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thank you board members is there a motion i'll make a motion to for the wage increase for our early support step thank you mr parker is our second second thank you mrs hemphreys it's been moved and seconded that we approve the wage increase for hourly support staff as presented tonight all those in favor oh actually let's ask if there's any discussion is there any further discussion well i i do i think our support staff work very hard and that they really do earn this increase um and i'm grateful that we've been able to bring their salaries up by quite a bit sin in the time that i've been on the board so um yeah run the schools without them no they're they're really important um you know i think our teachers are kind and our students are kind of the actors on the stage and everyone else is around them helping them produce that center focus of classroom learning but you know they're kind of the stage hands or behind the scenes but they're still really really important to to that work thank you dr santa cruz or mrs eugetti do you have anything to add in this discussion um mrs wood i would like to add something after the vote okay wonderful dr santa cruz nothing to add i'm uh grateful for the work that uh staff has done and really uh pleased with the opportunity to uh spend uh arm our funding increased funding on our staff and faculty and to impact the drawdown as well so thank you all right with that it's been moved and seconded that we approve the wage increase for hourly support staff as presented all those in favor will you please vote by saying aye and any opposed with nay that has passed 5-0 as well mrs eugetti did you have something you wanted to add yes i would like to just say now that both of the raises for certified and support staff were done by a 5-0 vote that i am very proud to be a member of the gilbert public schools governing board and all that we have done to support our staff and our administrative team that understands the importance of supporting our our staff and making sure that we can do the very best that we can and i agree with you mrs wood and i look forward to this year i think it's going to be a great year and i think the morale starting out is is just going to be wonderful so thank you to board members administrators and all of the staff that put this together thank you mr sugetti say something yes doctor not to prolong the meeting but um i just want to thank you as a governing board this when when the budget passed the state level we got together as a cabinet right away and started putting together options about what this could look like and our main objective was how much money can we give our staff and we wanted to give as much as as humanly possible without putting the district in some kind of financial danger and our finance team went to work and they did that right away and it was one of the easiest discussions we've probably had in cabinet because we know how important this is to all of our staff members and you made this happen as a governing board you approved this and you add a three percent and then another additional three percent and then uh part of the plc money as well as a fifteen hundred dollar stipend and then four thousand five hundred seventy two dollars to the base i don't know if people quite understand that this is a historic event for gilbert public schools when it comes to salaries um we've impacted the lives of 200 people easily and a lot of those folks are related husband wife spouses we've impacted a household tremendously and so be proud of what you guys did here tonight and i really sincerely on behalf of me cabinet and all the employees we thank you so appreciation i do want to point out that this is an investment by the state in our community that when we're paying salaries to our staff that goes into our community into the businesses and into people who work in our community and so i think it's you know it's a great way because we know our district schools are at the heart of our community it's a great way for the legislature to provide support not just for the education of our kids but then as those salaries go out and people living in the community and living around the community spend the money that they need to live it goes into our local community so it will be a benefit for the state as well thank you mrs wood yes please dr santa cruz i just also want to acknowledge the support of our community without their support on overrides and initiatives we would not be in this position and the support of the legislature was simply icing on the cake i think our stakeholders in our community need uh of our our gratitude and our thanks thank you for bringing that up dr santa cruz i agree as well very well i think our board members agree as well so thank you well what a great night thank you we are now to 7.01 adjournment may i have a motion i'll make a motion for german thank you mr parker second second thank you mrs humphries it's been moved and seconded that we adjourn all those in favor please vote by saying aye aye thank you and any oppose with nay don't hear any so we adjourn 5-0 thank you very much
⚗ AI-reconstructed · cite from original above
hello commission this is three to mitchell calling um i'll give a disclosure here that i'm a member of the environmental commission and i serve as vice chair i'm calling for myself tonight though because this is an issue that has not been addressed by the environmental commission um i want to say that i am really pleased to see the resolution that you're considering tonight it is the direction that we need to go in the future and um obviously the right period of time to do this in the sequence of events to do it along with the zoning to require the electric electrification um in addition to the points that have been made by the other callers another point in support of electrification rate will have its own carbon cost so we should at this point in our climate crisis not add to the carbon emissions by allowing installation of fossil fuel infrastructure that will be with us for a long time so build it right the first time set the stage with the zoning and the requirements and avoid future retrofitting to electric power and effective energy efficiency i'm really pleased that the resolution will include um recommendations that relate to standards um so that there's there's the standards for the type of heat pump i hope that there will be some addition to those of insulation so that we have our factors that are also result in less use of energy that's helpful to all of us as i may well know um so i hope that will make this an outstanding opportunity for our community um and for additional items that you're discussing tonight with respect to the age of zero plan i hope that will will start including measures of progress that we can all see and use as a community so that we know we're going in the right direction so we can make choices among ourselves as members of the community as businesses as as ngo groups etc that support the direction that we need to go to support our climate or our environment so that's it thanks very much good night thank you for calling in that's mr murski that's it okay great so um we're now into the uh crux of the agenda and the first point is uh presentation on the community climate action village i think jason welcome jason thanks for having me you did there for a minute when i went over to co-host um great to see a bunch of old friends uh nice to meet a few of you tonight um jason jason served on the energy commission as liaison a couple of years ago some of us were still on the commission so well the old timers thank you it's a yeah it's an interesting interesting place to be back to you um uh yeah so i my day job is at the huron river watershed council i served on city council for a little while um prior to that i was on the environmental commission for quite a for a number of years and when i was on council i served on the energy commission um so great to be great to be back and amazing to watch all of the the work that you all are doing and what you're pushing forward so thank you all for your service um i also serve as the chair of the local sierra club group um and a number of those hats overlapping i'm helping to promote the 820 millage which will be up for a vote in november so i wanted to give you some background about the the millage itself about millages in general um in case there's any confusion it's a bit wonky and then just a little bit about where we're at in the process when i was on the environmental commission and as a council member i helped to ensure that missy's position was created i helped to identify the funding that was the start of the office of sustainability and so there are quite a suite of interesting goals for me personally and professionally around this millage as some of you may know the funding that base level funding that's a rebate from the county will come up for renewal in a couple years and so we're looking at a potential for a loss of the base funding for the office of sustainability and we want to make sure we get ahead of that timeline as you know i don't think uh i i elected to not pull any slides together about the impending climate crisis that we are in the midst of i think we're all familiar enough with that and familiar enough with it um getting drastically worse month after month and so the more we can equip all of our constituents all of our friends and the uh and the city itself through the office of sustainability to fight this work is um obviously critical so i'm just going to presume that we're all in agreement about that um i wanted to start off um with a couple thoughts about um millages in general so the way that millages are created in michigan is there's a suite of laws that predicate how the millage can be written up and what can be put on the ballot it has to be short and sweet so that it's fairly legible and it can't be particularly predictive in its implementation and specifically related to this knowledge because it will be a 20-year millage we wanted when we were crafting when the council members were crafting um the the millage language we they wanted to make sure um that we weren't super predictive in what misty and her staff could and couldn't do with those funds say year 10 because we can only imagine that the fight that what we need to work on now and what we need to work on 10 years hence will be very different scenarios so um missy if you want to pull up my powerpoint i would appreciate that that is to say the way that the government puts millages and all politics into play is less than perfect and i'm going to come back to this point repeatedly during our conversation today i think it's very very very important for us to not let perfect be the enemy of the good in a lot of environmental situations and climate change work is certainly one of them um here's our website for the advocacy arm of this millage renewal obviously this is separate completely from the government it's part of the the millage campaign that's being done simply by residents and um and other folks folks that are on the team including myself from the watershed council in the sierra club mike garfield from the ecology center a couple a few other past council members a number of students from the university of michigan um and we've hired a couple consultants um to do um to do some work because it will be a long a long arduous end of the summer for us moving on missy i wanted to review what is actually going to be on the ballot um this as you read through it if you haven't already is again moderately specific but not nearly as specific as some might want again that's part of the the process of millage creation and so with that city council there mike and my mike garfield from the ecology center myself and a number of other people really pushed on the council members and i appreciate their responsiveness on this matter um to include as many aspects of equity inclusion and related issues for renters and other folks in our community to build in as much support for them as we possibly could which is a number of the things that i'm going to highlight in our conversation today missy if you'd move on please i'm going to show you two different um supporting documents that council passed along with this resolution to put that ballot language on in november and i've highlighted a number of things that i want to call out um that mo in in the in the assumption that we all know that folks that are middle class and upper class and white folks who drive their electric vehicles and can pay to put solar panels on their houses that that's amazing that we have a lot of folks in town that are like that and we have lots of people in town that we need to support that don't have the capacity to do those things folks who are in rentals are disproportionately removed from the ability to do those things or join into those initiatives not everybody has the ability to buy a fancy new car and i was really happy that the council members went the extra mile to try to include some of those aspects in these resolutions related to the millage and so as you might as you might and probably know um expanding composting and recycling um to multi-family units in the downtown area has been a craw in um for for folks in those areas for a really long time and the work that the osi has done to improve those things has been great but as we all know the biggest impediment to say composting by all of our residents has been that we haven't had year-round composting the lack of consistency there and the confusion that happens with inconsistent service providing is is the biggest hurdle we have for increasing composting um the second point i wanted to make under number b is um that that obviously you guys have been involved in the solar and geothermal conversations but more impo just as importantly that that is called out is that it's also called out for specifically lower income households this is the language that council will that council put forward with the millage that will be staff's marching orders uh if and when this millage passes can you go on to the next slide for me missy number c there again supporting energy efficiency and weatherization obviously those are things that we're all into and i assume you guys talk about at every meeting or every other meeting but with this resolution they also supported uh this specific number of 40 percent going towards lower income residents again this millage proposal that's going to be on the ballot is general but these points that they're making here in this resolution those pass along at the same time will be the guideposts for staff and staff's work point d is the neighborhood and community resilience centers which we've heard a lot about in the news these have obviously been located specifically at locations that have um the past ones that osi has done have been working primarily at locations that service under resourced communities and community members bike lanes crosswalk infrastructure in neighborhoods and pathways these are all things that we all use but they disproportionately benefit folks without cars and so point after a point here we have things that support our community in general but also support those who are most in need in our community and i think that's very important missy would you go on please the last couple points on this this document that council passed um the bulk by discount initiatives we've all seen that for solar but reducing the cost of barrier and the um the barriers to entry for programs will help get those second and third phase folks who are interested in all those initiatives to join those of us who have had the ability to get solar or geothermal in the past electric vehicle charging stations i think is the splashy thing that we see about in the news all the time and i think it goes without saying that that's going to be part of this work but the at the the component that goes to multi-residential um locations to benefit folks who don't own their own home or work live and work down and live and work downtown is very very valuable uh the last couple points there um this one's actually my favorite council direct staff that the the millage would be used to the fullest extent possible to advance equity um i'm going to come back to a couple other points in a moment but this all this language is future looking right this is council directing future staff and future council members that this was our intent when passing this millage and that's that's where we're going with this um there's still a lot of questions about does the office of sustainability does the staff have the capacity and the dedication to do that work and i'm going to get into that in just a moment missy would you go on to the last point the last slide thank you this um attachment was also passed with by council with the resolution to put this vote on the november ballot this was some rough estimates of where the office of sustainability um thought that the biggest chunks of money would be going in the first couple of years of this millage they're big round numbers and the total is very large but what i wanted to point out is these strategies more or less um line up with the things that i just brought up and the dollar amounts are not disproportionately different for the ones that create more equitable uh life in ann arbor we're not underfunding some of those components just because they're helping certain portions of the population again this is staff's direct council's direction to staff for the first few years and after that the process is going to have to be iterative missy would you go on to the last slide again um request before i forget about it jump onto our website at any point we have a get involved in an endorsement page i'm very happy that a number of you have already endorsed the millage thank you very much some of your names are on the website and some of them haven't gotten on there thank you to one of the folks who was on the call for um your endorsement today i appreciate that um let me see you can stop sharing the screen and i'd like to make a few more points before we move on um so there's this component of the millage that's forward-looking this is council's best direction towards where we want to spend this money this millage would be would raise obviously just shy of seven million dollars a year for 20 years that gets us less than 200 million dollars the 820 plan is roughly a billion dollars so we're going to need more money we need a lot more money than we're then we're bringing in right now um missy told me in a conversation sort of recently that they're getting close to a one-on-one fundraising match like what the base funding that we bring in and the funding that they've been able to bring in in the office with grants and other partnerships and stuff and i i firmly believe that their staff will continue to escalate that number and so if we have if we're bringing if we're bringing shy of um two million dollars a year in i'm sorry 200 million um and we double that or triple that we start to get somewhere within striking distance of getting the the 820 plan done um so that's a lot of crystal balling right we don't know what's going to happen in the future but council has in my estimation guideposts that are reasonable allow the staff a flexibility to do things as they need to but also direct in a way that's meaningful and so the question then begs can the staff pull this off will the staff pull this off and i just want to go through a few of the accomplishment the accomplishments that osi has had because to me watching what missy and her staff have done their heart is in all of that work you know you know she is in it for climate change and energy but the equitable component is the most important is equally as important if we're not saving everybody why would we do the thing in the first place so um just a few wins over the last couple years just pulling out of some random report that the city creates thanks missy for making reports love it um obviously the staff has had a lot of awards they've done tons of education so much education so hundreds of community engagement outings right but they created the load of moderate income solar access program the range replacement program and if you're not familiar indoor air pollution is disproportionately harmful to people with lower income and so the range replacement program helps people with lower means more than it does others um the aging and place efficiently program pilot and then evaluation that happened over the last couple years so helping our older um citizens and residents um the bike discount buy program helps everybody the ten thousand trees program that's had a huge splash like initiative after initiative i love the ambassadors program not only because they let me come and talk to the cohorts but because that's redoubling the capacity of the staff by creating literal ambassadors out there in the community i already mentioned the neighborhood resilience funds hubs but it this is this is really important to me like that we are creating resiliency hubs in the places with the communities that need it the most right when my power went out and i was out of town i was able to call somebody get somebody to hook a generator up or toss an electrical cord over my over my um fence but if you don't have a place to go what what do you do when you don't have electricity or air conditioning and it's 100 degrees out or access to food and so helping those communities is is critical um specifically if you're not familiar north side community center bryant nh and the ann arbor senior center um what else did i want to talk about there i think i think that's enough for right now um a few early early endorsers that we had just to give you a list of folks um obviously the citizens climate library climate justice folks a number of university groups um including the environmental consulting organization and live zero waste the sierra club the ecology center national wildlife federation the united way of washington county viridian of course um in the county democratic party executive board this is a this is an issue as we all know that crosses all sectors and everyone should and could be on board with the success of in the need here um and so that's all that i wanted to start with and i wanted to have plenty of time for q a um if folks wanted um and if missy wanted me to cover anything else um we would love your support as individuals as representatives of the organization it's it's dicey it's inappropriate for you to be directly supportive but as individuals and residents um in whatever other portion of your your life that you you see fit um joining joining the team in whatever way that you have time or financial means would be um greatly appreciated and in uh when we have a kickoff event in a few weeks we'll ask you all to invite anybody you know uh to come and join us because it'll be it'll be a grand party knocking on doors or delivering literature if you haven't done it it's fun missy did i miss anything that you wanted me to cover this is your show uh yeah i'm i'm happy happy to turn it over turmeric to you and facilitate any questions or discussions uh and i actually the one thing i will say is we are standing up a website we're working on it right now from the city's perspective just so you know jason identified this too the city can only be fact-based right so i can only tell you very clearly what our budget looks like because i have a two-year budget i can tell you what the language is but everything outside of that has to go through the committee so uh i'm not being coy if i'm or being stern i'm just staying within boundaries here it's it's it's literally the law and so we have to be for for everybody on on on the committee you have to be really careful to differentiate your city work with your advocacy work um and the staff particularly so um i have the luxury of working for an advocacy nonprofit and so i don't have to um but you can change hats you all can change hats um and and take off your committee hat beer be a resident so thank you very much jason um tell us again or maybe share very briefly so people can write down the website where uh we can get information where we can uh enter our endorsements etc or maybe if it's very simple you can just read it off to us it is a2 the letter the numeral climate action and i believe we got command work so it doesn't really matter there it is it's highlighted and everything okay thanks missy great so hopefully everybody notes that down and then we'll um i i um like to ask you if i made one question first and that is um i know that um there was an faq that was developed is that on the website and is that under resources or where is that to be found um i do believe that is uh well almost all the material under the af from that original faq is on the website in some different places yep so i'm just pointing out because um in your advocacy work for this that's a really good place to go because it answers a lot of basic questions um about millage and spending and so on and so forth so um we already have council member briggs fighting at the bit here so i'll recognize her and then anyone else that has any questions thanks and thank you for the presentation i appreciate it and appreciate the advocacy around this um and my question is actually just um super basic it's around the language uh of the ballot proposal just um i know that sometimes this comes up um the the the sentence in there that talks about you know from the state of michigan you know this can be used by this may be collected but i'm sorry i don't have it in front of me so i'm trying to remember what it says something about it you know it may be collected by the dda or brownfield or uh let's see in accordance with state law portion of the village may be subject to capture by the dda or washington county brownfield redevelopment authority i know that's sort of standard language but sometimes it comes up i just wondered if you maybe could just speak to the inclusion of that language i'd forget council member adina do you remember why that's included it's something to do with the um the fact that they can pull taxes separately from the city right so they can they can pre-poll if if there's a tif in an area they can pre-pull taxes um and it's something to do with the nuance of that and i can't remember what the legal component is there i'm sorry and i can look that up and send it back to you if you prefer if you know where to find that information that would be great i would certainly welcome it i know it comes up sometimes and i couldn't quite remember the answer to myself so okay thanks if i may piggyback on that question that would be a great addition if it's not already there to the faq because it's bound to come up um given that it's right in the language of the uh of the ballot language so great point thank you great great great uh great input others folks i know that some of you are are going to be wild supporters of this initiative but you still might have a question here there i have a couple if you don't maybe that'll tease out some other comments um so i'll start with mine first of all can proceeds from the millage be used to hire staff i believe so that's also my understanding too because i think millage's fund other activities where also staff are involved too yep um so so folks know there are the city has hundreds of income streams um a suite of them are millages the millages are actually fairly simple because it's the language in the millage that is the mandatory component and so what what we see here what is on the ballot is legally binding the accompanying council council resolutions are binding to staff and they they look like really really different things other money that comes into the city like grants um cannon can't do all sorts of things also this it is our presumption that this money or a vast majority of this money is going to go through osi but that is a staff decision um we we can't micromanage in that way right from from the outside um but um yeah we presume that a number of these things will be uh capacity related capacity building related and that's in some of that will be internal to the organization thanks um i'll i'll continue with my questions and hope that others raise their hand um one thing uh i'd like to point out i'm having read the use resolution and um i hope my recollection is correct is that the use resolution um it outlines an approximate allocation of spending um it's not absolutely binding and it's not something that is going to hold um the city um two five years 10 years 15 years from now because things will change and so if you get questions to that effect it's not that because the use resolution says we're going to spend one million dollars roughly of this on circular economy and zero waste that we will spend one million dollars on that in um you know year 19 of of of proceeds of the millage um correct me if i'm wrong but that's my understanding and interpretation yeah the use resolution so the last document that i shared that we looked at very briefly with the dollar amounts on it um and i i can um i can get missy the um it's all in legistar anyway um that's where i pulled it because it's that's the official location right that's what council passed um in that document that was passed with that it would be the first year of implementation um and so that's the guiding guiding those are the guideposts for the first year and there was a lot of politicking about not just like how much but like how as you bring up mr mursky how long how far into the future we wanted that to just like state how far what staff was going to be doing and and i think wisely council decided to set forward a goal for the first year i would have been happy for one or two years but like that's that's just silliness to get into that level of detail when we're talking about the international climate challenges right like who cares um i mean we need the money to go to good things that's really critical and i think we've set up enough backstops here that get us that um but yes that that document that was shared does have some really rough dollar amounts for those programs that i sort of talked about and i think that goes hand in hand with the explicit statement that the 820 plan is a living living plan and it doesn't make sense for us to pretend to be able to foresee technological changes uh legislative changes and things like that out many many years and so if you get questions about that um this allows the city flexibility to spend this in the wisest in a wise way and i think it's also important to recognize um for everybody's uh education you know the the the city's budget is approved every year and also there are there are levels of approval for city expenditures and so it's not that missy is going to be given a pot of 6.7 million dollars and she can spend it any way she wants to oops you see they're telling you to go home um so this is this is um subject to appropriate overview by city council um it's something that we as a commission will probably have input on you know in in future years and it's also obviously subject to approval by you know missy's leadership structure so i want people to realize that anybody that's listening in as well as on on the commission if you get questions about that i'm missy i just wanted to add that i think that's a really great conversation that we've worked on well i've worked on a two-year budget for the first two years where there's much more clarity if it passes right about what we would do and if we had started normalizing that and an example just picking the very first topic topic around circular economy is the idea of getting to multi-family compost requires sustained funding right so we've had certain years where we've had a surplus budget where we could do it once but the hope that's that's an initiative that will need sustained funding for a period of time but there will be more up front to create it and then it's it drops in what will be needed going forward so that frees up more money to do something else in the system and so we've been working internally with staff in case the knowledge were to pass that we can move very quickly in setting up those kinds of initiatives same with transportation we worked with them to understand their multi-year plan and which projects aren't going to make it into the budget given existing resources that we bring forward bike infrastructure more pedestrian infrastructure that the millage would unlock capital for so just wanted to share that same same with the general theory we have much greater clarity in the first few years because we know what we have and we know what we don't have in terms of resources and then it it'll be a rolling cycle right other questions i have a few other comments and questions if not so i'm going to let you continue to noodle over your questions of your own um seu and municipal utility potential uses of millage funds yep um i think we're all all in agreement that diversified electrification is an important goal um and the the millage is not what was intentionally kept separate from that conversation like those need to be they need to be separate conversations building one to force a hand of another or to only work if one thing happens it is not does not do climate work justice um and so i you know i have my personal preferences about the the electrification programming but like that's completely separate from this millage and this millage would support that work if by nothing else support the office of sustainability's work in that but it could go on to support whatever that initiative whatever those initiatives grow into being also and it like miss we need the money on the table so that we can do the things right if we don't have the money to create those initiatives is going to be a lot harder to get there another comment jason mentioned the rebate from the county public um safety um uh millage and that i believe correct me missy and jason if i'm wrong the share going to climate action up from that rebate is eight hundred thousand dollars a year and as jason indicated that's going to be going away in another what's five or six years something like only two more years it's i think it's doing 20 i think the the vote is due in 24.
