i think it's we we can have the meeting at 5 30. something i'd want to be sensitive to is that our because our normal meeting start time is at seven um that that is a that may be a time that many folks expect to attend a meeting and to provide a comment so i i would hate to see a scenario where people hear that there's a board meeting on that particular night show up at seven to find out that the meeting has been mostly um just want to make sure that that will be the only item on the agenda for that day [Music] okay so uh then i'll call for vote here in a second but do want to just again uh thank you for patience uh i hear that for us as a board this is something that we are eager to also look at and and address and and uh even as we're looking at taking what net steps need to be taken to be able to give direction to staff this is something that is extremely that we see as extremely important and wanting to address and at the same time it's so important that it would warrant all five board members being here to speak into all all sides and angles of this and again recognizing that she is home recovering from a surgery and was unable to uh to attend uh in person or even for the purposes of joining in on zoom or over a phone call and so again uh thank you for your grace towards board member rodriguez pena and uh we do pray for a uh just a speedy recovery and and look ahead to the 29th at 7pm for a board meeting on this particular item uh that with that we'll i'll go and call for the vote and the motion passes for yes to one absent which brings us to 5.0 report and action of closed session matters um and we will first look at item 5.1 uh consideration and approval of amended employment agreement or superintendent so now as we have come to item 5.1 on the agenda prior to taking final action on an employment agreement the brown act requires the governing board to orally report a summary of a recommendation for salaries salary schedules or compensation paid in the form of fringe benefits for local agency executives assistant superintendent our local agency executives and excuse me the superintendent is a local agency executive and proposed amendment contract is before us this evening the superintendent's current contract runs from july 9 2021 through july uh june 30th 2024 the amended committed contract increases the superintendent's annual base salary by 4.5 salary identical to the salary increases for the district's certificated management and represented certificated employees on tonight's agenda for approval effective july 1 2021 the superintendent's annual base salary will be 242 440 dollars and he is eligible to receive long longevity increments as established by the board all other compensation and french benefits in the superintendent's contract shall remain the same including twelve six days per year the superintendent will continue to receive 30 days of paid vacation each year the same health and welfare benefits provided to other certificated management employees a 50 000 term life insurance policy during his employment payment for membership dues in the association of california school administrators and to other organizations an annual medical examination not to exceed 500 and reimbursement for actual and necessary expenses while performing day-to-day duties of uh for the district is there a motion so just to clarify adrian this is this is to give the superintendent can you clarify what the change is here so this would be to give the super the the change would be a 4.5 percent increase which is identical to the um to the same salary increase as given to teachers and other uh certificated employees and managers throughout the district this year i motioned to move 5.1 there's a motion to approve 5.1 is there a second i'll second so moved by board member adianas and second by board member um bo um any additional discussion hearing none we'll move to a vote and the motion passes four yes to one absent we now come to item 5.2 on the agenda um prior to taking final action on an employment agreement the brown act requires the governing board to orally report a summary of a recommendation for the salaries salary schedules or compensation paid in the form of fringe benefits or local agency executives assistant superintendent our local agency executives and proposed amendment contracts are before us this evening the first amended contract before us increases the assistant superintendent of human resources jorge ranchio annual base salary an increase of the annual base salary by 4.5 salary identical to the salary increase for the district's certificated management and represented certificated employees on tonight's agenda for approval effective july 1 2021 the assistant superintendent's annual base salary will be 183 681.8 cents and they are eligible to receive longer longevity increments as established by the board the assistant superintendent's current contract runs from july 9th 2021 through june 30th 2024 all other compensation and fringe benefits shall remain the same including 12 sick days per year the assistant superintendent will continue to receive 30 days of paid vacation each year the same health and welfare benefits provided to other certificated management employees a 50 000 term life insurance policy during employment payments for membership dues in the association of california school administrators and two other organizations an annual medical examination not to exceed 500 and reimbursement for actual and necessary expenses while performing day-to-day duties for the district is there a motion for president uh that is item 5.4 the one that you just read right now excuse me thank you so carlos would you would you recommend re-reading of this of this document for clarity can we just vote on the 5.4 and move back okay so um rewind would you recommend rereading this resetting this contra this language so seeing as how we have just read uh the contract for 5.4 we will look to the vote for 5.4 at this time so this is for uh assistant superintendent of human resources jorge ranchio motion to approve 5.4 second the move by board member audianus seconded by board member cruz gonzalez any discussion then we will move to a vote it was moved by board member adianas and second by board member cruz gonzalez and this is for item 5.4 oh i'm not seeing it okay and the motion passes four yes to one absent which brings us to 5.2 proper which is uh super consideration and approval of amended employment agreement for assistant superintendent of business services so we now come to 5.2 on the agenda prior to taking final action on an employment agreement the brown act requires the governing board to orally report a summary of the recommendation for the salaries salary schedules or compensation paid in the form of french benefits for local agency executives assistant superintendent our local agency executives and proposed amended contracts are before us this evening the second amended contract before us increases the assistant superintendent of business services latasha jamal's annual base salary by 4.5 salary identical to the salary increase for the district's certificated management and represented certificated employees on tonight's agenda for approval effective july 1 2021 the assistant superintendent's annual base salary will be one uh one hundred eighty three thousand six hundred eighty one dollars and eight cents and they are eligible to receive longevity increments as established by the board the assistant superintendent's current contract runs from july 9 2021 through june 30th 2024 all other compensation and french benefits shall remain the same including 12 sick days per year the assistant superintendent will continue to receive 30 days of paid vacation each year the same health and welfare benefits provided to other certificated management employees a 50 000 term life insurance policy during employment payment for membership dues and the association of california school administrators and two other organizations an annual medical examination not to exceed 500 and reimbursement for actual unnecessary expenses while performing day-to-day duties for the district is there a motion motion to approve 5.2 moved by board member audianus second seconded by board member cruz gonzalez any additional discussion then we will vote on 5.2 and the motion passes four yes to one absent which brings us to item 5.3 consideration and approval of the amended employment agreement for assistant superintendent of educational services so as we are now on item 5.3 prior to taking final action of an employment agreement the brown act requires the governing board to orally report a summary of a recommendation for the salaries salary schedules or compensation paid in the form of fringe benefits for local agency executives assistant superintendent our local agency executives and proposed admitted contracts are before us this evening the third and final admitted contract before us increases the assistant superintendent of educational services dana mitchell and her annual base salary by 4.5 salary identical to the salary increase for the district's certificated management and represented certificated employees on tonight's agenda for approval effective july 1 2021 the assistant superintendent's annual base salary will be 183 681 dollars and eight cents and they are eligible to receive longevity increments as established by the board the assistant superintendent's current contract runs from july 9th 2021 through june 30th 2024 all other compensation and french benefits shall remain the same including 12 days sick days per year the assistant superintendent will continue to receive 30 days of paid vacation each year the same health and welfare benefits provided to other certificated management employees a 50 000 term life insurance policy during employment payment for membership dues and the association of california school administrators and two other organizations an annual medical examination not to exceed 500 and reimbursement for actual and necessary expenses while performing day-to-day duties for the district is there a motion motion to approve 5.3 moved by board member adianas second and seconded by board member cruz gonzalez any additional discussion i just want to um just reiterate what what you just said president and that is that um all of our teachers in csca have received this this increase and therefore just want to clarify that this goes across the board and this is exactly what we're doing we're being transparent and making sure that everyone you know can see what we're voting and uh just making sure that you guys are just aware of what we're doing we're being transparent so thank you any additional comments questions discussion okay then we will move to a vote and the motion passes for yes to one absent which brings us to item 6.0 recognition and awards and specifically 6.1 recognition of ellington student vincent lucero i do believe we have mr acosta joining us there you are good evening the board president grier um honorable board um superintendent ortega and cabinet good evening um and good to meet you to everyone at home i s uh i'm adrian acosta and i'm the very proud principal of ellington k-8 school i've said time and time again that there's always been something special about ellington as you all know recently we had our pto treasurer crowned as the district parent of the year for the cesino high school district and today we have another great announcement student vincent lucero a seventh grader in mrs garino's class received two awards today this morning at the morning assembly from the alex lodge club in duarte california sponsored by john and donna mcintyre and this award was for the drug awareness poster essay and video contest i received this email on february 15th that stated we are so honored to inform you that vincent lucero not only won the dwarty lodge award first place but he also went on to win the san gabriel valley award for his drug awareness essay this is a great achievement not only for this unified school district but for everyone at ellington art the ellington eagles and i could not be more prouder than anyone at this time and um he did a great job and he got some money which i think he's kind of keeping to himself he doesn't want to share that wealth and that's okay it's a lot of money for a young man like him so at this time i would like to present to you with great honors our 7th grade student mr vincent lucero well thank you very much mr acosta hector lucero vincent's father and his mom uh andrea we're very proud of vincent for this accomplishment and the encouragement from miss garina guerino his seventh grade teacher uh if we have the time and the board is is amenable to it we'd like vincent to read the uh essay if that's possible sure so with that vincent thank you the best me is drug free i choose not to do drugs for two reasons one being because i know it is the right thing to do but also because of a personal experience i witnessed growing up in this essay i will explain the effects of abusing cigarettes growing up i always saw my grandfather with a cigarette in his hand as i got older i realized that it was more than just a single cigarette it was three packs a day it never concerned me how much he had smoked until we received news that he would develop throat cancer he had to get surgery to move to remove his voice box droids and receive and he received light radiation he is now permanently unable to use his voice and he needs a breathing device breathing tube on a daily basis this situation is unfortunate because i am unable to communicate with them as lost as often as i used to although people may think cigarettes aren't a hardcore drug they do contain nicotine nicotine is a stimulant stimulant drug which makes cigarettes highly addictive nicotine has withdrawal symptoms just like any other drug withdrawal symptoms include increased tiredness headaches and possibly constipation in conclusion drugs are unhealthy they lead to a serious health issues or death my future and health are very important to me and i choose to be the best version of myself by not doing drugs including anything containing nicotine thank you so once again thank you very much uh we appreciate what the outsludge is doing uh so personally we've felt the effects of drugs in our family and uh the drug awareness program that the alks lodge is promoting and encouraging students to participate you know i think it's a great thing and we're very proud of vincent that he was uh able to participate this year and again miss carino for encouraging students to to really participate so thanks again uh appreciate it all board members and the school district thank you and and vincent can i ask him thank you for for reading your essay uh any thoughts or that you that you'd like to share just from from this this experience um mostly it's just that you know he was he was great to some extent yeah your grandfather yeah yeah personally yeah how about you personally how do you feel about the experience how do i feel about experience yeah the essay and the award um i feel good it's something that you know it goes out there yeah it's able to be put out there and people can like have a feeling based upon it okay well congrats to you we are we're proud of you and uh we're grateful for just the model that you are not only for our community here um but throughout the the san giova valley and so um we we celebrate you um any of my colleagues have anything they'd like to add i would like to to congratulate you vincent for being brave and just going for it not knowing if you were going to win not knowing what was but truly expressing your authentic self and to the parents good job because any award he gets you know it's double for you so keep it up thank you thank you well then vincent i'll last thing i'll share with you we do have this we'll make sure that you get it it's a certificate from us uh it says the azusa unified school district certificate of recognition is proudly presented to vincent lucero for winning first place in the local and regional san gabriel valley duarte elks lodge drug awareness essay contest and it is dated for today march 15 2022.
we're voting on whether we should change it to 20 feet do you can you roll call of that we can do a roll call whenever you want you don't have to for this item but if since there's different opinions maybe it makes sense i think that might probably make sense all right so the motion is to amend the rear setback for the r2a district from 30 to 20 foot minimum commissioner mills yes commissioner gbrandall yes commissioner sovay yes commissioner abrams yes commissioner hammerschmidt yes commissioner dish yes commissioner lee recused commissioner clark yes commissioner wage yes all right the amendment passes great and now we have an amended proposal anything any other discussion of m1 or the r2a as amended just now all right i think we're ready for a vote i can do we need to do this as roll call yes yes please commissioner mills yes commissioner gabe randle yes commissioner silva yes commissioner abrams yes commissioner hammerschmidt yes commissioner dish yes commissioner lee is recused commissioner clark yes commissioner wage yes motion carries as amended or the ordinance passes as amended very good let's see do we know where commissioner lee went shall we go grab him i will some summon him shortly thank you and i will find the motion for the next one too in my packet nice okay so we are ready uh for item eight b which are three additional amendments to the unified development code and rather than introduce them mr leo can you rather than me talk about them can you introduce them for us yes i can let me argue with um uh zoom sharing again looks good all right let me uh okay there we go cooking with gas okay thank you we have three more udc amendments for you tonight they um deal with marijuana facilities and their licenses and types they deal with curb cuts and street trees street trees mostly curb cuts part of it and with the landscape modification section again the proposed ordinance has all five amendments that i am proposing but right now just talk about the last three the first to section 516 3g regarding marijuana facilities we have two changes and then a reorganization we are proposing to delete paragraph d entirely and that is a table mostly that talks about the number of state licenses per watt um as you can see on the screen um the m1 m1a and m2 district allowed five licenses per lot re for research and orl for office research light industrial allowed two and all other districts where the facilities were allowed had one proposing to delete that also proposing to delete paragraph e which was the types of facilities on the lot and paragraph e said no more than one type of the following shall be located on the lot and we'll be deleting that entire paragraph um then we are proposing to reorganize um whereas before the old layout in this section um was organized by the types of restrictions we are proposing to reorganize it with the same restrictions to just be by facility so a little bit better one-stop shopping um the um because we are not proposing to eliminate any other restrictions um there will still be the requirements that um there is spacing between certain facilities and schools spacing between certain facilities amongst each other and so on and so forth all the same standards apply these changes though will add a little bit of clarity in our ordinance um and they would better align with state standards happy to go into that a little bit more but i did talk about that at the last meeting the other another amendment that we are proposing is to section 520.10 b which is trees in the public right-of-way we are proposing to exclude the width of a curb cut when you are um measuring for required street trees um and then we are proposing to put two headings there one authority and or a authority um site plan requirements the site plan requirement would be that one street tree is required for every 45 linear feet of existing and proposed public street rights of way minus the width of the kirk cut existing trees can account for that standard and our final amendment is section 5 30.1 which is our landscape modification section currently it allows flexibility in five sections of the landscape requirements um dealing with vehicular use areas in the parking lot islands dealing with conflicting land use buffers shared driveways and private streets uh refuse and recycling container screening and then the material and design standards in this section we're also proposing like the marijuana facility section to do some changes and then some reorganization the current format has all of these things just listed in one sentence i'm proposing to just literally list them out one to six and adding trees in the public right-of-way as a thing that you can modify as part of a site plan approval the other things that we are proposing to do in this section are to change um change two and clarify two other modifications the set this section says that there are certain sections we've just dealt with that um that can be modified for specific reasons um and i've summarized here on the slide uh one reason is if you're in a special parking district that is basically in the downtown in the dba it is defined but basically another is if you will result in the loss of required parking spaces that's a what we consider a acceptable reason to modify the requirements a third and the ones highlighted in yellow are what we are changing and the strikethrough ones are what we are really proposing to change the non straight through is just what we're trying to clarify it says now that the topographic features if you do strict application it'll be less effective screening that's a reason for modifying on the other side on the right side of this um slide we're proposing a little bit different language to talk about when the topography or elevation relative to adjacent sites makes the standards less effective um currently we have a reason of adding new plantings would be detrimental to the plants or create undesirable conditions and in the exact wording it's a little bit awkward and clumsy we are proposing to try to explain it as when new plants would be more detrimental to the overall effect and the benefits that you would receive than keeping the existing plantings oh there's also um we have a reason that talks about when you're proposing bio retention areas prairies and xeriscaping and because of our experience these things are not proposed so they're not really a useful reason to modify so but what is would be i'm changing that one number five to talking about when the conditions prevent the strict application of the landscape requirements examples being when you have contaminated soils or maybe clay soils that do not infiltrate or if you have underground utilities that just cannot support any plantings on top um those should be reasons to modify a site plan one listed reason is proposed plan projects or puds we don't have plan projects anymore so no one is going to use that as a reason and puds already have an embedded way to flex the landscape requirements so we don't need to modify a pub it has its own procedures but we can replace that with a modification for when new street trees are prevented by obstructions in the full language i'd give some examples about what an instruction might be and then it is a landscape modification can be approved when you are trying to maintain approved but now non-conforming elements keep that going forward and this is just a um a whole picture the current layout has the section header the sentence that lists all of the sections and then its standards of approval contain both the standards and the modifications eligibility and we are proposing here to just make it a little more user friendly by having an eligible requirement section and listing out the seven listing the modification conditions you can better determine your eligibility and then providing the same exact standards for approval and the approval procedures um staff is pro are recommending approval of all three amendments and as proposed and i am happy i will conclude my presentation and happy to answer any follow-up questions thank you very much um and uh the next thing that we'll do is open the public hearing for this item so this is an opportunity for persons to speak about these three amendments to the udc marijuana licenses trees in the right-of-way and landscape modifications if you've if you're joining remotely uh you can press star 9 if you're listening by phone use the raised hand button or call in again our call-in number is is 877-853-5247 6634 1226.
so there's 22 encumbrance uh expended as of february in cumberland there's another 18 million it leaves us a balance of about 12 million dollars but remember that includes esther two and three which are two and three years each kevin if you could scroll down a little thank you excuse me i may before we continue yep that 12.9 uh balance that that will be entered into our 2223 budget yes that is in our 2223 budget correct in grants and grants i'm sorry that's for our grants not our general fund and the employee benefits the insurance we are we are uh millions 784 thousand minus that's a legitimate concern that we have to reconcile currently is that a project you know the encumbrance can come down a lot lower um you see encumbers right there al is 11.5 million dollars say june 30 have come and we only spent 9.5 of it we'll have 2 million dollars which would you know give us a surplus save about 220 000 in that line so we might have uncovered a little too much and i say we as as the district so thank you you're welcome are there any other questions i'm sorry before i go on okay the next three to four pages will be the breakdown of the backup basically the backup in details of each account number meaning salaries benefits purchase professional services properties so you'll see and i know there's some out there that um kevin if you could stop right thank you so much um if you look online account number one 51016 see that teacher regular yes so you see the balance is one point six million dollars um a lot of that is due to uh vacancies throughout the district um or you know people taking leaves or whatever it is but that also means if you look up in the supervisor director line or if you're looking teachers special ed line those two lines are under so we don't want to move anything yet because this gives john and i an idea and kevin in in the cabinet an idea of which lines are really what was budgeted for 22 versus what we've budgeted for 23.
so again congratulations um we'll make sure that you get this thank you thank you have a good night thank you thank you so as we proceed and look ahead to uh 7.0 i i do need to back up on just one quick thing though uh we have this report of closed session matters 5.1 through 5.4 there was another matter 3.1 uh that we discussed in closed session which was a real property transaction um the old school house at slosa middle school 340 west 5th street azusa california 91702 and so i do want to report out uh some action that was that was taken so the board met in closed session on the agenda on this agenda item 3.1 to review a memorandum of understanding regarding the old-school house building provided to the district from the city of azusa the memorandum of understanding provides for the transfer of the old school house to the city and relocation to the city's freedom park the board authorizes the district superintendent to finalize a memorandum of understanding with the city and to bring back the mou to the board for ratification with that we now move to item 7.0 and specifically 7.1 which is public comment on agenda or non-agenda items this is an opportunity for the public to address the board of education on agenda or non-agenda items individual speakers may be allowed up to three minutes to address the board of education on any agenda or non-agenda items when the public wishes to address the board on an agenda item they may fill out a blue card stand at the podium or raise their hand while in zoom attendance the board will take blue card requests first followed in order by speakers at the podium and then those and zoom attendants a couple things that i do want to point out for everyone's attention again one there is a three minute limit that we have for each person each speaker that's here and so i i'm going to ask that you please keep an eye on the timer because if you if the timer gets down to zero i will interrupt you to stop uh commenting to make room for other speakers and so i would ask that you please keep an eye on that so that i don't have to stop you and i apologize in advance if you cross that threshold but i will interrupt you to stop you to move on to the next speaker the second thing that i want to point out to everyone's uh attention is that there are our board policy allows us to to have a discussion and comment for 20 minutes after which point the board will take action to continue and allow additional comment so far i've only experienced times when the board has voted to allow for additional comments beyond the 20 minutes one thing that i want to point out is if you are interested in leaving a comment ask that you fill out a blue card or raise your hand in attendance prior to that vote prior to that 20 minute mark that we have uh because after that 20 minute mark we will not uh we will not invite additional comments to come in um additional new people to communicate their intention to leave a comment so as long as you have indicated put in a blue card or raised your hand prior to that 20 minutes if we vote the vote will allow you to to make that comment as long as you you communicated your intention to make that comment prior to the 20-minute threshold so i'll ask anyone who is interested in leaving a comment to do that as soon as possible and i will make a reminder of this um uh about 10 minutes into our comments this evening wordpress i just want to quiero recorders another thing too that i wanted to ask a board president is uh who's who's our timekeeper um or on the board i you're saying for the 20 minutes right right tonight yeah just clarification but but i'll take back up if if somebody else wants to keep an eye on that with me your vice president okay we'll all keep an eye okay then we'll we'll look to our first item which uh excuse me first uh speaker this evening which is sylvia gonzalez and and if uh speakers if you wouldn't mind speaking directly into the microphone so that we can be sure everyone here okay great hello my name is silva gonzalez i'm here to talk about ellington elementary my son is currently in third grade and what can i say what i can say today is he loves this school teachers and staff are always welcoming our teachers love and care for our students if our school closes we would go to value so people can say it's a great school i want you to know that i would have to cross with my child um i was with my cello in a busy street and recently in the beginning of this month at around 2 30 when kids are out there was an accident in lar cannon and arrow highway i also want to add we would have to cross where homeless people are at is this safe no i want my child to be safe and that is at ellington thank you ms gonzalez moving on we have melissa fajardo i the mic may not be on just push the button there and if you would speak directly into the mic that'd be most helpful can you hear me perfect thank you good evening i am apparently at least pta president i'm here to advocate for my children on behalf of many of our least spanish-speaking parents i'm here today since on the last board meeting it was not specified if today's meeting would be a conversation specifically on magnolia or revisiting the whole reorganization plan and if so that is very unfortunate because not only were most of our parents not aware of us being back on the agenda but to have to put our lead parents our teachers and our staff especially our children through this again is disappointing when our school was voted by you the board to remain open lee is in the middle of azusa we are surrounded by many apartment complexes our community needs an elementary school there we have no traffic jam or have trouble finding parking because why because our most of our parents are walkers that area has many of our low-income families whose only option is to walk those are the community members you should keep in mind and those are the ones you should be helping i have heard statements be made that keeping lee open was due to preference and i disagree if lee has preference why doesn't lee have programs to offer our kids like others both why hasn't we been modernized like others both yet that has not stopped our teachers and our staff from doing the amazing job that they do and giving our children the best education because the district has neglected our school for years without explanation yes it will cost money to modernize our school but it's a big campus that has available space that has empty classrooms that are not being used our school can accommodate more students than other schools if you closely that would also cost money to accommodate all of our students on smaller school campuses if the district was willing to spend millions to rebrand azusa high school then clearly the money is there to put our school especially because at lee we make things happen we work hard we fundraise for our school so that our hard-working teachers can continue to give our children the best learning experience we just had another successful fundraiser to purchase all-new outdoor equipment for our whole school because we do take pride in our school it was mentioned that buses would be provided but as many parents feel there is no way i feel comfortable sending my kindergartner and my first grader on a bus that has minimum supervision not being able to see what goes on inside those buses and not being able to physically see if my child made it inside the school it makes no sense on why there are two elementary schools being kept open on the north side of azusa our azusa community has been united community but because of these back and forth decisions that the board is making i feel that has cost the rift between our schools and community and that is unfortunate board members you cannot vote on something this big and then take it back keep your word and keep keeply open thank you melissa moving on we have linda the ellia please correct me if i pronounce that in quick good evening board members my name is linda delia and i've been an azusa resident for over 45 years when we settled here one of the reasons one of the things that attracted us to the neighborhood was the school as a taxpayer i'm very confused about what direction the school district is going how can you justify closing magnolia and powell knowing that the