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about 20 000 people um and i don't think that there's 27 people in this room that that would want to do this plus their full-time job plus the other things in in your world i'm assuming there are other things outside of your job you you do once in a while maybe sometimes not this year but maybe in a different year um but i appreciate it and i know that we've had some changes in our health staffing and i know that this is continuing to be a shortage um but i'm really looking forward to being able to hear you talk about the other things you've done because in addition our entire communication strategy has been upgraded and reloaded and the website has undergone some significant things and i look forward to when we can talk about that instead okay yes us too we like to usually bring good news so and hopefully this is kind of the start of some good news right a little more feeling of normalcy thank you sidebar i don't know if it's a sidebar it's probably a question more so for dr sparlin or for faith when i when i hear safety plan i tip it there's several other areas that i think should also be included you know whether it's the cameras or whether it's the alice training and the additional things that we do for the district to make sure that our students are safe and so i know that we just hired someone new so would that be a part would that would would that it will there be another safety plan and would all aspects of safety for students and staff be included in the next one yeah what teresa is talking about should be titled it is covid it's coven 19 safety plan got it okay got it yeah yeah yes this is this is item 8.3 it does say it on the presentation though uh it does say it honestly so um to reiterate with faith and you clarified i think but i just want to be sure so if somebody's off of school regardless of the situation uh it's going to be they get in contact with the teacher or the teacher just sends them information there's not going to be any more streaming correct right and that was the practice at the conclusion of last year for our elementary students okay i just want to make sure that the public knows that i guess you know so to maybe make sure that that's communicated out that that's not going to be a possibility anymore and totally fine with me yeah it became some of the somewhat of an interesting they can talk a little bit more to that but it became an issue of well if you were out for this then this was accessible for you and if you were out for that it wasn't that was one of the things i was going to mention because i remember the guy with the concussion you know and that that that actually kind of tore me up a little bit yeah i mean so um no i appreciate that and i just want to make sure that the community knows absolutely so yeah and faith and her team also um did a great job last year of getting ahead of emergency days and putting together packets and making sure our students were prepared for those so it was kind of like education continued it wasn't like oh we got a snow day and although my son was incredibly disappointed um that you know i we recognize that that work was also done during very hectic um end of of time last year so that is greatly appreciated i was just going to add in uh that next at the next board meeting we are i do have a presentation called school safety protocols to be talking more about some of the more traditional things that you talk about with school safety thank you thanks thank you theresa um thank you i have questions thank you um first of all uh i'm assuming uh we talked about air circulation but i'm assuming if we do have problems with hvac units we can't guarantee that is that correct i yeah again i think that what specifically we talk about with that percentage of air ventilation and open air exchange is a little bit different than whether or not it's accompanied with cold air or warm air not my wheelhouse but that's my interpretation of the ventilation portion do we do we anticipate and if we and again if i don't expect you to have like if you can tell me i'm not going to have hurt feelings we don't have the answers these but do we do we anticipate any of the labor shortages that are out there and impeding on any of this stuff like becomes like sanitation or anything like that is do we anticipate issues with any of that we're still we're still sitting about the same number of custodians that we're looking to hire as we were last year so we're that's still an issue that's still an issue for us but we're pretty much par for what we're where we ended last year okay can i follow up that one yeah yeah so i know we we've talked about this a couple of times i know there's other districts who are doing it like if we're having such problems getting stabbed why not use utilizing the students and like i realized that that also comes with problems but you can have you know a group of students on mondays who are in for four hours and they're cleaning whatever you know what i mean just like in the meantime because i know that our janitors are sure are there that's a whole lot of other things to talk about for health and safety standards for students though well just putting it out what i'm saying is if we're not getting if we're not getting floor swept and garbage is picked up and i just like the stuff that they don't have time to do because they're dealing with more health and safety concerns right then why why you know what i mean like it's an option like talking like lowering the age for an employee to come in and do or for an under 18 person you really need to lower the age you just give them a worker's permit but you know like by the same token i'll make my kids mop mats all day long do you know what i mean like i just i think i think it's a it's a way to help in the short term some of the problems that we're having in the long term because there's some kids who would do it and one last question i'm done um i i always ask about our most vulnerable students so i have to ask like are there concerns on here are there mitigations are we does this kind of relate again going back to staffing our most medically vulnerable students um you know are there concerns do we have things in place um that's you know um that's the concern i go to first um there is a portion yeah there's a portion within the the longer version of the safety plan there that does discuss the mitigations where there's potentially greater concern for like airborne so we would have we still have all of those plexiglass dividers so for example if we're working with a student where maybe some aerosol concerns might exist for speech therapy there could be a a clear plexiglass divider there we also retain a large supply adequate supply i should say not large adequate supply of the ppe regarding masks the shields the gowns the gloves we have all of those types of things and they're specially available to our special education staff members and those who are working with students in environments where there may not be the same amount of social distancing or the risk might be higher so that is addressed specifically in the safety plan and we do retain stock of those materials okay thank you yep before we let theresa go can you tell every because i had three community members reach out we have one an open interview tomorrow yes from four to four to six o'clock at district administration office yes all the information 4175 route 71.

um you see quite a bit of that's in our preschool three who loved up five there and on some of the classes picked up one or two and a few stayed the same so number's up a little bit there which is nice and enrollment went very smooth and all the two days that we had it and then our state assessments this is what we give every year march april um and part of our kisa process that we go through um or to show and this is for reading this is my i should have put that on there this is for reading um i should have put polymath on there too but um this just shows you in levels three and four that's the highest two levels um and that's kind of where the state pushes us to get us a larger percentage of kids up in there and levels one and two would be our lower levels so we track for our kisa process you know what how we're doing and you can see last year we have 43 in levels one and two and 57 and levels three and four and i always caution people this is one assessment not all kids test well you know it's one piece of the pie for our kiddos so any questions on the assessments and then just a few things coming up this friday i'll meet with new teachers in the district the 15th our staff all staff is back i'll have my faculty meeting on tuesday and then we go to wilson for a half day training pertaining to structured literacy the state requires that we have you know the dyslexia bill passed a few years back and so each year we have to continue to have some training of some sort and so structured literacy catches that and then on the 17th we'll have a parent meet and greet where parents and students are welcome to come into the building meet their teachers see their classroom kind of a meet and greet come and go this year we start already on august 18th a half a day and already on september 7th we're rolling on a field trip so any questions thank you our bank statements and ballot that are all match and balance our gym floors are done here in hollywood and both the classroom with the rest of the high school buildings are basically done there's a few little maintenance things that tim is still working on as jane said the 18th is our first half day for students 19th first full day enrollment went pretty smooth with a new secretary and the old secretary helping that helped tremendously but went through very well either at 129 which is up 10 from last year 14 seniors 11 juniors 25 sophomores 24 freshmen 22 8th graders 31 7th graders we have four new students we lost seven students but we're still up 10.

okay there is a bill however with the uh in the state assembly that they're trying to um combat food shortage uh in families so they are working on something that will kind of replaced that but it's only in the build format it hasn't been passed yet so uh that may be something that in the next couple months you'll hear about that could help with the free lunch situation okay all right uh thank you and then lastly my daughter's part of the workforce um aftercare program and she was over at lamont's last year and it was wonderful it was a lovely program i know it's not directly you guys don't guide that program right contract with them so this year she's going to lafayette and there's not a high registration for lafayette students so what they said is that the lafayette students would have to walk over to walmart annex yeah all right that's not exactly close they got little legs and then it's you know the weather gets bad so when i called them today they said that they're um trying to work on some transportation option to get the children from lafayette bus over here but they said when they had asked the school board the school board denied any offering of support to help get transportation now i don't know how true that is that's just what i'm repeating yeah i wasn't called i don't know if the school board's ever discussed that well i i want to advocate and see if we can help look into that because what happens is if they're going to have to absorb the cost then so are we as parents you know um so naturally that was what would be what would happen so i'm wondering if there are any um areas where there could be some budgeted funds to help lafayette students get over there get over here i mean i just think it's you know one teacher to x amount of kids it's raining you know i got you know little legs you know there's six and seven i don't think that they should be walking i know it's not that far of a distance for you or i but so okay okay thank you so much i appreciate your time thank you thank you all right yep sure hi uh my name is alvarez i'm a partner of juan alvarez he attends a second grade on lafayette school and i'm here today and i have a couple of questions uh does lafayette school have an after-school program uh the first months of the school year it's the same this is the same program yeah yeah so it's not we don't run the program as a school district but we have a contracted company that does that for us and like last year as turner said um there weren't enough enrolled at lafayette so they actually did walk over to lamont and yeah but did they have it like on the first on the first yes was it on the first place the reason i'm asking is because uh my kid came from uh north plainfield which is also somerset of county and after two years of being all uh on the computer learning uh he came to lafayette and when he came when he first got enrolled uh i got a call like it was very disturbing so the call was somebody told me that oh your kid is gonna get in first grade and i asked him why he already did first grade they were like oh because he's too short and i was like that has what does it have to do with it i mean he's in that discrimination and and they were like oh yeah but also because his academics doesn't uh meet the requirements to go to uh second grade therefore he's going to be held on on first grade and then i talked to them to see if i could talk to the principal i went to the principal and there was a specialist on reading and this especially said to me that my kid was on the beginning of kindergarten level uh his reading and therefore he couldn't uh go to the to the second and then the uh the principal i think she talked to the um superintendent office or something because then there was no recommendation for him for his previous school to be retained therefore they put him on second grade but they were teaching him things from kindergarten i know i got it they were saying they put on a small group because of his uh he needed a strong base to go forward and after you know after when i first got into that i'm just giving my english i'm so nervous right now so um we also have a translator here if it's easier for you no it's just i'm so nervous take your time okay so um on the first meeting uh the the specialist told me that okay fine if he gonna be on second grade just put him on esl classes because his english is not that well and i was like okay maybe because he you know we i speak english to him in the house my wife speaks spanish in the house with him and he has some other uh relatives that also speak spanish to him therefore i thought it just english might not be strong enough to be on regular classes so we put them on uh we put them on the uh on the program esl program and then two weeks later i got a call from the teacher saying that he has nothing to do there because he's english is good and therefore he needed to be move on to regular classes where he probably needed more help at reading because that's where he needs help matt is doing good but he needs help at reading so i i talked to the principal again and we moved them to regular classes so he received regular classes but i i always got notes like you know little notes on his uh when he bring a home that he did in school like great work awesome work so i thought everything was fine wasn't until um february 3rd that i had a meeting with the teachers and we went there and we were told that uh he was a candidate for retention and i asked why i shouldn't why wasn't uh why they didn't tell me before so you know we could do something interviewing do something you know they could help me uh succeed to pass the third grade and they told me that um they did it on the uh the qualification cards the card report the other card report that they sent but my wife tried to log in in the uh in the report and they asked for uh i think the genesis yeah he tried to get a chance but always send them back to uh north plainfield yeah she could never she could never get in here and i know we failed to ask for uh more help and make sure you know how was he doing but we were uh we were okay with all the the little cars or the poor you doing awesome job and things like that i know they might did to encourage him to keep working hard what wasn't until that day that we knew that he was the candidate to retention then i talked to the i talked to the um to the principal i talked to the principal at school and they intervene they they uh help him with an after-school program they give him a little more help so after two months we got another uh meeting and they're still telling me that he is gonna be retained and i asked to talk to uh to talk to the uh superintendent at that time was um dr gallagher and then uh he couldn't he couldn't be there i think he was busy or something so his assistance was there and she told me that we're going to put him on a summer school program and if he uh goes a little bit higher on his reading level then we were going to discuss the matter after uh after the school program the summer school is done so we put him on the on the uh summer school and they tested him again and they're telling me that he did not make any problem like syrup and he's at the same spot where he was at the beginning so i am very concerned because i don't want him to be retained on second grade he's getting help from uh um from a school in warren called kumon uh we enroll him there uh we hire uh well in highway i talk to my niece and she is okay to help him uh after school if lafayette school doesn't have a problem after school to help him uh with reading a house i read with him and he reads uh to me here it's okay but he's my channel my name is blind you know yeah of love and but i read with him every day like uh 20 to 30 uh minutes a day and he's improving really fast so i was told that at the beginning of the year he was uh his reading skill was beginning of kindergarten now they tell me he's okay on second grade because he's reading uh for his level of reading is from the beginning of second grade so he basically did two years in one year and he got intervened not until february so all i'm asking for them is to give me some more time all i need is more time because i know if he could get more help and if he could because i was told oh but he's going to strive he's going to shut down and everything and it broke my heart the day when i told him that by the possibility that he was going to be returned on second grade he was crying and saying why because i am dumb or something so i was you know i i i talked to him that that's not the reason it's just you know things happen and you know but i i wanna to teach him uh that sometimes it's not good to prepare the road for them but prepare them for the road and there's going to be struggles in life but he's going to be with the with the little chance with the little opportunity he could he could succeed i know he can succeed i i believe in him and uh you know i i i compromised myself my wife and everybody uh to work with him together uh make sure you know this learning uh won't be too frustrating for him but it could be fun and he could uh go to third grade and uh you know succeed right so in the in the after school program first he started to read so he got little books that he was reading and then uh his homework was done in the after school program so i thought he was doing okay because his math homework was done his uh every all the homework was done at the after school program so i thought therefore maybe he didn't need help for reading anymore but now it's it's just you know it's it's not the case they're still thinking about retaining him in uh in second grade which i i'm not agreeing and i i i will do anything there is possible to to avoid that so you know a couple of just thoughts you know to share with you first of all i think we can all empathize most of the people that are up here currently have kids that are in district and you know have experienced our own challenges so um you know what i would what i would say to you is i think you're doing everything that you need to be doing as a parent right you're putting in the extra effort you're you're reaching out and obtaining the additional support you're making sure that your son gets the attention that he needs right and i think that as a board we're all committed to making sure that all the students in districts are successful and i think our administration is as well so if you don't already have a meeting scheduled to talk to dr freeman who's our new superintendent i encourage you to do that and come up with a program or you know a point of view on how you know we can all work together and make your son successful as a student thank you very much yeah absolutely thank you very much no thank you thank you thank you thank you for coming alone as a parent thank you go absolutely miss turner i had a quick question who did you speak to at the after school program uh that said that they contacted the board and the board said there was no uh you know i i love my other little book outfit that statement is being made to one of our parents and that did not occur right yeah i think that once we find out who that individual or entity is i i really think that that needs to be investigated i don't want to prove that because yeah it's it's i know when my kids were over at lafayette and smallie and the annex and like you're saying when they have to walk that's an issue onto itself but i i don't like people putting words in our mouths yeah and that concerns naturally nothing against i think what you're saying is legitimate i'm concerned about whoever you spoke to i don't know i'm almost positive next time i guess ceo or their lead director or what have you so i did plan to reach out to the director to get a little bit more of the bad story to find out so you know because i'm just as concerned yeah i just didn't want i don't think it's a fair statement fact that that's not the case but i did say it is my responsibility as parents advocate for you know for my challenges which includes your beginning thank you my child made that walk last year and i really wasn't a fan of of rainy days either the the nice days it was a really they were fine nice walk but i know i didn't like the rainy days either you know the only thing i would say rogers i don't know that we have to go too deep on naming names at this point but what we can do is follow up with the leadership at middle earth and just make sure that we're all on the same page in terms of what support they might need and whether or not there's a protocol that they should be using if they need to get touched i hear you but i also hear that there was a statement made in public saying that something was said that we said that's not acceptable if we didn't say it that needs to be rectified that's my that's my my humble opinion perfect because i i think yes we want i'm not looking to throw a rock in the pond but in the same turn i don't want a rock throwing on us so and us i'll take it on to me because i'm a member of the board no one ever approached me okay but i don't find that as i don't want to know that whether it be a name or an entity there was a statement made in public that i don't want i don't i don't think it's fair to just negate that well i think we want the right information to be given to our parents about the wrong information i also think the wrong relationship with the community where they they feel comfortable if there's something that they hear that doesn't jive with the board's point of view that they can come and bring no no i think it's it's all positive stuff i agree with you there are some actions to be taken post meeting and you know we can discuss with those i just want to make sure miss turner's getting the right information yeah i mean listen i i my plan was to follow up with their director anyway because if i was talking to just somebody who was answering the phone i may have not gotten full confidence and stories so my plan was to follow up with the director regardless um to you know candidly like what's the deal you know and but i just wanted to have some sort of idea of what where we were standing so i can correct you guys while we were here today so if in fact that was incorrect information that they gave me then they'll have to resolute that and then i can certainly provide that feedback at the next meeting i you know i i just can i just mention that i'm i'm i'm really grateful to you as a family that came out also to speak on behalf of your son and your family i i've been on the board since january i haven't seen a lot of community at the meetings and to see you here and to listen to you and to hear what you have to say is very very valuable and we take it to heart as a board i think i can say like we you're listening and we understand and we want to help so i just wanted to express that to you thank you um we are up to executive session online oh i apologize we do we have one more question online yes we should have one it's actually a two-part question i believe you got it all right so dr freeman are you ready okay yeah sure whatever oh yeah just come on you can come on up you can be next guys no you're fine we're happy to have people it's nice to see people here i couldn't see the folks in the back hello everybody all right i think you just gotta push the little button but yeah we can hear you just fine sweet hello uh my name is a parent of an incoming kindergartner attending the hands i think yes so into the area relocated in february so uh one of the questions i have was already previously answered clover thing so thank you i guess the other one is more so twofold um so is there like a um like a pta or there's something okay in fact they're looking for officers i just saw them because when i did my research um i i saw information but it said mothers and it was a little misleading so i didn't know if it was like mother's day no that's a pto parent-teacher um but so that was one question i guess too and it might like i said twofold what like what opportunities to get involved right so i have a child that's coming in i'm just trying to be as involved as possible this is all i do right so that's really you know i decided to come here really to kind of get the lay of the land but i kind of wanted to know what what does that look like here since it seems a little you know small small community yeah but you know what well what do you i guess my question would be what are you looking for um what what kind are you talking about for you or for your child or both well i guess more so both but really more so for me to like what can i do to be as seen as possible is very important right and who we are ultimately but you know just to get involved presence i think is very important i feel like our elementary school pto is very very strong and our leadership in that pto is very very strong and very committed to the community i think all you would have to do is reach out you can give your contacts to that app just make sure you please yeah because yeah the information that that was online actually yeah yeah if you sign in there and i don't know if there's not a space for email on that page is there something but they also are involved i would say from like a social setting they do um like community events they also do things at the school they really support the schools in a huge way so i would recommend absolutely researching them and seeing if that's something that you might want to get involved in um yeah are we in ptl yeah yes on facebook it's called about pts okay because yeah i went to the website but again i i haven't i didn't hear anything back i did more actively yeah okay and just setting yourself up as a volunteer with that organization like you can help out a couple events kind of get a feel for what you what you like you know what what your kids are interested in um i also think our rec division is very very strong so um you know sports and um different activities that are held by that it's not necessarily through the school board but i'm just gonna do a little shout out thank you because i'm sure that there are other things that we think of probably post meeting um and just you know being able to associate a face with a name know where you are absolutely what your interests are we can keep you came out yeah definitely awesome come back again you like you're like teachers it's so nice all right um did you have any other questions for us at this point no other questions i'm sorry this is a left hand it's okay don't take your time i just didn't want to be discouraged i appreciate it thank you so we did have a two-part question coming online um the first part of it is is it possible to post the school supply list on social media for parents um i think that's speaking of the pto i think that's something that pto has done in the past but i'm not sure if we've done it on the district website but now that we're more active on social media i don't see why we couldn't yes we have it's available i i happen to know the reason for this question um they often trickle out pretty late in august which is fine except that everything's on sale now and you know if you put it if you were to put it out at the end of the previous school year parents would be you know like when they have like the ten cent folders that staples you miss all that by the time the list get out and that's the last minute that's the free supplies right wasn't that big yeah yeah yeah but i think mike's pointing to something a little bit different but each grade gives a you know supply list and we would like you know get it a little earlier so parents can take advantage of the sales right so i think in reference to the question it's not necessarily the channel for distribution but the time right okay and then the second part of this which is a little bit longer also has to do with after school programs bamberg does a wonderful job of providing additional help through tutorials and summer programs for at-risk students however i was curious to see if there is any discussion in providing after school opportunities for students that are working on grade level and above as a teacher in a close by district i know it can be difficult to meet the needs of all students in daily lessons it would be great if we could provide all students with enrichment opportunities since the gifted and talented program doesn't begin until third grade and thank you so i think that's some reasonable feedback i will say my own experience in the enrichment programs that we offered last year to some of the students in grade school um i would have liked to have seen that be more pervasive as well so i think generally speaking i'm supportive of this idea i don't know how everybody else feels i think in education i mean i feel like that's that's the issue everywhere right we help we help the kids who really need the help and then and then the other ones often get a little less and and as a as a board but you know i think everywhere as an educational community i think that's the issue that people struggle with how do we help especially the middle yeah because there are a lot there's often when you get especially in over enrichment programs for the really gifted and talented but the middle kind of gets left behind i don't think that's unique to bound broke i think that's that's a system systemic issue but something we could look at absolutely especially when you talk about our programs at smaller school we've come a long way in terms of extracurricular activities that are available maybe not necessarily educational programs per se but things to keep them active involved so i i think it's just a renewed call to make sure that we're serving all the members or all the students in the district and not just people way on the top right right i mean i would say that and the average kid scenario two is is finding out the cause of why it's an average kid right like what is the what is the cause like you know kids that are highly academic have different strides than the average kid so like where do we tap into that need and what are they looking for what will entice them to yeah yeah we can get into a whole discussion about averages though yeah and at some point every you know if we have high high performing students the average is high performing at the same of the time was that the average doesn't meet either right criteria criteria for either the program so they're just [Laughter] uh everybody who wants to make a comment and made a comment good everybody's all right that's great all right uh we're up to executive session but given what's on the agenda i'm not sure that we have anything to adjourn for is that correct all right great awesome so then we are at the end of the agenda can i have a motion to adjourn motion thank you mr palace thank you second thank you mrs museum all in favor thanks everybody for coming out tonight have a great night thank you

seven something so that is how much the percentage of students became proficient in grades three to eight in aasa math assessment so i can say 9.7 something very close to 10 percent and at the state level we had 33 of the students being proficient this year we were close to 10 you know so when we compare it to the state some of those schools were open throughout the time of course or like they were in school most of the time the city schools did much better compared to the schools that are broken this is the earlier results a similar trend like increased performance in the beginning years um and through the aims test now somewhat consistent or like a through the ac military and acm two years like somewhere around the same range and towards the later 2021 and 22 you can see the students who have significantly addressed the increase when the way out and the number of students who are proficient is has gone down and the same data in numbers and the left hand side is again actual numbers and the right hand side is percentage and the last row 2020 to spring aaa we had 13.5 of the students proficient adding the last two columns and 72 percent minimally proficient or at the lowest level what subject and at the state they had 40 percent students proficient and foreign is 13.5 but one thing when we get the results the students see it as either they passed or they or they'll see the four performance levels um but they don't get to see how close they were to being proficient and especially with the new assessment they are significant multiple choice tests and there we get to see how many of the questions they got for answers we are right out of the total number of questions and with that data looking at individual students i counted and calculated about six percentage of those students were within like four points if they had answered four more questions correctly this is like about somewhere between forty three to fifty something questions different grade levels have different number of questions but out of that like if they had four more answers right they would have been proficient so that is a significant number of students who are very close to being proficient and if you can get those students move up and like first part of it is going to be letting those students know that even though you also say that you are not proficient but you are very close to being proficient and working with them and like motivating them and making sure that those who are proficient last year stay continue to stay proficient and highly proficient and show progress in themselves that will help us improve our great uh school grade for them this year i'm really worried about our school grade but instead of like seeing it as information i'm looking for data that is actionable that is useful that can be acted upon and this is where one piece of information i see is like those students who are very close we need to get the proficient within this year itself and we also need to move a lot of students who are in the approaches or very close to being the second level they need to be moving up one level and the beyond textbook this year we adopted that and that is definitely going to help us make sure that we are covering all the standards by the testing so that is also going to help us in this okay let's go to the next one the previous slides were showing data for grades three to eight but we administered the nuvia numbers evaluatives association measures of academic progress that's the name of the test and that's a benchmark that we gave three times a year one beginning of the year sometime like towards the late august or beginning of september and second time in winter and the third time we administered us at the end of the year to see how much progress we made through the year and we started administering that in and this is from kindergarten through 12th grade everyone takes this so this comparison this is like giving us information on students below 3rd grade and students who are in high school this is the results from math kindergarten through 12th grade and you can see that a similar trench of like students at risk is going up especially through the last two years and this is at five level they categorize them into five levels the low low average average high average and high so it's a different categorization instead of the four levels this has five different levels but you can still see the lowest level is going up and definitely you know the reasons the hardships that we have been going through through the last two years okay and this is the same data in numbers and we have if you add up the last two columns at the bottom row you can see nine plus sixty about fifteen percent of the students um close to being proficient in that and this is english language arts and the trend is similar and especially like a this one is missing 20 21 here because we didn't administer it in uh during that year we didn't administer the november but we did administer the state assessment during that year but the benchmarks were connected to head generated during that okay let's move on and here going to the last row columns 13 plus 5 is 18 proficiency reading another um important number here is like close to 10 percent of our students receive special education services um and a quarter of our students are english learners like close to 25 of our students are english learners who are still taking as a assessment so they these two groups when you see like higher number of students who are at the lower level it is not only because of the other struggles other impacts but also students who are new to the district students who have very limited english they are like learning english and like because of that they in the first few years or first couple of years they will be performing at the lower level and then they show improvement we have about another like 10 percent of our students who are formerly el students and then they became proficient and some of them became proficient on the state assessment too and i said profession they became proficient on the other english language assessment from the state and they also became proficient on the stage achievement test when we say students receiving special education some of those students are proficient but what i am trying to say is like a lot of students need the extra support and extra resources for them to be performing last year our even though we have like about 25 percent close to 100 students in the el department we only had five students who were counted as proficient who changed from intermediate or like basic to proficiency last year but we have a significant number of our students made improvement and they have like a 36 of our students are at the intermediate level and about half of these students they are already proficient in at least two of the four areas they have like reading writing listening and speaking out of the four two of those areas they are already proficient and some students like they are like just this close like two points or three points that they need um so those students definitely need to hear that they were very close to being proficient so that they can put in that extra effort and pass this year and if we improve this english proficiency that is definitely going to help us reclassifying english learners as fluent um or proficient english learners that is going to help us with our school grade definitely like moving students upward on their achievement test which is the aasa the state assessment that is going to help us and students who are in the special education who are documented correctly and we provide them the correct right support that will also give us points towards the school grade and improving english proficiency will also give us points towards school grade for high school graduation and enrollment um and meeting seven requirements like taking cte classes and completing fafsa all those things will give us points and another thing that we are going to explore is something called some achievement in certain areas which the state is calling it as diploma seal those seals for certain areas like civics and personal finance so we are going to look into that students may have to take certain assessments and ask and bilingual literacy is one of those so if we have significant number of english learners who are becoming proficient and doing well then they may also achieve some of these recognitions later on when they go to high school okay so that's all i have if you have any questions i'll be happy to ask you were you aware these numbers when you took the job uh to be honest no but i i knew the most recent numbers because 2019 were the last data that everyone saw and so i mean i can't speak to when he said i think a lot of people went down not just here in southern arizona where i won't name the district but there was a school that had an a they were like 86 to 88 2019 data and they took their 2021 aaasa test to see where their students were and um they were adi is 60.05 i think under the the most recent k-8 scores 6.05 was a 60.11 is where you have to get to be a c the school that was the name this district high 80s 2019 after the 2021 uh assessment everyone took they're at 62.