⚗ AI-reconstructed · cite from original above
so i'm not sure exactly the the how funding pulls through over time is complicated missy do you know when that would actually sunset i really hoped we had four years left so i will now go check uh and to clarify it's 40 of the base so it was 800 000 in the first year but his taxable values go up and down okay it's always 40 yep yep yep it was 2.2 million it was 40 percent of that 800 000 but then it's taxable values go up it could yeah it goes up but i think it's important my point was um unless we have alternative source and funding sources um we're going to lose that really important funding source for climate action and that underwrites a lot of mises activities and their staff and things like that so i think um as we advocate for this hopefully that people will understand that um the last question that i have um is i guess twofold um there is a ann arbor area uh um transportation authority millage that is on the ballot in august that is an increase of 1.68 mills for five years it's 2.68 total but one is renewing and this is an additional bill as all of us either pay property taxes indirectly or directly then this will have an impact on what we pay either in taxes or in rent and i'm wondering um what we can do to address people's concerns that ann arbor is becoming unaffordable and that um that yeah this this is something that ann arbor needs to do um so i'll just leave it there yeah and i think for my part of that like i've seen missy's wisdom in so many things obviously um but also very much in the ata is there to do aata's work and the city is there to be a good partner to aata and because they're different agencies we it's their decision to put something on the ballot just like the public schools um just like wisd you know we they all have they all have jurisdiction and that's that's appropriate and that's democracy um that's our version of democracy um that said um you know like i like i noted through most of my presentation i'm really proud that staff and council pushed to have this the 820 millage have a lot of equity equity related components to it and i think that's really important and i do agree like i just got my tax bill i agree that it's it's not insignificant um and and just as importantly as how we think about services and cost as as you guys are thinking about later on in this meeting and as many of the callers called in diversified housing that doesn't mandate uh car trips is critical for affordability and health and and this millage sets the city up to assist on those matters um and have that have you have the the capacity to do those things and to redouble those those things anyone else have any questions seeing none jason thank you very much i'll go ahead carly i do real quick um thanks uh yeah as far as like the interface between the electrifying buses and and the um aata millage um can you speak to that a little bit to explain that i'm i'm uh i'm intentionally not involving myself in the aata millage um and it's also not an area of expertise for me so i apologize um i don't know if anybody else on the call can answer that the millage is not about electrifying the transit our the the millage that i'm here to talk about nothing to that okay about it it's more about um i think route extension and primarily frequency of service those are the main things frequency and then extension of service so that it covers more times and makes it more accessible to yeah is there information about emissions though as far as extension of routes um and service i mean which is really important it's i i you know it's a value for sure for sure and there's a need for it but as far as like the the corresponding um increase in in emissions i mean how is that something that the city is like advising at on or anything like that i don't think that's something the ride wants our advice on to be canton so at this point i would say most information is going to be on their website and on their campaign website to learn more about what that millage entails uh and apologies i only know what i know that's pretty public too so i don't i don't have any i i don't know if because remember bridge you have any details yeah i'm just gonna say i know that in the long range plan um the way that the um the ride's millage it's broken up into five-year um millage renewal requests and so it incurred in in terms of you know if the millage is is adopted by it's passed by voters if it's not focused in on electrification of buses in the next five years it does have it i think in if i'm remembering maybe 20 40 time frame or something like that it's it's one of the furthest out kind of components in there in their plan and i know that they're i know they're bored in the past has um has wrestled with kind of the use of i think that's probably just a separate discussion for maybe not worth going into right now but um i think that there are folks on the aata board would be happy to or in their millage group they would be happy to talk about that item one of the questions i have that relates to um this conversation here with the climate village is the um transition or the modification of roads to um make them more uh bicycle or pedestrian friendly and how that affects the drivability in the city and how that then that would possibly increase the user the ridership for aata and then having them you know be driving around with vehicles that are highly polluting you know like how that all balances out that's just that's that's one of the things i'm looking at from a bigger picture all i can share from the staff perspective is that we regularly communicate with our colleagues at the ride and i sit on a propulsion study to try to help them figure out how they're going to decarbonize their fleet it is separate than the millage ask that they're going for and it is outside of our purview in in the city itself but that is an area where we are not quiet about the need to decarbonize that fleet if we're going to hit our goals and have offered lots of support including grant fundraising you know even in my own time to help unlock resources that are available today uh to do some of that work so we we stand ready to collaborate so there are a small handful of folks on the call that are part of advocacy advocacy organizations that's not an inappropriate place for us to go with our advocacy is to the right okay yeah i think that it's a kind of a complex like interaction interplay with with you have a city you know moving in a particular direction and then you have a separate organization whose actions could possibly be you know very counterproductive to to the efforts and so i just it's for me it's important that just like we could just talk about it and make sure that folks are really you know keeping these things in mind as far as the complexity and you know of of the different policies that we're looking at the different you know monetary commitments that we're making and we're having an entire city commit to you know whether they vote yes or no on it if it does you know pass then then then we have these commitments that we're following through on which we want to be as as as productive as possible you know it's all about reducing the uh the emissions right like how much co2 emissions are we are re-reducing and in the meantime you know there's other actions that are being uh taken that are uh you know going in the opposite direction so carlene i think the hope is that um as ridership goes up because of better service then vehicle miles traveled will go down and overall emissions will go down even if there is more frequent service and things like that the hope is is that by better providing more service more people will rely um on public transport transit and they won't be in their cars and things like that so the hope is that that that um makes a positive contribution to decarbonization um i the little that i know is that the main concern with within aata and with their board is the upfront costs and i know missy also is aware of this there's some recent outreach um to the aaata about the model that has been deployed in montgomery county maryland um to essentially eliminate upfront costs and apply which could potentially be applied to ann arbor so if any of you aren't familiar with that you might google um ev buses montgomery county maryland and take a look at that that agreement that was reached there and some of the people behind that have requested um to be able to meet with the uh in our area of transit authority people so um i i i wouldn't say that there um the millages is at odds with um the 820 plan that's speaking for myself and i'm not an expert but that's from what i know i think there's something to be said about so the office of sustainability and in the city in general has done a reasonable job over the last few years at electrifying the fleet and as we advocate and provide resources and infrastructure for the community at large to do so also it's easier for folks to accept those types of changes when it's been proven um to be a workable scenario here locally with your other with your sort of like neighbor peers or whatever and so that that that pressure is not inconsequential um but it definitely is not it's not a silver bullet yeah i do understand that it it this is something that it also takes time i do get that i totally do i just wanted to bring this up as something as a consideration and uh for for us to just continue to be aware of jason thanks again for your time thanks thanks for having me or having the conversation i really appreciate it it was really really nice to see all of you and and meet a couple of you great to see you again jason we wish you had you had here more often thanks okay uh we are now moving on to the next point in the agenda which is consideration of a draft resolution um and it was posted to legistar late yesterday hopefully you've had a chance to look at it ties to some of the comments that we had in the public input section maybe while missy is pulling that up i want to make a few comments first of all i want to give credit where credit is due and that is to ken garber um ken uh emailed me yesterday and indicated that one of the things that he was working on was trying to get word out about this development and his concerns that it wasn't clear whether or not it was going to be designed um based on the aspirations let's put it that way and the goals of the a20 plan and um so i had the idea of us considering a resolution tonight and trying to pass it and passing that on to the planning commission that will be considering the development next tuesday as well as uh then advising city council and i reach out to missy and in parallel unbeknownst to me ken drafted this resolution he sent it to me i reviewed it i made one tiny little tweak um that missy also tweaked the tweak and so what you have in front of you is um this resolution and just one one minor point um the planning commission's announcement for the meeting indicates that the uh development will be 561 units um there was an m live article in february that indicated it was going to be 538 units and it's my understanding that the latest site plan in paperwork submitted is now 484 units and so that is why the resolutions says at least units so um council member briggs i think you have something to comment on that i do and it might be helpful to just um and i'm not sure who's doing missy i guess you've got it up on your screen can you scroll down to the resolved clauses thank you so thank you so much john for um for bringing this forward and for ken i know this is um we've been hearing about this i think you know public commenters spoke to the importance of this this is an area where it can be very frustrating to be at we we don't have the tools that we would like to have as a city um because of the state building code to require the things that we'd like to see in buildings and so we're um we are stuck between recognizing that we desperately need more housing in our community that having folks that are living closer you know closer to where they um they work and um is is beneficial for our carbon neutrality plans but um what we can't do unfortunately or we would have is require it and so i think the hope was that maybe we've got this tool here because we're rezoning and so maybe we can provide to that as a condition and um i just want to say unfortunately we can't so that's called conditional rezoning and conditional rezoning requires that it can happen but it needs to be voluntarily offered by the developer so we cannot require it as a city as a condition that um they have to do x y or z within of um of this and so particularly um of this substance so yeah i understand the desire behind this i think there's still an opportunity potentially to pass a resolution i would just suggest that um it's gonna need to say what we some it's gonna need to be watered down a little bit essentially um i would recommend um if you still want to move forward with this and you know have a voice at planning commission and council but you might say something like resolve that the ann arbor energy commission urges the planning commission and city council to encourage all buildings in the village to be constructed of fully electric appliances um for space and water heating and for cooking um and then pull out we can't do it as a condition of rezoning that that next um so i'm i'm going to interrupt you just yesterday yeah so i would offer that as an amendment yeah what i would i would like to do first is have a motion that we consider the resolution a second and then once we have that then we will do exactly what missy has done and jumping ahead and recognize um the the modification um or the amendment um that councilman briggs has proposed can we have a motion motion to consider this amendment and seconded by council member mccomber thank you so much moved by commissioner peck and um seconded by commissioner mccomber and um so um and then i guess i would offer as an amendment to the existing resolution um yeah this language that would essentially encourage rather than work require it i wish i would like to require it and so missy um i think the language then has to be struck as a condition of rezoning and site plan approval so in kirk exactly that has to be struck out right and i have confirmed that this is the case uh further comments on our discussion um i'm wondering should we be thinking about encouraging all future development or something along those lines or are we going to with each development do this kind of thing uh commissioner or councilmember briggs and missy weigh in on this but we we can't do that um at least that's the current interpretation because of the the building the state building and energy code so there was some discussion about whether or not we could do a natural gas ban as has been done in california in many municipalities and in a few other places scattered around the united states but right now the interpretation is at least by some um and ken garber feels differently and we've talked about that with missy but um there's and i don't know if that's changing or not but um the few the senses that we cannot do something that would require it at the municipal level i'm not saying require i'm just saying here we're encouraging and we should be encouraging off future development in other words if you're a developer and you're saying oh i'm going to do something in ann arbor one of the things that's on your radar screen from day one is let's think about all electric no fossil fuel but we could we could change the language i mean it's already in the a20 plan um that uh essentially all development needs to be all electric and not burn any gas so it's imp implicitly or you could even say explicitly there we could add that language here again and say encourage that all buildings in the village and all future developments commercial and residential be constructed with fully electric appliances is that essentially what you're recommending that would be fine yeah just a process point um i think we're talking about a second a second amendment is that right or are you saying to this amendment because i don't actually think we have a second to debate it you introduced it but oh okay so do you want to you want to propose some language do we have to do that for every single um amendment well we have we should vote on the amendment and make sure that the body is comfortable with discarding this and highlight and add this this is the replacement result and i will second quantum member thank you okay so let's let's vote on this amendment and then we can take up a second amendment how's that so all in favor of this amendment with the possibility of further amendments um say i and raise your hands anyone opposed unopposed um the amendment passes unanimously um so we have a second proposed amendment which is i think the wording that council exude commissioner overpeck has proposed which would expand on this and do you want to um propose language and then get a um and now we can ask for a second okay how about um encourage all the buildings in the village as well as all subsequent buildings and and you know new buildings in ann arbor the city of arbor so do we have a second for that uh second by commissioner smith so this is a vote then to replace um not only the first or the original resolve clause but to replace the first amendment um all those in favor of this broadcast actually actually actually i would like to discuss this for a second okay yeah sorry sorry yeah please yeah thanks so and i and i see this as an i understand the point of this of um just sort of expanding upon the language i guess i would like to this starts for me starts venturing into the question of do we believe that building new buildings should be built if they cannot be all electric so we know that we have a housing significant housing shortage in the city of ann arbor there's immense pressure that has huge equity issues um considerations um affordable you know affordability issues and so we've got these these these various policy goals that that council is trying to achieve right now um and they we're really hampered with the fact that our our building code does not um does not allow us to require them and so this is encouraging um the city and assistantly city council i'm wondering if energy commission means this in the is directing this towards developers or directing this towards council i mean are you are you encouraging council not to approve new developments that aren't electric are you encouraging development developers to to recognize this crisis that we're in and voluntarily begin doing this so i guess that's my question for the around where i'm coming from is it all right if i answer yes please yes i mean that's a good question you know i just think that uh any more fossil fuel gas that is um is going to make our a20 pretty difficult the other point is that electrification the cost of electrification keeps going down and that what we're really encouraging and we're only encouraging uh both developers and council is that we're encouraging those two bodies to install what is likely to be cheaper and therefore more affordable for those who move in but you know if we have a20 as a goal by 2030 we can't keep putting fossil fuel in buildings it's just it doesn't add up commissioner kerber and then commissioner juno and then commissioner and councilmember radina yes uh well you know i i fully support this i i also have this ongoing concern about the way these buildings are being designed by the architects that really when we talk about um an appliance you're talking about something has a 15-year life whereas you're talking about a roof you're talking about something that has a hundred plus years of life and the way the roofs are being designed very often totally ignores the solar resource that's available to those buildings and again i can both support this and say this is inadequate in terms of the new housing that's being built here in the city all you have to do i take you for a ride around the city and show you buildings that should never have been built the way they're built and it shouldn't happen not in 2020 on 2021 not in 2022 and i see this going on and on and on until we figure out how to stop it so that's more of a just a general issue that i have um and i'm open to any comments so if i can elaborate on that i think larry and i had a communication on this it's making sure that um roofs are as to the degree possible are south facing that they're not interrupted with all kinds of dormers and things like that i mean obviously there's multiple considerations but that's what he's referring to when he's talking about solar access not being designed into the building right larry commissioner juno yeah um i guess to council member briggs's point but also you know seeing the value and and and to ken's point um on the comment earlier about you know not wanting to do this ad hoc every time this comes up i do wonder if maybe rather than using the all subsequent buildings clause we just develop this more as a template and use it as relevant um buildings are um suggested i think to council member briggs point there may be some situations where the equity and the housing need versus the size of the building and the need for whatever else might you know i don't know so i guess i'm just offering that as um i would support this amendment but i also do see the value and just really think of this as more of a template and being able to use this more quickly in the future for relevant um units thanks um kind of piggybacking off of what commissioner juno just said and and relating back to something councilmember briggs said you know i i think before because this was brought to us you know kind of within the last 48 hours here um and because i am generally loathe to kind of like writing resolutions on the fly at the table i i wonder if it would be more beneficial for us to stay focused kind of on the the village right now because as council members pointed out there there are some intricacies and some challenges in this i think we all agree in principle with our need to have you know all buildings be electric particularly with appliances i am thinking though even of a conversation i had with with jennifer hall uh once around you know some of the the state funding isn't always available when you know you don't have gas appliances if they're cheaper with it i and i i'm trying to remember the details of that conversation that happened you know six months to a year ago um and i would because of the potential trade-off that a broader resolution proposed suggests similar to to what councilmember briggs said about you know are we suggesting that if we can't accomplish these things we should not do the housing um i think it's important for us to make sure we take a step back and consider kind of all of the different factors that might go into that particularly around you know affordable housing where we might have outside grants or state funding or federal funding that might be coming in and what requirements that might impose upon us that that then require us to make some decisions on trade-offs and so um so i am i guess just encouraging maybe a little bit of caution around i would be hesitant to expand this without us having kind of a broader conversation with some expertise um from different staff weighing in uh commissioner peck did you have another comment yeah i'm i'm fine with this uh you know and i think we had some comments that are coming from folks who are much more experienced than i am in the ways of city government so uh maybe what we should be thinking of as a commission is producing some kind of guidance that covers these important issues and trade-offs uh and i don't i it's outside my expertise to really be able to write something like that but um i do know that with every building that gets built with fossil gas line coming into it we're moving away from our a20 and we're probably also condemning the occupants to higher energy bills in the long term even though it's expedient cheaper to in some cases to go with that fossil fuel now although with the price of gas right now you gotta wonder but in any case it might be better for us as a body to just step back and do exactly as what's being suggested and not make this more general and plan on a more a general guidance suggestion that's all it is for the future yeah i just wanted to offer as we consider this that maybe what we the the body as a whole if it's friendly uh considers the resolution that's more time sensitive which is about this development and then we work a few folks that are interested on a more general resolution that shares the sentiment of the energy commission which i think is more than just electric although that's a part we've talked about embodied carbon we've obviously talked about renewably powered and so maybe maybe that's something we introduce a future energy commission meeting is a kind of guidance for developers and guidance for council purest energy commission stance on what we hope to see in developments council member riggs i think that makes sense though i would i'd actually say it's probably worth the time this commission to wrestle with this issue um even a little more deeply than that we can put we can do a lot of encouraging up on the city's website and it's not it's except for those developers um they're particularly interested in this and then they hit certain blockades within the city around what makes it challenging to do to do some of this work sometimes but um is another thing i've heard but um i think that there's a lot of misconceptions um i think resources for developers would be would be very helpful i know some of the folks that i've talked um with um i i don't know that um they have the tools that they the knowledge that they need to recognize that they could do this and and not have it make the development um significantly more expensive so i do think there are there's a need for resources um i know that this is something that the planning commission wrestles with and the city council wrestles with um and so i think figuring out you know even if there are small steps and changes that we can make within code if we have any leeway anywhere we should we should take advantage of that but this is this is a huge issue for the city right now and one that we we often feel really stuck on so i would like to see us do anything we can to move it forward commissioner juno yeah thank you i was really going to say something along the same lines and just hope that we might be able to dedicate some time to thinking through like carrots and sticks and all sorts of tools that are within our our legal um ability here to incentivize this because i think you know at the beginning of this conversation we talked about that this already is reflected in the 8-0 plan and a resolution will reaffirm that but um will that you know change what's happening in in these moments moment instances so just i think it'd be well worth our time any other commissioners so if i may i'll weigh in um i'm fine with limiting this to the first amendment um i would encourage both the energy commission and the planning commission to wrestle with this and come to a conclusion quickly i'd like to remind everyone of ken garber's comments prior to our last meeting which using rule of thumb calculations and i think they're they're generally um directionally good um that projects that have been approved um recently completely offset all of the solar that is going to be going on solar buildings all of the solarized projects um by a factor of two or another way of looking at that is that it will also offset roughly one third of the lance landfill solar project if it goes forward so for all of the time that we delay on this um it's um having significant negative outcomes and uh yeah outcomes to the a to zero plan um i'd also like to remind everyone of mr garber's rule of thumb calculations indicating that there's roughly a seven to one emissions um difference between some a unit being powered um and let's see using heat from natural gas for water air and cooking um compared to commuting miles reduced so it's not like we're doing any great favor there i fully understand the affordability issue i've grappled with this in work that i've done for another nonprofit and i just like to share briefly something that i mentioned before and this is something where i hope we can bring someone in quickly to hopefully shift the paradigm that if housing is done that is all electric that is built to passive house standards that means very very tight and very well insulated envelope including windows that you can do that construction at an equal cost or at least no more than a penalty of one or two percent and for that you get a quieter building a more comfortable building a building that has much lower utility costs per per person this is the experience with multiple multi-family dwellings in pennsylvania and massachusetts i'm more than happy to try to get someone to speak um to that and in the end we're actually um providing tenants a more affordable and better living condition than if we approve cheap housing that is still supplied with natural gas so i i really think um you're you're absolutely right um those have raised the issue we need more education on this since it's the planning commission that deals with these issues we really need to get um these alternative paradigm shifting opinions in front of the planning commission and have those be challenged back and forth um and also be considered in the context of michigan versus these other states but i'm confident that um the general sentiment that we need to move to all electric buildings that with very tight envelopes that are very well insulated as soon as possible and that will benefit everybody also including affordability so um commissioner overpeck oh um commissioner colin garcia thank you uh i i'm just not quite clear is it that we're not gonna proceed with with this resolution at all or we're going to have further discussion at it in a future meeting are we going to just stick with the original um like more uh just with this particular project that start that initiated the entire um discussion the resolution tonight so we have one amendment that has been approved which is the resolved clause in front of us that's a mixture of black and red and we have a second clause that we have that has been moved and seconded but not voted on and i think the proposal that i'm hearing that or some people are suggesting is that we limit this to um just the village and vote on that um and if people agree with that then they should vote the second amendment down and with that we would most likely come back to this topic about applying to other buildings um and um if um they still feel that the second amendment should apply or the the yeah that should apply that the resolution applied to all buildings then they should vote in favor of this second amendment as offered by commissioner peck is that everybody else's understanding yeah i understand that better that's what i thought i was hearing and uh so the first is basically to approve it with that original amendment and yes i'm good with that okay so what we're going to vote on now is the second amendment which is in red the first amendment having passed um and uh as i suggested if you um vote this down then the first amendment will carry over into the full resolution and if you vote it down we will come back um as we discussed and just um have this as a topic in a future meeting so all of those in favor of the second amendment that would make this apply to all buildings raise your hand and say i i see only one eye you have to look at everybody else oh um larry bridget and um sharish so three people voting in favor of this all those opposed raise your hand and say i i misty are you getting i'm gonna stop sharing if you if you can be so kind just make sure i get this right yep um thanks everybody hi okay can i just repeat this back chairs um those supporting are kerber mccomber and smith yes and those against uh merski colvin garcia overpack briggs radina juno and settlement did i miss anybody yes okay that's it yep okay um i think we need now to vote on the entire resolution um so the resolution can you put it back up is um as it will now appear i believe in in black font everywhere yeah which is that this would be advising city council and planning commission um to encourage the village of ann arbor um be constructed fully electric appliances and then as sort of the next resolved that specifically um this high seer rating which is um i i looked this up just to confirm it it's basically um this is not something that's unachievable it's it's essentially best-in-class um electric heat pumps um so that those are the two things that we would be advising planning commission and city council to take into