Traffic on the bases and we will see coach Lasso come out here. Coach Sasso. >> Sasso, oh my god. I was thinking of Ted Lasso there. Coach Coach Lasso is certainly a positive positive guy. Coach Sasso is also incredibly positive guy. Uh that But right now we've got to believe. We do. [laughter] We do need to believe. >> to believe. >> We need to believe. We need to believe that they can get out of this one. It's a really tough jam. And it also looks like Ella Dickinson is getting subbed out as well. So, uh Ella is going back to the bench. Ruby Casadean is putting the catcher's equipment on. She's going behind the dish. And Holly Cashin is coming in. Um I I Sorry. a mask go flying. I'm not sure who exactly that belonged to. >> was might have been Quinn Herder's glove.
So, we needed to have an add-on service to account for that. Uh, and in that process, there was a mandatory walk-through that was held on March 13th of this year. Over 20 vendors attended that event. Um, we the bids were due on March 31st. We got seven bids from seven vendors. Uh, there was a very wide variety in the uh, the proposals that were presented. $860,000 being the lowest to nearly $2 million at the highest. Um, the reason that there were such variances people were proposing very different staffing models, service assumptions, and scope interpretations from the RFP. Um, so, on the bottom page of this memorandum, I've put the the seven vendors that provided a response to the proposal. Um, in order uh, from lowest to highest proposal. Uh, you can see that SMG, the incumbent, was right in the middle. So, uh, and what you can see there is the the base two-year price and then the next value is the the additional cost for the Hammaston cleaning.
Any discussion? Um, so I just wanted to point out this looks like a great program. Um, they're going to be going over business profit, compound interest, stock market, taxes, even auto insurance, and retirement planning. Looks amazing. Um, it looks like the cost is $47,000. It's an 8-year adoption. My question is, is this 47,000 a one-time cost or is any of it recurring? Well, the textbooks don't they last longer. They'll last less than eight years. So, if there's a new textbook that comes out, they'll have to go to that new textbook. >> I can answer the question. Um it's it's the the one the one-time cost is for the eight years of access. However, if we the if textbooks are lost or destroyed and they need to be replaced, then yes, we will need to buy the physical portion of the textbook. So, I can't promise that no dollars will ever be spent on this textbook again.
I think she might be going to the outfield again. I I don't >> was Quinn Herder's mask. >> mask. >> It was her mask. So, looks like Quinn is going into center field. Maddie's probably moving over to left. Nico is going to get over to shortstop. So, some defensive shifts. And we will see Cashin making her sixth appearance. She got a win yesterday, 2-0 on the season. In 15 innings pitched, and she will attempt to get out of this bases loaded jam with only one away here. And not trying to project a home run, but it would make it only a four-run game. Wow, that's a scary proposition right now. Going going from what was a 14-run lead to only an eight-run lead with a bases loaded and only one out. This is a really important spot here for Holly. You just come in and just throw strikes.
So, uh, our director of facilities, Rich Clavet, did a really extensive review of the RFPs to make sure they they submitted all components as required and that was narrowed down to three finalists who met all criteria of the RFP and and completed all the requirements. That was A&A Maintenance Enterprise, S. J. Services, and SMG, the incumbent. So, obvi- they all submitted bids that were significantly higher than what we had budgeted about $1 million. So, we asked for a best and final offer. Um as part of that best and final, we reduced our scope. Um the scope that we had asked for was the same scope that we've had in place at our schools. The scope reductions that we requested to meet our budgetary constraint included reducing the floor waxing from six coats to four coats, eliminating winter cleaning schedules and less build additionally, reducing spot cleaning from daily to weekly, and moving detail cleaning from scheduled frequencies to as-needed service levels.
>> But this cost as as the um item detail shows, there's the eight-year access, which is the lion share of the cost. That is an eight-year cost. >> Okay. So that will be um there's that part is not recurring. Any update updated needs for the physical textbook will be recurring. >> Thank you. >> Great. I'll take the vote via roll call. Mrs. Longore >> I. >> Mrs. Tucker >> I. >> Miss Apara. >> Hi. >> And Mrs. Buchanan. I. Item 10. And I move that we approve the agreement with Brian Cox and Future Vision Research to provide telescope training for students and staff at ABCI. Can I get a second? >> Second. >> Okay. Discussion. Um, yes. The $5.8,000 is will this be a new cost? >> We incurred this a very similar cost this year with Mr. Cox who worked with our teachers to do this kind of work.
