terms and then on the 25th after the conclusion of that public hearing and after you've received public comment if any then you would consider adoption of the resolution which is known as the 1028 preliminary determination reimbursement resolution we would then shortly after that published a notice on the 29th of april uh of the notice of preliminary determination and we would also mail that to the county officials that are required by state law that triggers a 30-day waiting period uh during that 30-day waiting period you cannot do any activity related to designing the project bidding the project anything of that sort so then at the april 25th meeting as well we are going to ask you to approve subject to that end of that 30-day waiting period authorizing publication of the notice of the bids for the site work we want to try and get that site work underway as soon as possible and that would give us the ability to then publish that notice at the end of the 30-day period around june 1st after june 1st you would then publish the notice for the construction bids to be received receive those over the course of approximately a month and then you would award the construction contracts for that work sometime either in your late june or one of your first july meet when you're july meetings at that point we would then during that same period of time be moving forward with all of the financing authorizations under the old law and then once we get through those around the end of july 1st of august is when we'd be looking at trying to sell the bonds for these projects at that point in time and lock in your interest rates um so that's the timeline in a nutshell tonight we are just asking you to authorize permission to that first advertising and all the resolutions that we do after this we will be asking you for permission to do subsequent advertising such as the preliminary determination notice such as the lease hearing notice and those sorts of things but this is a very similar process to what you've gone through on many of your other building projects both at the elementary level and at the high school level and then we will be probably coming back to you for some other projects in the future i will point out that the good news here is that based on the assessed value growth of the school corporation over the last several years that even though we have inflation on prices we are anticipating that these this project will come in at a tax neutral position so there will be no tax rate increase associated with it and that's due also in large part to your other bonds being paid off so that's sort of a little uh teaser for what to come at the april meetings so i don't want to give away too much so you'll you know come back and enjoy those as much as as you always do but these are tax neutral projects at this point so i'd be happy to answer any questions you may have regarding the process or regarding the information i've covered this evening and then i will be back with you on april 11th when we have the first public hearing and then also on on april 25th questions comments for mrs freeze or mr walkenbush sir i think you laid it out very clear and i think we know what we need to do so we yeah we have a little experience doing it so he did yes you did there was a time when i was like what's up 10 28 doctor well i think i know [Laughter] which is good news for the district thank you very much and if you do have any other questions i'll be back here on the 11th of april to address those at that time if not before thank you again thank you for being with us today curriculum advisory committee recommendations thank you mr president members of the board and dr smith each semester we bring together our curriculum advisory committee to review recommendations for additions to the curriculum for our high schools and as director of secondary education mr andy harsha facilitates that group and he brings to you this evening the recommendations from that committee good evening president mcgregor members of the board and dr smith uh as mr notre mentioned a little bit of background there each semester um our secondary teachers get together and they talk about uh course recommendations offerings that we would like to add to our uh our current list that group is made up of district administration building level administration school counselors and teacher representatives um from all of our schools on the next slide you can see we had great representation from both of our high schools principals counselors department chairs same from lawrence north high school and then we also include in this process our middle school principals mckenzie center for innovation and technology and some of us from central office to round out that group the state of indiana does provide high schools with a list of approved course descriptions and titles so obviously we want to make sure that anything we are bringing up is on that approved list in our efforts to continue to align all of our work to our pathways any electives that are brought forward are also we need to make sure that they are aligned with our pathway work and just a reminder that the courses that we would be uh recommending here this evening would be approved for the upcoming 22-23 school year pending your approval so the first three courses that i'm going to bring to you this evening are part of phase two just a little bit of a reminder our graduation pathway and next level program of study work was divided into three phases phase one was for the 21-22 school year earlier in the fall we approved the first part of phase two and the three courses that i'm going to bring to you this evening are really just round two of phase two and then we will get into phase three for the 23-24 school year so on the next slide uh the three nlps courses being recommended are personal finance digital marketing and hospitality management and that will round out phase two of the nlps coursework on the next slide uh we get into our core courses prime math is currently being piloted at both of our high schools and that is a course that is a mixture of algebra geometry algebra 2 and statistic skills and it is really intended for students who have achieved their math minimum credit for their diploma but are preparing themselves for college-level math work and that has been a great course addition at both of our high schools and both were eager to recommend that we continue to offer that moving forward english 12 is a study of themes in literature and so these two recommendations would fit into that one is rock and roll literature and the other humor in literature and then the final course is um an ap african-american studies pilot the college board selected 68 schools from across 31 different states and lawrence north high school was selected to hold a pilot of this course this school year so lawrence north teachers will be trained and the course will be offered at lawrence north high school but i do want to make sure everybody understands that that course will be open to students at both of our high schools and again for the pilot is just limited to that one pilot but our hope would be that we would be able to increase that offering down the road questions comments pertaining to our curriculum i guess i'm just curious how lawrence north was chosen did they apply for this was it how did they choose the 68 schools across the country uh yes so that lawrence north did put in for the course and they were selected by college board great mr noah mr harsher let's let's just kind of help educate our community a little bit you know there was a time when we talked about curriculum and it was just uh great now you start talking about curriculum trigger words from some communities sure uh so let's let's just help them to understand so when we bring curriculum recommendations that comes from who so those are sorry did you want me to respond so those recommendations come primarily from our teachers it starts at the school level the teachers then bring them to their department chair they are also brought in front of the principal and then once it's gone through that process it's brought to this committee and then again you saw on the previous slides there are a whole lot of perspectives that are brought uh through that process conversations are had um and any conversations or questions about any of those proposals are able to be discussed and then we bring them here for board approval in addition to that i would add there's two different types of recommendations that come the first set nlps next level pathways of study that's really required by the department of education as they're making the transition in cte and so while we're reviewing and bringing it to the board for approval it really is an expectation of the state other courses that we bring although as mr harsher said teachers may initiate the recommendation typically it's because there's a student interest or a student need remember when you approved als as an additional language a few years ago or asl as an additional language a few years ago that was because of demand from our students and from our families and so outside of those that are required by the state typically there's a community need that we're trying to meet with the recommendations in each case uh in each one of these courses can they fit into a pathway can each one of these courses fit into a particular pathway so the elective courses definitely into a pathway the other courses are core courses and count towards those graduation requirements for english for example the two courses being brought forward this evening count as english 12 credit thank you any other questions or comments yes i have a joy um could you please briefly expound on the core course uh the rock and roll literature and the humor in literature i'm interested to see what that the overall premise of of that is so the english 12 course is themes in literature so there are a variety of approved themes that follow through literature that can be approved uh for the english 12 credit and so really this is just two of those specified journeys through literature that were brought forward by our schools that they again to mr notre's point are interested in teaching but also the demand from our students those are two genres in literature that they would like to explore for their english 12 credit okay thank you all right thank you as a boy we are glad to see personal finance i know there are student interests and parent interests absolutely digital marketing uh hospitality management these are we are fortunate in this district to be able to offer a wide array of courses that benefit students when they leave our high schools and go into society i do think and on behalf of the board we want to continue to [Music] be able to offer such courses to our students as we want them to be able to be productive in whatever they choose to do i commend us on comme une ln on the ap african-american studies course the title can be misleading but that course has a lot to do with the history and the shape of the nation so i commend them on that any other questions or comments for mr harsher or mr notre thank you our 2022 jump start and summer school opportunities super assistant superintendents good evening again president mcgregor school board members and dr smith we bring a team to you tonight to give an overview of our jumpstart activities for the 2022 summer and this summer we will be hosting students rising kindergarten through sophomores and so students participate in their next grade level we'll be hosting on every school site from june 6 to june 30th with the exception of monday june 20th an observance of juneteenth holiday we will have instruction monday through thursday both academic and enrichment instruction and the elementary day is eight to two and the secondary day is nine to one and our goal is an 18 to one student teacher ratio in addition to instruction and enrichment other services will be offered to our students all free of charge no cost transportation food service after care service until 5 pm friday camp service we will also extend that camp care service into july and we also have orton gillingham small group tutoring in our elementaries through and through the school day and through camp care so as we're we're planning our instructional design for jumpstart 22 it's important to take a look back at jumpstart 21 and did we get results so we've partnered with the purdue university department of business management graduate program to help they're helping us analyze that data to answer the question did our students who went to jump start last summer perform at higher levels of student achievement this school year and so the group of graduate students is still in the process of finalizing their report but they did give us their preliminary answer their preliminary indication of that question and they're seeing a significant positive impact found for those students that participated in summer 21 and so that is really good data for us to to recognize that the instructional design that we had in 21 made a difference for our students coming into this school year and so as we move forward to the next slide we are looking at a very similar instructional design for this summer where again a focus on stem focused on humanities trying out some potential pilot curricula which summer's always a good time to do that but this year we are also including as dr haas brown mentioned orton gillingham small group tutoring for reading and instruction we're noticing in our data particularly our second graders that we need to do some extra support to make sure that they're caught up in reading as their their education has been more impacted by the pandemic than any other group of students that that we have so we've added that piece through a partnership with marion university this summer we also will have enrichment opportunities for our elementary that is a little less academic but more hands-on and engaging for our students at our secondary level again a focus on stem and humanities and then electives that will be aligned with our graduation pathways as we did last year we'll have pre and post assessments to measure growth for our students and we will have a focused program for our life skills students as well um just this past week dr smith approved for us to have an el newcomer jump start opportunity at our secondary schools for our students who are new to the country as always we will continue to offer our ltch virtual program as well for high school students we will be offering service to all of our early learners our preschool students we'll have two different options we'll have a multi-age preschool that'll be for our students who are three and four and then we will have year before kindergarten is what we call them now this would be the summer before kindergarten for them it will be all through june and july so june 6 to july 29th we want to really get more close to the opportunity for families to have year-round preschool and care options we know from feedback from our families that that's something that that they're needing so we're fortunate that this is going to provide that we will observe the holidays of juneteenth and 4th of july so we will have care for our littles at no cost to families for the entire summer monday through friday eight to five we will follow our licensing ratios so that's a ten to one teacher to student ratio for our multi-age preschool for our students who are four or five that goes up to twelve to one and we are pleased that we're going to be able to offer this at every one of our preschool sites so all of the elcs including forest glen and styles test this summer exceptional learners will also be involved in the jumpstart program we will provide resource and therapy support at all grade levels for students and with those needs we will also have our life skills programming like we did last summer and those will be housed at amy beverland elementary school in lawrence central high school and our whole goal is to help support and align the with the classroom instruction as well as support students transitioning to the new schools in addition to all of the jumpstart programs already described we wanted to let you know that we will again uh have a very successful ltch at the high school level which is virtual primarily asynchronous however there is a synchronous component that was added last year after some lessons learned through our virtual instruction the last couple years there are 33 different credit bearing courses offered at the high school level this is open enrollment and last majority large portion of the summer june 6 through july 15th this does have a cost of 25 dollars per current msdlt student or 50 for a non-student we've heard of all the offerings we're going to have and you're probably thinking how much is it going to cost and how are we going to pay for it especially at no cost to the parents well fortunately we have cares funding that we've set aside money for this for this summer we've budgeted a little over four million dollars of those cares three dollars and that's as you can see it's based on 50 student participation last year we were 33 so we're hoping to get to 50 to as mr notre mentioned the partnership with marion university for orton gillingham that will provide up to 450 000 of funding for the tutoring for those grades one through three and those funds include transportation all of our staff as well as the aftercare and the development of the curriculum so just so you know where we are in the timeline of all of this back in february we sent out a staff interest survey to staff to make sure that we would have enough staff interested in helping us out this summer to do this a very positive response rate of over 450 teachers and classified staff wanting to help us out this summer we followed up with a staff application back on march 4th and principals right now are busy piecing together their team to support all these jumpstart programs for this summer and student registration will open up next sunday on march 20th our team would be happy to answer any questions you may have i'm sure the board gonna have questions comments so i'm gonna call on them individually let's start with you ms norman any questions or comments um first of all thank you for this again i have two questions um last year i believe it was up through sixth grade elementary it was offered to all students and then 7th through 12th was on a recommendation basis is that going to be the same for this summer so we'll be open enrollment for the elementaries and then middle school will be open enrollment as well this summer oh and then just the high school program will be invitation okay thank you and then my second question or comment is um thank you also for expanding with the exceptional learners offering i just wanted to verify for the record that is also a new offering this summer correct or was it offered last summer no we did offer this oh we did okay oh okay okay thank you that'll be a huge impact thank you mr freezey thank you mr norman so with respect to the funding for this as you look towards 2023 will we have any funding for special programs in 2023 or what is that potentially looking like so we do have budgeted for the same type of jumpstart program for the summer of 2023 as well very good austin i do have questions um food service um if children are staying until five o'clock does that include dinner or will that be two meals a day what can our parents expect we always offer breakfast and lunch um in the past we have not offered dinner um throughout the summer but that's definitely something we could look at we do it right now for four of our sites that are the 21st century in the evening um orton gillingham is that is that largely for dyslexic readers or is that for readers in general um yes and both often times it is an intervention for students who may have indications of dyslexia but it's really grounded in the science of reading and really skills that all students need and as i mentioned we're noticing with our second grade cohort who have had really interrupted schooling for three years they really need this support great um preschool forest glen and skyles test will those preschools be open only to those who will be enrolled in preschool and therefore will be taught in spanish and english correct okay um l-tech i'm very sorry i don't understand this you know what i'm going to ask synchronous and asynchronous so just a reminder asynchronous means that the it's not live instruction necessarily students work through a canvas course uh communicating with their teacher back and forth but not necessarily a live component but after we did have the shutdown with coven and we learned how to do that a little bit better we added that piece last year where there was a little bit more direct support from students and their teachers uh from teachers to the students to make sure that they have that piece so direct and indirect learning right okay thank you i just didn't know what that meant and then my last question 458 teachers will that be enough for the 50 you're hoping participate at the secondary level we believe we have enough i can't speak to elementary but i know our principles are busy right now piecing that together with who they need whether they have enough or not and if they don't they'll be recruiting some more to help out and support but we're pretty confident with the number we have that we can support our enrollment well i guess one other last question will the rate of pay be at what it was last year okay yes it'll be 50 an hour for certified 25 an hour classified great thank you good question thank you miss mustin miss puckett yes actually my questions were asked from previous members um i have a concern concerning the budget future forward so mr preachy thank you for that and this month ms mustin uh addressed the concern for the um immersion program students so thank you i have no other questions thank you going through the slides hearing your presentation this is uh why we consider ourselves a district a destination this is really impressive just as much as we're excited about the selling of the transportation center mr smith this right here is very impressive to me a lot of times what we see is really not a cost it's just an investment and a lot of times we won't see the movement of the data of those whose improvement we won't understand the students are going to get across the stage because of this actual work here but strongly i strongly believe that this is the game changer when we started talking about performance at any level any gaps catch up acceleration this is it preschool is important to our families and to our students especially when they get beyond the third and fourth grade and fifth grade there's just something to be said about oh that must be for us probably in preschool so whatever we need to do mr shrees after 2023 this right here has got to be a discussion that the board of lawrence township will be having to make sure we can keep this in place this this is the district of destination with this kind of program thank you this is this is the one we present across the country this program mr chris almost had a heart attack over here i know and he's looking at me and say dr smith i hope you're still around what mr mcgregor saying is that we in our lobbying efforts right that we continue to talk to the legislators and the public we're really blessed from the federal dollars that are giving us this opportunity to stand out 50 of our student population have these extended opportunities and beyond the federal dollars we will continue we've always had these programs on a smaller scale but to expand to 50 50 is a is truly a blessing it's outstanding it is and miss mustang just so we we were smiling about feeding the kids in the summer because we we always do that but we do want to put on the record that mr roger smith and his team team will have a summer feeding program which is done throughout our community during the summer months we didn't put that in this presentation it'll come out to families later where we go out in the community we do summer feeding so that will definitely be a big part of what we do during the summer even if kids are not in school we still have that program so just want to put that on the record as one of our summer programs ms mustin be glad that you don't know the difference between asynchronous and synchronous yeah be glad that you don't know the difference though that's just a big deal it's a big deal any other questions or comments on jumpstart outstanding update a request for rfp of apparel company it's the trees mr president dr smith members of the board a few meetings ago we asked for permission to send out to receive proposals on our apparel for our athletic for our school and our current one expires this summer so we've received those results and i'm going to turn it over to dr nesbitt to present those results to you it's in time for bracket thank you mr shreves mr president members of the board dr smith uh you might recall some of these slides from uh when we got permission from you to advertise for rfp uh just to review again we're doing this to really save money and help out our athletic programs and schools uh by leveraging that lte brand and uh and getting that economy at scale for us our current status uh we're currently with team pride who bends adidas and you can see uh kind of the bottom line there we get 196 000 of promotional gear and that's how we outfit our coaches and administrators and uh can help out some of the kids that need it and then also uh buy one get one free uniforms and this year we received two proposals that's somewhat what we expected um those came from bsn sports who vins nike and team pride who vins adidas um adidas came in at um 125 000 uh worth of promotional product which is a decrease from what our current agreement is um no buy one get one free uniform this time around and then the 125 did have a caveat of minimum purchase requirements otherwise we'd have to pay the money back and then uh bsn and nike uh was uh increase uh 240 thousand dollars and again right now we're getting 196.