east side of town has no school my tax dollars were used to modernize magnolia and the technology grant was just completed in december you plan to throw all this away and send our students to murray which has not been modernized i walk the long dangerous trip from magnolia to murray our students must walk along busy street and the school is not easily accessed the crossing near sutter school is especially dangerous morning traffic with buses and cars will be a nightmare what happens in an emergency if students have to be picked up many people don't have cars and would have to walk there and back do we have enough manpower and buses to transport these 671 students as well as the junior high and high school students that are also being relocated buses are expensive and with rising fuel costs getting more expensive every day let's also not forget that many of these students were relocated when gladstone street was closed i'm asking the board to look at the big picture again and re-vote let's be sensible and not throw away the taxpayers money let's not bust all the east side students to the west side of town i worked at magnolia for over 30 years and my children went there magnolia is my school it was modernized with my tax dollars lee has a lower enrollment and still has dalton on that side of town the east side of azusa has the right to have a school don't chase our student neighboring school district and put them in schools that will be filled to capacity with no room for growth please reconsider what you're doing and leave magnolia open what you're proposing does not have our students best interest in mind thank you linda next we have nancy saving hello i'm going to read an email that i sent to mr ortega yesterday and it has to do with ellington elementary and what i said was i said um i am a homeowner in covina i live across the street from ellington elementary i was very distressed to hear that a decision has been made to close the school i don't know if the final decision has been made i'm just guessing and i go on to say why would we keep tearing down the very history that made our neighborhoods the special well-planned communities they have been for so long what could possibly be the reason that a beautiful safe serene well-deserving well-serving middle school would be eliminated from relevancy after so many years of service and dedication to our city we are not a rich neighborhood we do not have luxurious homes cars in a state we do however have our diamond in the rough that is our neighborhood school the school is literally inside our neighborhood surrounded by a large residential population of families who count on the fact that the school is and always has been there to make sure kids have a good solid education as they grow up within a safe and caring community many adults attended ellington went on to hire i'm sorry i'm nervous went on to a higher education and have become very successful as a result of it people are not just numbers people are not just statistics people are not just scores people are not just objects to be moved around like chess parts i am asking that another solution be considered if at all possible please let me know if there is any way i can help in this matter thank you before our next speaker goes up i do want to remind everyone we're just about to the halfway point so i do want to remind everyone that if you do intend on uh making a public comment tonight ask that you fill out a blue card um because you have about another 10 minutes where we'll still be accepting blue cards fill out a blue card or raise your hand in the zoom attendance and as long as you have submitted a blue card or raised your hand in zoom attendance prior to the 20-minute mark in about 10 minutes when we take a vote you'll um if if the board votes then you'll you'll be able to speak along with the others can we also offer our uh our parents and um our community here today that if they would like to just not speak today and speak at the at the 29th meeting um you guys are absolutely you know pull their uh their card if they would like to yeah you have either either choice thank you okay then we'll move on sorry for the for the delay we'll move on to fran carruthers thank you um i'm frank brothers and i have lived across the street from ellington school for 53 years i'm also a recipient of pta's honorary life award so that means that i feel strongly about education i'm also a practical person and when you have demographics that change you have to change along with it but what i'm here also to speak about not closing ellington or to please find another purpose for it i would like to mention to the board that those of us in the ellington tract had no idea this was going on why because we don't have access to the azusa library we live way on the west side of the district so in the future please make it through the tribune or do something that people can access to let us know that you've had this discussion for two years because you must be thinking what are we doing here after we've guys have put it out for open comments it's because our community did not know about it so please be more transparent in letting us know when big decisions like this need to be made now my argument for keeping ellington open is that the children going to valley dale will have to go down lark ellen and cross arrow highway which at the times that they're going to be crossing is extremely dangerous if you have ever commuted down arrow highway it's not 6 to 7 30 that the traffic is heavy it seems to be between 8 and nine thirty heavy traffic and not polite drivers [Music] so we're putting the children at risk also there's sidewalk on the west side of lark ellen but there's only a asphalted median on the right on the west side which means the children will be walking in the street or on this median which you know with children playing and pushing and carrying on there is a real danger there now if we could train all the children to use the signal and the crossing guard on tudor street we may be a little safer but that's part of childhood is you know doing what you think you want to do so please consider the safety of the children that live in the ellington school district because it can be a big issue for us also um we could think about i mean i understand like i said i'm a practical person i understand that you have to think about the demographics thank you moving on we have daisy cervantes hello good evening ausd board my name is daisy cervantes barron and i was here at the last meeting also speaking on behalf of magnolia asking for you to reconsider your decision on closing it down i'm very glad that you guys decided to bring it up again and revoke i hope your decision on closing down magnolia is enough there have been a lot of people that have been coming to all the meetings and working together to help keep our school open this shows that magnolia has dedicated parents and students that are willing to do anything we can to help keep our school open since it's like a second home to all of us this should be a reason that you should reconsider your original decision i also came here to talk about your decision on closing down foothill middle school you should reconsider your decision on closing down foothill too because some parents think it would be too hard to drive their kids all the way down to the gladstone high school campus even though you have said you will provide buses some parents don't trust their kids going on buses without supervision from another adult it would be too hard for their parents who would have to drive to more than one school like my mom who has me my brother and my sister you would have to drive to three different schools and it would be even harder if this one is farther from our house for these reasons i think you should reconsider your decision on closing down magnolia elementary and foothill middle school thank you thank you daisy next we have rebecca lopez good evening i just want to say um i'm going to table some of the things i was going to say for later but i want to say thank you board members and staff for your feedback and conversations with our community i know we've appreciated it and i'm just being able to know we have a voice and giving us time now to speak to so just wanted to say thank you and unfortunately i know we have to table this and you guys are all very anxious to make a decision and all of us are anxious to just make plans for the future um and i think you know sorry ms pena but it was like a secret blessing of time to help us gather more back more data um i encourage the board to see what pieces of the puzzle you're missing and ask the district to find those things for us i think there's other data points other calculations we haven't looked at and maybe the community has some great ideas too because i know it's a really tricky decision to make um so i encourage you guys to everybody too and we're all rooting for our schools and we don't want anyone to lose and it's an awkward thing pinning against each other so you know let us all look at these pieces and the more information you guys can provide us maybe with our heads together we could find something that is more agreeable to people i know it's hard so i know we are all one of the best things so that's just what i was going to say so thank you again i know we all want the best for everybody and it's a really tricky thing and i brought my girls tonight and i don't want to bring them next time so they're going to share tonight hi my name is claire and i currently attend magnolia elementary school i am a fourth grader and in a fourth and fifth grade combo class i love being in a higher academic class every morning my mom or dad walk with me and my sisters to school i am working on controlling my anxiety so knowing that my school is right across the street from my house makes me feel safe learning in a familiar and safe environment helps me feel more comfortable to learn and enjoy school better sometimes me and my family go for a walk or bike ride around the school and for me magnolia is like an extension of my home magnolia has a special place in my heart please keep magnolia open thank you he wrote a poem he's a little nervous am i allowed to read it or do we miss that chance i i think you had you still had another minute left in your time so yeah that's very cute i'm just going to read what you wrote here on her paper okay she said this is brooklyn she's in first grade and her twin sister is over there hello my name is brooklyn i just wanted to come here for two reasons one because my mom is here two i wanted to show how much i want to keep my school open i would never resist not seeing my friends so there i'm just trying to say save magnolia i want to keep my school open so much that i wrote a poem about it i'm a very good poem writer [Music] oh please don't vote to close my school you know for me that's not so cool still seeing my friends is everything to me and that's the way i want it to be thank you [Applause] thank you to rebecca claire and brooklyn great job brooklyn um so at at this point i i will i will say because we are before we proceed we are going to take a vote uh before we proceed with any additional comments and so if you have not gotten a blue card in i'll i'll let you know that the time has expired to be able to do that same thing with those who are in zoom attendance the time is expired to be able to put in to raise your hand if you have already raised your hand or submitted a blue card we have already collected that and so uh the vote that we're going to take now is to uh receive the rest of the comments that have already been or or the commenters who have already submitted their name to leave a comment tonight so is is there a motion to allow those commenters to speak this evening second so moved by board member audianus and seconded by board member cruz gonzalez um board member bo vote yes uh board member cruz gonzalez yes board member adianas and i am also a yes um and so we will again move forward with the rest of the comments but i do want to let you all know we are not we will not be accepting new uh folks who would like to submit their names to leave a comment um so we'll proceed with our next commenter which is please correct me if i pronounce that incorrectly my english is not really good my name is my kids and [Music] charles my son to school in the morning they'll give me this tape my son is very mad very much the reason he's been angry are meant next we have cecilia garcia foreign [Music] yes we have anna veldes is anna here with us maybe she's online sam do you see anna i do not see anna online okay we'll check back and and see if anna is still here in a little bit then we'll move on to the next commenter which is richard covington hello all right hello thank you for your time um i'm going to save most of my comments for the the meeting i just uh i just felt like for a minute a lot of us uh we were sleeping on the job we didn't realize how serious this whole school closing thing's going and uh it feel it feels like we're just closing way too many schools and now i see a lot of us parents are waking up and uh we'll be back and uh thanks for your time thank you richard next we have yvonne barcelona sam do you see yvonne acelio no i believe yvonne is someone that's in person okay so that's a blue card okay next we have alex robles hello good evening to all board members um i'm here to persuade you guys to vote no on closing ellington uh my daughter attends ellington she's in kindergarten uh we just moved to the vincent area in covina we enrolled her and she loves her school it's uh such a great um community there as it was mentioned earlier it's in the middle of a residential area we go for walks when she's out of school on the weekends her cousins come over and we go and she she she loves her school with such a prize she shows it off to her cousins when you have kids students that love their school that much just to take it away it takes something away from them they grow up there they love it they grow up and could potentially be tutors in that school participate and and be involved in the community that's what we need when you move students from one school to another you consolidate uh classrooms and overcrowded uh classes the the resources in those schools they there's not enough when you when you make all those movements i know you guys have a big agenda to move schools around change them around closing schools is not the not the solution we need school when you have kids that love their school it's they they they give it 110 percent instead of the 80 because it's overcrowded or other problems that that come when the resources are not there i know you guys maybe look at budgets and and and these numbers and spreadsheets but look at the investment we're giving to our our kids our students of having that community there that that school community where they can participate we just moved there two years ago and she's been excited she was a she was excited to attend she's excited to be attending she he looks forward to going to school every day not once that she has to be complaining about going we walk through the school when you see other students walking to school you get that that sense that it's a big community you you don't just get dropped off and you know then get picked up everyone walks there principal knows the kids by name it's beautiful maybe you guys see the school that is there's not many students enrolled the pandemic probably has to do something with that but students will be attending with the pandemic getting getting better with these vaccinations being available don't close early um will be something that's priceless to my kids because it could help them in their future for you guys to vote no thank you alex next we have jesus garcia questions it looks great as long as it's green perfect perfect okay thank you board members i appreciate you having us here i really wasn't going to come in and talk the last second of course i have to and thank you all the parents that are here for all the arlington members and the other school members that are here to support and try to get their schools looked at as being viable in this community i think something that's happening i'm in education just so you know i've been in education for over 20 something years i can't remember now and i've been at high schools middle schools i've been in a college level each at the college level as well and i see this uh ongoing situation of changing communities changing properties that are part of these schools that are within these communities i've seen west covina do a very interesting you know shifts in terms of getting uh schools off their off their docket and it's interesting that that's kind of resonating here in this community in our community communities at this time and that's my concern kind of really looking deeper into the numbers i haven't done so like a gentleman said earlier we kind of got sidetracked and some of the young ladies also we got sidetracked and not knowing what was actually taking place i'm a community member vincent hart i've been there for over 20 something years my kids have gone there we've been nurtured by that community ellington is and has been our school and my kids pursued college degrees and right now my daughter is uh in medical school and so what i want to say is uh she'll be coming to a meeting possibly i hear there's another meeting of course and if she can is it possible but i want to share that the nurturing that that school has done and some of these schools have provided is very rewarding enriching for many members the young ladies that have come here the students that are here i see their face i've seen students also succumb to the traffic issues that have come about for being on lark island with a very uh fast rate of vehicle movement there on aero highway which is basically a freeway and i ride it i've ridden with my kids and i'm dead scared of riding the bicycle when they were little and this is a factor these are factors when you're moving from a community space as nurturing protective like ellington is and i think you all have to understand that there's more to it there's more to the residents and the community that's there and also to the school and i think the resources that are coming into that school and maybe the imagination of what the school can be and you know and remodifying it re re re thinking exactly what education should be i think cobit has killed a lot of these plans i think it marginalized a lot of students and marginalized a lot of communities and i don't want to see this happen in my community this hit home and it really i i'm really kind of bothered right now i'm feeling a little bit kind of emotional about it but i know that it's something that we all have to do i see here the other schools also that are parents that are pushing for their schools and i feel for them as well and being an educator being someone in education having my kids really nurtured by programs that that were there and also the after-school programs thank you for your time go ellington i hope you guys really think what you're doing next next we have alejandro gotta alejandro hi goodnight everyone um we are here to talk about the magnolia school my children and i arrived two years ago here to this country and it was difficult for them to change to the country and learn a new language it's a very good school and my son is that third person and he he really liked like the school and it's very much and finding out that it was closest it's difficult for him and i when he say something or because he tell me many many things but i think he gets nervous now he don't want to talk yes please don't close my school i i really like to be in it and and i don't want to stop cleaning it because i'm i i like the work that they make me do the homework please don't close my school [Music] next we have alicia rodriguez and she would be online sam do you see her yes she's joining can you hear me yes welcome uh good evening a ausd board members parents students and community members my name is alicia rodriguez a parent of two students enrolled at lee elementary k in first grade today i'm here to speak to you the board and express my disappointment and frustration at the way that the district has handled the school reorganization i am also here as a parent of lee because we don't want to be blindsided like the way you did with magnolia instead of uniting our schools and community you are causing a great divide and rivalry between parents schools and students the board keeps ping-ponging with the emotions of our community teachers and more importantly our children our children now face the idea again that their school will possibly close down parents are now dealing with the additional stress of thinking how they will get their children to school or where they will have to commute to if our school is put on the chopping block both lee and magnolia have a large number of family families that walk their children to school and unfortunately the board hasn't taken that into consideration or set a feasible plan of transport instead of causing more divide the board and district should be focusing on how we can enrich our children's lives by offering programs and activities at our elementary school levels lee has received the short end of the stick in every sense of the word you have spent countless of dollars helping other schools thrive and leaving lee out of out to fend for itself with help of our amazing teachers staff and parents also as an asus homeowner it hurts to see that our tax dollars are being thrown out the window and that our beautiful communities are being destroyed schools are being closed down for what to be left desolate and unoccupied with no future in sight in addition the fact that you want to consolidate all children to one middle school is absurd asusa should have two middle schools one below and one above the 210.
mr leonard will call on those who've raised their hand you do that by pressing star 9 again or using the raised hand button and they'll call on you by the last three digits of your telephone number or by your name please move to a quiet area and mute any background sounds so that we can hear you clearly and whether you're in person or making participating in the public hearing remotely please state your name and address at the beginning of your comments is there anyone in chambers that would like to participate in the public hearing jeff femko 213 west madison following up on the comments i made at the last meeting concerning the marijuana amendment i believe increasing the number of licenses for any lot would not be in ann arbor's best interest in the commercial or industrial areas for these far from residents it would be inequitable to increase capacity for only these sites any discussion of increasing overall capacity needs to really involve the potentially altering the limits on the number and the separation distance of these facilities as well for any lots near residents it would be unfair to remove the protections provided to them as one who lives in these near these facilities object to removing these restrictions i know my neighbors are also concerned and i do not believe council would have would receive support from the residents from the residence for this amendment the motivation that was mentioned at one point about you know allowing growers to more fully utilize their lots does have some substance and could be further considered but obviously the amendment goes much further and should be reworked thank you for your time and attention thank you anyone else mr leonard is there anyone who's joined remotely who is interested in participating no speakers have indicated a desire to address the planning commission all right i will close the public hearing and read the motion the ann arbor city planning commission hereby recommends that the mayor and city council approve the amendments to chapter 55 unified development code as proposed and generally described as changes to section 5.16.3 point g to eliminate marijuana license type and number of licenses per lot as well as to reorganize for clarity section 5.20.10 to exclude curb cuts from street tree planting frontage calculations and remove references to street tree escrow and section 5.30.1 to add eligibility and conditions to modify street tree planning requirements by landscape modifications as well as clarifications and reorganization can i have a commissioner move that moved by moved by commissioner dish seconded by commissioner sovay anyone want to kick off discussion or questions go ahead commissioner weich i just want to unders can we talk to the commenter uh yes the floor is yours well i just want to understand what the concern is because because i'm i'm confused because the the number of licensees won't change it's just the type of license that the existing licensees have in their lot so they could have a retail and a growing in the same lot and that's what's what is what is being changed or i guess i'm really trying to understand what it is as a resident you're objecting to because we're not there's nothing that's going to increase the number of licensees they're still bound by the 28.
ed the supervisor director line uh 51010 i yep a negative of 944 000. how did we do that i mean they they may not be they're they're most likely not hitting the right uh line number so say you know me i'm supervisor director if i'm hitting that line i should be hitting really one of the other grants or anything like that that's what's happening there or noticing not just in that one and a few other ones okay so uh you'll be look taking a look at that for next month to uh yeah we'll we'll continue with that number away correct and the number correct and we're moving things little by little but we're also want to make sure we don't move everything and balance it out and god forbid on june 1st you know we say oh a speech pathologist should have really been on this line and it's in the other line then it brings that negative number on the other line so to make a long story short our bottom line as you um begin the finance committee meeting tonight is really what we really need to be worried about and making sure that we do balance or go a little above you know we don't go under so ed and ed and john i i think uh what mr russo and the in the committee is asking is i i don't think that i don't think the strategy is clear around why we don't move to correct these lines now and why we wait to the end of the year so ed i know you were you were starting with talking about um we kind of want to get some experience with a full year under our belt and then make those adjustments for the 22-23 school year so we know fully like what the supervising director line should be without correcting it but can you and johnny just explain it a little bit differently just to make sure everyone understands right and then if you indulge me just a little more uh that 2 million 74 000 number is that a real number and what does that consist of kevin can you help me with that right and so around the supervisor this one right here right this one i'm looking at number i'm looking at a different screen that i can read five one zero one zero one zero so i i think what i'm hearing from ed is in the 21 22 school year prior to the year starting we budgeted for two million and seventy four thousand dollars and and what we're experiencing it looks it appears that we've under budgeted uh by close to a million dollars and instead of now we have the money in the budget to correct it because you can see it it appears that we're going to have a surplus of 100 000 the way it's uh projected right now but it sounds like ed and john want the remainder of the year to kind of flush out to see exactly what the total expenditures are going to be at the end of the year and then after a year under their belt they will make the corrections for 22.23 because we'll understand a little bit more clearly what that budget line should be i think that's what i'm hearing yeah another way to look at it is we think some of the people that are in that line and are pushing it over really belong in the teacher line which is down you can see a big balance there but by leaving it the way it is now that tells us we need to drill into that and see who's there and see who doesn't belong or it could be the opposite we may have budgeted someone as a teacher and then they became an administrator or supervisor but we never moved the budget we just um just moved them not the money so we want to see this this lets us see who who may have changed during the year and and where it's not not the way we thought it was well over a year ago as eddie was saying this plan and these these were the people in place um a year ago december and a lot has changed since then okay so i understand an employee specification may have changed one explanation may have changed during the year and the light can be okay thank you for your patience also god eddie kevin yeah if it's all right now i i just like to add something about the uh bottom line or the the forecast of um a hundred thousand at year end i think um that's what the you know the numbers show us right now but um kind of boots on the ground one of the things um that's happened that we no one expected or budgeted uh really was the can no one thought covert would continue the way it did when the budget was put in place um no one saw omicron coming um obviously no one expected us to close our schools for two days because our absences were what they were we've had a very difficult time this year finding substitutes filling vacancies and just keeping things going so as a result we we've had more what we call overloads than we expected an overload is if a teacher only has uh five courses uh we asked them to pick up a sixth one um and they get paid uh extra for that um but that's there just weren't people there to bring in um you know just like any other um employer um we had quite a few people who um either they had i won't say we had a lot that had the virus but people who were contact traced and had to stay home because it had symptoms and it's been tough so you know uh the substitute pool dried up uh we never saw that coming and and uh you know if a teacher had a free period not a not a free uh for a whole course but we'd pay them uh to cover the just cover the class that day as well as uh the substitutes that the few that were out there that were willing to work that we could find and you know we were competing with everybody uh we had to begin to pay up uh for those people so it's been a struggle uh with attendance this year as a result um we're above budget or we've overspent our budget already and that's probably going to continue for a little while so the answer is to charge some of that expense uh into one of the esser grants it's an allowable expense it's pandemic related um but i uh if things were to end today um we would take as much out of the budget to leave the budget at zero um and the rest would go into the esser grant what that means is um our whole our essa plan needs a revisit anyway uh things have changed but uh there just would i i just can't see anything at all uh being left in the school budget come june 30th because of that thank you john yeah any other questions ladies and gentlemen you know eddie what else you got for us you guys could uh kevin if you could just share that last page because i know this was part of the uh what we tabled january's uh financial report this is the letter that um john to the mayor's office on um yeah yeah the top part is important um if i may if you remember i was at our september our october meeting we had a from the city the list of reserves that um and what they were for and um there was they really were in two parts the top part was actually 2.443 million and it was in you see where i have there was set aside really into four smaller reserves and the idea in the mayor's budget that we we talked about and since have corrected was to draw down those reserves to use for our operating needs this year so when the mayor said i recommend 137 million we said we need 139 the agreement was to draw down these reserves when we started the school year we started july we planned to spend 139 that's what you voted for last june your your resolution but um we were somewhat surprised that when the finance director for the city said oh um you know these are one-time things and special situations but we worked that out and what we agreed to do was to draw what you see here the two different columns i'm drawing it down from the from the actual reserves into accounts that are i found to be the most similar now as you know you as a board has complete control over your operating budget so if something were in a different line where it didn't belong you can switch it but what i did was i did a little narrative there for each of the uh items that um sort of described why we're taken down uh those reserves uh that went over about a week ago and um i think that you know solves that that does solve the problem that we talked about of a cash flow problem uh coming up so i just thought you might want to see how we we matched it uh they were david st hiller was was fine with that approach and so that's what we did thank you yeah thank you for your efforts that was extreme concern to me oh yeah well appreciate you and the team's patience yeah well i'm glad it came up tonight because um one of the things that eddie and i did to get ready for the ad hoc committee april 11th we went back and watched the city council's ad hoc committee meeting last april and um what strike struck both of us uh was it was a two-hour meeting and it wasn't just the committee it was quite a few of the council members uh asking questions of course the the committee was the only people who voted to move the school budget along but a very large part of the two-hour discussion centered around how to finance the school budget and it involved using one-time reserves whether that was a wise strategy or not whether it was the right year to raise the tax rate and um one of the things that i found interesting is there was hardly any discussion at all about our particular line items that we had presented and last year you know we asked for 149 million yes there were a few questions on online items but the the bulk of the meeting was on how do we fund our schools uh long term and whether we should be using one-time reserves uh in cliffs and all that so i think it's gonna be it i it has to come up again i think um next month so it was good to get this out in front of us as a committee and you know to get it off the table so it wasn't lingering uh next month too so i don't know edward you you watch we watched it together was that your yeah same take i think um you know we're we're you know 149 and we're we uh requested 152.