They've got to get an out here. They've They've got the opportunity to make an easy out on the bases in the infield. You got a force play all around. It's another defensive substitution is being made by coach Sasso as he brings Lexi Maloney back into the outfield, substituting out Taylor Kotch, who had come in to play right. Uh so, around around defensively here, I'm going to give you a quick rundown. So, Kazanjian is in to catch. Eustace goes over to shortstop, which moves Herder into the outfield. It looks like she's lined up to play center. Maddie Sanders moves from center field over to left field. Lexi Maloney comes in off the bench uh to go over to right field in place of Kotch. Uh so, a number of substitutions that were made and Holly Cashin is pitching. Uh Kyra is still playing first base. Buterman remains at second, and Collette is over to third.
So, the three vendors provided a best and final. Um those varied a little bit, but they were all significantly lower than their initial their initial proposal. Um as part of the best and final, our director of facilities did a cost leveling um because if you look at the best and final on its just at the number, um you'd say, "Okay, well, one of these the the the A&A has the lowest bid and SMG has the the highest best and final." But, if you look at the actual staffing that they provided um and the services that they were willing to do, um you can see in this table the cost leveling that SMG actually had the most favorable cost-leveled um proposal. So, a few other things um that we considered along with the price point because that is um a big component of it, but there are other factors to consider.
And so um teachers found it to be quite valuable. Um they were able to expand their offerings at STEM nights so that it wasn't just Mr. Gillette and Mrs. Gillette, but instead we were able to have quite a number of staff members who have become expert in this and so they've asked to continue this training. So it's not new to this year, but it is um something we wanted to continue using title four funds. >> Thank you. >> Great. Call for the vote. Uh, Mrs. Longshore I. >> Mrs. Tucker I. >> Miss Akara >> I. >> And Mrs. Buchanan I. Moving on to number 12. I move that we approve item 12. >> Second.
I believe at this point in the game, the only people who are in the same position that they started uh are Haley Buterman at second base and Lorelei Clodfelter It is exactly right. It is a lot of moving pieces here, but hopefully it benefits the Clockers on defense and we will see Lexi Derry, the number nine hitter who led off this inning with a base hit. She will lead or lead it off against Holly Cashin, her first batter she'll see. With the bases loaded and one out nowhere to put her. Yeah, Cashin brings a little bit of velocity here. Let's see what she can do against the nine hitter. Maybe induce a ground ball and get out of this thing. That would be huge. The first pitch is upstairs for ball one, so she starts off behind here. You get a real strong arm behind the plate now, too, with with the um, now fourth catcher that we've seen in two days.
Um you know, we are recommending staying with the incumbent SMG. Um the things that were considered included that SMG's proven performance and responsiveness, the fact that they provided an optimal labor model. Uh the other two uh vendors significantly reduced the number of staff that they were willing to provide. Uh SMG when they reduced their to their best and final only reduced one person. So, they went from 39 to 38. Uh A&A reduced it by 37% and S&J reduced it by 18.5. So, the the amount the quality of service and cleaning would be significantly reduced. SMG was the only proposal to offer services to the BOE at no additional cost resulting from efficiencies realized throughout the district. They did that for us in our current contract with them. I'll also just name you know, we're redistricting, we're opening schools. Switching to a new vendor is a humongous project and it would take our director of facilities and our custodial manager away for months as they were transitioning teams and that is not an ideal time to do so.
>> Any discussion? Um, so I just wanted to point out and it looks like 12, 13, 14 are similar, possibly even 18 and 19. So do you still want to take those one by one? >> Um, I can group the next group together, but this one is already >> open. >> Okay. Um, I noticed that we have this cost $50,000. Um it due to lack of qualified applicants for a speech and language pathologist. Um is this a new cost as of this year this next year? >> It's probably going to be easier for me to answer this in grouping, but I'll go ahead and answer it twice. Um this is a it's not new, but it's much reduced. So, our overall costs in this area when you group these related items together for third party staffing when totaled for this year's anticipated needs for next year are approximately one quarter of what our anticipated needs were a year ago today.
Uh, we yesterday we saw Ava Vendetti. We saw Caroline Cairo start this game. We saw Ella Dickinson come in and now Ruby Casadian makes the fourth catcher we've seen in two days. There is a plethora of catchers on this Clockers team. >> That's never a bad thing, but that is lined into left field, a fair ball. One run scores and they will go station to station as coming home is Martinez. Sullivan gets down to third. And that is another knock here for the Gators. It is 15 to eight and the bases remain loaded. It is the top of the lineup will bat again here with Katherine Krizinski. Yeah, so I think the Clockers really got complacent and that's coming back to haunt them. This is a good lesson for them to learn. Uh, you know, again, a young team. I think they they they knew they were up 14 and they played like they were up 14 so far in this inning.