consideration so um we've already had a motion to consider the entire resolution and a second and i'd like to now vote on the entire resolution as amendment mended all those in favor of the resolution please raise your hand and say i i all those opposed it passes unanimously thank you and uh i would only end with um maybe council member briggs that um you and i talk about how we pick up the broader issues and where we get what i would hope would be more than one opinion weighing in on this at the same time so that we just don't have one person telling the commission's one thing and then have people in another meeting um with an opposing a a viewpoint and that we are not able to resolve that um in one meeting with hopefully both ideally maybe both planning and energy commissions participants yeah and we can talk about it more i might recommend um it's sometimes difficult to do a joint commission meeting of both commissions but i wonder if it might be possible to get i don't know if um sarah mills is still the chair of planning commission i think she still is um you know having her she has certainly a lot of expertise in this area as well um having her come and potentially kevin mcdonald who's our land use attorney um and talk a little bit about what are some of our limitations what are some of the things are being discussed this group could bring forward some of the things that are being discussed in other communities and you know there may be an opportunity to say begin you know figuring out um you know do we have any tools that we can bring more tools we can bring to the table um i know that this is something that we nobody is happy about um we just find ourselves in a very challenging place and i think it also applies to you know architects and the their field in general and what are best practices in architecture and what can we learn here in ann arbor um and developers that are developing here from potentially developers in other areas and what are frankly also regional differences too so great you and i can talk to sarah sometime that'd be great okay this meeting is lasting longer than we had hoped that no surprise maybe um so the next point on the agenda is a discussion on osi 2023 activities and opportunities and missy do you want me to um introduce the topic okay so um this was preceded some email exchanges um with a minority non um not ever not everyone on the commission about the uh the 820 plan and some of the actions in the a20 plan as well as the climate millage and um let me say first and acknowledge as we discussed we we i think all agreed and logged the fact that the plan is a living plan that we want to adopt best practices elsewhere that we want to apply lessons learned that we want to as carlene put it to me the other day fail forward um and we want to adjust the plan going forward and there have been a couple of people that have approached me from outside the commission um asking why in the plan if you look at pages i think it is 10 and 11 of the plan um i could share it later but i don't know if it's necessary if you look at the mitigation costs um by action in terms of dollars per co per ton of co2 emitted there is a range roughly from under four dollars per ton up to 65 000 per ton so there is a huge range in costs of estimated cost estimated and those are granted a couple of years old uh estimated costs of what it would what it would cost to to be able to mitigate um co2 emissions based on the various activities and just to put that into context um and i'm sure they were calculated on different bases but some of you may be familiar with project drawdown and project drawdown lists the roughly one i think it's 100 top um climate solutions and they also make a similar calculation and um almost all of their costs are in the hundred dollar range under a thousand dollars there are one or two that are in the thousand dollar range we have multiple um actions that are in the thousand up to as i said sixty five thousand dollar range so there's a concern from that perspective um also relative to um projected cost for carbon capture and sequestration um which is by the way something i'll just state flatly i'm not in favor of but the s exactly we're seeing comes down but just um i mean there are there are roughly 20 or so facilities operating and the estimated cost for carbon capture and sequentiation ranges significantly depending on how it's applied but it's anywhere from estimates and the iea international energy association estimates those from anywhere roughly to 25 a ton up to i think let's see 350 dollars a ton i've seen other um the world resources institute estimates um direct air capture in the range of 250 to 500 a ton so if we we are implementing actions in ann arbor that are costing three thousand dollars a ton five thousand dollars a ton sixty five thousand dollars a ton the question is is that a good use of taxpayer money and secondly is it something that we should be doing early on in the plan or is that something that we should be doing later in the plan given the high cost and given the fact that technologies may be changing um and then lastly um again this is um my perspective and i want other people to weigh in that our role is to not advise staff our role is to advise council on policy um and it's my view at least and i think there's at least a couple of other commissioners that support this that the best way we can advise on policy going forward is if we have a good understanding of policy as it's being implemented now and if it's having the desired effect in the desired outcomes and therefore um with with that under that understanding of current policy we can make policy recommendations going forward and again in my view a good the best way of doing that is we have a plan we execute on the plan and then we check the plan versus the targets that are set in the plan and the plan defines as most of you know there are assumptions in the plan there are indicators of success in the plan and there are timelines and um for implementing those actions and then i think the other thing that we also need to be looking at which we've discussed from um comments from uh ken garber and that is what are negative let's say offsetting impacts and what do we need to do to address those and also to essentially what our counteractions um to those so i i have a few leading questions and then i'll open it up for discussion and also for responses from missy my first question is we recently recognized that the 2020 greenhouse gas inventory had not been posted and that was recently posted and what i'm wondering and that was an anomaly because 2020 was the first year coveted and there were huge changes in uh people's behaviors question that i have is when will the inventory be posted so we can see where we stand relative to a somewhat more normal year um and then the the question that i'd like to pose for the whole group is should we be pursuing actions with very high costs as much as 1 000 times higher than the lowest than the lower cost like energy efficiency energy efficiency is roughly four dollars per um ton of co2 emitted compared to other things that are in the thousands of dollars range should we be pursuing pursuing those um unless they have really significant co-benefits and if they don't have significant co-benefits then should those be pursued outside of the a20 plan and be funded outside the z to zero plan so that's my long but initial lead-in on the topic and i open it up for others to comment and for them discussion john uh you can ask missy to respond first and then we're gonna follow is that is that what we're waiting kind of pausing for or um anyone can respond or comment in any order my so so my perspective is that missy and her team have more even though there's not a prediction for what is going to need funding beyond year one maybe year two that there is a sense of like a rationale of why the things are being emphasized now that are more expensive than other things that co that that cost less for mtc02 that's what i'm assuming and i think it would be great to hear like if i'm not completely off on this or like what's like yeah so there you go i'd like to like missy do you have like a broader like understanding it's like the reason that we're putting so much more emphasis on these things that yes like for the circular economy it's like oh my god this is so complex but we need to like really get on this immediately right now because in you know you know we're projecting in seven years it's really going to start paying back and and it's it's the most complicated thing so we need to put the most resources there now versus putting our resources on energy efficiency i i don't know so yeah yeah it's a good question so in terms of let me take the first one um john you asked about the inventory we're working on 2021 we just have a few data requests that haven't come in so as soon as we have them um actually we'll bring it to the energy commission oh i'll let you know as soon as it's live because i imagine that's been a recurrence you're our kind of first unveiling of that report so that that'll come as soon as we can get the data uh in a month or three months or do we have any idea we've been holding on data requests the last pieces for a while now so we could i mean we could force it and come early and estimate what that data is based on historical trends or we could hold until we get it i would hope that we're getting it in the next month but i yeah i can check in with thea and see i know she gave me an update when i got back yesterday uh that she's she's almost there she's just waiting on a few last lingering pieces so in the works um carlene to your question it is all of those things so we are working on 38 of the 44 actions in a20 right and we're working on others that aren't even in a20 like the sustainable energy utility right like that's not in h20 nor was telework in a20 because when we did a20 we didn't actually think we'd have high adoptions of telework but the pandemic showed that that was really possible so there's other things that are in play so the answers were we've got to kind of do it all and what we prioritize for funding and how we prioritize that funding that's more of an art than a science it's where we have interest where we've got appetite political appetite where we have staff capacity where we've got community willingness to step up like the ambassadors when they're ready to run at certain projects we leverage that to move that work stream forward as fast as we can and so it is um it's very very clear in certain areas that we have to be we have to be laser focused on energy we have to be laser focused on electrification but how that manifests does become more of the art in terms of uh i care a lot about heat pumps right in the transition of furnaces from heat pumps but the pandemic showed us the importance of that cooktop right from an indoor air quality perspective and so we pivoted to start working on range replacements because that was the time and that was the strategic opportunity that we had before us whereas when we created the work plan we thought we were going to focus on furnace replacements so as an example it's a it's a little bit of following where we've got momentum and opportunity and making sure we don't lose sight of where we're going though we have a strategy for full electrification we're just starting at a different point that i thought we would start in and that's okay because we have we have political and public support for that thoughts from others commissioner juno i think commissioner mccomber raised their hand first ah thanks um my question about the a20 plan is um how how old is it now um when was it approved two it's two years it's years old um i wonder if is there any plan for updating it because it seems as though these questions about what we're doing and why we're doing it and how we're prioritizing are going to come up on a regular basis so i'm just wondering if there's a provision for that yeah um i'll share my philosophical approach to planning which is it takes a lot of work to update a plan and we have to make a decision on if it's more important to have the words on the page be accurate or it's more important to have actions on the ground being implemented with limited staff capacity so we uh update it through kind of annual reports we've had council uh provide some guidance and we do have a governance structure for how we can revise the plan but overall it's held pretty strong and pretty true as a north star so that's a decision we have to make as a community um i am not going to advocate though as the director of the office to update the plan right now because we are working really hard on implementing actions so um you would be pulling capacity out we would have to pull capacity to do that and that's just a decision we have to make if that's the right play commissioner juno did you have something there too yes um i guess i would just i have not seen the numbers that break down the different mitigation strategies um at the cost per ton yet um i would be interested to but i i suppose we should add a few clarifications or or caveats before comparing them to some of the figures just for ccs or for other drawdown strategies um because these are of course costs being born by this city yet there may be cost benefits that are being enjoyed by residents that we're not able to necessarily um include in those figures and i think there's also um you know instances where short term higher cost strategies may over the long run not net out at that same price for um you know other avoided costs in the city down the road from electrification or solar installation et cetera so i guess before we um too harshly criticize any of the higher end strategies i hope we'd be able to also include those considerations around um who who's enjoying the benefits and and what are the extent of the benefits and then reflect that a little bit as well i have a point of clarification missy for my benefit maybe others as i understand it the costs estimated two years ago were cost to the city with a small c not to the city with a large c meaning the the city of ann arbor and that would be hitting the city budget but that would be a cost to um the the community at large is that correct okay and there's there's no no it also correct me if i'm wrong there's nothing in the plan that calculates a payback or anything like that for each individual action yeah so what we used was a social cost of carbon that we we used kind of in the investment portfolio we do have rois on some of the initiatives that are in our financial analysis tool that we did some things have roi and some things don't have rois in a more traditional sense but in the social cost department i mean all of them have a cost of action and a cost of inaction associated with that right commissioner kerber so i think this is mostly directed at missy and it's more in the form of a concern and maybe asking for some reassurance electrification obviously is an important strategy going going forward at the same time when you electrify something you're really taking money out of dte's pocket on the gas side and putting it into the electrical side and we all have been in meeting after meeting after meeting about how you know how how little progress dt is making and actually greening out the electrical supply so we're still talking about using fossil fuels even if we have more efficient electrical appliances if we have heat pumps and so forth for the most part people aren't using their own solar they're not using green energy and well we may have great plans for that in the short term 10 years dte is going to be continuing just to burn more fossil fuels so i just i'm just asking just for some clarification on how really what what is the benefit going to be for forcing this electrification at this point in time yeah it's a good it's a good question and let me take that from a different perspective which is from the economic case that what we we do a lot of analysis and modeling what we know is that you can't do strategy one or strategy two or strategy three which are three dominant energy strategies you have to do all of them right so you have to do efficiency while you're electrifying in order to to pull down the cost and you have to also install renewable energy and actually the economics that's when they start making sense when you stack those things together for an individual homeowner and so for us it's um while i may talk about electrification and join us at the electrification expo on friday at the farmers market from 5 to 9 pm we look forward to seeing you all there we always put the peas and carrots of energy efficiency in those conversations as we're talking about electrification because people are getting excited about electrification and we can't get people as excited about energy efficiency and so we may say that we're focusing on electrification oh but by the way we're bringing in that efficiency and we're connecting you to the solarize program and so the answer for us is the quagmire of it can't be just one we've got to figure out how to do it all and we have to continue pushing to clean our grid that's i don't think that's an a20 in any way shape or form that's meaningful is the amount of work we do at the public service commission right to fight for better regulations or the work that we're doing uh in lansing with our legislators and so like that's that's kind of like undertone of all of this work is changing the entire ecosystem in which we operate so that when we maybe one day i can't actually just talk about electrification because it happens to be 100 clean and renewable when you switch so i don't think i directly answered your question larry other than saying it's it i hear you that it's complicated and that is how we're approaching it is how do we come into the problem from one point but get get solutions that are much more holistic acknowledging that you as a consumer may be most interested in solar and that's okay i'm gonna start with solar and i'll lead you through the rest of the work that you need to do it's it's almost in my mind almost like a top view and a cost view i mean what i'm saying is that you can't necessarily save yourself prosperity what you have to do is to grow and that grow has to happen from turning fossil fuel generation into renewables i think that's the primary emphasis i understand all the strategies have to work together um i guess i would like to see more emphasis on the top-line view how to have more renewable energy as opposed to the the the peas and carrots if you will working really hard on that larry thank you i know you are absolutely and support you all and that yeah we can't argue with that um i just wanted to highlight though that um we want to send the right market signals and get our you know heating and cooling folks uh much more focused on electric utilities um you know and there is a hope that dte you know they're slowly changing we saw that consumers changed a lot faster you guys have all been around longer than i have and i am no fan of dte's pace here i think they're the biggest enemy of decarbonization in the state probably but the um nonetheless i think it's really important for us to be pushing for electrified homes and buildings to the extent we can and hopefully the power generation will catch up but we gotta act what we can and i think that's a message too anyone else i missy i'd like to offer up two and for our council liaisons i'd like to offer two two points of consideration first of all um the millage allocation has 1 million dollars going to solid waste i probably spend almost as much time on solid waste issues as i do on energy issues having served on the energy commission and being in the washington zero waste coalition and a couple of other groups so my friends there will not probably appreciate my comments but i i question whether we should be spending that much money on solid waste issues in terms of the two major issues which is year-round composting and commercial recycling um if the estimates are accurate and those estimates again need to be looked at again but before we actually spend a lot of money um sending trucks around to to do that versus the opportunity cost of spending the money to do something else again those two costs per ton in the plan are 65 000 per ton that's that's 10 000 times higher than many other actions and then three thousand roughly three hundred dollars a time for commercial recycling i know that ann arbor is deeply rooted in recycling and so i i know that this is going to potentially generate a lot of backslash but what i'm i i really want us to do and this is the thrust of my my my point is really have a rigorous process where we're rethinking what we're doing and we're making sure we're doing the right thing and we're making doing doing through the right things in the right order and i'm not sure that we shouldn't be spending for example millage funding on a lot of education around zero waste around circular economy and things like that but we maybe should be reticent about spending um a lot of money on specific kinds of actions like um increasing compost and recycling beyond where we're doing it right now because if it's not really generating a lot of savings in terms of co2 emissions the other thing that i would ask that you this is from me personally that you try to accelerate as much as possible is the benchmarking um or whatever the right ordinances are in terms of like time of market heard whatever the acronym is head have been three or four different acronyms that that ordinance as you know was an 80 ordinance um two and a half years ago and there may be political issues with realtors and the same thing with the green rental program with landlords um but these are really two important activities that are going to drive people to look at energy efficiency and electrification and these are really things that we really need to push people and i i know it's uncomfortable to be questioning and talking about are we doing the right thing but i really think those are two things that we really need to focus on and reevaluate going forward so i don't know the answers i'm just asking that we sharpen our pencils and we look at those issues in particular so unless has somebody else has something else to say um then we can close out the topic councilmember briggs i guess i would just like to affirm you know what you're saying i think it's important that we you know we are very clear about why we're doing what we're doing and and you know is it the high is it the you know and we're good about communicating it is certainly something that we hear from from residents about you know why are we focusing our energy and um and our resources on certain things and so we need to be able to explain it very well about um you know why we're pursuing certain certain things and and you know what the cost benefits are of our activities so i'm going to end with one one last comment just so people understand where i'm coming from in my my past professional life um i i was i led rigorous review meetings literally all day meetings where we would review every single aspect of a plan implementation plan was it delivering the right outcomes if not what can we learn from it if it was how can we apply those lessons learned to other things and i was subjected to those kinds of rigorous reviews traveling to germany and sitting in a conference room the entire day going over every single line item of our plan and whether we were executing a plan and why not and they're the the a lot of people believe that those are uncomfortable actually those kinds of reviews are absolutely in my view absolutely necessary to executing and delivering value to stakeholders whoever those may be whether it's in this case the city of ann arbor residents and property taxpayers or whether in the company it's you know whoever the various stakeholders are so um that's that's where that's the perspective that i come from and i realize that that's not strictly speaking um our our role but as i said in order to understand policy and make policy recommendations we have to understand how well we're doing and the best way of doing that is having a good understanding is are we executing and delivering the greenhouse gas reductions that we need to and if we're not how can we do that better so that's that's where i'm coming from so that's that's the bias that i have from 40 years of working in my profession so thanks for bearing with me so we are now on the downward slope um we have um an election so edie as i mentioned is going to be and she is she told us she's going to be moving to washington dc she serves as the liaison to the environmental commission and so we want to elect a new representative to the environmental commission and i'm wondering if um anybody would like to self-nominate or whether somebody would like to nominate somebody else for that role so environmental commission just like this one meets monthly it is easy i think the fourth thursday of every month is that correct it's at seven o'clock and meetings roughly last the same duration based on at least my experience is that correct yep okay so is anyone interested in serving as liaison just to know please do not use chat i haven't opened and it should not be so we okay so carlene is just saying that she needs to sign off she has another commitment that she has to leave for so actually she said she had to do it at eight o'clock so she stuck with us longer than she was supposed to thanks everyone have a great night thanks carlene so i'm willing i served as liaison for three years i'm willing to do that again um there's a lot of things that are near and dear to me but i don't want to take that opportunity away from somebody else if um they are interested see it as a way if they have passion for things in the environmental commission is there anybody else that that wants to i didn't see anybody else indicate an interest so i volunteered edie have any words of wisdom or positive experiences to share that might inspire someone to take this on yeah i think it's a great way to learn about other aspects i mean there is a lot of overlap with energy commission most of the time we had a lot of pertinent things to report back but um i thought it was great to learn more about a lot of things also depressing things like the bloom in the city but you know good stuff too so enjoyed my time so i would encourage somebody else to step forward um if they're interested correct me if i'm wrong but basically it's dealing the commission is dealing with natural features including even things like pollinators um so natural features like wetlands trees forests um the river clean air clean water um solid waste and of course with clean going back to clean air and clean water things like pfas and dioxane plume and things like that so those are the main issues but of course they also have an interest in climate and energy because it has a big impact on the environment so if there's anybody that's interested in doing that please step forward so i'm willing to do it um if if others agree otherwise uh we will be unrepresented and i think that would be a pity if we're not represented and i don't know um missy who's missing and uh noah ember moksha kendall and now carlene yeah right i don't know that any of them have have expressed an interest in the past um when we've had um elections so i mean so john i'd like to nominate you thank you for being willing to volunteer yes i'm willing to volunteer if i hear a second second from councilmember radina all in favor say aye and raise your hands all opposed maybe i should pose no i'm fine with doing it okay so edie thanks again for uh your dual service and again good luck um so we're down to osi reports um news for commissioners and work group updates um so missy you want to stay take the lead from osi sure so i'm pretty fresh off of vacations you're going to get what's like top of mind for me uh hopefully you all saw the uh year two report that we put out and i know we talked about it at the last meeting that's kind of the easiest highlights some things just to raise uh per the previous conversation i wanted to share that we are on a working group to try to establish standards for scope 3 emissions accounting which are upstream emissions largely from waste which right now in a20 the the greenhouse gas calculation is what's actually emitted at site so once it goes to a landfill or is combusted and we know there are lots of emissions upstream so we have a team that's on a national working group helping set those standards because we follow very strict reporting protocols for how we capture greenhouse gas emissions so just wanted to share that i expect we'll have an update to those numbers once we have a methodology that we can all sort of agree on across the country but just just wanted to show that certainly coming in the future and then uh just some highlights as i said before friday night we have an electrification expo it's the very first one we've ever done we have uh over 30 different vendors that'll be there to talk about all aspects of electrification rumor has it the mayor's handing out ice cream i know that rumor is true uh we have popcorn it'll be just a kind of fun night to come out and learn about electrification and really excited to get some feedback as we continue to support this work more broadly in the community also in the renewable energy side uh we did have a significant end of fiscal year push for projects at the city itself so we have a contract with homeland uh to do installation of solar at our park sites and that includes rooftops and carports with av chargers a pretty significant push basically every park that has a facility a major facility not just a gazebo is getting solar and then council also approved a ppa with enerlogix to do solar at a handful of additional sites that are a little bit larger like our engineering kind of ish sites if you think about water treatment plant wastewater treatment plant uh and so combined that's over four megawatts of solar that we'll be breaking ground on uh here shortly at the city which is i'm pretty excited about it'll be about 20 more ev chargers coming into the system and we'll have our first car ports uh so really exciting stuff at least from where i see we'll be able to see it touch it feel it and then council also approved in that suite of work our next two resilience hubs so we are working right now on the bryant community center which is super exciting given all the work in bryant and then the senior center which actually is mostly electric anyway so we're hoping to transition that building to fully electric have our first 100 carbon neutral uh building within the city structure so we continue to ship away those kinds of things uh and as soon as we get those electric garbage trucks i'll let you know because we're gonna have uh show and tell uh when those those come out but they've been ordered they're back uh back ordered but we'll have them shortly there is i'm confident a lot more that i'm just kind of missing uh at the moment but uh rest assured work did not stop while i was away and uh we're oh we're already running so lots of good stuff happening excited to fill you in with a little bit more cogent of a response next month electrification expo is at the farmer's market from five to nine five to nine yeah that's right so you can get dinner it'll be ice cream from what i hear then and there's food trucks so you think you didn't fill a food truck right and get a heat pump yeah um any other updates council commissioners that's memphis i think it might be helpful to um sheriff um folks may have may have heard this but um at our last council meeting we um mentioned that moving forward a nomination for energy commission um somebody who um wouldn't be representing dte but was an employee of dte council and the mayor heard pretty strongly from the community some concerns around that appointment and so we have thanked that individual for um for volunteering but the mayor did withdraw kind of pull back that nomination so um the nominating committee will be be meeting again and i'm sure you'll hear more news but i definitely always encourage you your friends and colleagues to to apply unless they work for gt i i just for for those of you that may get questions on this um remember the bylaws section 5.1 and the bylaws require that anyone that has a conflict of interest that they recruit themselves from discussion and voting on an issue and so um i i think if if you talk to people and they're in their uh asking why we we and i speak for myself and um there's a group of us that that review um applicants and then make recommendations those go to the mayor's office and then he makes the final final nominations that go to city council um people need to realize that um any any employee and this applies in