so basically that is what the what you you what we are using those funds for is going in to support our i.t department and we we're so blessed to have our esser funds that cindy's been able to manage if you say what would you say a percentage of those five million that we got from master total was spent on capital oh not not 30. well initially well yeah yes or one but out of the 5 million well that's all of them it's esther two three and in the first one at least a quarter so well he said capital items too so other capital yeah yeah total capital items yeah so that that reliance on some of the cobit funds will go down and our go-to fund then will be as much as possible 349 horse fees which we haven't really touched much the last couple years all we had an expense there was 105 000 for last year and we know that about 60 000 of that was just returning half of it so we only spent about 45 000 in that fundamental so all you're showing is that transfer into our in effect our operating funds okay if you want to look at it yeah from the novice now but that's that's where we're at now end of the year with two hundred and eight thousand you will see that go up when we get our payment in the spring of probably a hundred and forty hundred and fifty thousand and then we turn around and send 75 to that back that we might see some more capital being dispersed in that fund at some point well they they're actually behind so they just kind of whenever they get a payment they it's federal money and so and it hasn't it only recently was in a bill to pay it it's money that's collected they just don't have the authority to pay the money and so that is just recently in the last spring was in a bill and i think it's going to be regularly in the fall the next couple years hopefully same process yeah you know those funds we may be able to only have we may have to send half back always seems like that's the way because they have other needs yeah yeah but we you know we get we get a good amount out of you know they for example they'll pay for all our elections um this year which can be quite pricey tens of thousands of dollars would be our election cost so the uh the county picks up that using force fees funds total revenue in that fund last year 194 thousand three hundred and ten dollars we can anticipate probably similar this year yeah in addition to the two hundred eight thousand we started with that's already there yeah i was just curious that's unusual when i when i saw that transfer out just a big lump transferring out i figured something must have been going on so i appreciate the background as always that's that's really we just have those five funds that have cash in them that we didn't have that much cash last year you start the year with a little over 500 sure these big thanks any other questions please those items all right you want to just move forward with student activity activity we've had a few a few uh expenditures year to date as you can see the golf club did a fundraiser and that is in the new year so i'm looking at the new year student activities at 7 275 and then we had boys and girls soccer each ordered state rings and those were ordered some of those were ordered back in may and then we ran into some cash issues so some of them were paid for now the plan is with boys and girls soccer rings to have them presented to the athletes that won those state titles at a football game sometime this fall that's we're on schedule for that those are the two that we've been following and you can see there's still some insignificant encumbrances there in the boys insurance soccer five thousand dollars that's where we're at with student activities not a lot going on in school so far a little bit of business carried over that's all i have on that thank you i appreciate that all right our consent agenda item eight a through h we could have a motion to approve tonight's consent agenda [Music] all right second thank you all in favor are we aware then that we approved uh an item consent agenda f the word there is auction okay so we've been ordered by our auditors every time we hold an auction oh so i don't know if that was clear when we made up the agenda i don't think so i know it's on the agenda there is a supplement so please refer to that as well we have six new certified staff uh we've been doing some advertising for our classified staff and we have 10 new classified staff we've been getting some some good positive traction on that four new classified stubs six resignations 13 uh classified changes two certified changes eight coaches and 97 time sheets there's not any partridges in the pear tree 23.

they're looking for a job four to six pm that's right or anytime no and they're walking right in and there is an application online that you can quick apply yeah um so please if you're thinking of um applying tomorrow is a great day to come see yes we would love love anyone interested we can find everyone a spot so thank you all so much for this opportunity and then just quickly as an administrator thank you for your words and support at this time it has been incredibly difficult for all of us and speaking of on behalf of a number of my colleagues back at the district office we really appreciate all the kind words and support that you've provided so thank you thank you thank you thank you mrs simon thank you teresa may i please call a five-minute recess yes thank you do i need to do anything else do we need to confirm anything okay oh item 8.4 is an informational update regarding the dell web pedestrian bridge dr pesky yeah um so now we're going to go a little bit further down wolff's crossing to eola and the banarsik and wolves crossing school the subdivisions that are being built just to the east of that location we were approached by that subdivision about putting in a pedestrian bridge and while there are intersections where the students can cross in that area we do feel that a pedestrian bridge would be more beneficial to both the community the kids allow for safer access from the subdivisions to the school so they are looking at putting in a pedestrian bridge the only thing they ask are kind of two things number one that they get a temporary construction easement which we'd be more than happy to apply and that resolution was included with your information and the only other caveat was that there's a small portion kind of like a footing or a pad where the pedestrian bridge would sit on and they're asking when this is completed that the district then maintains repairs or replaces the asphalt that's on our property to make sure that that pedestrian bridge stays safe and accessible so i've talked to our buildings and grounds and that's definitely something that we can work in i like that so any questions from the board of ed not seeing no hands in the right i have to say that first go back one second there's a concrete pad that this staircase asphalt an asphalt pad that the staircase structure will sit on that's what we're responsible for the part under the stairs or next to it it's the it's the asphalt like sealing it just like we do our parking lot sealing it and making sure that that pad that the pedestrian bridge where it accesses our property because it is on our property so um we will maintain that asphalt area that the bridge how big is this area and is any of it related to anything structural where we could at some point be on the hook to help pay to replace the stairs no no it's it's simply the asphalt pad so it's on the ground it's just a square of asphalt yep yep yeah why is this normal like do we normally do do we normally maintain and repair the municipal um asphalt that's on our properties like bike paths things like that well if you look they it's actually uh uh we're giving them a construction easement we're giving them no no no no i'm not talking about the easement i'm talking about the maintaining remember we're still in the second sentence of in addition upon completion um do we typically in our other properties maintain and um repair or replace the asphalt i'm thinking of things like bike paths we do have those in other properties yeah but that's a park district usually park district um partnership so what's different here that we should be responsible for that this is not a partnership with the park district this is simply a benefit for the surrounding communities kind of similar only it's larger scale at grand park that's the right bridge going from grand park over to uh our schools from that area yeah but we don't maintain that bridge the village and we're not going to maintain this no no no but do we maintain the asphalt around the bridge i don't want to i don't want a part of any of this i don't think unless this is something that we currently have a reason to do it's a municipal structure and we're looking at just the the temporary asphalt pad so if the rest of the board is in disagreement and does not want to do this then we can pass it no we're not talking about the temporary one we're talking about upon completion right right that will remain that's not temporary the the the asphalt not the bridge so we're looking at the asphalt i think you and i are understanding each other what we're talking about is that square that's on our land what i'm saying dr petsky is could you please explain do we currently maintain something to that effect in any of our other property you said summer park district agreement um who maintains to my knowledge we don't have another pedestrian bridge like this so this is a newer village there was an issue with the grant park one where the pta had initially either pto had initially been raising funds for that and it was felt to be the village's responsibility to to maintain that which is why i'm concerned i don't want to start that slippery slope of who gets to maintain those yeah my concern is liability for maintaining it my concern is not only that and i i guess if this is a temporary easement but i guess i would have to have a better understanding because if if the bridge is resting on top of this if this goes does it does it compromise the structure there's just many things that i could that we we don't know and i wouldn't want to agree to it either temporary when because we then assume the liability for it when we're not in the business of structural engineering so this is an informational report so dr pepsi i want to be real clear i want to make sure we've got all the questions of the board so you can go back and get wait we can get those questions answered so when we have those answers we can forward it to them so when we bring it for approval or if we bring it for approval things will go smoothly and this was i'll follow up with those questions and concerns i did present the uh i did present this to our property attorney so what uh whit law firm has reviewed this and uh that's great but they don't pay for it thank you for having our attorney look at it but they don't pay for it thank you but they're looking at the conditions and you understand what my question is yeah okay again why why are we as a school district being asked to maintain the piece of asphalt once they're done with it this is not the temporary piece of asphalt we're talking about this is the permanent one not the temporary one it's the permanent one that i'm concerned about and i understand that what i'm hearing from dr petsky is because it's on our property but what i want to understand is can we have a picture of it can we see what size it is and why they think that's our responsibility well and that's my point with the other municipalities where we have these similar structures on our property they're not maintained by us it's the park district why is this one that's i guess that question that's exactly right why is this one specific one on us when none of the other ones and none of the other municipalities are and the i think that's aurora over there but i'm not it's aurora okay and might anyone talk with our aldermen about that i have well i have a different question but go ahead yeah i just want to follow up so you answered the question did we have a lawyer review this and then my follow-up to that is what is the liability with what if somebody is coming down the steps and hits our if if we were to agree to this that piece of asphalt i want to know where the liability is with regards to that um and what that agreement would look like and and the liability given that it's still on our property whether we agree or or don't agree to to maintain it it's still on our property so we we could possibly still have some liability on that so you just have to and i would like to know from the law firm what all of that entails please and on the secondary support document that i included we've got the memo and then there's also the agreement and on page 8 10 and 12 there's some graphics of the uh with measurements and dimensions um so if you look on board docks there are some images and graphics of what the bridge is so maybe maybe the internet the why maybe the insurers yeah what the increase in premium would look like all right there is any i i have a different question sorry my question is um i believe correct me if i'm wrong if that bridge is not built we're gonna have to bus the students from not from dell webb obviously because in theory there shouldn't be any that exists but in theory there's another subdivision just north of there i believe that's lincoln crossing is that what it's called i i don't i think that's what it's called but hold on let me let me finish please let me i know i know well i'm glad but let me finish please thanks um so lincoln crossing i think those students will have to be bust if this crosswalk is not built correct well right now there's not a sidewalk on this over there in the street so it depends there is on the north and on the west side there are crosswalks but currently right now on the south east side there is a sidewalk and crosswalk number one and number two i i it's gonna be interesting because right now the justification for why we're busting lakewood valley is because they have to cross eola and wolf wolf so if you live in linc lincoln crossing which is now being constructed you're gonna have to cross eola which is a four-lane road yeah so i'm assuming they're gonna be bust if this crosswalk doesn't get built is that a correct assumption or incorrect assumption and if you don't know then i guess that's question number one and then question number two would be if they're going to be bust then my question is what's going to cost more maintaining the sidewalk or busting these kits so i want to know that too all right well i'm going to pick you back off of that because you were going you went to a place that i'm thinking of where we also at one point had made a decision to that there are several subdivisions um that are more likely that we do currently bus that have in the past been designated as walking schools and then that's been moved because of their transportation safety study has shown that that road was was more so if we're looking at and this is polti that does del webb and pulte is building that lincoln crossing right this isn't technically yes um were you planning to do a transportation safety study when the new subdivision is built and is being built now so we know an answer to that question and two are we looking at the other way and seeing if we're looking at the municipality looking at doing one of those across the other way to make sure those kids can now go back to be in walkers instead of busters as they are right now you mean the the lakewood valley the problem is that's not our property there so that would be a little bit more out of our control because okay but pedestrian certainly within our realm of advocacy so yeah i mean we can we can certainly approach the developers yes if we're building one let's build two and even get a deal because i mean these are being done by the municipality because these are municipal sidewalk kind of things um can we look at more beneficial ones to us and just uh just so the board is aware too i think where this started was the developer actually came to us and asked us if we would pay for the bridge and we said that we would not and then they said could we compromise not pay for the bridge i want to correct that it weighs some waves some impact fees correct right oh dumb people dr petsky i reviewed the documents again and while i see the documents what i'm interested in is a document that shows exactly what part they're specifically asking for whether it's highlighted in yellow or circled or very clearly delineated what they're asking because i don't know i'm sorry because they're the path that's there is that will the bridge be connecting to an existing path that's already there yeah you know there's that fire lane kind of on on lundqvist drive there um and then there's that fire lane behind the school so what you're looking at is on page 10 there that is iola drive and there's like a walking path that you can see coming around from the north yeah kind of by where the cellular tower is in the very corner and then uh and then the bridge goes across the street and our property is where that number 12 is kind of that 12 foot section and connecting the lundquist there there's that kind of depressed curve that they would put in so um that's the walking bridge is there and then there's an asphalt walkway that that connects the bridge to the um to the uh the lung quest drive so the question that i'm going to be asking the developers is is the bridge are you asking us to maintain the bridge is the asphalt the footing for the bridge i believe that it is the asphalt that goes from the bridge to our property or on our property it is not the footing that is supporting the bridge they're going to need my my estimation they're going to need some type of concrete footing support to support that bridge that wasn't my question though but that wasn't my question well you're saying why are we maintaining why are we being asked to maintain that asphalt on our property yeah right so but i want to know i want this this shows us and has titles but i i want to know specifically on here what they're asking for okay and i can ask for some more detailed plans so and if i remember correctly this builder had come to us a year a little bit more ago um asking um saying that the neighbor the del webb specifically and this neighborhood was tangential to that this is phase one of the del webb this is not age restricted and we'd had some conversations surrounding the impact fees and and and that we were kind of being uh encouraged not to have those um and i know that we'd had some folks i remember on video so i'm a little concerned that you know we've we've made our position pretty clear that i mean this is not something that we're gonna look at um and i'm a little concerned that we keep getting requests of this nature and i was not aware of that so i didn't know that we continually um approached for this i've worked with this vendor before yeah i've worked with this vendor before and that's why i specifically want anything that is delineated before we are asked to vote that's why and that's why and that's why i won the costs on both sides of that this is alderman bugs it is okay all right any other questions regarding item 8.4 all right item 8.5 is an informational item regarding the kendall county over webby extension for fy 2020 dr pesci all right so um this is just pointing out to the board that there was an error um in the district levy for fy 2020 specifically with kendall county so what i what i want to clarify is that each year our district submits a levy to each of our three counties kendall kane and will and this only impacts the kendall county portion so another important thing to remind the board of is when i when i say levy there's actually two things that we're levying for there's operational dollars and then there's our bond and interest payment this is only in relation to our bond and interest payment every year the district has between 33 to 36 million dollars in bond and interest payment and this error um was attributed to uh in september 2019 when our district prepared the tentative levy to present to the board um and then between september of 2019 and march of 2020 the district actually paid off a bond so where we normally were levying for 36 million we paid off a bond that brought that payment down to 33 million dollars and uh when we sent when the the county sent out levy confirmation notices we uh signed off on kane county they had the collection at 33 million and then will county also had the calculation at 33 million but we signed off on kendall county's portion of the bond and interest payment to be 36 million dollars which was the amount it was in september but not in march because we paid off the bond so um based on that i talked to our bond council and uh and pma our financial uh support and it would be my recommendation to uh for the district to levy the full bond and interest amount which would be about 33 million dollars but because taxpayers overpaid in kendall county only going to kennel kendall county and then having the extension to kendall county taxpayers reflect the difference between what was over collected in 2020 and what we collect that year so it would be a difference of about 1.88 million dollars less to make up for that difference that difference is currently in our um in our accounts we have that money that we could put towards the bond payment so in other words we should collect 33 we're going to ask to collect 1.8 million less than that and use the amount we collected and still have to make the full bond payment and it also does not impact our levy because we did levy the full amount just ask for that to be lowered for the one year dr petzke this is a different recommendation than you've given us in the finance committee where you recommended that we continue to earn interest on that money because the interest earned over time will benefit the taxpayers in these properties more than that refund would know that was not my recommendation in the finance committee that was a conversation that wasn't bad but that was not my recommendation okay there was a suggestion but it wasn't recommended correct so you but you did suggest this i did not that was brought up by the committee and we looked into it and addressed it but i did not yeah no but that was not a recommendation or not anything that would that came from me it was why did this happen and i remember that what can we do about it and at that point that that caused me to make some phone calls to our bond council okay and uh believe it or not our bound council who does this for a living they've never seen anything like this so well and that's an interesting dilemma yeah and it's it's worth noting that dr penske that you did catch that error this year when it was about to happen a second time yes um so i greatly appreciate your diligence there and making sure that we know what's going on um so they're recommending that we do that will be good i could think of some people on our committee that will be very happy about that yeah um so why did it i mean so that's a good question so why why why did this happen because uh kendall county in september they sent us a review sheet which had abandoned interest at 36 million we signed off in september and said yep that's what it is and then in march of 2020 when they send us the renewed or the the better estimates um we didn't catch it we signed off and said that we were owed 36 million so kendall county did not catch that we paid off a bond and we did not alert them that we paid off the bond so they collected the uh they collected the 36 million without lowering uh lowering that so what's the what's the typical so obviously will and kane caught it or yeah however the so what's the typical procedure for catching this uh what's the typical i don't know um what what typically is the procedure for catching i i guess this since kane and will caught it it's accounting and for me in my office it's sitting down at uh it's sitting down with all three estimates in front of me and checking every number on all 11 accounts plus the bond and interest to make sure they're all the same when i asked kendall county you know we we made a mistake we didn't catch it why did why did you not catch it two and they kind of gave the same reason they were going through some staffing changes in their office so people who normally are looking at those numbers and keeping up with those payments there was some transition at the county level and there was transition in our in our own finance department uh in the district so can i ask why we don't just refund the kennel county taxpayers their money back that's what we're doing we're asking to we're not going to collect that from the kendall county taxpayers for this this year bank account right next year for less for less but what she's asking is i mean obviously there are people that have sold their houses i feel like it's kind of a slippery slope at this point would it not be easier to have one go out to all three taxing bodies one levy instead of having to try to figure out what to we do we and we will that's what i'm saying is we're going to have the same 33 million levy in all counties and that was the question we're still going to continue to collect 33 from will 33 from kane and then we're asking for 33 from kendall but we're going to say because of the over collection we're going to take 33 minus 1.8 just from one county and our bond council is confident that they have the and they they're actually working directly with the county to make sure that what the county and we do with the levy is uh is going to work so what is it that you want them to do you want them to collect levy the full and then write them a check anyways i don't i mean i guess i just why we're taking 1.8 percent less it seems easier to me to just refund them and then just no believe it or not it's not with the way that it works um it's very hard to abate and make sure that those dollars because then the school district has to put all the time energy and effort to write the checks print the checks get the checks delivered make sure that people are collecting as opposed to through the property tax collection process just not collect the money to begin with unfortunately when this was caught it was the 2020 levy and and now it's going to be refunded two years later so and it will i'm glad we'll make the it was very like i said it was very complicated ali and this is something our bond council in all of their years have not not seen before um and uh they really feel confident in working with us in working with the kendall county clerk and their own expertise in the office they feel that this is an acceptable solution and it does it does help the taxpayers of kendall county so except the ones that's older staffing shortages are real everywhere yeah so this is what happened thank you all right so what real quick though like who i mean i don't know how else to phrase this but i'm sorry like a small town guy here um so who is it that needs to apologize is it the county is it us is it both i mean i don't have a problem saying i'm sorry i think it's bold i think okay to the taxpayers i apologize yeah we apologize and we're making it right we not only do we apologize jared but we've gone the extra step to make it right and to uh help not collect to the amount that we over collected so i just didn't want to speak for everybody else i know where you were going all right thank you everyone but i do appreciate you saying that jared because there has been a lot of online chatter that said look what the school district's doing so i do appreciate that question and that we are just answering the questions very matter-of-factly here anything else there all right okay item 8.6 is an information item at a resolution to transfer money from working cash to capital projects for our technology dr pesky yeah thank you um this is for the uh transferring money this is the official step that we have to take to get the debt service extension bond that money that we collected into our working or out of working cash and into the funds to spend and as you know i listed uh on your memo here that we have the ohs roof project that is coming out of debt service extension for 2.2 million dollars we've got the oe and oh boiler and chiller replacements for two million dollars benarsik thompson and the wheatland cooling towers are being worked on for four hundred forty seven thousand we also have a hundred thousand dollars going to the technology department for security cameras and we have a hundred and fifty thousand dollars at oe and oh for a mobile radio refresh when we talk about crisis planning and our ability to communicate with people in a crisis the radios have not been replaced for about 10 years and they need some they need to be worked on as well so this action is allowing um from the 18 million dollars that we collected right now uh five million dollars to be transferred to actually spend on these capital projects will this hundred thousand be i'm sorry were you done no yeah go ahead for the just the follow-up question from the security camera question from earlier is this hundred thousand to fix or upgrade the current system or is this a part of the plan that's going to be presented uh to ensure that we know which cameras we're supposed to fix or replace or add yeah you know what and and i i i am looking forward to we put together a presentation on the security cameras with uh with our technology background um rather than putting a project in place and then we've actually looked at it and said what does a refresh cycle for the cameras look like so we'll explain what what is the standard model of security surveillance that we have in each school and what that costs and this hundred thousand will bring up the schools that do not have adequate cameras and need cameras in place and then from there we will have the servers and the security that we need at every school and then our conversation will shift to how do we maintain every school and their security cameras to make sure that they're up to date and adequate from here on but long story short it's about a hundred thousand dollars a year just to the point of the earlier discussion is i