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so a 44 000 increase in promotional product and then there's some more the the fine print so to speak but some of those other deals buy one get one free on a to the team sports uh e-commerce store rebates um 35 off of nike apparel and whatnot um so we look at a approximate value of 340 000 um over the four-year agreement for the district with that uh the recommendation that we'll give to you in the action items is to approve the bsn sports nike agreement and i'd be happy to field any questions or comments you might have so one question i had in looking quickly over the draft contract or proposed contract that was included i didn't see the buy one uniform get one uniform free memorializing that maybe i missed that but i was wondering if you guys could i would never tell a board member they missed something uh i i that's why as well as dr nessa yeah particularly an attorney uh i'll review that again but uh i i feel pretty comfortable in saying that um those eight team sports listed there are listed in there for and the difference in this contract was that uh when our current contract it was a one-time buy one get one free uh but it did cover all sports this one it's the eight team sports uh listed there and it is as many times you'd like to do it so if you want to order uh you know if you want to do a you know oregon university thing and have five different sets of football uniforms well you could do it you could get buy one get one free um on all of those but i'll take a look at that yeah after i yeah yeah i i may have missed it it was just i saw all the others mrs blankenship can you pull up the contract that we had out there if you go to page two under additional benefits the last paragraph it states there that we get buy one get one free so that's where it's located very good thank you so i'm curious also you know this you know adidas had you know a strong offer the last time you know kind of a weak offer frankly in comparison this time and even against their previous commitment what do you make of that or do these companies target different districts that they're going to put more money into than others yeah it'd be speculation of course uh i know anecdotally i i can say that when we did the last one i know that the bsn really wanted to get us and and uh you know adidas beat him to the punch on it so i think they came out more aggressively uh i think with covid we we had some some issues um fulfilling um some of those contracts in our last agreement and so i think they backed off a little bit um and i most of those are attributed to covet and you know we found in you know whether it be in construction buildings or whatnot cove whether or not that's the the reason for the delay or the people not meeting obligations it's at least what they're going to tell you it is so so you know we may not never know that but yeah but i i do think that they they try to get a bigger foothold from time to time and and i think it's really how much adidas and nike give them that marketing dollars that's how that works they give them those marketing dollars to use in different regions and i assume that's a national or global thing that they're they're targeting areas yeah yeah thanks i i certainly do think it helps that we do so well in sports i i think that's why uh i i can tell you people call whenever we do all these deals and they did four years ago a lot of people were calling me and asking how did you guys do that and as well a lot of it's the investment we put into our young people and and the expectations we have for them to do well in sports because you get color photos in the front of the star and you know when you're in team state championships whatnot that that gets the attention of the net that's marketing and and so we we have a tremendous value to these companies and and that's what we're seeing through these rfps thanks given just the nature of the economy the pandemic were you surprised by the proposal from bsn no i i wasn't i know that uh their reps we had talked to and they they had called before we put the rfp out asking when when we were going out they had they had that date circle on their calendar they knew when we were coming up so i knew they were really coming after it aggressively man that's good news for our families it's great news teams and coaches yeah yep mr bush i guess we put away the adidas stuff and bring back out the nike stuff huh thank you you know the question of comments michael and grant that's after the board approves it in july one is that correct yes i want yeah okay so yeah it provided the board to prove this we we would begin meeting with those people and outlining things because there is a long long lead time on ordering things and i can tell you right now even if we you do approve this later probably passed football you may still see adidas gear on them this fall and that's that's something we've already discussed with the reps as we went through the process it's not unusual particularly here with with the supply chain issues that's a good comment thank you any other questions or comments i just had a um quick question as a former athlete on the buy one get one incentives on the uniforms does that traditionally so you pay for the away uniforms and then you get a like a home jersey or is it just buy fifty get fifty essentially yeah okay so it's yeah yeah that that's that's a good way to put it as anything oh okay or just cut the price in half however you wanna you know sure okay thank you i was just trying to wrap my head around it yeah that brings up a good question we've tried to when when we designed this we did it for four years on purpose because we like to cycle uniforms every four years uh so you don't you don't have a you don't go through high school and have a young person that has this uniform that was born a long time ago particularly football because the most expensive that that's a traditional cycles every four years you know so they come in as a freshman in the senior year so dr nasmith and mr chris our cfo let's just put on the record the board of education doesn't buy jerseys for teams is that correct that's correct okay by statute we're not allowed to buy those for the athletic teams so the athletic teams raise money through fundraisers or parents have to purchase so a contract like this giving 50 off of is a big deal for our families and for our school corporation so they're making a great investment in lawrence township and we'll and we will look good when we go out and you know we do that anyway we always look good there's a reason and a contract like this has a significant impact on how we look and how we're perceived when we go out on the athletic field are we allowed to put other patches on these jerseys rolls-royce mr mcgregor we could be doing that that's a whole nother rfp yeah there are rules on that between the national federation of high schools and actually there's certain size limitations and and whatnot so mr mcgregor if you know someone we can start their rfp process pretty quickly this is good news i think warm-ups could probably be okay though uniforms there's some rules but we could probably work something out if rolls-royce is interested this is good news for families thank you for your work in this uh in this endeavor permission to advertise for our lease proposals for the one-to-one devices yes mr president dr smith members of the board this is something we've done every year since we've been on the one-to-one devices we go out and we lease the portion of the device that's paid out of curricular resources because it takes four years to collect the full amount for that so we tie the lease payments to that process so that we don't have a big hit in any one year in our curricular resource fund for those questions or comments mrs freeze thank you sir our district student student equitable outcomes report this should be our second part right yes part two thank you mr president members of the board and dr smith as you may recall in the our last board meeting i brought to you the report from our district equity committee an overview of the action plan and so this evening we're going to dive specifically into the action plans for the first half a through e so if we can skip straight to the slide that begins with this one just a reminder of the recommendation and finding categories and again this is based on thousands of data points that dr mayfield and her team analyzed and these were our finding categories and each of the audit action plans fall within these categories the next slide is just a reminder of our process and this evening we're looking at sections a through e this first one is our strong principal leadership category and the recommendation is as we begin this work that we frame it within the context of our existing work in instruction and curriculum and professional development and so the two action plan areas that you see the first one is really about design of professional development and ensuring that professional development goes across all job classifications and that it includes three specific elements our core values our board policy as part of that a focus on positive student identity development and then for our teachers framing that within our instructional framework and this would apply to every job classification across the district the second one is about our professional learning community process and so just as a reminder our plc professional learning community process is built in to our day for our staff and teachers meet up to three times a week to plan curriculum discuss instruction review student achievement data and we need to rework our framework for plcs with the focus on equitable student outcomes and so that process is in place now and pending board approval would then be implemented for the next school year the next finding category this is everything in the b category is about human resources and so this one specifically is about our alternative licensure program and the need to get that word out uh to in a larger scale to our community and so each of the actions that you see there are a strategic focus around how to get the word out that we have alternate licensing alternate licensing program that our employees could take advantage of and so as you can see one as simple as translating all information that goes out about our debac program that's something that we've already been able to accomplish along with collecting data you'll see that as a theme throughout several of the recommendations a data system so that we can really evaluate who's in our programs who's completing the program are they hired where are they a few years out from the program and this last one hiring a talent acquisition specialist that was already in the in the pipeline and in the work even before the the committee met so it's nice when the committee actions match with plans that the district already had the next one again is that theme around collecting data and we know that one of the board goals for many years has been to hire employees that mirror our students so that our students see themselves in our employees we need a really robust data system so that we know who we're hiring where they're from do we retain them do we promote them all the pieces of human resources that go into the lifetime of an employee so that data system is absolutely integral to this recommendation the second one is really formalizing and providing space for affinity groups so just to give you a quick example of an affinity group that has been meeting informally would be our teachers who come to us to work in our bilingual immersion program both one way and two way they come from all parts of the world so bringing them together to be able to share and network and connect with each other and give us feedback on how to make their transition even more positive would be an example of an affinity group that would fit into this particular recommendation and then perhaps the most important one on the the screen is creating a pipeline for our students um we have some teachers that are currently with us who came through lawrence township and represent the type of of diversity and bilingualism that we're looking for but we really need to work to formalize that and follow students through their four years at the university get them back for their student teaching and then be able to hire them when the time is right as we move to the the c category the c finding is about our shifting demographics with the focus on language learners specifically spanish-speaking parents and so this particular recommendation is specific to our transportation department but really the action plans should be followed by every division and every school that we have in our district developing that culture where parent voice is valued and appreciated and acted upon i'm surveying our families from time to time to determine what their um satisfaction is with with our services monitoring the types of communication that we're having with families so that we can make adjustments that intentional focus on hiring more bilingual staff that should be universal across our district but again specific to transportation here working with our transportation and operations division to become visible at our school events and accessible to our families both from a service point of view as well as a hr recruitment point of view and then that last one and this is true across the entire district as well training to meet the needs of our spanish-speaking families and students this one very similar but a little bit of a twist in that it's specific to the communication practices for our spanish-speaking families and really meeting them where they are and asking them what's the best way to communicate on a larger scale with our spanish-speaking families and so integrating that type of of information seeking into our existing systems that we have working through at the building level that need that we constantly have to update contact information when we have parent square messages that go out that doesn't work for every family and we get reports back that particular families it's unable to be delivered what do we do with that information do we have a system to act on it do we have a system to figure out if they're not getting this message we've got to find another way the fourth one down is offer a hard to hire stipend for any bilingual employee and potentially investigate the possibility of multiple hard to hire stipends to attract employees with the type of skills that that we need the next one is to in the process for requesting translation services we've got to make an attempt sometimes we look at a family's last name and we make an assumption about whether they speak english or not and so working with all of us as a district to what is that practice to communicate with the family and if you find that you're not able to communicate effectively because they speak spanish and you speak english what's the process that you follow and really formalizing that instead of just assuming that if you have a last name that looks like it's latinx assuming that you can't communicate with them and the last one is really important in continuing to create and develop our partnerships la plaza is a really good example the indiana latino institute another good example the next slide is very specific to hr and around the the specific action plan to recruit and hire identity additional spanish-speaking personnel and so looking at it through that human resources point of view um several of these we um have begun the process of um if you'll go down to the the fourth one down again partnering with organizations like in the last one but then developing a pipeline beyond spain and puerto rico so that we have diverse spanish speakers in our school district just like our students are are diverse in where they're from across the world and then finally monitoring language needs of new enrollees um right now our language that's growing the fastest is spanish but that could change at any moment and we've seen an increase in haitian creole recently as an example and so we need to continually monitor that as we move into d the d category is discipline and there's several recommendations and action plans around discipline i'm continuing that data theme this this one is specific to discipline and that the recommendation and action that already has occurred is to create a discipline data dashboard for each of our schools so that they have their data at the ready and they're able to more quickly analyze their discipline data and put into action steps and that's the next two actions um what are they going to do with that data how are we going to intervene how are we going to change the trajectory how do we recognize when a student needs more support than what they're getting and so that's what those next two action plans really get to d2 is really thinking about how to transform our approach to discipline and moving more to a restorative type of perspective when it comes to discipline how do we restore relationships how do we keep students in class instead of excluding them from class and so there's several action plans to help us meet this particular recommendation the first one of course is training what are we talking about exactly when we're talking about restorative practices and what's that look like in terms of a common language across our district the next one is to involve our operations divisions with our public safety officers and those de-escalation strategies that are part of restoring relationships and ensuring that all of our divisions who touch students in the way of discipline have that same training the next one is about connecting with the community and making sure as we're doing this work that we're bringing our community alongside what does it mean to be restorative and what does that look like and what's the reason for it versus punitive discipline for students the next one i really like in that we have students who are highly capable of restoring relationships and serving as mediators and there's often things that happen particularly in our upper elementary middle schools high schools that our students can be the ones who facilitate that restoring of a relationship and oftentimes are more effective at conflict between peers in resolving it than some adults are sometimes and so i think this is a really good one that that will be innovative in terms of the approach and then the last one of course is back to the data analyzing and synthesizing our current data to determine where our focus area should be to initiate the the restorative work d3 is defining our terms making sure that we are clear from a language point of view the difference between a concerned about behavior and a an infraction a behavior infraction there are a lot of things that happen in schools that we're concerned about for our students but they don't necessarily have to be written up as a disciplinary infraction and so working through that list of definitions is in progress developing then pd sessions for our teachers around those practices and particularly as we begin to integrate restorative practice language into that that will be critical um monitoring our common language as we're reviewing the data is are we following through on that at the building level and then this this last one really is um about some of the work that we're doing with dr laurie decitels around applied educational neuroscience and understanding how the language that we use can promote positive outcomes for our students when when there's a crisis when there's trauma when there's an issue that's occurring d4 is again data but it's specific to our elementary alternative program the leap program and working to make sure that we're following clear guidelines on what acceptable what behaviors are acceptable to warrant a referral to leap and that we're consistent across the district with that and so the first one is tracking that data um in a in a very systematic process um i just mentioned dr laurie decitels that's the second recommendation um to help us really get a better perspective on what is insubordination and what's lack of respect or what is part of the neuroscience that we need to understand that a student might be manifesting implementing guidelines on the behaviors and referrals to leave just tightening that process and then the last one is is really appointing a planning committee to review our current programming and make recommendations for how we might improve that in in the future so a program review for the leap program and the last one that we're going to review this evening is access to resources so the one of the measures that we're using to determine our effectiveness in this work are our graduation rate numbers particularly for honors diplomas and technical honors diplomas the highest degree that we can award students is as they graduate from us we know that that work doesn't begin at the high school that work begins in our elcs and our elementaries and so these action plans are designed towards educating our community educating our elementary students and getting to them as early as possible so that they can see what could be what can be for them in lawrence township and so the first one is the guide that has been developed and disseminated to i mean integrated into curriculum within our middle schools at this point really mapping out what that pathway process looks like and having students as young as sixth grade beginning to think about what that pathway might look like for them the next one there's several actions that are involved with this but it's about our elementary schools and connecting our high school students with our elementary students so that our elementary students can see what that pathway might look like for them college and career-wise in lps wise we saw an example with robotics this evening of one of our high school students that was serving the elementary robotics team that type of of initiation on the part of our high schools and connection to our elementaries and then utilizing the nepers program and this is a program where we can can connect with industry professionals around the world and with technology bring them into our elementary classrooms so that students begin to expand their vision of what they could do with their lives the next one is looking at our high schools and how is it that we can offer in addition to our jump start programming some other academic and ccr focused camps for students we do a great job with athletics lots of kids involved in our basketball camps and our volleyball camps and and all of that type of athletic opportunity let's look at that from the academic point of view as well and the last one um is a big one this is implementing a comprehensive review of our elementary high ability program the last time we did a program review for elementary high ability was the 2014-15 school year so it's time to to take another look at that and that came from this particular subcommittee of the the district team so i'd be happy to answer any questions regarding a through e we'll cover f through j at the next board meeting thank you mr notre i'm sure all board members gonna have questions and comments so i'm gonna call on them individually i'll start with you ms puckett questions comments pertaining to our equity update yes i do actually uh mine is in reference to slide let's go back to b2 um i just wanted to ask or to clarify so we do not have a current system at all right now concerning collecting data for diverse higher retention that is my first question there's a second part to it mrs johnson would you like to address that question we're definitely in the need of developing a system what we have now is a report and it's very hand calculated okay then my second part to that is do we have a best practice model that we're following or looking at as far as developing one and if so what is that if we can share that i think that will come into some of our research as we're working with the technology division to be able to create a database so that you know at a glance we can just pull up that type of data to track our employees of who we are retaining um in all of those areas that we're currently able to do they're starting okay got you got you to my second question would be um it will be on slide d2 but a similar question concerning if we have a best practice model concerning the restorative justice portion mrs bush would you address that question please absolutely hello miss puckett we do have we do have uh we've been in talks with peace learning center to help us with our restorative practice training we have worked with peace learning center for a number of years and they are very experienced in uh in the field of restorative practice so we do have that starting this summer awesome okay well that's helpful peace learning center got that i have another question can i wait on that i'm still you guys know that i'm processing so it's still forming can you please come back to me you want me to come back okay mister thank you okay um one question slide 14 talent acquisition specialist will that be a central office position in hr yeah yes that will be a position within the human resource department um to be constantly 24 7 looking at applications employees scouting and we've probably been looking for that before and i've been we've posted a couple of times but we have really expanded our search just beyond our own apple track and we are looking at about five candidates at this time to bring and so yeah that's good um we have some options um i i'm looking at at the slides and they really mention spanish and english and um in keeping with equity for all um stipends for bilingual is that only in spanish or could we consider that for instance as you said uh haitian creole could we consider that if one of our schools has a larger population of different speakers um what are what are maybe the third and fourth most spoken languages in our schools so haitian creole and arabic and we have exactly one staff member that is bilingual in haitian creole and so your point is is well taken for this particular report this was based on the data report the data that was incoming to dr mayfield and so of course our spanish-speaking population was the the most well-represented in that data however we do have a need for haitian creole in arabic and so as that changes we as those numbers change we'll be looking to those families for debac positions etc um and parent communication in other languages we'll be doing that as well absolutely um i think that's it thank you thank you you need me to come back to you mr you i'm done okay mr freezey so i i think that's those are really great detailed areas of focus and i think you know if we execute well uh that'll really move us forward so speaking of execution could you talk just a little bit about how the organization is internally and you know is there like a project manager maybe that's you troy or or what's the accountability of making sure this stuff stays on track yeah so we've got uh two different processes that are occurring now we have the district level process which is for for your information this evening and hopefully in april for your approval and there will be accountability measures built into each one of those once once it's approved however we also have our building level processes so each of our building teams has an equity goal a student equitable outcome goal and that goal is specific it's measurable it's actionable some of them align to the the district report that we've just reviewed others are very specific to their building and their building data and improvements that they want to see in their building and so that accountability then is to that measurement whatever that measurement is that the building chose then in monthly updates that our team has as well as dr mayfield is consulting with each of our schools and then measuring whether they achieve their goal or not yeah i mean i i can see the benefit of having some decentralization so you're getting down you know absolutely to the local level if you want to define our individual schools is the local level but at the same time it seems like there needs to be and i guess it's probably your division it is this is equitable outcomes moving forward and staying on track yes ms norman this is all great the only question i have is regarding i think it's slide 20 on developing the peer mediator program i think that is a valuable tool i had two quick questions about that number one would this mostly be at the high school level or would it also be middle school that you would be developing peer mediators or am i jumping ahead but well maybe a little bit but i'll just let you know how peer mediation is set up it can be elementary students so it's really about turning that process over to students and mrs bush we're not quite in the detail phase of that yet but it could be as young as elementary okay great and my second question was that is it sounds like do we already have some peer mediation programs that already exist that will then be expanded upon you know several years ago probably about five or six years ago we had a small amount of training in peer mediation that actually saw some success at both middle schools um and that is something that we intend as we you know go back down this road we we intend to approach that again um and start that again it was also through peace learning center so we're just bringing it back thank you thank you mr norman miss bucket actually i think i do not have any more questions the only comment that i would say is um thank you language and terms are big for me and so um i'm excited i'm happy that we see the importance of linguistic capital as it relates to equity and student achievement going through the pages seeing terms as monitor common language defining terms positive proactive language um really good lean ins that made me smile but we are being extremely cognizant of that not that i didn't think that we wouldn't but i thank you for that that's it thank you boys so troy along the lines of dick was going at so this is a lot of work this is a whole lot of work uh so we'll be approving both the recommendations and the measurement system so you'll be approving the document that you have in front of you and then in future updates we would bring you as we flush out exactly what these action plans look like what's the most appropriate measurement to put to each action do we know which of the cap so it's 10 categories i think right 10 i think right of the categories though is there is there a prioritization of this one here is the lever that get us the biggest bang for or we and i i know in any action plan you don't move linear i mean you just address issues as either resources come available or the need comes available but does just seem like there's a lot to manage for the activities that we already have started right there's some activities on here that's already started yes will it be like somewhere separate that we like we don't have to prove this we're already doing this work so i'll give you an example of the the discipline data even prior to the equity audit we knew that was an issue and we knew that we needed to begin to figure out a system that we can use to have dashboards for discipline so we had begun that process simultaneous to dr mayfield's data study for for our audit and it just so happened that was one of the recommendations and we already were beginning to initiate that