larry and you may recall that larry has some refrain from discussion and voting on some issues where we've talked about things that potentially would have an impact on homeland his employer and the same would apply to anybody else myself included or anybody else on commission that if there is a conflict of interest you need to declare that conflict or somebody else can raise it and then that person would have to refrain from discussion and from voting on the topic so that that's important that the community understands uh that we have that provision in our bylaws any other updates uh updates um i think carlene i don't know if she has anything to talk about with the lexication i'm not aware of anything significant i know missy i think they were working um together with former commissioner hookum on coming up with some draft framework for street side charming um is do you know anything about that you've been gone for several weeks so i don't know that you have anything to mention no i don't have much and i'm not in the details of that anymore either so i won't even attempt to do that so um with that then we move on to the last couple of points public input items for the next agenda so think about that and then we'll adjourn so um for public comment this is again an opportunity for members of the public to speak for up to three minutes um please call 888 788-0099 or five 877-853-522 four seven and enter meeting id nine five six eight seven one eight seven eight seven six this information is also displayed on the agenda in the video feed and missy will select callers that have raised their hands one by one using the last three digits of your phone number if you want to speak raise your hand electronically by pressing star 9 on your phone and you will hear an automatic message that the host is allowing you to speak in the order that people then raise their hands um when moving or when speaking move to us to a client area and please state your name and address at the beginning of your comments call our ending in one three four thanks dr stelton chair mursky ken garber again just a brief comment um thank you so much for approving the village proposal as amended thanks especially to commissioner briggs for pointing out that conditional zoning is not allowed that was my ignorance but it's still true that planning commission has discretion over rezoning petitions there's other issues with the village for example robertson brothers is proposing more than three parking spaces per dwelling unit which seems to me very over parked i'm just an interested member of the public i don't know how these things get negotiated if at all but i did watch while valhalla glenn and then lockwood senior living originally came in with gas both required rezoning and they both ultimately agreed to go electric in order to gain commission in council of approval i have to believe the city has certain leverage with the rezoning how does it use that leverage i have no idea how that works but i'm pretty sure the city is not helpless in a situation like the village so thank you again for weighing in on this it can only help i'll be at the planning commission public hearing next tuesday will my comments and your resolution turn out to be exercises and futility maybe i hope not we'll know pretty soon thank you all again sincerely for your great work and we thank you for your comments and for enlightening our conversations thanks ken and that's all cher merski very good okay agenda items for the next meeting suggestions potentially maybe fingers crossed uh greenhouse gas inventory uh anything else missy carlene and i meet a week in one day before the meeting to set the agenda and we have a couple things sort of in our pocket i'd encourage all of you to reach out to missy carlene or me if something comes up um where you'd like us to consider it um or if you have a speaker or something else and one thing that we might consider doing is taking on this issue of electric buildings and affordability and things like that and possibly getting a speaker for that at the next meeting or an upcoming meeting any other suggestions okay thank you very much everyone sorry we hope to get done by 8 o'clock but um maybe you can blame me for that so thanks very much and it is uh 8 35 the meeting i declare the meeting adjourned have a great evening and by the way oh one thing um i just have to share this with you dte it was on social media is buying ice cream for everybody for free at blank slate and so a group of us arranged canvassers um i was there from two to three today or two to 3 15 3 30 handing out sheets to everyone that was in line and everyone that was sitting around eating their uh their ice cream cones and telling them about the other side of what dte is doing and how they are one of the 50 dirtiest utilities how they rate a 22 out of 100 in actions to actually execute against their long-term um greenhouse gas reduction goals there there's travis has got the flyer that we handed out so um travis did you get your ice cream already someone else sent that to me and said there are people here telling the other side i think global warming melted at all well that that was the that was the image on there so washington dairy has solar and it's been doing a whole bunch of energy efficiency work so yeah absolutely absolutely but you might deplete dt's budget and enjoy an ice cream cone and talk to other people online and tell them about your work on the energy commission and give them another view so missy you should call your family and you should meet them there for an ice cream cone on the way home so meeting is adjourned have a great evening everybody see you friday hopefully thanks again edie you
⚗ AI-reconstructed · cite from original above
yes okay one minute warning this is normal yeah they're always excited to be here you kidding me i love it they want to see me [Laughter] okay we're getting ready i'm gonna call this meeting can you guys hear me check check all right i'm gonna call the meeting to order at six o'clock i needed adoption of the agenda i moved to adopt the agenda um favor hi motion carries five to zero i want you guys to know do you guys see all five of us here in person [Music] we would like the marketing department to take a picture of this we need you have your camera kayla yeah okay the pledge all right approval um of the meeting minutes is there any questions about the meeting minutes are we good all right i'll need an approval of the meeting minute uh i move to approve the governing board special meeting minutes from june the 20th second all in favor motion carries five to zero did we just oh we need two of them right all right and the regular meeting minute so i moved to approve the minutes of the governing board proposed budget hearing regular meeting on june the 20th second all in favor aye aye aye motion game is five to zero hey i'm listening i'm trying to count all five yeah all right okay uh superintendent report thank you madam president uh just a couple of different things we want to get into obviously we're getting ready to start up the school year i did want to let you know that for all the uh excitement that's generated the lg electric plant is currently on hold um there have been several newspaper articles that's gone back and forth and several newspaper articles uh confirmed that uh lg electric are is debating what they're gonna do with their next steps and there's three primary reasons for that and uh the notion of many grants for teachers and so if we can raise enough money we would look to see how do we bring back so many grants for teachers the other piece that we are looking at that many foundations are starting to do and if you look at foundational work it's really about your growth pattern and so foundations tend to go like this and then when you build out so you see a place like chandler is basically built out you tend to see this happen only because business partners don't partner quite as much if there's not growth taking place because they don't have business and since we're down here at the bottom getting ready for some growth we would like to create an endowment that would ensure that when we get to that top part there's enough million enough money in the endowment no yeah no seriously our our goal over the long term would be that we'd have at least a million dollar endowment um so that as you peak and go down then there's at least forty thousand dollars annually that you could use in the area that we wanted to use without having to tap into the principal so it's it's a it's a very aggressive goal but i would anticipate given the size of our district and with the 24 eventually going through to the 60 and the north-south freeway coming in which is going to be through our tennis zones i would not be surprised that we see some sort of sustained growth once it starts over the next 20 25 years so i think it's possible to do that um so we're just starting but we do don't recognize our business partners and we will get plenty of stuff out but but they've stepped up in a very big way and we're pleased with that in terms of our schools we've got a couple different things going on and this is in one case working with one of our business partners we know ironwood banner does a lot with student of the month but they also started uh what's called uh camp scrubs i think i put it on this report it's actually camp scrubs and it involves students down at cms where they get a chance to see what the health care industry is all about both in terms of possible jobs and just experience what it's like in healthcare situations we have six students that participated this year and we were able to use the combs educational foundation to help with their there was a cost associated with to help with that cost we'd like to expand there was some issues in some cases because banner still requires masking and therefore some some families chose not to participate on that issue which is fine but so we would hope in future years we would see that program grow also the high school trap clubs trap and skeet club uh became a third straight conference title and the first ever arizona state championship that was won again it is still one of those situations where the kids shoot over casa grande and they compete against other schools around the country actually and they just do the the shoot the shoots at their places and then they send in the scores and so we had a junior varsity for female high score for jade green we had junior varsity male high score was warren lamb and then we also had a third place with a steer a smith we had varsity female all three kids uh haley lindstroth alexis fernand and lily van de griff were the top three females for the males it was the same situation with hayden de carlo christopher reese and elle angel and high gun overall was hayden the carlow and then we won the total winning and we also had um the all trap team uh those students were on the all trap game as was gary hargis so it's been a really good program for the kids um it's kind of the first one in the in the state but it's been just remarkable the work that's been done and the kids it's it's really a great outlet for a group of kids we do have some kids from other schools that join us just the way the thing is set up and we've talked about it before maybe not everybody in the audience knows it may be the first one in this state but there's the state of minnesota which is where you started there's like 200 000 kids that participate so it's in some states it's tremendous tremendously big other states is just getting started but but carl hill runs that program has done a tremendous job and then we have a bunch of the upcoming events that are happening over the next couple weeks real busy as we get ready to start for school and we have some employees here we invited all new employees but many have different schedules and don't live close by um but it is that time of year the last two days we've had new um new teacher orientation and they've been in training all day long um and uh i would say this a thank you to dorsey and the coach team uh they did phenomenal both are instructional owner content coaches um i've said this you can do that i've said this before and i know we heard it from several people but i've said this before if if you're not from here um uh when you come here and you see and you're from somewhere else you are impressed by the level of training that takes place it doesn't happen in every single district and that's a testament to to the efforts that they put in we're excited with all of our our new employees coming on board and being part of our family um i'm gonna have them all come up here and introduce themselves they don't know that surprise but that's just because we have so many and i don't know who's going to be here to try to go through a list of of 70 people and have people here not here uh would take a while but if they could come up and stand up here we'll get your picture and then just introduce themselves uh where they are i'm going to be teaching at what they're going to be teaching we would appreciate that it's just our way to say welcome um we appreciate you coming to work for us so don't be shy don't don't all run at once yeah come on down it's like the price is right get excited [Applause] just form a line that's all that's all employees certified and classified would have been me [Applause] bye [Applause] very nice thank you guys guys appreciation oh wait if you're from comes middle school i think you're supposed to dance [Laughter] pretty sure i don't know you're gonna get listens for miss ridge if you don't know how miss ridge will demonstrate [Music] oh there you go all right all right so then we have staff recognition and what we do this every month we do a staff recognition at uh different school different schools or different departments and since it's the beginning of the year what we start off the new year with is the district office and so we would like to go ahead i'm going to have julie cook come up with one and then i'll have dorsey come up after the second one all right i was gonna let you do it in your last board meeting i brought notes just in case okay i'm in business so we talk numbers i'm gonna throw a few numbers out at you 575 days ago tonight's recipient joined the j.o homes team whoever hired her thank you very much i debated on telling you who i was going to talk about but i really want you to know who i'm speaking of so it is my honor tonight to present sofia garcia our payroll supervisor okay so for those of you that don't know sophia started with the district and she has started as an administrative assistant she worked at homes elementary she has worked at home's middle and she has worked at clems high school she did that from 2004 to 2013.
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[Music] [Applause] [Music] no no no no [Music] hello [Music] so [Music] [Applause] [Music] no [Music] john the anaheim union high school district board of trustee meeting of july 14 2022 is called to order at 3 47 p.m the following members are present anna l percy anne-marie randall trejo katherine h smith and brian o'neill staff has requested the following amendments to the agenda pull items 8.1 on page 3 of the agenda and exhibit jj replace pages 2 3 and 5 which were placed before you do i have a motion to adopt the amended agenda second all in favor say aye aye opposed public comments closed session items at this time no one in the audience okay the board of trustees will now hold a closed session to discuss items 4.1 through 4.7 on the agenda it is now 4 3 48 and we will move to closed session
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wow that's a lot of schools and a lot of people to help she worked for about five months as the grants management administrative assistant here at the do and they thought she was so wonderful that she has spent the last 423 weeks making sure all of us get paid and the reason i point out weeks is because we are paid every other week by one person that's over six hundred sure a lot of money yes i'm glad you said that 600 certified and classified staff for their contracts and extra duties are paid every other week she also makes sure that our benefits are paid for blue cross blue shield delta dental vision arizona state retirement she takes care of all of those too she may also make sure that everybody's paid out of the correct funding source that is no small task and when people look at me they think oh well she runs all the money this lady in eight years has distributed million dollars all by herself all by herself she works long hours i can tell you i've been in her office going sofia go home she says no i just gotta check this one last thing she takes it very personally she's very dedicated i can't i can't imagine not having her here for 18 years and one day today um she brings all of that knowledge to us she helps my department she's helped other departments she will help with interviews she will help anybody with their paycheck in fact i love the ones when the teachers call up and say hey can you tell me what option i paid to get paid so i know when i'm going to get paid she'll help him with that she helps him with tax forms she helps them with understanding their lead plans anything and everything that deals with somebody's check she's right there and i can tell you i have witnessed firsthand if she doesn't have a piece of information and somebody's paycheck is impacted she is personally upset she wants to make sure that everybody gets paid correctly and on time because she realized it's impacting everybody's lives not just their bank account so by granting of the board dr wyman and every person in this district that get the check i want to thank you for everything you do for all of us and i'd like to present you with the blue apple award [Applause] thank you veterans means wise madam president dr wyman and members of the board i am also here to celebrate one of our people um this person is one of our instructional content coaches and i would like to have cindy andrew come up to the podium please as her family comes in as well [Applause] you've even met with them off hours in conversation so she's a leader in our district she's a quiet humble leader that takes on her job and responsibilities with grace and i really want to celebrate cindy if you'll join me in that [Applause] i did tell a white lie that they may not let me in the pearly gates for but i did don't i was like can you guys just come because the the teachers the new teachers are coming they really need another familiar face there meanwhile i'm contacting her wonderful family via social media saying hey shh come on in thank you for the new teachers just so you know we don't lie that much they're just little fibs okay we we work with honor here there's just a little something to celebrate congratulations all right you guys ready um do you have any board any any uh board members have a uh update what now this is after i don't know well wait hey are you ready do you have anything no okay are we supposed to have something no it's if you guys went to a conference or what i don't know this is just your update i'm just wondering okay all right so we're going to move on before but we go to public comments do we have any public comments okay um if you i'm gonna go ahead because now it's all business and um i know some of them i know this little boy back there said it was boring and i agreed with him um but you guys um are more than welcome to leave now and i'll let you go so that you don't have to like sneak out like and try not to be rude so if you want to do it do it you got like two minutes get on it was uh was mr strogam that little boy in the back yeah so boring you are welcome you're well deserved hun thanks for coming everybody all right well we'll move on to oh action items um so do we have any anything in consent agenda that uh i don't know what happened you lost no um it didn't taste hold on um okay does anybody have any questions on the consent agenda no is it not oh wait a minute not working should we put in the minutes that you're talking to yourself okay all right all right um okay can i get a i move um approve the consent agenda as presented hi second all in favor aye aye aye aye motion carries five pro all right um 8.1 uh decision and and cons discussion and consideration of approval of adoption of the f u f y 22 23 district expended expenditure budget good evening madam president members of the board dr wyman members of the audience okay apparently they want to start with the last screen there we go okay we are here tonight to talk about the adopted budget arizona revised statute 15 905 says that we have to adopt our expenditure budget no later than july 15th so we were meeting that deadline we proposed and did a hearing notice on june 20th utilizing the preliminary forms however the legislator was still in session at that time or when they closed they added an amendment that allows us to adopt a budget that is higher than what we originally presented based under laws 2022 house bill 2866 section 23.
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that's what we are bringing forward to you tonight upon approval of the adopted budget we will go ahead and get this uploaded into ade by our den by our standard deadline when we did the adopted budget we had specific parameters that were given to us the base level increased 384.62 our transportation support level increased six cents we also received some daa increases for preschool through eighth grade 51.57 9 through 12 56.39 and our high school textbooks we got an additional seven dollars and ninety seven cents all going up that's always good on our group b weighted averages one was for dded miid sld sli and ohi that particular one increased 0.199 and then we received a new one this year and it's for .018 and it's for frpl and it's free and reduced poverty level this is an impact from our free and reduced students we don't have any data in the current budget under this category we are still waiting more information from the state and guidance on how we will be funded for that but know that it is coming with the parameters under house bill 2866 section 23 we have to be very specific in what we changed in the pre proposed budget versus the adopted budget that we are bringing here tonight so the next two slides um represent the changes that are on the excel spreadsheet that was attached to the agenda item tonight on page one of eight salaries and benefit columns were increased on page two of eight our special education program types were updated um that was just online one unrestricted capital outlay was on page four of eight and we updated the property values on lines two four and six other capital revenue which is displayed on page five of eight we increased the budget columns that were noted on pages four through eight above and lines four through sixteen reflect the changes the next page is seven of eight it's the calculation of the 2023 general ledger budget and almost all of those lines were updated based on the new calculations presented on the first few slides the calculation of the unrestricted capital budget on page eight of eight same thing we had some similar changes based on the new daa that was allocated to us the summary of school adopted expenditure budget it says page one of two and there's also two of two those two pages take all of the other pages in the required expenditure budget and summarize them so all of the lines that we mentioned above and the numbers we mentioned in the first slides are all reflected on these all those changes are just summarized on these pages are there any questions about the new adopted budget do you remember when we had to do all this on 13 columnar pads and i'll do it manually i didn't have to do it manually but i will tell you doing some of these excel spreadsheets it is it's tedious yes it is people don't understand you actually have to take every function every indicator and put it in one little cell and then you have to go look for a new number and um yes it's quite tedious i i'm glad that i don't have to do it manually any other question the other comment i would make is uh in in passing the state budget they still have not addressed the ael issues so the aggregate expenditure limit so the aggregate expenditure limit is still on the table um it's being reported uh going back to the initial negotiations with the governor's office that there is going to be most likely a special session sometime after the uh primary but before the end of the year so with the current years legislators not the newly elected legislators which is a which is a positive thing it's most likely going to be a one-year fix so there's still going to be issues that are going to have to come with a more long-term fix whether that's a uh goes as a constitutional initiative or uh legislature changes that we'll see but you may hear some conversation about the ael and and we can't spend all this money and all that stuff but know that there has been uh discussion and quote unquote promise from the governor that there would be a special session we'll see if that happens but i believe it will and so that ael issue will most likely be solved in the fall but we'll have to wait and see how it goes if there's no questions i'll take a motion i move to approve the adoption of the fiscal year 2022-2023 district expenditure expenditure budget as presented second all 8.2 discussion consideration to authorize expenditure of monies in excess of mno fund the subsection for f1223 this is the item that i bring to you each year or when we do a revision and unfortunately i have to read statute language so bear with me per ars 1595 governing board policy dbj and the governing board's approval were requesting that the adopted budget be subject to the authorization of the expenditures of monies budgeted within the m o section of the budget for any subsection within the section in excess of amounts specified in the budget however total expenditures of the m o budget may not exceed the total budgeted amount for the physical year what it's saying is if we've put something in regular education but we need more in special education you're allowing us to take that action throughout the year any question all right make a motion um i move that the governing board authorized the expenditure of monies budgeted within the m o section of the budget or any subsection within the section in excess of amounts specified in the budget for fiscal year 20 22 23 as presented what the hey a second that was a long favor hi hi all right motion carries five to zero and the recommendation i did wow okay discussion 8.3 discussion and consideration of approval of qualified evaluators for the j.o combs unified school district for the 22-23 school year this is just an annual uh agenda item that we need to bring to the board and so the names are listed so i would recommend approval as presented i moved to approve the 2022-23 geocomms unified school district qualified evaluators that presented okay a second all in favor aye aye aye motion carries five to zero i was just looking at the list that's what i was doing so steven already read those so he was ready to go um discussion 8.4 discussion consideration of approval of 2223 school year board meeting dates so again just an annual thing we bring i know we some sometimes we brought it at january but i try to i try to roll it into this time so that the principals have an idea of what what date i bring it in january just runs january december december by bringing it now we can put in the dates that the schools are going to make their presentation so principals and administration can be prepared for it so so it's the date says as noted the only exception is march which because of spring break we move up one week and then you'll also note that we do have the monday meeting for the board retreat in june and so i would recommend approval as presented i don't have any i'll take a motion i move to approve the 2022-2023 governing board meeting schedule as presented a second all in favor aye aye aye motion carries five zero 8.5 discussion consideration of approval of increase to meal prices for 22.23 i didn't think that we had a choice we don't have a choice what was happening in the past the past two years um the meals were free from congress through congress as part of the pandemic that's not uh passed it it's passed in a small section that doesn't apply to us there's some there's some free portions of it to uh uh communities that are in more of need than ours and so therefore we have to go back to uh meals uh the meals are set not arbitrarily they're set through a programming section through ade and so this has been run and so we're making recommendation of uh of what the new meal prices would be we have put some communication out to our community already but we have let them know in that communication that is pending your approval if you were to say no we don't like these prices it's too much then we would adjust and resend it back out again they follow the formula so there's no reason it shouldn't be uh within these prices it falls within the range of different school districts well one price might be a little higher but another price might be a little bit lower and and there is inconsistencies in pricing only because again of some of the the factors associated with pricing on meals the other issue that is playing a role in here is just uh inflation and the impact on on pricing so the recommendation is to increase breakfast uh paid breakfast again paid versus reduced versus free free there's obviously no change and actually there's no change to the reduced prices either so for the paid prices we would increase by 50 cents for breakfast when we go to lunch we would increase by 30 cents at the elementary level 30 cents at the middle school level and 10 cents at the high school level currently at the uh for lunch there is a different pricing structure so even though it's 30 cents for the elementary and the middle school you can see that elementary goes at 295 a meal and and middle school goes at 3 20 a meal so this has been presented through food service so i'd recommend approval as presented there's no questions i'll take a motion i'll move to approve the increase to breakfast and lunch prices as presented all in favor aye aye aye motion carries five to zero okay 8.6 discussion consideration or approval of something meraki switches what is that how do you think redcoat's going to come down and tell you what it's all about we're seeing some guys who are going to work on our wellness plan this year and they're going to get exercise walking up here to present some all the different ideas is that how you say it okay all right i was right then madam president members of the board esteemed colleague um we're looking to um through e-rate we're trying to upgrade our our switches right now many of our switches will either be going out of warranty uh this year or next year and the meraki switches give us the ability to manage them a lot easier um instead of having to go behind the scenes and do coding and those types of things it's like a website that we can go to easier to manage my team is small so this will help us um manage the the network going forward so i asked for your approval so i'm going to be draw a picture what is the switch when you say switches i look like a light switch it's how our network is connected between all the sites and getting okay you know to the internet so that's what the switches do that they handle all the network capabilities i'm familiar with cisco but i've not heard of meraki how long have they been around and what kind of a track record do they have so meraki is a brand of cisco they're part of cisco so yes about 15 years or so and they have a very good track record sure like i said it makes it managing our network much easier because you're going into like it looks just like a website a web page and then you do all that work that usually is done behind the scenes and you have to know how to program the steps that you need to do to make changes to the network so it makes it easier like even i can do it that's pretty surprising i think yeah i know and um should we run into difficulties what kind of support do they offer it's 10-year support for the switches so we'll have that support plus we have consultants that we use throughout the year that can help us as well is so is the amount we're proving the amount on the agenda or the amount submission that the the amount that we're approving is two the 209 five dollars ninety one cents the total amount for the project is six ninety seven forty six thirty seven but e rate picks up the difference so what we put out on a po is just 209 and then the e-rate picks up the remainder if i'm correct no that's correct yes our portion is only the 209 000.