want to make sure that we're considering all of the places in all of the buildings that need cameras and we discussed the talking not only to operations in the uh the technology department but also to the dean's assistants or whomever i'm just concerned that this hundred thousand may not be enough um and i do know that you know with i don't know how old our current technology is but depending on the placement of a camera cameras have wider angles that you can capture now so i just want to ask the question so that we don't spend the hundred thousand and realize that we could have spent less even with better technology or or we may need to spend more because we didn't consider xyz and i've been uh i've had conversations with the technology department we've actually had two security audits done by professional security camera companies and they've presented uh some changes in our implementation uh the other because the other thing is and i don't want to get too complicated tonight but the the cameras the cost is the camera the license for the camera to hook it up to the server to monitor and then the warranty on the camera well the camera is now it's to the point where you can buy a 400 camera and pay 50 for the license or and if you need two or three cameras in a location to look down hallways you need three cameras and three licenses well now they have dual cameras and they have quad cameras absolutely the quad camera has four lenses you could put it in a hallway but it's only one licensed charge so you can pay a little bit more for a camera but save money on the licensing and have a device that is better able than putting four cameras pointing different directions i agree so we've looked at all of those studies with the available technology and we feel that we've got a really good standard configuration for our schools we have talked to principals we have talked to building engineers and assistant principals we do now need to and we've talked to central office staff and the technology staff the missing link is the dean's assistants and some of the disciplinary actions to make sure that the what we have and what we're proposing is the best solution i'm sorry just one other statement just in regards to them because additional addition in addition to that cost is also the uh the computer unit or the storage the amount of storage space that we have because that that that dictates how far we can go back in regards to the footage that we need to see and so i know that that typically adds additional cost so i'm just trying to make sure that everything that we're saying will and that's when i say server that's what rolling in i'm it's the server that manages the cameras but it's also connected the server is a storage system and our um and our i'm not going to say it out loud here but the standard we have for saving video the length of time that we keep it before the footage is rewritten okay just wanted to make sure it sounds good sounds like we covered all bases very good i appreciate the insight though you gotta ask some good questions it's almost like you guys have done this before i've done a few times so the 100 000 for school security cameras is k-12 correct for it is for getting all of the schools that are not up to our standard with enough cameras and coverage um to to uh uh be a good solution but like like eugene was just saying we're not just gonna buy cameras and put them up where every other school is we're actually evaluating our current plan and for instance in in one school down a 300 foot long hallway we'll have one camera on this end looking down that way and one at the other end looking down this way well instead of doing that we're going to get a dual camera and put it in the middle of the hallway one looking that way and one looking that way so there are different solutions better solutions and we're looking forward to tackling this one and i understand that i just want to make sure every other monetary donation had a designation of where it was going that one didn't so i just wanted to make sure that it we know what we're covering yep and i didn't want to say that out loud we do have a couple schools that need some cameras and uh we'll get yeah and i don't want you i don't want you to but it is k-12 all of our buildings get them up to par good anything else on item 8.6 all right item 8.7 is an informational item for resolution to transfer money from working cash to capital projects versus for facility projects kind of sounds like a duplicate of what we just talked about doesn't it it does so let me just ask for forgiveness this one is because this resolution is going to be dated for june 30th last year we already transferred money for a server refresh that had to happen this summer so we took 158 000 of and now is the formal action to have the board recognize that we have spent that money on the server refresh for the data center uh i don't i don't know if you're aware but we underwent a change in internet service providers from uh either att or comcast i forget who we had where now we're on a solution with metronet which is saving us some money well in that implementation we we needed some equipment for the the setup so this was done um last year june 30th and we are bringing that resolution to the board today questions on that one all right item 8.9 as you can uh wait did you skip it 8.8 cell phone 8.8 there we go there's a discussion on our district cell phone policy as you all know we have a policy at the junior high that allows cell phone use before and after school and at the discretion of the teacher while in the classroom at the high school we do not women's cell phone use in the hallways and lunchrooms and it's at the discretion of the teacher in the classroom i provided the board with some input from conversations with the high school administrators last week this item has been added at the request of a board member to have a conversation on this topic so i open up the floor so that we may get engaged in dialogue who would like to start since i requested it i will start one of the concerns that i have on here is one making sure that we're highlighting right before the school starts just the dramatic decrease in the quality of the educational environment that was experienced last year at the junior high and the high school because of cell phone use particularly at the high school where we don't have a policy beyond what this one line says um and at the junior high there they were experiencing a lot more disruption to the environment based on cell phones even though we do have a policy for it so one um one of the things that i would like to ask my fellow board members about is do we want to does anyone else want to i would like to consider having a similar policy at the high school that we have at the junior high level i i would like to also highlight what can we do to encourage our families in our community to remind their children that it's not okay to be on your phone in class we heard you know students talking throughout last year and we hear them other times talking about oh yeah well you know in class everyone's usually just on their phones unless it's a really interesting discussion they shouldn't be on their phones in class um we're also seeing that with disciplinary issues and students on their phones it's sometimes impeding the staff members from being able to reduce the safe or to reduce any situations that occur that are detriment to student safety so does anyone else have any interest in addressing any changes to this policy if so i'm curious what you think but i would like to my request would be that we consider making the high school cell phone mobile phone policy the same as the junior high my initial thought is that there should be additional responsibility at the high school level than the junior high level so to make it the same um i'm trying to read it at the same time so please forgive me for processing but that's my initial thing my initial thought my second thought is i think you're right it is the responsibility of the parent but of course when the kids are outside of their preview but my only concern is that i think we have to in high school is really right before the kids transition into um i'll say the world and the workplace i think that we the i don't think the policy can be the same as junior high because i think that we have to teach them how to function outside of the classroom in the real world but i do want to give some consideration i mean you just made a statement that i hadn't thought about or considered that it may be disruptive to the learning environment from the teacher's perspective and it sounds like from what you're hearing they need additional support in in helping them in doing that but i think that whatever we consider should also consider the fact that students have to be held accountable or have the responsibility and we should help them in how how to do that outside of the classroom or you know as they graduate versus making it the same as junior high mike i'm going to answer with a question which is what feedback have we gathered up to this point from our stakeholders in the high school i i have had conversations with probably two dozen staff members and various job responsibilities in our two different high school buildings all of which have requested strongly please please please help us the cell phone thing is a big problem so the but the last thing i would add to that is that i think that we i wish our student ambassadors were seated here yeah uh because i think we i think this is one of those topics where student voice would be very advantageous i would like to hear from faith and heather so we did discuss this back in january and february with just high school administrators and part of the student services piece because it is you know as we talked about how do we help students not be on their phones all the time not only for classroom instruction and management but also just taking a break from screen time and the thoughts at that point were that we needed to educate our students on that that we needed to help our student our staff have things just like we use a stoplight sometimes of green is okay to be kind of on your device right now because there's downtime yellow it's kind of your choice you can manage it and red ah you know that that's not what's supposed to be in is i walked into oe today you probably even saw some of those stoplight posters and things that are up so you know really helping the staff know that they are capable of saying that um and i know it isn't quite the same but you even have students that are really into a book and reading a book and some other thing that has nothing to do with what's going on in math class and you have to say reading is really good but not right now you know like we're used to helping students manage their attention and their um those pieces so we did talk through this and decided not to have a high school piece on that but it only was at the admin and student services level i do know that there was a conversation held uh just recently and i know dr sparlin was having some of that so i don't know if heather or dr sprawling you wanted to add nothing else more than i spoke with all the administration on friday and uh we had this discussion and just really what faith just says is they'd like to focus on being educational rather than restrictive and uh prefer to focus on responsible youth self man self management and regulation and they've also you know i i i believe i put it in a weekly update but they have the um the matrix matrices um on student behavior that they've just that they've just put together this uh year in regards to student expectations whether it be you know and cell phones and and devices are part of that or what you know what the proper behavior is in classrooms for different different aspects of the school um you know it's all over the school and they're getting ready to roll it out this year at the high school level and i think i think if done well i think that can make a big difference in some of the conversation we're having now so i thank you for those conversations continuing to be had i'd like to see those expand to be talking with staff members that are in classrooms students assistants deans people that are kind of boots on the ground every day with this in passing periods and in classrooms to see what impact that has okay well we've got two right here can we hear from earlier well but they're not in yeah you're in a high school right well well but i will give you a teacher perspective in the regards that if you got 24 teachers that are going straight to a board member i have different concerns like to be brutally honest with you i mean i like i i don't know where to go with that like if you're really talking about your teachers they're staff members i'm not gonna differentiate you but if i got 24 staff members it sounds like they don't feel like they're being heard okay well i mean that would be my conclusion what is yours can i provide i don't know i don't have enough context right you and ally sure i i mean uh oh you wanna go first for me like for instance we have one to one devices and sometimes uh students forget them sometimes they're not charged um sometimes i have a double period and you know what if a student wants to and we have a passing period and they don't go anywhere during a past during um i'm thinking of all the times where a student gets the device out right as a high schooler and like am i gonna fight them on that like am i gonna tell them i'm sorry um today's the day where i'm gonna like get into it with you because your device doesn't work or you didn't bring your device or i'm talking about this now not not the not the phone or it's not charged um yeah they have to have some responsibility 100 on the other hand i'm also dealing with students who um have jobs in which companies are taking advantage of them and working them past hours that legally they aren't supposed to i'm also dealing with students who have uh situations where sometimes they can't go home at night for various reasons i'm also dealing with students who uh sometimes um have a lot of other issues that are going on so you know what um yeah charging their chromebook didn't cross their mind okay and so you know what yeah they have their phone and and they come up to me and they do the responsible thing and say hey you know what mr plogger i'm sorry um i don't have my device but can i follow along on my cell phone now do i go check on them of course i do and are they perfect probably not but you know what they're paying more attention than if i tell them no you know i'm going to be i'm going to be a hard ass today sorry for the language but i'm just keeping it real um and so there are scenarios where yeah i would say leave it to the teacher um are there situations where there are students who are absolutely abusing those situations yes they exist i mean i'm gonna be sitting here lying if i said otherwise um do i as as someone who spent 13 12 13 years in a middle school um classroom are there things that i would find not acceptable that i find okay in a high school classroom yes there is a difference there's 100 difference um i i but yeah you're right i'm not in this school i'm not in ohs i'm not going to pretend to be i'm all i also know that last year is very difficult to judge by because it was very difficult just in general it was it was a nightmare for for many people like on a whole lot of levels and i'm sure this was one of them i'll defer to you that all of that is true all of it but in addition to that you also have kids who are addicted to their phones now yes and did not help any of that no it did not um you have adults i and i will tell you that i i hear myself included when something bings you look at it right so i think and i've also been on the side of no cell phones in classes and here's first we're gonna call your mom then we're gonna give an attention then we're gonna give you five detentions that we're going to give you out of school and at some points you can't it i think when we talk about getting rid of the changing the dress code policy this is going to come full circle and it's going to come full circle back to let teachers decide what works for them in their classroom what works for me in my classroom is put your cell phone down on the table don't have it under the table don't have it in your pocket put it on the table and when i allow you time to work you may listen to your music or you may use it for whatever some kids need calculators not every kid can buy a 130 calculator but you can download the app for five bucks yeah do you know what i mean i i just i am going to be honest with you i even struggle with the junior high policy and where i struggle with the junior high policy is a those kids are also addicted probably more than the high schoolers maybe not but in my own opinion probably more and they used to some of the schools would allow them oh if you guys were all good at lunch then on fridays you could use your cell phones in the in the lunchroom and it was kind of a perk which is great but you also have junior high kids who are you know like now we have assigned seatings at lunch tables and now we haven't granted it's probably not every school i only know about the junior high my kids want to right i mean and they're having some issues in the in the cafeteria because you're sitting kids down in an assigned seat where they don't want to be where they can't talk to their friends and it's the only time of the day they can talk to their friends because they've just come out of a grade school where they have recess but now you're telling me i can't talk to anybody oh no oh by the way now i've got to go back to class an hour later and sit in a class where i can't talk to anybody what i mean so i think i think that you should a ask your teachers first how they feel about it i think b you should let those teachers be responsible and listen you're going to have kids who are just going to be on their phones and i will tell you that probably secondary to the phones or the earbuds and now the kids with the long hair who you can't see the earbuds right or they're wearing a hat or a scarf or their hoodies pulled up or whatever and there's a hundred things and you know what 10 years from now you're going to have a totally different conversation on something totally different so you can only control your 20 feet so control which you can control well but if this is as you said becoming an addiction with students and with even some adults and covet exacerbated it and we we argue that in in a school setting we act as the parental controls and we do need kids to take responsibility but if it's an addiction and if we're saying that cell phone use has become something of an addiction to the youth in our community i think we owe it to them and to everyone to talk about the fact that this is actually a real problem that we might need to be looking further at which is why we need to have these conversations i agree i think the conversation is so critical i think what faith said was to take it or dr sparlin to take an educational choice i think that a they're here to stay right they're not going away and i think the a lot of curriculum we teach now doesn't take that into into account and so how can our administrators and directors look at it and say here's what we need to teach there's i've read two very powerful books of what it has done to the brains of our students and it is frightening but it's not going to go away i also think that if we make a policy there's a district level policy we are really unempowering our teachers and i think we should be doing the up and i'm one voice but i really would like to flip and do the opposite they have to create the relationships in their classrooms with their students and it's really incumbent upon them to create what they want those rules and expectations to be in their classroom culture the flip side of that is is that a lot of teachers that i've spoken to over the last year or so are really struggling when they don't feel like consequences are followed through by the administration and so they say why even fight it because nobody's gonna back me up and i'm just the bad guy and i'm not nobody is pointing fingers our teachers and administrators are juggling more than was ever expected of them and so if we say that we're still gonna have teachers that are like i'm gonna do it anyway and and that we have to that they're the expert they're the they're they're creating the culture in their classroom that is the most important thing and i'm pretty sure if i was in ali's class i'd be a little nervous to get out my cell phone if i was working through uh you know some some stuff so i think let's let the teachers do it and find out what can we do from an education standpoint in our classroom or what do we call those our community cafes and teach our parents let's let me show you the data behind let's show you the data behind what is happening to our students brains because we're going to have a lot of parents that are like well my kid is going to have a cell phone at school i'm one of them because of a variety of family things does he know the rules that it stays in his backpack all day and he doesn't get to turn it on until he gets off school property yes but there are parents who are going to say my kid is going to have a cell phone so i think there's just so many factors and we have to rely and trust our teachers so i don't know if you've given any input i think you two are the only ones i haven't heard anything from yeah my input um just intuitively i don't like the idea of restricting it um and i think jennifer probably just made the case that i would um lean to is and and the teachers here um set it off what do you mean by that no i mean it's just um like i said intuitively my i don't like to create restrictions right because you have to enforce them yeah and then you know i we heard from faith we heard from jared we were from ali we heard from jen um i don't to me it's it's the the pluses um what would be the point what would be the pluses of of having students not using cell phones in the classroom when it's becoming a distraction to the educational environment what would the pluses be to not to not having them okay but realizing but any distractions all the right books are also a distraction right well and that's the thing the reason that we had had this policy in place initially had been because we didn't have chromebooks and one-to-one technology and so students needed to especially at the high school level like you said get that five dollar app for the calculator we don't have that limitation now so if it's about responsibility then i'm concerned that we're not teaching responsibility in the classroom because this is a problem and this is an addiction and this is hurting our kids and if we're trying to do what's in the best interest of kids how do we do that with cell phones so is this something that the student advisory committee could take on i think that could be one aspect of it you know as i mentioned from the administrators i would like to give them the opportunity to you know teach the responsible uh self-management regulation types of things that they that they talk about we already do the teachers do have discretion just as you said if it's if you know if they don't want the cell phones in they tell them to put them the way and and and they put them away and somehow and some don't um i think everybody has a good art i think everybody makes a good case on this but i would um at this point in time right now wasn't like to listen to what the high school administration shared with us on friday and let them address this as an educational way rather than restrictive at the same time we could gather more information from some of the other stakeholder groups to see where they sit so if we were to make a choice or decision or a change that would be based on okay we tried this this isn't this doesn't seem to be working but we've also heard from the student ambassadors and maybe some parent the parents as well as a more of a large group can i i agree with with what you're saying dr sparlin i think that my concern here is that we are starting a school year the cell phones are coming back with all of the kids that have them which is i don't even know what percentage at this point i could guess but i was gonna serve for probably virtually 9800 right well but i mean we have kindergarteners and preschoolers they probably don't have phones right some of them do some of them don't so yeah it's hard to say but but the reality is this is this is a topic that i i don't want to lose sight of um this is a this is a concern in the educational environment can i give you another concern is my concern is we're going to sit up here and talk about it as administrators that's right and we're not going to ask our teachers and we're going to talk about it as a board but who's going to do the actual work is the teachers yes who really should be spending more time creating a culture in their classroom and less time having more stuff put on them police totally agree with with that concept too i'm not even talking about just policing policy i'm talking about now you want me to in addition to teaching physics now you want me to teach how to use this help when and when not to use your cell phone and i totally agree with you i think there needs to be some actionable items that the administration can give us saying we've gotten input from parents and our student advisory board our teachers and our administration if i just want to i just want to ask a question if we were to put this policy in place the only way it could actually work is if everybody agrees to it and upholds it and i just don't know that we will get that you don't even get that with a tardy policy well i mean you don't get that with any policy that's the reality is the the purpose of a policy is limited but but the reality is at some point something with this is not addressing the needs of our student to create a learning environment so either yep we're giving choices to teachers and for a variety of reasons perhaps they're not feeling that they're empowered to make that decision to say no um but but this is a problem this is not something that will go away dr kincade you've been in that this was your former your former life before this what are your what are your thoughts yeah so as faith did mention we started this discussion early last winter it did come up from primarily one high school but both high schools have some concern we did start sending out information to parents and families regarding some of the research with cell phones just to expand that informational knowledge to put some just information newer information in the hands of our parents and families i would agree then from that perspective both high schools worked with their behavior matrix which is rolling out in the fall to focus on the use of cell phones in the educational environment and working with the teachers about different strategies of how cell phone usage in the classroom can look to meet their needs because even look thinking across our departments the potential utilization of cell phones could look very different in one content area versus another so i think the work being done now is as dr brown said the signage the awareness campaign the focus of what is appropriate use of cell phones so i think um we even have some spaces that we started last year where we don't have cell phones um and you know for example um the zen den that is considered here at oe in order to access that students have to hand in their cell phone so there are spaces where cell phones are restricted based on the specific activity and that is some of the movement that's gone over the last couple months but it's a coupling of awareness proper utilization and then having those discussions about how to use it but to mr gatewood's point the transition from student to in the real world is is was a focal point of last week's discussion of really preparing them to transition out of high school and what does it look like in the work environment so those are some of the things that's been discussed the last couple of months of high school can we can we work with teresa and you to potentially start like giving that information earlier versus high school so we're getting parents to understand the issues sooner i don't know well my request would be one um can we please communicate just that part out because that's a piece that our community isn't really aware of what has changed between last spring and over the summer and i've seen some of the sign changes over the summer arguably i'm in a high school building more than most parents or community members but um this is this is a problem anyway and these are the things that are currently being done we might not need a policy change on this what what i am seeing is some process changes and some actual education that's being done i want to make sure that we're also communicating out to our community though the the important piece that they have to play or the part that they have to play excuse me i mean you can set phone limits on your own kids phone too right um so can we communicate out what would be if what would you like to see parents doing to help their kids strive for success in the classroom with regards to cell phones do we have advice on that that we can give to our families even just to send out hey by the way consider you might want to set a bedtime for your kid on their phone so that they sleep is there anything like that we can put out anyone well i'm sure i'm sure there is thanks so what's the consensus you know in the education community phone policy we haven't asked them all no i mean for for our problem we don't need a change in the policy we need some education i'm saying in the in the literature you know research yeah is there a consensus or i think the research is still so new i mean i don't i don't know i mean i have been doing a lot of research on it but i think that it's it's you don't know it's still something it's only 10 years out well i was just saying the consensus on the policy there's some research yeah what's the policy says for the first five minutes of class you should let kids use their phone and then put it away yeah so that they get kind of that whole yeah they get their cell phone fixed and that's not okay i'll tell you right now but i would say when i heard you speak i was like well we need a lot more allies to just communicate with some of their peers about how it's done because it sounds like you have a handle on it in your but listen i've also been teaching for 22 years and like cell phones when i cell phone yeah i mean this has been like a whole progression of things right like i mean there's uh clearly people talk to their peers all the time right we don't always agree and realize too that how these young kids view their phones and their classroom is much different how i view my in my classroom like i'm you know i'm not 20 anymore i'm not i'm not 22 i don't want to be the cool teacher like i'm your mom get it done you know what i mean so there's a big difference between how this whole generation has come up i mean that you know they when at five years old they had ipads teaching them colors i mean we watched romper room in the bozo show but you know ours wasn't interactive there's i mean they've grown up on all this so how they see technology that's why when i say when you start talking to administrators hey guess what all those administrators are like my age and we're all coming through like we went through high school with no cell phones maybe not jared i went through high school and they came out after i graduated no i didn't pretty sure there's no cell towers out there there might still not be any cell towers out there i appreciate the conversation i appreciate you putting this on the agenda for us to talk about um and i'll look forward to seeing what other things you come up with and i'd ask that you talk with more of our stakeholders because i shouldn't be the first person they call or even the second or the third or the fourth they i want to make sure that we're making our staff members aware of the options that they have in their own classrooms and in their own hallways and in their own wherevers i mean people people talk to me people talk to all of us but 24 that is well i didn't say 24 i said probably like a couple dozen so probably like i'm not gonna give you a number buddy what what what 24 is a couple dozen yeah i do probably like all right we need to move on hey can i make a motion to move hold on i gotta get my glasses on table can i make a motion of table eight point nine to some other night when it's not ten eleven seven seven seconds second mm-hmm she's gonna call it that's fun miss simonton hi miss swanson hi mr plogger aye mr doyle aye ms johnson aye mr ceron aye mr gatewood aye motion passes seven zero can i have a motion to go into closed session i make a motion to enter closed session under statute 5 ilcs 120 2c1 the appointment employment compensation discipline performance or dismissal of certain employees and individuals 5 ilcs 120-2c2 collective negotiating matters between the public body and its employees or their representatives or deliberations concerning salary schedules for one or more classes of employees and five ilcs 120-2 c6 the setting of a price for sale or lease of property owned by the public body mr gatewood aye mr doyle aye ms johnson aye mr sirone aye ms simultan aye mr pluger aye ms swanson aye