the only reasons you are making gladstone's the main middle school is to avoid additional money being thrown out the window the more we hear about the the board members speak the more we see that your decisions are selfish the board is not listening and not representing our communities like you promised to i'm not going to go into details but i wish for you to reconsider keeping magnolia and lee open and having two middle schools sit down and touch your hearts and make the best decision for our children and not yourselves lastly stop dividing our community and help our schools thrive we're a unified school district with two prominent colleges citrus and apu our school should be some of the top schools in the area with excellent programs and facilities where our children can thrive the way you have gone about this reorganization plan is a joke lastly my children would like to say something keep me open thank you for your time thank you alicia next we have michelle i didn't see michelle in the meeting any longer so it's possible that she is left okay we will check back on the on the tail end so we'll move on to dr irene sanchez good evening can you hear me yes we can all right first i want to say i'm really moved by the parents speaking tonight even though i commute my son has been at powell for three years my name is dr irene sanchez for over 20 years i've dedicated myself to learning and teaching in the field of ethnic studies i've taught ethnic studies at the college university levels and continued to teach college and i'm often an invited speaker presenter on issues of equity at policy access to higher ed teaching teachers of color and ethnic studies i've taught latino studies and aud at all three high schools for the past five years since day one in ausd i was met with hostility by some for being hired to do the job i was simply hired to do i've also experienced exclusion for example i've been excluded from meetings of social studies teachers and other teachers meeting by administrators who say i don't belong with this group or that one by the few who didn't consider me part of their school during distance learning i learned from a community member that a group focused on ethnic studies was started within the district i was questioned by two principals about my involvement and had to tell them i wasn't included i met some of the teachers in the group this year who also asked why i wasn't involved i saw answers by speaking with dr mitchell in the fall and i was told i wasn't needed in the group because i was already an expert i was told when these other teachers were fully trained maybe in about two years then i could meet with them i relate some of this to the superintendent i know a few of you on the board work really hard with community members to fight for latino studies i know the struggle for a class like this started in 1968 when chicano latino students walked out of east l.a schools and later that year 1968 students walked out of azusa high school it is in remembering this history in a time where ethnic studies will now be a graduation requirement i want to know why i wouldn't be included in any conversation about ethnic studies future here in ausd recently i heard there are people saying latino studies is different from ethnic studies but that is wrong there are survey courses and specialized ones in the field of ethnic studies and i have taught both types at the college and university levels i understand why some districts may want to implement ethnic studies to meet the new graduation requirement by simply inserting it into existing required classes but that can have pros and cons depending on how it's approached ultimately latino studies here should be expanded and should count towards this upcoming requirement our student population in is 92 chicano latino and i know latino studies classes has have an impact on the students at ausd despite the class being unsupported and treated with disregard at times today i hope though i hope someone can find an answer as to why the exclusion and marginalization of me and my role in the class i teach continues to this day i also hope latino studies will count towards ethnic studies graduation requirement and that seven years after its implementation here at ausd the latino studies course will finally be expanded thank you dr sanchez next we have katie ibarra yes go ahead actually i'm eduardo my husband um can you hear me yes we can hear you okay yeah well sorry about that yeah well i mean you know chanel and bruce are our children and they attend this school and um ever since they started attending school we realized you know their progress and like miss ramos and silverado mr square you know they're they've been their teachers and they've been you know we they've been very attentive to you know teaching our kids and i'm i don't understand how you guys want to close down or you are even thinking about closing down the foundation of the city you know the city of azusa you know it's like that's the foundation these kids need to go to school in order to you know co-exist you know to see each other you know to socialize you know that's where they learn i mean this is where all this is taught at the schools and especially if we have them you know like we have lee and magnolia i hear all these people worried about their schools so i mean i asked myself and my wife we were asking ourselves like well what's like what are we you know what what's your job to open them to leave them open and find ways to keep them open or just to close them down it doesn't make sense to close down the foundation of the city these kids are the ones that are going to go to elementary right and then from elementary they're going to go to junior high and then from junior high they go to high school and then from there to apu and cause i mean that's the dream that we have you know for them to continue their education and the teachers at least school i mean are guiding them are helping them to progress and they're very attentive to their needs my wife and i are very happy with this school it would be i mean if you could consider finding a way to keep all the schools open not just me but all of them because never in my life have i ever heard of you know okay let's close down the foundation of what of the future you know our kids future let's just close down these coasters go pile them up in one school like we don't understand we don't understand or keep them at home which honestly didn't work the whole laptop stuff i seen their progress and it was it was like okay maybe 40 minutes of progress and boom they forgot about the 40 minutes of you know studying and doing just their their work at school at least they have the teachers behind them you know like miss ramos all she's amazing miss alvarado with my son bruce mr esker you know with my daughter chanel they're good teachers we need to keep these schools open and i'm pretty sure there's good teachers at magnolia and all those other schools that they mentioned so if you guys could please you know just keep the schools open i think that's part of your job to keep these schools open not to close closing down i don't understand i mean never in you know i've been here what 20 30 years in the zeus i graduated from azusa high and you know 1990 you know 1993 and never ever heard oh we're gonna close down we're gonna close down so i mean if you could please keep these school open that way you know we would really appreciate it my wife and i kabara for bruce and chanel and you know just keep all the schools so please find it in your heart to do so and um don't get rid of the foundation you know it's always been for the city thank you so much thank you and all right could i ask uh just for the record that you that you state your name uh because it said katie ibada what was your name sir yes i'm her husband my name is edward and this is my wife eduardo eduardo edward thank you yes yes so next we have christian pedroza uh good evening everybody my name is christian pedroza um i would like to take the the time to thank everybody here at the opportunity to voice my opinion on such a critical and important organization that's affecting parents teachers and school staff and entire neighborhoods and communities and most importantly our children given the time is limited for this meeting i i will like if possible to submit this letter for review to the board which outlines pragmatic drawbacks of closing lay elementary letter which has been read inside by dozens of parents like myself that have children currently enrolled in the school that by doing this will just destabilize you know socially academically financially um if if the board can reconsider closing closings um lee the easy thing would just be to read this letter to you but you know it's just i i just want to speak from my heart um i speak to you as a father that has a six-year-old little girl enrolled in the elementary which she's been excelled excelling and thriving despite the this pandemic you know finally making friends bonding with teachers and staff which makes me very happy and it's sad to hear you know this there could be enough possibility to break this link that's forming which is very formative in these formative years for these little kids um i also speak to you as a byproduct of susan unified district i attended elementary in high school in azusa and went on to graduate from university and and i'm currently i'm working in the investment industry so i've been asked you know by many colleagues and friends you know why go through this headache you know a time and effort and you know put her in private school and the reason i tell him is i believe in the public school system i went through it my brothers went through it and we all have successful careers and large bed was due to the strong foundation that we were provided at usda usd at the time so it's it's you know it's every single parent on this call basically or in this meeting you know they want that stability you know strong educational formation for their children not just be thinking about what school's going to be closing what district should we move them um what you know it's it's really tough and i'm emotional for it because it's i never thought like many parents here was going to be in place in this position but um you know in closing remarks again i'm a concerned parent that did not want to be in this situation i'd want to put my child in this type of situation as well but again i like to say to the board if they can reconsider and do the right thing which is not too closely elementary and many of these other schools that i'm hearing thank you for your time thank you christian next we have george eagle good evening can you hear me yes we can my name is george jingle and i'm here with my wife leonor ingle and my six-year-old son jayden ingle who attends lee elementary i just want to say that lee is conveniently located in the middle of asusa um i'm sure one of the factors to keep asusa high school was the location lee is only one block away from the high school right in the middle of azusa based on census data and to be specific all groups in blocks 40 4201 and 4043.01 where lee is located it has a high density of population in many and many apartment buildings in the uh uh lee area where families walk their kids to school um if you closely parents who currently walk their students including myself and my wife will have to walk across a major dangerous intersection with my six-year-old six-year-old the prolonged pandemic created uncertainty and stress to many students and parents relocation will break vital bonds with their teachers and classmates just as they are beginning to regain feeling of normalcy and security which could adversely affect scholar scholastic achievement my son has a very special bonds with the teachers um mrs scare uh even uh mrs fonte who was the uh uh uh the kindergarten gordon teacher last year uh this rojas he's he's very happy at lee and we are um we just want to make sure that lee remains open as it was stated on the last uh meeting uh so please please keep your word and keep our school open you want to go to school no yes you like lee okay i'm gonna go see mrs scara okay okay mrs ponte [Music] thank you george next we have jennifer sam do we see jennifer yes she's been given i've been given permission to speak but has yet to unmute her microphone so jennifer if you want to unmute your microphone speak okay so there could be some technical difficulties we'll move on to the next uh can you hear me now yes we can hear you all right i'm from east lake and they came here azuza and my kids have been to me i have a kid in foothill i have a kid and this is the high school and i love this community you know this community is good and i can't how how how is lee gonna be taken away for what reason you're welcome to continue speaking um but we don't take we don't have dialogue questions and answers during this portion but you're welcome to continue it looks like she has left the meeting okay um sam could you keep an eye on that and uh there's there's two more minutes that she has if uh there was an error and she needed to come back of course um we'll move on to the next person do we have more hope yes okay so next we have a french hi there can you hear me okay yes we can hear you hi there good evening everyone my name is alan french and i just have a couple things i want to talk about tonight first i want to thank the board for reconsidering its decision about the aztec and the colors of azusa high school from a couple weeks ago this matter has been a topic among several alumni in previous meetings and you all are aware of the petition in support of keeping the aztec it's been well documented if you remember i spoke a few weeks ago about how the aztec was honored in azusa high's first year and how it's continued in the decades since more than one person is called for reaching a common ground with this and i'm optimistic that a resolution can be reached so again i want to give my appreciation to the board for revisiting this and second and i do understand that action on reorganization will not take place tonight uh but i wanted to ask the board to reconsider its position on closing powell elementary and before i go on let it be known i'm not advocating for any school to be closed down i completely support everyone that's spoken for ellington magnolia lee all of the schools tonight and in the past it's really sad we've reached this point especially considering that gladstone street in mountain view closed a couple of years ago but as the reorganization team and board have disclosed in the past proximity is a significant component in this matter and powell is located in a surrounding neighborhood on mauna loa and its art program is of great benefit to students teaching creativity is important and given how important the arts are as well as the location of powell near several homes i ask the board to please consider keeping powell elementary open i don't feel that it should close and third and i don't know if anything's changed with this so if i've missed any updates on it i do apologize but i do recall hearing within the last few months that azusa high's drama program was to be moved to foothill after foothill becomes part of what is going to be the expanded azusa high if this is indeed true i ask that the board keep the drama program at azusa high because the theater at the high school it came to be after dave lewis discovered it was an unused metal shop that had been dormant for years i actually heard dave say this dave turned it into a room where he touched the lives of countless students and shy kids opened up and you know made a lot of great memories i should know i'm one of them and just under one year ago the board voted to rename the theater in dave's honor unanimously i might add if the theater needs to be brought up to code then by all means bring it up to code because in my opinion that should be done out of respect for dave lewis for his decades of loyalty and service to azusa unified and for all the lives he touched again i don't know if anything's changed with that but i asked the board to consider it if it hasn't thank you thank you alan next we have violet gonzalez hello can you hear me yes we can hear you okay i'm sorry about my voice i kind of lost my voice this weekend so um yeah i'm sorry so um good evening this is the board members and this is a community i come here this evening on the matter of revisit of school closures once again to keep lee's school open my two boys go to lee one is in kindergarten and the other is in first grade lee's school is a great serene elementary school to the community of azusa residents that live north of 1st street baseline south of foothill boulevard west of citrus and east of azusa avenue lee is right in the center of our city surrounded by a large density of apartment complex condos and multi-general housing which means it has a large community of walkers lee has such a great amazing teachers and staff i come to the board this evening to ask to put back the agenda they had before board member miss bo motioned it which was keeping victor hodge paramount valleydale murray magnolia and lee open dalton is the closest school to lee but is a much smaller campus and has less room than lee lee has a more than enough room to receive dalton students and others it would make more sense to modernize lee that already has a bigger campus but let's be real we know why dalton keeps being being put back i'm sorry beam i'm so sorry i lost me please but let's be real we know why dalton keeps me being put back on the table it is because what a um board member miss ariana said on the board meeting of december 21st 2021 at 2 hours and 37 36 minutes into the meeting and i quote look let's be real rosedale's right there we want to go ahead and invite those kids into our district some of the students that live in rosedale don't come to our district dalton's right there end quote rosedale has been a community for more than 10 years let's stop thinking about what could happen and focus more on what makes sense for our community that attends a ausd now thank you all for your time and good evening thank you violet next we have destiny martinez it doesn't look like destiny's no uh in our meeting any longer okay we'll keep an eye on and see if she uh returns uh then looks like we have lisa wiesa let me know if i pronounce that incorrectly sam do you see lisa in the meeting yes she has yet to unmute her microphone alisa if you want to go ahead and unmute you're welcome to speak okay we will we'll check back so we'll move on for now then to cecilia ford hello can you hear me yes we can hear you hi good evening everybody um i did raise my hand on accident and i put it down but that's okay um i'm here kind of to touch on magnolia closing i have a great niece and great nephew that go to magnolia and they enjoy going to school now um they love their teachers they love what they do they're very being very successful at magnolia they've been switched from one school to another and now they're at magnolia there's a lot going on at magnolia though um we have the magnolia adult transition program i'm not sure if anything has been decided as to where that program is going to go but that program is hosted on that campus um it's a great school i would not like to see magnolia go anywhere um let's just keep it there thank you have a good night thank you cecilia so i'm gonna circle back around uh there there were a few names that that put their their names in to to leave comment that were not present when we came around to them so um anna valdez who was here in person is she back and then yvonne masilio okay then we'll move on to the we have three online names who we had to uh move uh for actually that we had to move beyond so the first one is michelle sam do you see michelle having returned i do not see michelle and then um jennifer carrillo she cut out and had a couple minutes left do you see her back i do not see jennifer we had destiny martinez i don't see destiny as well and then we also had a final one which was lisa do you see lisa back in on the meeting i don't see lisa okay then at this point we will move on from 7.1 public comment and we will move on to 8.0 which is comments reports and requests by the board and we will begin with board member bo good evening i'd just like to thank all parents and family members and community members who have come out um tonight and all the other meetings to make your voices heard and to provide your perspective very welcome and appreciated and i encourage you to continue participating thank you uh board member cruz gonzalez no comment tonight board member arianes good evening everyone first of all i would like to extend our well wishes to our board member rodriguez pena like president garris said she just got out of surgery and we did have the table this this item that we were going to discuss and vote and it is very important that we're all here i want to thank every single one of you guys that showed up in person today online you keep showing up you stay until the end i want to remind all of you guys you know that that have spoken that keep speaking you know what listen you may call my name i'm listening and i'm so glad you guys are listening too let me tell you why when i worked for this district for 20 years when i came to this school district as a student the only times that we would fill this room up would be when hard decisions were being made i encourage all of you guys that are here that are out there watching us not just on our board city council your assembly your senators we're making decisions for you and if we don't hear from you we don't know i i do i do want to share that it's been a long process that we've had this discussion the reconfiguration team me you know the meetings and i know that some of you guys you know feel like you guys just heard about it and i encourage you to please keep coming back you know it it makes me sad to hear that school communities are getting upset at each other guys come on we are the adults what are we teaching our children how to respond we are one community we are a souza azusa flash covina because we have ellington and gladstone over there but come on guys this is our community unfortunately when we talk about money budget being fiscal responsible please educate yourself i i wish that we could sit here and tell you what we've done in the last two years you have questions please reach out to our super superintendent to our assistant superintendent if you have any questions research yourself we the videos are online please take the time i appreciate you know at 2 36 or 2 30 i said yes i did thank you i you know what you're right but what i don't know and what you don't know is a conversation that we should have so again i'm putting myself out there please call me email me email us if you want email me i will get back to you eventually maybe not right away because i work 40 plus hours but i will get back back to you i don't feel like we're ignoring you i am listening i can't i feel like we're all listening and this is a very very tough decision and you're right someone said why so many schools [Music] well i'm going to tell you one thing school should have been closed over 15 not available [Music] i'm a product of this district i went to center i went to gladstone yeah they're all closing my whole childhood today for your children for my children all that i ask is let's have a conversation call me email me no i'll give you guys my number 626 five three three eight call me i'm here and i've listened to every single one of you guys and don't feel that you're not heard because you are heard i just wish most people would have stayed because guess what the decisions we're gonna make on other agenda items affect you please stay watch or watch remove our movies they're like movies huh netflix series um but please watch watch our meetings yes watch us hold us accountable because if you don't hold us accountable who is right yeah so i'm glad you guys are here thank you thank you for being here and thank you you guys that are online i appreciate each one of you every one of you thank you and i will uh conclude our comments with just a handful of things one yes uh yolanda um just from from all of us on the board and and and uh the community just wishing you well and um there's there's definitely a lot of work for us to do so so we look forward to you healing up and uh we'll we'll see you here on the 29th and again just want to say thank you to all of the community members who came out here in person uh to the community members who joined us online and sharing their their their perspectives their their opinions their thoughts their feelings emotions um all of all of their data all of that is is is greatly appreciated and we're grateful to receive that from you all and again um ask that that continues um not just up until the 29th but even beyond that uh we we we rely uh as part member ariana said we rely on on you all to to speak and share your perspectives uh because we have an incredible task of representing not one school but but all of the schools and all of the the neighborhoods and all the communities here and so um thank you for that so as it's been stated uh march 29th is when we will hold a a meeting to discuss this particular item it will be a special meeting meaning that it is not though it's not regularly scheduled we'll be talking about that item that item only and so we will look ahead to that particular meeting um with that said i do want to say that there i have still not gotten back to every single parent i've met with some have not gotten back to every parent and every member of the community who has reached out rebecca i want to thank you for for your your persistence um that i that i'm grateful for and and uh and now we have a little bit of some time and so i'm looking forward to scheduling a time to sit down and discuss and and same for uh some of the others who have reached out um with that being said and in addition to that um as i stated at the last meeting on march 24th um at 6 pm i will be hosting an online coffee and so i have gotten emails from some please feel feel free to what through whatever channel if you want to call text social media if you want to send me an email anything at all if you if you let me know i'll make sure that you get all of the information uh to be able to sign up for that it will be a a conversation that we'll be having online called an online coffee and so we'll meet and discuss the the matters that are important to you and and so um that that will be uh happening on the 24th so if you've attended one of the past you'll already get the invite if you're interested in getting an invitation please just reach out and i'll make sure that you get that information so you can join in um on that particular conversation and with that we will move on then to item 9.0 comments and reports by superintendent cabinet and student board members and i do believe we have a couple of our stu at least a couple of our student board members here tonight and sam are you able to confirm that yes i'm i'm looking through the people right now for brevity could i get the names of the student board members i know we have hannah hamilton annette campos i want to say crystal i'm i'm forgetting crystal's last name you see any of those three there sam there is one annette but i'm not sure if it is the correct annette or not as there is no last name we can give it a try all right one moment cross my finger that annette has now left the meeting so i'm guessing it was the incorrect annette it's a lot of pressure sorry man so then we'll move on to a superintendent cabinet thank you i just want to congratulate once again vincent lucero for not only winning the the local but also the region san gabriel valley essay contest way to represent not only ellington but our district as well congratulations to vincent i want to show my gratitude to the superintendent and parent roundtable parent representatives who went on a a ride with me we opened up our superintendent roundtable this last time and we opened it up to the entire para community um and so that went really well and was really successful so i'm looking forward to continue uh to do that and then just finally want to give our district a shout out pace which is the policy analysis for california education out of stanford university did a write-up did a case study on early indicators of systemic improvement and highlighted our district as one of two districts in that write-up so just wanted to congratulate everyone who day in and day out participates and adds value to what we do in our district good evening a couple of items from the grant forefront um congratulations to alice huelskamp who is one of our life skills teachers at foothill middle school and she has been awarded a grant from the lettuce bro farm project and her classroom is going to receive a 24 plant hydroponic farm band and 24 seedlings which are going to enable her students to learn how to um about nutrients and feeding plants and ph balances and measurements and they'll be able to harvest what they grow and so we're excited about that um also we are going to we are applying for a community schools implementation grant which is going to be used to sustain and expand our community schools in our district and community schools provide health and mental health services and supports for our students and our families as well so we're excited about applying for that grant and then finally we're also applying for a full day full year preschool programming for our district so thank you i'm happy to report that in today's general functions the board of education has before it two resolutions one declaring may 2nd through the 6th as certificated school employee week at our may 3rd board of education meeting we will be recognizing our site and department teachers of the year further the board of education also has before it today the classified school employee week resolutions for approval classified employee week is may 16th through the 20th we recognize and thank our teachers for their contributions to our students and the associated community i think it was clear to see just how impactful our teachers are and have been similarly we recognize and thank our classified employees for their ongoing contributions to our schools student learning and the isuzu community i also want to thank our labor partners for their work in developing two years of school attendance calendars that are before the board of education for approval thank you do you know i want to give kudos to our awesome nutrition services department and team members in the prior month the team decided to survey our high school students to see what they would like to see as meal options going forward receiving the feedback from the survey we have incorporated the glowing global food stations our most popular station continues to be the pizza station but coming in a strong second is our new food station i knew i was gonna mess it up but the teeth has incorporated the new items at our high school as well as now we have adopted um fresh cooking at some of our days in our meal options so we are super excited thank you all right and uh sam did you happen to see if any of the student board members see any of them online i did not see any of them no then we will move on to 10.0 general functions and again 10.1 has been tabled uh the discussion and decision on school reorganization has been tabled to a special meeting to take place on 3 29 at 7 p.m so we'll move on to 10.2 approval of resolution 21 22-24 declaring may 2nd through the 6th 2022 certificated school employee week is there a motion on the floor i make a motion to approve moved by board member cruz gonzalez i second seconded by board member beau um any discussion hearing none we'll go ahead and vote i imagine we may need to do a hand vote at this at this time why i have a board member who's not let us proceed so we'll go ahead and do a hand vote board member both yes board member chris gonzalez yeah and i am also a yes um and so the motion passed is three two absent okay moving on then to item 10.3 resolution of 21 22 25 declaring may 16th through the 20th uh 2022 classified school employee week is there a motion on the floor i make a motion to approve a second move by board member cruz gonzalez seconded by board member beau and we will again take a hand vote uh any discussion then we'll go ahead and take a hand vote board member beau yes board member cruz gonzalez yes and i am also a yes and so the motion passes three yes uh to two absent moving on to 10.4 approval of school attendance calendars for the 2022 2023 and 2023-2024 school year is there a motion on the floor i make a motion to approve moved by board member cruz gonzalez by second and seconded by board member beau any discussion yes i just very briefly um i just want to echo what assistant superintendent rocchio said and it's really expressed by appreciate appreciation to the to our district staff and all of our bargaining units to agree to have two years of calendars approved because i think for us those of us who are parents it helps us plan our lives so we will now know for this next year and the year after um when when when vacations or time off are going to be so i really want to express our appreciation that we've moved in that direction thank you all right any other discussion either comment then we will move to a hand vote again uh board member beau yes board member cruz gonzalez yes and i am also a yes and so the motion passes three yes to two absent which brings us to our consent calendar um and specifically 11.1 all matters listed under the consent calendar are considered by the board of education to be routine and will be enacted in one motion there will be no discussion of these items unless requested by a board member if a board member requests discussion that item will be removed from consent calendar and considered separately is there a motion on the floor i move to approve the consent calendar i'll second consent calendar moved for approval by board member beau seconded by board member cruz gonzalez and there will be no discussion um and we will move to a online vote and the motion passes four yes to one absent which takes us down to business and finance and specifically 13.1 approval of second interim financial report 2021 to 2022 and i do believe we have a presentation yes okay good evening board and members and members of cabinet and the community members i am now here to present the second interim financial report for the 2021-2022 fiscal year so the second item is required by the financial reporting which requires the school district to file their financial reports um two reports one as of october 31st and the second by january 31st which is our second interim this is in accordance to ed code four two one three zero and four two one three one there are three certifications um that our interim course can have one is the positive certification which outlines the district meets its financial obligation second is a qualified certification which outlines the district may not meet one of the financial obligations in one of the three years noted in the nyp and a negative certification means the district cannot meet its financial obligation in two or more of the fiscal year here is a picture of our budget cycle we are here now in march where we are presenting our second interim the next we will be in front of the board in june when we're presenting the estimated actuals and the adopted budget as we outline our enrollment as we'll see is our 2021-2022 enrollment is no longer a projection as our enrollment has certified um at adopted we projected a decline of 168 students but we've only had to realize a decline of 153 students this is just a picture of the enrollment from the previous slide and this continues to show our decline but it's slowing and starting to taper off and again our decline is being realized due to our graduating senior class is greater than our incoming tk underground and this is our general fund revenue and what we're doing is we're doing we are evaluating from the change from first interim to second interval so our first interim our revenue was projected at 131 million and at second interim our revenue is now projected at 127 million and this does not equate to a drop in actual revenue received this is due to a change in how the state and federal government is identifying how we are to account for our velvet funds previously we received the funds and state dollars and all state dollars once it's received we realize the income at the time that we receive it now they have changed to have the money classified as federal income which means you only can count their revenue though you have it in the bank you only can account the revenue at the time that you actually have expenditures to offset it any questions here so just to clarify but for that shift that number would be identical that number would be 131 424 67 yes so we actually if you look at the state revenue line on the 7.9 is the amount of profit dollars that are being transferred to federal but only 3.2 of the 7.9 do we have planned expenditures for this year for the remaining will just be at the any fund balance on the carryover for next year here's just giving us a graph of our revenue so the 127 million 72 percent of that is accounted through lcf dollars 13 is federal income nine percent is state and six percent is local revenue here looking at our actual expenditures again we're comparing first interim to second interim at first interim our projected expenditures with 125 million dollars now a second interim we are projecting an increase to 127 million and this is increases attributed to the approved phrases that's on the sport agenda tonight has given us a graphic of our um expenditures so 70 of our dollars go to our employees to cover um salary and benefits then we have eleven percent for books implies 15 for service and other operating expenditures and three percent is for transfers and other out any questions on expenditures yes ma'am i have a question can you talk about the um the variance for books and supplies um what do you mean the variant meaning the drop yes yes so that is off of 1.1 million yes and so that is um those were uh l-cap expenditures that were planned that we do not feel we're going to realize that this year only because we have other dollars have been attributing to those expenditures so that money has been assigned to any fund balance under l-cap expenditures and what other funds did we use to meet those needs we have other one-time dollars that we receive from covet and other elo and i have a second question um did we accelerate the expenditure of any ester funds to the current year versus um any planned expenditures in the future years you'll be accelerated um can i say it a different way or you ask me are there any signatures nutrition that we are planning to do this year that are worn out here um i mean um as compared to the first interim were there any additional s or expenditures that we are projecting between now and june 30th that we hadn't contemplated at the first interim oh man thank you any other questions on expenditures okay so here we're going to go to our multi-year rejection um the one thing to note is we meet our financial obligation in the current year in the two session year and we are still showing deficit spending for 20 21 22 as well as 20 22 23.