work so some things have begun um simultaneous to the equity audit being completed so so i just want to make sure our community understand as that we have this these recommendations but there's work that's already been has been done being done in lawrence that is not waiting for our approval in april absolutely that is that is taking place now so i just want to make sure they understand that because there's a lot in here and i noticed some things in here that oh yeah we we i think we talked about that last year so absolutely so and as we i guess get updated we will have some idea like this action has been completed here are the results of those of that action yes and there's some actions that are finite like that so developing a technology-based data system for hr that's checked been developed at the time now the results of that will come out in lots of different ways and so being able to analyze what our hr data looks like and and change practices or improve practices then is the next step and so i think one of the um contexts that i'd like to give for this is this work will never be done you know this is our ongoing work as a district that's committed to equitable student outcomes so we may complete a task but then it's the next step beyond that what's the next step and so one of the and i don't want to get ahead of myself but one of the recommendations in the next one that we'll review at the next meeting is an ongoing series of equity audits how is this not just a one-time thing how is it that we implement this plan for a period of time and then we analyze ourselves again to determine okay we've been successful here now we need to continue to work here so this really is about continuous improvement and so we will obviously be able to give reports when items are completed however there will be second steps and third steps and four steps that we need to tag and to be clear so your department your division oversee the district plan and all the school plans yes okay and we have all the resources in place to take care of this and all the other issues and other things we need to address around student success so the the first i didn't see anything in here in recommendation of adding staff i was no um the the first um area the first finding category was strong leadership and so in the recommendation within that was don't make this something separate equity can't be over here equitable student outcomes can't be over here that it's got to be integrated into the work that we're already doing to me that is the powerful piece that allows us to think about this in our daily work and not have it be one person's job to do or you know one division's job to do my division is coordinating this but you've heard mrs johnson speak tonight you've heard mrs bush speak tonight this really is about our entire organization so mr mcgregor on board you have an organizational chart that starts with you at the top and goes through me and through the people that are here on the cabinet the building level administrators all the way down through our teachers and building level every single person on the organizational chart is a part of this equity work it's not one individual it's not one division it is everyone and as mr notre pointed out you heard certain people come in or chime in because that's their lane and my staff know that we're very big on that and i mentioned that to the board that we've got individual experts in areas who support that is the only way we can do a report a comprehensive report like this this touches our entire district now one this is not the first time we've done this we've done do i need to remind you strategic planning this is very similar to that but this is very specific to equitable student outcomes so mr mcgregor as you know we haven't announced to the public but a strategic plan is due up for the district because our previous plan is a five-year plan that is done we've retired and we'll start working on that plan but this is very specific to equity okay thank you sir any other questions or comments thank you mr notre and the entire team thank you for your update on this financial update yes mr president dr smith members of the board as you look at the general fund you see green check marks on everything except for the top line and that has to do with our estimated medicare funding that's withheld from our for the federal portion of our basic grant and that's just a estimate as we go through the year but as you can see all the other lines are green so we're moving in the right direction there and transportation we're slightly under where we'd anticipated but that's primarily due to the added cost we had in january and february getting ready for the inspection now moving forward i'm not quite sure how the fuel is going to impact this next fall we'll have to see where it goes we've got our rate locked in for the rest of this semester so at least our fuel costs for this semester are known but next fall we don't know where that's going to be yet so that could impact as we approach the fall anything else mysteries questions or comments for mrs trees thank you sir thank you for being on top of it the best you can thank you it will be board committee chair reports we'll start with policy so policy as you all know the general assembly finished their work uh last week so there certainly are bills that pass but uh thankfully and thanks to the good work i think of our lobbying team and others around the state uh fewer pieces of legislation were passed than might have been so that is good news for all of us but also particularly good news for the policy committee too we will have less work to do fortunately and we will still we will still have adjustments to make the policy but that'll that'll be a few months down the road i think probably before we have anything for them for the board thank you sir lawrence parks and recreation just uh two updates on the spring fling the annual community egg hunt is april 16th from 10 to 12 at community park this is put on by the ymca and the city of lawrence we encourage our families to come out and then also the youth sports leagues oio fc pride soccer baseball softball sign ups are still going on for the spring you can see some of the signs out here at some of the schools and on our social media thank you foundation had an extremely successful gala we had a ton of fun and i would like to introduce to any of you who have not met her our fearless leader jen gibbs who stood up after five weeks on the job and led a fabulous gala and perhaps jen you could give us an update on the foundation hello everyone come to the microphone she's new folks hello everyone we are excited about the results of the gala thank you all for your attendance we are looking to reach our goals things like every auction item was bid on and we hit that goal we are almost at fund the needs and we look that we may exceed that and we loved having the students there and their presentation of fundraising we thought they were most excellent um so we are off to a great start with that huge event and now we're looking towards alumni and we're looking towards the golf outing and so it's my honor to be here thank you thank you anything else no i'll save it for the for the good of the board okay thank you for your committee updates board on to our action items first action approval of sale or of the former transportation center mr president members of board dr smith i recommend the board approve the sale of the former transportation center as submitted so moved second move ms norman's second by mr freezey because we have miss puckett in the virtual space i will call on us individually are there any questions before we vote ms norman yes freezie yes yes miss puckett there she is thumbs up okay can you guys hear me yes she said thumbs up yes i vote yes motion motion is approved thank you approval request for a public hearing for site improvements for lc and ln high schools mr president dr smith members of the board as mr quakenbush so eloquently illustrate presented earlier this evening the request to hold the public hearing on our 1028 at our next board meeting for the upcoming projects i would ask for your permission to advertise that for that so we can hold that hearing so moved second most of the movements mustang second by miss norman and just let me clarify for the record miss puckett did vote yes i could see her thumbs up but she did vote yes any questions thank you any questions or comments before we vote is norman yes mr fridgey yes mrs mustin yes miss puckett yes and i vote yes motion carries thank you approval of permission to advertise for lease proposals for the one-to-one devices i would recommend the board allow permission to advertise for lease proposals for one-to-one devices as previously presented so moved second second motion by mr freezy second by ms mustin question of comments miss norman yes mr fridge yes ms mustin yes miss puckett yes miss bucket yes i'm sorry my audio it's fine but yes i heard you i just couldn't i'm telling you wendy you're going to be glad you don't know secrets 86 i'll vote yes motion motion carries thank you approval of curricular advisory committee recommendations mr president members of the board and dr smith mr harsha presented the recommendations from our curriculum advisory committee earlier this evening and we recommend that you approve those as submitted so moved second second question by ms norman second by mr friji question comments before we vote miss puckett i'm gonna go to you first miss puckett yes thank you mr monster yes mr freezey yes ms norman yes i'm a yes motion carries thank you approval of the apparel company i would recommend that the board approve bsn sports as the apparel company for the msd of lawrence township as submitted so moved second motion by ms mustang second by miss norman questions or comments before we vote miss puckett yes ms mustin yes mr fridgey yes norman yes and i'm a yes motion carriage thank you mr president i move we treat agenda items 4.7 through 4.12 as a consent agenda for the board's consideration second that been moved by mr freezey and second by ms mustin to consider items 4.7 through 4.12 as consent agenda items questions or comments before we vote miss puckett yes ms mustin yes mr friji yes miss norman yes i'm a yes motion carries thank you i move approval of the consent agenda second i'm i'm sorry doctor smith over here talking to me who made the most of it no i moved approval of the consent agenda i seconded that okay um move by mr motion move by mr freeze to approve the consent agenda and second by miss mustang question comments before we go miss puckett yes ms mustang yes yes mr friji yes is norman yes i'm a yes motion carriage thank you with that approval miss johnson this evening the school board of the metropolitan school district of florence township unanimously approved the appointment of mr victor bush from the position of interim to permanent principal at belzer middle school mr bush has served as both an elementary and high school administrator in the district he also has previous administrative and district level experience outside of lawrence township he assumed this role in january of 2022 after most recently serving as an assistant principal at lawrence north high school his teaching experience was in social studies according to superintendent dr smith mr bush has done an outstanding job leading belser middle school and his broad array of experiences and strong leadership make him a perfect fit for the bowser community an indianapolis native in 1989 lawrence north high school graduate mr bush attended indiana institute of technology in fort wayne where he earned his bachelor's degree in finance he owe he holds a master's degree in education from indiana university his second master masters is in from butler university where he completed the epp sp program he's a specialist in education earning his distinction from indiana westland university regarding his new position bush shares that he would like to thank the board of education and dr smith for this opportunity and for their continued support serving as the principal of belzer middle school is a true blessing he has as a belzer parent he's always recognized the qualities of students and staff that make belzer a special place now as the principal he gets to serve a dynamic staff a caring community and awesome kids mr bush maintains strong personal ties to lawrence township his wife sean bush serves as the director of student services and their three children attend school in the district thank you [Applause] thank you mr mcgregor members of the school board and dr smith for this opportunity dr smith any mission that you've ever sent me on always [Applause] excuse me i've always uh given my best effort and i'll continue to do so my um i like to thank my wife and my little brother that's really helping me out a great deal a reflection on friday i met with every member of the cabinet and i see why lawrence township is a district of destination because i knew everybody that entered the room but didn't realize how great they were until i got to see them on the front end and i can truly appreciate everyone and the support they've always given me since i walked through the door here in lawrence township i'm uh i'm a little emotional at night because my um my grandmother just passed um yesterday and i know she's looking down on me today and saying that's my boy that's my grandson and she's taking credit for me standing in here because let her tell that she raised me and my mother didn't have anything to do with it so that's not true but that's just my grandmother and i love her but again i'm sorry for taking so much time but thank you for the opportunity and i look forward to making great things happen at belgium middle school and throughout the msdlt thank you mr bush the tradition is you have to come down and shake all the board members hands okay since we're at the desk he'll come down and little birdie told me that he also was a member of the 19 dr nesbitt the state champ lawrence north wildcat team is that true that is true congratulations congratulations all right so we'll give a plug to the wildcats because he is wildcat not anymore i'll just be confused just to be clear on 56th street uh mr franklin you still bush number one and this is bush number two on 56th street oh [Laughter] we are extremely proud and honored for you to serve our schools and all the work you've done up to this point and we do look forward to success as bells of middle s belles of middle school under your leadership we truly thank you and we will keep your family in our prayers as you are celebrate your true matriarchy board comment miss puckett i'm gonna start with you it's kind of like espn cnn you ask the question i can do they even hear them talking then they talk to them is he frozen they let him know i'm coming back miss norman first of all happy pi day um the kids had it um for all the math people out there um i took a pause at 1 um this afternoon i think i got it right yes to acknowledge the day but on a serious note um i just have some thanks to give out i want to thank the foundation and the gala and all the donors because as you saw tonight the vex robotics programs are made possible through the donations and the work of the foundation the field trips that the students take and there's just so many more things so you're really a blessing we we thank everyone that's been involved and then my last point i wanted to thank our school of exceptional learners because march is developmental disabilities awareness month and all of our resource teachers our therapists everyone you provide such a valuable support to our students and their families so thank you thank you miss norman thank you for bringing that to our attention it's frigid nothing further from me really [Music] talk about the ncaa tournament draws if you want got a lot of indiana teams that we can be pulling for i'm not particularly optimistic about any of their long-term chances though all right miss mustard well i disagree with you a little bit about the college basketball scene scene i have some numbers for you number 11 11 4 and 4 university university of iowa i have in-laws that live in iowa city that called us ecstatic after a concert i played yesterday they have been following our dear alum for a couple of seasons now so go tony he finally got that win that he deserved downtown in indianapolis and uh we were all very proud to see that i'm sorry i brought this up i'm really happy for tony perkins and eventually but i can't say that i was very happy with the anything else thank you miss mustard miss puckett has thank you [Music] cabinet community it's an honor to just be able to serve this time uh with all the work that's being done in the district the work behind the scenes that people just don't know about here we are getting ready to sell off a property and dedicate a brand new property uh nike's back on board but let me just talk on saturday i had the opportunity of uh volunteering for the show choir classic choir classic at lawrence central high school and to be quiet and i was really concerned and was nervous mr bush how are you going to put people into lawrence central high school around the construction and without the signs and just just but they put off an amazing show everybody was coming in they can't wait to come back to lawrence central it was impressed when they came up on the parking lot they wasn't impressed with us trying to get them parked but they was impressed with what everything was taking place they couldn't believe the work that was being done in that school uh and they couldn't believe how everybody just kind of let's really just went over and beyond to accommodate everybody in that in that building so wonderful turnout hands off to hatch off to lawrence central for pulling pulling that off i'm sure uh we probably need to contact some contractors because there's a lot of people in that building hitting a lot of walls doing a lot of things in that building in the new india area so but job well done and then of course uh to get the report of our students down at the vex robotics state championships and to have our teams go off to a thousand world championships to hear everything's taking place in our percussion group in the performing arts to know that we got a long downtown plan in the ncaa the wrestling teams it's just amazing what this district is doing to support our families and that doesn't go unnoticed by the board so we say thank you for all the work mr thank you we look forward to working with the foundation thank you for all that you're doing for our families it's just truly an honor to serve and it's amazing the work that we do that you all do that we get to sit back and see you do so thank you for all the work dude i do want to say one more thing and i'm sorry to be so focused on basketball not very centric to our business march march march in indiana berated by my spouse when i get home in case she's monitoring this thing i would call your attention to the third seeded iu women's basketball team and i will be pulling for them uh in the tournament too all right all right thank you mr president board thank you for your vote a few years ago that allowed for us roger smith to build new auditoriums at each high school which mr bush allows for us to be able to offer an invitational at that level so what you saw on saturday showcases the excellence that we're trying to build in lawrence township schools and the board you had a lot to do with that you approved that project a few years ago in order for us to do that let me just give a quick thank you jim we know how to throw a party in lawrence township called our gala we have kept the tradition up it was a beautiful evening and we're going to continue that so thank you to you and barb alston i want to put that on the record because i know barb was behind the scenes working with you to make sure that that event was pulled off live so we really appreciate that and then lastly i just think we need to put on the record thank you michael shreeves who sits on the greater lawrence chamber of commerce we know we hosted the state of the city's address two weeks ago prior to this board meeting we just want to thank the chamber and the city of lawrence and the mayor we had probably 400 people that were here for that event and lawrence township was on the map supporting these two great organizations and showcasing our lecc so that's all i have tonight mr president thank you thank you aboard our next meeting keeping just reminded this will be our only meeting for the month of march our next meeting will be april the 11th we'll begin at 5 30 pm again our next meeting will be in the month of april on the 11th and we begin at 5 30 p.m if there's no other comments or actions i will take a motion to adjourn second mood and second by consent we are adjourned thank you for being with us tonight you have a safe wonderful evening
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good afternoon thank you for joining us this is the education committee today is monday march 24th 3 o'clock p.m you're in clearing room 229 this meeting including the audio and video of remote participants is being streamed live on youtube you will find links to viewing options for all senate meetings on the live and on demand video page of the legislature's website this zoom meeting and youtube live stream event will include this three o'clock pm agenda for the committee on education in the unlikely event that we have to abruptly end this hearing due to major technical difficulties the committee will reconvene to discuss any outstanding business on wednesday march 16 at 3 o'clock p.m in this conference room and a public notice will be posted on the legislature's website i'd like to take this time to remind our testifiers that due to time restrictions on our hearings we will be limiting testimony to one minute per testifier per bill for people participating remotely please remain muted and video disabled until shortly before it is your turn to testify when i call your name unmute yourself and your time will begin after your minute is completed staff will mute you so that we can move this hearing along in an orderly and efficient manner with us today is our senators jupiter and favela i'm sure the other senators will be joining us shortly and starting with house bill 193 hd1 relating to early learning to testify we have colleen momohara on zoom pulling there please thank you for joining us vice chair senator kim is there colleen momohara she is not there moving on to kathleen algar kathleen please go ahead uh aloha uh chair for dhani and vice chair kim and committee members um thank you for the opportunity to testify on hb1939 you have my testimony in support i just wanted to reiterate um how important these two positions are for the executive office on early learning uh they have um uh the programs they oversee are wide and we feel that uh having these two positions will help ensure they can meet their statutory obligations and that all of our early care learning programs will be supported thank you thank you kathleen that is all the testifiers that i have is there anyone here in the room that wishes to testify in this measure and colleen momohara is still not present is that correct thank you members any questions of our testifier if not moving on to our next bill house bill 1941 hd1 relating to education requires department of education to establish grant programs to provide funds for the planning and implementation of community schools through a two-year pilot program to testify interim superintendent keith hayashi in person good afternoon chair kadani vice chair kim and members of the senate committee on education i'm kara tanimura interim assistant superintendent for the office of strategy innovation and performance on behalf of interim superintendent kitayashi department of education the department stands on its written testimony in support of focusing on the whole child when providing educational experiences for our students and appreciates the legislature's amendments to implement this program as a two-year pilot to help gauge current demand thank you for the opportunity to testify thank you on zoom we have hsta laverne moore aloha chair and members of the committee laverne moore speaking on behalf of also tui junior president of the hawaii state teachers association the hawaii state teachers association supports this bill community schools provide not only tremendous opportunities for learning and success for students but they also offer hope opportunity and transformation to entire communities there are schools built with the understanding that students often come to the classroom with challenges that impact their ability to learn explore and develop their greatest potential because learning never happens in isolation community schools provide healthy meals health care tutoring mental health counseling and other tailored services before during and after school the hawaii state teachers association asked your committee to support this bill mahalo thank you laverne is there anyone else wishing to testify on this measure if not members questions tara please and um superintendent's um recent testimony he may know that his concerns are that the grant program that's created by this bill is prescriptive in nature and may not meet the unique needs of its very multi-faceted communities um does the department have any amendments that they wish to offer on this bill i think um i can take this back and meet with superintendent and we can offer some amendments to make it a little bit more open-ended and flexible okay yeah i would appreciate that information thank you moving on next bill house bill 1942 hd1 relating to student transportation requires the department of education to establish a tiered student bus fare rate system to include free bus passes for students and households that qualify for free or reduced lunch under the free and reduced price lunch program and also appropriate funds we have no testifiers i'm sorry but we have testimony from superintendent hayashi is randy online on zoom no okay um also two other uh comments anyone in the room wish to testify in this measure members questions if not moving on house bill 2248 hd1 relating to schools amends the definition of private schools under the compulsory attendance law to require unlicensed but accredited private schools to annually submit health and safety documentation to the hawaii council of private schools or the hawaii catholic schools office [Music] to testify on zoom bill bossert please hi i'm mayor kadani and vice chair kim and members of the committee i want you to know that act 227 now in its second year is working very well and thanks to the legislation that was passed originally and we have discovered this slight deficiency that's a low pole and um we'll stand on our testimony and asking you to support this minor change to the act thank you phil that's the only person that signed it to testify members questions anyone in the audience wish to testify on this measure not moving on house bill 2000 hd1 relating to education appropriates funds to the school facilities authority for the construction of preschool facilities to testify sherry nakamura thank you um sherry zoom we have alan oshima testifying for school facilities authority hi alan hi chair kidani vice chair kim and members of the committee we stand on the test free file testimony i am testifying as a member chair of the sfa board uh in place of ed sniffin the designated executive lead who couldn't make it today we are in support ask for some flexibility as uh funding is made available uh primarily because just building uh dedicated preschool facilities may not fit with uh strategic plans as we build facilities we are certainly supportive of early education as part of the school facilities thank you alan next to testify colleen momohara also on zoom colleen is not there next to testify laverne moore for hsta aloha chairman members of the committee laverne moore speaking on behalf of ulsa tui jr president of the hawaii state teachers association the hsa supports this bill and i want to say that culturally our asian and pacific islander children are taught very young to be seen and not heard this is a time when their brains are being developed their speech patterns are being developed and their motor coordination so allowing us to have preschool for them develops the critical skills needed to be successful in school hsca supports this mahalo for the opportunity to testify thank you laverne next to testify kathleen algar also and zoom hello hutcher and vice chair um you have my testimony in support um we just want uh just ask for clarification the way that the bill is currently um written and just says preschool programs we know that through act 46 um the expansion of early care and learning programs is going to take both our public preschool programs and then also early care learning programs and other facilities like in the libraries and so we're asking for the committee to consider replacing the term preschool and using something that's more inclusive which is early care and learning programs instead thank you thank you kathleen and she is testifying on behalf of hawaii children's action network speaks uh next to testify howie burgess kamehameha schools on zoom aloha oh aloha hello uh kidani vice chair kim and members of the committee i'm cali burgess director of community and government relations at columbus schools and i'm here to testify on behalf of ks in support of hp 2000 hd1 um because you know we're all aware that act 46 of 2020 and act 210 of 2021 were pivotal and ensuring that every child in hawaii gets access to quality early learning and so our request is that we remain steadfast in our commitment to achieve the state's benchmarks that were set in these acts and since the the start of the pandemic hawaii has lost over 3 600 preschools and at least excuse me preschool seats and at least these six preschools and many more family child care providers and so we believe that hawaii's keiki just deserved better so we asked for your support of hb 2000 hd one mahalo nui well look how we that concludes the uh testifiers is there anyone in the room that wishes to provide testimony if not members are there any questions of the if testifies that concludes our hearing and um i'm going to go into the breakout room please thank you so the recommendation of the committee on these uh bills before us for house bill 1939 hd1 recommendation is to pass with amendments we are going to defect the date to july 1 2051 and the reason to defect the date is basically uh to look at the appropriations amount of how it tricks into the budget questions members key recommendation is to pass house bill 1939 hd1 with amendments a chair votes eye vice chair votes eye senator de la cruz is excuse senator canoha senator fabella with four members present all voting i recommendations adopted thank you members next bill house bill 1941 hd1 recommendation of the chair is to defer decision making to wednesday march 23rd in this room two to nine at three o'clock p.m hospital 1942 hd1 same recommendation deferred decision making to wednesday march 23rd in this room two to nine at three o'clock p.m [Music] for house bill 2248 hd1 relating to schools to amend the definition of private schools under the compulsory attendance law um recommendation is to pass with amendments defecting the date to july first 2051.