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i i placed that number in there just so people could see the the benefits of e-rate given how much this really cost and if we didn't have any rate what we would be looking at which which would create some sort of issues okay if there's no more questions i'll take a motion i move to approve the purchase of meraki switches through the e-rate program as presented a second 8.7 discussion consideration of approval of the purchase of replacements of replacement student computers for 22.23 so if you remember back in april we came to the board because ecf was going to have another filing window the third window which we did we haven't received a formal approval whether we're going to get approved or not but talking with our e-rate consultants nicely it looks like based on the number of districts that apply during this window exceeds the amount of money they have so the fcc is focusing on the needier districts we come in at a 70 discount and the they're stopping it those districts that get an 80 discount so it doesn't look like we're going to get approved for these but the need is still there for us to get new these additional devices because their enrollment's up because we have about 700 chromebooks that are out of warranty and support this year so we want to follow through and have you approve that now there's still always that chance that we could get approved and if that happens then we'll get reimbursed through the fcc but we want to move forward you know if even if we don't get approved we still need to move forward with getting some more devices and this the funding source for this replacement is essers dollars if you remember we had talked about using essa's dollars over the next couple years to keep the one-to-one initiative going so this this is not out of daa or anything like that it's coming out of the essex dollars and how much do we still have available to us um we're working on that right now but i'm gonna suggest four million four four four to five million it's significant we've tried to spread it out over four over four or five years i know some some places people are bashing school districts we're not spending all the money but if you're smart you have until september 24 and there's actually a push at washington right now that possibly extend that beyond september 24 and it might go into uh it might go into 25 so we've tried to space it out over over time because there's no point in getting total replacement of all the computers this year because then they're all going to go out at the same time so we're trying to phase it in so it may be extended but right now it goes to 24 so we've tried to space out the the 6 million out over out over the full the full time frame what do we do with the 700 chromebook that are no longer supporting we'll probably uh we'll keep some as spares not to use in the classrooms obviously but um because they're out of warranty and then when it comes to testing if they can't because when it means that they're out of warranty and support google won't update them any longer so then it's a security risk and then our testing programs and extensions that we use on the chromebooks won't work so we'll have an asparagus in case we need like a staff member needs something temporarily but we'll probably end up disposing most of those that we can't use any longer and when we dispose them we would dispose them through vendors there's a number of vendors out there that would take them for a variety of different reasons and so we'd have to go through procurement and and do a normal uh process on that disposal all right if there's not any more questions i will take a motion i move to approve the purchase of 700 student replacement chromebooks for the 2022-2023 school year from esther's funds as presented a second on favor hi aye motion five to zero all right um 8.8 discussion consideration of approval changes change orders for the for is that symington elementary and harman elementary drainage project i'm making mr anderson walk up here with the boot on hey you're the one that's that way back there i don't care [Laughter] are you wearing that to get some sympathy or did you really hurt yourself we'll know in a second uh madam president members of the board colleague esteemed colleague paul craig's there so [Laughter] when we entered into this project there was a lot of conditions that from the surface looked like there was a drainage system but but as we started digging doing destructive measures to get down that we found a lot of crushed um piping uh there was transitions or code those type of things that we found we needed to once we opened it up not do it the right way um so that's what the reflection is we did armington or harman uh we didn't have any prints to go off of a lot more i've seen conditions that were anticipated that their allowances remember we had allowances on both of them and that one was bigger so it covered some of it it opened any other question any questions i'm just curious if we're fighting this at two of our schools what about the rest of them are there issues with drainage at them we don't know we we chose these two schools were chosen because they had significant uh issues drainage problems during the summer the other schools we have not seen that um i think any time you talk about construction that's 10 years old um you start to run into more and more there's there's some possibilities on what took place when the construction took place be careful how i say this but do understand that most of the construction that took place between 2005 and 2010 was uh sfb funding and in that particular cycle they were they did not spend quite as much money as they're probably spending now some of these and so therefore uh the amount of money that was used to build some of the schools that time frame was not as great as it should be and that was our primary funding source so there there may be some other issues that we deal with as we move forward some shortcuts may have been taking this kind of i don't know that it's sure i don't know what a shortcuts but but they did not fund the full cost of what it would take to build a school so if you go into um i can remember when homes high school was built this was going on um you didn't get at that time they weren't funding lighting or parking lot they weren't funding as much parking lot space as they were they were not funding uh the necessary gym space so there was just less funding available and so therefore the architects builders were forced to make do with budget that was there uh to provide that that information you know that was there so there's more money available nowadays uh than there was in those days but but it was the the budget budgets were a lot tighter back then so i would not be surprised as we age that we might not be smothered hey there's no walk there's no other questions i'll take a motion i moved to approve the change order for simon elementary and harman elementary drainage projects as presented a second all in favor aye aye aye motion carries 5-0 8.9 discussion consideration for approval of agreement with the international alliance group iago so besides the fact that we save money on health we don't have to contribute to the retirement are these teachers that when they get hired put on our regular salary schedule so for example if they have continuing education or years of experience they will get those benefits when they come to work for us what about um i assume you you interview them so hopefully there won't be a language barrier then good question i'm not sure if i missed it but if it's the same process then their contract is just for a year that's what i wasn't sure about right i mean it's an individual one-year contract but with their j-1 visas right for three years multiple years that's what i thought okay yeah just a comment and i've been i've become very familiar with this program because i spent a lot of time in school districts uh particularly in new mexico they've been using this program for a very long time now to fill teacher shortages that they've had there in that state and um in their case uh most of the j-1 visas teachers have come from the philippines uh or from india and um my experience with that has been that most of those teachers that come over are usually master's degree um they've had many many years of teaching experience they're latching on to this opportunity to come to america and to kind of experience america too but the reason it's a cultural exchange is because after a certain number of years then they're required to go back to their home country for at least two years to share back with their own people what they've learned from america before they are allowed any other visas to come back to the united states for any reason and many of them do that and then come back to united states to continue teaching at schools here in the united states because they found they enjoyed living here in the united states but um it is one way to to fill teacher shortage needs and it would be teach and it would definitely be there there are teachers who have a lot of experience generally speaking and and um they're very well qualified there's many times that the teaching style or the the in other countries is sometimes a little different so many of the teachers from the philippines for example that i've worked with students in the philippines honor and respect their teachers they actually bow to their teachers every day every morning before they come in and as they leave they um and they have classrooms of up to 50 to 60 students who all sit quietly and listen and just follow all directions so um when they come to the united states it's a little bit of a culture shock for them yeah uh the idea of you know cooperative learning and things like that but they but every all the teachers that i've worked with my experience is that very intelligent very easily adaptable and um it's a good opportunity it could be a very very good opportunity to fill holes that we have and then that's the real reason why we're moving forward now where we have in the past uh the the formation of the uh having to sponsor someone from overseas is onerous on a school district therefore we're we're not interested in that because this is a cultural exchange and it's through the state department and the the iag they're the sponsor they pick up the responsibility the sponsorship and then it's just an agreement with us so the reason we're looking into this is because we're not responsible for sponsorship had we been responsible for spartan sponsorship i wouldn't be bringing this to the other um a lot of the districts where i've seen this happen they have not had anywhere near the support they don't have dorsey's they don't have um it just it's just not the same and which is part of the reason why they hire people like me to come help train them um but uh that's but because of what you said i mean it's i think because of the support structure we have here that this program could be since i've been thinking about it i mean quite very successful my question would be though in regards to his in my experience with um the same scenario is there is definitely a cultural challenge especially when it comes to classroom management or instructional strategies and that becomes very taxing often on the administration on the on the coaching team and i guess my question is as you explore this and how you want to move forward with it is what are we doing as a district to help because just i think that when we're having individuals come from other countries and we do have that cultural shift when they're here in our district what are we doing to help them prepare to make that transition giving them those supports that they need because them just participating in just a regular new teacher orientation i don't know if that would necessarily be enough and i just hope that we would be able to provide dorsey with the support for her team whether it's additional days or whatever it is to help their team be successful in supporting these new teachers okay i would anticipate that the soonest we would see any of one of these teachers through would be a month but it could be upwards of two to four months uh if it's from mexico or latin america it's sooner if it's from the philippines it'll be three to five months so in some cases we're even anticipating that we might be looking at people that would start january so we could um be hiring people through this program anytime during the academic year not just at the beginning of the year okay so if we have an opening and someone qualifies we could put them in as opposed to a long term i feel like if we move forward with this i would like to have um i would like to have dorsey's input on how this is gonna work like how what like how it's working what she's gonna need that sort of thing i mean i'd like to hear from her about that yeah because i mean if this is something i mean if if we do this for a year and it doesn't look like it's working out yeah we're not bound we're not bound the agreement allows us to get out as we need i i think the pieces you have to remember irrespective of where people are from the reality the situation is you get good and bad teachers whether they're overseas or out of asu not not u of a but out of asu and so therefore you run you run the the the risk of a young teacher coming out of one of the colleges with struggles in in uh classroom management just as you would potentially here so i think the piece is as they come in as we work with them we'll make the necessary adjustments uh based on what we get we have to get them in first i think but mark looked at the number of districts in the state that are using these guys and it's significant so so it's not like we're the only guys in town they may have multiple people that are going after them and so um we may end up getting one or two of these and that's all we get or we may end up getting a half a dozen but so just because we're moving forward with this depending they have a finite number i think they have 5 400 but if you have uh 50 districts going after 400 in the state of arizona this same company is probably working across the country so so it just gives us a potential option but it doesn't suggest that we will or will not have them but we want to at least explore this because we know we don't have applicants in many of the jobs right now as we speak questions promotion i moved to approve the agreement with international alliance group known as iag as presented second all in favor um and discussion consideration of approval agreement with the metro fire and security for 22-23 school year under one gpa contract bob it worked i'll take care of it no it's okay i saw you struggling walking up here see it worked for him it doesn't work this is not rural metro it's different companies see that i just make sure you know i thought metro and you wanted to be sure no i knew that i just want to make sure you guys knew any other questions comments all right i'll take a motion um i move to approve the agreement with metro fire and security for annual fire safety inspections under 1p or one gpa contract number 21-0 as presented second all in favor aye aye motion carries okay so now we're at any future agenda items anything anyone all right i'm gonna make a motion to adjourn at 705.
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a second all in favor she carries five to zero that that screamed you must have won a bet going on which one who won all right oh you need to dance then [Laughter] that's right i guess what's
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[Music] so [Music] so [Music] [Applause] [Music] all right i call this uh workshop to order uh roll call amanda amen here charlene diaz here anna boyd here melinda sabrasky here all right dr stewart capital and other projects board members um we have a number of projects underway right now and so i thought you would appreciate an update so next door at the middle school the sewer project we are at the stage where they have been putting the tile in the restrooms the last few days we expect the fixtures to be put in the toilets and them and the urinals and the sinks and all of those things by early finish up with that early next week and then early next week they'll be putting the tile in the music room so that project will be wrapped up should be wrapped up by the middle of next week total cost with everything so if you recall the bid for doing the plumbing part the big bid for that was 115 000 with the tile and the other work that we had to do in there to finish up the total cost for that whole project is 168 and so that's parts labor tile new sinks new toilets all of those things and if you have any questions i'll try to answer them as we go along otherwise i'll just keep talking it's all set ready to go it'll be ready to go it'll be ready to go yeah okay and it looks very nice it looks very nice okay an esser project now keep in mind that middle school project is it was out of our budget because of the time that we needed to get on it we could not wait for a june or july meeting of the sfb so that's out of our budget and it's out of last year's budget okay okay one of the esser projects is the entrance for diamondback and if you recall last month i showed you kind of how that's going to look that bid was awarded to redmond construction for a total of thirty six thousand two hundred thirty five dollars and they have ordered some things and they are awaiting the permits okay awesome the fox creek project the elevator uh for the entrance we did put out bids on that we did not get any bids so we we have uh reissued those and and the the vendors said that they're just swamped they're swamped with work so we've reissued the bids uh with a timeline of having the project done by by december so we thought if we gave a little longer work timeline on those bids that we would probably get some more bids from people and and as you know we have we really have bad carpet throughout the district a couple of classrooms at fox creek were so bad that they were actually dangerous and so in june i had the lead custodian i said just pull the carpet out when we selected the tile for the music room at the middle school i said let's also put out a corresponding bid for this using the same tile at those two rooms at fox creek and these kind of become our test rooms at this point for the product to see if that's the product that we want so so they will be doing that before school starts the cover for the fuel tanks we only had maybe we had more than one bid we might have had two bids on that i'm sorry i don't quite remember uh but again redmond got that bid uh 94 178 dollars considerably higher than what we thought it would be however um what we wanted what we knew we wanted was more than a carport and so in my head i hadn't calculated enough money for something that's a little more structurally sound than a carport they have ordered parts and and the things for it but they are also waiting for the permits for it okay okay um hvac you have on the agenda tonight and even though you all said that for any of the projects that we had approved or that you had approved the whole project stress structure for us or three uh this is such a huge project we felt we needed to bring the bid to you and talk a minute about that in the uh you know in the meeting and have you approved the bid there were seven bids which was very nice to have the lowest being six hundred thousand and the highest being a hero over a million seven okay uh mark scott is as i've told you before extremely experienced in these kinds of things and uh he and jenny beck and i were the ones and kim was here too when when we opened the bids and put all the information down but then you don't say right then on a project that big you don't announce who gets the award right then because you need to look to see if the awards have all the pieces you need and so mark followed up starting with the lowest bidder and said are you sure you included whatever whatever and they had not the lowest bidder had not the next uh the next bidder up had almost all of the things but was missing a couple and so this bid that we're recommending to you was the third lowest bid and actually was only about forty thousand dollars less than the fourth bid so the bids came in most of the seven came in below i think five of the seven came in below a million dollars um or right at a million and then there were the two that were quite a bit higher um the bid is that we're recommending to you is from a company in lake havasu that's been in hvac business for over 70 years and meets all the requirements so we're pretty excited about that we also had as an esser project what we thought would be just the fire alarm panels at a number of our sites and the bids started coming in and we're stunned by them because we're thinking the panel so we're thinking ten to fifteen thousand dollars perhaps per panel what we've learned is the panels in all of our sites are so old that uh the only way we could replace a panel in any of those sites would be to find one similar that's been rebuilt because the fire systems are no longer the same so what we're all used to of the old pull you know of the pull stations where you pull the station and then it makes two wires connect and that sets off the alarm that is obsolete no system is like that anymore all the systems have uh have digital integration and so when you pull the alarm there's a sensor that then notifies notifies the panel of exactly the location of the fire and then the horns instead of just blaring a noise say fire in room 306 or fire alarm in 306 or fire alarm in cafeteria or whatever it's very specific so it means that in our sites we can't just replace the panels we'll have to replace the entire system so the bids are in the neighborhood of 90 to 100 000 each and we had a total in the grant of 90 000.
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at this time i'd like to call this regular meeting of the dysart unified school district governing board to order let the record reflect that all board members are present with the exception of tracy sawyer sink bill please rise for the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all we're going to begin our meeting tonight with a public hearing our first public hearing is a2 fiscal year 2022 2023 proposed budget dr dean madam president members of the governing board members of cabinet and our community will turn this information to over to mr higgs good evening madam president members of the board acting superintendent dr dean cabinet and community members i'm pleased to present our proposed budget for the 22-23 school year i want to thank the governing board for holding a special meeting to approve the proposed budget and for acting superintendent dr dean for doing an outstanding job on presenting the agenda item on june 16th it's a very crazy year for the budget forms timelines the legislature did not complete the budget until june 25th and the forums were not available until june 29th creates a little bit of a conundrum as stated at the june 16th meeting so that this budget still only has the two percent statutorial increases in it i would anticipate another budget coming really quickly around the corner i've already called an iba session for monday to begin the process of making a recommendation to the governing board i think it's also appropriate at this time to also thank our legislators for all their hard work seeing the historic increases to our funding levels has a dramatic impact on school systems so i just want to thank them for all their time and effort i did send emails to them all thanking them for their time and effort so thank them for their time and effort all right even though i know that the governing board has seen everything we talked about we've been talking about for like two three months really this meeting this presentation is for our public at this time since they did not have an actual proposed budget to really discuss even though we've talked about what kind of raises where the increases are going for many times and the board approved that back in may this is uh we continue to do this back to our regular budget process presentation for our community as with budget adoptions we always have a public hearing and this is required to be done by june 15 july 15th of each school year so here just give a context of our adopted budget i put in the previous year's ending budget and so we could see um the comparisons of where mno budget is at the time before we add the additional increases from the legislature we have a slight increase but as discussed at the july june 16 meeting huge increase in transportation special ed also had huge increases inflation is having an impact on a lot of our outsourcing and other areas and so that is trickling through our budgets the capital funds similar although this does not have the increase in unrestricted capital as well the emergency grant renewal program that is the arizona school facilities oversight board that has a severe drop but this week i've already gotten three emails from the azsfob that already exceeds a million dollars it would not surprise me if we were back up to the 3 million mark from last year mr young has a great relationship with our liaison and works with them to start looking at these big projects quickly so you'll see roofing hvac maybe some flooring maybe some weatherization coming through pretty quickly and as our buildings are aging the azs f12b is stepping in to maintain them to help it that's a great benefit for us is we don't have to lean on our budget and or our taxpayers the next is our classroom site fund this is the prop 301 fund this also has an increase and just as a reminder our governing board approved an additional thousand dollar increase for our teachers coinciding with this increase going through so now each teacher is eligible up for eleven thousand five hundred dollars in classroom site fund money so that continues to uh pass its way money not spent in the classroom site fund is i've gotten questions about what happens uh when because i have to assume everybody makes performance but not everybody does make performance it stays in the fund and it's recalculated for the next year and our balances and our calculations going forward our special projects fund this has the probably the most movement which is the decrease as our esser funds those one-time funds are being spent down and so you have a huge reduction in the federal grant line going down from 70 down to 49 million state grants holding around the same and food service will still be operating uh 11-5 i know it's the same as last year but that is an increase from two years ago so we have stepped up our food service operations revenues and expenses and so that is going to continue into this next year as always we like to just post our website this looks a little bit different and you do have to click one more extra click to get to this page but our fabulous web page that looks amazing still holds all the good pertinent information so you can see historically all of our documents and all our financial reports and so we continue to post that and we continue to promote that so that people go and take a look at them i know i like it i look at a lot of other districts and everything it's good information for people to have and then if it's all right madam president if we could open it up to the public for to see if they have any comments about our budget before we close the session yes at this time if any public would like to have any questions feel free to approach the podium not seeing anyone coming forward we'll go ahead and close out that public hearing and move to our second public hearing of the evening a3 dysert's instructional time model itm for 2022-2023 school year dr dean thank you madam president members of the governing board members of cabinet and our community last year the legislature passed a bill that allowed for alternative instructional time models part of that bill includes a requirement for school districts to hold two public hearings related to alternative instructional time models and an adoption from the governing board after the second public hearing this evening we present information to the governing board as it relates to this alternative instructional time model about sundown mountain alternative program as the board will recall we are no longer offering k-8 online instruction last year we presented about k8 online instruction we are no longer offering that our online instruction continues moving forward back to our pre-cover days of our ischool which is our high school program students can enroll in our high school program either full-time or intermittently um with courses where they can take concurrent enrollment both in the building and through high school but this evening we want to just highlight for the public hearing our sundown mountain alternative program and the elect elective courses that they offer we do offer mastery-based elective courses for our students in which they're able to take repeat courses that they've taken previously they have to attend the class at least 50 percent of the school of the day and they can test out of that class once they reach the mastery piece and that allows many of our sundown students to be able to catch up on credits throughout the course of a couple of years at sundown and allow them to either graduate with their their cohort or very shortly thereafter and so that's the information that we have to present on our alternative instructional time model and other than that our instruction will look very similar to what did to pre-pandemic days this coming school year yes please all right this time any members of the public that would like to ask any questions or express any concerns please feel free to approach the podium and madam president i might add that we will bring this back on the july 28th meeting for the second public hearing and ask the board to adopt our alternative model at that point in time not seeing anyone approaching the podium we will go ahead and close out the public hearing and continue on with our regular meeting going to item c audience with individuals machefen do we have any we don't have any next we'll move to item d superintendent governing board updates superintendent update dr dean thank you madam president members of the governing board dysart cabinet and members of our community this is an exciting time in the school district in the school year as our buildings start to come back to life again the last two weeks of june become very boring around here we have many our buildings are closed we have many folks on vacation and so it's an exciting time when our buildings start to wake up again and we have had a great two weeks with our dysart leadership team and trainings that we've provided to them over the lord the last two weeks we've had three different trainings for our dysart leadership team which consists of cabinet all of our directors our principals our assistant principals and our coordinators it's about a hundred people total and um we've had our last session today um just an outstanding training professional development time with our leaders we're very excited about the school year they're ready to go um i think they were chomping at the bit today to get school started so we're excited about that additionally our exceptional student services department put on boot camp this week for our certified staff and paraprofessionals um and the paraprofessionals were invited if the pd aligned to their scope of work that was held at valley vista high school throughout the course of this week and next week they will continue to offer their summer seminar to our certified special education staff and that's a conference style approach in which they provide professional development for an entire week and i know that uh dr montano has highlighted that with a panel discussion of um a few attorneys that she's bringing in and so we're very excited about that dr montana for thank you for putting that together and the last piece that i would add this evening is just a construction update to the governing board we have several construction projects that are underway probably the most notable are west point and countryside the west point construction entrance project is nearing completion they poured asphalt today the lights are up the street lights are up and we look forward to them being operational in the next few weeks the countryside bus loop project is also coming to completion and that's a project that the city of surprise undertook in coordination with their new city park for soccer fields and so they are they re redesigned a bit of that bus loop entrance and and repave that for us and that should be coming to completion both asante preparatory academy and western peaks are completing roof projects and so we'll look forward to those being done and if you haven't heard we had a district office flood on sunday night when one of our fire sprinklers decided to malfunction and ran for a little bit of time as you may have noticed when you came in this evening we've turned the district office lobby into the new lobby of the district office um the great news is that we have a restoration company that's that's working quickly our insurance company provided authorization uh yesterday and so they're moving forward quickly we may be displaced for a little while but they're going to do a great job and and get us all taken care of and madam president that concludes my report this evening thank you very much all right next we'll move to governing board update um just following dr dean i would like to actually thank dr dean and his team cabinet administrators everyone that's been working so hard this summer already it seems like we're constantly hearing about you working with your administrative teams around the campus i came in a couple times for different agenda review and different things and dr croto and dr assai are showing me and talking about all the things that they're doing on campuses um analyzing data already and working with teachers and their teams as far as you know what they can do to promote that student learning so it was really exciting and reassuring to feel like even though we're in summer there's just so much hard work going on and i just really appreciate that so thank you all um cabinet and anyone who's been working this summer um to these efforts i really appreciate it anyone else all right we will move to item e motion to approve consent agenda items i move the board approve consensy consent agenda items as presented and amend an approved motion f3 to authorize the acting superintendent to sign the mou with nadaberg unified school district second motion made by christine pritchard seconded by crystal schaffen motion carries next we move to information discussion items g1 information on dyson unified school district safety protocols dr dean madam president members of the governing board members of cabinet and our community this evening we are very excited to present information on our safety protocols and introduce the board formally to two of our new staff and i'm going to turn this over to dr croto thank you dr dean madam president members of the board cabinet and guests tonight we're going to go over some safety protocols with you for the dysart unified school district we have two gentlemen here i'll introduce craig and he can introduce jason but two new employees to the district and we're excited to have them they're working very hard and are doing a great job and we appreciate it so i'm going to turn this over to