we are uh we still have that like jane said i have a few you have to enroll we contacted everybody on our list today and uh still planning on coming last night you know what they told us uh and i still don't have a german junior high cheerleading sponsor so if any of you have any desire diane needs an application for me no no no not diane i'm saying they've been your award i've been a junior took my turn everybody needs to take a turn there you go like jane said my state assessment graphs the blue or the e are the ones and twos the oranges are the threes and fours our ela percentages in 2021 were 67 one and two thirty three three and fours sixty eight uh in 2022 one and two thirty two three and fours these are different grade levels are different students that have the same 10th grade and 10th grade not 12th grade 11th grade it's always the 10th grade so it's different students so but we're still maintaining pretty pretty clothes math i didn't realize until after i had made the graph that the 10th grade results will not be published until october i forgot that so this is just one year or well it's in 2021 that is seven eight and ten data so 71 and one and two 29 and three and four uh in 2022 that's just seventh and eighth grade debt so it's not an accurate comparison science in 2021 in one and two thirty six and three and four and 22 73 and 27 still above the state average state assessments so that's something that i feel good about whenever i look at that so august 15th will be the first day for high school and middle school practice i'll have numbers for football long haul tennis cross country at september meeting uh 16th is fall sports meeting at six o'clock and then we'll have jump right into parent orientation at seven where two parents can go around and and see their kids classes uh 28th we'll have a football jamboree at claflin with central plains on his sphere bill and lacrosse and then the 27th is our kickoff of activities jv volleyball at nest city and then everything goes nuts the next week and 29th so it'll get busy real quick but any questions thanks so much emailing our support on this he said he doesn't know why it's going on down he's monitoring his went off he's going to put us on a new server tonight he said but he can't figure out why we're having trouble but anyway mine went off i do have all right yeah so i've got kids stuff he's that he's gone today on a toy line help report so the enrollment at wilson is 90 in the elementary and 69 at the high school which is one less than last year remember these enrollments are not official until september 20th they could go up or they could go down from now so that's important to know so overall district wide we're going to be up at this point of enrollment we'll see what september 20th brings and where we're at there also included results state results several of these classes so if they're 10 or less they do not give you class results because it's too easy to identify so they're included in the total what i was impressed that i went on the back page so for instance in english most of our classes are a lot higher than the state percentage of three and four so that's going to be our goal because in the funding bill we have to present all this information on assessments for the budget purposes so that's what we're doing tonight there are a few that are close but there's several of them and and go district wide on them too is that we exceed the state average on the vast majority a few there's a few but the general statement is we are above the state average at the same token we still need to address trying to get all students which i don't like that word at all i want to see all students improve but the goal is to get the legislature wants more kids in the three and four categories instead of the one and two and for the most part we have a vast majority that are in the three and four level two is still grade level but they think three and four is college level the data tells us that we only need about 42 to 45 percent of our kids with a four-year degree now because a lot of things that you can do with very good paying jobs so you don't need a four-year degree you can either get a certificate a one or two-year degree i know if you were a pole climber for a utility that's a good job if you want to travel you have a really good job so it's important to know that and that's what we try to do with our when we give kids career exploration they can see what those jobs are so i will tell you right now that as a district i'm pretty impressed with the overall our state assessments i think they're pretty good again we have one or two areas that maybe we need to work on and we need to help those classes get a little bit better but overall if you look at our district if we're not right at the state average we're above the state averages with the percentage of kids and level three and four okay and that's not as in every building that's in every building because i looked at the school district wide compared to state so i just think that uh you know i was pleased with that because i could tell you i would do it it's not that good okay so real happy with that i think you know i can't say i'm not going to say well we're happy with without that trying to get keep getting better that's what we're trying to do is keep improving helping kids and so forth so you have all the wilson results in that data base so on my report as you know in september we will be having the revenue neutral hearing first followed by the budget hearing okay and part of the budget hearing is number one we do have to look at state assessments which we that's before you tonight we'll also look at needs assessment by the buildings that will be presented on september meeting as consideration of our budget process okay uh that'll be coming up in september um and if you have questions maybe i better stop is there any questions about the state assessments or something that you'd like to see additional to that those state assessments i know we kind of gave you building levels it's a lot easier to give you building levels because we don't want anything identifiable but we know we we get the information it's actually broken down by student cleared out these students we know where every student is so we can address by student or we can dress by class or by content because we know it's student class content in all of our state assessments okay roof repairs this this roof has been completed they did it's painted you know it blends really well if they're up to wilson should complete that this week unless the weather is disruptive to them or the wind every time the wind shifts they come out and say hey move your cars because they don't want that to drift over on the vehicles and stuff but they should have that done this week the compressors have been installed in wilson when i was there friday i was still 80 degrees in the office i think so epm is to be here tuesday it was supposed to be morning i think i just saw an email that's going to be afternoon and i hope train will be here at the same time so they can get those controls figured out and under control i've also talked to train about this build train has this building under controls and i don't think it's it needs some review because there's zones that don't cool the same and i don't know that we have enough training for people to run the controls so i'm trying to get them to train to kind of give us some training so people here can run controls i know and some rooms get real kind of cooler and some rooms are still warm so we just need to get that figured out wilson needs to get through that i mean we have like seven rooftops up there shouldn't get that one we need to get it set um we will be moving tomorrow uh got to call one of the other buildings because we our phone will be out of commission in the morning we'll pick our phones up and move it it's all set up so it's ready to go the fence around the bleachers for safety for spectators in claflin is underway should be completed before our first game that's our home um we do have an opening for that bus driver in the bushing area so we're still we haven't advertised we're still looking to fill that have it filled with temporarily with some substitutes at this time we still need a special education teacher we need some paris we're still looking so those are some positions we saw at the bill diane and i will be meeting with graduation alliance on august 16th to review some issues and where we're at and also this is the last year of a three-year contract to start looking at preparing information to see where we're at at the end of this year and what won't recommend so that is my report for finding questions for me thank you thank uh uh any open agenda okay and items for next one oh yeah next month we're going to have the budget hearing of course and the revenue mutual rate hearing they'll just be back to back we'll have some personnel hopefully to approve i already know the substitute that didn't get in on the list in time and then maybe we will have a bus driver hopefully to recommend um and then policy renew board policy review that was the june third they do it june 30th and they do it in june and december so this would be the june recommendations and there were so many law changes in the legislature that all of this budget update has to do with the legislature changing that specific law so there's going to be quite a few the policy updates this time is probably the largest i've ever seen yeah it's that's probably my procrastination but we'll get it we will get it because we want to get it done before december when the new one other ones come out and i can't think of anything else for september but i know the meeting will be at clapton and it will be in the cafeteria since we're having the budget hearing we'll probably expect a little bit more people there i'm not sure but we're hoping once the district office is done then we will have our meetings at the district office in the conference room so that's the plan see what happens thank you uh if nothing else i'll entertain a motion to a jerk by josh take my house off thanks everybody

everybody i think went down because you're looking at i think there's three tests right you you go to azmerit then i want to easy m2 for two years and aasa which is crazy it's just like it's almost like what's an analogy that the goalpost of the globe statistics you want to have at least a good five to seven year window of the same assessment and you see right there in three years azm2 is just two years so what i am excited about is similarities um in my previous school comparing it to our school we talked about the ells i mean there is a great chance to get if the if the formula stays the same mr casey and dr chavox i think it's ten points you get for ells five for growth five for proficiency when he shows that thirty six percent of our intermediate that's real exciting because if we get two or three or five four or five more points on those ten points that we didn't get that helps push our score up so you can it's not just the ela and math per se but then also with the graduation rate and the other things that he shared there's other ways to really get those points but if you do show growth in your ells it's going to help you double so there's a lot of room for growth and i remember in your interview process you thought that improving those scores would bring the whole school along it definitely helps 25 is about say if you estimate 428 students 100 students at least if they go up they can help the whole school but they go up in multiple areas that helps us overall i see ics he mentioned a great point beyond textbooks that's a great foundation another thing if i'm wrong wasn't the 11 through 14 school years when the state was dumping a ton of money and turnarounds and improvements for schools also so a lot more resources available during that four-year period and then all of a sudden gone so i'm sure that had some money merit an azm2 a lot more rigorous than aims right yes it was not only the multiple choice but it all had like a description and more like a different types of responses not multiple choices yeah easy m2 and ac merit it's amazing how just a small small percent can really change things and my dissertation basically was on how back then aims as a language test and nothing more be more proficient in english you're not going to do well and the more background knowledge you had which usually means the wealthier you are the more the better your vocabulary the better you are proficient that english and you're really going to skyrocket um so just come to talk around rdl students are very important to us in improving our schoolwide grade and uh i reminded every class today that what you know to why we're here on canvas speaking english to each other especially for our eel students is so important to help each other out because once you leave here one i know many of them aren't speaking english and they don't hear the households so we gotta practice while we're here on campus and it works like if you have four four or el kids together and uh one of them usually can communicate but they've got to help the any bush in it but they've got to help the other ones out too so we always talk about that just practice and how blessed they are to be able to speak two languages i always remind them of that i'm not saying speak english speak english like that's the way the practice is here and most of our parents that's what you they want as well so we raise those scores and we're going to see we're going to see improvement it's just tough comparing comparing assessments like that the large districts will have the you know 50 000 students 30 000 students that stayed in school the whole year when we went to edgenuity and so those large numbers those kids stayed in school and their scores are higher i mean that's where you see the state rankings just kind of blows away from the rural schools that didn't have those opportunities so there's some catching up to do but if you know where to look and what the pinpoint you use your tier one two and three interventions appropriately including two of them and uh and we'll see an increase but but be prepared when the state comes out with the letter grade we're going to be loved and how does that affect us well well i think i think i believe we can only get better you know but but we'll have i'm excited about when i hear mr casey talk about the map the nwea they have five sessions it really helps us just you know break down the data even more um ela the math the ozella a really good enriched data conversations i believe we're going to improve not even seeing what the letter grade is um just because there are so many factors that are out of our control and now we have things that we can't control ell the focus the assessments formative assessments are critical we have a strong curriculum framework we didn't have for i don't know how many years now we have beyond textbooks which it's going to give us a guide um consistency and assessments is the second year of aasa so hopefully it's just we have that consistency but just now knowing what to be prepared for even more because it just the only constant is change it keeps changing but now now we're ready you know we can only get better i say that from the heart and i believe we will get better but it's going to take some really you know some really um learning focused confronting conversations all of us with our staff with everybody that these are the numbers what can we do but we have we have a great foundation of teachers we really do i i i believe in our team and i have a lot of confidence that we're going to see growth and and on this new model i think what brent from beyond textbooks was talking about if the model stays the same for the letter grade accountability 50 is growth so you saw a lot of reds so i i didn't see where i saw opportunity those minimally proficient can go to um partially proficient the yellow we get points we get 0.6 and if those yellows can go to the next one proficient we get 0.4 so 50 is growth and if we show a lot of growth even if they don't get to proficient but we cut down that red section that's going to help us towards improving our better grade so there's a lot of ways to improve and i think after the whole 2020 thing you're going to see a whole new baseline of letter grades for schools across the state everyone i mean i think we're just going to see a negative on everybody's grades now you might have a few you know like you said that were in school and it might excel but i think on the whole we're going to see just all districts across the state just drop down school that i told you about had a lot had a reading coach had a reading coach a reading um two kinds of reading specialists and they were in a took the same test everyone else had to take so 20 to 21 to get an idea one point from me to d [Music] coming in you know it's like coming in as an underdog as coach all right i'll take that you know this is where we started i didn't have anything to do with that this is where they're going to go i'm going to have everything to do with coding and so i think just that fresh that fresh blood coming in and getting everyone motivated on the same page i think there's only one way to go so that that part you can't kind of turn around and say yeah there's a bright side to this i'm speaking for myself i can't think of two better leaders on our district than you guys so i'm glad you're here we work together mr casey ms mercy our special director our ell coordinator other teacher leaders we have a really strong foundation from lilly our new teachers right we've gone through the beyond textbooks leadership retreat we had a course hall of 10 people right now 10 people who got the training there's a this this is the right time to be here we're gonna we're gonna show we're gonna show it i want you to speak to your question about the significance of the letter grades just practically if i'm a parent and i'm new to this town and i'm deciding whether i'm homeschooled or to sell my kids to school i'm going to go i'm going to work on the internet that's going to be one of the first things i look at because the school's a lot of great is so it has a pretty direct impact on our potential numbers and enrollment numbers um i also want to point out that i love data i love grades i this is the most um expensive report that we've received since i've been a board member and i really super appreciate that um and can we get the slides could you email us the slide slides that you yes but i also want to point out that this is about individual student success and the better when meet the needs of our students the better these numbers are going to be so it's not our kids really absolutely okay anything else next item business update on that solution yes mr president both have some very uh critical information for us and this can also help i think uh address some of what we just saw so um so as you remember recall we had come to agreement with grad solutions and signed the contract that we'd be working together ade had some dates that they required um they had some requirements that we needed to get in on certain dates we followed that and got the information in so we needed a new entity number so that we could start a new school and go through this process somewhere in the middle of the summer time towards maybe beginning of summer um grad solutions gets a hold of us and says look we're having a hard time with some of our districts adp is has changed their verdict to where um even though we had things in on time and our information out of time we applied for this for this uh alternate alternative school um it's it's not going to take place but here's the people's numbers to call and accountability and so there's different organizations within epd talking to each other or not talking to each other so of course when i get that information time for me to call them and say hey can you make some exceptions because here's what your wording says everybody's on vacation when i call two week vacation um and so that really never got hashed out grad solutions came and spoke to dr soltero and i a few weeks ago so that we could kind of say make sure we're all on the same page sure enough ade came out and uh and said look you can reapply again and it's going to be second semester and um the same process you had before the entity number it kind of has they've got their act together now and you can do that and then come july first so next summer july 1st you'll actually have that alternative school and when you get the ball rolling what's going to happen about it even though we were late to the game we had everything in in on time and believe me you know me if i hadn't gotten it on time i just tell you it didn't happen like whatever you know and mistakes happen but this time dang and i did get it in on time and they failed so that's like that that's unusual but um but then it's going to work out so what they are going to do with this this year is they're they've taken the names mr casey talked about the students that were considered dropouts because we didn't have that information we have the contract with them they go through adp they're allowed to have those students names and they're allowed to go and research and they have to beat manpower to do it they're going to get try to get a hold of those those students and do whatever it takes to uh to get them if they haven't graduated to graduate if they've gone to another school or graduated they're going to have that information and it'll come back and we can change that those numbers change you know it may be a year or so behind what we really wanted but but those numbers will at least be able to go up i mean one student as you know our numbers just jumped up because we have so few um so so they are taking that list and they're going to work on that and we're just in constant communication with them to get to make sure that everything's aligned and we're ready to go for uh for next year to have it ready and they're also they're also working on some other things since we do have that we do have that agreement with them that they want to help us any way they can with possibly some guidance counseling even if it's through zoom and they're looking into some other things that where they're like hey we don't want to lose touch with you we don't get you know it's really solid and going so we want to do what we can too and help out so they've been really helpful that way and try to figure out how we can utilize them this year but um so it's unfortunate that we weren't able to get that off the school up and running right now but i'll make sure it's in place and using them [Music] yes sir i'm going to kind of walk around a little mr president just uh and i apologize for my whole long story trip my wife and daughter are coming back from ensenada so we're just getting into human hair so i just want to make sure that they're okay they're coming back that's good but um uh angelina's gonna have this on the screen bless you and um share this here with everybody here's mr casey so i i just i'll go through this uh as you know as concise as as i can but at the same time just going over some critical information because a lot of i think what what was talked about earlier really goes into these goals um i want to just give a few a few uh caveats before the weekly update i normally give you today just for this week i'm gonna make it happen wednesday during the superintendent's information report so i'm going to share with you what i would share during the update on the report wednesday so that's that's coming just done when we have the meetings that we you'll get something for me monday and wednesday so that's just a heads up um goal number one as you can see i have three goals here and setting up my goals i made sure to speak with uh to meet with uh my mentor through the superintendent's collaborative just to give me some good solid guidance on having some some smart goals in place and so the first one talks about improving academic achievement that's what we talked about just a few items ago and and i want to really highlight a bullet number one professional development very critical for teachers i really consider this a big win and this is talked about in our superintendent collaborative celebrate your big wins first and foremost i want to get your attention to our back poster right there that is critical we came up with our leadership retreat on this third year in the boardroom we had about 12 people of the three of us and nine teacher leaders that's our y statement for beyond textbooks we're gonna make that really nice and have it up right here but it says beyond textbooks provides a compass and guide to help teachers teach the students effectively standards i'm sorry standards in a timely efficient manner to improve both student and teacher performance student performance teacher performance approved you're going to see an improvement in our numbers and we have that now as a guide it's going to help us we have a pd set for also this wednesday i believe dr chabots i believe an assistant superintendent or choose coming from vail to come and work with our staff to call the bt 101 a couple hours of training in addition to supporting the goal we talked about it earlier mr casey the map the measurement of academic progress formative assessments devils as zelda that's going to be in place but also digging down even deeper in the data data analysis with our leadership team progress monitoring the students to see how they're growing from the first assessment to the second to the third but also any formative assessments are necessary in place in between to measure growth and in the last bulleted point here on this goal on goal number one regarding data analysis progress monitoring planning with our business manager uh ms smith has been uh very critical in working with dr chabots and i as far as making sure we're using the financial resources to to benefit our students and staff as much as possible beyond textbooks there's i believe um over 100 000 students in throughout the states in the country that are using this framework it works we're not reinventing the wheel bail school district we talked about letter grades i think they have 15 schools at least 12 or if not more or a schools so we're not just going out there with beyond textbooks here we are we're following a guide we're following a district if you look at the data the groups in the pudding they're a schools that's where we want to go that's why also a big reason why we partnered with them and they're going to be giving us ongoing professional development the whole year so we're excited about this that's goal number one about improving academic achievement uh goal goal number two i want to share with you uh establishing and expanding upon community partnerships is very critical not only throughout our school district community