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and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you very much okay so we have anything to add to the agenda nope nope i need a motion to approve the agenda motion second cheater yes yes why is it gonna happen when i'm running things uh academic spotlights is art are you taking this sir sure i can take this [Laughter] for our academic spotlight we're going to start with heather fisher our middle school math specialist and courtney wegren from our middle school as well ladies yes yeah turn it on [Music] sorry this is heather fisher she's the math specialist here at big hollow middle school i'm courtney wager and the reading specialist all right so we are really excited today to highlight what we have been doing this year at the middle school some of the implementations that we have made this year supporting that mtss framework so one of the things we want to focus on is those tier three interventions that's a lot of what we do um our tier three interventions is really supporting the students and the teachers in that framework but really into those smaller groups we look at approximately about five percent of those who fall beneath the um 10th percentile using our map data and we give them theirs are the ones who receive those tier three services it's small group it's very individualized we work on building their confidence we work on those relationships um with them so we at the middle school run that during our epic periods that's um and we focus on tuesdays and thursdays with those small groups about 80 to 60 minutes per week for math we use the bridges program as well as soar so just a little kind of overview of what those are for math bridges what it is is really focusing on using visual models a lot of manipulatives focusing where the kids skills are needed so we don't just model what they're doing in the classroom only or we don't just do re-teaching we really take a placement assessment to find out where that skill gap might be and that's what we focus on with those students in that small group bridges also uses a progress monitoring tool every five sessions so that we can really look at if the skills are growing if we need to kind of take a step back or not soar does something similar with a placement assessment and focusing on that skill rather than just what they're doing in class really source giving them more of a how do we see this in the real world we break it down into why are the relationships in math the way they are it's all about explaining with those manipulatives it's a lot of talking about the math that they're doing which we've seen a lot of kind of good feedback from the kids because they just get to talk about what they see kind of go through misconceptions and why they're misconceptions based on what they're noticing it's not just a bunch of practice activity and games we have those too but it's really getting into those kind of stone pieces of math that they may kind of have bumped over missed over the past few years so then our tier three program for reading is called read naturally live it works on fluency vocabulary and reading comprehension the goal is for students who are struggling to read to work on their skills with me one-on-one i listen to them read we work on multiple choice and matching and different kinds of questions to show their comprehension and vocabulary growth and overall our goal is to take readers who struggled and readers who hated reading and to show them success and therefore joy in reading so within those small groups like courtney said we want them to enjoy maybe that subject that they don't always feel so confidently with and we get a lot of that through those small groups working one-on-one with those small groups or one-on-two within that skill and hopefully feeling that confidence so we kind of get to see that to show some growth but we also use easy cbm as another tool to kind of monitor how they're growing easy cbm they take at tier three every eight to ten school days and it's really tracking the patterns in their performance and then we can kind of go from there once we get those results seeing do we need to kind of take a step back are they showing good growth we can use that along with their map data as well so tier three gets easy cvm so i need to take a moment to brag about our fearless leader dr king she had this wonderful idea zero hour zero hour is an opportunity for our students who struggle to participate in band and choir during epic instead they come to school early 7 a.m to 7 30 i'll also take a moment to brag on our transportation team who has been excellent in communicating with us and communicating with families and then picking up our students who need to come to school early they make a morning pre-morning trip come back then go pick up all their students for the day and then do it all over again for elementary and primary so we are so thankful to them and for dr king coming up with this wonderful idea it allows our students to be in both band and choir and receive tier three services that dosing is still two to three days per week so if you're coming in for reading you're coming three mornings we say it's about 20 minutes once they get here and get logged in so there's still a dosing of 60 minutes per week and if they're in math they're coming two or three days based on the skills that they need we reached out to miss julie d after she was bragging on us for allowing our students to come in for zero hour i'll give you a moment just to read what she has to say so i think that misty and our band instructors are very enthusiastic about the program um and students are are glad to be able to be a part of the things they're passionate about while also learning to read and do math skills effectively this is so exciting so we reached out to some of our students uh some former math and reading haters and the first one you'll see insisted that his name be put on his quote because he's proud of it he feels good coming to epic he has fun while he's working i'm just really proud of our students the progress that they're making and the joy that they're showing in coming um i let our current students know that their last day will be on april 28th and they said what can we come in during recess what all right we also do quite a bit of work with our tier two interventions that is a lot of the teacher support though too not just us working with students because our tier twos are ran with the teachers so we really help support in those trainings with the programs that we're using finding them resources if needed communication helping them with that data helping them roll out their program but we also help with the planning and finding who needs that tier 2 support so with tier 2 we're looking at the about approximately 15 percent of students who fall beneath the 25th percentile in that nwea assessment so for math we do imagine math and tier two we also um also use imagine math facts but it's both part of that imagine math program imagine math is able to link up to our students nwa scores for math which is awesome because nwa breaks math into four different like skill sets and categories so students are given pathways based on where they scored so if they scored really high in one then they're given the kind of supports in that area but if they scored low in another it's going to give them at that skill level where they need support for that pathway so it's neat to see that it allows students to kind of move up and down fluidly based on how they're performing and how they score for map and then when they take it again in the winter or again in the spring it'll kind of reset for that it has games it has lessons it has this awesome online teacher feature where they can click and it's a live teacher who's willing to help them too and then since it is a smaller group again the teacher running that epic in for that tier two they can be there to support those students as well so i'll take a moment to explain what imagine reading is that we're using at the tier 2 level imagine reading provides our teachers the opportunity to work with students one on small group we limit those classes to 12 students and i will also take a moment to brag on our teachers imagine reading is an extra curriculum it is it is a full class to teach students however it is less dosing than a tier one classroom so about half their epic time is spent reinforcing reading skills and our teachers are doing an excellent job they're doing an excellent job reinforcing literature with our students going through reading comprehension questions listening to the students as they read for fluency and just really allowing our students to embrace and enjoy reading again so all of the praise goes to them we're really just here to support our teachers at the tier 2 level we provide insight and resources and any support that they might need in the classroom but that really comes back to our teachers so again as we said that's run during our epic time it's still two to three days per week that 40 to 60 minutes um and then we have incentive for those students to get through those minutes because then they have those other two days or so where they can some use it as a study hall or they play like board games or cards or they drop whatever the teacher has found their little niche is they kind of have that choice activity time too so you won't believe it but i went and i found the students with the worst data and the worst behavior data and the worst attitude about reading and i asked them what they thought of their tier 2 classroom and their teachers and this is what they had to say i never liked reading before but now i'm learning with mrs wolframski i feel excited to go to epic because i have a teacher to help me when i'm struggling i feel like it's fun because mrs wilhelm has us work on reading for 20 minutes then we're allowed some free time so currently we have 176 students that have participated in math or reading tier 2 interventions and we have 85 who have participated in math or reading tier 3 intervention then at the tier 1 level that is all students so 100 of students have access to imagine language and literacy within their classrooms as well as imagine math we rolled out an incentive cart to help motivate students to get this timing done throughout the week they do have time throughout class in their small groups throughout their centers to get this work done and their goal is to get 50 minutes a week completed on either imagine language and literacy or math so when we pull that data and we talk with teachers and kids about the math imagine math that they've been doing their lessons passed or their reading minutes we put them on a wheel and we spin and they can be a winner on our fun cart we have given 368 [Music] incentives to students for tier one um we changed our card up a little bit for you all but this is a sample of what you might get excited for when it comes by and they cheer for us they call us the imagine ladies well that's they cheer for the cart but they get very excited every week to know like that they're getting rewarded for those goals but thank you i did like the stewardess on a plane and if we miss it for some reason and we're like oh make it up tomorrow they hold us to it oh thank you if you have any questions please email us we nerd out about data with our fearless leader dr king she's been so supportive to us and so ready and available to answer all of our really silly questions so if there's anything that we can do to help you or your kids with reading writing math please reach out thanks guys thank you thank you ladies next up we have our specials and pe teams from the primary elementary building [Laughter] let's try this again see oh mr mccully is on it awesome thank you all for having us tonight we are here to represent the primary and elementary specials and pe team so we're going to begin with a quick introduction of the 10 of us these are 10 incredible people that serve this community from ages preschool all the way up through fourth grade so we'll start with an introduction of our art department and i'd like to introduce brenda weiskopf and here with us in the present is don lucas they are art on our tech and pltw team we have michelle kelman and peggy silverblatt representing the music department is myself katie schiller and new to us this year barbara wreath in our physical education department on the primary side we have chris chikovic and live with us here we have linda heman and representing pe on the elementary side we have carrie miller and live with us casper provo oh that's me i'm sorry so since specials aren't usually high on a parent's priority list when it comes to conferences they sometimes don't know a lot of what we do we always see them in the hallway when we're there to greet them for any school events they don't really get to see what we do so we created a google website for parents to be able for them to get a look inside of what we do in specials and pe the website will feature different videos different pictures of students k through four and it'll show them what they're doing when they're engaged they're learning having fun and at the end of each trimester it is set out for the parents and families to view and enjoy so a quick look on the webpage the it goes out and it's pretty laid out you can search by your child's grade level so when you click their grade level it will take you so if you click kindergarten there's about a short paragraph from each of the specials about what was covered that trimester along with different pictures and activities so these are just some of the pictures you may see in different videos highlighting the different classes and what's going on in each special excuse me this website also lets us take a look and see how many hits we've had when we have them um it was sent out with the newsletter along with through skyward um and we're able to track how many people view it and we learn that the majority of our viewers use mobile devices to view our link which is not all that surprising um but it's kind of neat to see you can see the spikes there i think we had decided that on the day that we actually set the links out was the day that we get the most hits and then after that it kind of goes down but it's there for them for whenever they want to look at it our team is very proud of this website that we created this is new for us this year um given the pandemic and the times right now we are so just so incredibly thankful and so blessed to have a community that supports us and in all that we do we're just so thankful for all of you and our for our community for mr gold and our administrators as well so we wanted to extend that thank you for letting us continue to do what we love and one thing that just touches the kids so much and when they may not be succeeding in other areas we find that light in them and that is such a joy for us every day so we wanted to extend our thanks to you and we'll leave you with a favorite quote of our team and our quote reads when we nurture a whole child's being we open the doors to endless possibilities thank you all have a wonderful night [Applause] hey thank you next up we have our accomplishment recognition and we're going to start with our student of the month ryan rivera our fourth grader ryan can you please come up former teacher has some nice things to say about you so i nominated ryan because i've seen him grow so much over the last few years and i have to say my office is where he comes in every morning and i make it a special trip to make sure i'm out there so i can see him because he's so kind and caring to all of his classmates and his hard work and devotion to everything just makes me smile every day we're all really proud [Applause] all right next up is employee of the month monica stromberger [Applause] and i believe uh dr pittman was gonna was it you dr pittman that was gonna come up and say some words about her oh is it dawn i'm sorry no that's okay i don't even know where to start with her because we've known monica for so many years at our school and she's just amazing she rolls with the punches she does whatever is asked of her she does it with a smile on her face but i will say that now that i'm teaching art and monica comes with mrs roller's students to our i get to see monica firsthand and this is it this is her calling to work with students she is amazing [Applause] thank you [Applause] okay board member code of conduct athletes okay sorry uh big hollow school district will recognize student athletes who receive high honors straight a's for the second trimester certainly if all of you that are here if you could please come up so we could have your picture taken that would be great our athletes [Applause] right so you guys are gonna have certificates we just don't have one yet okay all right [Applause] board member code of conduct all right we're there yeah um how about vivian i would recognize that a board member has no legal authority as an individual and that decisions can be made only by a majority vote at a board meeting excellent are there any questions on the consent agenda no no i need a motion to approve the consensus motion second pleasure yes public comments excellent superintendents reports okay first on the agenda exhibit number six is the staffing plan for the 22-23 school year do we not have a copy of it yeah we have we have it on our chromebooks we have oh yeah okay so it doesn't need to be up there then okay basically there are three new positions compared to this previous year and they are a bilingual teacher position a social worker for the elementary building and a math interventionist position for the primary elementary so those are the three new proposed positions that we would be adding for next year does anybody have any questions about those positions or the staffing pattern no so we need a motion to approve the first draft of the staffing plan motion second down there bennett yes okay moving on to item b presentation of humanx uh silvana popovic is here and she's going to be presenting the district's data hi everyone how are you nice to see everybody hi everyone left in the crowd okay so i'm just going to very quickly um we already saw it in september the staff culture and climate so i'm going to go right through that just as a reminder here are the dimensions for staff staff satisfaction here is the staff satisfaction and engagement percentile 70 percent um highly engaged highly satisfied out of 153 uh voices that were heard so this is the staff culture and climate survey as we move forward the student engagement student engagement and parent engagement surveys were conducted end of january and beginning of february and then we have the data back so we're really going to be looking at this student engagement feedback as a reminder the student engagement is participants third grade through eighth grade it is written at the third grade readability takes about one period about 30 minutes to take in a class period there are 13 dimensions you'll see that on the right hand side 13 dimensions four of which are in red are maslow's hierarchy of needs there are four different three different question stems they ask about the student themselves so i responses the students responds toward teachers and toward principals so three different question stems when we take a look at the um the participation first and foremost we had 978 students participate in the survey third grade through eighth grade those highlighted in red were dimensions that are consistent in that same order as they were last year so when we take a look at our students what our students are telling us is that they feel a great sense of self-esteem and belonging to of um maslow's hierarchy of needs being met this survey is out of a likert scale of a five-point scale so we're sitting right in that a little bit above that average uh rate with that 3.94 so a very nice standing for self-esteem again the lowest if you will in that order relatively is choice choice and learning has remained the bottom for the last three years the the last one i'm holding steady at the 3.9 we'll see what those questions look like in a moment when we take a look at the students satisfaction and engagement and how they are feeling grades three through eight last year we were at 29 percent uh highly satisfied highly engaged and this year we are at 27 highly engaged and highly satisfied what we're looking to do year after year is to make sure that we're moving our students and changing their climate and culture so that the lower left that eight percent um we're shifting people uh and students out of that lower left and into the upper right currently we don't see that trend we see the opposite trend we see some a little bit more gain in the lower left quadrant and so what we're going to need to do is look at all of the squares and say okay what can we do to improve that satisfaction and engagement for all of our students grades three through eight this is participation by building again participation is really what gives this perception data its integrity this is uh more i believe you have it in your packet you can see it a little bit better better than on screen but this is the trend um blue is 2019 student data red is the 2020 and this year in green is 2021 by grade level and then also elementary middle and then the full district in the end i don't know if this oh no never mind i was looking for the uh for the red oh there it is so this is all of elementary this is middle school and then this is the whole district right here the trend um and then these are by grade level third grade fourth grade fifth sixth seventh and eighth okay as we move forward now you can see what those question stems here are the five um top questions the highest questions at 4.22 i have friends at school who care about me so you can see those categories and dimensions the top three are self-esteem actually four of the top five questions are in self-esteem one from belonging all both of those are maslow's hierarchy of need extremely important but also fantastic to know that our students are feeling that they have that level of self-esteem and that they feel a sense of belonging lowest questions lowest question on the survey is 2.73 i have a lot of energy at the start of the school day very common especially for junior high students to be reporting this and then we have three questions out of the choice and that is choice and learning we know that when students are given the opportunity to demonstrate their learning in multiple different ways and that they have choice in the way the rules are established in the classroom that that benefits them as they engage in the classroom so you can see the three questions of choice and then the one for safety i feel comfortable sharing personal information with my teacher that's at a 3.4 so that one stays pretty pretty consistent where we were last year any questions before i move on into the parent i have one can you go back to the slide that shows by grade level the dream box this one yes yes is this typical what you see with other um districts as far as as the is the mature and grade level the sloping downwards of yes unfortunately there is a decline from elementary to junior high and uh unfortunately even lower for high schools high school students that's just junior year particularly is the hardest for students um is you know i we the data can't diagnose it can't tell us why or what um but we have some fantastic conversations around why that might be in the schools and i think that that is something that we start to understand all the challenges that middle school presents to a child plus the fact that in grade level in the elementary districts typically elementary districts are k5 so they've had a longer time together the transition into sixth grade and then a short time of six through nine is something that also presents itself so there's a lot more complexity that goes into our junior high and what our junior high students are experiencing um but this data lends itself plus the questions to some great conversations with the teachers in the administration for sure yeah thank you are those so the red but the red bars are the red is 20 20.