mr craig musee our director of student services um and we'll go from there craig good evening madam president members of the board acting superintendent dr dean cabinet members and community um we're very excited really to talk to you a little bit about the safety and operations here in the district uh and and really it goes back to even before the start of july and i've been here two weeks and already we've already jumped in and started doing some things there was a lot of pieces in place but the assessment and the needs assessment has already begun and we're looking at what we're doing as a district and making sure that we have a good plan in place and that we're able to put the right protocols and procedures into action obviously this is an area that uh the community is going to be concerned about because we know that that's this is uh something that is taken very seriously um it's something that is obviously pertinent um to what is is happening um throughout throughout the country and so we want to make sure that we have those protocols in place and be a model example uh for other for other districts throughout the nation wanted to talk to you a little bit about the actual emergency operation procedures um it all falls under arizona revised statute 15 341-831 and that requires that every one of our school sites has an emergency operation plan we have already worked with every campus in the district they had their templates um then they worked through making sure to provide the updates we've already received most of them they will have all of them in place by next thursday and we're making sure that those are already uh uh on board and that schools know how they're gonna operate prior to staff reporting the full staff coming onto the campus so we wanted to make sure that was that was uh you know something that was completed so we an important piece as we talk about that is that meets the requirement of ade it also uh when we look at that through the department of emergency and military affairs that's one of the things that we have to have present not just there but even at the district office is an emergency operation and this is included under governing board policy 5.4 the uh as we talk about the uh safety and security comprehensive plans uh very it was very exciting to me uh to be part of the hiring process when we brought uh jason jaeger on board he will be our safety officer in the district he'll be starting a little later into august he'll be finishing up his his his job he works for dps currently we are we are thrilled to have him his experience runs deep and he's done security that ranges uh from everything that's that happens within you know the current job with dps but also in handling security with even the super bowl and his has been a model for for many other places throughout the nation to come see so we're very excited for jason he's going to speak to you in just a minute and give you some of uh some of his perspective to these items that you're seeing right here but first of all i want to point out partnership with local law enforcement and first responders we've already uh met with and scheduled meetings with uh surprise and el mirage we just met with the surprise chief of police and and those sros we have a meeting scheduled here coming up with el mirage chief of police and the sros there we're going to have on our campuses between the the high schools and the middle schools you're looking at eight different sros within the district um that takes care of the you know the surprise and el mirage high schools and middle schools and that's important that we have established already those relationships and begun to look at what that's going to look like on our campuses the cert and that term right there that you're seeing stands for school emergency response team they work together with the threat assessment teams to establish the protocol on each campus so there's people that are identified those principles are turning that information into us of who those members are prior to school beginning we already held our first training today that training contained a lot of those pieces of information and what needed to be shared with staff members so we already inserted that we wanted to make sure that they knew exactly what needed to be presented to staff and what needs to be present on the campus and then there's going to be ongoing training as well a lot of our resources are contained for them to access through our website i do want to point out that and looking at the very bottom bullet there the safe hotline when you go onto our website you can find safety and every parent has access to that and there's a phone number present that's something else that we all made available to parents as well um just a couple of other things there um the drills and the training is going to continue throughout the year we've already begun to look at single points of entry on campuses and what it looks like you know to make sure that the access to the campus and how we're we're establishing protocol for visitors um and also um what it looks like during the school day so we want to make sure that that's something that we're going to be checking on throughout the year and we'll have uh pieces in place and jason will speak to that in just a minute on the next slide but that's a that's another important part uh to what we're doing at this point i'm going to let jason address the board and he can speak to anything else here that he needs to say and then he'll move it to the next slide thank you craig madam president members of the board cabinet and others uh first and foremost i want to thank you for your support of my position and uh hopefully i can make you proud for everything we're going to be able to accomplish over the next several years um i don't want to get too repetitive on what craig said but you can see up there there's a lot of things that's already in place when i got here i was very excited it's one of the reasons why i was applied for the job in the first place uh just to see the the uh the reputation of this district and everything that they do uh right looking at all the things that they have in place we certainly have all the baselines but we're definitely not looking to be a baseline school we're definitely looking to be a model school like craig mentioned my plan over the next three to five years is exactly like he said i want people calling us from all over the country asking how dysart does it um we've got a lot of good team members already there he talked about the sros we met with them i was very pleasantly surprised to see their level of training it well exceeds that that i've seen it very a lot of other districts i think they've definitely had the right uh temperament in place when they decided a good balance of those that are good with students and also those that are tactically sound as well so i think we have a really good team um out there but certainly uh we'll take care of everything else as far as uh the planning and the drills and the ongoing training um i'm just going to skip to this next slide here because that'll touch on some of the other stuff the biggest thing that we're doing right now is we realize there's a lot of members of the community that want action they want answers and so forth and we certainly want to do that as well but we we want to take a a structured approach we want to make sure that we're we're going through we're assessing everything first before we're making any knee-jerk reactions we want to make sure that we spend our money uh the right ways uh you know that that's gonna do something beneficial for a long term not just something to appease anything at the short term so we're definitely looking through all of our plans looking through all of our procedures you know it holds true that a lot of times if you do the small things correctly the large things take care of themselves he mentioned that to have some experience with large events i've been the uh lead law enforcement liaison for the state farm stadium for about six years now had a lot of large events there and honestly it's it's the you know checking the the stairwells it's the making sure doors are closed it's making sure the people are on post just making sure that people are communicating all those little small things that if you get those right you know everything else is going to fall into place so i'm hoping to bring some of those uh those concepts those best practices some audit procedures things of that nature to make sure that we're doing everything we can to make sure that everybody in the community that comes to our buildings whether it's teachers staff students and everybody is safe like you see that next point there talks about the safety audits uh we're gonna we're gonna be doing a lot of those we're gonna make sure that people know that we're available we're gonna be on all the campuses doing site visits uh we're gonna make sure that we we test them a little bit we make sure that you know what we're gonna make you uncomfortable a little bit now then make sure that you're prepared if something does go down and that way you can make sure that everybody is safe when it does i've already talked about the best practices and expectations we have high ones and we're going to make sure that we continue to press those and get everybody up to uh what our expectation is but again uh just from our training this morning there's a lot of productive conversation a lot of good feedback uh everybody's ready everybody's glad we're having the conversations uh the eyes and ears on those campuses they're gonna hopefully feed us everything we need to know and then we're going to put our tweaks on it and make sure that we're giving them our expertise as well talked about the continuous training i'm hoping that by the end of this year they're going to get tired of training we're going to give them all different types of options whether it's virtual whether it's live large scale small scale we've got a lot of great ideas that i think it'll really kind of drive everybody in and make them own it and that's what we're looking for everybody has to play a role in this it's not just any one person that's going to make sure that things are safe and we're excited to be part of that any questions madam president before we get into into questions i would just add a couple of other pieces the first is that there are several components of our safety plan that we don't publicly share and the reason for that is that that's our playbook and and we wouldn't just like you wouldn't share your playbook in sports with the opposing team um we don't share a lot of our safety plans so as to not allow others to try to circumvent them but there are a couple of things i'd like to bring to the board's attention that are are currently underway as we move forward the first is we've spoken with the board previously about the fact that we are going back and hardening the front offices in our buildings um that project has started it's going to take some time to complete um the supply chain is not helping us in this conversation but that project is underway and so we're very excited about that component we worked with our architect on that and also ran those those plans by mr yeager and mr musee as well the other two things are the other three things i just want to point out quickly is that the state budget afforded dollars towards grants for additional school resource officers we will be writing for some of those grants as well and so i want to let the board know that we will write for for those grants additionally we will be working with our local police agencies on two other endeavors these gentlemen mentioned some that we're already have in place right now and that we're working for but the other two that we'll be working with is one is we're going to reserve a parking space on all of our campuses for police officers and so when we have beat officers that are working a lot of times beat officers have to stop and write reports and so we're going to make sure that they have a reserve space on our campus that they know that they can pull in to that spot if they choose to write their reports in their in their their car that's great but they'll be on campus a police car on the campus if they choose to do that the other thing that we'll be offering to our police officers is a location inside of each of our building to come in and write reports and again a lot of time with with with uh with beat officers is involved in writing reports it doesn't matter where they write them a lot of times and so we want to provide them opportunities to come into our buildings or into our parking lots and give them dedicated space so that they can write those reports so that we have them on campus and that our all of our community get used to all of our having officers on our campus and so those are some very proactive steps that we're taking as we move forward and again i want to commend these gentlemen for the work that they've done in a very short amount of time and i want to commend cabinet on the on the the increased focus on safety as well and thank the board for their support and i didn't mean to preempt questions but i think now we're ready for questions thank you um i'm glad to hear that we're going to be applying for some of those grants so we can hopefully increase the sros to our team but i absolutely love what you just said as far as allowing that dedicated space for law enforcement you're right you know having to write reports whether it be you know in their car or in a nice air-conditioned office their presence on campus that's just that's an amazing idea even if they're not officially an sro it still um definitely sounds like a huge benefit so thank you for thinking of that and putting that into play um i had the opportunity to just briefly introduce myself and speak to these gentlemen before the meeting and just to reiterate i've just heard some wonderful things about both of you very excited that you bring so much expertise to our district and obviously i won't ask you about it publicly because we don't want as dr dean had mentioned we don't want to expose any vulnerabilities that we may have safety wise but please as you tour our campuses and as you really jump in if you see any areas that put us at risk or any areas where we're particularly vulnerable it's not going to hurt our feelings please we would rather know than risk lives you know or safety so please be vocal and talk to dr dean or whomever you work with i mean to make sure that if you see something definitely let someone know because we're we're trusting again all the expertise that you bring and again when it comes to student life staff safety we want to make sure that at the end of the day we can say we did everything we possibly could so welcome i'm glad to have both of you here thank you any other comments or questions from the board i just have one you got you uh the comment about the grants that got answered so that's exciting that we apply for grants for the other schools but i do have one question could you please talk about the hotline who answers it um or is it a recording and then how often is it checked yes madam president members of the board um the uh the hotline and i haven't actually like you know called it or tested it or anything else but uh that is a there's a hotline where it does it's a message that immediately comes to um to our to uh to our address so i'm going to see that pop up immediately so it's connected and then we're able to respond in that there may be other connections and and i might want to refer to dr croto on that piece if there's another connection that i'm missing on that but the intent is for us to receive immediate to receive that immediate notice and so that uh showing that it's from this um the support line and then that way we know that we need to take action madam president remember grant i might jump in um as mr musee he just has a couple weeks of experience with this and this is a department that i used to supervise so the safe schools hotline um rings to mr musee's department as he stated and it's monitored by both himself and and the administrative secretary three in that we also have an online safe safe schools report that when filled out and submitted submits immediately to the campuses as well and when i say to the campuses it submits to our school administration and so there have been times where it's been nine or ten o'clock at night and and we're working with school administration who's contacted us about a student in crisis or a potential issue the next day and so you know i will say that the safe schools initiative that was created by ms winterstein is has been a success in our school district and will continue to be so under mr musee's leadership as well anything else i do i want to say sorry i would like to say thank you to mr musee and mr tell me your name jaeger thank you names you think i'd be better at that being a teacher you know um so thank you guys thank you district leadership and i also want to say thank you to our sros and thank you to our el mirage and our surprise police departments for partnering with us and just being willing to come on campus and do those reports in those spaces and make their presence known i want to say thank them thank you for that and thank you for putting this emphasis on safety and for communicating that to our administrators they've got so much going on and i feel like this has come to again to the forefront so i really appreciate that emphasis thank you very much next we move to action discussion items h1 recommendation to approve the appointment of elementary school assistant principal dr dean madam president members of the governing board members of cabinet and our community we are very excited this evening to recommend to the governing board two different people in h1 and h2 and i'm going to turn this over to dr polling good evening madam president members of the board cabinet and community administration recommends courtney pierce for the position of assistant principal at asante preparatory academy for the 22-23 school year ms pierce received a master's degree in educational leadership from arizona state university she has five years teaching experience as an elementary school teacher and one year as a teaching learning specialist in dysart courtney will receive salary and benefits commensurate with a position her education and experience her resume is attached a comprehensive selection process was used to identify courtney pierce for this position as noted in the item and with that i'll take any questions any questions or comments from the board i'll entertain a motion i move to approve the appointment at court and appears at the elementary school second motion made by joe grant seconded by don densmore and as the board is voting i would point out that miss pierce is here with us this evening as well congratulations congratulations next we move to h2 recommendation to approve the appointment of interim elementary school assistant principal dr dean thank you madam president members of the governing board members of cabinet and our community i'll turn this action item over to dr poling we're excited to recommend mr perla for this position and i'm excited because mr pearl is subscribed to the same haircut that i do and i think that that's a great look so dr polling yes flora jordan good evening madam president members of the board cabinet and community administration recommends juan carlos perla for the position of interim assistant principal at dysart middle school for the 22-23 school year juan carlos perla received a master's degree in educational administration from grand canyon university and a master's degree in elementary education from northern arizona university he has spent 11 years as an elementary school teacher in three years as a school data improvement specialist with dysart he will receive salary and benefits commensurate with the position his education and experience his resume is attached this is an interim position because it happened mid-summer and it will be posted as an opening for regular posting next spring with that i'll take any questions i just want to say that i have had the opportunity to um see mr perla's work first hand and he definitely inspires our our little leaders in classrooms i've seen him do that in buildings and i can only imagine how many people you're going to inspire in your new leadership role so i'm very excited for you with that i'll go ahead and make a motion to approve the appointment of juan carlos perla as interim elementary school assistant principal second motion made by christine pritchard seconded by don dunsmore motion carries congratulations next we move to h3 recommendation to adopt the proposed budget for fiscal year 2022-2023 dr dean madam president members of the governing board members of cabinet in our community this is one of the agenda items that mr hicks lives for on a yearly basis the adoption of the proposed budget and i'll turn this over to him thank you very much um madam president i actually have nothing to add from the previous presentation that is probably uh dr dean's uh biggest moment of the year uh with me we'd like we'd like to make a note of that i would just like to add uh june 16th i think dr dean did an amazing job of thanking uh the person that's really responsible for putting all this together and mary daley and her team um they're doing an amazing job and i'm asking them to turn around and work on a revised budget before the month's out and also as the years flipped over and she's down staff and they keep doing an amazing job so just thank you to mary dale and her team [Applause] any um questions comments from the board okay i too would like to thank maridelle and her team but i know also that um mr hicks is always very gracious to thank his entire team but i'd also like to thank you as well with that uh i moved the board adopt the proposed budget for the fiscal year 2022 2023 and also approved the use of in insurance proceeds for fiscal year 2022-2023 second motion made by christine pritchard seconded by crystal schaffen motion carries next we move to item i request for future agenda items anyone i would like i know we i think this came up in a previous item several weeks ago but just to follow up on having an agenda item to discuss reinstating our liaison board liaison with the city of el mirage and the city of surprise madam president will be more than happy to do that and i will reach out to both the mayors of both cities to initiate that conversation as well okay next we have a call for executive session pursuant to ars 38-431.03 a2 for the purpose of discussing the appeal of retention in the matter of student promotion retention rpa2122-001 and pursuant to ars 38-431.03 a5 for the purpose of discussing our consultations with designated representatives of the public body in order to consider its position and instruct its representatives regarding negotiations with employee organizations regarding the salaries salary schedules or compensation paid in the form of fringe benefits of employees of the public body this time i move that will be recess for executive session motion made by christine pritchard seconded by joe grant return for executive session thank you move to action discussion item k action regarding governing board decision to promote retained student a matter of rpa2122-001 and at this time i'd like to make a motion that the governing board uphold the teacher's decision to retain a student in the matter of rpa2122-001 pursuant to ars 15-342-11 and governing board policy 9.36 second motion made by christine pritchard second in by don dunsmore motion carries next we move to adjournment i move that the car that we adjourn the meeting motion made by christine pritchard seconded by joe grant it's not even midnight no it's because i didn't eat oh it says okay more adjourned
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with the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all so just want to remind everybody that we are live streaming the board meeting for tonight so welcome those who are joining us online and also those who have joined us in the room so we'll start by getting a motion to approve consent agenda items motion by pat do i have a second second by susan any discussion all those in favor 7-0 next next um we'll ask if anyone is present to speak on something that is not on the agenda no okay um great next we'll move into old business looks like we have a new little policy philip yes we're asking to approve the old policy that was had its first reading last meeting and it's the policy 6220 for budget preparation okay i have a motion by pat i have a second by travis um any discussion no all those in favor say no did i get that right um next we'll move on to new business um looks like we have a learning contract nikki asking for approval with for a contract with ixl it's a three-year contract we piloted a program with them last year then the teachers voted um and it came out far ahead as compared to other programs of use they felt that it was best for their needs so we get a discount of making that agreement for three years since we put such effort into looking into it prior to making the agreement we feel pretty solid that three years is what's needed so asking for approval to go ahead and sign us up for ixl starting for next school year nikki just to be clear i think on the agenda it says one xl it should be i the letter i is that correct yes okay so i excel is what we're um looking for absolutely motion by earl do i have a second second by chelsea any discussion all those in favor okay we'll move on to recommendations shannon yeah we have chris billings for the jennings county high school lighting director lee brown for jcec adult education instructor heather feely's for brush creek teacher jamie kelly i last time she's a counselor and i didn't put on her additional days she works as a counselor so i'm adding those now to be approved tegan petro for hayden elementary teacher stephanie puckett for summer tutoring chris thurston sand creek elementary assistant principal and eric warren key for high school teacher asking for approval okay do i have a motion for those recommendations so motion my tony do i have a second second my path any discussion all those in favor 7-0 and chris thurston is with us this evening our new sand creek assistant principal and pika come around to meet the board welcome absolutely congratulations always love it when kids embarrass people i told him he had to do the walk you warned him excellent excellent you're great it's great to have you and we welcome you i think you'll thank you yeah to find it a great environment to work in and i hope so now we go down under support staff recommendations again shannon yep matt capes for jennings county middle school 8th grade head football coach renee gross for jennings county middle school cook russell and it's eisley i need to correct that it's an i-l-s-l-e-y and he's going to be a high school cook lori mclean is going to be a bus driver um aide to taking people to the school for the deaf and blind molly molly meter for jennings county middle school nurse ashton messer for brush creek elementary school nurse sadie sarver for jennings county high school custodian amy shepherd for nbe parapro rick sohaki for jennings county middle school seventh grade head football coach keon stoop for jennings county middle school floater cook and amanda wells for jennings county high school cook asking for approval thank you motion by travis do i have a second second bible any discussion all those in favor down under finance um donations phillip yeah we have a couple donations uh i'd like the board to approve accept brewer livestock five hundred dollars to the james county high school school supply shop and r m tool and engineering two hundred dollars to the jennings county high school school supply shop motioned by chelsea to accept those two donations do i have a second second by tony any discussion all those in favor 7-0 um and then moving on to resolution philip yes i have a motion we're asking for approval for resolution authorizing treasurer of james county schools to transfer a million dollars from education fund to the operations fund to reimburse operations for expenses that are not allocated to student instruction and learning for the period of july it's really for the whole year but i'm doing it again july okay do i have a motion for that resolution earl do i have a second susan thank you any discussion all those in favor and then moving down under relations looks like we have an mou amanda yeah there's we have an mou so i'm asking for approval for the mou between new horizons and our middle school and high school for what's our pre-eds pre-employment transition services we've had a provider in the past we are switching to new horizons because they can staff us five days a week so we will have somebody and it's through vocational rehabilitation it's a kind of a pre-vocational rehabilitation so there's no cost to the school it's provided by the state okay great do i have a motion for travis second cat any discussion all those in favor so the next item i think most likely everyone has seen the newspaper it was a very nice ad and if you haven't seen the newspaper you may have seen the um live stream of the last board meeting where theresa did tender her resignation with jennings county school corporation we are excited for teresa that she gets to move on and you know work in a different area and so we thank her for her service of course but it's time now for us as a corporation to really work towards finding a new school superintendent so what we have been doing um we are going to be working with the university search team to i assist in identifying candidates for the superintendent position i think most everybody here knows that those applications are the way to apply is posted it's posted on our website several other websites but so if people are interested in that position they can apply right now but what i would like to do is just ask for a motion so that we can use the university search team in order to complete this process there really are no dollars assigned to that they do this free of charge so we'll ask for i a motion motion to give the school board president the authority to negotiate and approve the interim superintendent contract for james holly for the amount presented for a minimum of 25 days from july 18 to september 30 of 2022 and approved the board president to add on an additional five days during this time frame within parameters discussed okay so that motion is for the interim superintendent so a motion has been made do we have a second second okay second by pat is there any discussion okay all of those in favor 7-0 perfect now let's go back and see if we can get a motion for the university search team use for selecting a superintendent do i have a motion thank you travis we have a motion we have a second second by chelsea any discussion all those in favor 7-0 okay are there any other items to be brought under other no all right then i'll entertain motion and to adjourn motion by chelsea do we have a second second by susan all those in favor
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so um we were rethinking some of those things okay uh friday before independence day i'm on my way to gilbert and jen calls and she says you can't leave town [Laughter] i said i'm at wakey up and uh the panel or the alarm went off at coyote mark went over alarm tech person came over that panel is dead not repairable it is dead okay yeah it has so the system has to be replaced so we know we're going to be in the neighborhood of ninety thousand to replace that one um we did check uh on tuesday when on tuesday when i came back we checked with fire marshall because that site is sprinkled has sprinklers we don't have to have 24-hour fire watch okay that was my question about fireworks well we thought we were going to and we had it set up and we'd caught and we'd contracted with abm workers to to do the you know the 18 hours that we don't have people there um but then i talked specifically with barbie the fire marshal and she said since it's sprinkled you do not have to have the fire watch but even and we have put that bid out by itself because it has to be done and so they'll have to come in make estimates and then the system has to be designed and created so we're looking at we're looking at six to eight weeks we're going to have to work with the department of health and other agencies because the preschool is there and of course they require that we have a fire system so we're going to have to work with them to to get us through the time that it will take to get that replaced we then are looking at not doing four other sites like we originally planned but in my conversation with barbie middle school is not sprinkled and that panel is very old that will be our priority second one to replace because if if that one goes down we would have to close the school or have 24-hour firewatch firewatch which is expensive and yeah yeah yeah so i just kind of wanted you to know that you know sometimes the emergencies it's a good thing that we were already thinking about fire panels but sometimes the realities are you know change the priorities a little bit okay all right and then we're going to talk i'll talk in a minute about the bus bus thing the housing project uh we have put out two requests for uh proposals to engineers to engineer the groundwork and get us started on that zero responses mark has talked to some of them and it's because they are and we and i'm talking about bullhead area mohave county and the state contracts no one responds they are so slammed so we'll do a third one i think we're going to try to reach out to las vegas somebody you know in the las vegas area at this point to see if there's somebody who's interested in doing it so that's kind of on hold it's bad that's bad news the good news is that we got the letter from the ade la last week i think last week that the process for that september 30 of 2023 deadline and then having to reapply and start the process to extend that one year they've changed that so we don't have to reapply so we have another year that took a little of anxiety away jen and i constantly hear clocks ticking in our heads but at least the clock is not quite as loud on that project as it was okay the um and then so those other than the first one which was next door the rest of those are all esser projects last month i provided for you some information about the situation at transportation and the deplorable deplorable restroom situation we have over there we did put out bids requests for bids and we split it into three pieces as you all asked us to do so one piece was to do what work needs to be done in the big building okay and and get a good restroom in there one was to add a restroom repair the floors and do what needs to be done in the trailer and then the third one was the foam for the roof so that we could have better insulation and reduce our energy use we only got one bid for each of those two two of them were from redmond construction and the roof one was from mojave roofing and the prices were much more than i anticipated even much more than mark anticipated so when we get to the business part of the meeting i'm going to want you to talk about where you want us to go with this but i do want to share some information with you so the the building itself the big building that bid is 57 876 dollars probably 50 percent higher than we thought it would be the uh to do what we wanted done in the trailer the bid is 59 800.