So, along with SMG having a really favorable proposal, it's great to not have to transition from a vendor that we are really satisfied with. So, you know, another thing just to know is that all of these vendors have unionized labor. It's the SEIU. So, one piece of this is we did a two-year term because that union contract expires in December 2027. So, it's very hard to provide pricing much much past that. So, with all of that said, I tried to talk as quickly as possible. Well, we are recommending that we stick with SMG and offer them a two-year contract term with the with the addition of the Hamden cleaning cuz again, we have no one that will be cleaning during the day or at night. So, we do need some someone there. We have the school and we have the central office. SMG is also is hold the price for two years at $1,125,188 for both 26 27 and 27 28.
>> Oh, wow. And you're referring to all the way across all our costs for speech and language. >> Speech, language, licensed vocational nurses, transportation, which is not on this board agenda. We're still working with those companies. So our anticipated costs for next year's third party services of those type is approximately one quarter of what they were for the current year which we requested a year ago. >> Okay. Thank you so much. That's a lot of information. I appreciate that. >> Great. And I call for the vote. Mrs. Longore >> I. >> Mrs. Tucker >> I. >> Miss Apara. >> Hi. >> Miss Buchanan. I All right. I move that we approve item 13, 14, 18, and 19. Do I need to add 25 and 26 to that or >> um >> do you want those? >> No, those are those are different. >> Okay. Can I get a second on 13, 14, 18, 19?
They've got to now be able to flip that switch back on and get the second and third out, get out of this inning and get their bats going to see if we can end this game in the sixth. As it is a ball and a strike here on Krzizinski. Here comes the 1-1. That's a strike. So, she is back ahead here, one ball, two strikes. This would be huge to get a strikeout here. Yeah, it would really be big. It'd be good big for Holly's confidence, too. Um again, she pitched well yesterday when she came in in relief, got got them the win. Swing and a miss for a strike three. Went fishing there, came up empty, and there's two away. Yeah, a really big strikeout there by Holly Cash. Now, we've got two outs, stopped the bleeding a little bit. >> [crying] >> Uh easy play now in the infield if there is a ground ball, you get to go any bag, uh or maybe induce a pop fly to get out of this thing.
So, we think that they're going to provide the best best service quality, operational stability, and long-term value for the district. And on the third page of this memo, it has the pricing by location. And so, with that said, I will Yes, so I'm going to put forth the motion and then we can have some discussion if there are still questions. So, I move that the Cheshire Board of Education approves an operating budget for the fiscal year 20 Wait, am I No. I'm reading the wrong one. I move that the Cheshire Board of Education approve a 2-year contract with SMG Corporate Services for the period of July 1st, 2026 through June 30th, 2028 with the yearly contract pricing as follows. Um July 1st, '26 through June 30th, '27 $1,125,188 and July 1st, '27 through June 30th, '28 $1,125,188. Do I have a second? Colehower. Mr. Colehower, thank you.
Okay. >> Any discussion? I know we kind of >> um so then just to just to clarify um the 203,000 this is this is um somebody we've worked with before and the cost went down correct >> let me clarify >> okay >> no the cost for the individual has not reduced in fact the cost for the individual may be higher >> but we in prior years have brought forward a greater number of requests with when we can't antic anticipate which company will fill the role that we require for a speech therapist or an LDN. This year we do have um some returning thirdparty staff members and when that's the case we've been able to pretty closely estimate the need and the cost. So for this particular one, yes, it is a returning person. This person is not one quarter of the cost. Please don't misunderstand.
Shayla Tosches will bat and take on just outside, one for two with a walk. And they would need five runs in the bottom half of the fifth to end it in five. Currently, Tosches ground ball, nice play by Buterman, she'll step on the bag there. Well done, and that will finally put an end to the top of the fifth. Yeah, a nifty little backhanded play by Haley, showing a little bit of range, making a really smart play, knowing that that was taking her towards second base. All she's going to do is step from the bag, get out of that inning with the third out of of the inning. But, man, that was a tough one to watch. A really, really long inning for the the Grafton Gators who took what was a 14 to one lead by the Clockers, and now, I'm sorry, 15 to one lead by the Clockers, and now it is 15 to eight, a a really tremendous inning by Grafton, and you know, this is this is a a ball game to a certain extent.
Is there any discussion or more questions for Ms. Taylor? Mr. Colehower. Um the does an RFP do you ask them for the term? Are you RFPing 2 years, 3 years, 4 years, or is that part of later on in the negotiation? Yeah, so what was required what we required in the RFP was you need to provide us the pricing for a 2-year or 3-year contract, and then the option for the Homestanding cleaning. So, all as separate components. And then, you know, we look at the pricing and then we enter the contract negotiations. How did they they didn't feel 3 years wasn't It What I will say is it wasn't favorable pricing cuz they couldn't predict it because of the union negotiations that are going to happen, you know, subsequent to December 2027. So, there was no favorable pricing because they basically had to like really jack up the price to to make up for the fact they didn't know what the union labor was going to be.