and it's it within the lots that they already have so i'm i asked this question the last time and i think alexis answered it satisfactory but i'm concerned about your comment that i'm still missing something so you're allowing so this restriction of the 28 so but what if you at some point in the future want to increase that then this then the slot has unlimited you know can increase those those same types it would have to go through this whole process again because it would be a change to the code written in the code is the restriction so if someone wants to change it it starts here and then it goes to council is that correct that's a great question for staff okay thank you yes staff is that is that correct sure let me uh uh so the way the ordinance is concerned currently i want to say something is we have two limits we have there there are multiple facility types of those multiple facility types two of them have or three of them have quantity limits designated consumption facilities of which we have one in one granted in the city so far micro businesses which we have one granted in the city so far and provisioning centers retailers which we have 28 max and 28 granted in the city so far so currently we regulate all those facility types by two ways of by the use by the proposed zoning districts which they are and in the code it says the planning commission shall not issue more special exception uses then the city council has allotted to that so in the case in the example that the speaker is addressing if the city council were to amend to say we would now like to establish up to 38 provisioning center licenses then what this change would do currently you couldn't have more than one provisioning license at that location if that were to happen other licenses were to come up and no other changes happen then a petitioner could come and ask to amend a special exception used for that same property to add two provisioning centers to that you were right they would have to come through this process but there could be actual action at the city council that impacts the sort of opens the door for that differently um so this does not change it doesn't change the uses that are permissible at that location but it could for example in another example it could say that a micro business then could also seek approval at that same location whereas currently well currently depending on the number of licenses in the zoning district you would be limited so in the vast majority of the city only one license per lot so this change would allow in that case potentially a second facility to locate on that lot who grants the license is that the state or the city or both both okay but and and so there there's just a lot of steps i feel like and so the the amendment changes that were modifications that we're making here don't seem to address what you raised so i wanted to make sure i understood what you were raising because you were concerned well you you're if the chair permits you can restate it so that i make sure i understand exactly what you are objecting to go ahead okay so one just comment as far as that um but if it's not making any change then why do it so my perspective on this as somebody who lives in this area you came and the city asks or we went through the process of being requested for a special use exemption on a medical marijuana facility okay it was changed without any of our awareness or going through the process to change it to recreational and now you want to again just increase it remove any restrictions on the amount of these things that are here it seems like you know we we made an agreement on medical marijuana and it's continually eroding away that is my concern is that it is um i don't know who to properly address this to as we debate so i if if i can just talk to you chair mills so the state changed the law around medical to recreational and so because of that there wasn't a stop at planning commission to say hey city of ann arbor this state change is going to change these local things do you want to change your ordinances to reject this in some way so there wasn't a there wasn't we didn't skip a step in our deliberations as a body so i um i don't trust my memory even though like i've been here from the beginning of this i don't trust it so that i think is a good thing for staff because i i do think we did have that discussion yeah so um the that that sort of evolution that was addressed that was a result of a couple of items when the state legislative framework was enacted that allowed for medical marijuana facilities that was the first the city chose to allow those facilities in the city so at that time the city then modified its zoning code and a licensing ordinance to allow for medical marijuana facilities to be established in the city that established the special exception use permit that required a medical provisioning center to be established to require that step before it should be established and a cap was established at that same time subsequent to the city enacting that the voters of the state passed a new law the taxation and recreational marijuana act within that act it said two things it still provided some flexibility for communities to decide if they wanted to opt in or not but it also included language that said a community cannot withhold a retail license from a medical marijuana provisioning center okay so in that state law was a link that then the city subsequently followed and followed that that that change and modified our definition to similarly equate those two facilities the same so it is true we did not re require that medical to go through the special exception use permit at that time the voters had enacted a law with that length that says if you have a provisioning center the community cannot deny you a retailer okay so so they did change and it was that's sort of a snapshot of that framework so we did modify our code to reflect that language but that was state law so we had to be uncompliant so we modified it would have been out of compliance we modified our law to not only reflect that but to also clearly provide the other types of retail facilities that were enabled in that state legislation as well which are the three that you mentioned so again i'm i'm not quite sure i was gonna say yeah usually i was thinking it's not super conventional to uh to pull people back in but i would say if it's helpful to clarify i'm okay with it okay but yeah so so then the new concern would be i have a provisioning license and i want to have a consumption license and i have obtained these from the state and now i've obtained them from the city and this revision will allow me in my same facility to hold both of those licenses but it would it doesn't necessarily mean that those activities are happening in the same space it's just in the same lot correct so i could create a a consumption first level a provisioning second level in a growing third level in my lot and our law now says if we pass this revision that i can hold all three of those licenses and operate in this same lot it's not about me creating a new side business next to unless i build a new structure and i have space within my lot i'm just trying to make sure i'm understanding okay so everybody's shaking their heads yeah all right and then i just want to turn back to the commenter and make sure that your understanding is my understanding and you still maintain your objection but i if i if i could just clarify what you said is correct right now there right now even if the zoning allowed all three of those uses right only one might be allowed because of this restriction i want to be clear though in most cases you're not going to be able to have those three uses because we this does not wipe away the zoning requirements if growing is not formidable and permissible in that zone right growing still can't go there however if the other two uses are permissible and they require two licenses then i can then they then you could do that whereas now you're limited to one license per lap okay and it all right okay sorry it is a lot to hold i'm i'm just struggling as i as i navigate and um i'm trying to understand what your objection is to make sure that it it's clear uh to me so if you want to if you know if the chair permits and you want to make another quick comment i think i think and that's questions that's yeah at your request yes well you're you're the chair so you get to tell me no and i will i think [Laughter] so with medical special use you get six you know send out a postcard of 60 600 feet of residents are able to you know voice their objection about it um what was asked of us if medical marijuana would be there would there be recreational no that was off the table it was illegal to do it at that time and that was changed now there was a you know the the constitution was amendment for that at that time or you know and so what ann arbor did was they decided to make um to accept that and automatically grant that medical one to the recreational one so i mean basically the ann arbor was willing to was not didn't have to accept that but they had to in order to bring it in they were willing to grant recreational permits to areas that may not have received them in the past or in the current legislation that's my concern where i'm coming from and now you're saying that well let's just expand it out to everyone else and so i just see this continual erosion of the rights that were that we originally discussed at the for the medical permit thank you so much i appreciate the back and forth commissioner dish um thank you uh uh commissioner watch because i missed the meeting when this came up the first time and so i thought it was just me so i'm glad you walked me through all that so i'm still fuzzy on one on one thing and would like a a clear answer to another so i'm fuzzy on whether the city of ann arbor had discretion with respect to granting a retail license to existing medical marijuana centers i i thought i understood mr so i want to i want to be clear it's a very complicated question and i think that it would probably be best posed to the city attorney's office but from my my interpretation once the city decided to enable medical provisioning centers and the constitution was amended my read of that is that it forced the city's hand at that point to allow retailers for those facilities it didn't require us to expand or provide other but for provision for allocated provisioning centers it the legislation from my read is that it makes it clear that we could not then say you cannot retail subsequently the city council memorialized that in ordinance amendments both at in the udc and in the licensing to i think fully acknowledge and accommodate retailers specifically so can we increase the number of retail no okay thank you we to be clear we modify the definition whereas before it said medical marijuana provisioning center the definition was modified to say that and retailers shall be used interchangeably i will follow up with the city attorneys to verify whether there was in fact no discretion okay and then just the my second question is and is why do we think where zoning permits it's of benefit what is the benefit to where zoning permits allowing more than one type of license to be held on the same lot that's a staff question i know you guys are looking at me because it's kind of weird that staff's behind you and on and on the tv screen but i like i don't know the answers to these just to be clear um i keep talking i apologize to ms deleo alexis jump in if um um but but so this um this this this ordinance was brought to us by um a property owner which is provided for in the ordinance the opportunity to apply for such text changes and the barrier was currently our ordinance um in some districts specifically the m1 districts allows up to five licenses but it also isn't it also reads that you can only have one of each type so what that means is in an m1 district you could have a provisioning center a grower a safety compliance facility a processor and what am i missing a transporter but you could not in fact have two growers you could not in fact have two processors and the industry at the state does allow you to quote unquote stack to grow facilities for to grow licenses those licenses are issued by the state under a maximum number of plants and at times the state does issue you to grow licenses our ordinance prevents that because we only allow one of each type so that was the initial application and and in presenting that and discussing at the ordinance revisions committee i think that there was a recollect sort of um i don't want to speak for them but i think there was some conversation of that part of that restriction of licenses per lot was similar to some of the locational restrictions and i think it was out of a sense of we didn't know exactly what this impact was going to be in our community and it was as we talked about with other things maybe it was a more conservative approach to provide some opportunities for this but it was also cognizant of maybe we don't want to open up the door for a entire multi-suite building to be solely marijuana as opposed to that being a couple of uses i think again not speaking for that orc but at that conversation i think those fears have started to roll away as we've experienced in our community that these uses have been established and the city is still functioning largely it doesn't seem to have a negative impact in a lot of business areas so there was i think a thought of perhaps there's an opportunity to go further and be more flexible with these and that's how we got to the framework that we have here and alexis is not shaking her head no oh well i would only add that we were regulating what we thought of the industry would be like we were basically trying to regulate for a brand new industry that had very little case history um now that we have some years under our and we exactly what brett had talked about um we thought that limiting and spreading and um spreading out would be better we both have um experience and the industry is maturing and also the regulations are a little bit changing so now i think the benefit is um our experience is showing that um the industry is lit is physically not spread out around our city it's concentrated but also i think we assumed that um the bigger operations would just get bigger would be getting uh different licenses single licenses but the state is changing how they regulated and we didn't know that at the time and they're not giving one the numbers won't work but for discussion they're not giving um issuing a a 1 000 plant permit a license i mean and 5 000 and the 10 000 they're issuing two or three 5 000 plant permits they don't have a 10 000 option so our change means that the same exact facilities can grow in place and will not literally spread out i think this is actually helping us our regulations are now turning might turn out to harm us and forcing growers as one's facility to literally spread out but if we take if we make these changes they can be more compact and they can do the same things that they want to do in their existing building we're not forcing them to spread out this is a i think a combination of um experience now we also know how the industry is being regulated we can match better i think that's one of the benefits to making this change for our city is that um we're not forcing people to separate from themselves to find additional lots they can do more in the same space they can densify if you will commissioner gibb randall i'm going to need some reminding on this because i know i think it was with the grow license that you were required to do a certain amount of solar and i want to understand the implications of this because what i do not want is to be able to get out of that or to minimize that because this industry is just an enormous energy hog and it is completely antithetical to our 8 to 0 goals and so i want to make sure that if we make this change that we are not compromising that at all you know no change again we're not changing any of the requirements associated with any of these facilities we're not changing the zones in which they are allowed is only how they can be realized in those zones in multiples as opposed to in one per lot so there would be no change to we require i forget the percentage but we require a percentage of the anticipated energy load to be provided via on-site solar renewable for grow facilities and for micro businesses which includes a grow component no change to those requirements so if you added that component to your lot and you did not have solar because you weren't doing that you would be required to add solar because you're doing that correct okay that's why i wanted to know thank you but to be clear for that use the requirement doesn't apply to a provisioning center it doesn't require other uses that's right that's right okay and i small amendment because it's based on the percentage of annual electricity used if you need to add more lights whatever to grow more plants and you generate more electricity like you have to add solar panels too so then the petitioner would be required to project what that would be in order to be able to add additional solar panels okay other questions comments go ahead commissioner survey i just had a point of clarification for staff because we're all other zoning districts where this is permissible right now say the d district c districts those are still one license and so those intensities aren't changing with kind of the stacking of licenses correct well um the change would make it the change does say basically you can stack that's the bottom line is the change is that now you can stack as many licenses as you're permitted to have before um the the most change you're going to see though is in the industrial districts and uh is in the industrial districts because those are the ones that allow the most types of facilities in the um the downtown districts and the commercial districts on the one hand you'll be able to stack licenses but we still have all of the separation restrictions and then just the plain fact is it a permitted use or not restriction um i guess what has changed yeah i guess specifically i'm reading the m1 m2 can have up to five licenses the orl up to two all other zoning districts that's going that's gone that's the gone and now all of them are completely opened up that's the transition right for for stacking purposes and um variety purposes that compo those components are gone but what remains is 600 feet between provisioning centers and provisioning centers um and just the plain old permitted uses you can't have a grower in d2 just can't have right so so you can't stack a provisioning center and a grower um that's helpful yeah those are the kind of things right like the matrix of you zoning district conversation i want to just kind of have clarification in conversation so thanks for the um in for general discussion purposes what it means in the industrial districts is all of the types of facilities can stack on the same lot and so you can have a much more cradle-to-grave operation i if you want to describe it as that that's really the change that's happening in the industrial districts um you can stack in the same lot they don't have to be all next to each other down the street could also be under the same roof for the really the only change in say the um regarding provisioning centers and the downtown and the the sea commercial districts and our commercial corridors the only functional change is that you can have a provisioning center retailer and a consumption facility in the same building same lot you can't have multiple provisioning centers um under different oh you i get under different ownership because they literally need to be 600 feet apart from each other you also can't have the combination of the provisioning center retailer and a micro business because those guys also need to be they literally need to be 600 feet apart so really the only stacking that's possible just for discussion purposes is that the consumption facility can co-locate in the same building up down side by side whatever as the provisioning center that's like sort of the boots on the ground changes in for discussion level but again the permitted uses where they can go in the first place not changing and the other the number 28 not changing the num the number of 600 feet or a thousand feet not changing i think that's helpful thank you i guess like as kind of a point of clarification of where this intensity really does happen like we're talking about stacking but because there's only so many permitted uses you know it it reads like it opens up a lot from one license to many but there's many less permitted uses and stronger regulation in those districts as well that rebalance it so i feel really comfortable with this other comments i will say i do remember talking about this at orc but i feel like it was a while ago that we talked about it at orc um and my memory i it i don't know i mean i can't remember your names tonight so um uh i think the point that was just made about the distance between kind of dispensing facilities i also recall that we talked a bit about this not too long after we had approved the consumption facility downtown which was right next to a provisioning center but it had to because of our current law it could not be on that same lot um and understanding the air sealing requirements associated with a consumption facility so in most of the situations that we're talking about and i want to be clear most of the situations that we're talking about where we have neighborhoods nearer to retail facilities if the the only stacking possibility would be with a consumption facility these sealing requirements suggested to me like they would be held to a much higher standard than folks taking product from the retailing facility and so i think i this is the people who are in orc like we talked about this a little bit i think um and so that seemed in some ways to while yes it may be more of the square footage associated with it it may actually lend itself to um to a consolidation that could have additional benefits um associated with it so thank you for the discussion though about this um this is all on that one and in case people just to know we also have street trees um landscape modifications but commissioner lee you are welcome to provide comment or questions on any of those three yeah sounds good thank you uh so just wanted to as a point of information that the minimum of 10 of energy uses need to be in solar panels for uh marijuana facilities that's in section 7e um all of the regulations with respect to again a thousand square feet from public schools as well as 600 feet um from any other lots uh are still in effect and there's still a lot of regulations in this ordinance about emanation of voters like none of those are you know getting deregulated here so i think really to me where it makes a lot of sense uh is from for example um the concept of a safety compliance lab next to a grower or something along those lines so it's like uh and i so i do hear what planner the leo is saying with respect to you almost are creating a little more uh density rather than having it spread out further um so that i just wanted to point out that the solar panel requirement for growing facilities is still at ten percent of energy usage um those were the two kind of uh just uh i guess factual statements i wanted to make uh street tree escrow um all that makes sense to me so i'm obviously in support of that as well as the landscape modification so i just wanted to at least bring our attention to the two other discussion points that we have here so thanks while we're talking street trees this is a question for staff about where this arose my understanding of the impact of this is that it will lead to fewer street trees because we're excluding now that curb cut portion was this a practical consideration or how did how did this come to be and are is there concern anywhere within among planning staff or the street tree people uh the urban forester person on that um it was it was urban forestry who actually who requested this um the street tree rules were not originally in code um for a long time they existed outside of code in the land development regulation attachments which were referenced by code but were not a part of code so when issues like this came up where there was literally not enough room for a street tree it was dealt with administratively um a wafer if you will um and then as part the zoroa vacation and when we moved from the individual chapters to the chapter 55 the udc street trees went in the code and i can't i know there's been a one or two there's been some variances i think for because now when it's in the udc the only way to get out of it is a variance um or this landscape modification section um and this it comes into play when you have a pretty small lot if your lot is only say uh you know so wide or if you're you round up in the street trees i believe so if your lot is like 60 feet wide you're supposed to have two street trees but your driveway takes up 30 feet and so in that remaining 30 feet you gotta jam into trees it's not healthy for the trees um our urban forester came she requested this because um we need she is was wanting to exclude the way you can't plant trees in concrete and or when you need to drive over them so they're fine with it um the reason why you might not think oh this is uh has this really been an issue in the past for many years it wasn't because this was not a code requirement it was a policy and it was dealt with administratively um because there have been some variances and we thought you know this is maybe not such a variance thing maybe this is just really a modification thing so not only did we make the linear measurement adjustment as requested by forestry we added the component let's get some flexibility that's not so strict as a variance but that recognizes when you have some hardships for the health of the tree thank you that was great background yes commissioner gabriendel thank you for making this change um it was really difficult to follow in the code before about what was required and this clarifies it a whole lot and i appreciate the flexibility with it too so um i'm grateful that you all recognize that and that the city forester brought it forward to be able to change are we dealing is is this a different section than the the island business or is this part is this part of the same discussion that we're talking about with the landscape islands or should we uh i think you can go ahead all of them are okay i would say that um i would um between now and council when you talk about the landscape um the depressed landscape islands for storm water i think using the word clay is too vague and that i would use more specific terminology about the type of soils that usually require you to to not you know because some clay soils will be okay and so um i would use language more around like c and d soils rather than a and b soils because uh and and double check about that but that's just going to be way clay you could just be pretty vague about that in terms of the soil types that you have and there are lots of different kinds of clay in terms of infiltration rates and none of them are like fantastic and a soils which would infiltrate really quickly but um uh b soils you might be fine you know with it so i think clay is just a little vague i used i used clay in the powerpoint but in the actual code so your your expert opinion please in the actual code it says soil conditions underlying the required landscaping and screening area prevent strict application of the requirements because for example soils are contaminated soils are unsuitable for infiltration or there is a significantly sized and shallow depth public utility such as a main or enclosed culvert so do you think that uh soils are unsuitable for infiltration is that either broad enough or too broad um that's probably okay unsuitable meaning you're not going to get much infiltration in it it's not really defining it so a whole lot so you may get some people kind of getting a little wishy-washy with that yeah about sort of how quickly they infiltrate versus not if you're not giving a threshold yeah for that for for all of these um modifications so the procedure is the section landscape modifications both gives you the sections that you can modify from very specifically you cannot modify every standard but these are the six seven and then we've predetermined it must be for one of these predefined reasons and they'll need to the applicant will need to say hey i think i fit this but uh planning staff generally and certainly our urban forester they provide comment it's a separate motion or if it's not a separate motion it's uh it's specifically called out in the motion for approval it's site plan approval with landscape modifications and our urban enforcer provides their recommendation and so you know um although this is speaking to um this standard needs to be both supported or offered by the applicant supported by our staff and then ultimately approved and it may be denied so um um even if someone has said i've got soil c well if our experts if our landscape architects and our urban foresters say yeah you do but it's also special conditions this we don't support it okay yeah account of this is a um entitlement i should say it's just a tool okay that seems fine to me then as long as it has another another filter on it um of approval then that seems fine to me thank you anyone else on the three udc modifications you can speak to any or all all right mr leonard i think we are ready for a vote commissioner mills yes commissioner gibrandal yes commissioner sovay yes commissioner abrams yes commissioner hammerschmidt yes commissioner dish commissioner lee yes commissioner clark yes commissioner white yes my friend carries very good that takes us through eight given that it's almost nine can we take a six minute break and come back you can't run to refill your water at home run to a refrigerator anymore but you can run to the bathroom back to order so we're all here yes yeah yes okay so that we can take up move on to item 9a which is the ann arbor chinese church expansion for city planning commission approval and um i'm not sure if is the petitioner joining us or are we going right to the staff report we are going to go right to the staff report at this time i would advise the petitioner i'm going to do a short presentation and they are available if there's any questions excellent so mr kowalski whenever you want to take it away go for it okay thank you all i'm going to try and uh as i said a brief presentation um i should be sharing my screen here in a minute hopefully that is is everybody seeing my screen correctly hopefully yep all right good now we'll try to advance there we go okay and did it move on to the zoning screen it did we're seeing a map okay i want to make sure sorry i've had some issues where the screens aren't advancing so okay um again really briefly uh good evening everybody again matt kowalski here introducing the ann arbor chinese christian church um i'm gonna go through a really brief presentation here tonight this is a project again that may seem very familiar to you um so again i'm gonna summarize up the staff report in just one minute we'll give a little bit of background here you can see the subject parcels outlined by the yellow uh highlighted area right there it's on duverne road just east of uh pontiac trail again you can see an aerial photo of the subject property the church located kind of in the northeast corner of the site a little bit closer in here okay so um what again this you may obviously you will recognize this project it was before you all in uh december of 2021 so about three months ago for site plan approval as well as special exception use approval and at that time um the project was recommended for approval contingent upon variance is being granted by the zoning board of appeals so with that and the planning commission also approved the special exception use however since that time as you planning commission is well aware we've had numerous code revisions one of which that now made this project approvable by city planning commission but when it was in front of you in december that action was for recommendation so basically it's back before you tonight for an approval so if this is approved here tonight this would be the last stop the special exception use as you'll notice is not included tonight a special exception use is approved and has always been approved by the planning commission so that was again approved in december of 2021 so that did not need to be before you here tonight um some of the changes most notably as i mentioned is that the project did require a couple of variances from the zoning board of appeals that happened after your recommendation for approval in december of 2021 so this was before the zba in february of this year so they were granted the petitioner was granted actually i want to back up a little bit um they had two variance requests one if you remember was for 17 spaces of the um for the standard parking amount those were spaces were um provided across the street at the um the food sorry the um drawn to blank care away the caraway development across the street in the warehouse there so uh that of that variance was approved as requested for the 63 sorry they have 63 on site so it was a 17 space variance the second variance when it was before you in december they were proposing to install um at that time they're proposing to us we're stall uh six sorry they they increased the requirement which i'm looking at my notes here the petitioner added the six ev capable space to plant so at that time they're proposing four ev spaces originally um when this plan was before planning commission and those spaces were in the area you can see my point are kind of adjacent to where the new building edition is going um and through the discussion at the planning commission there there was notice that some of the grades in that that area were a little bit steep so as a result as well as there is some concern about the number of ev spaces that were proposed so um as a result of that discussion they did uh even out the grades a little bit more they so which resulted in a little bit of an additional disruption to the existing parking lot so with that they took advantage of that and are installing an additional six ev capable spaces so again kind of as a result of some planning discussion the grades were changed a little bit they're an additional six these spaces that were added so now there's a total of 10 ev spaces and that variance was granted by the zoning board of appeals so right now the plan you see before you has a total of 10 uh eevee spaces eight of them are ev capable and two of them are easy installed spaces and again i just um well i'll zoom in a little bit more again the main uh subject of the request again for the site plan before you is the new proposed building here the multi-use building um it's a two-story about 9 200 square foot multi-use building as in addition to the existing church building here you will see where the the limits of grading i wanted to focus in on that so you can see where the additional ev spaces were added and um again i did cover the grading changes as well as the variances that have been granted there have been no other changes uh proposed to the planet beside the plan since you guys have last seen it in december so with that i would conclude my staff presentation thank you the staff is recommending approval very good um now we will open the public hearing for this item this is an opportunity for persons to speak for up to three minutes about the ann arbor chinese christian church site plan that is for planning commission approval we'll first call on individuals that are here in council chambers and then remote participants if you have dialed in and are listening by telephone you can press star nine to indicate your interest in participating in the public hearing if you have joined through the web link you can press the raised hand button and if you're watching us right now you can dial 877-853-5247 and then enter our meeting id which is 977-6634-1226 and once you get in then you can press star 9.
um but same thing the needs what we the stanbury public school students need the community needs is the same exact thing yeah you know it was um also striking that some of the uh when we were pressed on things a year ago um many of the issues were trying to finance are the same things um particularly danbury high school uh some of the overcrowding there some of the things we've done um to cover classes and all that it we looked at each other a couple times and said we could have maybe just repeated the the tape this year because um not a lot has changed in terms of our enrollments growing um we you know there's only so much we can do with the money we have um it was pretty pretty good to watch especially for new folks like myself and eddie get up to speed one question um wasn't the original budget a little bit more i mean the approved budget was 139 but didn't we have um like 142 uh total and you were going to earmark some other monies well yeah excellent point um there was more there is more um there was what was called a carry forward where some of our operating budget the 142 2.2 million was it ed was um we decided to use the sr3 grant for that and and that's what we are using um but those grants don't last forever um and that that was the discussion then and the discussion now was it but wasn't the finance office saying that we couldn't do that the rollover so there were three uh our budget this year is really three component parts there's the um there's a 137 million that's paid for let's say with city taxes and state aid there's another um 2.2 million that we said we'd pay for with sr3 and then there's there was that 2.4 million you just saw that brings us up to 142 and that's what that's what they were um saying we shouldn't be using we those are for emergencies for one time and and that's the discussion eddie was talking about where we all met and hashed it all out got to a good place okay john i'm i i'm not sure if this is what theresa is referring to but i'm wondering if because we were at 137 with the 2.4 reserves 139 and then we had a couple of hundred thousand which brought us up to 141 and then that 200 000 and i believe that was maybe 215 000 and that was pre-k or some other program i'm wondering if that's what theresa might be referring to head start head start yeah so when we were at 139 and that 200 000 may have pushed us up to 140 something i'm not sure if that's what she's referring to right last time we met we were told our budget was only 137 when before that we had met it was like 142.
again our debt spending is just a testament of us spending our 20 over dollars um you're always going to show the spending if you're spending funds that you've received in the prior year additionally i'm we have added the line to identify what are available any fund balances so we show we're projecting there are available any fund balance will be 12 and this is just to go to the trigger language that if it's adopted a district can only have an even balance of 10 or less but we are now starting to capture that so we can see what we're looking at in any event that trigger language is adopted additionally this nyp does not incorporate any of our school reorganization plan any questions on our mop are you sure well here knowing that it does not so we have we have a meeting on the 29th what what kind of as we make those shifts assuming that we are able to make some of these decisions on the 29th um what is the process and when would we be able to see this updated with that information upon the decisions they made we can give you one within two weeks okay thank you all right and here's just a graphic or any fun balance um so this goes to some of the changes that we've seen um like dr bull stated for the books is implies so we have our 22 percent of our indie fun balance is our concentrating add-on so we know we received uh 3.3.08 million dollars um additionally we have 32 of our projected lcf carryover again this does not mean we're not going to spend it but right now i'm based on as of january 31st we had not spent it but we have through june 30th to actually spend all the dollars and this is our breakdown of our restricted any fund balance and we have one percent is allocated to routine restricted maintenance i'm nine percent is our site donation this is funds that they have raised that we hold for them and 63 percent is our elo brand as well as eight percent is the elo grant by the peer professional and with that it is recommended that the board of education approve the district's second interim with a positive certification i can take any additional questions you just good question about just backing up on the elo grant so do we anticipate what is that going to be spent this summer have the elop money um is for uh one the first expenditure is our spring break camp and that's four days we have thing together we also have summer expenditures as well so we have our summer program and we also have some additional opportunities that we're working on right now for additional summer opportunities for our students so we should have some information for you on that piece thank you any other questions on the board okay thank you mr mall with that we will move to our action a portion of this of this item is there a motion on the floor i make a motion to approve the second interim financial report second i forgot what number we run uh so that's a motion to approve 13.1 by uh board member cruz gonzalez seconded by board member adianas um any additional discussion okay then we'll move to a vote and the motion passes four yes to one absent which brings us to 13.2 approval of consultant agreement between azusa unified school district and joe dixon of dixon smart schoolhouse is there a motion on the floor to move 13.2 uh so motion to approve 13.2 is there a second second second by board member po so uh moved moved by board member audience second by board member beau uh any discussion hearing none we'll move to a vote no no yes i was just was taking a breath um um so how did we select nixon smart school house [Music] so we reached out um to four other school districts as well as the cash who actually handles all the school facilities infrastructure to get recommendations and this was based off cost and highly recommendation did you so did you look at other consultants as well or this is just the only one that you considered no we looked at the ones that are being used by local school districts as well as the ones that are listed by that and what was the process to determine that this was ended up being the one that you're recommending um based on the work that they've done at local schools um primarily the one that we saw at mountain view as well as the cost of this currently hourly rate any other questions or discussion and we'll move to a vote and the motion passes four yes to one absent moving on then to 14.0 curriculum and instruction and specifically 14.1 presentation of the management information systems mis technology update welcome manual please bear with me while you set up get this [Music] good evening uh please feel free to stop me at any time and ask me any questions do you have any um the purpose of this presentation is to provide a road map of improvements to reach our goals uh what are our goals uh to our goals are to make learning equitable uh make it student-centered and create a 21st century classroom environment to promote our district's mission statement where are we today currently we have a mix of modernized and non-modernized campuses upgrades and improvements are required at all sites and most of these are behind the scene meaning you don't see them so as an example that access point that's up here that we're all connected to wirelessly has a cable that runs to a communications room that is connected to network equipment that then runs to another communication room that is connected to more network equipment that then goes out to the internet and provides you that internet access right let's just do what we're doing now so i'm going to provide a timeline of of the technology through phases right so there's six phases some of these projects are belonging to these phases are projects that can be run concurrently such as cloud-based services content management and malware protection and some of these are dependent on other projects to be completed such as the phone system now the phone system is a major project that will require infrastructure to be upgraded we'll start with phase one infrastructure which is a critical piece uh really the foundation of the following phases then we have phase two which is system which are programs used in daily operation phase three is cyber security which are programs and services that work to secure our environment and mitigate risk phase four are devices in hardware which are end user devices sorry anything my glasses update camera that would be used uh for instruction phase five is support and communication which are software and services to decrease respond time for support improve communication and end user knowledge to minimize need for support and then you have phasic which is really what i think most people want to know about is the classroom that's the final phase that will benefit from services above from the services above to provide an equitable environment for students improve so the first thing we're going to have to do is upgrade our infrastructure the goal is to increase the one gigabit and 10 gigabit connections that we currently have to 10 gigabit on the lan site we hope to accomplish this by the 2023 calendar year currently our wan is set to 10 gigabit now what our wan environment is it's the connection between school sites in the district okay what we're hoping to do is on the 2023 school year is upgraded to which will allow for more bandwidth to do this we need to um do a physical network right we need to upgrade our equipment one of the things that we've done recently is upgraded our firewall i don't know if you noticed that previously our internet was so much sluggish our firewall just can't handle that load so what we did is we purchased a firewall that accommodated the need of the district but also supports a 20 gig throughput meaning that when 40 gig i'm sorry meaning that when we upgraded to 20 the firewall will continue to operate perfectly fine you can ask do you want us to interrupt with questions or at the end no go ahead okay so with the with with upgrading to 20 to 20 gigabytes right um so what's your anticipation for how long that will that move will last and i only asked because i mean it was very recent that we came we got from one from one gig to 10 gigabytes right and so just i mean understanding that technology is going to continue evolving right um um moving to 20 gigabytes how long do you think that like that investment will last before we're going to have to then probably circle back and then probably up the speed again so i will be talking about uh timelines in in in later flights but regarding this particular project of went from 10 to 20 right um we currently renewed our when our wind project right which meaning that we've had 10 gig the last five years right uh and so up for renewal what we did is we continued with the 10 gig but we allowed the option to increase 20 and the reason we did that is because uh as more devices get included into the district and they need increases that 20 gig pipe will not be that thinking pipe will not be sufficient right and so there's things that we want to do to make this future proof and providing that 20 gig connection will allow us to continue off i guess my question is so how future proof is that like so you think that's gonna last us another five years ten years i know it's estimates and then you know but that's what i'm asking okay so so the best way to answer it again as we get to more explanation of the infrastructure uh what will the equipment that we're purchasing um is currently will be allocated to run support 20 gig but it can support 40 to 100 gigs yeah yeah yeah so we can we can grow it out okay this is this is really just that physical pathway from sites to school districts where the need isn't there to increase it to 200 gigs right now but you're investing in hardware that's that that can that can be expanded correct [Music] uh so the firewall is one example um core switching is what we were talking about right now uh which is again a work in process and the four switches are uh the aggregation points of all sites so what that means is that again that access point is going into a communications room and that communication room is going to our core um all all of these communication was going to work for at a school site you're doing the same thing you have uh uh you have switches that are at the edge that support the classroom that goes to the core and then the court comes back to our court and so we have the equipment in place or we're looking at purchasing the equipment to again support that increased bandwidth uh the next thing we want to do is actually upgrade the physical cabling so speaking to see what you were talking about um right now some of our idfs are running copper which only provide one gigabit so while our wan is 10 gigabit by the time it gets to the school site and potentially into a cabinet that supports the classroom it's it's that it's downgrading to one gigabit uh so obviously we need to make sure that we upgrade that gamble also the current fiber that we have in the classrooms modernized and non-modernized only supports 10 gigabit throughput right and so the idea would be our proposed idea would be to upgrade the fiber uh to support speeds up to 100 gigabit which again which future proves us for the future the next thing would be the copper to the classroom manual with that and to remember cruise control at this point so with this with the cabling as we're as we are replacing internal cabling as you pointed out uh the cabling here to this this uh uh access point what is the bandwidth of the cable that we're replacing it to so so on the fiber side we're going to jump from something that supports 10 gigabit to a fiber that will support 100 that's internal cabling yeah fiber really fiber really only goes from the idea of cabinets to our core right it distributes it then to the classroom on the classroom side that's a great segue the copper to the classroom currently we're writing cat5 which is old right and therefore prone to packet loss and not shielded right and so one of the things we're going to want to do is upgrade that cable into cat7 which is shielded and provide 10 gigabit speeds to the classroom that means to the part where you plug in the computer right which is amazingly fast um currently devices really don't support it and devices don't support it but that will eventually come about and access points will at some point support it which will we which most devices are connecting wireless okay which leads us to wireless our goal is to provide a more robust wireless experience we want to move to the wi-fi 16 wi-fi 6 standard that's a new wireless spectrum that was introduced a couple years ago that allows more channels of communication and less interference among devices we also want to expand those access points to x com to come to common and external areas currently we really only have access points in classrooms and in some offices uh and so through modernization we're actually putting a cabling to the outside of our buildings that will allow us to put radios out there to allow uh events to have happen where people will be able to use the blacktop area students will be able to congregate and launch areas that are open and have internet access provided by the district any questions okay the next one we want to talk about is yes um do you have a price tag for this do we have a price tag for that um so currently the hardware so we we have budgetary numbers um we don't have an exact price tag because what we're looking to do is currently upgrade systems uh uh in phase and so we have projects that are leading that infrastructure to get upgraded we do have a current price tag for us to upgrade um the core switch in the core switching and the top of rack switches at every site and that's if i can give the total is about 2.3 million that does not include the remaining the remainder of the idf cabinet but it will provide us that 20 gig uh transport to from the core to the classroom or sorry to the idf it is part of that expenditure current year or is is it all for next this current year we're hoping to purchase the equipment currently sooner than later because of the time delays of shipping that product and so we need to make sure that we order it in time uh so that we're able to submit that deadline of 2023 upgrading to 2018.