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five nine wow yeah because that would be adding a restroom fixing the floors those kinds of things and then the foam for the roof actually is the one that came in pretty close to what we thought it would be it's 5733 so the cost for the any work to the trailer uh is is right at 65 000 so um you know i'm choking on that and thinking do we want to do we want to think about putting that much money in an old trailer so i did some other research because i know that there are modular restroom units out there that you know our prefab you bring them in and set them on your slab and you know and you're good to go so i did some research on that i asked for some quotes from some companies and they haven't come in i haven't gotten those yet but mark and i did some because he's pretty knowledgeable and even now that uh all these surprising increases in costs um he's getting closer in his in his estimates so uh cassie if you would um yes that one that you have so this is the floor plans for um one unit that i looked at and you can see it's just two restrooms they're unisex so since we have both men and women it didn't seem to me to make much sense to have one marked men and one marked women it's just whoever gets there first gets to go in and they both have a toilet and they both have a urinal and they both have a sink they are ada accessible so we would put this flat on the ground you know flat on it on a concrete slab and uh and it would be accessible and this would be prefab and it would just come in and they would just bring it in on a truck and we'd offload it and put it and connect it to our plumbing and electricity okay the the other one that's marked the same that's easy yes and so this is what it would look like okay so this would be in place of the trailer we could we could sell the trailer at auction and we could include in specifications that whoever purchases it is responsible for removing it and then we would not have to pay for removing it so if we were to do that uh you know that would be that would be one of the stipulations okay okay so that's one uh cassie would you put up one of the others please okay and then there are this is from a different company uh and essentially the floor plan looks the same um it's just not quite as attractive perhaps um and that doesn't mean that we couldn't put some other kind of a roof on top of it or whatever but this is what's available and then the third one this is another one and this one actually has another little roof on it um we're guessing uh estimating that any of these three units would run 35 to 40 000.
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okay so then yeah so then you put three thousand for the concrete pad because there is no concrete pad under that trailer fifteen hundred dollars for plumbing twenty thousand or not twenty two thousand for electric electrical hookup and whatever and probably 10 000 for ac we're now at 51.5 for a brand new building for a brand new building and we would lose the training room and we would lose the storage so once i went through that because i i was pulling all this together because i really wanted you all to have some good information but it really educated me you know it gave it really showed me that you know maybe the sixty five thousand to fix what we have and keep a training room and keep a storage area doesn't look quite so bad to me as it did 48 hours ago so i wanted you to be you know and as i say i haven't actually received the quotes from them but i'm i'm thinking that it's probably in that neighborhood and here's another reason that i'm thinking that in looking for those i found one of the trailers one of the units that i found had uh had two restrooms but they had one of them was a women's and it had two stalls and a sink and the other one was men's it had one stall and a urinal and a sink and then the mechanical room in the middle but it was double the length of these 147 000 so that kind of gave me some idea relative to this 35 to 40 000 for these it was the only one that actually had a price listed on the website yeah they don't they don't do that so anyway i wanted you to have that information uh and you know a little bit of time between now and when we get to it on the agenda for you to think about uh think about the relative advantages or to ask questions so what does that do about the the training center i mean if they're using that for transportation and he actually trains in there well where will the training center well they would if they have big groups they use the big room in the in the big building anyway but if they only have five to ten they can use the the room that's uh in the trailer and if they've only got three or four there's a smaller room that they can use so it depends on how many people are being trained and when if you're doing training during the school year when we have bus drivers coming and going and all these things going on it's not optimum to have that in the big room so and we we almost never have more than five at a time for training so keeping that training room is is has some real value for us um and and to be able to um to reinsulate that route you know insulate that roof we probably could save 25 percent on utilities on electricity just by doing that six thousand dollar thing on the roof but the other thing is that as we change out the one window will go away um change and change the one of the other windows you know to be low e and just putting little awnings out on the east side of that build of those windows that remain makes a huge difference so reasonably low cost for big gains in terms of saving on saving on utilities for there and maintaining some storage and some of those kinds of things and i will tell you there's not much space in the big building for additional storage in there so so that gives you some information to be thinking about uh to be thinking about um all of these things the other thing i did want to report to you and i'm glad i've got five or six minutes left mark has been walking every site and listing things that need to be repaired replaced taken care of this is in addition to walk throughs of all of our sites that i had juan and david do specifically to look at our fresh water lines and where the where the valves are and those kinds of things so they they spent four days walking our sites specifically looking at those things taking photographs and prioritizing which of those uh are in in a dangerous situation right now uh they're corroded because we all know bull head water right they're corroded enough that those valves could just pop at any time so so we have prioritized those that need to be repaired or replaced but mark has been walking looking at all kinds of things as of this morning he had put in 242 work requests to abm uh of these this needs to be fixed this needs to be fixed this needs to be fixed anywhere from something small to something large yes okay some of them can be very small kinds of things but most of them are you know noticeable things okay and 19 have been completed uh this week um and so he and i met this morning because he showed me some more things and i will tell you that some of the things that we're seeing are concerning enough that i look at mark and i go okay you've seen them and taken pictures of them and now you've shown me the pictures of them we cannot unsee these things so it means that some of these things have to be taken care of and we have to set priorities so i wanted you to know that he and i are meeting next thursday that should give him time to finish walking the rest of the sites and i mean to tell you that when mark walks he automatically sees things that you and i would go oh i never noticed that because that's been his job in the past he that's his that's his expertise so we're going to prioritize and i will tell you the order of priority will be this we are going to push very quickly on anything that is a safety issue i'm not going to put our kids and our employees in any more risk relative to fire safety or any other safety and trespass safety so we're going to address those things first and then we will look at mechanical and electrical kinds of things like i just talked about those water lines we have prioritized those and and so there i'm guessing because i never added actually added it up there are probably 200 water valve situations in the district and there are probably 20 that are critical so those 20 are going to get addressed first okay there are electrical issues i'm sure there are some of those that are critical and others less so we'll prioritize those but safety is going to be our number one thing and a mechanical plan so next month one of the things that i will bring to the board uh is a plan for so you have some real details of what it is we're going to be addressing and how we're going to do that uh to take care of to take care of things to keep our people our students and our employees safe well thank you right um so yeah and it's pretty amazing oh and one last thing i'm sorry one of the things that mark found two things that mark found at desert valley that actually have been taking care of this well one has been taken care of and the other one is scheduled for next week a big asphalt playground has a big crack in it and in some places it's five or six inches wide other places it's narrow but it's across the whole thing because it's this humongous piece of asphalt and in the heat it you know it spreads and contracts and spreads and contracts so we're going to trim it not take a big swath but trim it and then there is asphalt filler that can be put in those thank you that can be put in those and taken care of and then there's a it was another strip next to the basketball court where the asphalt had has had expanded and then made a ridge along the basketball court so that's dangerous so uh yesterday today that was about one foot was cut out hauled off and then we'll fill in between the asphalt and the concrete with pea gravel uh to make that work so perfect some things are happening immediately all right okay all right if i can get a motion to adjourn the workshop i'll make a motion to adjourn the workshop anna boyd i'll second that motion all in favor aye amanda amen aye charlene diaz hi anna boyd i'm melinda sobreski all right moving on to the budget hearing uh budget hearing uh when i'll need to go call to order okay call the order amanda eamon here charlene diaz here anna boyd here melinda sabreski here okay all right cass if you would pull up from the regular agenda the second item in new business the attachment where it says the fiscal year budget if you pull up that attachment so people can look at it and if you can make it bigger that would be really good okay so this is the summary that you all received this is the summary that was posted with the state and um and gives you the relevant information so if we had people here who had questions about it or if you have questions about it and the it should be today's date oh i didn't change it sorry we will get it corrected to be that's weird because i have the right right there okay well um two things for you to notice on this is that our adm is up which is nice um perhaps not as much as we would like but it's up the other thing uh second thing you would notice is that our primary tax rate is down by a nickel approximately a nickel and and then when you see the budget i see some errors there because the budget expenditures for prior year 22 2022 is that's not accurate right because it says exactly the same thing they're identical okay i think when we get to this on the agenda you probably could approve it or adopt it with your changes with the changes when we get to that if you choose but you'll notice that the budget limit is over 18 million almost 19 million dollars that is up by just over that's up by uh over a million dollars and the m o or the uh capital budget is up over a million dollars and that's because of the changes that the legislature made in the in allocations per pupil for students in their budget we are the budget it shows a hair over 800 additional dollars per pupil than what we had last year wow and that is very very nice very nice i have in the line item budget i have put a lot of those extra dollars i've padded some things so that we have reserves because as you know the legislature did not address the aggregate expenditure limit and we don't want to be caught looking this year like last year so we will hold some things in reserve in case the uh that doesn't go well okay cass when you scroll down a little bit so that here at least in the fist prior fiscal year those numbers are correct and so you can see our salaries for instruction the money allocated for that and this includes some of those reserves but it's up 20 uh because that's where i put a lot of those reserves and the same in special ed whoops come back up please right there yeah thank you um and you'll see uh special ed instruction is up 13 because once again that's where i put those reserves many of them okay now you could go on down and this page shows you the capital budget okay i could have given bill a chance to ask questions if he wanted but all right can i have a motion to adjourn the budget hearing i move we during the budget hearing melinda sabrowski i'll second that motion and avoid all in favor aye amanda amen aye charlene diaz hi anna boyd i'm melinda sabrowski all right ready to go right in i think so all right i call to order the regular board meeting um roll call once again it's on your on the one next to you that one yes oh there we go i called to order the regular me hey i was pretty much on it you were the bullet city elementary school district thursday july 14 20 42 at 6 pm roll call uh here amanda aymond charlene diaz here adam boyd here melinda sabreski here all right please join me in the pledge of allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all all right citizens present please print your name on the attendance sheet in the back of the entrance call to the public call to the police do we have any did anyone bring you you don't have to read it if we have none okay so we'll go ahead and and we'll skip 3.5 then um with the call to the public and we'll wait for mr ross to come back and we'll go to 3.6 adoption of the agenda can i have a motion i'll make a motion to adopt the agenda anna boyd i'll second melinda swarovski all in favor aye amanda amen aye cherlene diaz aye anna boyd hi melinda sabrosky awesome perfect thank you um 3.7 donations thank you to all who donate to our schools it's amazing we say it each and every time but our community does a lot for our schools and we really appreciate it we have excuse me two donations on the agenda that we'd like to recognize at this time sunrise elementary school district we have 50 water bottles and 100 pencils from andolin i don't know if i'm saying that right i hope i don't mess it up too bad at an estimated amount of 35 dollars and mckinney vento clothes and hygiene products from brandy bates at realty 1 group mountain desert bhc at an estimated amount of one thousand dollars we appreciate you thank you okay so uh 3.5 called it public seeing and hearing no call to the public mr ross confirmed there was nothing emailed in we just move on from 3.5 sure all right 3.8 superintendents reports dr stewart well you'll notice it's a little slim this term this time in terms of written ones there would not be any enrollment ones there would not be any disciplined ones the work on the budget as far as i'm concerned was the financial report for this month and and we've talked about the building things so i kind of felt like we covered some of those things already a couple of miscellaneous updates that i would like to give to you if you recall we used two grant funds to purchase order a bus a new bus about three weeks ago the representative from canyon state bus from whom we were purchasing that bus came to meet with us in person uh to share with us that uh bluebird who's the manufacturer of the bus have incr huge increases in costs for their materials and they would have to raise the price of the bus excuse me and with the high gas prices fuel prices they would also need to increase the uh the delivery amount because the bus is being built in on the east coast okay so um but the the good news was that both bluebird and canyon state are eating the cost of that increase most of it it would be 25 to 30 thousand dollar increase and they asked us if we could possibly accept a 9200 an increase of 9 220 i said yes i thought they were doing good business to come in person and present the issues to us and we had 28 000 in capital outlay that was left over from the savings i paid off the vw loan early saving we saved about i think about seventy five thousand dollars in interest and so we purchased a small bus with it and um and we still had twenty eight thousand so truthfully i would have been as willing to go to 28 000 so i really appreciated the 9220.
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so i wanted you to know that i went ahead and authorized that the bus should be here in november they also helped us figure out how to because one of the grants expired at the end of june i know expires at the end of september and so we figured out how to uh how to cover the difference from our own budget so and they helped us with that so it was a very collaborative effort to get this taken care of secondly we had i told you earlier that we've gone through a number of audits this year an excessive number in my opinion but we had food service audit for our regular food service program in april and then in june we had a food service audit of our summer program we came through both of those audits in very very good shape uh the um the young man who came and did that audit was very pleased with uh with how we we did we had just a couple of things that we needed to fix and no findings so absolutely no cost to us for you know penalties or any of those things so i was very happy about that and then i also wanted to make you aware and because it's something that you might get phone calls about it has been our practice for several years and we will we will continue this to not have visitors on our campuses the first two weeks of school as educators you probably understand this but we want the public to understand it's really important during our first two weeks of school that teachers and students be able to establish their routines and all of the procedures that they do and get into the swing of doing school without having lots of visitors or any visitors on campus we will be very happy to have parents and other visitors after those first two weeks of school it's in our handbook and we will be putting out notice to let parents know and of course we have back to school nights at all of our sites and that's an opportunity for parents and kids particularly parents of kindergarteners to go visit those classrooms to see how we get from from bus drop off or parent drop off to because that's the anxiety thing i think for parents is you know how's my child going to get to the place where he or she needs to be so we're not trying to be rude or ugly or anything we just want a chance to help kids and everybody establish routines and unless you have other questions that's the end of my report any questions for dr stewart no all right 3.9 board member updates do we have any updates um yeah i was at the leadership conference in june um kind of disappointed with the turnout from the rural schools i think that there were like four of us from mohave county who were there i did bring back a couple cards for dr stewart one was possible financing for additional housing and the other one was a presenter that might be appropriate so it was it was basically a good conference um i was just a little disappointed that we were not well represented okay anybody else anything thank you if i could add to that um uh the law conference is coming up so i'm you know i know that it's difficult for those of you who are working full-time but our other two board members might consider the law conference it's always very good um i don't plan to attend this year because i do plan to take a little vacation that long weekend but i am going for the first time to the arizona rural schools association conference in mid-september so um you know we do have another opportunity for some participation of board members and and folks at that one and and that's a good one too so i would be glad to to attend the law conference oh awesome excellent you can arrange that with cass we'd love to have you go okay when is the law conference it is september wednesday thursday friday right after labor day so september yeah september september 7 8 9.
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okay well if you work with cass on that either tomorrow or next week so she can get hotel and get all those things set up for you i'm not sure that i don't think i've seen the the information from asba yet that they've that they have that registration ready but we can check we can check on that i think registration is open it's open yeah yeah for some reason july 7th sticks in my mind as maybe the date that it opens so cass can check on that uh for you and get you signed up for that i'm really glad if you're going i'll look into it i don't know thanks mrs browski for going and then already volunteering to represent us again and hopefully someone else can accompany you this time as well um four-point uh consent agenda can i get a motion to approve the consent agenda i'll move that we accept the um approve the consent agenda as presented charlene diaz i'll second that motion adam boyd all in favor aye amanda amen aye charlene diaz hi anna boyd no melinda sabrasky 4.2 4.2 and 4.7 just for information for me 4.7 point two four 4.7 two four point seven you could amend your um yeah i can mend my motion to accept the consent agenda as presented except for four point seven and four point two and four point two yes and 4.2 and no second i'll second that okay all in favor i am in amen hi charlene diaz hi anna boyd i'm melinda sabroski all right 4.2 administrative reports yes my question on this was for dr stewart and it's because i have not been on the board and i'm i i'm questioning what is the stanford academy um stanford academy or sanford harmony heart stand for harmony excuse me sanford harmony is a program that we use to help students um make better choices about behavior about relationships with each other it kind of formalizes the things that most of us recall good teachers doing building good relationships uh knowing how to disagree without being disagreeable or fighting is it done all the high points jen so it's done in the classroom and not necessarily by an administrator no it is not done by an administrator is it is it a specific program that it is the teach did the teachers get the information yes they have tools to use you know for the lessons um and and we're we just actually we've spoke we talked about that this week and last week both with our administrators and about the idea of you know the teachers not just giving the students an activity to the activities to do but participating in them and modeling modeling those kinds of things it is it is a curriculum but the idea that we really want is for uh teachers and students to embed it in all of the things that they do in the classroom including home it's including it's supposed to be it's supposed to carry over yeah um but you know you start it with with the classroom and and uh we have we have uh we have a number of teachers who do it well but we have one teacher who's really good enough at it that she's been teaching other new teachers a couple of years now um and and um was it her classroom jen that she turned around from being a really really difficult group of students yeah so she happened to get a class that was really difficult and so she started using this and it and it changed the dynamics of the classroom in terms of behavior but then it also impacted their academic progress because they because of you know the culture in the room and what is second step second step was uh we're not doing that yeah we are doing that at the upper grades it's like the next step okay so it it attaches on the end of that and our counselors it does okay i would should just defer to jen to tell you about this stuff second step is like a tier 2 intervention that our counselors use it is a whole program now it's digital we used to have physical materials but it's you know but a classroom is having trouble with a specific thing behavior or something in the classroom there are lessons the counselor can go on in and do a step in like a tier 2 intervention with the group is it done every week or is it done just as needs happen school or has been they go in a couple schools once a week others once every other week and they they plan it so it's a regular occurrence but they go into the classrooms and sanford harmony is part of the daily plan and the reason why i'm asking about these is because my concern i have a real concern over what what i was seeing at uh as discipline for the young children for k-3 because once they get past three they get up to junior high and then all hell breaks loose right so basically you know i'm looking to see what we are doing to try and alleviate part of that and these obviously are two programs that we are doing so like is there a chance that sometime i can walk into a classroom and observe this happening sure okay sure absolutely and we're uh melinda so and the rest of you we're we're also working on some things that we did training our administrators did two half days of training this week on some things to help us move into a slightly different approach to how we're doing building discipline and those kinds of things and and we're just learning it will be a two to three year process for us to roll this out but the idea is to address issues early with kids young kids and in in ways that will help them you know not just consequences for behaviors every every opportunity every time that a student misbehaves is an opportunity to teach and so to really focus on what can we do to help students change those behaviors and and learn different behaviors lots of lots of kids we talked about this you know i worked with littles for a long time jen worked with littlest for a long time lots of times little children don't know they have other options you know they they emulate the behaviors that they've seen at home or among other kids or you know wherever and and don't recognize oh i i had another choice and to start teaching those alternatives so and you do a whole lot of that by just building relationships so we're really pushing the idea of build relationships with your kids that's another reason for not having lots of extra people in classrooms those first two weeks we're really encouraging our teachers to build relationships with their kids because we all know you know you all know you're all educators kids who like you who respect you are going to learn more they're going to do more and learn more so and that's all based on relationships trust and relationships so yes melinda we're really working on that so we're looking into additional programs yes as as yeah or or better ways to implement what we have yeah okay um the other the flip side of that is is that um and it's and these all think these things all kind of happen together it's not necessarily a cause and effect but you know the laws that were passed in the state last year forbid us from suspending any child under the age of seven unless there is physical harm or danger so some of the things that we might have sent a student home even for the afternoon we have to figure out different ways of dealing with that and and so all of these things kind of happened at the same time it wasn't like the law made us change what we're doing but it did it did push us a little bit in the direction of doing it faster than we were doing so not a bad thing um are we doing any professional development for our new teachers that are coming in from puerto rico or no the philippines the philippines or for for our long-term subs are we doing any additional training for that many of our filipinos are not here yet and jen can give you details but i will tell you many of them are not here and they may not actually be here by the first day of school we have a very extensive plan this year we've been very proactive at our sites to plan what are we going to do for those for the what how are we going to arrange our campuses for those classrooms where we know we have teachers coming but we don't know when or for classrooms for for which we have not hired teachers and our and our administrators we tasked them over a week ago with setting up those plans but we also know that some of those positions are going to be filled with long-term subs and so we are in fact including them in new teacher workshop and returning teacher workshop we would be paying teachers anyway or we would be paying substitutes what they certainly would be paying teachers for those positions so we're we're willing to pay them to come do that and they will be better prepared as well in terms of specifics jen if you're going if you have some things come up to the mic please and share and i actually did meet with our instructional coaches this morning it was their first day back and that is one of our concerns since we do have quite a few coming from overseas so we are recording all of our meetings that we're doing the new teacher the three days of new teacher induction we are recording so we will have all of those ready to go and james has helped worked with diana verley to know how to do that and um some of it kind of depends on when they get here but our thought is to in mid-september do another training and just pull all of them in on one of our fridays and knowing that a lot of them are from out of the country so part of our training will be the differences between probably their education and our education and the difference in our kids and some of the cultural things that we probably yeah that's what i'm concerned about so but yeah the question is i've already started thinking and planning about when we can do that and it may be we have to do it two different times depending on how the teachers roll in so how many teachers have not shown up that are supposed to show up so far well we haven't started with teachers yet so you don't know how many are not oh fun yes you don't have any idea on when they're going to show up or how many you're going to show up for we know that we will have about 13 for sure for new teacher induction um but not not all of those are filipinos no probably only about two of them are how many should you have it need to be teacher this year in the neighborhood of 50.