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all of our committee members except for lauren she's um she couldn't make it um but i do have her permission if someone would like to nominate her as committee chair which is a nominee emotion business thank you teresa nominated second seconded by joe all those in favor aye aye any opposed i think that was all unanimous so that the lauren would be uh committee chair um though she's not here i'm i'm happy to run the meeting in her absence or hand it over to another committee member whatever your pleasure is if you're prepped why don't you run it nope okay um i'm i'm prepped through uh dr casemiro so i will i will hand it over to you okay not a problem good evening everybody um so there were two items on the agenda one was and this was a conversation with rachel and was really just about a literacy update um the last board meeting meeting we kind of give gave you a very fast drive-by of of the legislation and what's coming and so certainly um to the best of our ability we can try to answer some questions about what we're doing kind of proactively in the background and then the second one was about uh just a little update on the porch of the graduate again um you know board meetings are kind of hard to get a deep deep dive or to kind of ask questions so certainly another opportunity to do that and um you know all of these things are sort of in process uh and in flux and so uh you know happy to have those those kind of ongoing conversations so what i can do is i did prepare a little powerpoint just to make it easier um because we're on zoom so let's uh that's not what i wanted okay you can just let me know if you could see this okay you're good kara okay okay now fill in lauren on that a little bit later so this um we selected a committee chair that was pretty efficient uh literacy update and then the portrait of graduate continuum now i i did um send the the members uh that were on that were listed actually rachel i'm not sure if i if i just added you to that but i will um a copy of the continuum it's kind of a big document and certainly not something that we would go through all of it tonight but i did want um the members of this committee to you know try to peruse it at their leisure and i'll explain a little bit about that piece so um this slide may look familiar this is what we went over maybe about a couple weeks back almost four weeks back now where we talked a little bit about our literacy program in alignment and sort of what the state is doing so last june june 2021 the connecticut legislature passed the right to read legislation and the collective goals across the state were really about systematizing the work of public schools around reading since it's so critical and fundamental to closing the achievement gap and the success of all students and so there's been a lot of discussion not just at the state level but even in teacher preparation programs and making sure that they're all producing students uh pre-service teachers that have a deep understanding of foundational literacy which has has been a bit of an issue uh kelly truches and myself speak regularly about sort of the skills that are really needed to come out and be successful out of the gates particularly at k5 and that that's an area for that certainly needs to be strengthened and our teachers would agree that they would have uh liked like into some deeper training along along those lines as well so the state has recognized this there's been a ground swell to do better and also to systematize professional development offerings um our state would like to be able to to offer pd for teachers where we can send teams out and train and again this is really about the alignment of all of those things most important to improve the reading outcomes for all of our students connecticut will select five reading programs that are evidence-based and focus on oral language phonemic awareness phonics fluency vocabulary rapid automatic name or letter name fluency and reading comprehension so those are top categories that have to be uh very evident and prominent within a within a system a program i should say always and so this is just a timeline you should be familiar with this and again i can certainly share this out for you to kind of keep on hand but this is really the timeline from the connecticut department establishing that center for literacy reading and research we're actually very excited about this um connecticut in the past has not had us hate to say a very strong department in on the literacy side and so um you know being able to reach out to a group that's dedicated just to this for feedback uh and for resources and for expertise is is very much uh needed and then those uh programs will be adopted i'm sorry the program will be identified uh by july 22nd danbury will then select a program i have pam dalton our k5 literacy supervisor uh invited tonight so we could talk a little bit about the two programs that we think are going to be top on the list and that we should be proactive at looking at and she can talk to you a little bit about the hallmarks of each program and why we why we like them for danbury um and then july 2023 everyone has to implement their curriculum for grades k-3 from the center's list and then we're off and running and then a review cycle process will ensue from there so we included uh the literacy in our budget not know for this year for next year i should say this year for next year uh not knowing what will make that list um to be proactive and to make sure that we're ready to position ourselves to um to be ready for the for so what would happen typically is that we would do training receive materials purchase materials and do training prior to the year prior to implementation so we front load leading in so that our teachers and administrators feel feel prepared with any new program or curriculum that comes down the line so again i'd like to introduce pam dalton again pm is our k5 literacy supervisor and uh each week we meet in a our group called the curriculum development team cbt and that's comprised of our stem humanities and world language esl curriculum administrators and then our supervisors for math literacy uh numeracy and our srbi and so we get together in the last couple of meetings probably over the last maybe three or four months we have invited in folks from core knowledge folks from art core to begin really doing the research behind the different programs that have been highly rated and that we believe will be on the list and so this is our kind of our proactive approach at getting ahead of that process um because once once the list comes we lose most of our folks and it kind of forces a rushed conversation so we'd rather take it slow with that i will let pam take it away and talk a little bit about both programs um when i send you this powerpoint presentation later these links are actually live so you can click on it it takes you right to the website you get a little familiarity about what each program is about p.m thanks cara let me start by just saying i'm not exactly an expert on either of these programs yet um however i've done an initial survey and review of both the materials having looked at um organizations that rank literacy programs these two regardless of organizations for quite high and so without you know the jury's kind of out on what the state will identify um but i would imagine these two will definitely you know should make the list i would be surprised if they don't so core knowledge is an amplified product it's based on a previous edition that's still available free through the core knowledge foundation the amplify company has created enhancements to that work so a hallmark of the core knowledge program is that there are many different contents that are covered within a year in an integrated way with literacy so for example in kindergarten i think there are 11 units and as you move up the grades there are a little bit fewer i want to say in fifth grade there are eight or nine units and the topics range tremendously um in terms of history there are things like medieval times empires you know various empires um some american history topics are in there and then there are also some science topics that are in there mostly in the animal sciences and habitat you know kind of domains cross-cutting across the grades core knowledge has two different um components so one component is the skills block which for core knowledge is not differentiated it's a grade level uh skills block it takes roughly an hour and then it has the knowledge block which is the other half which is where the rest of the ela would occur so some more readings some um some writing it's a little writing light they're all kind of in that component of their program our core is similar in the sense that it's based within units of study they have four major units across the year and it's similar also in that it has two different blocks of time so one block is the foundational skills block and they have a k5 foundational skills block that's differentiated students are assessed and it kind of places them within the foundational skills block and there's materials like it's a tool kit you know that teachers are given the kind of guides that work along each of those levels and that work changes as kids increase their proficiency during the skills block and the foundational skills and then it has also another block where the main ela occurs grounded in three topics across a year so one topic focuses on argument and essay and interpretation one argument focuses on research-based things usually it's a science unit and then one article focuses i'm sorry one unit focuses on a literacy or a literature kind of component so that they're a little different in the number of units the our core units go a little bit deeper into some topics whereas the core knowledge does more of a survey kind of approach of topics both are rated very high in building background knowledge um so they have that as an advantage to either of those programs a component of our core that i think is especially strong is that it is aligned with the ngss standards the next generation science standards so the topics that the students learn about in ela when they're reading about informational topics have an alignment with the storylines that exist in ngss as well so that that's helpful it's kind of good overview of each of those we've brought the representatives in they've gone through and described them they both include assessment pieces so the art core assessment pieces place students not only in those foundational skill groups but then along the way in terms of vocabulary development background knowledge and each of those areas and core knowledge similarly has assessments kind of embedded into each of the units and each of the programs so they both have that core knowledge is um from because it's an amplify product it does have a nice alignment with dibbles which is the test that we use as a universal screener so there are advantages and um i don't want to say challenges but each has a different opportunity of these two thanks pam i know the group um was excited uh with both programs when uh the representatives came and we had a chance to really get hands on and to explore um they also provide us an opportunity to what they call sandbox um everything is license based subscription based site based so they uh sign you know allow us to go in and to play and to get to dig in and to see the quality of the materials both programs are are very highly rated some of the ratings uh really have to do with the quality of the grade level materials uh the text quality so the texts that come with the program are very important the ability to build background knowledge and the alignment to standards that exist along with usability for the teacher which is very important and often underrated and so sometimes when we make decisions about certain resources we have to take into consideration how much professional development and training is needed to go into um you know implementing a program or a program rollout um in some cases we're really just swapping materials out for teachers um you know one text for another in some cases it's really shifting a pedagogical approach meaning this is different than the way i've taught before and so i we take it'll take a little bit longer to to feel confident in the delivery and to feel facile with a program um but really the you know regardless of the program our focus remains really nailing down those literacy standards focusing on standards-based teaching and over the years certain uh programs if you will have have more or less um been well aligned to that approach and so we're starting to see program quality come on board um it's gonna make it easier to to kind of identify programs and there's also uh independent rating systems that are out that also really dig deep into the analysis of text the alignments um and and things like uh building background knowledge pam pam mentioned the background knowledge and why that's so important um we have a high percentage of second language learners in our school district and so building knowledge and schema about the world is very important it's important for all kids but super critical to name names to name things to identify vocabulary that helps to build meaning for students that build from one grade level to the next and it's that kind of staircase in building background knowledge that allows students to um to start to kind of connect the dots about the world around them and the art core one in particular had pam mentioned had some really strong ngss connections to it which of course we loved um and then there was you know wonderful science social studies connections in in both um that were terrific and we've been wanting to bolster social studies in elementary um and the best way to do that is an integrated approach in the literacy curriculum um but again when i share this little powerpoint with you so a couple of slides these are actually active links and if you just click on those it'll take you to things and you can explore at your leisure if you have any questions you can reach out to either one of us cara can i ask you a question real quick sure um so what we're do what we're doing is we're looking for a program this is not just a reading program this is a throughout the curriculum program so okay uh yes and no so we have we have science curriculum right now one of the one of the approaches that is rather than teaching subjects in silos the more that we can integrate content subjects and standards for students the more that they it will stick right so it's when you when when there's connected learning flowing from one class to the next or one one lesson to the next the students really it really deepens their base so so we look so what we're doing is making sure that if we're going to pick something that it's well aligned um to what it is that we're doing or or it's modifiable in a way that we can easily integrate and make a better learning experience for the kids excellent i have another one but they can reach you later this is about the literacy understand literacy first as primary and then the integration of content in other sites areas is kind of secondary but also important perfect thank you you're welcome yes this is for k through five yes so the legislation is k is uh k3 um but what so what's going to happen teresa is that you know depending on what makes this the list um we're going to have to go back and to assess you know one of one of the things that i really like to make sure that we have is is uh a is continuity in our programming and that they're they're you know things that things align right so um students move as they progress through grade levels um teachers move from second grade to third grade we want to make sure that we're using things and resources and and have professional training and knowledge on pedagogy that is aligned and similar and that we have common language and routines and so we'll most likely want to adopt a k5 program for that continuity um but again you know we're a little bit ahead in the sense that you know we've started looking at programs we love both of these they're wonderful they they come with slightly different price tags um i won't tell you which one is more expensive um we'll save that for you know down the road we don't want to bias people um but we you know we definitely want to make sure that we're selecting something that's exciting something that is uh has continuous uh resources and and flow from k through five and even can making sure we have good connections from six through six to eight so um you know again k5 is preferred um but we'll depending on what what comes out on that list we'll start those conversations about the best approach and the best rollout and even if we do go k5 teresa it doesn't mean we'll roll all of it out at once um because we want to make sure that we're supporting the teachers and we only have so many coaches to to help with that process and so we would probably do a staged or staggered rollout um and and kind of roll up or roll back so we'll have those conversations you must be pretty uh confident these two would be considered in the in the five uh the state is going to recommend i mean is there something from the state ed that's giving you this idea i mean i'm just just curious yeah the committee that has met thus far has only met one time and it was really just for introductions so their next agenda item will probably set up the review process um that's later this month um so this this is why this is kind of pretty it's not premature it's like advanced preparation anticipating like we don't want to get in a place where at least i'm sorry kara i'm speaking maybe no no go ahead you know it's important to me that we're ahead of the game so that we're not once the state releases that information for lack of another descriptor there's going to be a feeding frenzy for time with these representatives for people to come into all the districts in the states i want to be a head of the feeding frenzy so are you going to uh interview others or are these the two you really like so right now so so there so there are there are independent rating groups um there are also states that have already gone through this process and these are these are widely these are kind of common on on those lists as well as well as scoring very high in independent uh ratings and so you know as when we looked at that maybe like the top four or five you know these kind of were a little bit head and shoulders above everyone else and there isn't anyone that we talk to that's like thinks that these two won't be on that list um and so you know it's it's based on our years of of reviewing these types of things looking at the research behind it and understanding the precipice by the movement from the state on what they're looking for to change and these programs really do satisfy those those those areas quite a bit thank you you're welcome and cara if i could just add in a little bit about um just on top of doing this i think it's also important for this committee to be aware that the special education teachers have also undergone this year um some additional training on two different programs that are really hallmarks for students with disabilities um so all students will participate in the core programming that we do at the k5 level but sometimes we find students that have challenges in the area of reading particularly in phonics or other areas that need more and so in addition we've provided orton gillingham training which is one of the hallmarks for students with dyslexia or other reading disabilities we've provided all of our special education teachers district wide with that training and they've been participating in that all year long in addition we've had some other special ed teachers do a second training in wilson which is another research proven uh program for students that struggle in the areas of reading so i just think it's important to know that this core program is is to try to improve the achievement of all students but we have about a third of our students that are identifying us in the special education department about a third of students identify with disabilities that have learning disabilities and a majority of those are in the area of reading um and so we've also done that additional work in kind of advanced to help merge it all together to make sure that we're servicing all students and i know a core component of the discussions around what core program is best is also um looking at our multilingual learners because that's going to be important particularly here to make sure that we pick a program that is meant for students that are learning or acquiring english or dual language learners i have a quick question um we're implementing this on the uh k through five um for the students that are going to be transitioning in the third fourth or maybe fifth grade is there going to be an issue going from one curriculum to the other as far as assessments now because we're going to be assessing on a new uh a new program rather than the older program is this going to affect where students are going to be falling as far as their achievements it's a great question um louisa so you know we we prioritize and focus in on the standards the standards drive all all of the teaching the resources that are curated by a particular program help to make that easier for teachers they provide ready-to-go ready-made assessments so um so with with us with an eye on the prize of of focusing on standards and standards-based teaching standards-based students uh learning and standards-based feedback um that part in theory should take care of itself if we're concentrating on those standards the resources the organizational structures the routines sometimes are unique not always different but just organized uniquely with different programs um you know some have varying excitement levels and texts that are the kids either like more or less um but but it really shouldn't um you know one of the things that we do do is have universal and common literacy assessments universal screeners to dipstick where students are and so if there are any hiccups or if there's any blips um certainly we'll pick that up and sort of the universal screener that's across the entire k5 regardless of the program because we're still looking for those foundational pieces present no matter what we're using that those are those are important great thank you you're welcome any other questions on the literacy update from committee members no okay actually one one silly question i'm only being half kidding when i say this is it is it appropriate to hope one of these for whatever program we pick is going to actually concentrate on teaching kids how to spell like intentionally rather than what we're doing now which is like by accident i'll let pam take that one this is a run it's a running it's a running thing with my kids yes that would be true um i don't think we'd ever want kids to spell by accident but the um both of them as part of their foundational skill development focus on some spelling you know where i don't want to be i don't want to be old and return to spelling lists but it's not going to be a weekly spelling test because pretty much those are awesome says that doesn't work it's awful yeah but they are they're they all focus on the patterns and the orthographic mac being related to spelling that should provide success to students over time awesome thank you very much sure is there the program what program are we using now so at kindergarten through second grade for the foundational skills we're using what's called being a reader from the collaborative classroom which may actually end up on the list we're not sure um it's the other arm of that program there's another arm to that program that has the comprehension of vocabulary work that we're not using right now so we use that and then we use readers and writers workshop presently thank you sure this um program it actually runs k both of these run k-8 so there's always opportunity there for finding success and we think it's a good fit down the road that there's also still that opportunity for even further uh continuum which would be nice so it's nice that that exists that's great yeah okay it's like i can any other questions i can move out to the next piece or it's safe to move on okay thank you oh let's see that's not what i wanted to do actually clicked on it so if you click on that this is what you'll be taken to just get out of there for a sec here we go okay so just a little update on the portrait of the graduate um you've seen this a few times already now at this point um and so you know we took a probably a good year and a half to get to the place where we've established advocate collaborator communicator innovator and learners and then you know sort of the big question so what do you do with all this stuff you know does it live on a website and people just admire it from afar or do you actually do something with this and integrate into student learning now recognizing that some things are measurable and some things are more aspirational and usually the good stuff the stuff that the kind of things that you say i'm really proud of my child for um are the hardest things to measure but those are the things that sometimes are the most important to discuss so i did share with you um in in an email the draft continuum and again we we're going to be going over in the email i mentioned that we're going to be going over the continuum with our administrative team on thursday on st patrick's day and so they'll have a little bit of a deeper dive in an orientation to the flow of the continuum across 6 8 and 9 12.
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members questions if not cheerful sorry house bill 2248 house draft one um vice chair votes eyes any members here present voting in a opposition any members voting with reservations and with senator de la cruz being excused the recommendation is adopted thank you and the final bill house bill 2000 hd1 recommendation of the chairs to pass with amendments to defect the date to july 1 2051 also noting in the committee report that charter schools should also be considered with regard to pre-k facilities members questions chair votes eye cheerful science house bill 2000 hd1 pass with amendments any member voting with reservations any members voting in opposition hearing none with one member being excused senator de la cruz your recommendations adopted thank you this concludes our hearing
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so that's the homes the cove at home school year yes yeah they all enjoyed that yeah they're all happier well in in some grade levels not across the board um fourth grade struggled uh fifth grade dropped sixth grade loved it looks like that um seventh grade actually loves this year more being back to school and then eighth grade uh enjoyed it and then we have all of elementary and then olive middle if you remember that the teachers also uh the dream boxes of the staff also were higher last year and you actually showed growth in the uh staff culture and climate in 2020 then in 2021 any other questions and follow-ups to this okay now we'll move into the parent engagement survey parent engagement survey again in february um for 43 questions um eight dimensions takes about 10 15 minutes it can be taken on any device this is the survey that we keep out and open a little longer it was actually open for over a month just because this survey again to elicit more parent participation is really critical this is also the codes are given out by schools so if you had an elementary middle school or if you had a primary elementary or middle school when we talk about participation one parent having a child in each setting primary elementary and middle would have been taking it three times in with the perspective of i'm responding to primary the primary building i'm responding to the elementary building or the junior high so one family one parent can actually fill out the survey multiple times to reflect their child in the three different settings that are here so that's important to understand too when we take a look at the um when we take a look at the dimensions so here we have at the very top so we had 424 participants so that's indicative of we really couldn't tell if how many multiple but year after year we've had the superintendent being the leading dimension i have to say that that is extremely unique for the chicagoland area of the 24 school districts that i currently coach that use this survey this is the only school district that has that that the superintendent is at the top so from there we have the school environment and all of these eight dimensions are really a reflection the opinion isn't how great they are the opinion is they are necessary for my child to learn so the relationship with the superintendent the school environment how do all of these eight things provide my student with access to learning um and so that's what that percep perception is we even with the lowest of principle we see that we enjoyed 4.6 4.8 right all the way through the pandemic this year in february i really wouldn't call it much of a drop at all we're still around that hovering around that 4.0 which is what we call the uh that's in the zone anything for 4.0 and above is already in the good to great because it's still out of a likert scale of five so this is really fabulous news uh obviously having more parents complete this year after year is really going to be important to try to leave this open there are some months of the school year that are better to have this like music nights art show nights you know curriculum nights anything like that so i think that we will take a look to see if we can change that to maybe increase the parent participation but fantastic reflections from the parent community for sure here's the dream box for the parent engagement so we're talking about the two axes are school pride and service quality so really getting their investment on their uh educational uh community and that they feel pride so 55 of the 424 are feeling very good about their pride high pride and high service quality of the district for their child's learning so that's that's really fantastic again i see the typical range to be in the 30 to 35 range for this type of survey here you see the participation year after year so we really see that the first year that we administered it was very low we had a great participation in 2020 very high and this year we are sitting just below last year so last year actually was our uh had that data was more indicative has more integrity than even this year's by a little bit and then you see each one of the school buildings the three for the parents that's participation here you see again each one of the buildings and looking at the dream box for that particular building so i believe my eyes are really bad i don't know if this is pointing or not but you see the primary really shot up this year the elementary also grew middle school has slowly been going on a slight decline and then the district overall really is showing a really strong parent participation and also parent perception of the school district there it is i was just checking my clicker okay any questions on this here we have these are new to the top five so the top five questions these are the highest 4.46 is fabulous teachers treat me with respect that's a wonderful a wonderful reflection to know from our parents to our teachers i'm comfortable approaching my child's teacher with questions and concerns so that that's just wonderful to see our teachers as the highest questions on the survey out of 424.