please move to a quiet area and mute any background sounds so that we can hear you clearly and per our usual please state your name and address at the beginning of your comments is anyone in council chambers liking to address the planning commission for this public hearing mr leonard are there any indications of folks joining remotely who wish to participate nope all right then i'll close the public hearing and read the proposed motion but if a hand sneaks in just let me know the ann arbor city planning commission approves the ann arbor chinese christian church site plan dated march 8 2022 as the site plan complies with all applicable requirements of the unified development code and other applicable laws ordinances standards and regulations the planning commission approves the following landscape modifications one allow existing landscape islands to remain without bioretention capacity and two allow parking lot to continue with greater than 15 spaces in a row without a landscape island can i have a commissioner move that moved by commissioner lee seconded by commissioner hammerschmidt any discussion go ahead commissioner lee thank you uh i apologize if this is redundant but please uh if somebody could remind me why there's no bio retention required for the island i i imagine we talked about in december but if i could get that reminder that would be very helpful sure that was um originally proposed due to the or not proposed due to the uh limits of disturbance that were not including those areas and some landscaping in that so that was the one of the original landscape motions uh lance sorry landscape modification requests originally that was granted back in december but because it was tied directly to the site plan that's why it's included again before you tonight so there's no changes from what was included in the december plan but but really why it was granted i believe the first time was because of the lack of disturbance in those areas perfect thank you other questions or comments this seems to me based on your description of why we're seeing this again is that it was caught in that limbo um [Music] just out of curiosity is there a sense of how many additional proposals are in that situation that we're gonna have deja vu all over again i don't um i can try to report that i don't think too many uh in these circumstances we had one that was came back because it was awaiting a brownfield plan and so that's why it didn't proceed immediately to the city council in this case a variance was associated with it off the top of my head i do not think of a lot of other in that example but i can do a quick analysis and share that with the commission at a future meeting please don't put any effort into that um it was just out of curiosity because i'm i'm just wondering like our changes have consequences yeah i guess then i'm gonna get somewhere between zero and three okay that is amazing i think it's a pretty low number because i don't have any others that are caught in between there and yeah it's kind of unusual that is the amount of research that i'd like put into the matter thank you very much anyone else all right mr leonard i think we're ready to vote commissioner mills yes commissioner gibrandal yes commissioner sovay yes commissioner abrams yes commissioner hammerschmidt yes commissioner dish yes commissioner lee yes commissioner clark yes commissioner weich yes motion carries unanimously it's approved very good next up is thank you sorry thank you bye i can't see that now that where did that voice come from now we know um all right uh next up is item 9b which is we're only going to hold the public hearing and this is for the maple cove 2 for city planning commission approval and before we open the public hearing if you just want to quickly remind us it was because there were yeah mr kowalski can provide an overview of why it's being rescheduled the public hearing's being rescheduled and then i think we do have some petitioners available if questions arise but i think based on our error uh mr kwalski is going to provide a sort of high level overview of the petition as well and then we can proceed to the public hearing if you're comfortable very good go ahead mr kwelsky i don't have a presentation of course though um just really the high level overview of the um so what the maple coke project is we gave you a brief background earlier it's a 70 unit apartment complex there are there's going to be three buildings 86 parking spaces it's located on the corner of miller and um maple of course and there is a small wetland kind of in the middle of where the apartments are being proposed and um with that there's it requires a wetland use permit because they are maintaining that water budget to that but there will be some alterations within there and unfortunately the the first pass of the public notice did not um i left out the wetland use permit so now we we so obviously that's an integral part of the petition going forward so that was why we had re-noticed it again for the next meeting that would include the wetland use permit at that time all right very good we'll get all of the details and see what this looks like then at the the next meeting which is in a couple in a couple weeks um so we will then move to the public hearing as before uh if you've dialed in you can press star 9 if you'd like to participate in the public hearing for the maple cove 2 site plan um if you have joined by weblink you can use the raised hand button and if you're watching us now you can dial 877-853-5247 [Music] please state your name and address at the beginning of your comments and i want to make clear now that even if you participate this week you are welcome to participate when this comes back before us so if there's anyone in the audience that would like to participate in public hearing go ahead mr garber thank you chair mills ken garver 28 hammer hill cord i guess i get two shots at this which is unusual but welcome um but it's hard to come in tonight on this petition without a full development team presentation and staff report um kind of out of my element without that help i'm glad there will be another public hearing um but it looks to me from a design point of view this strikes me as a parking lot strewn with three blocky buildings surrounding a small wetland not great but acceptable there's no affordable housing maple cove one charges more than fourteen hundred dollars a month for a one bedroom apartment and i doubt maple co two will go lower that's crazy expensive at least to me uh but the petitioner can charge whatever the market can bear um what i have real trouble with is the use of gas to heat these buildings this is 2022 we're in a climate emergency and the city has a climate action plan that assumes no natural gas in new construction as i wrote you earlier gas heating at maple co2 will generate 910 metric tons annual co2 equivalent emissions for perspective the city is developing a project to install 3.2 megawatts of rooftop solar panels on city buildings this will prevent 2 700 metric tons co2 according to osi that city solar project will cost taxpayers 6.7 million dollars so maple cove 2 just by burning gas will wipe out fully one-third of those emission gains so even a mid-sized apartment complex like this if it proceeds with gas heating really undermines the city's decarbonization goals in the meantime the city just unveiled its green rental housing plan to encourage landlords to retrofit their existing buildings with electrified appliances including heat pumps this effort feels kind of futile when we are at the same time constructing brand new rental housing with gas furnaces buildings that someone will have to retrofit at some point at huge cost without a full staff report i don't know if this project is fully compliant with local ordinances mr kowalski didn't say there may be issues with parkland contribution or with the wetlands permit i don't know but since the petitioner is on hand i will [Music] direct my comments directly to them if your construction manager has no experience with vrf heat plumb systems please consult with some of the fully electrified apartment projects in ann arbor now underway uh i suggest contacting brad moore who called in earlier tonight or eric doyle on the valhalla glen development team steve gabers at lockwood senior living or sean bus and ryan tobias at 211 package thank you thank you mr leonard is there anyone calling in yes caller with phone number ending with five three four you have three minutes to address the planning commission good evening this is tom stalberg again calling from lowertown in ann arbor i read mr garber's letter that he wrote to you and heard what he just said and i really want to thank him for his comments and thank him for doing the homework and the math for all of us if we're going to adhere to eight to zero if we're going to make an attempt even to get close i'm not sure how we can keep building the way we're building ken said it well i'm not going to go over the same ground i will add that there's uh a pud coming in just north of here uh where the developer said in their pre-pud meeting that they intended to meet the type of sustainable building techniques on that project that we'd be looking for and they're also intending to have affordable housing on site i believe 15 of the units it is maybe 80 some units so i think 13 units of affordable housing so we have affordable housing goals we have sustainability goals and we need to be meeting them with every project every step we take in the wrong direction in terms of sustainability and building is something we have to somehow overcome and mr garber laid out the math on that quite well this is one of my big concerns about tc1 which i won't get into because that's not not what we're talking about now but the similar thing occurs in many cases here if we're going to meet our 820 goals we can't be missing golden opportunities for some of the biggest differences in our carbon footprint and then be just chew it around the edges with some of our other actions the one question i would have for you there's certain things we can and can't do we understand that there are certain things we can legally do in zoning and that we can't do uh but is there something perhaps you can talk about like you did with ev chargers being quite eevee ready can you have a building that is currently built to be powered by gas heat but that is electric ready just like you did with the ev chargers what is our ability as a city to somehow build in a requirement for electric ready when a building is going under new construction in 2022 2023 whatever this would be uh or if we can't do it on this project but in if it needs to be a law change to make it happen in projects as soon as possible some way to require them to at least be able ready to convert over to electric usage if we don't do that now these buildings are going to be standing for decades and we're in a deficit in our 820 goals starting immediately and we're going to have a hard time achieving those goals thank you no other speakers indicated all right then i will close the public hearing and since we don't have a motion to read in front of us uh yeah just uh no motion or action but just to be clear the same uh this petition will reappear on the april 5th agenda there will be a dedicated public hearing and a full presentation of that meeting all right um now we're into the other business section two items that i should know were had additional memos sent to us by staff late today uh the second of which we did talk about at the the uh working session um but i will certainly happily read the room as we're talking about these to decide whether we take action tonight or we want to come back to these um so item 10a is commission review of the proposed um workforce housing resolution mr leonard yes so this briefly appeared shortly it was presented just like a copy of a draft resolution that was put forth by city council and referred to a series of boards and commissions for feedback or advice on future consideration of it the this was presented to the planning commission and we had a very brief discussion it was um i think it had you know been in uh provided the previous night so i shared it at the table and frankly i just honestly sort of had some difficulty in finding the best way to provide some support to the planning commission on how to approach that feedback generally the resolution proposes a a dialogue with the university of michigan towards the goal of adding 2 000 workforce housing units to north campus oversimplification but the bulk of the resolve clauses are around the city staff specifically the city administrator structuring a conversation with the university with elected officials potentially with state uh elected officials and and statewide agencies towards this goal and we also uh at your at your direction i reached out to a couple members of the university of michigan to invite them to come and talk about this and or their upcoming north campus master planning i think they were sort of in the same mode of processing what the implications of of this resolution might be and declined that it was sort of too preliminary to have that conversation with the planning commission r so given that i look back to our policy documents our comprehensive plan and included some probably the most high level relevant sections of the comprehensive plan that specifically relate to north campus and i'm to summarize uh our our document our plan says that in the event that the university were to uh sell or otherwise private development might occur on areas on north campus these are a series of recommendations about how the planning the city should respond to that to be clear i didn't go into a lot of detail about proposed density in those areas in those recommendations versus existing density on those those areas but generally my read is that the land use recommendations in the comprehensive plan are pretty consistent with what existed there at the time the plan was adopted around 2009 and so this resolution summarizes that and it provides potentially two scenarios for the planning commission to consider of course i am happy to provide any additional support or information that would be helpful for you to provide that feedback if desired but one option a is a pretty um minorly amended resolution that is my review of the areas that might be most applicable to the comprehensive plan recommendations and the planning commission specific role in land use policy and it follows a lead that some of the other boards and commissions i think specifically the energy commission i don't know where the environmental commission or transportation commission are on it but i think they are um looking at this resolution from how do if this were to occur how does it relate to sustainability goals if it were to occur how it might relate to transportation goals as the planning commission and legislatively the city doesn't have review authority over the university so that's why the comprehensive plan is structured in the way it is that in the event that this were to be developed as private property then this is how we would look at it so option a is acknowledgingly sort of a pretty minor level of feedback i think to that resolution recognizing that the planning commission doesn't have too much role in it this is resources of conversations of city leadership and university leadership and ultimately the university taking a path to undertake that type of work option b is another scenario that i've presented here which is in short recognition that probably highly emphasizing that legislative framework that the city doesn't have regulatory impact over what happens on north campus that thus far and it's only you know i want to be clear it's one email and one response so i don't want to define a lack of interest but perhaps given that we don't have land use authority over the university they have thus far not expressed this as a goal that they've identified maybe it would be best for us not to devote city resources into this conversation and in fact put similar resources into maybe the areas of housing policy that we might have more influence or impact on to be clear i think adding housing units there could have a positive benefit to the city it would provide another housing typology it would provide more housing units more than likely i would anticipate that if developed it would be by the university itself which would be a narrow um a narrow market if you will but an important and significant market in the city but um so um that's that was my intention here it definitely was delivered to you late that's part of a reflection of my trying to find my voice with ways that i could tee up some possibilities for the commission to consider um happy to answer any questions that i can or as chair mill said if it's something that you'd like to spend some more time on it could be postponed it's not under a particular deadline we could postpone it to a future meeting if you wanted to just consider it or if there's other information i could provide thank you mr leonard um also late and so it got printed out and put on your at your seats is my uh email exchange with uh john mursky who chairs the environmental commission energy commission energy commission okay i couldn't remember which of the e's one of them has already passed it and so he sent their marked up version and you can see from the email chain just wondered what we were doing i hope i did not overstep my bounds and saying this is what i think which is trying to report back that like we saw initially effectively what mr leonard had said um i i believe that like it's important as we're thinking about planning personally to know if there's any indication of what enrollment's happening so that we can plan accordingly like that's really important for us like an input into kind of the trends that we ought to be taking into consideration um in the future that's my personal opinion um i uh but but that's effectively where this email exchange came from so other thoughts on what we ought to do option a option b option c that you want to come up with commissioner abrams just a um question about process our our role here you mentioned that another commission had passed it do we have to vote do we have an up or down vote on passing a resolution or is city council asking for our feedback which could take any form yeah i'm seeing a nod from city so city council has asked the planning commission for your review and feedback on this resolution so that because you speak as a body if you want to provide any feedback i think it should be a vote but it is not you are not authoring this resolution um you could endorse the resolution but the city council will be taking any action that this body shares other bodies share and then ultimately they will be considering what if any of those suggestions changes modifications ideas might be appropriate to include or not and ultimately city council will be deciding whether or not to direct staff to undertake these roles thank you for that clarification um just in response to option b my sense is that this so far is a one-way conversation and that there's not a lot of initiation and enthusiasm coming from the university about engaging in this dialogue however i also don't feel that i personally understand how resources are allocated at the city level in terms of the city administrator's time and even the city council work plan so i don't feel that i'm in a position to say that i you know uh necessarily want to weigh in and how that how resources are allocated i think my how how we could weigh in potentially as a body is to assert the importance of housing uh and maybe just what we think are the most effective ways to increase housing in ann arbor which i think on my top five list of top five ways would not include probably this conversation with the university because i don't unless they indicate but we also could declare our you know enthusiasm for having that conversation if they ever wanted to have it with us um that's that's my initial two cents other two cents or more worth go ahead commissioner dish i i just would like us to dispatch with this efficiently i am not inclined toward a because i don't actually want us to pass this resolution i would rather that we not vote on it but that we send some remarks forward and i i like the list of things that's under b and i think adding to b uh just what commissioner abrams just said an affirmation of the importance of housing just that um the i think that that would be fine i don't think we have a very charged work plan and i don't want to take any time with this other thoughts go ahead commissioner gibrandal i agree with commissioner dish that i feel like um like some comments are great you know if people are seeing things i personally don't want to take a huge you know side track for making this perfect the way that we would see it to be perfect because i feel like we have a huge agenda in front of us that we do have a lot of control over and that this is something it takes two to tango and we just have no idea what the other side is interested in or has any you know and so you know i think it's great to kind of put pressure on the university to see that we're interested in this that's awesome but um i don't i feel like we just in terms of our bandwidth i just feel like it's more um efficient and effective for us to focus on the work plan that we have and to offer comments in you know in good faith with this at our session now if people see things that are obvious or whatever that's great um but i don't want to devote this could take several work sessions i think to really get this to a point where it feels like fully vetted by but by the work that we do and i'm i don't know that i want to take that kind of time given that um it sounds like there's been a rather kind of lukewarm um reception on the other side at this point that i think it's i think it's awesome that people are you know want to create this i think that's great um if they have time to work on it but i just feel like we have a lot that i feel like we really we've been so frustrated by so many things that we can't do with our the things that priorities we do have that we are limited by and i feel like we have a agenda in front of us that we just decided on that are things that we can do and i would really like to spend our time and energy primarily on that um and and to support this that's great but i just don't want to spend a lot of our bandwidth on it that's where i am right now and i would also just say that environmental commission has discussed it once um but there hasn't been any kind of vote um on it lots of questions brought up and and things like that so i think only energy commission has passed it okay go ahead commissioner sovay i'll just add that i appreciate you know the understanding of what is public land and where our body can actually weigh in and not and that the comprehensive plan that we have in front of us has recommendations if it becomes private land and i would only reinforce then that the future comprehensive plan is where these may be the most productive conversations uh in the bigger conversation where the university might come to the table since we are doing like larger visioning and city planning at that time so it may be the most productive point of resources to allocate more funding and resources into the comprehensive plan to push this conversation forward in that agenda instead of in a separate resolution so that's kind of where i see this and comprehensive plan um kind of battling for the same conversation and it's more productive in that arena than seeing this resolution spending time on it now that's about all i have to add go ahead commissioner weich i'll start with a question to staff um the radric farms golf course which is outside the city if the university were to release that could we annex it even though the what us 23 sort of separates it do we have enough contiguous land to bring that end to the city that seems unlikely to me given the annexation agreements we have with the surrounding jurisdictions okay so my recommendation was going to be that if the university wants to help with housing they could release that 285 acre golf course and then we could zone it appropriately for density but it seems like that's unlikely but it could come into the comprehensive plan conversation around um developable land that sits around the city to try to serve uh the community in its housing crisis but i echo everyone else's comments that i don't i really would prefer not to spend a lot of time on this commissioner hammerschmidt i'll fourth or fifth whatever number i am um everything that was just said it's like one comment and then a question i mean i get i guess to me i'm not really understanding this in light of the university not you know indicating that they would be a willing participant in this conversation to me it does seem more of a comprehensive plan conversation i mean if they wanted to sell off frontage on plymouth and like make that private and that could be developed as housing that feels like a better route to pursue than a conversation to discuss the university building units of housing that then aren't even in our tax base and we don't even as a planning commission we have no control over what they do anyway so why would we weigh in on that so i guess my question then is if we go this route of like maybe we just send a note or something brett what is the what is the next step on that i think we've all i think we all probably agree we don't it doesn't make sense to spend a lot of time debating and making comments and line changes and stuff to this um this proposed resolution so what what do you think the next step would be would you draft something would we working session it yeah i could present sort of a more refined if it seems like we're leaning towards some version of option b i could present a more refined motion to a future meeting or if this is in the ballpark the the other things that i've heard are the importance of housing and i could reference some of the aspects of our existing comprehensive plan that talk about the importance of diverse housing types i'd probably just sort of pick more general as opposed to specific references to recognize that we value a diversity of housing typology and then we could put a reference that that this seems more applicable to a comprehensive planning conversation and if that if those two seemed like appropriate if those two are the points those could be the sum of what you communicate or um and i think that'd be perfectly fine um i think the bullets that are on there were sort of you're seeing me trying to process um how i would present some different scenarios to the commission but um it could just be as simple as i would i do want the commission to speak so um so whether if it's you would like to convey the comprehensive plan emphasis on housing and that this is a more appropriate comprehensive plan somebody could make that motion second it we could vote on it and i would i would forward that and share that communication with the planning commission and we would send it to city council similar to like a memo similar to what we did for whatever it was that we did however long ago that was yeah okay does that help anybody want to make that motion because those are the two points that i thought should be brought up commissioner abrams i would like to make that motion great so anybody want to second it moved by or seconded by commissioner dish any discussion can i just clarify that it is um that generally the city the planning commission believes that housing is important this conversation about this goal would be better housed within a comprehensive company comprehensive planning process and that's it it's not necessarily a declaration that yes this resolution is good or bad but just the feedback in response to it yeah okay and i would like maybe this is too much editorializing but in comprehensive planning process thinking about like there is a deficit of housing right now we know that also like planning for the future important to understand also what like what growth is anticipated that's what a good planning process also is thinking about so um those commissioner abrams and dish on the move in section other discussion about what it yeah i guess i would i just want to just bring a little bit of context too and just the understanding that the university owns an enormous amount of land over on the north campus like it's it's rhetoric farms is a drop in the bucket of what they own and and there is a certain amount of like supply and demand and they they own a lot of land and so it would be very significant if if they were to release some of that towards this so i just i want us to just get that i'm not changing how we're thinking about it but maybe that's part of kind of what we communicate is that we're kind of stuck with what you know what's left right with some of these things and they have a lot of it i mean they really do so um i don't know how that gets integrated but i i do want to just set the stage with that a little bit about just how much land they do own over in that area too that like even even a tiny percentage of that could really go somewhere and i know they also are you know they are getting towards the end of some of the age of some of their housing over in north campus too where they're having to make decisions about these things because it's either fix a whole lot of stuff or or change it all over whatever and there is you know opportunity with that so i don't think this is just like pointless but i also just don't want to take up a bunch of our time on it so i don't know if there's a way to kind of contextualize a little bit around some of that too because it is a huge opportunity if they were to soften on their willingness to be able to think about housing beyond students well i would one way to do that would be to think about the framing of the comprehensive plan so the comprehensive plan says if this land were to be sold this is how we would look at it one way to do that would be to sort of raise that and say this would be a really good thing if the land were sold and this is how we would look at it right so i that would be one way to address that or just simply as you said this is a very significant land holder it occupies a lot of land in our community and the decisions that are made there are impactful i also think that the infra the research that you've pulled together the snippet that you include here um at the bottom of page one and the top of page two i think would be helpful to you've done the research already if we communicate that that we've already acknowledged this relationship um between within our existing comprehensive plan which effectively says if we just had a little bit imagine the goodness go ahead this is just a comment i don't many of you probably are already following this but there's an interesting battle going on in berkeley right now between neighborhood groups and the university um and the neighborhood group recently won a court case that forces the university to limit enrollment to 2020 numbers uh but the state legislature i think is actually swooping in to save the university but um and the neighborhood group is using you know california's environmental laws uh and claiming that the increased enrollment is a pollution anyway it's just it's interesting i think it's really complex i don't think it's such a clear clear sides but um it's definitely other communities are are trying to figure out how to handle this situation as well mr leonard uh based on our conversation now what i am envisioning is a a memorandum from the planning commission to the city council that will highlight that portion of the existing comprehensive plan that emphasizes if this land were to be sold this is how we would review it i would probably editorialize that on behalf of the planning commission to say and this is a significant portion of land in the city it's impactful then would highlight our existing comprehensive plan language about the importance of a diversity of housing types and that this level of conversation is probably better suited to a comprehensive planning process perhaps the cities the universities or both and that's what i would communicate based on what i'm understanding and the motion made go ahead commissioner weich it's just a clarification which i think may get resolved when we get to the comprehensive plan which is we talked about the university releasing lan back into the public domain for purchase what have you but is there some way we could be strategic in how we signal that so land that could be annexed um back into the city so i don't know if that is meaningful at this stage or if that's a conversation for later but just as i heard you read that out it occurred and my question about the golf course because they could release the golf course but then that would be problematic because we wouldn't be able to annex it so um yeah just i'll i'll give you that and we can do with it what makes sense i guess my intention would be to just highlight what commissioner randall was saying is that they have we're talking about a very significant portion of property that could be used in a lot of different ways i think that i think that's sort of what i was envisioning i don't know if i'd go so far as to say like for example area a is probably the most promising so that's i don't think it's quite going to where you're going but but it's trying to recognize that the decisions that are made there have some real potential to impact have ripple effects on the the balance of land use planning and how the city goes other comments before we vote to say and we're voting effectively to say mr leonard come up with a memo that can be sent on rv behalf just to be clear and it'll be shared with you for some reason you say that's not what i meant and then great okay all right all in do you want to no all in favor please say yes or raise a hand i see all of the hands so thank you mr leonard for helping us with this um next up is the review of the is 10b which is the review of the fiscal year 23 city council policy agenda we did quickly review this at the working session last week yep similarly this is uh city council on an annual basis uh shockingly from the title sets their legislative policy agenda this is how the city council ultimately directs staff to tend to pending legislation allocate resources be it lobbying legislative changes the like we this was presented at the working session i am it's an opportunity for the planning commission to provide feedback you don't have to but it is welcomed um to that end i've made sort of a couple of very minor changes to it uh one uh under the first page instead of i've taken a step further to specifically encourage the opportunity for virtual meeting flexibility that's a conversation that the city has been initiating or having at the state so i think we've learned that it provides flexibility for participation in a variety of ways so if we could uh make that permanent that's great uh we talked i mentioned at the meeting the elimination of racially restrictive property covenants that was actually already included i was referencing it like it wasn't just proposing a simple change to facilitate and specifically make it easier there are a couple of house bills that have been introduced i didn't go so far to specifically reference that just again this is intending to set the city council to set sort of the direction that they want us to pursue um to support those activities and um those are the only changes that were loosely discussed at the work session that i threw in there if planning commission is interested in adapting this forwarding it or any different changes you may but you don't have to commissioner clark um it's not an appropriate time for just a question that's something that's not a change that's already on there um i'm just curious about the advocacy for inclusionary zoning and um given that i think the last working session we were kind of discussing um the affordability premiums and whether or not those have been successful and just i'm curious where the advocacy for inclusionary zoning has come from and just like if that's based on research um across the country many different cities exclusionary zoning um which is the uh ability for like rent control and things like that um it hasn't been effective and i'm curious just where that originated from uh good question i think it's been on the legislative policy for some time historically the city and other communities have been pretty hamstrung legislatively to find ways specifically to lever private development to advance affordable housing goals i think inclusionary zoning has a long-standing tool that many communities have sought to utilize for that purpose i agree with you that i think well i don't i don't profess to have a great bank of knowledge but my i will tell you of our local experience is that i think we're seeing some of this and we'll probably encounter this when we revisit premiums we've seen it in other times where when we are asking traditionally market rate developers to provide affordable housing units that can also often be very challenging and so i think inclusionary zoning is i think it is probably a worthwhile policy goal that it gives cities the ability to do that but i agree that i don't know that it's the right tool and it i don't i don't know to the extent that the city is resourced that particular item i did i did think about whether or not that was still appropriate to include down there at all but my sense was if the state legislature enabled it a tool it gives us and other communities the ability to think about the potential to do that um so in short i think it's probably just been on there for a long time because we haven't had other tools as a means because of the rent control act that would otherwise allow us to require affordable units in private development do you want do you have do you want to keep going follow up yeah go for it um i would just kind of maybe encourage us to consider what would be in our best interest because um if ann arbor if it were allowed in the state and if ann arbor or like you know just what it would do to competitive um our ability to attract developers compared to other cities that did not have that policy and whether we might want to carefully consider what's in our best interest in the long run and what's worth prioritizing rent control i'm pretty you know i haven't seen any evidence that rent control doesn't do anything both sides create two separate markets and slows down development and new market opportunities so i would want to really strongly encourage us to reconsider at least how we approach that lobbying advocacy other comments go ahead commissioner survey i think this is kind of raised but number nine advocate for the inclusion of non-binary bathrooms in the michigan building code would be the change advocate for the inclusion of non-binary bathrooms it's the more appropriate language to match and if i could to commissioner clark's point if if it's desired you know again this is an opportunity to share that