in ajo but also throughout pima county in the state uh there are some strategies right there that we have for you that i have for you relationships are critical with community members internal and external i've been very fortunate to start this already with every one of you i enjoyed our one to one uh mr guthrie gave me the tour but we had a good just heart to heart with each and every one of you about what you feel the strengths are of the district where we can improve and what your goals are i need to know what are your goals that helps guide me and how we work ongoing throughout the whole year also attending all of the uh superintendent collaborative network meetings is very critical we've already had one the aspiring superintendents academy for latino leaders we've had two um we have our first pima county superintendent collaborative meeting uh next thursday and it i i really i can't stress this enough this is very critical to just to develop relationships because there's items that we've had on this is our third meeting now that i've talked with a number of you about where through these relationships as part of of my goals networking with other superintendents how do you guys handle this policy we had a challenge with this policy in the first meeting long story short i'm gonna set up where i go and visit superintendent's neighboring district that helps us helps us have the most efficient policy to where i want to make sure that i'm taking care of you and doing my job and that we're making the best informed decision possible on critical items that affect all our stakeholders some examples of goal one and goal two go one high school graduation rate also by having this increased focus data analysis formative assessments uh k three increasing the k three literacy rate move on grading having more proficient students that all has a connection in goal one on improving academic achievement and also as you saw the data it can improve the data as well with the different subgroups uh goal number two you talk about relationships some real life events that have taken place um partnership with lieutenant olsen pima county sheriff's office and deputy gosano they were here august 4th at the open house they had 100 backpacks guess how many they passed out all of them they ran out they were so excited they ran out of all the backpacks they said we're excited about this this hasn't happened in a long time so that that's that's positive um the rotary club was in here this morning miss farmer and ms heard we passed out 30 backpacks to our fourth graders it's 130 it's it's those relationships it's critical having that those partnerships um meeting with the people from isda rotary club international day of peace is set for september 21st we've been planning with lizzion so this is critical this helps us also get to where we want to go with our achievement we have those partnerships we have those those connections goal number three uh the superintendent will provide will promote family engagement through ongoing opportunities in offline unified school district i want to just share some of the strategies of provide celebrations and recognitions for student achievement looking at classes reports formative assessments dibbles asella establish ongoing family meetings on school safety and other critical topics throughout the year i really would like to start our school safety meetings the goal is to start this month ms angelina and myself already met july 29th with the trust we met with the trust the emergency management services team manager katie soares and consultant jennifer corey they met with us we shared with them through dr chabot's partnership working working with us we shared with them our executive operations procedures our emergency response plan procedures our lockdown evacuation active shooter they have those documents they're looking through those documents they're going to give us feedback because it's good to get feedback from people who are outside of your four walls they work with all the other districts in the state they want to do a personal walkthrough right angelina they want to come down angelina was very savage she googled matt real fast aerial map of our district so they got to take a walk with us virtual virtually but they saw all of our district all of the areas the entry points the exit points the buildings and so we want to come into a personal walkthroughs some of the feedback they gave us were potentially some cameras you want to try and play some cameras at different entrances and exits visitors sign in or a badge just to raise awareness and so we already kind of got started on on goal 3 on on the second strategy of school safety back to school open house facilitate that start the school year reach out be visible accessibility visibility relationships doing that those partnerships with some of the stakeholders that i mentioned earlier the pima county sheriff's office that helped us with the backpacks for all the students and families facilitate the parent-teacher conferences by serving the district community and providing the resources necessary and i wanted to stress that in looking at you know uh with the smart goals really i had that in mind just researching smart goals i wanted to make sure that my goals were in line with smart goals s is specific m is measurable you look at the map that's measurable right there you're looking at the data you know data is also going to help drive these goals uh the devil's data zelda [Music] measurement of academic progress is part of a specific measurable progress monitoring achievable hey achievable for smart smart goals absolutely uh just look at beyond textbooks just look at you we have our why statement we didn't have that two weeks ago now we have now we're having a pd 101 wednesday again we didn't have that or this now we have that it's achievable yes it's in front of us it's an artifact so so i'm telling you what i want to do but you're also seeing what we're doing so it's right there for us to it's an artifact from a real life event are relevant absolutely the bt leadership retreat bt 101 it's relevant why is it relevant it's a curriculum framework we're talking with dr chabots a few weeks ago before we started these trainings there are the standards okay how do we get to the standards of your schedule we didn't have a compass we didn't have how to get from here to there and to their abcd now we have it now you see it we're going to keep doing it so it's relevant and it's time based these are smart goals or time-based if you look at the three goals um third time based july 7th i was at my first superintendent collaboratively june 10th for june 11th i was at my first aspiring superintendent's academy for latino latino leaders getting you started on a 90-day plan 100-day plan um august 4th absolutely we found the engagement we had the open house we had the partnerships in place so it's also fallen in line with the specifics of a smart goal parent teacher conference is ongoing absolutely fall in the spring goal three family engagement so i just wanted to share that with you and and just really excited about you know where we are where we want to go and uh i really can't stress enough uh and i we have a great team we're very strong you see them right here you know this is a group that you wanna you know go to battle with and so dr shabolds and mr kc miss mercy miss angelina mr simon our staff up here you know dr conley our staff and everywhere the elementary the schools this is a good solid foundation that that's going to really make a a big difference and how to achieve those goals and in the end which is what we want to improve our academic achievement but for that to happen these other two goals have to work simultaneously i have to have relationship with everyone that i'm working with or it's not going to work internally and external um we have to have family engagement but this is not going to work and the engagement is critical and it's going to be critical with what our school safety plan get feedback from other people in the community on our our evacuation or active shooter so those are my goals and um thank you for your time and and that's it thank you certainly thank you thank you okay next time [Music] the agreement to meet and discuss the many day planning including the communications plans that we discussed so we set up a meeting to do that [Laughter] um mr see you one hopkins i see everybody with their eyes that was a great great report thank you so much say twice a year

i'm i'm sad about this one she's going off to bigger and better things it's you know basically a promotion for her [Music] all right does anyone have anything else to ask or say about personnel report but i will make a motion for the approval yes and finance item 10a is our consideration in possible action to appoint a member as the district delegate to the arizona school board association so this is what annie was talking about earlier which is the meeting that occurs after the it's the delegate meeting that occurs after the law conference and so um i think it's just in the next agenda item there'll be a discussion about the what the agenda is this is just whether somebody one of the five of you would like to represent the district at the delegate conference on the september 10th i know annie you've done it before she did it twice twice so i don't know if you want to share um your experience or not and if anyone's even interested we don't have to have representative um would you like a hotel the night before um well it wouldn't be it wouldn't be at the camel back in it'd have to be somewhere else but do you know what time it's yeah [Music] why don't we have you carol reach out to you yeah and decide he can decide if he needs something at that point so i think there's a it may be something that you want to vote on yes it's the action item so i would love to make this um do we as a board delegate the approval of mike vogel to be the delegate for chino valley governing board second second all in favor all right all right item 10b is asba draft 2023 political agenda if everyone remembers we have read over these several times this we did in november or was it then in the springtime last spring so the red it's a you know red line version so you can see easily see what changes were made from prior year um the big one is um to modernize the aggregate expenditure limit which was a big deal last january if you recall this is what would limit our budget i don't even want to say a number now because the the budget went up so high so it's in such a amount that it would just be devastating to the school district we would not i think we were calculating we'd have to close about spring break last year if we didn't if that did not pass and so you can kind of get an idea of what it what kind of devastation would do to the district so that's the big one and there are some um minor changes uh you know full-time funding for preschool programs um instead of just funding there's um talk about the override budget process which really doesn't impact us a whole lot something about taking out corporal punishment um which is still legal in arizona by the way corporal punishment is illegal in arizona um talk about something with the cted so you can kind of go through hopefully you have you've had a chance to go through and review this i don't know i've got to concern the way this is structured um you know the new language on three is good why is that not the number one um it bothers me a lot of these priorities bothered me but that that one i just don't understand why that is not sort of down in the others peter are we looking at section one three okay one three yeah yeah one one three i'm sorry no that's okay considering the aggregate expenditure yeah i mean that's very specific and that existing one is just general blather i'm sorry uh that comes every single year and has for year after year number three ought to be first position and you can drop several of these others because well you know i'm sorry i just don't uh in my opinion i don't understand the logic of what they're doing with this particular piece well i think that's that's a message you get me to get to mr fogel mr fogel takes it to them on that day because this is the draft agenda on that day is when they actually come up with the final agenda that's presented so that's a message you want to get to mike can i give my second message then this is way way way too busy there are so many wonderful things on here if i were a politician and i was given how many pages does this go on for four or five pages of policies from aspa my eyes would be rolling up in my head and i've said this before about a guy to say that jenkins is on the record in my opinion asba ought to have three no more than three policy priorities for a given calendar year because other than that you're going to get lost in all the dialogue i can tell you what my three would be but i'm not going to go into that other you've already heard about number one i do not understand the logic maybe somebody else understands the logic of it's like a little with something in there for everybody uh and that to me is not a smart thing to do on a political agenda enough said no don't they take the agenda the this draft agenda though and then they do narrow it down right but then isn't it narrowed down for the final agenda yeah like i thought yeah i think there's like 10 or something like that andy do you remember how many they ended up with the last few years it's still not i'm saying three i mean think of the logic of that human brain can remember three things uh they cannot remember seven or even ten things uh do you remember how many that they've had in the past i i don't remember because i thought i've seen him in the past as like 10 or 12 still um but that's peter here i've vented now well look on the right side 10 to 12 is much less than all three of these pages yes so as a politician i tend to agree with what you're saying uh on the other on the other hand um i might comment that the needs are so great um that that may be a reflection of a lot of neglect um and so we just need to be reminded this i don't think this list changes much from year to year exactly so it's sort of accumulated i didn't even get into that part over time yeah but you do not want to hear my full rant which is why i'm happy i do not go to these delegate assignments hey i'd like to hear it after the session just keep it to the two of you so that you don't have enough meeting concern i've said it on the record you've got it on the record and that's all i need to do now from now on it's private conversations oh great okay so we've talked that out it sounds like um we still have to approve it to to afford it to the asda i will make a motion 2023 political agenda second second i'm not going to vote for it because i want to see number three is number one i'm all in favor [Music] okay um item 10c is the 2022 2023 code 19 guidance for students and staff so um every year for the past two years this is number three we've approved a um covet 19 guidance um so the isolation guidance is follows what we have been doing all along which is um except it's down to five days so if there is if someone tests positive for covet it's isolation which means you stay home and this is for students or staff for five days um and that is from the onset of symptoms or the um positive test and after five days yet um it is there needs to be at least 24 hours without a fever and all other symptoms um are improving so that is standard stuff um and the big thing is that we are relying on the yapi county community health services to tell us when we have an outbreak and when we have an outbreak is when we will start notifying parents and staff members that there's a case on campus and um and basically that's how we treat other infectious diseases lice and the flu and things like that so we're treating it just like any other infectious disease that we have on campus um and just like with any other infectious disease parents you need to keep your kids home when they're sick and staff you need to stay home and you're sick that's the message that we need to get across was this did this wasn't there anyone this morning that they came out with um there was some that i understand were coming out but it wasn't going to change the isolation part it was it was actually they were not going to worry about the six feet anymore yeah which we could never do they were talking about wearing if you're a close contact wearing a masks which we cannot require masks so there's um it was i'm more relieving the or um changes to the quarantine more than anything else and with what we have to do with there's not a whole lot we could have done with the quarantine anyway so um it but i believe there was some information i haven't seen it today and i could be completely wrong but i thought they said that now they're going to be doing isolation they're just asking you to wear a mask well i think what what maybe i'm missing or maybe i'm not gonna and i could do it accurately we're just asking the children to stay at home yeah right as they should if they're sick and i think that there's been some some using quarantine and isolation um interchangeably isolation for us means you're sick right if you're sick you stay home for five days uh the quarantine is what we were using when you were a close contact so they will not be quarantining in this school okay and then so anymore that they do you guys did the um area test if they were around a certain yeah then they don't have to miss the sport or do anything we're not doing that anymore no more quarantining which is for close contacts it's only if you're you test positive and you're sick and or you're sick you stay home for five days and really um if it the most you'd miss um would be four days of school right and it could be as little as two worst cases yeah well yeah the best case would be two days of miss school because it would be over the weekend um worst case would be four days so for the staff then would they be paid sick time if they were out or do they just get they get leave for that they'd have to use their sick leave for that okay um there was um we were required to give them code leave right that was two years ago last year we did not do that so they've had to use their or it might have been in december or something there was a change but we were no we no longer provide free leave for kobet it's just like as if they're sick for anything else as well as it should be yeah yeah i think that's a good choice all right again this is an action item so if we could get a motion motion to approve the kobit 19 guidance for students and staff second thank you all in favor aye opting into special assistance provision 2 of the national lunch program and school breakfast program uh it looks like you guys are good so i may defer to mr livingston down the um for some things but so if you recall over the past two years and a quarter we've actually been operating under a waiver of the national schools program that allowed us to give free lunches to all our kids in addition to that we were allowed to do carryout meals for families that could come by and just pick up usually it was a week's worth of times or or whatever and so those waivers expired july 1.

so that means we'd have to go back where we'd have to do free kids got free lunch reduced kids would have to pay 40 cents and the the full paid kids would have to pay for the entire meal okay breakfast breakfast was gonna stay free no matter what so um thanks to um john livingston and christina sheriff who's our food service coordinator liaison there's actually three different programs that we could do there's one called the community eligibility thank you program where everyone gets it free and you don't collect applications um we that wasn't going to be financially viable for us for the district um there's the then there's the regular program we're talking about provision two which is free lunch and breakfast for all students however for year one we have to collect applications yeah i didn't understand what that meant john what do we mean when we say collect applications if their parents have to qualify or something or just fill in some paperwork well it's the normal applications for introduced launch applications that they would normally fill out and what that does is allow us to figure out a percentage of free induced free reduced kiddos and then we use that percentage for that first year along with the next three i believe until john is at a total of four years three years four years so that percentage stays with us for the first year and the remaining four the difference is if it was just community eligibility we can't include those free news kids that we know we'd get a higher reimbursement for by having them do the normal application process we get to include those additional free news kids in when we get the reimbursements from the from the state oh is there an income question on that application just like normal right so they they we are encouraging everybody to do the application because we want to try to capture people that may not realize that they would qualify um so that's why the message has been going out if you you know apply apply apply let's figure it out it doesn't the information does not go off the state arizona it stays locally and in some cases if you apply you may be eligible for other things like um the ebt cards there's there's cards yeah there's ebt cards that you can get if you qualify um and that comes all we do is tell the state that you qualify your income information does not go to the state it's just we send you that said to send them that information and that person or that family could qualify for an edt card um we still have what we um a list of kind of automatic qualifiers that if you're homeless you automatically qualify for free free lunch foster children do or if you get some kind of public assistance whether it be like snap or something like that so those families automatically qualify and then we want to in addition to those families pick anyone else that would qualify based on income keep that information at the district and then we can use that to apply for the reimbursement down um when kids are eating lunch anything else you want to add john that that may be important to that is that we're going to watch this really closely i think superintendent's term about i think it's revenue neutral or cash neutral we're just going to have to really monitor that because if we get into a situation where we know what our food service company is charging us per meal and let's say that's three dollars per meal and we know our students that are free and verified as free are bringing in from the federal government for reimbursement let's say that's four dollars those students are okay those students are having that 90 or 95 cent service but the other one is the reduced paid ones if those numbers get very high this works really well if we have eighty percent free works really well because that eighty percent free then goes forward next year with no applications and the next year no applications and the next year no applications but if we're down at 62 63 free and 20 21 reduced and 18 to 20 paid now it's going to come down to a really fine margin because our contract price with our provider is set we know what that's going to be so in the first month we'll be able to do a little summary and tell you where we stand now um mr livingston and i have a meeting with sodexo our food service provider end of the month i believe and part of the discussion is um we believe and this is verbally and we want to put something in writing um that the sodexo may if we are where the district would have to use local funds to pay for this program sodexo may pick that up for us so that we're revving the neutral and so um if they are committed to that we could do this no matter what the revenue says because sodexo would pick up any any loss um that that we have because it behooves them to you know they're making was said three bucks it's a little bit over three that i think but um they're making three bucks a meal they want to pump out meals and they're gonna pump out a lot more meals if we can get these meals out for free so they're gonna make their money but they're willing to give up a little bit of their profit to keep us in this program if we can do this that means that every kid will be their customer that's well potentially right there's kids that don't eat but they have the that's by their choice yeah so what if you don't fill out that more what if there's parents that don't fill up like i i throw it away um well we're still trying to get the message out we have until the middle of september i believe to fill those out um we are i know that uh christina sheriff i call it the sea of pink because those applications are pink and color right now she's got pink applications all over her desk that she puts away every night but she's doing everything all day um by the towards the end of august we're going to kind of figure out who didn't add plot apply and maybe do some outreach on those we talked about doing and we'll talk about it next week on the possibility of some um incentives for um families to do it that kind of thing so and again if you don't think you apply a qualified we're not worried about that you know let us determine that let's not you determine that so we would probably move applications that are due but not collected into the paid category and then it doesn't cost the parent but then if our ratio like i would say 80 50 if it goes down fifty percent for free then then we have to really look at not profitability we're not but just at our break even so we're just encouraging everybody to fill the pink sheet that comes out whether you think you're eligible or not exactly you know we've had representatives at the the meet teacher night at um our kinder jumpstart um you know we've been doing a good good job there's been things on the on facebook about it we have gotten been good about getting the message out i think there was a i think it was in one of the articles that that uh was in the paper there was a blurb about it but um we are gonna continue to get that message out and do some outreach towards the end of the month now does an application have to be made for each child in the household or can it be done one and done one per family and if one child qualifies in the in the household the entire household does so we're just asking for authority to we've done three days of this we're kind of we you know this was something that we've been working on for a while but got the you know there's a award letters of stuff in here but we're just asking for the board to kind of um approve it for us to continue forward any other questions comments on it fantastic again this is an action item so i'd entertain emotion i'll make a motion to approve operating the district's food service program under special assistance provision 2 of the national school lunch program and school breakfast program thank you a second please thank you all in favor aye i hope to see that success happen to see it to succeed curriculum all right item 11a our family life curriculum it's the public hearing we just had so looks like i'm looking at you again okay as a reminder we had a presentation in may with the health department they came and talked all about the curriculum we had a public hearing in july public hearing in august and so now we're asking for your approval of this curriculum so we can have the health department come and start conducting lessons when would the first day of lessons do we know um we had to wait for this before they could put us on their schedule okay does anyone have any further questions i feel like we have asked and been answered quite a bit this is basically talking about abstinence state law requires that it's absence based yeah because i'm not really fond of going into the part of it either yeah with the kids i actually think this is really good especially in my opinion having a daughter as a freshman and social media and i just i think it's really great that we're gonna be teaching and the healthy relationships and physical health components really deal strongly with that because a lot of those boundaries are pretty blurry for kids and even kids who might be an abusive dating relationships or abusive friendships it also addresses those things and that's the point i was going to make you know yes it's sex ed but there's so so much more involved fantastic um seeing no other questions or comments i'd entertain a motion to get to make a motion for the approval [Music] determination of excess capacity for open enrollment for the 2022 2023 school year this is something that needs to be done annually by the board and we'll be updated every 12 weeks by the policy if there's a change but the way that it works is we have a staffing model on different grades have different class size models and based on the class size model we determine a student capacity in each grade level then we take 95 and say at 95 capacity we're going to cut off open enrollment and the reason is that we want to leave five percent open for new kids moving in um or that move into the district the kids in the district we got to take them no matter what whether we're full or not if a kid lives in a district we're going to educate them it's just those that live in neighboring districts and want to come into our school district and so um on the sheep it has our student capacities it has our 95 capacities and our current anticipation anticipated students these were this was updated today so these are the numbers that we have today and there's actually two parts there's the just the grade level student capacities so based on the number of teachers that we have our class size model and our anticipated students what we're seeing is that we would be closed in all grades with the exception of second grade fifth grade and this is new so there's a new one there's a new one on your desk sorry that has been updated yeah the one the one in the book um was numbers before kids were in we had bottoms and seats so this has been updated as of today so it's second second grade fifth grade sixth grade and nine through 12.