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um and just to what our little reminders here is that this really is an elementary middle school and high school project this is not just a secondary graduate project but that the work starts here these are our out exit outcomes are live here but we're really backward designing right at the elementary level so we start conversations with kids um very early on and so you received a copy of this it's very dense um and so what i want to show you is this and it's organized through an excel spreadsheet a google sheet uh for just sort of ease of flow and so as we work with it we we use this in a google spreadsheet and our group gets together there's a small core team that works on this uh every other wednesday for some times and then i meet with future design school to work on language which has been um you know probably the the biggest component of this is really developing the language around these descriptors and what things look like so in the previous presentation to the board we talked a little bit about achievement indicators and so you know on an espa assessment um you know we have scores of one two three or four um on report cards we have different numbers but for the continuum we have come up with terms that really delineate the level of proficiency and progress along a continuum so recognizing that um we're not scoring a child like oh you're only a one here this is really about the status of where students enter into these into their skills around the areas that the community and the parents teachers and administrators who came together community supporters identified as important to them and so early early entry into some of the skills is really that called exploring okay progressing getting closer achieving as you're there and then this love this term um i got giddy when we finally settled on it as consciously pursuing um and that really a student is is in a in a space where they're really just beyond them where they most kids are for their age and really an aspirational place of of skill in some of these attributes um so these are delineated by what we want students to know understand and do in each category and then there are definitions and these came out of if you remember from the actual community conversations and the work of portrait graduate as we defined as a as a group what we meant by learner what we meant by advocate what we meant by communicator and what we meant by collaborator and innovator and for those of you who are part of those discussions multiple discussions you knew how how kind of rich those conversations are parsing out words and what they might mean and how we were going to interpret those and so those were captured here um and then the other pieces that and so each of the um attributes were identified um with having different outcomes and so if uh if an ideal state um a graduate celebrates all forms of diversity and actively works to protect the rights in our community and our outcome is that students will value diversity and perspectives of others demonstrate empathy and cultural confidence and understand the effects of bias and confront it here's where we start with middle school sorry uh middle school in grades six through eight this is what it looks like at the exploring level progressing achieving and consciously pursuing and then at the 912 level this is what we and don't mind the the dark bold we're still working on lots of language um what it would look like at a little bit of a deeper level a little bit more sophisticated level for grades 9 through 12.
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the new questions are bus drivers are uh responsible and trustworthy you can we all remember what last year looked like with our bus drivers at our transportation this is fabulous to be able to see this year and then overall i feel the superintendent of the district is doing a an excellent job so again those two are new to the top five category this these are the lowest five questions obviously the lowest question is about the cafeteria providing high quality meals the new new questions to the bottom five are my child's teachers reach out to me regularly with feedback about how my child is doing in school that was not there last year actually i recall this question last year as significantly high and i think we all had a conversation about it because our students were remote parents did have more access and we're more connected and we're seeing on a daily basis what the child was doing and they saw their teachers more frequently even if it was you know over zoom um and this is uh this might be a reflection now where kids are back in the classroom but that's a relatively low it's still at a 3.47 and then the other two questions that are new to the bottom as a parent i actively contribute to the students to the school district's success relatively low uh mean and then my child's um shares with me that learning is fun at school any questions to take a look at here so this is a reflection that these are the same top five questions that were last year and this is what last year's look like and what that difference was i just put it in a different slide any questions on the parent engagement that you'd like to go back to okay thank you very much for your time really appreciate it thank you thank you thank you thank you next up is the review of the updated second reading of the board policies anybody have any questions on the board policies no no no can i please have a motion to prove on second reading on the board policy update motion second joe and vivian all in favor motion is read say aye aye any opposed eyes have it okay uh some information to mark on your calendars for the end of the school year two very important dates wednesday may 25th at 7 00 pm will be the eighth grade graduation ceremony and again we'll be holding at the mchenry outdoor theater and friday may 27th pending no emergency days are utilized will be the final day of school and if this will also be an early release day was there any more discussion on when they're going to let parents into graduation that we know um i would have to get to get back to you on that and talk to dr king i'm not sure where we are with that okay all right thank you uh anybody any questions on the february employment recommendations can i please have a motion to approve the february employment recommendations motion second gary and lauren yes yes yes we accepted a resignation of kim hansen middle school graphics arts teacher effective at the end of the 2021-2020 school school year we accepted the retirement of donna davincia crutch primary school social emotional counselor effective at the end of the 26-27 school year we accepted the resignation of sienna colebreaker middle school teacher effective march 7 2022 we accepted the resignation of chloe kowtow seventh grade social studies teacher effective at the end of the 2021-2022 school year we accepted the resignation of hannah ball second grade teacher effective the end of the 2021-2022 school year anybody have any questions on the foias anybody have any questions on the monthly reports for the board nope the next regularly scheduled board meeting will take place monday april 11 2022 with the closed session beginning at 6 00 p.m how can i please have a motion to adjourn motion second joan vivian all in favor any opposed
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we had wrestled you know just for the for for the group we wrestled uh initially with coming up with a 9 10 continuum and an 11 12 separately and it we really got uh started to get a little convoluted in the language there's only so many ways you can you can build and on top of these things without language starting to crisscross and so we decided that uh we may have been overshooting and that really at the end of the day a 9 12 um a 912 continuum was really important it gave it gave the entire high school and teachers who teach at different grade levels really common language uh across so we have advocate one advocate two so these are outcome two collaborator outcome one collaborator outcome two okay this is this is interesting i'll just stop here for one second i mean again this is it's a lot to digest it's not necessarily appropriate for a zoom to go into every single one of these um and we'll be here till midnight but i apologize for the paparazzi hearers hang on students will assume a shared responsibility when working interdependently to accomplish goals and persevere through disagreement to build common understanding george can you just grab the dogs for me please it's nice okay sorry guys someone's here so they doing their job um so what does this look like in a classroom how do you coach a student around this outcome right and so what would it look like at the achieving level in middle school for let's say so a student clearly understands the vision of the team and achieve their own independent goals to contribute to the overall success of the team so those are really great conversations that you can have with students around what their purpose is in their role when they're working both dependently and interdependently in a group there are opportunities within our current rubric systems as kids are working on projects as they're working on groups and when they're solving problems when they're working collaboratively to actually score and give students feedback on these things and so over the last over the next couple of months we're going to be working on coming up with examples and samples of student work where we can work these types of attributes and focusing at the achieving level into rubrics and learning activities uh with the intent of giving students feedback not everything is clearly measurable um and in those cases we'd be building portfolio system to give students opportunities to reflect on their learning um to respond to certain prompts um along these attribute lines so um you know there's a lot of work ahead to come this is uh not a one and done type of deal this is going to be work over several years uh as we dig in and as we align this to teaching and learning practices as well and the feedbacks that we give students on this um so communicator with outcome one students speak you read and write for a variety of authentic audiences to inform influence and motivate communicator to read write and speak variety of audience to inform influence motivate and entertain some of those sound very similar to our common core standards another one on communication effectively uh work through a variety of digital uh traditional digital media in all content areas and put on an innovator students will think critically and flexibly to obtain interpret and use knowledge facts and data to identify and problem solve students will generate evaluate and implement imaginative solutions to real world problems so how do you score those things um and and so those are questions that we're having now in in with our teacher ranks and with those who are working most closely to this what does that look like uh when we're when how do you score a student on implementing imaginative solutions to real world problems so really again how do we build some of these learning points into our instruction to kind of spark these conversations to generate this so again not everything is is a score it's not an a or a b it's really about um aspiring students um and getting them to reflect on on their work so um what you see has a question oh i'm so sorry i can't right no that's okay it just a lot of this uh so emotional learning and i could see how how would you grade this i mean yeah on top of what you got to learn you're asking for a lot of um open mind and uh and incorporating or realizing any biases i this is hard to you know to uh judge that's why the rubric is so important right and so these are these are it's a great it's a great question theresa and one i can tell you that as a group we we sit around the table and we talk about well what does that really look like what's what the beauty about this process is that um you know we're very used to talking we're very used to identifying okay so um i uh two i know how to add and subtract uh you know uh you know two two digit numbers that is very concrete where you can it's black or white you did you didn't do it and this is what you need to do to practice on it these are harder conversations to support these are yes and that but this is the stuff that we're saying as a community right that we want to build innovators we and really a lot of this has to do with mindset and how we coach kids to persevere through struggle how do we coach them to problem solve how do we coach them to get along and and and be leaders within a group um you know we have we have some students that are phenomenal with um you know their 4.0 students that really just give me the project i'll do the whole thing myself i got it but they're not working well with with their peers um and what we heard by and large from our business community in particular was that business community members they didn't say give me someone who can ace a multiple choice ques test they said give me someone who could work well with others and understands how to bring the best out of a team right so how do you measure that but you got you have to give students opportunity to practice that and you have to stop from time to time and use these as talking points to coach students on what that might look like or praise something in in real time as it's happening in a classroom right as examples or models of that was a wonderful thing that you just did right there let's celebrate that for for just a moment um and or let's reflect on our ability to do x y or z but these rubrics if you will this continuum helps teachers to to catalyze language into opportunity in the classroom and so it's going to take a lot of conversation over a long period of time on what this looks like and how to do it it's going to take a lot of conversation on how to build good learning examples one of the things we would like teachers to do is to sit in the presence of of these um of the outcomes and and re-examine the curriculum that that they have to say where would be some great opportunities to weave in some extra practice on some of these or call attention and bring to light or get students to reflect on some of these attributes so it's not again it's not a it's not an overnight process this is a long this is for the long haul um and it's over time and so you know we're committed to doing that work and and it's it's very much new for everyone we haven't really operated like this in the past where we're having these very you know cerebral conversations about things that are difficult to measure um most assessments that are designed are designed with the scorer in mind for convenience they have nothing to do with with actual student ability they're great dipsticks but when we start building assessments for ease of scoring purposes and and to be able to expedite it uh you're missing out on on things like this that really get to the heart of of what develops a graduate who's going to be very successful out in the world is it are we asking a lot of our students you know the academics and the emotional at the same time and this point in time in their life i mean it this is a lot of stuff so cara can you can you um speak to the pog how we landed on the pog those characteristics of the portrait of the graduate i know you had referenced it earlier um but just maybe review that because not all the board members were here for that whole stakeholder engagement process that helped him form the pog in the first place sure like why this continuum is so important just to connect those though sure and i'm going to try to get out of this slide for one second because i'm now out of the presentation and i want to get back i just it's mind-boggling no i i appreciate that uh teresa it's a lot it really is um let me go back to to this right here um and as you can imagine the the amount of conversation that has generated and work in the language has been you know very rich very uh intense but but rich nonetheless so so we started this kevin am i wrong in saying did we start this in 2018 we we talked about it in 1819 as we were developing the strategic plan and then the pog was actually an extension of the plan right and the pog became its own thing during the pandemic initially we paused and then we picked it back up and ran fast i had i had i had to go back to the year because i it was a blur with the piano so um but yeah so we started off initially with community conversations and i think we had 60 people or so from the community maybe more um you know family liaisons uh folks and our folks in the business community organizations and of different uh different education yes higher ed was their business members uh dsabc mentor programs um to bring them to the table to talk about sort of the ideal outcome for the graduates in danbury what is it that you're looking for in our in our students and over time and time again um you know i can't emphasize enough you know how much the idea of collaborator communicator came out someone who can innovate and and think creatively and critically and flexibly um to solve problems people that could work independently as as team members um and interdependently together and people who are self-starters and learners we spent a lot of time on this word learners as lifelong learners self-starters independent thinkers uh this this this evolved many times over the course of a year and a half about what we're really trying to get to and then this idea about advocates you know living in a world that um can sometimes you know be kinder or less uh to more kinder or crueler to others and and how do you approach situations and you you know make sure that everybody is is you know participating it's fair and and that you're working together collaboratively and you're bringing you know you're bringing your friends along with you on the journey no one's left out um and we're doing this together and and when something's not right that you have the courage um and the language to speak up um to kind of call things out if there's if there's an issue with something so um these are really deep conversations that we had with those community members the teachers participated teachers participated we have administrators participate our board members um participated greatly and and led a lot of those table conversations uh which were very intense around so these we landed on these as a result of literally a year and a half almost two years of the can of community work together that um was was quite amazing and and you know fairly well done the the the and then identifying then another layer of work with defining these um and then deciding what those outcomes you know so what do we want out of this and um you know that that work sparked into so what does that look like when you're in high school what does it look like you're in middle school and then how do we identify sort of the seedlings of success at the elementary level so we can cultivate students to be thinking with a mindset that um that will eventually graduate with these with these great um with these great qualities but you know it doesn't come these things are not built into your common core standards necessarily some of them are not all of them um they're not necessarily built into your math curriculum these are things that you have to consciously pursue in in while you're teaching uh with students and be able to provide students feedback on and theresa you mentioned about social emotional piece you know we don't have a curriculum per se on social emotional right like there's no script that says you have to do social emotion we have training not necessarily a scripted program the training allows teacher in teachers in real time to know when to work in and stop and to address and adjust on the fly to um to be able to you know invite students into that social emotional learning or to take a moment to to grow in something that was happening itself whether it's self-regulating um or or uh anything along those lines so you know a lot of the bullets that you see in the continuum have great um discussion points for student for teachers to be working with students and coaching on that mindset as well so um you know the the the training that we provide teachers with social emotional and some of this stuff actually does dovetails nicely and builds thank you i have a quick question um these uh bullets and a lot of this um information you give us some giving to us on portrait of a graduate i i think is very important and definitely um something that i see children need as they're going into higher education and out in that real world when we're looking at the curriculum changes on k-5 are we keeping these in mind as we make our choice for our new curriculum absolutely yeah absolutely i'm so glad you asked that question yeah so yeah so so part of you know part of what we look at in programs is that ability to integrate in all areas and there is no perfect program per se there's you can you could you could look at 100 programs and you know as pam said some of these are a little light on the writing so we're gonna have to build that piece up or there's you know this one's better aligned to the science and so if we went with this one we'd have to do more work in that area so there is no perfect program but we do look for um components that that would build off of what our vision is right and so if we're saying that these are the what's important to us then you know then we'll be looking for that um using this as a lens as we make make those selections in in conjunction with all the other things that we have to look for and we have to weigh those you know those areas where we may do more or less work to shore up some things now those two curriculum options that um that were just presented those seem to fall into this um as far as the portrait of a graduate or those is that um is that taken into account when we chill narrowed it attention i jump in cara yeah sure yeah so i i would say yes to that i can give you an example if you'd like so for example i'm not going to pick the exact topic correctly but like for example with like our core or any of them really um like advocate when you're in the argument unit right you have to study something else that you can advocate for your point debate will be included things like that collaborators in a research unit you're going to have collaboration in a literacy unit you're going to have collaboration um communicating i mean that is ela so that that's that's going to be embedded into any of the programs that we might choose as with learners innovators would probably show up more when they're working on their own projects so if they're doing a research driven project you know how are they going to communicate about that project so these elements will be like i don't know what the right word would be but they're like inherent in any good ela program thank you thanks p.m questions before we move on from board members michelle are you you're on mute if you're sorry about that um so i you mentioned that it's hard to grade the social emotional it looks like it's really going to be interweaved right through the process how does that compare when you know you have a senior graduating and you know that 4.0 is extremely important to the student and to the family um if you're going to be kind of focusing more on you know communicating and you know arguing points or collaborating like more more involvement based trying to um [Music] great somehow how does that affect like when you're going to schools if we're choosing this new kind of um program how does that now uh if somebody's going to go ahead and they're not in connecticut maybe applying to a school in vermont how will that impact sure they were grading right no it's a good question so just to just so to be clear this is this doesn't um supplant a normal grading system and science social studies right it it's to enhance and it's and it's integrated so um there are opportunities for students and one of the the um things that we're doing i mentioned we're converting to a learning management system a new one um and we'll have digital portfolios built into into the that system so students can reflect on some of these questions that are posed around the attributes and you can you can um score students on their reflections not whether or not they've obtained the status of innovator but rather that that part of it you know as as any other assignment that you've completed a reflective activity and you've you've done that work we give kids reflection activities now um to guide them that they get scoring grade on their normal grades and scores um this there's no um this you're not getting scored independently on are you a good advocate uh and you know whether and and that that's exploring is going to show up on your on your uh transcripts right it's really about embedding embedding components in to work that students are already doing to enhance um and give practice with these attributes so that we kind of get to that outcome piece so it's not it's nothing to be concerned with in terms of changing gpa or weighted grades or anything like that this is really about providing kids uh stopping points to really think about um their the skill sets the soft skills that we don't always get a chance to to flex across the year we we really want to make sure that they have an opportunity to practice that and to reflect on it and get more importantly get feedback on that right and get our teachers used to to having conversations about how to give feedback in these areas to coach students um and if you think back to probably all of the teachers that you had and you think about the most memorable ones they certainly weren't the ones that gave you the a on the paper they were the ones that took the time to talk to you about you and the development of you as a person in areas for growth and so you know we're hoping that this could be a catalyst for that as well okay thank you you're welcome karen just to add i also think you know just just to share a little bit more about the rubrics our students are used to using them right now so developing out you know a rubric in which we're giving feedback on the communication skills or the advocacy skills is something we might tweak the wording and the skill set that we're targeting but as far as rating them on a rubric and providing feedback allowing students to self-assess themselves on a rubric um having peers assess one another on how their performance is and really helping students understand you know if i'm um let's say at a level two how do i move to a level three or four um those are really skills that um will target with with the students to build on what they already know so right now if you're presenting a project for example in history um you are expected to communicate out your knowledge to your class and your teacher and we're already giving feedback on those skills this will just make it more more opportunities across the curriculum to really highlight the importance of this so that not only do students have good content knowledge but they're then able to take that knowledge and really transcend it to any scale or career or college university that they choose to attend next any other questions from board members or committee members you should did you have anything further for us cara that was um pretty much sums it up pretty much sums it up um you know we did we did talk about um had a chance a lovely conversation with teresa the other maybe like last week and we talked a little bit about um you know kind of excitement around the new a new website um and really making sure that we have some parent-facing documents on the curriculum to give our parents a good opportunity like an overview of of all that we offer at each grade level and it does two things one it keeps the parents informed but also empowers them to support their children at home which is very important and so as we kind of get a sense of this of the website our team next year kind of a goal across the year will look to kind of design something that integrates well with that website that offers parents kind of more transparency view in terms of what we offer in denver public schools um we certainly have a lot of exciting programs that will come online with the academy we want to make sure that everybody feels that they that they understand what those are so that they can make good choices as parents um and so you know we're looking forward to doing that work and building a robust site for parents sounds awesome yeah now as someone who's watched this from the beginning from a thousand foot high to see you know a deeper level is is pretty cool and and to know all the communities that were brought in and and i've i've talked with some of the stakeholders that were involved too and what though that process looked like from their perspective it's um it's exciting it's it's very awesome so thank you for this this you know you know taking us deeper into what it looks like you know underneath our very broad vision at the board level absolutely anything else from committee members all those in favor please signify by saying aye we are adjourned at
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it is call us to order good evening and welcome to the tuesday march 15 2022 regular meaning of the ann arbor planning commission for detailed information on meeting procedures please review the full printed meeting agenda which is available online item number two is roll call mr leonard will you please assist with that absolutely commissioner mills here commissioner gbrandall here commissioner sovay here commissioner abrams here commissioner hammerschmidt here commissioner dish here commissioner lee here commissioner clark yeah commissioner wage here full board very good item three is approval of the agenda can i have a commissioner move the agenda moved i will be able to speak tonight moved by commissioner um sovay thank you seconded by commissioner dish uh a discussion of the agenda all in favor of the agenda please raise a hand that has all of the hands the motion carries item four are the minutes of the previous meetings and in our packet this evening just in time we had the minutes for both the february 15th and march 1st 2022 meetings can i have a commissioner move those we've got by commissioner abrams seconded by commissioner lee any discussion or correction within the minutes all in favor of the motion please raise a hand or say yes that is all of the hands uh next up are is item five the reports from city administration city council planning manager planning commissioner officers and committees and any written communications and petitions and i'll just say on the um that last item we had numerous communications including webster township's draft master plan for our review commissioner dish so at the last city council meeting uh we had tc1 the state eisenhower uh geographically specific zoning passing on first reading and we had the concept plan for 350 south fifth passing on first reading so there will be a public hearing and all of that final approval at the first meeting in april i'm pretty sure and the council approved the resolution to establish an industrial park for sartorius so thank you for sending all that forward mr leonard anything to add nope no reports this evening any commission officers or committees to report out committee liaisons all right then let's move to item six uh the public comment so this is the first opportunity for persons to speak for up to three minutes about an issue that's not listed as a public hearing on this agenda so to be clear we will have dedicated public hearings on the two amendments on multiple amendments within the unified development code we'll have public hearing on the ann arbor chinese church expansion and on maple cove 2.