feedback with the city council if we don't think that's a worthwhile endeavor for the city to be advocating for we could also propose that that be removed as well i mean it's ultimately council's decisions but that's this an opportunity for us to provide that feedback i trust the research um i think that a lot of things that we do sound good like we get behind an idea but if that's what the research suggests that it's not effective i'm not an expert in that space um i i think commissioner clark certainly has more expertise in that space than i do and so if that's the recommendation that it may cause more problems than good i don't know that every anybody on council necessarily knows that and sharing that i think would be helpful so i would be supportive of of suggesting deleting that along with the comment about why it was deleted go ahead question i mean i think inclusionary zoning is typically broader than rent control and so inclusionary zoning would enable us to do by right what we are having to do by premiums right now and presumably we could craft it the way we craft our premiums that if you want to build here 15 of your units need to be affordable which you can meet by a payment in liu to our housing you know fund i know that's the way that they do it in evanston illinois which is the only other place i know um because i'm not a professional and that that is something that we do do but we're having to do and end run around the lack of of that particular form of inclusionary zoning which i know that teresa gilatti does like that um i think you're absolutely right about rent control it's the the result the research on it is is very very mixed and um so you know i don't know if there's really we could put some nuance in there you know with caution towards rent control but you know or something like that but you know none of this is until the legislature changes this is kind of a wish list so i'm not sure how much nuance we need on a wish list go ahead just wanted to um a clarification point i guess is that the premiums um and we had our work plan discussion i think there was some conversation about the premiums maybe not being utilized or being a detriment to the growth of those areas um and i guess i would just worry i think maybe we could say something about exploring it or maybe at the city council level could maybe explore that as a goal but i think that maybe there might be putting resources into other objectives for lobbying might be until we sort out where that might be and what happens with our affordable premiums that we currently have and maybe reevaluating those and then the next step might be at the state level but i think we might have some like housekeeping to do with our affordable housing premiums sorry that's a bad pun but yeah so um i think there might be some space there go ahead commissioner silva is there just room to kind of add a second sentences line to request you know like the pros and cons research to be done right like right now it says support and advocate for the ability and really i think it is like um like support and explore the ability of these things like maybe it's just that word that changes but really kind of pushing that we're not going to support and advocate everything that's currently on the table but there is one of the policy and gender goals might be more about exploring that work and i think that's what i'm hearing more there's there's kind of more homework to do instead of just jump on this bandwagon right away it's that possible language yeah but that tells me that it shouldn't be here because this is this is directing staff how when when posed the question in between the opportunities for council to weigh in what should the city administrator tell the state legislator the city's position is on this and so that would suggest to me that we don't want to be representing to the state legislature that ann arbor definitely wants inclusionary zoning because we have questions about it so um so we could add that but i think it's i'm hearing that you're making a case that we're not quite ready to declare that as our legislative policy and probably it shouldn't be there but uh i don't think i feel like rent control is one of the policy my uh this is where i'm getting into areas that i don't fully know about but it's not synonymous with inclusionary zoning and so i feel like if there's some part of what could fall under a big umbrella that there's questions about i think that that's different than throwing like i don't want to throw the whole thing out because i do think more inclusive policies are important if that makes sense and as a reminder we don't have to take action on this tonight if you'd like some other language on that we could um i could bring some um perhaps uh coach clark could help me share some of that research as well we could get from the office of community economic development their kind of perspectives and provide you with a little bit more information go ahead commissioner clark i think it might be helpful if we have all of the same definition of inclusionary zoning because i think we all might be kind of looking at it from different lenses like a maybe more colloquial use versus a more technical and it just might be helpful to know exactly what we're asking for when we say inclusionary zoning and i think it would be really helpful for our staff and our lobbyists to know that too right being being more explicit i think would help a whole lot of people so yes go ahead commissioner weich uh so would this be the place where we would recommend to our lobbyists to try to get the state to change how our planning process can require various forms of energy uses and developments that is under and i was going to talk about that okay um that's on page five under number five support the adoption of the 2021 building energy and construct sure if it was in there because that's such a broad statement and then i went and looked it up and it's a really big document so i couldn't scan it quickly so it's so exciting so i would say yes so there's two different things kind of at play here one is like get rid of uniform building codes entirely which i don't know that that's totally what we would want to do instead this would allow for us to have stretch goals and my psa associated with this was this is being taken up today actually there were hearings yesterday today and tomorrow if you right now um they are getting ready to pass a pretty good but probably could be better 2021 building code um for both uh residential and commercial okay comments are due by 5 pm tomorrow night that is the psa for everyone so you could also go to lansing tomorrow and speak but so yes it's there and that's what i wanted to make sure was in here too i mean it but it'll be moved by the time this goes for a way because for the lay person it may not feel like it's in there in that sentence it would it would it be helpful for the city administrator or the lobbyist to sort of detail like for example dot dot dot and just a sentence under it as opposed because otherwise you have to go into the ibc to try to figure out like does that allow a city to require um you know geothermal as an option that gets considered as a part of a site plan so i think i i hear you saying it's there i think i'm asking for clarity for layer people including myself lay people that there's some kind of statement that would be like for example this would permit the city to restrict the use of gas which like mr garden has been talking about right every planning commission meeting so yeah yeah and really that's kind of talking about what's in the zero code appendix which will enable that yes so i think that for adding that sentence i i can commit to helping if we postpone this i can commit to helping write a sentence associated with that other thoughts sorry my duck bill keeps getting in the way underneath your duck bill too yeah all right it sounds like then we want to um do a little bit more tweaking and bring this back okay great um we didn't make a motion to move anything so that's what what we just will do unless anybody objects okay super um then we will move on to item 11 which is public comment um this is the final opportunity for persons to speak for up to three minutes about any issue um on this agenda or not on the agenda whatever floats your boat um we'll start with folks that are here in council chambers and then move to remote participants if you've held up with us this long you know you can press star 9 if you've dialed in you can use the raised hand feature if you've joined through zoom or dial 877-853-5247 and enter meeting id 6634-1226 mr leonard we'll call on you if you have raised your hand in one of those ways um please move to a quiet area and mute any background sound so that we can hear you um and start your comments with your name and address please all right see no commenters in the audience here are there any online mr stolberg you have three minutes to address the planning commission hello again this is tom stalberg calling from lowertown in ann arbor a couple items that you discussed um first off as far as the university and housing goes i think it's important to note that the university has added about 8 000 new students over the last 10 years that's fully attributable to out of the country and out of state students which tend to be a wealthier demographic which has led towards uh what we've seen which is the development of luxury student housing to try to meet that need the university put in i think a thousand beds or so the private sectors put in thousands but we still haven't even hit that number just attributable to the university's increase in enrollment over the last decade so they are a player in our the dynamic of our real estate market and it should be addressed i understand why i listen to you and understand why you don't want to spend your time on it right now and understand the route you're taking but we should also understand that the university owns a ton of land and the university is participating in bringing in additional demand other universities right now are seeing declining enrollment that the university of michigan is not so again that's another consideration of one of the commissioners mentioned what that what are the trends and support for us to know in our planning uh and that does belong as a comprehensive plan type of discussion speaking of the comprehensive plan uh it's time to get back to that um there were some questions raised how do we get four units uh on every lot or how do we re-zone single-family to everywhere all the ours whatever to duplex well we have a comprehensive plan revision process and if the citizens of the city of ann arbor our community say that that's what they want we revise our comprehensive plan to say that then you can look at making zoning changes to codify into law what we've changed in our comprehensive plan until such time there's an expectation based on the master plan excuse me the comprehensive plan of what the zoning law should be i think r2 tonight changing the lot dimensions is appropriate because r2 is still r2 it's still a duplex other things that are less appropriate would be things that are not expected under existing zoning for example four units on single family or duplex slots um with the one exception that was mentioned earlier but 30 more seconds has to do with very simple uh common sense that we have a comprehensive plan it sets up an expectation and then our zoning codifies that in the law and it's not intended to deviate uh from the comprehensive plan we're supposed to update that comprehensive plan and then make the zoning law to match the new comprehensive plan so i look forward to that process when it comes hopefully soon thank you very much thank you no other speaker is indicated all right we can move on to item 12 then commission proposed business commissioner g randall i'm sorry that i totally missed this but we never really discussed the churches within the industrial use thing in any kind of way and so i just wanted to just briefly say something about that um and that is uh that the setbacks are really different from manufacturing than for some of the other districts and that i just want to make sure that if churches are part of that that they realize an industrial facility might be like literally right next to their church and so that's the thing that i feel like is a little funky about that because they can manufacturing can be all cheek to gel and that's fine but if you have a group of people you know singing beautifully together and there's huge clanging and you know things like that going on next door that seems a little tricky to me in unless the person the petitioner like has their eyes open about what that actually means because i think that um most people aren't really paying attention to that kind of thing when they're thinking about buying land and oh we can we can use this so i don't know how to address that because the setbacks are zero which is kind of incredible really but that's the way that it is there so um in the charts you know of the setback so i'm not quite sure how to best address that i'm not saying that we shouldn't have churches within that but it's somehow it seems like you could lead to upset parishioners when there's an industrial use next door and they don't quite get that they have to be right next to it so i guess that's my only thing i would like to just kind of do a post script because we didn't really talk about it as part of our main agenda even though it was one of the things that was on there and i don't i think it was just kind of part of the package and we sort of voted in the package but we didn't ever discuss it as an item so i just wanted to kind of register that as my concern about that do you voted with the majority do you want to bring i we don't we don't we can bring it back for reconsideration if you'd like at it at the next meeting i guess i'm just wondering if if staff had any kind of thoughts about that moving forward if you feel like there's safeguards in place that of which i'm not aware that would you know call my my concern about that yeah i guess um if you wanted to explore it i would suggest maybe reconsideration makes sense generally i will just um share and i i would i would want to bring um c planner alexis to leo back but there are other uses of the m1 that are of a similar differing nature right to other m1 uses and so i would just say that that was definitely a factor in trying to figure out sort of equal impact and so from from our perspective we saw i don't not to disagree with those potential conflicts but they exist now right this is definitely adding a potential exacerbation of that by adding another use but i don't believe in any way we're sort of creating that framework that doesn't exist already and so on the flip side i think that was part of the rationale is that other very similar uses are already established in that they might experience similar things this seemed to be a compatible use with some of those other ones yeah no i agree i think that that makes a lot of sense because there were a lot of other uses in there that you could have like daycares and funeral services and funeral services and things like that too um i guess um maybe it's just a matter of um i don't know you don't really have control over when people are buying and selling property you know so that's up that's on the that's on the buyer i guess to be aware of that it's just something that um i'm working in an m1 property right now and so i just said there was something right next door and it's like wow it's zero setback there you know and you kind of don't i think you assume there's a setbacks with almost everything and it's just not there so i agree i think it's it's because it's part of a larger context of other things that have that too i don't want to necessarily hold up the process but i just kind of wanted to put that out there and say it out loud so that's it if you sleep on it and still feel uncomfortable with it i believe that at the begin for the next meeting you can bring it back for reconsideration so if you think that we ought to talk about it more feel free commissioner weich just in quick response to that because i asked uh miss deleo about that at our working session it was a church that brought this petition for us to change because they are in that zone and now they're they were non-conforming until we made that change tonight and then we checked my church because we have an auto dealership uh immediately to our north two of them and so that that very um same situation but we're an o so which was okay i guess other commission proposed business all right i will entertain a motion to adjourn moved by commissioner weich seconded by commissioner clark all in favor that is all the hands have a good night folks and a good week you
right and you brought it up now to 139 and i'm just wondering what happened to the 142 before well the head start money's john that she's referring to that that's what that's what we left out that that's that's the money is that the 200k is the number i don't think i don't know if the committee is aware of that or not but maybe we should update them on that the head start one because go ahead now because last time we were told we were like 4 million in in the hole and instead of the 2 million and you know counting that up to 142 so we're talking 139 i said well what happened to the other maybe um maybe i could put a short list together and send it around tomorrow morning that shows the different pieces right that's okay my john just my understanding maybe just either further confuse terry and myself or clear things up last month uh the document we tabled we were like 1.4 in the hole okay and on top of that was the question about uh the reserve money the 2.4 million okay so the 2.4 million has been resolved and it is in this year's budget so that brings this up to 139 whatever and um the 1.37 that we figured we were in the hole has also been reconciled at the moment to bring us to a present present momentary of 100 000 above budget subject to change without notice and we still have many months left am i in a ballpark john yeah and uh some of the work we've done in the last month is we've um took a very uh detailed look at at the general fund the school budget itself who was being paid there what their titles were where they worked that kind of thing and we found that there were a number of people that should have been paid for in the grants as part of this carry forward along with um just our grant plans so there are a number of changes um that were made in the last couple weeks just to put things where they should have been um i think that's why you're seeing a more favorable look this month because the the accounting is is better and i like it does that describe that exactly i was not describe it or yeah yeah so teresa that this the 141 number that you're mentioning is uh the 2.245 which is that carry forward esser three uh three yeah three i'm sorry sr3 is um it was part of the uh june 8th plan um as john mentioned we have moved numerous people from the general fund that should have hit that 2.245 number and that's why the number of 141 you're bringing up is that it includes that carry forward i realize you folks have done a lot of changes in the month but i just happen to remember that it was lot more than that 139 number and uh so that's fine that's fine i appreciate the explanation no for for next month we'll make sure we'll we'll i'll add a little line in there a blip or something showing that 2.245 is to carry forward per you know what was adopted last year um and then that's where you're going to see 141 wasn't it um finance saying that we couldn't do that and i guess you resolved that so yeah like not mentioned we we identify individuals that were in general fund that should have been hitting that 2.245 number which is part of the esser so for example brookfield right we hired x amount of individuals some of them were in general fund versus esser and those individuals needed to move over completely including their last history from july 1st if they started in july 1st so that's what we did in the last few weeks ed and john i and my math might be wrong on this so i think the the 141 number teresa's referring to is 137 100 right the 137 million was the budget the 2.4 was the reserves number that brings us up to the and then the head start monies i'm not i think we're at one or high end of 139 and 200 000 right and then and then the head start monies brought us up did the head start monies bring us up to the right because that 250 thousand dollars is missing right now i don't know if the media is heard and i and i lost like actually some uh i lost service for a second i don't know if you if we explained the 250 000 that we lost to head starters over since the last time we met when that thing was tabled 250k has been lost from our budget and i don't know if the committee is aware of that it's 214 000 head start thank you thank you and it's included in the 137 150 number so okay we have to make that up i haven't found a way yet for the new year's correct thank you right but that is now a deficit for us right because okay just to clarify okay any other questions ladies and gentlemen uh you may ask a question please hey welcome aboard i can't see you on my sorry i got here late um uh thank you for the information guys i just want to kind of get a sense from you so is it my understanding then that by the end of the year you know once all of these numbers have sort of sorted themselves out we have a stronger sense of where everything's going to fall you guys are going to move the monies where they're going to go and in preparation for you know next year's budget and making sure everything's lined up where it should be yes absolutely um and i i added it i think if there were gonna be a favorable balance at the end of the year to return to the city or spend on other things we'd be seeing it by now and and we're not um it was just too much um absenteeism uh because of covet that we had to uh cover so if anything there'll be more spent out of the s or grant it's an allowable expense than we had planned okay and does that have any impact for next year's budget then given that we had certain money set aside for that year i i don't think so because uh the sr-3 grant um there were some positions we just were unable to fill now that that grant goes for three years um and and there's some well for example we we did we're not staying in brookfield for two years we're getting out so there'll be some capacity there uh that may have to be re repurposed or will be repurposed okay so in terms of the budget then that's gone to um the mayor's office then you still feel confident that we're going to be able to uh yeah well yes but that's a you know that's a 152 million dollar budget and the 149 um last year was we didn't get it so i mean it's for i think it's very important we get all the 152.
thank you yeah uh going on to the systems um the i'm going to provide a workflow to better understand how systems should be working um at the moment um there is no automation um there's no automation and account provisioning can take a little a little bit longer uh assigning content to users can take a it could take a day or two and so the things fall through the cracks unfortunately because of that lack of automation but in an ideal environment systems would work like uh the sis aries or hrs or human resource systems are what drive all of these chains so you have a student that gets enrolled in one of our campuses right or a new staff member that is entered and hired for a position uh through an automated process through a nightly sync or daily sync the system will detect the user pull it from either the sis or the hrs system and then provision their account as needed based on a rule right students will not have the same permissions as teachers uh and staff members will not have the same permission to say the administrator right okay from that automation the next step would be to provide the digital curriculum these are textbooks right uh and it should be site-based meaning that a student in high school will not be getting the same content as an elementary student right and it's programming that same student in the high school um would not be getting a math uh a spanish content if they were learning french right and so those things would be something that's automated through the provision next you'd go into your cloud service cloud services are uh are things like google classroom right uh things that we use in the cloud to provide us access to other things our last link or one roster uh which will provide us access to our single sign-on or other applications is cloud service right and what that means is when you provide or provision the account for that student they'll have access to google classroom but they'll have access to join the google classroom whereas a teacher or staff member will have the option to create a google classroom and add that student onto them to that class then lastly you go on to your mdm a new student provision they need a chromebook sign or staff members provision they need a a laptop or a device assigned to them the mdm solution will allow us to manage it remotely uh push out applications uh or remove applications as needed and more importantly if the student and or employee was to leave the district we'd be able to uh provide device accountability which will allow us to reclaim that loss or stolen device if it wasn't turned in any questions um yeah um are you know this is the end of this slide yes it is so in terms of um these systems um are you will you just be looking to automate them or are you gonna be also just evaluating whether or not we can keep the certain certain systems like for example the student information system right are you going to we're just going with what we have are you going to evaluate um what what other what you know what's the best tool for us to be using no so yeah so a great question so our aries and our hrs systems are our systems that we currently are not looking to replace at all right currently we are using a uh uh hello id uh to provide and provision accounts um but it's not a very it's a it's somewhat of a plot system that it does not pull data as well as it would like we would like it to and the if the rule-based provisioning doesn't always work right and so we are moving to a system called one roster uh well which will do essentially the same thing but we'll tie into the hrs system and the sis system and allow us to do that role-based provisioning in a much better fashion so we do have a solution in place to do that um but we have to create those workflows uh and those rule based uh those accesses that we haven't quite done yet that we have to standardize and okay staff member gets access to uh to digital curriculum or a teacher does but a staff member may not a blackboard will be given to an administrator but not necessarily a staff member things like that so will there be a time at at any time where you will evaluate the system that we have and and and see whether or not they're there yeah we have we go i mean so so as the sis and hr system is that or like you just mentioned blackboard right like we've um you know there's a student i mean systems we've been using now for many years maybe decades right and obviously technology changes and so just you know just making sure that we're going through a cycle where we're evaluating on a regular basis whether or not this is the best tool for us to be using yeah i will be i will be speaking about uh supporting communications and so like blackboard will be part of that that feature but yeah we really are assessing just about every solution that we have to find a possible alternative if one is required okay but for right now sis and hrs we're we're good with those yeah air is our is our is our assistant choice in hrs unfortunately i don't want to stand for benefit because we're going through liko is what we have to use okay uh next is related to cyber security uh so i have five categories of focus for cyber security the first one being disaster recovery uh currently we are backing up our data uh and it is being saved off campus uh through a service uh but it's limited and and restore restoration is complicated uh so the goal for us would be to be either purchase equipment in-house or off-campus or an online service called disaster recovery as a service that would allow us to off-site this data and more importantly bring up critical services if our data center was to go down right and and so what that does is it helps us in case of a catastrophic event at the at the moment if there was a catastrophic event in our data center it would take off a backup and so we wouldn't have equipment to operate if the district goes down uh the rest of the sites right so the solution would be something in place that would allow us to continue to operate whether the district was up and running or the next thing would be url filtering and url filtering is something that we recently deployed we had it in the past but now with our new firewall we are able to apply it through policy based access so a student at a high school level would have different access than a student elementary school right a staff member or a teacher would have different permissions as those students and administrators would have different permissions as them the other thing that a url filtering allows us to do or firewall will allow us to do is decrypt data ssl traffic so secure socket layer is a is a a standard that will encrypt data so that as it passes through the network or through servers you are unable to see it but as a district because we manage the data we will be able to decrypt the data uh figure out what is actually being asked of the request and uh and then say whether we want to allow it or not and this is big for google search because google and just about everything else encrypts their data um and so you want to make sure that you're able to see that search that student is looking for in case it's something malicious or with bad intent the next thing would be uh just to clarify so currently right now we do not have a url filtering where there are layers of permissions given to different we do we do have that yes we do our new firewall yeah it's policy so yes we one of the first things we did when we came in when i came in was replace our firewall which allowed us to do that url filter right yeah so that is something that we currently are doing um next thing is really the next uh category is content management and this really complements the url filtering because we are able to see the data and filter the content that is inside our network but when the device goes home what what are we what are we filtering what can we filter what are we seeing that our students are doing or or or can we limit access to certain sites from home at the moment we can't and what we're looking for is a solution that it's an added layer of filtering uh it will it's device centered meaning that now the device is going home with the student and because it it doesn't matter whether you're at home uh at a neighbors or here it will it will monitor the content and prevent it it's another layer of filtering right any questions uh the next category would be male or protection uh this reduces the risk of device infection right exploits unfortunately are discovered every day but we don't have the manpower or the capacity to patch our systems to make to meet those those exploits to patch those exploits uh so an exploited system can be used uh to provide access to uh to encrypt data uh and then require us to pay a ransom to get our data back right and so a student device or a teacher devices goes home uh because there's no filtering it clicks on something they get a hacker or something that somebody the device gets infected it gets brought back into this district uh and because of it uh they're able to then you know be able to get to our data center encrypt the data and then send us a ransom note saying hey you pay us x number of dollars or you're unable to get your data back that has happened to neighboring school districts obviously having malware protection that is enforced and works well will prevent that from happening because it's loss of revenue and loss of instruction one school district that is locally i think went down for an entire month where they were not able to use the internet and the devices had to be collected and wiped and the loss of revenue to the district was in the seven figures it was a lot of money it's something that you have to be aware of uh the next um the final piece of the category of cyber security is network threat protected right and so again this works along with everything else that we're implementing the difference is it's at the it's at the network level that network equipment that we're purchasing has the ability to monitor that traffic and if it sees that device that comes into the network and sees that traffic and and notices something's funny going on it will it will it will stop that port or essentially prevent that student from being able to use the network and again again mitigates the risk of us being infected and potentially put in a situation where we have to pay around any questions we want to talk about computers uh laptops and tablets right uh currently there is no standardization across the district uh but standard standardization across the district will decrease our time to deploy we have a finite number of staff members right they're great people um but unfortunately one device uh can be imaged in just about the same amount of time as 10 devices or 20 and so having non-standardization means that they have to spend a day to compare this device a day to prepare that type of device and a data preferred that type of device right which will lead to delay uh standardizing the equipment means you can make what we call an image or a clone of that device and it makes it easy for us to implement and deploy multiple devices at a time right um that re also reduces the training needed to support the device a new device means the end user needs to be trained how to use it right and so if you have given a different device every single time that means more training is required and will potentially increase the time before the user feels comfortable using that device uh we also want to talk about phones uh now this is a big source spot i think for the district because our system is somewhat paid and it has issues with sometimes the phone lines going down right uh and unfortunately that's uh that's something that we need to focus on uh and what we need to do would be to upgrade our our traditional phone lines which are standard upper lines phone lines uh to what we call sip so an assess session initiative profile right that's an iep based solution that's a network-based solution and what that does is allows us to buy those ip based phones which adds a lot of um cost savings and improved performance right uh we no longer have to run phone lines for that phone because that phone could be plugged into the same jack that any computer is plugged into and so if teacher wants to move from there to there we don't have to run a line from one point to the other we simply plug it into a data drop and it hasn't connect connectivity other features that these new phone systems can include are caller id which we should have voice mail to email meaning that if somebody leaves a message you're notified on your phone on your email via email so you don't actually have to sign into that phone to get your message you'll have an email saying it was sent by this number and you're able to listen to your message through email right and more importantly extension mobility now extension mobility what that is is a feature that provides uh the user to have an id kind of like an email account meaning that with the right system i could log into that phone uh and and somebody dials my extension it will ring but if i go to another campus and i log into that phone if somebody calls my extension it'll ring over there right that kind of functionality is common and is provided with upgraded phone systems that we hope to get at some point moving on to specialized any questions i'm sorry any questions i just want to make a comment just you know kind of like what you said uh the phones whenever it rains you can't access certain fools right and so my question is when for the phone at the school when is this all going to transfer over so the first phase one or step one in that solution would be transition our old phone lines into uh zip lines uh which we are already currently talking to vendors regarding networks so we're looking at we're looking at multiple vendors to find the right pricing for that conversion what i can tell you is it'll be a lot less money than what we're paying now for traditional for phone lines uh but that's a phased approach we also need the network equipment to allow us to do that so transitioning over isn't enough but you have to transition over but you also need to have that network equipment that'll provide power to that phone and the bandwidth capacity to to make it work right so so there are delays and unfortunately we would love to be able to jump into everything right away but these are projects that will take time you have to create a dialing plan because now you'll have a extension for the phone but also extension to the for the person when they move around for extension mobility so there's a lot of work that will have to be planned out before we can implement so um when do you think you could have a timeline a time frame on those phases so we're looking to transition to sip uh early next year after that we can look at phone systems i just wouldn't feel where we could get phone systems because we're also waiting on the infrastructure and the equipment to show up and that is infrastructure is an 18 to 24 month project just because of getting the hardware installing the hardware configuring it and we talked about network equipments but i did not bring up the idf cabinet that have to be replaced as well to fit that newer equipment because it tends to be larger they are they need bigger power supplies so they tend to be a little bit bigger and so most of our idf cabinets where the equipment resides or fits into doesn't have the capacity it doesn't have the space isn't it like up in a cafeteria somewhere they're kind of scattered all over the place but yeah they're they're either in the classroom usually in a cabinet you want to make sure it's climate controlled on so yeah they're they're they're out they're different locations when you say early next year you mean early next school year or early next calendar year calendar year yeah they were thinking like january early early of 2023 yes and that's really dependent also um i you know i the question of how to pay for it has really come up so i was expecting to get that uh and so if we have to go to an rfp right or we have to wait for e-rate um that obviously will delay a lot of things right and so one of the one of the action items that you're going to be bid that you're going to be voting on