that we have open everything else would be closed what if somebody moves here and they have a fifth grader and it's a sixth grader and it's open but then they have also another grade that's closed what do we do then so if they live in the district they're gonna we're gonna get bring them in anyway if they're coming from an open enrollment situation where they live in prosecutor prescott valley if they have a sibling that is here already last year we're going to enroll them okay and there's some there's some so if they and i think it's in the motion it talks about children of employees current open enrolled students and siblings of current open enrolled students are not subject to this policy okay but anyone else would be subject to it new students coming in would be subject to it okay so again for the grade level student capacities we only have room in second grade fifth grade sixth grade in the high school there's also another chart that shows our capacities in our special ed programs and because of our 20 plus percent of students that are special ed right now in the district we only have three programs that are open and it's our um edp programs actually we only have one left open right now but we're filling up well and if we do have the numbers do go up they'll these are the capacities so we can close them and we can close them but as of and this was not updated today this was updated last week with the numbers that you gave me last week so these are just the capacities that we have and then there may be different numbers and we'll close them as necessary but it sounds like we may have only have one but as of when this was done it was three which would already be programs and if you look and this you know to do nicole's um comment our staffing you know we have um in edp says we can take so we only have tech open is that what you're saying right so the others were pretty close because if you look at edp for um the rio it's the staffing model is 12 80 is 10 and we had nine um and this was as of this and so it's it's changed since then and for adp at heritage we [Music] um you know it increased because of moving some kids so um and we'll so all you're doing is approving the capacities we update the open enrollment status as they change sure nicole are any of these children do any of them have the possibility of being um bus to one of the other programs or is that just our autism program so they have to stay where they're at as far as their we try to keep them with their age group as much as possible for socialization and to learn those you know social skills from same age peers i just wanted to make sure that if we were busting them that that number was still included in these numbers so that makes sense yeah they have to be where they're at and we actually a couple years ago started the pdp program right because we were transporting kids to other programs in the area and felt that we you know we just need to bring them in-house and address their needs in-house so the edp programs haven't always been around and and so that's why we started it because we used to have to transport those kids [Applause] all right well any other comments or questions for either mr schulte or anyone else all right with that then we will take a little i'll make a motion to approve the determination of excess capacity for the 2022-2023 school year and determine that children and employees current open enrollments students enrolled in 2021 2022 and the siblings of current open enrollments do with students enrolled in 21 22 are not subject to the open enrollment policy second all in favor aye aye all right last one it looks like we know who's coming up this is recommendations for early admissions in kindergarten yes so it's that time of year again and we have four more requests from six parents whose children are not five by august 31st out of the six parents they all did attend jumpstart and the teachers recommend four of them to come to kindergarten and two to wait a little bit longer lastly for approval to accept four of the thirty of room to bring admissions in right now we do okay can i ask you sort of a general question uh the last person there that you're not recommending accepted that you do show that attended preschool was there a problem that they did not have advanced far enough or was a particular family issue or um just wasn't quite ready and the preschool teacher told her that as well so they just did not progress what you felt they needed even though they had she's just young now do they have the option to go back to preschool uh-huh and we held a scholarship for them to go back to principal they're not out so they'll be back in preschool this year they just won't be in kindergarten correct or they have enrolled in a different school yeah if they have the opportunity charter schools can take home and then we'll be there but the charter school will put them in kindergarten then they're you know they they have the same rule that we do they just don't inform they aren't diligent or um you know we evaluate whether the child is ready for kindergarten or not and there's some charter schools that will not do that and they take them all the way through december 31st which is what's allowed i'm not going to go any further i was just curious because it seemed unusual and somebody who had already participated you felt was not ready yet any other questions comments moving forward with the last motion of the evening all see you next month

okay okay we're live you all ready good evening everyone thank you for joining us for our first board meeting of the school year before we begin may i ask guadalupe can you provide the information for a spanish-speaking audience thank you guadalupe before we begin i want to let everyone know that today was the first day of school for our students teachers and yes yay teachers and staff have worked very hard over the past few weeks making sure our buildings were ready and everything was prepared for them to have a first great day so thank you on behalf of the board for all your hard work i hear great things are happening today so welcome back everyone please join me for the pledge of allegiance pledge allegiance of america and to the republic for which it stands one nation under god indivisible with liberty and justice i this is my first meeting i'm presiding over completely so apologize ahead of time for the missteps um i would like to ask that we observe a moment of silence um in memory of genevieve martinez miss martinez was elected to the adams 14 board of education in may of 1973 and served a two-year term our condolences go out to her family and friends so if we could just take a moment thank you everyone um monica roll call please mr amador here mrs excused she's out today here miss lubia here thank you uh next on our agenda is approval of the minutes may i have a motion and a second to approve the minutes of june 28 and the minutes of july 27 2022 a motion to approve thank you second monaco roll call please mr amador aye ms lovato aye ms lubia aye thank you um item 2.7 is approval the approval of the agenda may i have a motion to approve the agenda for the august 9th 2022 meeting a motion to approve thank you second monaco roll call please mr amador aye ms lovato aye aye thank you um next we have classified staff recognitions um dr lauria do you have an update on that that you can provide yes thank you modern vice president members of the board and community members here with us i am pleased to inform that soundcore has agreed and has been very generous this year will they will be supporting this program again so starting next month we're going to be able to have um we're going to we're going to start again the cycle of the recognition of classified staff the way that they are selected any manager any school actually anyone can nominate a classified employee whose job is strong in clear evidence of just going above and beyond to ensure that our students and our schools and families have what they need usually we have between four and five three to five individuals every month and we're going to start that next year and i'm sorry yes next month thank you to the support of soundcore so i just want to thank them publicly i don't know if there's anybody here from suncor um but i um we're going to start that next year works next month we're excited about that it's just the first day and it feels it's been a whole year it's a new year yes that's wonderful news thank you so much um next on our agenda is the superintendent updates yes and this is a different type of update i would like to bring a little bit or highlight a few of the main projects and work that our different departments are doing in the business office there has been a lot of work in the beautification of the buildings we're very excited about the work and the progress that has been made everybody knows we have aging buildings old buildings but that doesn't mean that they need to be you know ugly buildings so we are really working hard and i want to thank the operations team and business office for their hard work over the weekend they were here everybody has been hands all hands on deck so i want to thank them for for that in regards to safety and security also in business we continue with the installation of public address systems and high resolution camera system you will probably recall last spring there was a presentation you approved a quite you know strong purchase on camera so that we can ensure that all of our buildings and every area in our schools have a camera [Music] so we continue doing that and then that's going to be a presentation that is going to be coming up in the next few months and our community and engagement student information system we are actually they're actually planning our adams 14 20 22 20 23 first annual stock soccer world cup operations so it's going to be a lot of fun we're going to be asking everybody to sign up we're going to have just you know little games for fun is not going to last the whole 90 minutes i don't think at our age well i'm going to speak for myself i'm just going to jump in play for 10 minutes then you know 30 minutes break and then another 10 minutes but i think it's just a recognition to not only what is happening in the world with the celebration of the world cup but also acknowledging that in our community soccer is a big thing for our kids and we want to ensure that we we connect with our community in different ways [Music] in finance we have started the financial audit that is going to be coming up in the next couple of months when it is concluded and in hr our hr department has been working very strong hiring teachers we know as the state actually as a nation i was reading in the washington post over the weekend how difficult it is for all districts to find teachers and our our hr department is partnering uh with the following universities because i'm going to have to name several so adam states university colorado state university metro state university regis university colorado a university of colorado in boulder in denver in univer university of northern colorado also with teach colorado ball state university university of the the dubuque i just butchered that and western governors university so it's quite a list of um partners our new hr department is really doing a going above and beyond reaching out to these universities to so that we can have student teachers come in so there are visits planned for september for these universities we're working on retention of our teachers through mentoring communications and grow grow our own programs so a lot happening that can go on and on but we will be able to bring this programs and these efforts to retain teachers in future study sessions so that you can be asking lots of questions as well lastly i would like to ask my cabinet to stand so they can be recognized i will kid you not they have been working long hours ensuring that our staff our schools and our principals are ready they have all the resources they have to welcome our kids today was a phenomenal day today and it has been all hands on deck even our finance person was wearing a t-shirts and tennis and helping with the beautification of the building so literally all hands on deck in a true joint effort to welcome our students so very excited so thank you thank you in our last actually um um no we're good um mr cochran josh is the new face that you will see ever you have met everybody on cabinet uh mr cochrane video stand i'm not gonna ask you to come up here i'm not gonna put you on the spot but he is our new executive principal uh he is here working directly with our executive directors and academic office and he um his role is going to be well um all of the i guess i'll do this as assigned but um he's gonna be um uh strengthening our bench for administrators helping assistant principals prepare to be principals and helping teachers prepare to be administrators we know in our district there's a great pride of staying here and in in building our own so he's going to be focusing on on that and put instructors in place so that they are well prepared to continue supporting our students so thank you mr dr cochran [Applause] there has been a lot of work but i think that those concludes the main um the main pieces for me great exciting stuff thank you for the update dr doria a lot of stuff going on yes um colleagues do you have any questions or comments i just would like to echo that thank you to everybody uh including all the staff that work during the summer to make this happen i know that it does take just takes an army of people to make sure that our kids are safe and they're coming to safe spaces to be educated as well as they can be with the tools that we have so thank you to everyone i agree it's so exciting as i was driving into work this morning um i got to see the families outside taking pictures of their little ones they're you know signs of the first day of whatever and it was very exciting and to see the buses on the road again and got to drive by the school grounds which there is a marked difference in the upkeep so thank you again to our team for that um i'm really excited to learn more about the annual soccer world cup thing are we working with cronky at all um since they're in our backyard or is that something we're we're trying internally first um well i don't know i'm gonna have to look at our official coordinator who is also um world cup coordinator world cup coordinator can you please stand and share some words of what your vision is uh you know like like always my team they're experts in their field you need to know that he was a professional soccer player at some point in his life oh i didn't know and um so um you know he used all kinds of analogies and i just go sure just tell me what you need and i'll make it happen that's usually what happens with my cabinet they're experts in their field i'm just here to make sure they can do their jobs so mr marquez good evening vice president of autonomous of the world superintendent uh it is in the conceptual state at this point and the vision is that everybody will play or be given the opportunity to play all the way from preschool pre-k to the 12th grade uh there will be activities for everybody whether the students are special ed or not and the the idea is that this is going to be a community engagement event yeah if you imagine the same way that the world cup gets inaugurated and run uh there will be dances there will be there will be music there will be flags food lots of color uh say each team will be guaranteed three games at least it will be feature games of uh say student versus teachers uh central office versus schools and so forth it's gonna be a lot of fun and so uh we're gonna try to package this say in one saturday yeah if necessary then finals would be on sunday there will be trophies there will be medals it's going to be a big deal for our community yeah great thank you looking forward so everybody who wants to participate make sure to sign your agreement or your release or whatever you know like the older you get the more papers you're going to have to sign or the older you are so i'm going to be signing about 20 i guess i'm i'm okay with that but the idea is just to have fun bring the community together it's going to be this fall of course the world cup rather than in the um summer as usual it's going to be november just because of uh the place where it is it's so hot they just wanted to a little bit cooler of a in qatar yes and um so the idea is just to get the the community together uh and then you know just have some fun and have have a good a good saturday and potentially sunday to enjoy one one additional element that i'm considering bringing in is the scouts the college soccer scouts for the the students that are in the middle school or high school age that they can be seen at games competitive games by the scouts and then maybe be offered scholarships on the spot so we're going to be making those contacts with those institutions as well as well as organizations that do professional scouting yep and and we're going to be asking some businesses if they want to support a school with uniforms or um you know just drinks or um just just pom-poms out there to be hurting for them um it's just to have fun yeah yeah thank you thank you mr marcus and one um final comment and i'll be quiet i love that we're supporting our teachers with all these partnerships and programs um and the grow your own is something i think we've needed for a very long time um and mr cochran i look forward to the work in that area as well because we do we have generation after generation that this is you know they want to be here um thank you um next on the agenda we have 4.2 the tntp introduction and update um dr lauria would you like to introduce anyone from tntp or provide an update yes thank you very much um so mr lynch as she comes up to the podium we have engaged in a lot of work with tntp um just i know you know but for everybody or anyone listening tntp is our partner and that we have engaged with this year and i just want to make sure that although that it's part of the the state order we actually go into this partnership very excited because we're working as true collaborators uh they're not here to manage and and and not to dictate what they think is right they are really here in a in in every single meeting is evidence of that they're here in the true spirit of collaboration and on doing what is right for our students you will get to hear we're going to have our in our upcoming study session an opportunity to hear more for you to ask questions and just just to have a good conversation that will um you know allow you to to really understand the work that we are doing uh but for today since we're our first day and uh and she's working going around to all schools with us i wanted to introduce her allow her to introduce a little bit of the big picture that we're working on um there's going to be more time during our study session to learn about that but miss lynch thank you thank you thank you madam vice president and members of the board uh really excited to be here i want to express tremendous gratitude for the team here in atoms 14.

board members are we ready to begin we'd like to welcome you to our work study and brief board business meeting tonight is tuesday august 9th 2022 thank you to those who are joining us here and joining us online we will begin i'm calling this meeting to order and we'll begin we'll go right to 2.01 presentation to discussion topics novel approval process dr mccord thank you madam president governing board members um tonight we're going to give you a couple presentations under the work study portion uh of course the novel novel approval process and update folks on where we are with our safety and security in our district uh the first one i'll bring up dr newman assistant superintendent of teaching learning we have this topic tonight at our last board meeting we had a community member talk a little bit about the novels that are out there in gilbert public schools and we wanted to make sure and we thought about like you know it'd be really good to make sure everybody understands what our process is to approve novel novels for our our students and our teachers at our schools so dr newman put together a little presentation for us thank you good evening madam president governing board members and dr mccord as dr mccord stated we wanted to share some information specifically about the approval process for our novels but i thought maybe it might be a nice idea to begin first with specifically our most recent adoption then my prospectus was the english language arts adoption that we did for our 7th through 12th graders our formal adoption was in may 2022 and as you know the implementation is this year so our students are just beginning with this product the decision at the time as you know during may when we did ask for approval for this adoption it was that we would not be looking at any new novel titles that were specifically with this adoption and primarily that was because we have a formal process in order to approve our novels and that process had already occurred in fall 2021 for the 22-23 school year so we thought it was important that even though there might be some that were recommended as companion novels we would not include those during this first implementation year during that time too i wanted thought might be a good idea to talk with a companion novelist so within our curriculum resource we have some recommendations for companion novels and as part of our academic standards it's really important for our students to synthesize information so while they're reading for example a story within their literature book online or otherwise what they'll also be able to do perhaps is read an excerpt from one of those companion novels and that way they're able to synthesize information perhaps about a literary element or perhaps about a particular theme and what they'll be able to do is synthesize from multiple sources and pull those together and that's one of the main components of the new standards in regard to some of that rigor and what's being asked of them that being said any companion novel that was recommended for each of our units there's generally three within the curriculum resource that they ask for we would not use any that are not currently already on our approved novel list so i wanted to be sure that we talked a little bit about that again all new all new novels will go through our annual review process so when we come back in november and we ask for approval of our course description book within that course description book there is also our gps approved novel list and at that time that would be implemented in the 23-24 school year i thought it was important also to note that the titles that were mentioned in our last board meeting are not included within any of the curriculum resource as a companion novel for our students or as part of any of the curriculum units that they're doing dr newman let me just so say that again so they will they would never be they're they're just a supplement or an alternative but they're not even recommended as the actual companion novel right those two titles were not in anywhere in any of our resources as a companion novel for us to use with any of our curriculum guides what those novels were listed is on the vendor sabbas on their website and specifically it does say within their they're selling books right not part of our curriculum adoption and our resource but they're also selling titles and books similar to any other book company and so it specifically says that these should be previewed please be sure that they match with your what the expectations are for your teachers in your district and also for your community and so again those were not that list where those two novels are are not part of the my perspectives curriculum adoption so may i ask a question um we're only using the novels that are on the reading list in our classrooms correct we're not using any novels that are outside of that correct okay thank you so the gps speaking specifically about the approved novel list as part of our annual as i mentioned before our annual course description book process and approval we always include a place where we look at novels and what we're currently using and if there are any new novels we review that list every year and that's what we bring to the board for approval generally it's in november for that following school year those novels are specifically with have an instructional resource or somehow tied to classroom learning so when we're looking and putting specific novels on that list we're looking at these would our novels and i'll explain a little bit more later but these are novels that are directly tied to what we believe would match what we need to do in regard to developing our students literary skills in regard to matching what the rigor is in our curriculum academic standards and those parts so that's what we're looking for and i'll talk more a little bit about that how it's initiated it actually can be initiated by a teacher it can be initiated by an administrator or it can be initiated by a parent and once that initiation begins they submit their request and it goes through a formal process that begins initially of course with that initial piece but then also there's an approval of all campuses so if there's somebody for a teacher on a particular campus that teacher then explains to the other campuses why this would be a good fit and when that teacher does that then all the department chairs the english language arts department shares for example at a high school and each of the high schools must approve before it moves on in the process once it does that it moves to our curriculum department and they do its their own review of and make sure that it does match and mirror what our instructional focus is for each of those grade levels and after that it moves to our course book description committee and the committee is there are teachers administrators curriculum team on there and really the course description book is looking for what courses should we add what courses should we delete what courses might we modify and so of course the novel part is just a piece of what all of that is once that mirrors we finish up with our committee it goes to our principal review and then it comes to you as the board um and any questions about that no so is there anywhere along that place where a parent could weigh in on the review process are they on any of those committees or yes okay uh committees no but there's a place when we initially do it before a teacher or an administrator or even a parent submits the request part of that is the um opportunity and the requirement that we must have three community feedback forms okay so those community members they cannot be from the same household and those community members read the book thoroughly and then they go through and that's something that i'll talk about here specifically they're looking at what is the rationale for the edition like how does that fit in in regard from an instructional standpoint right the complexity of the text the text structure background knowledge of what students might know also it looks at that instructional design what are those learning outcomes and for our students and what is it that we're expecting them to do and how does this novel help move our students forward in their learning and then lastly that community feedback which is consistent more so with the values and the appropriateness so it asks for example you know devoid of inappropriate stereotyping devoid of violence and inappropriate sexual references and so there's a rubric that our community members use something that we're really pretty excited about actually was as part of the adoption we kind of like to go a little bit above and beyond what we're supposed to do and so through our adoption process we made sure that our parents had access to the online resource we made sure that we had the materials at multiple sites so that they're not having to just be inconvenienced to go you know just to district office but in addition we also did a parent night and that actually came from a parent who was on the adoption committee and she said you know it really makes sense if you're able to do this with a parent group and get feedback from them so during that time we actually received about i think it was seven um names and so we said to the parents if you're interested we're always looking for parents that would like to review and look to see what you know if this is matching if we're making the right decisions and and so we they all signed up it was really exciting to have seven so um that's even better we often will go back to our adoption committee team or often what we'll do when we're looking for feedback whether that be for community participation or otherwise what we'll do is we'll ask our principals you know they're the ones directly connected to our families and our community for recommendations and who might be good and we try to make sure that we have families from all sides of the district for example so we try to make that a little bit balanced as well so that's what we're looking at when we're doing the approval does that answer your question yes thank you okay i just want to go back to the previous page because we didn't really talk about the alternative book selection i think that's a really important point that parents and families need to understand is if if they're not comfortable with a book that their child is assigned to read that they can ask for something different right absolutely if families we do have our gps approved novel list our teachers know that they are not instruction they're not creating instructional activities or expectations of students for any novels that are not on that gps approved list with that we also know that a family may decide for one reason or another that that might not be a good fit for their student and so there's a process in place and we encourage them to speak with the teacher and find an alternative book that mirrors that instructional focus right so whether it be the literary element that they're focusing on or the theme or some of the other pieces so that they can still participate in some of the work that they're doing but they're just reading something differently all right it's always been gps practice that we post the course description book online and that is under um and i just have a screenshot just so you can see there because the course description book contains our approved novelist that is always included online for people to reference and view now we update it in the fall and so in the may become january you might have two so january 2023 we're just gonna we're going to have our 22-23 book and we're going to have our 23-24 book and then slowly as we start the new year we'll remove the old one but that is always there for individuals to see and our course novel list is published within that course description book dr neiman can i also say within that course description course description book is also published the summer reading is at the end of that book as well right it's a it's the page just after that and it specifically um is for each campus so a campus may choose a different book for the summer reading that being said all of those books must be on our novelist yes yes thank you for the sake of convenience we will start placing the novels separately also on the website um so i have a screenshot here thanks to don and the stennis and um there will it will just say approved books or approved novels and we'll post it separately