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okay eddie's nodding yes yes yeah we just got a screen this meeting is being live streamed all right i'm gonna i may lose you for a moment i'm just gonna text kate and yes okay all right okay 6 23. all right with you with your all your indulgence let's start the meeting i call the meeting to order at 6 23 of the finance subcommittee and tonight's agenda we'll have a an explanation and hopefully a reconciliation on where we stand in our 2122 budget at the end of february 2022. uh president on the committee catherine hodgman teresa al russo i see to my romper room screen john and eddie is there anyone else on board that would like to make their presence known okay at this time i'd like to turn the meeting over to uh john spang okay and i think gladys is here too ladies good evening ma'am she's muted okay hi i'm here okay all right okay welcome aboard thank you al um so maybe i'll uh ed will just walk us through briefly the summary of the report you want to do that eddie and we'll talk a little bit you're muted or your volume huh no no maybe if you go out and come back in okay yeah i was telling someone the other day we we've gotten so good at zooms and google meets and all that compared to two years ago things like this we know right what to click sometimes it's not a good community yeah and as long as we get the documents early all right well as long as we get them ahead of time it's much better than trying to do it from a screenshot on only a screenshot yeah i just can't function like that john all right you're just too small me too mine are getting too old now now now please it's only a number terry i'm approaching that number in a few days oh hey here we go he's back now you're muted can you hear me now we can i think what happened was i grabbed the 6 p.m versus the 6 15 but i don't know why i could see you guys it's weird sorry about that i apologize um is it okay if i share my screen so we can go page by page would that make it a lot easier sure i have yes i i would suggest that all the members of the committee if they have a second screen also bring that uh bring that document up on their second screen so they can see it and actually read the numbers okay i have your i have your uh summary up on screen number two okay and uh eddie before you start theresa uh again for for your notes those in attendance probably it would be a good idea to put in uh the names of the folks that are here yes sir already done sir is my father not only al please okay sorry to interrupt thank you eddie please thank you for giving us please continue well it's okay now i want to make sure you guys get to see uh can you see it now or are you not able to see it no i no i still have um the gallery i don't see it [Music] here we go [Music] so by any chance is everyone on the committee running a second screen with this document on their own machine no i just have one i only have one computer now well i'm using my phone for the simple video can you imagine that we have more processing power on my handheld telephone we had on apollo when we landed on the moon isn't that cool it's cool i'm amazed no i was also amazed as an amateur radio or ham radio operator i could talk around the world on five watts of power it's not unbelievable and why don't we just see if we can walk through it without it yeah i'm sorry sorry about it yeah okay i had tested it earlier and it was working but um yeah what's wrong ed you can't you can't share your screen no it's not allowing me to right now give me one second i'll see if i can thanks kevin eddie you run the summary yep first page right after the agenda okay which gives us 2122 with a like the main number and at the bottom above the right paragraph is 100 000.
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okay we are now live on youtube thank you sam well good evening everyone and welcome to this regularly scheduled board meeting for the azusa unified school district board of education on march 15 2022 we are going to move to the open session portion of our meeting i'm here at 701 pm and we will begin with our flag salute i do believe that we have miranda here with us from foothill middle school miranda are you there yes hi hello please take it away lead us okay um please stand now please join me for the flag salute i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you you may be seated thank you miranda moving on to item 4.2 roll call board member beau here board member cruz gonzalez here board member arianis president and i board member greer i'm also here board member rodriguez pena is not here tonight as she is home recovering from a shoulder surgery we will move to item [Music] 4.3 which is approval of the agenda uh before before we i i entertain a motion on this particular item i do want to bring up something something for the board to consider we do have a very important item on our agenda tonight and i can see that there are many people joining us here in person i i imagine and also online um to to speak into this particular item board member rodriguez pena is not here with us again as i said earlier she is not here because she had a shoulder surgery um and i have her permission to share this a shoulder surgery and the the operation uh the recovery is is taking longer than expected and so though she is okay she is home recovering she wanted it to be noted and and i would agree that she has not missed a school board meeting in the 11 years that she has been on the on the school board but was uh is unable to attend this meeting also understands the importance of this particular item and the number of folks who are here one wanting to speak into this item and and looking for for a decision and so i felt that it would be important for us to weigh that as a board and to recognize that there has been past practice when there are significant items that we table a particular agenda item to ensure that all five board members are able to speak into the item again recognizing that this is a is an important item um that also requires some attention and some action so with that said i do want to entertain a motion and see if the the will of the board is to proceed with this item um with board member rodriguez pena being absent or to table this item to allow for board member rodriguez pena to be present and able to speak into this uh conversation i would like to motion to go ahead and table it as it is an important video when would we be able to go ahead and bring this back if we were to table this uh we would it would be extremely important that we bring this back as soon as possible and so if we were to table it would come back on the april 19th uh agenda is there any way that we can go ahead and schedule it for the 12th i was actually going to suggest can we schedule it for next week i mean will you want to be recovered by next week i i was going to suggest that we consider having a special meeting i i you know i know that staff has to have to do a lot of this to have to do a lot of work so this dinner you know this is subtle next week would be good i mean i don't i think that's a different thing to discuss right but for right now do you want a motion to approve the agenda so that would be yeah so so tabling item i suppose well we could also not table the item and during this during that portion of the meeting discuss what next steps to take but um as we're as we're clearly communicating and sounding maybe board member beau would you would you mind speaking into your your thoughts as well as tabling uh for tonight and holding a special meeting holding it till the next regularly scheduled meeting do you have a sense of of your preference sir i think it's really important that all five board members are present for for any discussion and deliberation and also having the meeting as soon as possible pending yolanda's availability okay so that means that we would look to the 22nd or the 29th miss camacho i think you're unmuted i think you joined our meeting there we go thank you um so that means we would look to the 22nd or the 29th to hold this meeting uh pending uh word back from board member rodriguez pena and and her recovery from her operation please do um did we have the superintendent at this point you know be able to reach out to her that i would like to also consider her you know her time frame of recovery um so either the 22nd 29 and be able to go ahead and get back by today could you reach out and you by today do you mean so that we're able to communicate before before the meetings end when the date would be is that something that you could look into read okay perfect okay so with that said we will and so i i'm hoping the those who are here in attendance here and understand that means that we will not be looking therefore to take action on this particular item so when we when we get to that it is an item that we will not be discussing today but we will discuss when uh board member rodriguez pena is able to be present um and in attendance sure so uh just for for the for the sake of clarity the the item that we are that we're referring to uh would be item 10.1 discussion and decision of school reorganization elementary school so that would be the item that we are saying is a significant enough uh matter that it would warrant all five school board members being present to have that discussion i'm sorry you can you can put in a card for public comment uh but but uh the the the format of our meeting doesn't allow for or back and forth in that regard but please uh there's still time right now if you would like to put in a blue card and make a comment okay with that said we will look uh i will then look to entertain a motion for that for this particular item do you mean to adopt the agenda with the tabling of item number with with the tabling of item number 10.1 discussion and decision of school reorganization elementary school motion to move forward with the agenda and to remove 10.1 the table it when all four five board members can be present is there a second oh second the move by board member adianas second by board member cruz gonzalez and as far as discussion again i'll we will we will look to hear back from superintendent ortega before the end of the meeting you have a response oh you have a response back um cannot do the 22nd uh says that the 29th to be for sure we do have a coc meeting on the 29th at 6 00 p.m um i'm not sure if we can move that a little bit earlier uh oh actually i see tentative on there so no clc that night the 29th so so this is an item that we are tabling until the uh the 29th it will come back for uh for our discussion on the the 29th of march to be specific can i suggest that uh we have the meeting at 5 30.
⚗ AI-reconstructed · cite from original above
but if you'd like to provide public comment on anything else now is an appropriate time first we'll call on folks that are here in council chambers and then remote participants if you're watching us now please press star 9 if you're listening by phone you can use the raised hand button if you have joined us through the zoom link or if you need to dial in our call-in number is 877-8530 and then the meeting id is 977 6634-1226 mr leonard um for people who are joining remotely mr leonard will call on those who have raised their hand calling on you by the last three digits of your telephone number or by your zoom name [Music] when speaking please move to a quiet area and mute any background sounds so that we can hear you clearly and whether you're here in person or calling in online if you could please uh state your name and address at the beginning of your comments so for those who've joined in person if you have a comment about anything that's not having a public hearing this is an appropriate time all right mr leonard is there anyone online there is caller with the phone number ending with five three four call her the phone number ending with five three four you have three minutes to address the planning commission good evening this is tom stallberg calling from lowertown in ann arbor uh later on we'll talk about the r2a revisions i found myself in a long conversation with somebody about that that led to uh differentiating that from adus so i found myself explaining the difference between the two uh and setbacks and building envelopes so it occurs to me that it might be helpful when you discuss it later on to discuss um some of the difference between an adu and a duplex and and some of those specific issues like setbacks and building envelopes so that people can understand and the occupancy per lot i think that'd be helpful to anybody in the public who's watching about that uh and while we're on adus i think it'd be interesting for us to know uh some that's how many adus since the uh ordinance was revised have come in uh since we've eliminated the owner occupancy requirement either adus that used to be owner-occupied that have no longer are things like that it's nice to know after a period of time you know what the impacts of our changes to our ordinances are we set certain goals back then or at least desires that were stated in terms of some numbers to achieve and it'd be interesting for the public to be able to have that information so we can gauge how it's gone and then the other thing that came up with uh adus was noticed uh and so if somebody wants to build an adu that there is no notice given to anybody uh it's really a building permit and that had been mentioned uh by another member of the public that i recall uh back when the ordinance revisions were being reviewed uh is is there a way to give some notice uh and this came up in a conversation with somebody else about restrictions in certain neighborhoods that may be in the subdivision restrictions bylaws in an association uh and that the adu might be in conflict with those restrictions but when somebody just builds a building permit to get an edu that there's no notice to neighbors so they really don't have a heads up to try to work with the neighbor who might be unknowingly violating uh restrictions in bylaws or whatever other limitations are on as lot even though they might be on recorded documents that this person should be aware of 30 more seconds building department doesn't check that so uh one of the things that was suggested back a year or so ago was simply to give some kind of notice to neighbors when an adu a permit for one is uh being applied for and then we can head those things off before there's a conflict and things are a little too late and contractors are hired and maybe equipment shows up on site uh so that's it thanks thank you any other callers mr leonard oh no no other callers are indicating uh to speak okay very good um then let's move on to item seven which are is the public hearing scheduled for the next business meeting sorry i'm getting there the packet's thick tonight folks okay we have two uh new uh quasi new public hearings uh scheduled for the april fifth meeting of the planning commission maple cove two for city planning commission approval this is a proposal to construct a 70 unit apartment complex consisting of three buildings 79 482 square feet including 86 vehicle parking spaces 38 bicycle parking spaces underground storm water retention and associative utilities on a 2.5 acre site um you might note that this is also scheduled for public hearing this evening unfortunately when the notice went out it had an error in the parcels that were indicated and also failed to identify a required wetland use permit so we've re-noticed that for the following meeting that is the basis for the recommendation on this evening's agenda then second proposed amendments to the unified development code section 5.19 parking standards and section 5.1 6.3 p transit corridor developments regarding parking standards in order to reduce impervious surface encourage land use to be efficiently incentive and incentivize the construction of new residential uses reduce the cost of constructing new residential units and support transit service proposed amendments include eliminating minimum parking requirements for all uses consolidating parking use categories eliminating some use categories eliminating the ability to provide bicycle parking off-site amending the weight limit of vehicles prohibited from parking in driveways changing the standards and formats of special parking district requirements already in place for d1 and d2 and adding the tc-1 district and amending requirements to electric vehicle parking regulations very good thank you we can move on then to item 8a which is our unfinished business if you'll recall at the last meeting because of the technical difficulty uh we decided to postpone these but now they're broken into two different groups um so first we will take on the amendments within the udc for the religious assembly use in m1 and the minimum lot size in r2a and i'm assuming that we're going to start with staff presentation before having uh the public opening the public hearing yeah i think commissioner lee would also like to address go ahead commissioner lee yep so i'm gonna go ahead and recuse myself from these two particular discussions and i'll be back for the next three all right very good we'll come and get you at the end of this and then yes we will start with a presentation from city planner alexis de leo all right um good evening everyone um it is a quirk of zoom that i can't see what you see so is the slide show uh not we do not see the slide show view oh but you see something we see something yep okay how about now it looks great go ahead fantastic okay good evening um we are here this evening to talk again about some udc amendments um for the benefit because we had so many technical difficulties at the last meeting i will go through um the presentation again it is um short i'm having a slight moment of panic did i start um yes i started with the correct amendments we're proposing um a total of five amendments i'm going to talk about just two right now the first is an amendment to the primary use table section in section 515 and this amendment is to allow religious assembly uses in the m1 district this slide shows how the amendment will look in the udc i have circled what is chain um the row and the columns of the table that are changing second amendment is related to two family the r2a district which is a two-family residential zoning district in this table table 517-2 it provides the minimum lot area minimum lot width and the minimum lot area per dwelling unit we're proposing three changes first to reduce the minimum lot area from 8 500 square feet to 505 thousand square feet proposing to reduce the minimum wa width from 60 feet to 40 feet and the minimum lot area per dwelling unit to 2 500 square feet um these changes will bring this district more in line with the are and they are the same as the r1d district the r2a district was intended to um be a higher density residential district with the same characteristics as some of the single-family districts and we believe these changes will bring it more in line with that intent and also address some of the non-conformities that we find in the r2a district here you can is a table and this is um an attachment in the packet it shows the r1c r1d and r1e zoning districts and their dimensional standards those are one districts or single family districts the r2s are also listed here plus the r4c which is a multi-family district but again it is supposed to have the proportionality or proportions of the higher density single family districts this is a map it's very small but this map of the city and the orange yellow are the current areas that are zoned r2a you you can kind of see that there's a big pocket in the water hill neighborhood north and west of downtown also there's um pockets just directly west of downtown on the old west side and some of the middle west neighborhoods and there's a few in the burns park area south of campus also i should mention that the broadway area and in the traver pontiac trail trevor area near plymouth are pockets of r2a i hope that the planning commissioners can see this table but if not you can see the colors right now our 2a logs it's actually about at 39 comply with the minimum lot area requirements and about 32 i'm sorry i said it backwards 39 comply with the minimum lot width i mean 61 do not comply they are not 60 feet wide or more 32 comply with the lot area but 68 don't meaning 68 of them are 8 500 square feet or less with these changes we're more we're better than flip-flopping those percentages lot width will become 13 non-conforming meaning 87 percent compliant and lot size would become 27 compliant um non-compliant and 73 percent compliant the last meeting uh planning commissioner asked what would it take to get down to almost zero non-conformities so that the huge majority would be conforming and a deeper dive revealed that our data is not good enough to pinpoint that number we can keep working on it but it won't be soon this concludes my presentation component give me one second and let me check um my staff report um mentioned in the staff report that this is actually a part of a package of five amendments um the proposed ordinance uh includes all five um the motion that we have suggested for you um moves forward two of them and we'll follow this up with the others uh both of these amendments are one of these amendments was requested by um the public and one amendment is proposed and set forth by staff we are recommending approval of both of them and they have been discussed by the ordinance revisions committee i'll stop now but i am happy to answer any questions thank you very much before we get to questions for you we'll open up the public hearing this is an opportunity for persons to speak for up to three minutes about the proposed these two proposed amendments to the udc so specifically the proposal to related to permitted uses in the m1 district and the dimensional standards of the r2a district as before we'll first call on folks that are here in the audience and then those who have joined remotely if you have joined remotely and you've already dialed in you can press star 9 to indicate your interest in participating in the public hearing you can use the raised hand button if you've joined through the web link or if you're watching us now the call-in number is 877-853-5254 and our meeting id is 977 66 34 12 26 mr leonard again we'll keep an eye on those who've raised their hands um calling on you by the last three digits of your telephone number or the name that you use to join through zoom uh do please mute any background sound so that we can hear you clearly and um if you'll have up to three minutes to speak if you could please start your comments with your name and address first i'll open it up to those here any interest in providing public comment during the public hearing all right mr leonard is there anyone online yes there is uh brad moore you have three minutes to address the planning commission yeah this is brad moore with jay bradley moore and associates architects i would like to urge the planning commission also consider reducing the rear yard setback of the r2a to more closely align with the r1d thank you thank you any others mr leonard caller with the phone number ending with five three four you have three minutes to adjust the planning commission hello again tom stahlberg calling from lower town in ann arbor uh as many of you may know one of the hats i wear is a property manager and both my own investment group and for people other people as well we managed a number of duplexes uh we like them we found them to be great uh ways for i'm also a buyer's broker great ways for owner occupancy of one half of the duplex for people to get a start in home ownership uh that's very advantageous so i'm definitely in favor of duplexes overall uh and i will definitely personally benefit from these changes we will get more yield from our existing properties so i don't mind disclosing that on the same goes for some people that we manage properties for that we that i have no ownership interest in um i do want to mention a couple things about it is uh compared to adus for example um in the r2 zoning district uh people know that it's zone r2 and the lot size might not have allowed them to have two units but people in the general area uh would have expected and recognized that it was zoned r2 so there's a little bit less surprise here than there was in the adu where we allowed a second home on lots up to 800 square feet depending on the lot size not necessarily expected by the neighbors in that case so in that sense i find this more appropriate i wish we would have done this first prior to the adu might have helped open some doors to people understanding what it might mean to have additional units where they've been anticipated by zoning that's all thank you thank you caller with the phone number ending with four four zero you have three minutes to address the planning commission yes good evening uh planning commission my name is luis vasquez i have a residence at 909 barton drive but i also uh own a property at 1442 pontiac trail which is which falls under uh r2a zoning um my uh concern would be well first of all i'm i'm in support of um lowering the uh the amount of uh square footage that needs to be put into the zoning but also um i mean i i would i'm entertaining the notion of um building a fourplex on that property so uh you know how how would uh your proposed um uh resolutions um deal with that um i i would love to uh know um but thank you for your time uh and yes i'm in support of of your resolutions here thanks thank you no other speakers are indicating desire to speak all right then i'll close the public hearing and read the motion the ann arbor city and the ann arbor city planning commission hereby recommends that the mayor and city council approve the amendments to chapter 55 unified development code as proposed and generally described as table 5.15-1 to allow religious assembly use in the m1 limited industrial district and table 5.17-2 to decrease the minimum lot size minimum lot area per dwelling unit and minimum lot width in the r-2a two-family dwelling district can i have a commissioner move that moved by commissioner sovay seconded by commissioner clark discussion go ahead commissioner dish two questions saying how thrilled i am to see this i have been hoping that we would do this and and requesting that we do this for a while so i'm really delighted that i know that a lot of work and thought goes into this and i'm so happy to see it so um i just wanted to know the rationale for uh retaining a larger side setback for r2a then we require an r1d so it's six foot for r1d and it remains 10 feet for r2a and similarly the rationale for uh holding on to the the larger minimum rear setback so we're 20 feet set back rear r1d and 30 and r2a so that's actually one question because it's about or whatever it's about why did we retain that my second question is if someone had a site zoned r2a and they wanted to put a fourplex there is there a path for them to do that clearly this does not permit that this permits duplexes but is there a path for them to do that and if it's too long an answer we don't have to talk about it um i can i can speak to those um first regarding the setbacks um i believe that we did not address the side setbacks because we were focused on the intent statement and non-conformities and specifically