is to add a contract that will allow us to get uh some of the solutions in place sooner uh so that we don't have to go to an rfe allow us to to go through standard contracts and it really exited i'm sorry okay so are we not opening up for bids you're saying we're not doing an rfp so so the solutions yeah so traditionally we can go to an rfp to request for a solution to be provided but but for sip conversion right what we're gonna want is really we have three bids that we're gonna get we're gonna get the best of the three bids and convert that over on the hardware there are contracts in place that have been have been used by other school districts uh that we use which is very common for us to procure hardware and and and and services and so i'll give an example the chromebooks right they're not expensive but by the amount of chromebooks that we purchase we need to purchase them off a contract if we if not we would have to go to rfp to have providers provide us a bid for that amount and so this is a way for us to be able to procure those services and devices without having to go to our and the common term there that typically we use is a piggyback so somebody else another district another entity has already done all the work they've done through they've gone through an rfp they've gone through all this process and they have found like the the really good deal and then we just get to piggyback on that and take advantage of the fact that they've already done all that work and just go straight to the to the to the purchase okay so moving on to specialized program mr hagee's here so i talked about specialized programs uh so cte courses stem courses right will usually require devices that are a little bit more expensive than your standard chromebook uh those aren't standardized which means they take a little longer to deploy uh they're harder to support because of renewal or refresh rates um but typically a class set is not enough right and so when we went to distance learning mr hague might have had 40 devices that he was able to use but he may have 100 200 students how do you give these devices to these students right um and so there are solutions in place that will allow us to do that um and also repair it reduce the cost of repair and management because as the devices go home theater cracks the screen a student breaks a keyboard student just damages the device overall the request to replace is much higher than a standard chromebook right and so it ends up costing the district more money so there's solutions in place such as vdi which is a virtual district infrastructure and what that does is it centralizes hardware either at our data center or through a cloud service uh and that provides access to these applications virtually with with any stable internet connection and they're accessible from any device whether it be a phone a tablet an ipad a chromebook a pc or a mac or whatever to be able to do these higher end applications uh without having to provide the student with a higher end device next we have sustainability right we have to forecast uh we have to create a plan that will meet that device the device refresh cycle of typically four to five years a good example would be our google chromebook uh google sets the end of lifecycle for those devices not set by the manufacturer and it's not set by the school district now the end-of-life devices will get no will no longer get uh security updates or patches which makes them vulnerable but more importantly and that does not allow the task or the secure browser to be updated which makes them ineligible for testing right and so we want to make sure we plan that out uh because it allows us to plan ahead for big purchases as an example again this year we're going to be losing about 5 000 chromebook devices um at the end of june per google not something the district wants is something that again it's going to go end of life um currently there's no impact because somebody planned ahead and purchased devices to allow us to to continue to operate right and so right now there's the device at home the device in the classroom uh so we are okay with these devices because a lot of these devices are at home and they they don't really impact us because they're not used right uh in two years however um we are set to lose more devices approximately 2 000 devices uh and so we are making arrangements again with vendors to find the latest and greatest device that we're going to be using to implement and then making plans to be able to procure the devices in two years why can't we buy them now with the money we have because that just eats up two years of google google lifespan right which means that they'll work we'll buy them now but they're only going to be good for three years in two years right so it's not something you typically want to do um this also requires for software right a lot of it requires licensing that renews every three years or four years and we have to uh we have to plan it out accordingly to make sure we make it part of an operating expense as opposed to a capital expense uh it's great that we have money now we're able to pay for things but we have to plan it out so that it becomes part of our operational budget so as the year progresses or new year comes in we have the monies to refresh right so to clarify then um that means it's a it's a five-year life cycle for for chromebooks four to five yeah it depends on it depends on when you buy them uh google does have a web page that will show you the devices uh chromebooks and their life and so uh this is what we used to determine that these devices were going to go end of life i'm crazy if i feel like i've seen 10 years as a as a life cycle on a google chromebook i i would love to see that device very happy you let me know which one again this is not something that we typically yeah and then what do we do with so if we have 5000 devices what is it that we're going to be doing with those 5000 devices that will be retired that's a great question so there's a couple of things that we can do right but one thing that we can do is we can reclaim those devices and there are companies that will take those devices from us and provide us the credit although not very much um and then we can use that credit to purchase more devices um the issue with that is again the cost that it takes to take those devices back uh uh get them all kind of uh through the reason through um asset management reclaim them take them off you know get them white and then present them back to the it just costs so much money that it's not necessarily the best idea the other thing is that we can plan out our assignments so that we can donate or give the device to the student after its lifespan and so one great example would be in a good plan ninth grade students will get a new device and when they graduate in in four years that device they can keep because at that point it would be somewhat at the end of its life and there's no reason for the district to continue manual just for clarity end of life doesn't mean that the device stops working right at all end of life just means that in our network it's not a safe it becomes a security vulnerability yesterday so it just means it no longer we will no longer receive vulnerable uh patches or upgrade and so there's a new feature that is being provided by google the chrome browser right the chrome os uh that device will not get it and so therefore it's something that we wouldn't be able to manage the device with um it also would now allow the security patches to get implemented which would prevent things like the secure browser which we use for the headphone testing to be installed yes i have a question with our device and um hardware do we recycle any of this uh no we so i think in the past we may have i i apologize i may not have an answer for you because um as i've only been here four months the devices that we currently have are the devices that we currently have that'll be end of life this june so i i would not i'm so there's this program that um other districts and high schools and there are some clubs here have have um that i know from back to asuza high and gladstone high school have done and that is the uh goodness what is it called thank you yes and then they they like have it right here on glass they have the sign and so forth and so this brings money to these clubs and so i'm thinking well if there's just some that are just laying around and people are bringing you bringing it back even if it's broken the screen's broken this company will take it back and we'll and i'm thinking getting money for it yeah that is i mean now of course that is an option again collecting the devices and then provide them to a company for credit um the solution that you're that you're suggesting would work because now we're it's dependent on the user just so we as a district would release these devices and then give the end user the option to bring them in to be wasted yeah we definitely i think that's a program so can we do something like that yeah i i don't i don't see an issue with potentially doing that we have some devices again that would be end of life and so that's the conversation i think we'd have to have and just for clarification there are our schools already do those right and it's it's a community um endeavor for people that want to get rid of their devices or their electronics in a proper manner and it becomes a fundraising uh event but like mr sanchez said there's lots of different ways that we can go with this in terms of our devices but we are liking uh or again we have to we have a little bit more work to do but it seems right that issuing a device to a student that they they then get to keep because again i want to reiterate that just because it's end of life doesn't mean it's not functioning they still can use it and still operate like it's all it's still good it's just in our environment it becomes a a liability and so that's why for us it's no longer a device that should be able to browse our network or operate and search on our network so i'm just gonna say this um there's a lot of computers which i know that this is why you're giving the presentation and so forth like you're getting but there's a lot of computers at a lot of the schools that are like dinosaurs right and i'm talking about those like the students can't take them home like they're like you know you can't even use them it's so hard to upload you know to even turn on i mean at gladstone high school i i know there was a lot of computers out there those are the computers that i'm asking that i would like to see you know go through a recycle phase um not the not the chromebooks that still have life you know that the students can use can take home they can use their own network you know i'm talking about those dinosaur ones that are been there for 20 something years and are just taking up room yeah i know we so we definitely could do something related to that the only concern would be licensing again uh we would have to wipe those devices so that before we hand them out to a student because of the licensing that might be on that hard drive related to software um can we do it yeah and also related to potentially operating system right where we would be giving them a legacy operating system that like for example windows 7 went end of support uh 2020 january 14 2020 uh and windows 10 will be end of support i believe in a complete year and so we have to plan ahead and so as long as we make them aware that we're getting a system that's with a legacy operating system that is not supported um i i'm sure we can find this okay support and communication uh so there's five steps related to support and communication the first step is related to incident reporting we do have something in place to allow us to do incident reporting but it needs to be the primary method of reporting the phone call the text the email the ask for support in passing uh our our work but they don't work as well as making a ticket right uh it's important to make that ticket because it'll allow us to document that request that documentation will eventually help out those future steps one of the things that it should do is integrate with resource management so that if mr ortega requested support for his device that resource management that ticket that he made would talk to the resource management so we knew which device he had and so we knew what kind of support he was going to need that was one less thing that he was going to have to provide it it also provides us insight on user issues meaning when you when you get uh when you're just getting a text or a call or email it doesn't really give you a full picture but if multiple user at a multiple at a campus are providing this a ticket with the same related issue then we know it's something that's more site-wide yeah bigger and we get to see that picture right and so that we can take better action because then we're just troubleshooting something that we think may be related to the device when it really isn't it's something related to something else like url filtering um it'll help us uh determine if there's an issue with the device right so a specific model device just tends to have problems with wireless a printer that has uh the same can the same issue where across the district is is having a street going through right and so that helps us address that issue of determining hey this device needs to get replaced we need to make sure we replace it with a different device not that device and we need to reach out to the vendor to see if there's a way for us to rectify that solution across the board right and those are the things that could happen with it or that will benefit from incident reporting so with that with that reporting um are you i mean are you thinking about scaling so that in case we face another something where we have to send kids home again that that the student and families will have access to that kind of reporting is just going to be staff level incident reporting so typically it's it's been related by staff so the way it normally is licensed it's by technician or or user that supports the the ticket incident it's not so much by whom's asking who's asking for it if we were going to uh allow students to create tickets um it would it would it would somehow it would it would be a little bit complicated because uh we the expectation of what the student would know or how they would fill out that ticket would be uh would potentially cause issues with trying to sort it to the right to the right user um and maybe making sure they had access right so i would say uh for the for the for the sake of making sure that we're able to tackle or get to a solution faster we would recommend that it be still on the teacher side uh because they would be make it easier for us to route based on location and so i'm not thinking about like the current system but i'm just thinking like though if something would happen in the future i mean hopefully never again right but but like i just remember like families had to call call a phone line and wait to get called back if they wanted help right and that to me was not i mean that was not a usable solution for most of our families so yeah that's that's what i'm thinking about when i say like are we thinking about is the system scalable if necessary so what we could do is there are again there's different incident sensors out there where we currently have this case um there are incident systems that will allow you to troubleshoot that will troubleshoot for you so uh students having issues with the wireless access point or internet connectivity the the reporting system is smart enough to go to that switch or that ap and restart it or check traffic and try to resolve the issue for you now when we talk about remote right having the student be at home it becomes more complicated because our systems wouldn't have that ability to see their home network um and so it would become a little bit more complicated so i mean i'm sure something we can look into i just don't know if it's feasible with the staffing that we have to open it up to all 7 300.
okay thank you next anyone else don't be bashful i'm not kathryn anything else anything further theresa kate gladys thank you but anything you would like to add ma'am yeah thank you uh mr chairman uh you know i know that i'm i i sort of abide by the rules i know i'm not on the committee and so i wait until the end of the meeting so the committee members can have their questions i have two questions um sorta explained to me account number five one one one one why is there such a small amount for our interventions how many months do they work per year and how can we move that account up because they work very hard and they work with our elementary students and as we talked about literacy last night i think this account is a very small account so i i need to hear because the last couple of years ago i sit on a committee and we have sought up the amount for the interventionists i will i'll go first i'll go first miss cooper i i believe and i can check now i believe interventionists are also um budgeted in a different line item under alliance okay okay are they under uh excuse me are they coming under teachers because they are teachers and they only work so many months out of a year i'm not quite sure how many months right so they they should not be i i can tell you that um a lot of them are typically budgeted out of title one okay and then we may have additional ones budgeted out of um alliance but typically every elementary school has a couple of interventionists budgeted at every eligible elementary school which is all of our schools with the exception of ais and now that our middle schools are also eligible um they are also drawing down and from that from those budgeted so i'm looking in here now to see how much they were allocated this year okay that's why i'm assuming they're not in general operating because they're typically budgeted out of uh title one and perhaps alliance but i'm just confirming alliance and how many uh total i don't have to have the numbers right now how many total uh do we have for all our schools and miss cooper can you ask the next question while i'm looking this up because it's going to take a minute while i'm in the system thank you before i forget it uh the next question i saw i want to talk to you and um i'm very concerned it might not show up on our spreadsheet but as we talked earlier and i think i mentioned it to jen we talked about that five hundred and thirty thousand dollars for repairs uh you know our school which ones of that 530 000 repairs uh which one is for the board and which one are for the city because i think when you're trying to talk to parents and parents say well uh the elevator at the high school is not working danbury board of ed is not doing anything is it a city repair or a border air repair and i think that needs to be very clear to parents when we're talking to parents about certain things uh that's going on within our schools so that's my question if i could take the first stab at that sure um the 535 000 that were miss cooper was talking about that's a lie a line item in next year's budget uh we've lumped it in what we call i shouldn't say lumped it's an improvement under facilities um uh when the call when uh miss cooper first mentioned uh one of the projects that looked like it would fall on a as a city project i checked with rich jalbert and uh he agreed it's it should be a city project um and he found another one in there i forgot which one it was so there are two um that could come out of the board's operating budget i think if we were if rich were here he'd say but we need to get it done so uh i think we want to make sure that as we take it out the city is putting it in theirs and that that's a very good discussion to have as we um you know put our final decisions together okay i truly honest i i truly appreciate uh the answer but again uh when we're talking to parents parents need to understand and i know i don't expect you to go to the budget and say this but somehow it needs to be shown that these are border repairs and these are city repairs okay and that's the only thing how you do it uh you guys have the degrees and the mechanism to do that okay so uh again uh mr russo uh thank you uh for ask let me ask my question because uh i'm very concerned uh about the interventionists and how we're going to make sure because we need to keep those people uh in place and if at any time uh if we can up that number or support them uh because they are working with our younger kids uh at a very young age and and we and they need that support thank you very much gladys and and your your experience and your tenure is certainly appreciated with this board and thank you for coming tonight thank you uh mr watson did you find the information i did so we have 13 interventionists budgeted um out of title one and so typically that's a grant that used to be in my department which is now in the finance department portfolio but the 13 pretty much indicates that there's one uh for one for every elementary school budget this past year i don't have a number on how many were hired um and i can tell you there certainly were challenges with staffing this year and a lot of positions there is definitely budgeted so that's that's where they that's where they're budgeted miss cooper they're they're they're in title one i'm entitled one thank you so very much anyone else if not i will take a motion to adjourn catherine motion motion to adjourn i'll second thank you all mr wallston ed john and come all board members who attended and please do you have my thanks for coming tonight thank you thank you very much for your explanations very much appreciated and we will see you all soon all right
and i'm not suggesting that i'm just saying like we should have this stuff in the back of our minds right because who knows what can happen in the future yeah no and i agree with you so that would take us into step number two which is remote assistance right we talked that was kind of it right a good remote assistance program will allow access to end user devices to be supported remotely so while the student may not make the ticket we should be able to access that device for the student remotely whether they be on campus or off uh and it it improves uh time to repair because the technician doesn't have to travel from site to site currently we have technicians stationed at a site per day and so if the request is needed at another campus they have to drop what they're doing grab grab a vehicle head over to the other campus and support it and then that travel time is loss of support right so remote assistance will allow us to fix those devices remotely from wherever they are that that reminds me when um when are we going to have a the technicians be at the school site are they already there yes they are yes they currently are right now what they what they based on the enrollment now our high schools have technicians about three times a week and then that same technician is at two other campuses one day a week uh a typical a typical deployment for one of our technicians is to do uh minimum one day a week per site that they're assigned and then have a floating date where they're able to support other campuses or the campus that needs more support and some of the larger campuses get a technician yeah but having this remote assistance will really help out because now they don't have to travel to that campus they can uh step three would be mass notification now mass notification uh is it should be event driven right so speaking about blackboard right but right now a blackboard message has to be generated and sent out as needed um um but it it can but it should be but and which works right uh but you also want it to be device and platform agnostic and adapt to emerging technology right and and blackboard currently works but we want to assess it to see if there's other solutions in place um um because going to the history back into the way things typically were uh way back when you'd get a mailer or a phone call right letting you know something was coming up or a mail saying register for new classes right um step two was posting it on the website right people pulled this or started getting websites and started they started posting comments or or content on the website so so if you went to the website you would see a notification there um then it moved on to email and text right and so uh you you you get an email because most people might have an email account or a text to your phone because you register your your your phone with the district and they're able to send you uh stuff uh now we have push notification meaning that you add an app to your phone and and and it will send you notifications uh uh as needed or as intended through that application right um and that's what the mass notification will provide step four uh is knowledge based now keeping in mind the previous three steps what you would what we would do then is is based on the data collected from instant reporting and remote assistance uh you can build a repository of frequently asked questions uh self-help tutorials and how to's which can be provided to the end user to allow them to see uh potential ways of repairing their device before submitting a ticket right that will induce it reduces the need to create the ticket and expedite a resolution because the end user can fix it before they have to make the ticket right um then lastly you have training right the last final step that we want our goal would be to provide our end users with these tools to keep them informed regarding technology and change it to our environment so this reduces the anxiety of learning new technology right putting new technology out there is great but if the end user doesn't really know how to use it they get that anxiety and they still refuse to use it uh they like their whiteboard they're used to that whiteboard right uh it provides a sense of empowerment that is user driven meaning that they have the option to look at that training video and learn about it and their time as often as they want and the purpose or the way we would implement this is with many videos like one to three minutes that's subject-based so that they have the ability to learn something as as they would like [Music] any questions okay and i think this is the slide everybody wants to get because this is the meat and potatoes that everybody gets to see when you walk into a classroom right uh so what's going to change in the classroom uh what we're hoping to do is uh introduce interactive panels um right now we have a lot of projector systems but interactive panels have a longer lifespan they don't have bulbs and there's no dimming meaning that in 10 years that screen is going to look pretty bright whereas a projector may lose its luster may not be as bright and replacing the bulb wouldn't be enough uh they al they also provide better picture quality meaning that projectors sometimes have you have to darken the room so you can see it clearly uh these devices as you can see right here with the lights on are pretty clear and and you can see them very very well right uh they also have the new panels will have integrated services like a web browser and other applications that will allow you to work with them without having to connect the device so you don't actually have to plug something in to use the whiteboard or to browse the web and present your content to your students because the panel itself will be able to do that next we talk about wireless streaming uh wireless streaming allows students and teachers to present from their desktop why have the students walk to the front of the classroom when they present from where they're sitting in their desk uh from their chromebook to that screen uh the new interactive panels will have this natively uh there it would support microsoft mirrorcast google chromecast and apple airplay uh which are the common ways of of streaming content to your screens uh and they can be added to existing projector systems as well right so it's not only to the new panel we can still add that to our panel the projectors that we currently have after that we would want to talk about collaboration tools um which will also be available in the new panels natively um they they will allow you to share multiple screens for a group presentation so rather than have the group walk up the front to give their presentation they could all sit from their up from their desk and present it but more importantly it allows the teacher to share their content from the class from their classroom to home and what that means is that the panel will have a code that code can be given to the student and so it's being presented in the class can also be presented at home next thing yes at the teacher that's teaching inside the classroom right what you're saying is that they can go ahead and project this to the kids um you know present this to the kids inside the classroom and also the student who is homesick can also get the same content and be in the classroom but just not busy that is that is and the second thing i i mean you're kind of describing mr hague's class that's why i looked i'm like that's your class because i've been there i've i've seen the things that your students do and i've always asked wow this is like amazing so when are we gonna get all this this right here yeah sure mr if you'd here come we use a software called splashtop which uh the district bought for us the thanks to frank chang because i was really disturbed the fact that we had students at home with chromebooks and i'm not a big fan of chromebooks but that's what we had and they could not get the lesson at home in other words we use the software so they can access from their chromebooks onto the computers in the classroom in other words they were still using the mac lab using splashtop five thousand dollars that's it okay i mean it's very nominal but it was a huge hit to this very day we still use splashtop so the question is do they get the same lesson if they're in front of the computer while they're sick yes they can because i stream my lessons uh from my classroom to anywhere on the planet okay so if they have splashtop they can go ahead and access that lesson anywhere simultaneously anywhere in the world and that's the technology only live what's that is it only live or do you record no i record it you record yourself i is both live and recorded you can go to classroom and what i normally do is after i i'm done talking i uploaded the classroom so they have no excuse so uh yeah that's what we do and it really helps me because in my class it's very much a hindrance for me to if a student is absent and believe me during the first few months of this year it was a there was a lot of action so i would just basically have them watch the videos that way i don't have to teach them again so when they return to class i tell them just sit there and watch the videos catch up when you can so it's just it's like it's if all the teachers do this it would be a big plus a huge plus so um i'm kind of i'm surprised i'm here for this thank you thank you he said you're surprised to be here you didn't get called to come speak to oh we we just deputized mr hague to come in here so these some of the solutions that i'm providing you right perfect use case right it's it's possible it can't be done right that's really what we're going for uh the goal for us would be to make it district-wide right and these types of solutions uh while mr hague is paying for software right we we don't necessarily have to pay that stuff for the panels themselves have that that solution embedded in free and so there are ways to making that kind of lesson happen uh and so again a great use case it's possible we know it can happen the goal for us would be to implement that this point ah okay any questions on that i think you didn't do paging or voice yes we're moving on to paging thank you thank you okay regarding paging okay uh paging is really just a speaker uh and an lcd clock that is uh that's going to replace our older legacy system our old clocks and our old speakers uh and the reason we want to do that is because again a lot of campuses are currently in need of upgrade but to re re-run those lines to get those speakers set up and re introduce system old legacy systems to make them work is really not something that i think the direction we'd like to go we want to be able to integrate with our security systems for emergency notifications meaning that if something was an alarm was a set or a code was entered on the phone system it would allow the students to be notified via the the clock or the paging system to say we're on lockdown earthquake please move move to your home room those kind of messages right uh and so that paging system would allow us to do that uh it also would be network based uh which would add the reliability and ease of management kind of like the phone system right we moved the phone from there to there on a new system we just plug it into another data drop if we wanted to do the same thing with paging it would be the same thing because it would just connect it to another right and so that it allows us to do that uh finally you have voice or voice amplification that allows teachers to communicate with the class using a wireless microphone and speaker and these speakers would be installed overhead uh to allow them to reach the back of the classroom right and so those are things that we would like to integrate into our classrooms to make sure that they're more uh tech ready student centered make it available for students to learn would that mean that um speakers would be also added at the back of the classroom yeah so so it's part of it's kind of already part of the modernization process that we're going to be working on uh and some campuses already have that voiceless voiceless system installed and so really what it is is just a some equipment that gets mounted and speakers kind of laid out through the classroom and it's really dependent on the size of the class and where you put them but the point would be is that instead of the teacher having a projector voice to reach the back of the class they can speak freely into that microphone and the speaker towards the back or wherever it is but allows so i just have a comment so i've loved everything you've said so far but i hate these pictures and i hate these pictures because this is not the paradigm right that we want to see in our classrooms right and so i just um you know where does the and we didn't talk about collaboration right but so i'm hoping like are you this is what you think i mean is this what our classrooms are going to look like with our new technology uh not so much these are unfortunately so we we don't currently have any interactive panels in our district uh we do have currently some campuses that are going to be purchasing some i'm talking about the straight lines of of seat for where you're you're imagining the teacher lecturing ticket no as places where we have different types of sitting and you know right that's that's that's the look that we go for this was just i think an example to show the interactive panels but not this not the seating correct i mean realistically uh the vision of the district would be for the everything i've said is the student doesn't have to get up or move around right but you can move the layout of the classroom uh the panel would be available for them to stream wirelessly collaboration would happen whether they're in campus or outside right they happen to be wanting to teach the instruction outside the teacher would still be able to present to them through wireless needs right i will picture-wise i will work thank you okay uh regarding uh looking ahead so we talked about the timeline related to these these uh projects right and so again the the big one is the infrastructure right it's gonna be 18 to 24 months uh really it's really related to um just the size of the district the modernization projects that are going on and then the time it takes to acquire those services and hardware and to plan it out to make it properly deployed um security is something that would take about 12 to 8 months but this is our ongoing project right so we talked about the firewall that's already taken care of um the email filtering is something that we're looking into to set up soon um content management we're currently testing solutions to find the right one for this district uh we are whiteboarding something called network network access control which limits access to certain users depending on your role and we are waiting on um uh the hardware for the network that protection to be implemented again those switches that we would then deploy would allow us to monitor traffic and prevent the bad actors from doing anything because we would stop them at the port then we go into standardization which would typically take eight to twelve months um so currently setting up the district standards is a conversation that we have to have with vendors not just for hardware for but for software and for licensing we have to create guidelines for device type deployments so that would require imaging asset management and device management right all of these things are projects that we have to plan out before we can deploy um you also would have uh we are in the discovery phase uh to find solutions for vdi so mr hague is providing a solution that will allow you to remote into the mac but that solution only allows one student to remote into the mac our solution will allow three to four hundred students to log into a solution to be able to do their homework right and so those that's the difference between something nothing wrong with that but something that we would we would implement this required um then you go into future ready assessments right one quick question about the third third step uh standardization so you say eight to twelve months but that will be eight to twelve months to standardize purchases from that point forward because we we still would not have the standardization or previous devices is that correct so uh so standardization is really what what we're really what i'm really talking about here is really just creating those standards and coming and having those agreements in place so that when our school sites look for a printer or a computer or that kind of device we have system into place systems in place that will allow them to get the right product that we can support uh better right now they're just there's a lot of different devices out there and it makes it harder for us to support and so really it's just having conversations with our vendors creating a possible storefront where secretaries or somebody can go in and look for a device and you have certain standards of a desktop laptop that kind of thing and so once that gets stood up uh we we should be able to standalize much uh okay which leads into our future ready assessment or a similar tool right um so the technology the landscape is constantly changing so what we were doing four years ago is not what we're going to be doing now right 10 gigabit wan connection being more inadequate now but now we got to jump it up 20.