now that being said i also want to make sure that we will still continue to post it in the course description book it's important because that's where it belongs and that's where it kind of it should sit so that our parents are able to see that when they're choosing courses and they're looking for what would be a good fit for their students or the best instructional choice for them but for the sake of convenience we will place it also in a separate place on the website and that really concludes my very short presentation if you have any questions for me any questions i think oh yeah miss you jetty yes i have a question um right now there are 12 people watching the meeting and i just wanted to know we've discussed this many times before how do we get this information out to the public i think we could probably include something in one of our newsletters maybe even this short presentation or a link to this uh segment of this meeting just so if people have inquiring minds as to how this process works they can go there i think that's a really good idea thank you dr mccord and i i think also it's um appropriate for parents to look at the classes that they're choosing for their students and i specifically remember with one child i went and talked to the ap english teacher and decided that that probably wasn't the class for my child and we ended up taking english 101 and i think she took i think at that time it's just english 101 but that was a great class for her and a great fit for her other children did they take ap english so i think it's um when you're looking at the reading list you know it it's your choice what class your child takes and you might deal with some of those issues by choosing a different class and that is one of the reasons why we include it with our course description book because we do want to make sure that they're tied together so that they're able to see that full picture when they're making those choices i think i think the most important aspect in my mind of all of this is that we do have a process and it we just whenever we do a curriculum adoption just because maybe something's included in that we still narrow it down to what we feel is best for our students in gilbert public schools and so i appreciate the process that you and your team go through dr naman one more question so um if if it's on the approved list it could be though that maybe it's approved for ninth graders but maybe uh at one of the schools maybe the seniors read that book kind of by their tradition is that something that you could explain a little bit absolutely we do allow um if a novel is approved at a particular grade level sometimes i mean novels can be read multiple times right those of us that love to read know that and so we we do allow them to read it at a grade higher we but the rule is that they may not read it at a grade below so for example if it is approved at 9th grade our seventh and eighth graders should not be reading that if it's approved at 11th grade our 10th graders should not be reading it but our seniors or any grade above wherever it's approved that's acceptable for them to do that now they also have taken account they don't want kids to read the same book two years in a row either so there's other parts to it but we let that um happen on a campus because campuses choose different novels you know we don't read novels every day right so maybe two a year perhaps and so they can choose within all of that list which ones they want to use and then these are specifically what the class and teacher will use basically as class study in class occasionally there will be an outside of class novel that they can choose from and there might be another list or different but there's a bunch of options for that as well right and that's more about choice what we've recommended in a lot of our teachers i am i just spoke with jenna crowley buck who's our english language short coordinator today and she said um one of the department chairs that one of the campuses did a really nice job of a letter um out to parents and specifically said please look this list over please let them know that you're okay with the book that they're choosing and because we do want parents to be able to make those choices um in regard to those because that's independent reading that's not tied to an instructional activity in the classroom that's just a separate thing so right okay well i appreciate that any other thoughts or questions okay thank you very much we appreciate you thank you all right that will take us to 2.02 safety and security dr macquarie thank you madam president governing board members we have coming up here uh director of safety and security mr al kane and our assistant superintendent of secondary schools marcy taylor tonight we'll talk to you a little bit about our safety and security measures in our schools is [Music] you know we've put a focus on that for a long time and hyper focused this summer on some specific areas because of things that have happened in our country as well as most recently in uvalde texas and we strive to do our very best to make each of our campuses as secure as possible but there's a lot of things that go into that it's not just a lock on a door or you know those types of things there's a lot of things that go into that and i think this presentation will highlight a lot of things we do on a daily basis in gilbert public schools so i'll turn it over to you too all right madam president governing board members dr mccord thank you for this opportunity for us to be able to share this evening what we've been working on in gilbert schools for the last few years and particularly with a few new things that we rolled out this year related to safety and security i think a lot of this work really started four years ago when al kane was hired as our director of safety and security and he came from a law enforcement background so came in with a little bit different lens on how some of our procedures and some of our physical safety processes and equipment should be brought forth in our district and it was kind of nice to use a fresh set of eyes i guess on some of the things that maybe as educators we get used to or accustomed to i promised i wouldn't embarrass him but i think it took him a little bit of time to uh understand how our budget works and how projects in education are financed and so the bonds that we needed to approve and the rfp process the bid process going through all of those procedures in order to get some of these big projects completed so it was he's done a great job though of getting to know his counterparts in the other districts and establishing trust in our district with our campus administrators and then getting to know our operations department tech services departments finance departments so forth because we need all of all of us together in order to accomplish the goals and the mission that our safety and security department now embodies so that's just kind of an introduction i believe that the trust and the customer service that they they now utilize in our security department really has been instrumental in leading all of the new things that we're going to talk about tonight so i'm going to let al start with the first couple uh slides and then we'll kind of tag team tonight okay madam president uh governing board members dr mccord thank you for having me here tonight and marcy thank you for not embarrassing me too much so up there on the slide you see physical and procedural security why well the first question is why do we have it in general well quite frankly from a rational perspective our schools are in generally a safe place for staff and students to be but we all know anything can happen anytime anyplace so all the measures that we're going to discuss tonight we've put in place to target harden and strengthen our campuses for the overall security of our schools and to keep everybody safe so we're going to cover both of these uh different aspects of security so under physical security um there's separate several bullet points here that we're going to hit i'm not going to read them all because we're going to talk distinctly about each one on this list so we'll go right into it and go into the secured entry lobbies our goal is to control and know who's entering and remaining on our campuses originally there was no access control when i started we'd go up you could go up to a campus and walk right through the front door and walk right through the school visitors had the ability to enter our schools and walk directly anywhere the upgrades we've created created we created a secure vestibule vestibule in the front of our schools where they go into the this vestibule and there are many security features in place to in so that they're in place so that people cannot just walk right through the school these are some of the bullet points of those entryways visually pleasing storefront lobby with uh past limited pass-through we did not want a prison-like setting we wanted a visually appealing setting when people walked into our campuses uh it's the second bullet point says storefront branded to match the school i think our so working with operations we put these storefronts in place and then the schools have done a tremendous job of branding them to match their school and i think they look tremendous very welcoming along through with in this process is uh bullet resistant glass remote activated door releases card access a raptors visitor visitor management system as well as a dedicated camera for that lobby which has a microphone included so if we ever had to go back and review archived footage there's audio to accompany that to date we've completed six of our schools with uh canyon valley gca and paterson presently under construction and we also have a walk scheduled coming up for mesquite junior high so we are moving forward presently we've completed all our highs all of our traditional high schools with uh two non-traditional ones presently under construction so one of the bullet points contained within the secured entryway is bullet resistant glass here's some photos here on the left is a photo of when we actually went out to one of the local ranges and saw a demo of the glass being utilized uh dr mccord was present we had a nice video but we took it out and didn't want to embarrass him uh on the right is a finished product and the one the one thing i like about it is from the naked eye it just looks like normal glass but it really it does have the same protection as that you see on the left side another feature for the secure entryway is the raptor visitors management system as you can see in the left of that slide that little device that's a scanner when people enter our schools they're asked to present a driver's license or a state id the the admin clerk or whoever's working up the at the front desk will take the id run it through the scanner it runs the visitor to our campus through the national sex offender database and it also enters them into a dashboard which is depicted on the top right and that that is a means to keep track of who's on our campuses so it's kind of dual dual purpose we have it to to run the person against the database but we also have it for emergency management purposes uh if a if we had an incident where there was a tornado and we had a destruction at a school and the fire department came in we could pull up that log and know who's physically on that campus at any given time this here this is a photo of a front entry at mesquite high school prior to any work being done as you can see it's pretty welcoming in my opinion but also anybody could walk right through the front door of that school i mean they'd have to go around the desk but if there was one or two people there and they were busy working answering phone calls on the computer it'd be very hard for them to stop a visitor to our campus i think even before then wasn't that desk off phil it was off to the left side it was wide open yes going in so good that is the same area that you're seeing there that we had in the previous slide but of course that desk is now gone totally and all the features that i've just discussed are built into that entryway this here is a photo of gilbert high school before any work was done this photos kind of taken off to the side the entry doors are to the right and people walk in and there's not even like unlike mesquite had the front semi-circle desk there's no desk to stop anyone here they would actually have to stop and go into the on their own volition to the administrative office to check in and now this is the entryway for gilbert high school they walk in there's nowhere to go except to the front desk to check in at our school another system that we've been working on on physical security side is our enterprise camera system again when i started we had cameras at many different schools if they had a camera system and they were just old and outdated and camera systems came from all different places costco best buy radio shack just different places and they were not enterprise uh so thankfully we uh got approval on a bond and we partnered with benson systems and we purchased a motorola product to bring our securely system our surveillance system up to the modern age when we're completed with this project which should be about another two years or so all gps sites will have an integrated enterprise connected surveillance system which will be monitored on site and also fed to our district security operations center cameras we plan on sharing them with the local police departments respectively as well and those will only be viewed under emergency situations all cameras have built-in analytics used for appearance searches for quick locating of people and property which uh the schools that we have them in already i'm receiving rave reviews from those analytics alone they're helping find property that was misplaced or stolen same with students that helping them with discipline included in those are ir infrared capability for motion area and directional alert settings we haven't gotten to the point of setting those up fully yet because we want to wait till we get the whole camera system in place there's just too much involved to get it to that point to begin with on the right there that's a close-up view of one of the typical cameras that we're installing at the schools and on the far left is that same camera put in place over at highland high school so along with the camera project we built a security operations center which was built over at my office which is located at tech services uh one of the reasons we built that was so that all cameras could be fed to one central location where the schools have access to their own individual campus sites the sock as we refer to it can also be used as an emergency command post during emergency situations instead of uh our executive cabinet having to go to a site if there was an emergency they could all convene there and have live footage and live views because we know if there was a major incident in campus there's going to be police activity there's going to be so many people on site they're going to need a place to convene and what better place to have where they have direct footage live and communications built in as well these cameras there's a view of the exterior of the campus as well as the interior of the building yes ma'am all right thank you you can go on over the summer we installed intercoms at all of our schools that do not have a secured entryway all k8 gca canyon valley these intercoms are also of the same manufacturer as our cameras that we're installing so they feed to the same software so when some when a school is able to pull up their own cameras they're also seeing the intercoms that's at their front door all right most of our elementary schools were a little better when they were built about having perimeter fencing i think because of the playgrounds we have done about seven fencing projects at our elementary schools primarily the outdoor campuses but then we've had to do complete fencing projects i guess we should call them they're kind of large projects at our at our high schools and our junior highs as well so all of the a la carte areas that are junior highs have been fenced in all of the schools that still utilize portable classrooms have been fenced the when we walked al and i walked the all the secondary campuses in june with the secondary principles and identified still some areas that need to be tweaked and adjusted so there's still some some changes but it's overall much much better there are still some upcoming elementary fencing projects as well most of those are just intended to replace or update some of the deteriorated perimeter fencing around our campuses but overall much better before when you drive by our campuses they tried to make them visually appealing i think albert's team did a great job of designing so that they're blending in with the campus and it doesn't look like a prison or something that's not very welcoming when when approached we're very fortunate to have sros at all of our secondary campuses we have a great relationship with both the mesa and gilbert police department and we appreciate their help in in helping to fund some of that on our campuses we also were able to thanks to your approval add 12 more security guards to all of our secondary camp campuses in total 12 in total that were distributed throughout the secondary and then we added three elementary security guards that are rovers so they actually have a region of our district and each of them have about eight or nine elementary schools that they rotate to each week and the feedback that we've gotten from the elementary principles has been extremely positive they've done a nice job of starting to be a visual presence on those campuses getting to know staff members and they are also a team that we could be dispatched out somewhere if there was ever a big situation or we needed extra support at one of our campuses they could be utilized in that way as well finally the additional pay that was approved this year has helped to maintain or we're hoping will help maintain some of the consistency with this position it's been very difficult to have a high turnover rate of security guards on our campuses i think every single one of our secondary schools last year had at least one vacant position the entire year if not more than that so hopefully with the monetary increase it'll provide some stability to this these uh staff members and they really are key on our campuses they establish very positive relationships with our students uh but also are the eyes and ears that are out there mingling and and really facilitating the safety pieces of keeping gates doors closed gates locked and those those types of things so we're very grateful for the additional cost and the additional staffing in these areas could you just talk a little bit about the training for our security guards and our sros i know some other districts we have never had an issue i'm not aware of one issue with any of our people but some other districts have wanted to move away from that because of concerns about minority students and discipline so can you talk a little bit about the training that we provide to our people to avoid those problems yeah that's um it's coming it's coming up but i'll answer your question sure um for the sros of course they're trained by the local municipality that they work for uh both be it gilbert or mesa police departments but our own security guards we hold an annual training day at the beginning of the school year and it covers uh many different topics from first amendment to uh de-escalation techniques and uh we we actually this year we had uh our our gilbert sro sergeant came in and gave a lengthy presentation on many different topics so we and at that training we also brought in all the sros for them to meet them all so i i think it was and like marcy said it's a great they have a great relationship between both our security and the sros and as far as uh training we've also included this year some extensive medical training for them which i'll when we get to that slide i'll go into that a little bit more they go through the same background checks fingerprint clearance everything that any of our employees would go through i think jill what you referred to a little bit was there some school districts that decided not to fund sros on their campuses and as marcy alluded to earlier gilbert public schools has had a long-standing relationship with uh city of mace pd and town at gilbert pd and we're very proud of of that relationship and that ability to work with each other so you won't see me bringing a recommendation like that before this governing board because i think it's essential to what we do here in gilbert public schools and and i think it creates great relationships with a lot of our police department and our sros and they get to know the kids and what's happening in the community and so i think it's a great bridge actually to what we do here so i appreciate that two additional physical security upgrades that have occurred over the last few years is one is our alarm system our intrusion alarm system around the district to be frank it's very antiquated and we had to upgrade many of our panels and keypads because it just wouldn't work with today's technology all the district phones that were installed are all ip phones network based phones and a lot of the old security panels didn't they didn't speak the same language so we had to update them and we're not a hundred percent there but we're pretty close now and then the second one is the addition of the informacast solution which presently we use it for our automated lockdown messages and towards the end of the slide i'm going to bring up the same informacast application on another topic because we're going to possibly go another direction with the software that has many different applications the security procedures just updates on those a lot of these we already had in place but they've been fine-tuned and tweaked and made more modern for some of the current issues that we've seen uh in today's world the we're gonna talk about each one of those two but the external uh doors and gates being locked so here's a couple pictures from this school year when we when al and i went out and walked the secondary campuses with the principals and there were a couple security guards that did it with us as well we identified points of entry on all of our secondary campuses most of them have three points of entry in the morning so there's on our high school campus for instance in the parent drop-off area in the bus unloading area and then in the student parking lot and each of those areas are identified as entry areas that have a stationed security guard there that's now checking for ids as well but once the school day gets going those are all shut down locked and then all students have to enter through the office with the exception of some of the identified passing ways during passing periods that students go out of the building for to attend seminary class or a portable class that's in a portable or an athletic field then those are also manned by security guard throughout the day then so that when they're returning back into campus they're again checking to make sure only our students with their ids are are returning onto our campuses so this has been a little bit different this year but it has rolled out actually very successfully the id badge process i think was it was dreaded a little bit by some of our administrators because they believed it would be a battle we've always had in policy that staff need to wear id badges while they're on campus but we're really reinforcing this year that we need to model this because now we're asking our students to wear them as well and in the student handbook we've always had that they would have an id badge that they would have it with them on campus but we've never required them to wear it so we supplied the breakaway lanyards the sleeves and then almost every one of our secondary campuses printed temporary badges that they rolled out the first or second day of school and started to have kids become familiar with how they were going to enter the campus and that they needed to have that id badge visible on their torso from the waist up if they don't want to wear the lanyard they can clip it on we also have created a template for a consistent badge badges throughout all our campuses so there's a couple pictures up there of a junior high one a high school one and then our gilbert public school staff id as well so that anybody can very quickly identify that that is the correct badge we've tried really hard to encourage our departments that when they're on campus to be wearing their badges as well so that security and other staff members can identify if they are an employee of ours so this was rolled out in a very consistent manner i think our administrators on the campuses took it very seriously um as far as their the process that they used to explain for the this requirement or expectation to students we are also trying to be very consistent on the process we use on our campuses for students who forget their badge for a day or they lose their badge so we're trying to maintain that consistency so it's not one campus that's doing it one way and another campus that's not enforcing one of those things i think all of our secondary campuses have their a lot of them have already had their picture day and received their real identification badges but most of them are scheduled for sometime in the month of august there's two elementary schools right now that are piloting id badges as well the rest of our elementary schools will roll out second quarter so i think the more that students become accustomed to having this be part of their school experience they and starting at a younger age they're just going to get used to it our administrators we met with a group of assistant principals this morning um high school this morning in junior high this afternoon and they so many of them said it has rolled out already at the beginning of the year uh more cleanly and um successfully than they ever imagined that it would uh they feel like that it actually has created more order and structure on their campuses which was pretty nice to hear and that they have not had a lot of battling of any families or students are i would say just speaking with the junior high principles they're probably between a 95 and 99 compliance rate of their students right now and our high schools are hovering around 90 percent between 90 and 95 so it's pretty good considering we're only in the third third week of school there's a couple more pictures i think yeah of kids showing their badges and security guards giving them thumbs up as they're coming in and i think the key to making sure that this was successful was to try to find as many ways that students can use their id badges as possible on campus so i know on our site on our secondary sites they're using them in the library they're using them in the bookstore they're using them in the cafeteria we're now using them as students get on and off the buses so the more ways that they have to use that id card i think that helps reinforce the the you know the consistency in wearing it as well next topic is lockdown and fire drills there's been a lot of discussion in the media of whether lockdowns are blocked down drills are good or bad well statistics still show that a lockdown is still one of the most effective tools to prevent injury in a threat related incident how we conduct them here in gilbert public schools is we have four lockdowns per year we require three of which the principal schedules and one of which i conduct on unannounced from my office go out there and go to the school and put it on lockdown myself every classroom has an emergency response guide which details the specific actions that the teacher should take within the classroom and all staff are trained and are empowered to order lockdowns for themselves if they see a potential threat on the campus and then fire drills i don't have a whole lot to do with them but they are federally mandated and each school conducts their own fire drills our tip line a tip line is just an another approach we've put in place to promote student safety and well-being the tip line is designed to provide students and parents and also parents with a safe and anonymous way to report a threat or potential threat to a student or the school itself it also means to provide information on any other topic which may affect our students staff or the school themselves they can select there's many different topics in the drop down when they submit a tip anything from bullying to threats to the campus to threats of self-harm uh even facility related issues as well as compliments on the on the left hand you see a that's a photo of the that's about a 12 by 12 size sign that's all over our schools and on the right is a four inch by four inch sticker which has been placed has been placed in about six different locations within within each of one of our school buses so the kids and can access the qr code and as far as submitting a tip via use of the qr code they can do it through their mobile device it's uh the tip line app is also on our mobile application for gilbert public schools as well as on each school's web page and the district web page reunification uh well what is it quite simply it's the controlled release of students to their parents due to abnormal circumstances at schools these can happen on-site or off-site and we have a plan in place pretty lengthy plan in place actually we have multiple teams across the district designed to handle different parts of the reunification such as the infinite campus team which their their role is to run the parents id to find out who they are if they're the authorized parent to pick up that student we have technology teams in place to respond to the school if we if we need to set up mobile stations for the computer use for the infinite campus teams we have extensive information on our websites and last year we actually conducted an exercise reunification exercise where we evacuated an entire grade level from an elementary and had them sent over via our transportation department to one of our high schools uh it was a opt-in program because parents had the option to opt out and i think we had about 89 percent of the parents opted in and the parents all came and you know picked up their children and went through the different steps as you can see in the photos there the bottom was just some signage we had placed around the campus and the top is actually our check-in station when the parents arrived i received some very fair valuable feedback from the exercise we conducted and from that feedback we actually made some modifications to our plan and i think we're going in the right direction the next one might be to actually don't scare you marzie but actually try a whole school eventually one of these days all right this is a new app this year the here comes the bus we worked with our transportation department and have really i think updated what some of our safety concerns were with kids getting on and off our school buses and not really ever knowing who is on them so in cases of emergency if a student is missing or if there was an accident you never knew you knew which kids were on that route and could potentially be on the bus but you didn't know exactly who had gotten on the bus that day or gotten off and where so this is an app that parents and students can put on their phone to identify in real time where that bus is located where their child they can put in notifications