lot non-conformities um there may be and i i don't have any data but you there are three kinds of non-conforming situations a non-conforming use a non-conforming lot and then a non-conforming structure we were focused with these on non-conforming lots and so to make the locks themselves come into conformance we were focused on the lot area dimension the 8 500 square feet down to 5 000 and the lot width now um the next level might be and there we can certainly discuss but [Music] um changing the setbacks would then be in a conversation about reducing possible non-conforming structures um so that would be a short answer and it's more it's just more of a why what was our background about that one the four plexes the r2a district does not allow a fourplex you could have four units on the lot but it would have to be two duplexes um and that's just the rules that we have it is a two the maximum building could be a two family dwelling um a duplex but there is a path for getting four units but again it would have to be two duplexes um or however many number of buildings that the minimum lot area per dwelling unit can support but each building can only have a maximum of two if i could just add to that uh alexis mentioned the data and and so i want to caveat this is that a lot of our data is actually based on tax parcels which isn't always the same as lots tax parcels form a lot of our or how we organize property data because that's important for how the city communicates sends out information that said we've done our best to sort of slice some of that data it's imperfect but we have of about 1600 lots that are zoned uh or excuse me about 1700 1693 according to my account again best data i got 350 of those lots are greater than 10 000 square feet which would potentially open up that avenue that uh alexis was talking about or conversely would allow potentially a lot to be split into two separate lots so to give you a sense of that scale about 350 lots in the city out of seven around 1700 might be eligible for that go ahead commissioner dish so the the i understand entirely your rationale for saying that we're not looking at non-conforming structures so we didn't think about setback um the reason why it was intuitive to me to ask about it was the sentence in the intent statement for r2 a2 family the district is intended to create areas of essentially single-family residential character utilizing two single family dwelling utes that are attached either side to side or vertically so we're looking to mimic the r1 district i suppose or a lay person which is what i am would think that we're looking to to to get closer to the characteristics of the of the single family district and so to me then it would make sense that we would also modify we might it might make sense that we would also modify the side and rear setbacks unless there were a reason that we felt that a greater setback would be needed if someone were to put a duplex on an r2a lot that's that's the only reason that my thinking is there but i i can tell from what you said earlier um ms deleo that this isn't like something we could take white out to and change those numbers it would require time and energy and debate and so i don't think i want to carry it further unless you said oh yeah i've just got a bottle of white out here and i'll do it for you well i would respond just off the cuff that um i'm a cautious planner um there is no reason not to perhaps put the planning commission can put forth an amendment tonight and and change the setbacks but my advice would be to either table or move forward with what is on the floor and then be ha and then we can you know the next ordinance revisions committee meeting um just do another amendment um just mostly honestly because my nature is um not amendments on the floor but i think that you bring a great you bring up a great point um perhaps we i we should have looked a little more holistically i would mention one thing and maybe it's a reason for not changing tonight but um i do know from working with the building department the r1d has a three foot side setback minimum side setback and so the planners and the zoning officials will sign off on a building that is three feet from the side setback but the building code imposes a significant amount of more restrictions when a building is that close to the property line and it reduces or makes it much more difficult to have windows and so if you want windows on the side of your building you might want to voluntarily put that building at five feet or greater setback that is a reason to keep the five foot setback of the r2a existing the the rear setback is different story you know there's no difference in building codes between building placement 20 or 30 feet from the rear setback line rather than joining on that's my professional opinion for the board but i am your uh i'm your humble servant in this regard go ahead mr leonard yeah i agree with um alexis thanks for that response alexis and i would just i would just add that as a reminder the udc is living i think that and i would i would point out um as i caveated all the data about lot size and lot width that data is not perfect but i want to be clear we definitely i can't tell you of those 1700 parcels which ones have which setbacks and so that would be more of sort of a hypothetical exercise of a typical lot of these dimensions under this proposed scenario a 40 foot wide lot would still give you a 30 foot wide building envelope with those existing 5 foot setbacks i think that that's adequate but i just want to be clear that that would be even that would not be challenging data for us to be able to bring a lot of detail about our existing lots that would be impossible data for us to bring for our existing lots as to what the existing setbacks are it would be again it would be more of an exercise of on a hypothetical lot of this dimension what would that look like so anything else commissioner dish any others go ahead commissioner abrams i wondered i also had the same question about the rear setback and maybe before we heard from alexis and brett was going to propose an amendment on but to the motion but um i will all withhold that but i wondered if there's another way to think about it which is not about conformity but about um you know increasing allowable density so the 30 foot width um is seems viable but the lot depth we don't know and it's probably more variable but that extra 10 feet would make either side up down or side by side getting two units on there more feasible so um i think i would i would vote to support that change whether it's tonight or at a future date other comments questions go ahead commissioner hammerschmidt first of all thank you for looking into my confusing request from a couple of weeks ago and i said one more question also related to those pie charts a lot of stuff going on so if i'm reading it right so making these changes would be brought into compliance by lot width and 73 by a lot size i assume that if one is still non-compliant that whole lot would be considered non like out of compliance so what is the over is that right you were nodding yes okay yeah so zoom in person hard i know do you have a sense of like so you know the 73 that would now be in compliance by lot size are all of those also by lot width do you have a sense you know what i'm saying like of the overlap between those two numbers i don't have a sense okay it'd just be interesting i think it'd just be interesting to know like it would be we we could run that i don't have it for you tonight yeah that i don't need it tonight with the best of our data we could make that comparison yeah that was helpful yeah if we're gonna if we don't end up changing um anything with the rear setback tonight and bring that back maybe if that does come to another orc meeting it would be interesting just to sort of look at like how is it you know like those 87 are now compliant by lot width but like they're not compliant by something else so they're not really compliant just be interesting to know thanks other commissioners i'll chime in with commissioner abrams that i um agree that the rear setback is what i would be most interested that i think would have the biggest impact the kind of side setbacks we've heard this before in our discussion about adus in terms of even though even though accessory structures are allowed to be three feet in in all of the districts from the property line that if it's habited that there are additional building code issues with that so i think five feet seems reasonable to maintain on the sides but i think um i think changing the rear would also be fine i think that that's not a dramatic change so making it on the floor makes me feel relatively comfortable i don't know what additional information staff would actually bring to that um but i also like think that to commissioner hammerschmidt's point passing this tonight so that we get more even if we don't know the full totality of how many more in um in compliance on both measures getting more into compliance i think is helpful um and if others feel like that part should wait i would be fine with that but i would also just signal that i am totally comfortable making an amendment to have the rear setback change tonight commissioner brandel i'm in support of it too but i feel like we should wait because i think there's always always unintended things until you get into actually changing the code and all the domino effects that happen i i feel like we should you know alexis is the one that's been working on this she understands just how complex and intertwined all of this is and i would feel a lot better i don't want to do this on the fly because i feel like um they need to be able to do their due diligence and i don't want to like unwind it and then have all like just have other things go awry because of that so i'm generally um supportive of it too but i'd like to give them the time to be able to do what they need to do to feel confident about moving it forward um i would definitely be supportive and interested in that but i think that we can save that um too but i just want to give them time to be able to do let the professionals do what they do and um and i i trust that alexis knows that you know it would be good to to wait on that one other commissioners go ahead commissioner silvay i might play the other side with all of the conversations about our work plan that i don't want to commit a like an owner's amount of time to staff and like this coming back on the agenda for a change and i think looking at several of the maps as well like they share backyards in many of these districts um you know like we don't know exactly all of them but i guess i also take staff's point that this would be kind of a speculative scenario that we can't gather the same amount of data and so this seems like a purposeful match to the intent of looking towards the single family districts as kind of a transition one and that this would then match in that 20-foot setback to be kind of complimentary i don't see with any kind of critical backlash to that change in in many of these projects so um i'd be in sort of support of changing it this evening if an amendment came forward does anybody want to make such a motion go ahead commissioner abrams before that um maybe it would help me to hear from alexis and or brett what the due diligence would be that you would do to inform this conversation if we were to postpone that amendment um i'll start and alexis please correct me if you would approach it differently but i would probably come up with some um sort of hypothetical lots and just show the difference um just doing some math here like a sort of a minimum lot that was 40 feet wide and meeting the 5 000 square feet would be about a if i'm if my math is ready to be a 40 by 125 foot lot with the current 30 foot and a presuming a 25 foot front setback that would give you about a 30 by 70 building envelope which is about 2100 square feet so i would probably approach it by showing you some examples similar to that where um would show how different lot sizes might be configured and how that setbacks would change the buildable footprint of of of that and as you of course went larger from that you know you just have to make those adjustments but i think um i'm going to i'm sort of half throwing this out as a question to alexis to see if she agrees but generally without a change to the side yard you're talking about losing 10 feet in width and with the existing front and rear probably less than 30 plus 25 because most of our neighborhoods have an established front yard setback where we're going to take the average but probably that's the outside largest loss of lot to set back where you couldn't build in is going to be 55 feet so alexis how would how would you approach it um that same exact and then just uh talking with our um sort of development team double checking with building if they know of any um issues that we should be concerned about and um i probably would also double check the do a little bit of research into some of the original plaques where we do find r2a like what was the planted lot size um and what were some of the the older r2a setbacks and the setbacks dimensional standards if it for example if we find that these setbacks on the side have always been five feet i don't see how it would maybe help too much to reduce them down to three feet um but if three feet maybe was the the norm at the time most were developed there could be gains there same with the concept of the rear basically i would just take a little time to review um what data do we do have and basically just sleep on it to make sure we thought it through anyone else see go ahead commissioner weich so i'm ambivalent either way but i do want to throw support around doing the amendment tonight if there's table agreement just so that we can get to the other things that we need to get to and later i'm going to ask if we can rezone all of our existing r1as to r2 a anyway so this just feels uh fortuitous for me so i would i would recommend we amend um at the table today and then uh continue on so are you proposing um you're you're making a motion to amend no no i wasn't making the emotion i was just weighing in okay as another voice and favor of someone who will make the uh the motion i will second it once once it hits the table so does anyone want to make that motion all right commissioner sovay is making motion i'll make the motion to amend the minimum rear yard setback to 20 feet for the r2a district moved by commissioner silva seconded by commissioner weich discussion of the motion to amend oh go ahead commissioner good randall i'm uncomfortable supporting it so just so people know where i am i i just want i i'd kind of like to see i don't want to i don't think we need to take up three meetings with this i feel like it's pretty straightforward but i would like to have some sense of the implications and things like that so that's that's just where i am just letting folks know go ahead commissioner dish i want to second what commissioner randall said precisely because uh unless i misunderstood or misheard it didn't sound like this was going to take a lot of staff time to bring forward the data that staff cares about or feels could shed light on this and that being the case i you know when i hear someone say i'm cautious and they are the professional in the room and it's not like we're talking about a year's delay or anything like that i feel like deferring um to staff so but i i wouldn't be unhappy if there was so much support for this amendment that we might as well you know but but i my gut is saying let's just there's no big i don't think there's a big delay so it doesn't feel like it needs to be a big rush go ahead commissioner hammerschmidt my gut is also saying to delhi but i also would like to hear from bret and alexis like how much time would this actually take to do like what how much would this actually set us back if we collected a little more data on this and brought it back to brought it to rc and then brought it to the next meeting like how many hours are we talking um well it depends on what we find of course i don't think yeah i don't as far as putting together some lot scenarios that's pretty simple as long as you're going to accept my rudimentary graphic skills as far as platt research i'm going to say that that's something maybe we could put together in a matter of i guess i would putting together sort of a fully fully formed sort of opinion on it i'm thinking would maybe be a two to four week endeavor but not like full time right that's not i'm not saying that that's in terms of when the meetings time in the context of our other work to pull the data put together our thoughts that's my that's my rough i mean how much do you think it would delay i mean it's a way to delay whatever we want to tackle next on our work plan let's just say tc1 hypothetically would it delay that then by two to four weeks something like that yeah i if i could offer another like obviously there's there's some difference of opinions on this i would just add another another piece of it is that if the planning commission wanted to pro wanted to pursue this amendment i appreciate the thoughts about you don't really have all that information and i i want to be clear like i don't i don't know how much information or data as i said we're going to be able to provide you it'll be more scenarios and some sort of i don't want to say anecdotal but some sort of pinpoint research in a couple areas of the city probably we could also provide that in concert with this progressing from the planning commission to the city council so that the city council has the benefit of that same kind of information so that doesn't necessarily address some of the concerns here at the table but i just want to put that out as another opportunity that we can frame the question that was raised the if the amendment is proposed why it was proposed and we can provide some of that same information to the city council for their consideration of that okay how much would that delay like are we i mean i like that approach um but are we still would it be less time because it has to come through less meetings for us are we still talking about like the research is still going to take the same amount of time right yeah i mean we still got to put that together but it it would sort of move your it would move it from your agendas for your agendas to be opened up for the next yeah okay if alexis is okay with it i'm okay with it your wish is my command [Laughter] i would i would just say i think that the generic kind of what the impact does on the lot is probably less interesting to me um i think that kind of going back and looking at the plots and if once upon a time the setbacks in the r2a used to be three feet i think that that's that could be that data point and that research in my mind was the most interesting thing even though i'm not proposing that we changed that or that's not the motion on the table it just suggests to me that that could be an opportunity to get fewer non-conforming structures to allow for then amendments what adaptive reuse i'm just going to throw that out there like it's not necessarily adapting but like for those pla for those things to happen so if there i would be in support in the research in the interim to really triage and go towards that and or whatever staff finds most interesting i don't think that this is worth delaying all of the other things on i don't think that this is worth delaying the other things that are applied to much more many more than 600 properties in our city so any other comments before we vote on the amendment to modify the rear setbacks to 20 feet go ahead commissioner randall if we do the the scenario that mr leonard suggested do we need to adjust the amendment the scenario that mr leonard suggested would would stand and it would go on to city council and city council looks at what we pass them along but if there's additional if they want to reverse that that is their prerogative okay right if your research turns up that this would be awful or that it needs to go farther okay okay so that amendment would go forward as an amendment that came up but we didn't vote on or that we voted no we would vote right now we should vote whether or not we as a body think that they should change the the rear setback to that what we pass on to city council we should vote yes if we think council should so now we're voting to advise council yes thank you yes but we would be allowing them to continue to do more research between this meeting and the next meeting yes exactly that's right i just wanted to know if i was supposed to vote no right exactly and i would just acknowledge that they any of the research that they do are the same staff that are helping us move forward all of the other things so that is among the reasons that i would keep it minimal the research in the interim um and just for your first taste of that research uh in 1964 this the r2a we were just reflecting a continuation of setbacks in the city you know and our r2a in 1864 was five foot setbacks and a 30-foot rear setback so um to i know alexis was talking about platts and lots but from a regulatory perspective you're seeing inertia well that's quick on the fly any other comments before we take a vote on whether we ought to change that rear setback to 20.
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correct yep okay i got it there we go thank you kevin good job can everyone see that no you have to make it larger it went from large or good to small i was this size that's excellent okay thank you kevin no no problem so i'm gonna begin with uh currently we're in the end of february six of our ten month school year has been completed which is about 58 of our year to date budget so in january when we uh i'm sorry when we did the january reports we understand it was table last month based on the fact we needed to know if it was 137 million we begin the budget with or the 139.5 um this past um last monday we met with the uh city finance director david st hilaire uh the mayor's office myself kevin john and um mike and what we came to a conclusion was that we would uh type up a letter uh requesting those non-lapse reserve funds for 2.4 million dollars at the end of this document that was emailed to everyone you'll see the letter that john sent to the city earlier this week we continue to focus on the following line items and i know al you and i spoke on saturday on the utilities the transportation the health insurance the claims the overages good thing is with warmer weather like today um we're experiencing less absence from staff and teachers which means less overages um we're also um monitoring the fuel cost propane tank and you'll see in the detail uh summary that the propane is actually in the plus right now based on the warm weather we also met last month with our health insurance claims consultant gallagher just to make sure we're on track we're not seeing any surprises they've assured us as of last month that we're on track nothing has surprised us that we should be aware of alerted but we are meeting with them on a regular basis we'll meet again this month to make sure that there's there aren't any surprises come june 30th another um piece we were able to discover was that on in the technology line um our cdw is our technology vendor we realized that we had a credit with them during a pandemic um for about 900 million sorry to 900 thousand dollars sorry about that um and what we're doing is we're seeing what lines what technologies we can recode into that technology line because our technology line right now is in the hole um but going um back to summary since moving numerous budget lines into the current encumbrance line in december we have seen that the bottom line budget balance has decreased as you can tell that's why we're down to about 100 000 as of february 28th kevin if you could scroll down a little thank you next sheet is your general fund summary report so first line is your salaries you see we budgeted 80.8 million dollars we expended as of february 28th 47.8 million dollars we've encumbered 33 million dollars which is the remaining seven to eight pay periods left for the year seven if correct man wrong that also includes the balloon payment that uh teachers will get on june 17th so once that was done um we moved some people from general fund into the lines they should have been put into whether that was esser or alliance so it brought down our balance tremendously because i know last month it was a little higher down to about negative twelve thousand dollars the next line we're looking at is uh it says social security but that's just the system the way it said it really means health insurance that's the line we're really monitoring and even though we met with a consultant and they're saying we're doing great we're just monitoring that just to see there's no surprises that's why you see that negative number of 1.7 john and i have worked on it and we continue to work on it um just to make sure if it was budgeted correctly for the new year coming july 1st of 2022 fiscal year 23 we've encumbered enough money to make sure that there's no surprises thing is when john and i came here in september um the budget was already done you know say eight to nine months ago and now we're almost 18 months into this budget um so that's why we're not moving too many things because we want to be aware of what we need to look july 1st if we need to adjust anything based on what happened as of fiscal year 22 which we're currently in um your next line you'll see that's outstanding right now or in the hole if you want to call is your property services that's uh repairs um from facilities building repairs we're monitoring that we're seeing what we can um possibly offset in other funds or if there's any grants that we can use and then when you really go down 140 thousand six hundred sixty four thousand eight hundred ninety one thousand three hundred thirty those are all in the pluses so look what it's telling us is when the budget was created it looks like it it was those four lines were over but uh they over budgeted those lines um the program improvement included sorry about that includes uh equipment so anything that equipments uh schools may need or anything like that and if they're requesting it now we're making sure we're hitting that line item because we know some of the other line items may not be uh have enough funds so just to give you uh that program improvement line and you see in a 900 almost a 900 000 surplus per se is because of a general fun general equipment line so once you add up that whole balance line as of february 28th we have a surplus of about a hundred thousand dollars um clearly last month if you guys remember we were in the hole about 1.3 million dollars of course a lot of adjustments that were made the health insurance was adjusted of course we are monitoring that and the transportation is another health insurance and transportation are the two areas we're really looking at right now until the end of the year june 30th your next line is your grant fund summary report um your what we've budgeted is 53 million dollars which includes esther two and three which totals about 36 million dollars and we all know it comes to an end on september 2025.
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