um so should we as a department move in a different direction um and so uh with tools we can provide tools uh that allow us to basically uh move in the direction as needed to continually assess the technology department that we have and make changes to provide student-centered personalized learning initiatives to make sure that our students are getting the best possible education and that is it thank you any questions [Music] um i just want to thank you for being so thorough and um for supporting our teachers and just this is this is long long coming this is like i know we're kind of behind and i'm so glad that you're here like in four months what you've done and you know this presentation so i i look forward to this uh implementation and i would love to sit down with you and have a more deeper conversation on you know on devices and stuff but um yeah thank you so much for you and your team you know all of you guys and and uh the department um thank you guys for all that you do thank you and thank you mr hay remember cruz gonzalez so i have a lot of questions and it's very late so i don't know if and they're not really like direct like connected i mean they're they're connected to the topic but i mean i can if we want to do this at a different meeting i can hold my question or i can start asking my question um how about we how about we um just for the sake of time because in 20 minutes we'll have to we'll have to vote to to extend our meeting um can can we can we bring uh manuel back for some additional questions at a future meeting can i just say some big picture pieces that i feel like are missing so one and you referenced it was around budgeting and dollars and putting putting estimates to these pieces um so not only just the hardware investments right there maybe one time but you talked about operationalizing our technology needs right and so having us understand what those what that looks like and whether it's not built into our budget now or whether it needs to be built in um that's number one number two you also sort of referenced it and gavriela talked about it too in terms of like the you know the site-based tech supports understanding if the staffing we have right now in terms of technology support is it sufficient right is it adequate um i will say is it too much is it is it too many but i don't think that's really that the fact right so but really understanding what is our true staffing needs and so how do so that we can identify like really where we need to get to and have a plan to do that i think those are the two biggest pieces really so really like budget and and staffing um and my other the other ones they cannot wait thank you any anything else to add for now and thank you manuel very very thorough um and so look forward to having you you back to uh answer answer some uh additional questions thank you thank you then that brings us to 14.2 which is approval of fast open contract utilization services for the 2021-2022 school year my motion to approve 14.2 moved by board member audianus second second by board member cruz gonzalez any additional discussion hearing none we will move to a vote it's frozen i'm out okay so we'll do it we'll do a vote we may need to relog in here board member bo yes remember cruising yes whenever i honest yes and i'm also yes so that is uh four yeses to one app i'm sorry can you please check that i'm online again uh does that mean hope are we all in okay thank you uh so moving on to 14.3 approval of the contract between azusa unified school district and assessment consult consultation and treatment question to approve 14.3 is there a second second moved by board member ariana second by board member cruz gonzalez is there any uh discussion hearing none we'll move to a vote and the motion passes four yes to one absent moving on to item 14.4 approval of student attendance at the university of california san diego society of hispanic professional engineer event motion to approve 14.4 moved by board member adianas second second by a second by board member cruz gonzalez any discussion and we'll move to a vote and the motion passes four yes to one absent moving on to 14.5 approval of consultant agreement between azusa unified school district and academic solutions group llc motion to approve 14.5 moved by board member audianus second second by board member beau any discussion then we'll move to a vote and the motion [Music] passes for yes to one absent and uh my colleagues feel free to jump right in there with these motions and seconds jump right in uh moving on to 15.0 human resources and specifically 15.1 approval of tentative agreement between zeus unified school district and azusa educators association sarah motion motion to approve 15.1 second moved by board member adianas and seconded by board member cruz gonzalez any discussion then we will move to a vote and the motion passes four yes to one absent moving on to 15.2 approval of tentative agreement between azusa unified school district and california school employees association tear a motion ocean to approve 15.2 seconds moved by board member arianes and second by board member cruz gonzalez any discussion then we'll move to a vote and the motion passes four yes to one absent moving on to 15.3 approval of tentative agreement between azusa unified school district and azusa federation of adult educators is there a motion question to approve 15.4 seconds moved by board member adianas and second by board member cruz gonzalez any discussion then we will move to a vote and the motion passes four yes to one absent moving on to 15.4 approval of compensation increase for management supervisory confidential and unrepresented employees is there a motion for this item some move uh some motion to approve by board member cruz gonzalez second second by board member adianas any discussion and we'll move to a vote wait and the motion passes 4 yes to 1 absent moving on to 16.0 policies and bylaws as we look at 16.1 through 16.6 for the first reading are there any uh questions or any of these policies or board policies or administrative regulations that any board member would like to discuss then hearing none for each of those info items will move to 17.0 which is adjournment um 17.1 is there a motion to adjourn move to adjourn one second five four number bow and second hit five board member adianas any discussion then we will move to a vote and the motion passes four yes to one absent and on that uh note we are adjourned
good afternoon and welcome to the joint hearing of the comedian education and the comedian higher education and my glasses are fogging up today is wednesday march 20 march 15 3 o'clock p.m in hearing room 229 this meeting including the audio and video of remote participants is being streamed live on youtube you will find links to viewing options for all senate meetings on the live and on demand video page of the legislature's website this zoom meeting and youtube live stream event will include the three o'clock agenda for the committee on education and the committee on higher education in the unlikely event that we have to abruptly end this hearing due to major technical difficulties the committees will reconvene to discuss any outstanding business on friday march 18 2022 at 3 pm in this conference room and a public notice will be posted on the legislature's website i'd like to take this time to remind our testifiers that due to time restrictions on our hearings we will be limiting testimony to one minute per testifier per bill for people participating remotely please remain muted and video disabled until shortly before it is your turn to testify when i call your name unmute yourself and your time will begin after your minute is completed staff will mute you so that we can move this hearing along in an orderly and efficient manner thank you we will begin with house bill house draft two relating to civil rights requires entities with state education programs or activities for that receives state funding for educational programs or activities to adopt written policies and undertake other specified actions later than january 1 2023 requires annual reports to legislatures appropriate function to begin we have pitayashi interim superintendent for the department of education good afternoon chairs kidani and chairs mercado kim and members of both committees sean bacon interim assistant superintendent for the office of talent management speaking on behalf of interim superintendent keith hayashi in the department of education we stand on our written testimony and support and are available to answer any questions and are thankful for the legislature's support thank you thank you sean next to testify annie uchi deputy attorney general good afternoon chairs kidani and kim and members of the committees and hiruchi deputy attorney general providing comments on behalf of the department as stated in our testimony given what's occurring at the federal level regarding the revisions to the title ix regulations it may be advisable to wait for the adoption of the final rules to ensure that the state statutes and rules are consistent with the final federal regulations however if the bill continues to move the department requests that the bill be amended to define the term educational program or activity in order to specify which entities would be mandated to comply with the requirements of hospital 1775.
thank you for your patience everyone we have some technical difficulties there but kieran took care of it and we're ready to go thank you for attending our meeting tonight there has been adequate notice of this meeting provided by the board of education january 13 2022 notice and the co-stars setting for the date time and place for this meeting similar notice has been posted in the town hall the brielle school website and the borough clerk has been notified bro call please president yes here present right now thank you jeremy and if we did all [Music] is and we need an approval of the minutes yes and now for our presentations thank you [Applause] [Music] i'd like to begin uh with recognizing our class of 2022 student achievers i'm going to ask jackson bramley to come join us you know jackson it's with a great honor that i in the board of edu board of education get to present you with this honor but uh you were chosen um by the staff here and uh students all concurred that this year's choice uh is an excellent choice jackson brownlee has been here since he was a little boy and he has made his mark at every grade level that he's been at but when i asked teachers at the meeting you know when we nominated kids and jackson was the clear choice it was like what makes jackson the child who really should represent brielle school in monmouth county and i'll explain what that looked like and and why he should well let's just start with character because character is the most important thing and his character exemplifies what a brielle student should be all about there's never been one student that could ever say a negative thing about jackson he's everyone's friend he helps everyone and in cases like mrs lomae saying there have been times he's gotten up in algebra class and taught an algebra lesson better than any student she has ever seen jackson has the recognition of one of being one of the top technology kids in our school i'll give you an example he's involved in our reach program he achieved gold honor roll ever since sixth grade seventh grade and eighth grade he's always on the gold honor roll but in the reach program jackson uh we have a business invention class for our eighth graders and he helped create barcodes for every group that has a program that they're innovating or selling in our school jackson also designed the academic team t-shirt jackson also created and i said jackson you have to explain this because i'm going to say this wrong but jackson created video using coding and he says the simple way to say mrs carlson i said i want everyone to understand he made animals talk in this video and even his teachers can't explain how he was able to create it kids looked at his video in awe that how does he know how to do this and since he was young he just really was into technology and he like i said he has excelled in the area of technology creating videos coding uh whatever he's asked to do and again whatever he's asked to do every teacher says he's somebody that you could always rely on he's in school every single day he comes to school early he's always helping others his leadership abilities are beyond none other a great leader everyone looks up to him young children look up to him and jackson is with great honor and let me explain the student achiever in monmouth county every middle school or elementary school with an eighth grade program selects one student to be the student achiever jackson was chosen what we've done in the past for many years is all those students all those leaders from all the schools in monmouth county we gather at a location and there's a dinner and then the children are asked to go up on the stage and then there's what they call it eighth grade dialogue and the children are asked questions well then code that happened and we weren't gathering for dinners and we weren't celebrating that he could be with other eighth graders so this year uh jackson zoomed in with around the county and uh he did it from his home uh he did it for over two hours he was interviewed asked questions and ask questions about what were some suggestions that you would give your principal to improve your school uh what are some things that you learned at your school that are going to help you in high school and many other questions and it was video but we didn't get the video back yet right now we're hoping that i'm gonna open the curtain and show everyone because i can't wait to see jackson because he's a great public speaker and so i just i i said something i feel so robbed that you didn't get to be with all those other 14 year olds on a stage and i know you would have just you know made our school so proud so we can't wait to get the video because i know you did a phenomenal job uh and he was very even the day of i said are you comfortable with that that's what i'm all about i know the questions i have some great answers and i can't wait to do it i'd have been a nervous wreck but not you so um and because there was no dinner and you know mom and dad could be there your sister could have been there sometimes grandma wants to be there or someone you know we can invite guests so i said to him what we're going to do is uh you're going to pick three friends which will be hard because he has 88 plus friends and we're going to go out for lunch and have a great dialogue with your friend so i'm going to do that with him with great pleasure so jackson on behalf of the board of education we'd like you to be recognized tonight as the class of 22 student achiever of the year congratulations [Applause] he's amazing and now i'm going to ask coach mike and coach matt like the coaches to come here you know coach mike before you came in here uh coach matt meet you here oh yeah that's good for that okay he's good he beat you here you know yeah he got here early and uh he told me he wanted me to know that uh when you were in first grade he was your teacher and so he wanted me to know that and then he said you know and then like you know larry mandido and i went uh uh larry mandido was a student of mine and he looked at that oh yeah i knew larry he was really there no way yeah larry was one of mine uh but mike i've said this to you before the kids come back to school and just brag about you as a coach and all the coaches your wrestling program is second to none that's why you have 43 children involved in your program i think it has a lot to do with you three as coaches i think it's wonderful that it brings the sending districts together and for our children they have that benefit uh before i recognize my great wrestlers i want you to know i have a first grader and i've saw it in a paper oh yeah okay your song you keep it right yeah i have a first grader involved in the rep program his uh you know his name dom nick boskin is a first grader and he reached fifth in the state and i was almost going to recognize him but this is about our guys on this team but i want to tell my players here on the wrestling team that little dominant looks up to your program and to my kids here absolutely because wrestling means so much to him so we're going to hear about him but you know we have a wrestler that when i get at the end you know i think like he has his eye on t like tv since you know he's in fifth grade so i think dominic has his eye on him but coach i know you're proud of your players i appreciate that you're here with us tonight uh to recognize the brielle kids because my prejudices the braille kids are the best newspaper don't write down what they're saying the real kids are the best so uh on behalf of the board of education and uh the wrestling program we're so glad our kids are involved in we want to recognize our wrestlers for winning the division championship so i like to call up charlie kaufman [Applause] [Music] [Applause] shane kerstetter [Applause] sebastian mcdougall [Applause] congratulations and then uh also for the champion [Applause] but i'm going to st stand right here for a minute because coach wants to give you which all you guys deserve and all your hard work and dedication to win the division is really amazing uh and like i shared and dominic was watching this on tv but teague's been coming here as a champion since fifth grade and your coaches have always been impressed and maybe they're going to talk about it but winning the championship says a lot by their program but t since fifth grade has done it over and over again he's not only a division champion he was the monmouth county wrestling champion [Applause] [Music] he was the middlesex county champion middlesex and ocean [Applause] [Music] [Applause] like all our county program our drama program everything we do at our school we always hope is the foundation that you're going to take this with you you know you're going to stay with the program those of you who are not graduating but those of you who do graduate move on and follow this through in high school that's why we call this our foundation program it's a great program uh you have great coaches and if you want to say anything please i i just i want to thank you for for reaching out you know and bringing us in i mean the one thing that we've had issues with in the past was getting people from all the districts to participate and as of late it's pretty much been belmar brielle and madison had been like the heart and soul like i know i can count on having at least five six hopefully eight ten you know kids from these other schools to you know really make us this force that we're becoming we're taking some of these guys have never really you know wrestled years and years and years and then meeting kids from howell wall and freeholds that have been less than since they were little kids so um we're we're really putting everything together to have 43 numbers after cove it is was crazy everybody was jealous of that just like that one thing yeah the only thing who had more than enough was his walls but you'd be having power no it says a lot about your program and our kids along the shore it's amazing what a team they become by the end of the year t-shirts to school they wear their sweatshirts so they're proud to wear their bell markers so it says a lot about your program it says a lot about these great kids uh boys um we're very proud of you thank you for being able to be here because we did this kind of quickly can we get them in because this happened and it just happened and you're here and so coach thank you players [Applause] and now at this time uh before we start our regular meeting some of the boys when they came in they whispered to me that they have some reading and writing and math homework that they want to get done so i said if you want to lead after this portion you can go out these doors finally and we'll begin our meeting so thank you for coming here [Applause] hello yes at this time and at this time we have a visitor's business visitors are permitted to comment on agenda items only at this time we'll move on to committee reports and we'll start with district operations ted okay any update [Music] schedules for um we need to measure about 35 minutes the detailed budget meeting is going to be given at our next day so this is so good so just a couple of notes um we're confident we're technically not going to get too much so we're pretending [Music] um you know but uh this budget this bunch of more of us is mostly um maintenance oriented uh um [Music] that's um currently sends about 222 students we make up a pretty good chocolate minus one understatements or more so that's just a little bit of perspective as to what kind of best dimensions we have um briefly um it's scheduled scheduled to be completed probably sometime in the day a little bit back and forth with the contractors um how it affects messages and um essentially um the town of madison the town of manuscript has all of the depth and the town of atlantis one is one service with reimbursement from the district so the district's um position uh well it wasn't a formal referendum it's going to be treated like a referendum and the only the only effect to the sending districts with respect to those you know those those construction costs is going to be an allocation of that reimbursed payment very very fair we had a budget meeting this morning and uh high school has a lot of very interesting things going on um superintendent is a very forward-thinking person he cares [Music] themselves um how that affects us the tuition rate for the 2021-22 year was uh little over seventeen thousand dollars uh it's 17 um 17 693 issues so it's a server per people per people per people increase more information about that that's enough that's not all i have is that that service part of that increase in tuition or is that going to come later is that how they're going to you know so in other words all those articles that said this athletic facility will raise no taxes in the town for the quality all right i don't i don't follow immediately part of it is that i think the school system gets the first kind of chance of booking the facility and then the i think it's going to be open at 6 00 am to 10 pm or something to that effect we are struggling thank you well so um mask one you know you know the town of minnesota um how it enters into the tuition calculation it's only the interest expense component so it's you know so small probably slow so what was the increase last year like this year you said it's four percent what was that last year left and i wanted to show you how we how we guessed the calculation you know and um there were a couple things i was looking for and he you know he he hit on everything to my satisfaction i think they're doing a great job any other questions how many years thank you to the uh report and programs we did not meet in march but we did meet in february and i was not able to provide that report because it meant for about an hour and all the committee members were present including myself miss jones dr dean rozio and miss reid the administrators included uh ms carlson mr savia and jen bob and we discussed as always with curriculum on a number of topics real quick i think because it was prior to the actual occurrence we briefly discussed the exciting uh news that the governor was living in the united states but then we quickly delved into curriculum including the development of the four-year curriculum cyber cycle intensity where year one would be a review of the current programs and act as positive moving forward uh implementation during the 2022-23 school year for 9th 6th through 8th social studies 4th grade health k38 and ela four through cents we also discussed uh teacher observations to date as well as the spectrums of region with uh and things related to reach such as the upcoming short consortium convocation for grades four through eight and that hit on the themes of reach that we have in schools such as fine arts space music and forensics we also discussed the other end of the spectrum win which would be starting a segment three would win and post assessments made by ms love and the staff indicated significant growth of students we discussed intervention criteria such as literacy k-5 recruiting reviewing intervention programs for 2023 22-23 students k-2 were administered dynamic indicators of early liter literacy skills known as diablos as well as address students three through eight third through eighth in addition all students took i ready and take k through eight and both students and teachers were using the personalized instruction for our item uh we discussed how maria hundergrass the reading coach provided an introductory to diverse training to special ed teachers as well uh maths k-8 bridges was provided uh professional learning communities within the schools would then analyze the benchmark that we also discussed the atlas update that's the uh the curriculum program that will be visible on the site miss love uh has met with her team several times human titles intensity pacing guidelines were ready in february march time frame the meeting the award on unit summary standards mandates with unit summaries being public by the end of the school year reports could be run by ms love to ensure standards and mandates were being met updating all curricula to align with the 2020 nj sls completed by about september 22.
[Music] i'd like to uh i'd like to call the regular meeting of the brookfield board of education for march 16th to order um uh please start by joining with me uh for the pledge of allegiance i pledge allegiance to the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all man it's great to see so many people here tonight and we're not going to be lonely tonight ford so we have all of our board members are here this evening um and we'll start our agenda this evening with a student spotlight from huckleberry hill school john would you like to say some opening words thank you mr belden so i'd like to bring dr pepsoski up the interim principal of huckleberry hill we've got a student with us tonight and we're going to talk a little bit about technology we also have mrs paltoff here one of our huckleberry teachers and mrs whiting our technology integration specialist who just joined us this year so we're really excited to have jackie with us as well so dr pepsosky i'll turn it over to you because you're going to get to do the introduction of our special guest student so i'll leave that to you terrific thank you so first of all thank you i'm dr p for those of you who don't know me i'm the interim principal uh very proud of what we have for tonight especially in light of i'm going to share a month ago we used some technology in our building it was our 100th day celebration so as i'm walking around the hallway looking at these wonderful presentations uh in second grade and it just chokes me up thinking about it our math class was doing hundreds and counting by hundreds and skip counting and how wonderful and breaking up in little groups then i go to third grade third grade is writing and they're writing about what we're going to do when we're a hundred i was like oh how awesome and 100 we're going to do this and and one teacher had an app on her phone and this app made the kids 100 years old so she took a picture of the transform to 100 i walk in the classroom they're excited stay by the mic oh i'm sorry and they're showing me their pictures and some of the kids you know silver hair some are bald they say some are wrinkled and they're like look this is what i look like when i'm 100.
mr white mrs rosenberg mr chairman you don't have a quorum requirement we will proceed we do not have any action we'll start with discussion first let's do the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty okay number two is there any communication on the audience all right so we're going to jump right into the uh the reason why we're here to both makes nice discuss the educational specifications for the two um school modernization effort um do you want to start with is there a certain order we'd like to go no i'll just i'll just kick it off for a couple of comments we are waiting for dave hansen who is an educational consultant who helped us with the aspects that we're going to review tonight the educational specifications they are a required document that has to be submitted as part of the application process for any school construction grant eligible applications so you know these we do these for roof replacements we did it for the compliance work that we did at cheshire high school last year which were ipva upgrades so they are a pretty standard document in this case it's a larger document because it is for the construction of two new school buildings so the point is that these do need to meet a certain standard in order for us to apply for the school construction grant which we do anticipate doing for both schools the documents that were prepared we did receive them in a draft form with dan hanson and then the copies that all the board members have as part of tonight's package have been redlined by essentially a meeting that was held with so that we had a little bit of a start in terms of you know what we think from the administration point of view so that's what i wanted to at least start with and then we have two different documents tonight i would suggest we start with the norton elementary school because the new north end elementary has essentially the same components as norton plus the addition of the darcy programs which are version three and recap so with that i don't know chuck if there was anything that you wanted to add to that not much just um it's it's a big milestone with refining that um the spec does um drive uh our budget highly it speaks to the size of building obviously and i think we talked about a lot with smc and this is where things really get focused it's no more these high and lows and guessing is really dialing in on the size of the building uh again and that really educates us probably 75 of your budget um going forward so it's a big step um i think we're on track we have a milestone we've been uh sharing and um i think we're right on track where we need to be to get things approved um get appropriations done and submit for the uh to the state and uh probably you know early right and speaking of approval just to make it clear board of education ultimately does have to improve the educational specs and on the timeline that should be done sometime in early to mid april to keep everything on track so the final draft basic timeline so uh there was the specs but also a milestone chart that was uh updated numbers this week that kind of happened we just received yeah this is more important it's kind of curious nice we needed to and really march has really been really the heavy pulp is pulling everything together and getting refinement to the the specs the budgets um schedule's pretty well laid out i think for it the final scg-53 that was going to happen to finalize that draft um they have targeted today we'll probably get next week but that's really just a parallel exercise there's no that credible path if you will obsessively ready for the submission of the grant application um and then hopefully just getting ready back in front of county council and through groups and uh everybody on board hopefully appropriations okay well i would like to introduce you know dan hanson as i mentioned is our educational consultant he's had a big part in in documenting the specs and um you know i think dan excuse me give a little bit of your background and then we'll do a quick introduction so you know where everybody is here sure thank you i'm sorry oh correct those stairs that's okay no it's just so elevated and tugging on the door for the last 20 minutes thank you for the gentleman it led me in the right door um so i'm dan hanson i'm an educational consultant and a former educator in south windsor i was an international principal for 16 and a half years assistant superintendent for 10 and i've had quite a bit of experience working with districts working developing education specifications for new projects joy working with the team here in cheshire okay maybe we could just go around and respect some damn knows who we are also i'm the chairman of the planning committee member appointment chairman of the board adam vice griffith jeff solon of course we've met and erican um and we met before i'm tim white board member i'm planning a committee member as well yeah three people in the committee so we needed two okay so with that i think we could you know jump right in and then yeah how do you want handles do you want to do you want your overview i mean i think it's important that this introduction section here who doesn't have it just kind of running through w so as you know one of the most critical first steps in developing that school children's product is developing the educational specifications and the expects are required as part of the grant submission to the state department of school construction and the inspects must be the board of education before that so one of the expectations in developing educational specifications is that you consult with the stakeholders within the school district who are using that building so in the process here at cheshire i had the opportunity to meet with over 60 staffs and that's including people at the central office level obviously the building of principals um attended every single session we met with classroom teachers of different age levels resource teachers the all the related staff members as well as the support services within the district the administrative office the nurses the food services custodial services so just about everybody who has a space in the school that needs to be programmed for so you know i have to say first that you know i'm so impressed with the level of commitment and dedication and enthusiasm on the part of the staff at every level and you know that's always you know a great experience walking into a district that's new to me but you can see their similarities among teachers and educators across the state and that there are things that are unique to cheshire [Music] one of the you know the most unique programs i think are those beautiful programs that are at our safety school that really character to them um not unusual for districts to have a pre-k program that mix children with special needs as well as community peers but it is very unusual to have support services for birth to three operating directly in the district so and then i had the opportunity to tour darcy school before any of our meetings just to get a sense of the unique kinds of spaces at darcy and i think that's something that we're trying to capture in the inspects the inspects ultimately get uh are used by the into architects design phase to kind of guide their design process okay so that will take you us through marked as page one you know what i think might be helpful just to kind of go through a quick run-through of the document and you know we could pause as we go through each page and we are starting with the one for northern elementary school the you know looking on page two the project rationale talks about essentially why we're doing this project and you know i guess the key thing there is that this you know norton elementary and the new north end elementary they're just you know phase one of the board and the town capital at this point i've agreed to the cps next generation phase one plan as far as you'll see that there's some yellow highlighting on page two on the top of page three those are items that are a bit fluid especially the bottom of page two where it shows a total program area of 65 290 square feet so we'll be going through that in more detail so depending on the final outcome of each of the spaces that number may change on page four the bottom is where we really begin to get into the details of each of the programmed spaces that have been identified in the end specs and really this is the mean potatoes and i think one of the most important pieces because it identifies the total square footage by program space that winds up with a total square footage for the school that winds up resulting in what the budget ultimately will be for each of the new schools and that that is important to finalize the square footage number because that does drive the next step which is the development of the final estimated budget so as we go through it you'll see on the right side of the pages where there's been some redline changes so the first section is early childhood school day kindergarten you see up on the top of page five each classroom would be 1100 square feet including a student toilet room and there'll be five of those classrooms based on the projected enrollment for norton and then you see as you look down again on the right side of page five you'll see essentially the specifications for each of the major items so toilet sinks classroom storage teacher storage student storage so in the case of student storage colton personal storage area for 24 located within the classroom okay so these kindergarten rooms are self-contained with everything that the child would come into the room you know hang up their coat if they have a backpack or a lunch bag you know the bathroom you know in case kindergarten is right inside the classroom and you can see the rest of the categories the 1100 square feet i don't know you know chuck or dan want to comment other than it is pretty standard for you know kindergarten classroom to be of that size you know it's not outside of the norm just to you know just to be clear about it i just want to plan famously watching it it's five classes um i'm sure i read it yes i was just wondering if that was an exception to that okay that's why i paused so then if there are no questions i'll keep moving and we can come back but the next section is early elementary so that's grades one and two you'll see that the classrooms are 900 square feet so the classroom size is smaller but each of those classrooms does have toilet and then all the other components of classroom teacher storage student storage because it's grades one and two andrews are your point it's five for great so we've identified ten classrooms over on page six early entrepreneurial elementary excuse me intermediate grade 345 same size classrooms 900 square feet toilets deviate here so there are no toilets in the classroom for grades three through five they'll be located in close proximity to those classrooms where the building is designed but not within each of the classrooms and then over on page seven grade 6 900 square feet pretty similar in terms of scope to grades 3 4 5.