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we have about 36 total hired and 13 are going to show up for suresies yeah the issue is the issue is them getting a visa approved in the philippines and and they have to that to get that they have to have a hearing at the embassy in the philippines lance is working to help us expedite that with some communication with our senators our u.s senators because they can speed up that process for us they did last year and so we're working on that as well and i know part of the problem is is if if you don't start hiring a filipino teacher in april and you wait till may june because you're like okay well i have two spots open i need to fill them it's not like they can come in six weeks like they can't just tidy up everything and come on over it's a long it's it's it's a process six to eight weeks easy process to even get them approved before they can get everything to get over here and it's and it's why we kind of cut off that about the middle of june um mr eastman and other principals were on it early and doing you know doing some early hiring so we know that some will be here but even even they don't know and you know they might be told okay you've got they give they're given a hearing date so say the hearing date is on july 5th um but then they don't and then they might be told well yes we're going to approve but they don't necessarily know if they're going to get the approval on july 6th or july 16th or july 26th and so they can't even arrange their flight to come until they know exactly when they have that so it's it's kind of a it's kind of like rolling the dice we do have one that had her interview yesterday and she hopes to be on a plane by sunday um i have another that has hers on the i think it's the 25th so she hopes to be here i mean i mean not ideal but she hopes to be here by the first day of school or hopefully a couple days before so we can get her keys and get her working i know there's a couple that have moved their date up we have another one who was supposed to be mid-august and got clearance to have her embassy interview on the 25th as well so it sounds like it's pretty quick once they have their interview you know it's within days that they can fly out our principals have been very creative about you know we we hire our regular subs through esi but we have also asked some of our paraprofessionals if they would be willing to get an emergency substitute certificate so that we could have them for instance one of them cover a classroom where we know that the teacher we have we know we have a teacher hired they're just not here yet and we're offering to pay for that sub-certificate that emergency certificate um but it also helps us out later in the year if we have several people ill then we know that we have somebody on staff who can go in and you know into a classroom for a period or a day or whatever it is we need to do so we've been very proactive this year as opposed to reactive we were a little reactive last year very proactive this year in planning how we're going to manage those situations and and if it's a position where there's not a teacher hired right now and there's not a long term sub hired right now the the principals then have split those clas that class for the time being but we will continue to look for teachers and this is not just our problem it's everybody's problem but uh but we're trying to be in front of it okay okay my last question is 4.7 all right let's move to 4.7 the alliance coverage acceptance form sorry i just um you're good that's good what is the a lot what is the alliance the alliance covers our workers comp okay and and injuries so this is the other wing of the trust so the trust is our insurance company for liability property insurance that side of things and this is the workers comp side uh for if people are injured and and those kinds of things okay okay thank you absolutely um and and we have um this was in the consent agenda but you notice that there is a revised thing for the trust in the actual agenda and so in the rest of the agenda so i'll explain to you why we brought that back to you thank you okay 5.1 update to the trust agreement to add no no yeah you need to approve oh now we need to that's right we need to prove four point two and four point seven since we moved that we approved 4.2 and 4.7 i'll second that motion all in favor i amanda amen hi i'm charlene diaz hi anna boyd i'm melinda sabrasky all right now 5.1 update to the trust agreement to add course of construction so the trust agreement which you actually approved last last month covers our liability insurance our property insurance those kinds of things it occurred to me after that meeting that i was looking down through that list of things that are on that document cass if you'll if you'll put that document up please so i was looking down there and the one that says oh where is it well now i can't see it no i thought it was on page one it is the item that has to do with us uh ensuring uh uh construction it is the construction one where is that why can i not see it is it on a different page is this page let's look at the second page maybe it's on page two of course i've considered corset construction yeah there you go course of construction so i was looking through these items and i saw that one and i thought oh we're doing the housing project which is our big construction thing and it occurred to me that i needed to know what this covered and if we should have it so at the time i had kim call and talk with our rep at the trust and what this covers is okay so we have we have a vendor or a contractor in doing things on that property or any of our projects the hvac prop project any of our projects we have a vendor in doing that and and some of the materials so say an hvac unit or whatever it is we might be putting on on the housing project is damaged in pro you know coming in delivery or is stolen or those kinds of things this would cover that kind of situation for us the the only thing we have to be sure is we don't want to double cover so when we put out our bids for various you know these various projects one of the items that we would ask the vendor is do you have this kind of coverage so if they do then we're not we would not be using this but if they don't this protects us and protects protects everybody so um they gave me a price and i thought this is pretty reasonable uh for the number of projects that we have going on and so i wanted to bring it back to you and and recommend that we add this coverage to what was already approved okay any other questions no all right can i get a motion i move that we add the course of construction to our current trust agreement i'll second that motion anna boyd all right all in favor aye amanda ayman aye charlene diaz aye anna boyd i'm melinda sabrowski 5.2 restroom renovation for the transportation department dr stewart we discussed this in the workshop and um so we have three pieces to it for your consideration the one one piece is uh the excuse me the renovation or remodel of the restroom situation in the transportation building the second is the renovation of the trailer to include an additional restroom floor floor remodel and associated kinds of things to make that have two ada accessible restrooms and a suitable training area and the third one is the foam for the roof you could deal with these individually if you want so my thoughts and questions after the workshop would be i understand that the renovation of the restroom and the transportation building is a priority because the conditions that they're in yes and i understand that we also talked about that the cost is almost double what we thought originally that it might fall into i think you said it was 50 it's 50 percent higher than i thought it would be so that's kind of the that's that's kind of what we're finding these days um however though if if you are able to do some if we upgrade those and we get those restrooms up and running then transportation can use those restrooms while we work on only one it's one i mean i and i'm not i'm not trying to make a point other than the fact that it's only one restroom but yes but it can do these simultaneously yes but it could give us a little bit of time to look into your other options of using either a module or finding something because if we can save 15 to twenty thousand dollars doing one of those modules for the extras then that would offset some of the costs right for that increase and that's why i wanted to give you some other options you know because i thought we needed options so the trailer though if we lose the trailer then we lose the training room and the storage is or is that we do we do lose and that was the concern that you had as well though is like you wanted that training room in storage of course the transportation people would like to retain that okay um yes and for me you know i mean i can argue it both ways i'm in favor both way i mean either way my big concern is making sure we have appropriate restrooms for our for our uh for our employees can we can we make do can we do whatever with without a training room but the other thing i could do if you would want because i did notice in some of those things that i was looking at that there are those prefab units that have two restrooms and have a small training i was going to ask is there an extension piece that you can yeah and it's all a one unit thing so i mean it you know this is why it's a good idea to have these as separate i'm really glad you all decided last month to separate these because it gives us some options to look at and um uh and some time to look at them because we would not do these two things simultaneously we have to have we have to have a restaurant we could never do these separated yeah we could not do these simultaneously anyway but then it helps if you give me some directions so if you want me to find out more information about modular units and whatever you can say okay bring us back some that are just restrooms bring us back one that has restrooms and a training room you know that gives me some options and some direction from you all of how you would like to handle this yeah i definitely think looking at a possible replacement because i mean how old is that trailing old it's been there i i don't even remember when it was put there it's been so it's been a while it's been a while yeah i'm at least 25 years if you're gonna invest i would say really close to 25 years because it was right after they oh man they moved they moved that trailer from someplace else i think oh i didn't even know that that's what it's hit in the back it's been there in the back of my mind so it's time to take a look at it yeah i'm sure i would like to see additional um yeah for that outside for different different units other than that i would definitely want to take the time okay yeah because if we can sell that trailer we have a little extra money to pay for the pad get a little yes we would yep yeah yes we would and i think it's definitely important to maintain that that space for them even if it's four or five and they're sitting in a small room to do that training like you said to go into a big room that everybody's going through or they're they're a part of that's going to be very difficult to train and and and get what we need done so i think it would be advantageous to have that on there yeah and and the roof is for the for the trailer it's just a trailer so we would totally if we're yeah we just wouldn't do that and the only thing we're concerned about right now is and that has to be done the big building regardless renovate the restroom in the transportation building with the vendor that we received for the 57876 and i would like to see that the additional restroom related area pertaining to the trailer you dr stewart go back and seek some more information for modules and with the addition of a training area for them okay that's mine storage bringing this can always buy an extra shed for that can i get a second i'll second that motion all in favor aye amanda amen aye charlene diaz aye anna boyd i'm melinda sabrasky thank you i appreciate the direction all right 6.1 proposed budget dr stewart you'll notice that you have both a proposed budget and a fiscal year budget for adoption the superintendent failed to put the proposed budget on the june agenda and so i'll get my hands slapped but nothing more serious than that but we still have to approve it so you'll see that it is identical to the fiscal budget um just out of curiosity cass would you pull up the attachment to 6.1 it still has the same date it still has that okay well no it has the correct numbers it has the correct the proposed is is correct that's correct for date but it doesn't have the correct number for numbers for expenditures budget expenditures yes yeah they're the same but at least the date is there the date's correct the date's correct on the proposed but the budget for adoption is is the right i think right so um so we do need to i do need you to approve this with corrections please all right give me a motion nope i'll make a motion that we approve the proposed budget with the corrections i'll second amanda amen all in favor aye amanda amen aye charlene diaz hi anna boyd hi i'm melinda sabrasky all right 6.2 fiscal year 23 budget for adoption and again this is the this is the document that you looked at during the hearing so um there obviously are several corrections on this one that will be made yes and if you would in your in your motion please state that what needs to be corrected is the date and the fiscal 22 um expenditures expenditures okay yeah so we have it specific in the in the minutes date and okay so i'll make a motion that we approve the fiscal year 23 budget with the correction on the date and correction on the i don't have in front of me fiscal expenditures excellent all second that amanda amen all in favor aye amanda amen aye charlene diaz aye anna boyd i'm melinda sapraski perfect all right 6.3 bid for replacement of 61 hvac units in the sr3 funding dr stewart this is 61 units most of them are at fox creek and a number are at coyote in the areas that we actually use at coyote and several at desert valley that gets us the 61 oldest units in the district replaced and as i reported earlier and as you uh that the bid is 760 163 from air control home services in lake havasu city and that included you said earlier all the things that we want for those 61 hvac units yes and there are different tonnages depending on the location they actually had to come and walk the site with mark the sites with mark and look at all the units and consider all of the things that had to be put in you know had to be for each of those installations awesome what was the amount again 163 dollars any questions nope all right well i'll move to accept the bid from air control home services to for the replacement of the 61 hvac units i'll second that motion charlene diaz all in favor i'm ed amen aye charlene diaz aye anna boyd i'm melinda sabrasky okay 6.4 bid for fuel for school year 22-23 members we put this out as we do every year to multiple multiple companies for our fuel bids and uh once again we had only one bidder from rebel i will tell you that these amounts are up from a year ago i think that's not probably a surprise to anybody so for unleaded fuel for our white fleet and a few of our gas buses 30 0540 unleaded fuel for the food service delivery 20 0360 and diesel fuel 458 100.
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i will tell you that all any bid whether it was from rubble or anybody else they give us these numbers but there is built into the contract that if fuel prices increase um they built it's in the contract that there will be an increase so we we actually went well over our budget for fuel uh for this past year so i had to move money around to to cover those expenses because the prices went up during the school year so it's not like these are locked in numbers these are numbers that are good right now and and for you know for as long as they can possibly do them so if by weird chance that the fuel goes down that's my question they would adjust it down i'm not sure that they would adjust the cost down per gallon we might end up paying less than this amount if we didn't you know if we were let's say we used exactly you know we used exactly the number of gallons that we've used like last year so we might end up paying less because we would be paying less per gallon but uh or yeah but i don't think it would go down much okay it doesn't work that way yeah unfortunately lots and i will tell you that this is these are expenses that we share with the high school uh because that's part of our shared services so every bus driver has what amounts to a credit card a card that they use at the pumps out there and so excuse me quarterly james reads the reads the numbers and we bill the high school for the fuel that they have used but it doesn't change the fact that we're paying the bills and and so one of the things that we have learned this past year in working with the accountant that we've been working with to help us with payroll and some other things is that the money that the high school pays us for these things goes into a whole separate budget but then we uh we journal entry because then that fund zeroes out at the end of the year so um so you know ultimately this 458 000 say for diesel fuel will not all be paid for by our district part of it is paid for by the high school by reimbursing us okay that's one of the advantages of having the iga is because we get a better price by doing a huge volume for two districts as opposed to two smaller volumes so okay all right i'll move to approve the bid for fuel for school year 2223 amanda amen i'll second that motion anna boyd uh all in favor aye amanda amen aye charlene diaz aye anna boyd i'm melinda sabrasky 6.5 line of credit with wells fargo governing board members there are occasions when the state finance department does not send their payments to us in a timely manner we've been fortunate to have had nice balances in our account with the county and have not had to draw on a line of credit i can say for sure in the past three years but there might be times when you know they they just don't get it sent in time for us to make payroll or to make payment vouchers and so having a line of credit means that when we if we were to hit that kind of a situation that we could go ahead and pay our bills and pay our payroll and draw on that line of credit until those funds came and so uh so we're asking for you to approve uh to authorize us to have a line of credit with wells fargo which is our main bank uh for a million five uh in case we would have to do that um and the interest rate would be 4.75 right now my understanding is for this kind of thing that's the prime rate uh percent and so that would only that would only occur for the length of time between the time we had to pay our bills and the money came in so it's usually less than a month so it's not a huge expense if we have to do it is 1.5 million usually what our line of credit is what the district has had for a number of years yes the same line and as i say i as far as i mean i have no idea i'm thinking it's not even been drawn on probably in the last seven or eight years uh at all but it's nice to have that fallback position awesome questions nope all right can i get a motion i'll move that we approve the line of credit with wells fargo for 1.5 million all second amanda amen all in favor aye amanda amen aye charlene diaz aye ayanna boyd i'm melinda sobrowski all right 6.6 audit report um i you all should have received that directly in an email from the auditors when that came out and if you have questions i'll be happy to answer them but we do have to the board does have to accept that audit report officially but if you have some questions i'll i'll try to answer them i can answer questions from the three-page document that they sent you i frankly probably can't tell you much from the 101-page document because it's a lot of numbers um dr stewart the i think in your comments you had put that you'd already started to make corrections on some of the definitions how much is how much is already done how much more do we have to go to because there's like 10 different deficiencies right and several of them were payroll and um and you and anna probably were not on well no you might have been on the board but melinda and anna might not have been on the board when i asked the board um uh a year ago uh next month for permission to work with uh with the usually recognized as the premier why can i not think of the word accountant in the state for school accounting and are you all authorized to do that we have since we still continued to work with uh heinfeld meech we're working with one of the other uh accountants at this time but it but because things kept you know they we did some extensive training with the new payroll clerk right away and then we we worked with the accountant to straighten things out but as each month has gone on we still find things you know the big things got dealt with actually last august and september the big things got dealt with uh but each month each month there were a few other things now we're down to maybe one a month at this point and we're now at a year in so we should have everything cleaned up at this point relative to that uh um on in that in those statements there is the one item that has to do with not using correct procurement for the hundred and eighty thousand or 150 000 for books that is that has been and i will tell you for one more year it will be in the audit because the person who wrote and managed the grant the ial grant which was the early learning early reading grant that gave books to our four and five-year-olds and that was such a fine program but she absolutely never could understand why we had to have procurement she thought we made that up and that we were trying to hold her to do something so she never would put it out for bids and and do those things and it's been a great cause of angst for for jen and and chuck because chuck was actually our local manager of that grant every year we would have the conversation with her and she would blow it off and frankly i would have withdrawn from the grant two years ago because of this kind of irresponsible behavior except that the program was so good for our our students and the students in two or three other districts in the state four other districts in the state we were it was one big package and so you know our kids got a hundred kids got 100 books you know and and so for kids that particularly kids who might not have any library at home you know it was just such a good program for kids that we just kind of bit our tongues and put up with it so it will be in the next audit because that grant now has ended or ends the end of september and uh but it will be in the audit next year for this year and then we're done with that so and we will not work with that person again um uh so and then there was one that was on us that we didn't have uh didn't do some of the paperwork we should have done uh we're we've put procedures in place to make sure that we're doing the things we are supposed to do and and i will frankly tell you that auditors are always going to find something that's okay that's why we have them um and if we're if we're doing some procedures wrong we need to fix them so we learn all the time and thank you for the questions but yeah all of those payroll things have been addressed okay any other questions all right can we get a motion to accept the submitted audit report i move that we accept the audit report melinda zabraski second that motion adam boyd all in favor aye amanda amen aye charlene diaz hi anna boyd i'm melinda sabrowski all right 6.7 policy bridge board members one of the things that kim noticed after our last board meeting and approval of our new logo uh is as she was looking through um policy bridge that there are numerous places in policies where the word elementary is still in our name and there are numerous places in some of the exhibits and those things that have our old logo so what we're asking for from you is blanket approval for us to have casts start going through removing the word elementary where it should not be in there and if there is a logo in there our old logo that we replace it so that we do not have to bring every regulation every exhibit and every policy to you to to make those kinds of editorial changes thank you and there's a comment with ken burleson's name if applicable did she find her name somewhere uh yeah i think so because there are places that have um some individual names and and and one of the things we want to do is just put the position title in there as opposed to somebody's name okay yeah makes sense okay any other questions nope nope okay yep okay um i'll make the motion to remove the word elementary and kim burlson's name throughout our and the old logos uh throughout our policy regulations and regulation books exhibits and exhibits yep thank you all right i'll second that amanda ayman all in favor aye amanda amen hi charlene diaz hi anna boyd i'm melinda sabrasky all right 6.8 student and parent handbooks for school year 2223 dr stewart governing board members i've presented to you all six of our handbooks i will tell you that our principals have done an exemplary job this year of working together to have real consistent presentations of things that really are the way things we want to be district-wide and still have the things in their individual handbooks that apply specifically to their school sites these are probably the most consistent handbooks that i can remember and you know i've been in the district a long time so and and we're very pleased about uh about what they've done um if you approve them then they will be posted on our website um and uh we we will print we will publish some copies not enough for everybody but because they're available digitally but if there are folks who want actual printed copies we will we will provide those if you have questions about those or anything let me know any questions no all right somebody wants to make a motion uh i'll make a motion to approve the handbooks as given and avoided i will second that motion melinda sabrasky okay all in favor aye amanda amen i'm charlene diaz hi anna boyd i'm melinda sabrowski 6.9 bullhead city school district employee handbook governing board members last year was the first year that we had created a consistent employee handbook for the whole district and this is the updated version for the school year and so i would ask that you approve it and we do provide a printed copy of this for each employee and for each new employee and then it is also on the website and this is with all the changes from the committee because i know the committee did a great job and yes so we thank them for their time and effort absolutely you know their input because that's valuable because they're with the employees all the time you know and so it's good to get everyone's feedback so we appreciate that anybody have any questions all right can i get a motion i move that we approved the bullhead city school district employee handbook for 2022-2023 i'll second that motion charlene diaz all right all in favor aye amanda ayman aye charlene diaz hi anna boyd i'm melinda sabroski all right 7.1 future topics anybody have any future topics to add or want to discuss all right well you can send them to corey burgess or dr stewart if you do get them i think of them i was just going to say if you would like to uh we could start resuming we could resume some uh review of policies as well as you know as we go along oh yeah i think that would be good getting back in it that year yeah all right okay nevermind mr sprouse did you have something no no i was i was already moving to the next topic all right 7.2 upcoming board events the the new teacher breakfast on the 25th yes are we no new teacher we have a new teacher lunch on the 20th and returning teacher breakfast on the 25th okay so the new teacher is on the 20th at noon it's a lunch right jen yeah and where's that going to be it's here and the returning teacher breakfast is at desert valley board members invited absolutely are you going you're going to post then that will be there if an invite we can send a name to the calendar invite yeah we can send a calendar yeah that would help you yes and i will tell you that um with discussion with our leadership team and we've decided it's going to be very informal there will be some of those representatives like from river fund and legal legal shield and a couple of those but they're not going to make presentations they will just have tables and and have things to hand out to people um our employees have said that they really would like an opportunity just to socialize with each other and you know and welcome back and those kinds of things and so there there won't be any presentations or anything it's just all of us circulating and thanking them and welcoming them back or welcoming them here as the fir you know as newbies and those kinds of things and um uh so we're going to try that will lance be there with a tax credit table and so they can sign up for payroll deductions that's a good idea or somebody doesn't have to actually be reliant we can get jenny to do that that's part of jenny's job too yeah yeah but he's going to take pictures he's going to take there'll pictures a new tax credit form just the back page updated the payroll deduction form for employees has already been updated so yeah so that everything should be ready for that right and then i would like to remind you because you've got this long list i really want to remind you that next thursday night is a special workshop for you all to have mutual link here to talk about the safety program you know the uh that that you all had asked about more detail um uh and how it works and so we have uh invited after the discussion i didn't remember the date right i didn't get an invite for that so i was a little confused is that i thought we sent invites to everybody lance well i looked and i didn't get one for next week i don't remember that one to be honest okay so we'll send another one i don't have it online it's at 5 30 on the 21st that was the yes and that was the date you all had picked we have invited the governing boards and the administrators from the high school district from malc from mohave valley bridge to bridge okay and then law enforcement and of course the county folks will be here the county sheriff's office folks will be here um and uh and then james is on vacation next week but he's uh he's um uh asking um a week before ethan to come so we can also stream so if there are folks that can't actually be here we will post it as you know the board being here but that it is a workshop only there's no business conducted did our district did the high school district um like did they say they would come because i think they already approved it they did approve it i saw that and from their meeting minutes like shortly like the meeting they had right after your last meeting and apparently they have um i had lunch today with dr richard and he was sort of aware of that and he of course he's new so he also had not seen an invitation so he has it on his schedule to come because he's he's interested in seeing the demonstration and whatever they already approved it right they did approve it and apparently based on the conversation i had with the folks from the county sheriff's office they're pretty much approving you know mojave crushed for being involved in that sadly at least sadly to me they indicated that they were going to give priority to the high school districts before they would consider junior highs and elementaries and i kind of understand that i mean i do understand it but given that nobody else seems to be interested i'm hopeful that you all especially well especially as our board can say to them uh we really really want to be involved in this but you know that's something for you to decide after you've seen the demonstration and of course it would be on our next agenda since no decision would be made that night okay all right 7.3 date time location future meeting we just went over our next one next thursday for the workshop right um so regular scheduled meeting august 11 it would be august 11th all right so yeah workshop 5 30 board meeting start at six everybody go with that okay all right so let's just go ahead and unless we hear something else we'll stick with that yeah all right i'm good can i get a motion to adjourn the meeting i'll make a motion that we adjourn the meeting and avoid i'll second that motion all in favor aye amanda amen aye charlene diaz hi anna boyd i'm melinda subraski we're adjourned thank you all [Music] you
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i think we're ready to start the meeting like to call tonight's meeting to order pam can you take roll call a thief here [ __ ] present phil here nolan did you miss here agenda so moved second i'm sorry aphid yes bulk yes and phil here yes nolan yes ben r yes rabe yes gorman yes please join us in reciting the pledge of allegiance i pledge allegiance to the fire of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all like to thank everyone who came out tonight thanks to everybody at home watching the youtube channel dr stern would you like to give any other welcomes i would like to give some special welcomes to some of our new administrators that are in the personnel report tonight first of all we have melissa work with us who will be the new assistant principal working with kim lewis at howard b thomas so welcome thank you for coming out tonight we have patrick pogorski who is the the new assistant uh principal for student services at the high school and with uh principal chris destoni and also with the high school we have cameron culpepper who came to us last month as our assistant athletic director for activities but will not be transitioning to a system principle of um behavior and environment and we're excited about you joining us as well we also have karen kim with us tonight who is our um assistant director of student support services we're working very closely with mike potzick and um we have matt worldwell with us again tonight thanks for coming out again and uh keira grab it with our ca and dr matt thank you for being with us man see the goal is to see the back row next time yeah because matt will come forward tonight as assistant superintendent human resources congratulations yes welcome we don't have any public comment this evening so we'll move on to action reports i need a motion second to discuss and approve the consent agenda [Music] so revenue and expenditure reports are in your board package um revenues are currently at 103 percent 103.707 compared to 108.24 a year ago expenditures were at 96.92 compared to 95.90 a year ago um these are pre-audited numbers so there probably will be some reclasses or some maybe some shiftings after the audit is complete this month we received impact fees of 155 657 for 23 home starts transition fees came in at 7 210.
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