the parents so that they can get information on where exactly and what time their child loaded the bus got off the bus so again they're using their student id badges to scan as they get on and off the bus and we not only can use that district-wide for safety reasons but parents have we've received some really positive feedback uh from parents and students who like to see where's my bus like how much longer is it going to be and try to get there on time to their bus stop so for the students you said there's only two elementary schools that are wearing their id badges so the other students are they just carrying those id badges with them for use on the bus and in the cafeteria or they actually started using them on the bus when we piloted it last quarter at the end of last school year at gilbert elementary so yes as the elementary schools continue to get their id badges then they will start scanning on and off the bus as well but our secondary students have already started doing that and then the pilot's goals as well well it is helpful because i do remember the you know office being concerned this is back in the day before we had this technology and you know where is that student and how do we locate that student did they get on the bus did they decide to walk and they they're working went home with a friend yeah it happens quite more often than people probably realize plus the time i forgot my own daughter so i had to get a phone call next topic emergency operations plan or eop state law requires each school site to have an eop which meets minimum state requirements our district has one district-wide eop which is rather lengthy and quite honestly not very user-friendly as such we've created a site-specific eop which is just a few pages long and it covers all the information that our emergency responders would need if we had an incident at one of our schools and as the slide says we review them annually and i usually go over it when i meet with the principal throughout the year this kind of touches on the question you asked earlier about training at the beginning of the school year we do a full day training for all the security guards and again we cover we have the sro sergeant came in and gave a presentation covered many different topics uh including de-escalation uh just we had a lot of new guards this year and they quite honestly didn't know what they would be expecting so i think he did a tremendous job of walking him through different scenarios they might have to deal with and how to positively respond to them uh we've caught we covered um uh first amendment uh review with them as well and then and as you see in these photos we did a extensive medical review with them all so this starting this year all of our security guards carrying a medical bag with them and in that medical bag is basic first aid supplies stop the bleed equipment including blood clotting agent and tourniquet including also in that bag is a one dose of narcan all the guards receive medical training from our director of health services as well as well as many volunteers from the dignity health chandler regional medical center the hospital also not only did they donate their time and expertise but they also donated many of the medical supplies which our guards are carrying all right couple other additions dr mccord asked us if we would start a safety and security committee this year and we plan to meet quarterly with different administrators from each levels a couple of our lead security guards an sro some of the district administrators that could provide us with some feedback um problem solve any scenarios that have arisen and especially this year with some of these new projects and procedures that we have rolled out troubleshoot some of those things share ideas so that we can take them back to the campuses so the first meeting that we will have for that is at the end of august the websites we've always utilized our website but really al's department has done a nice job of creating an internal one for our employees so for instance all of the security guard training that al just talked about there's some of the documents related to each of the trainings that they received that day cpr kind of a quick uh at a glance one pager first stop the bleed so then go back and refer to that those are internal documents only um obviously uh the you know the camera system and the intercom system those are all new and his department has got had to go out and you know we can say yes they've all been installed and they're working great but there's been a lot of training that has taken place as well with our office staff so that's appreciated but it's nice to have references or sheets that they can refer back to and that website has is really nice for that internally and then the external website for our families to be able to take a look and find how we utilize the anonymous tip line or what the requirements of the id badges are going to be how we operate our safety drills so both of those are available and continue to be updated by our safety department and keeping that current online is has been a priority for them just like to add when it came to the intercoms for video camera systems for elementary we met with benson systems on monday june 6th and there was a group of us that met with them and i just want to thank them they they really prioritized gilbert public schools and they had every one of those cameras installed by the first day of school and al and his team and albert's team were instrumental in that and then training our folks and yeah it was clunky a few places a few times getting used to it and and getting used to routine but as i've gone to school since the first day of school people have already fallen into the groove and i think by and large people appreciate that and again just a thank you to benson for acting so fast at our request for sure so some a couple uh future projects we're considering i spoke earlier about the informacast solution that we presently use we presently use it to as an automated announcement system for our lockdown drills or lockdowns and quite honestly this application has far more capabilities than we're using it one of the examples which we're actually going to test it tomorrow is so we we train and we empower our staff to put the school on a lockdown if they see a potential threat to the campus how do they do that though right presently they have to use one of the desktop phones to do that what if a staff member is out in the playground or out in a field or you know a ball field or something or in a gym or something how did how did they initiate a lockdown do it due to a threat well built into the informacast application it has the ability to install the app on their phone and they can place the screen lockdown from their phone that's called triggering they can trigger the lockdown from their phone and at the same time all the other staff members on that campus that have this application installed on their phone would receive the message so if teacher a put the school in lockdown every other teacher would instantly receive that message we can set it up on their cell phones on their desktop computers it'll hit all all phones in the in the classroom at the front desks it can also hit the marquees in front of the school which is very beneficial if we have transportation coming onto a site and they don't know what's going on in that campus we can also install strobe lights so that when it's activated the strobe would activate so our local police department would know there's an incident at that campus and could respond that much faster it's just there's many different systems built into this informacast that we're just not presently using yet so we're gonna start actually tomorrow and start reviewing some of these and the second potential future project is a physical access control system also known as card access swiping into a building we have a couple of these at some of our sites and pretty soon we're going to start looking at different alternatives to this and moving on from there so as a conclusion school safety truly is it's a shared responsibility by all it's it's not just a al or al's department or marcy it's everybody it's everybody from the from the staff the executive cabinet teachers custodians all the way down to the students it's a shared responsibility from from everybody to keep all of us safe while we're at school and i just like to say none of this none of these upgrades have could have been possible with our gilbert community and the bond approval as well as uh the efforts from many of our gps departments especially tech services and operations and i think together we all continue to working at this and we'll make our schools and our district offices a far safer place for everyone to work and learn that's it well i just are there any questions i just wanted to say i mean i just think so much effort has gone into this and i appreciate dr mccord's leadership by even thinking that it needed to be done and having the idea that we should hire somebody to focus on this and and the things that we have accomplished in these last four years it's just tremendously different from what it was before and you know i i wish we could have the days when anybody could wander into school but in order for students to be safe we need to have these these safety features in place it kind of reminds me of when i went down to my bank and i was like why why do you have glass now it's kind of hard to talk and they said well we got robbed three times this summer and i was like okay we're not a small town anymore and we do have to consider safety and you know our students are and our staff are extremely valuable we don't want anything to happen to them we want a good culture where people feel included and that's probably a whole other presentation but we also need to have these things in place and i really appreciate the work that has gone into it and the vision that's gone into it and again because this wouldn't be possible without bonds all of this is due to our voters but thank you dr mccord for having that vision of you know seeing that something needed done and moving forward with that we're pretty fortunate to have people like al marcy jason the whole crew all of our administrators and they are constantly looking for different ways to improve security at the same time it's it's it's actually very sad that one we have to have a presentation like this and that we have to go to some measures and so we walk a fine line of making sure our schools are are welcoming as well as secure and and it's difficult but and and sometimes we're very reluctant to to take that step for a lot of different reasons and but as time has progressed um it's become more and more obvious that there's some things that need to be done i remember being an assistant principal with dr santa cruz and i was over safety and security fire drills and we actually conducted the first lockdown drill in gilbert public schools history and it was quite an event 3 200 kids you know i don't know 250 employees and um it was an eerie sensation eerie feeling and now we do it four times a year and it's we've done a lot of different things and that's 20 years ago and so um i'm again sad that we have to do those things but they're extremely important because we want families and kids and staff feeling at ease when they walk in because we know if you have people that are restless teaching will be difficult as well as learning and that's what we're here for is teaching and learning and so hopefully we'll continue to make improvements and nothing is perfect everything that alan marcy talked about this evening will not necessarily prevent things from happening are they intended to help slow them down and to help deter definitely but we will never be able to say that nothing can't happen on our campuses but we want to make sure that people know that we take it serious and that we're doing the things that we should be doing and would like to continue to do more to make sure that those feelings of being safe and secure in our camps is intact so thank you guys for what you do thank you did you have something dr sanchez yes uh dr mccord the administrative team and mr kane having been a part of first generation of trying to establish some kind of security procedure in this district the evolution is impressive and safety and security is something that continues to evolve we will probably never arrive but we're probably closer than many in establishing a state of the art security for our campuses and our students staff and so i'm truly impressed with how we have established a system that will be a rival for many and i thank you for that i again nothing is ever fail safe but we're certainly approaching something that works for us and we will probably see more features as we evolve beyond today and this year so very impressive stuff thank you miss you jetty did you have anything to add just that i want to thank all of you get all this because it's very very impressive thank you very much i appreciate it thank you we will now adjourn our work study do i have a motion so moved thanks dr santa cruz there's a second i don't think we need to vote on the journey of a work study well let's do it anyways okay all right second oh thank you thank you miss humphries it's been moved and seconded that we adjourn the work study um all this in favor please vote by saying aye aye aye aye any oppose with nay excellent we are adjourned officially one way or the other so now i'll call to order the brief board business meeting um for tonight mrs wilson could you please do bro call for us dr charles santa cruz here mr bill parker is not present miss laurie wood here miss sheila eugetti here miss jill humphreys here madam president you have a quorum thank you that takes us to the consent agenda items 5.01 approval of consent agenda items board members may have a motion so moved that we approve the agenda items is presented thank you mrs humphries is there a second second thank you dr santa cruz it's been moved and seconded that we approve the consent agenda items as presented all those in favor please vote by saying aye nope you're good and any opposed with me okay that has been approved thank you very much now we move to our action item 6.01 phase 2 energy project led lighting upgrades smart irrigation and artificial turf dr mccord thank you madam president governing board members last time we met there was a presentation regarding this action item our director of operations mr albert dutch over with some assistance from representative from schneider electric presented this topic to you and we wanted to bring it up for adoption this evening i will turn this over to our assistant superintendent of business services bonnie bets and we'll give a short refresher on what was presented last time hmm good evening governing board members dr mccord president wood as uh dr mccord stated this is just a very short presentation by mr brandon woodward from schneider electric he was not able to be here a couple weeks ago he's here this evening in addition we wanted to share a little bit of input that we received from the master capital planning committee last night some of the questions that they asked and then we'd also like to actually ask mr brian yee to come up at the end just to give him his perspectives he was at the meeting last night plus he is highland high's principal and has some unique perspectives regarding these projects so with that i'm going to drive and mr woodward will tell me when to go to the next slide thank you yeah thank you madam president board members dr mccord appreciate the opportunity to be here tonight uh the slides you're going to see are very similar borderline identical to what albert shared two weeks ago so i'm going to do my best to keep them as brief as possible and lean on you guys for uh if you've got any questions to please ask away as i'm going through this so let me go to the next slide so schneider electric has been a innovation and sustainability partner for the district for several years now we had a really successful first phase where we focused on lighting at 17 junior high and high school gyms across the district and building off the success of that project we were looking at what's next on that priority list looking through these four priorities as our our top initiatives with what we're looking at with the type of projects we do obviously you want to save energy save water and save money it's at the top of the list but also increasing mno staff efficiency making sure we're giving albert and his team the resources and tools they need to be as effective and efficient as possible also modernizing district facilities updating them to newest technology newest systems and lastly on here was we want to make sure it's got a high visibility to the community things that we're doing they're going to highlight gilbert public schools and the unique schools you have and the four items we landed on are there to the right i'm going to spend just a minute on probably each one of those i've got a slide for each one and so probably the most visible is the led sports field lighting you can see some of the challenges you're up against on the left there but you've got the same lighting system you've had since these schools were built and the the short of it is the uh these are old inefficient systems that are uh very challenging and expensive to maintain elder can attest to that and very inefficient so we're recommending a full led replacement of your sports field lighting focusing on the the high school football fields and the those fixtures are about 60 more efficient than the existing systems you have currently you'll see a lot of the other modernizations and benefits there um major controllability increase for albert and his team to be able to control these remotely from a phone from a tablet and be able to have it instant on and off capabilities with that and something that was brought up at a previous board board meeting was adding these led lights the directionality of these is that's a concern we want to make sure that we're focused on not adding light pollution and so these led lights took the words right out i knew it was coming i thought i'd beat you to the punch uh so these led lights um truly are remarkable and uh you can you can't see it very well from that image but i'll tell you what when you walk these sites afterwards it is remarkable at how directional these lights are far more than what you've got currently so that's a big focus of ours and we're always dealing with dark skies initiatives and and members there so this is something that will significantly decrease the light pollution from these fields i do have a question about how long the light bulbs will last the led light bulbs that you put in yeah and so these fixtures are and you can see an example of fixtures down there in the bottom left there is a 10 year warranty uh bumper to bumper meaning parts and labor so if one of these goes out in nine years not only gonna replace the fixture they're gonna actually do the work to replace it which is a lot when it's 50 feet in the air and so 10 year warranty but there's no reason these fixtures won't last 15 20 plus years okay thank you yeah of course and then the last piece on here that bottom bullet the rgb which stands for red green blue is the color changing component of this you can see an example of the fixture there this is what will be added to the football fields and along with a dynamic lighting solution meaning you can do all sorts of creative flashing and strobing situations for touchdowns or for band events or any number of things and this of all the things that we're looking at tonight this bullet probably has had the most conversation amongst committees and staff members because if you look at everything we're doing i think it's really easy to see wow this is something we desperately need the rgb is something that i think you look and go this is an enhancement it's pretty obvious this is an enhancement to what we have um but this is something that is very much here today and i think will be a standard moving forward for a lot of these districts so i think that will be the standard practice here in the very in the next few years and the district has an opportunity to do this now while you're doing these other lights at a significantly reduced cost to what you would do if you tried to play catch up in two or three years and add these lights it would be so cost prohibitive to run new wires rent lifts do everything to do this it's kind of if you're not going to do it now this is likely something that won't get done for many years and to your original question this is my first grader will be playing under these lights in 10 years or watching from the stands more likely and so these these fixtures that are going to be here for 10 to 20 years um adding this technology now i really think is going to differentiate and provide a lot of value and creative things you can do from whether it be red white and blue for the national anthem across the field or you've got desert ridge graduation and you flood the field red for graduation there's all sorts of really creative things you can do with this that technology any questions on this or albert anything you want to add to that i think i'm good um unless you guys have any questions it does bring a lot of additional features just as brandon pointed out [Music] one thing i want to point out too especially with this light system is it gives us the flexibility to control each individual fixture which will control the light output so we were kind of talking back and forth beforehand and and why i like this option was during graduation as we know each one of our facilities is now our comprehensive high schools is now hosting their own graduation as we know with graduation again we just had to secure we just had a security uh uh preview um there's challenges keeping kids off of the field um but to do so there has to be staff ultimately 24 7 roughly for about two to three days up until graduation to make sure nothing's untouched well what do we do we leave those lights on well this gives us the capability to reduce the light output so that we could have those security capabilities but we do not flood the neighborhoods with with what we would present during a game day we could actually with these fixtures on a pole we could have saved just in just for instance one pole may have 20 fixtures we should put that out there we can control 10 of those fixtures to project that light where we need to and we can reduce the light output as well so we're not getting 100 light output we could throw that from 30 to 75 percent of that output um so in cases like that that really enhances and and and it brings value to that feature to where we have to use that and again it goes back to the the light pollution question this gives us that flexibility to we truly can control where we're projecting that light onto the area of neat so just wanted to add that little piece to it so i do i do have a couple questions um what is the sorry i've heard different figures of what the cost for the additional i don't know what what are we calling that rgb um what is that additional cost on top if it instead of just having all white lighting yeah so to add the rgb uh it's less than four percent of the project price about 250 thousand dollars okay yep yeah and then the other question was um just um figuring out how much light we need so that we're we're putting enough light there for our purposes but we're not over doing it there are a couple of auto dealerships in town that seem to be extra bright and so i just want to understand how schneider is calculating that making sure that we're not providing more light than we need to yeah and so a couple ways we do that number one is we do a full photometrics which what that is it's you can pinpoint every square foot of that field and exactly what the foot candles would be at every square foot so a full photometric is being done for every one of the fields that we're recommending this number one number two your your existing lighting levels are are very low like they're they're very low for today's standards um and your fixtures only have on and off and that's it these new fixtures have the ability to increase the the light levels for game day for example so you can run this at 100 or 50 foot candles which is what the target is but also for non-game days if you're just doing a practice or you only use part of the field as albert mentioned you can either use you can either turn half the lights off right from a phone or you could even decrease the percentage and turn everything down to 50 10 whatever you wanted to do so uh i think you'll be very pleased with the the light pollution from going from your current system to leds uh truly one of the big factors that's we're considering here yeah in the direction one of the conversations we had to have was hey albert by adding these lights you're going to lower the lighting levels on the surrounding areas on your tracks for example because it is i mean it goes from light here to there's a line and there's dark right next to it because they are so directional which is what oftentimes the dark skies are concerned with is the light pollution the up light these are like a spotlight exactly where it needs to be and nowhere else okay so what are we doing about the track or is it covered it's it's cover it's just not you're not getting the light pollution like bleed you you were previously we had we looked at the photometrics there too okay thank you of course and also just real quick i'm gonna go ahead after santa cruz um just to that point i mean this is where the utilization of our our walkway lights and those things would come in and just to brandon's point um our focus is on the field but the reduction of spillage currently what we we do have now so if we turned off say concession stand lights and walkway lights there's areas around those stands that would be lit up as if they did have active lights working on them right now so this actually would reduce it and it would actually put the function back in the hands of of the building and perimeter lights to to give us those walkway and and so there's still safety features so it's not we're not going i just don't want it to be a misconception as far as we're going completely black you know out into the out into the walkways or where stan or spectators will be so they still will have appropriate lighting as well so all right thank you brandon and albert just a couple questions one what would you calculate is the energy savings consumption in comparison to the current systems that are being utilized in relationship to the system you're proposing and uh let's go past the 10-year mark as well as the second question if we needed to purchase replacement fixtures or bulbs as it were for that array on a poll or several polls what's the cost for those replacements yeah so i'll answer the second question first the the cost of replacement if you look at how albert's team is currently repairing these it's renting a lift once a year and doing all of them and then if one goes out that next week it's out for 51 weeks so it's pretty cost prohibitive to do that these these fixtures you'll have the same cost that you would now 10 years from now after that warranty um i can't say what the cost would be for that but it's uh i just i don't have an answer i don't know what that would be it's more roughly twice of what your current lighting fixtures would be but also it has 10 to 20 times the lifespan of that okay that's a replacement of this fixture correct okay yep yeah if that if that were to fail after the 10-year warranty right okay and what about uh energy consumption yeah so the going just from your current fixtures to led uh they're 60 more efficient if you ran them the same amount of hours not to mention if you start implementing some of the dimming capabilities and you dim those down on game days or turn them off you have so much more controllability you'll probably be turning them off or on less than you are currently so if all things all things even you're going to reduce your utility use on that by about 60 percent i would anticipate that i'll probably be north of 70 after you start using the dimming some other factors and these lights are on demand they're instantaneous whereas some of them take a little while to heat up right there's a warm-up factor which also adds to your energy costs absolutely and so if you think back to super bowl 47 a very forgettable super bowl uh with the exception of the lights went out that's the superbowl the lights went out they were out for 34 minutes because of a power outage that technology they have is the same technology you have and so what happens is if you lose power your lights have to cool down because they're really hot they have to cool down reset and then warm back up so it can take 30 plus minutes so that event was the best thing for led for nfl because quickly these teams started realizing we can't have 34 minutes of dead time so they quickly switch those out same situation here to where you can click that on and off from albert's ipad versus having to wait for 30 minutes for them to warm up cool down so i just need a clarification on your answer to dr santa cruz so if in 15 years a bulb goes out we would we would still have the same process we'd still have to rent a lift replace the bulb and hopefully the the plus is the led lights last for many many years so it won't be as frequent yeah and that that's to that exact point um roughly as far as what the fixture will cost in 10 years from now obviously that's an unknown but there will be that process of having to get the lift but again to your point um that that fixture would last longer than our current um technology um and then just to the point of the energy savings i just want to know one thing another caveat to the system is it does have light harvesting so as we get into these as we come to sundown those lights will actually the intensity of the lights will increase to get to the full capacity uh that we need to project that uh proper foot candles to the field so as we get to sundown or dusk we may not need a full set of lights on that will that will increase itself until it gets to the until we get to the point we need it to be for full lighting of the field so what was that i'm sir does it do it on its own yes or do you have to increase it no it's it's set up for a dust till dawn set up and then we're able to increase that that forecast so that's great so you're able to harvest that that light in a sense to to bring that on so you set that up and then it'll it'll ultimately intensify it'll work to that based on the light that yes yeah or dusk i'm sorry so okay so probably the most expansive scope we're doing is exterior led lighting so beyond just the the sports field lighting this is all of your high schools and two junior highs looking at every exterior fixture and converting that to led similar to your sports foot lighting you've got old inefficient systems that are not putting out as much light as they should and it's caused some safety issues that have been brought up in the past and you also have there's a few areas on here that are either under lit or unlit that we'll be addressing the three you'll see there are sand volleyball you've added some sand volleyball course to several of your high schools over the years due to the rapid growth of that sport but those a lot of those don't have lighting at all so when the sun goes down they're forced to stop adding led lighting to those areas and then the other two gilbert high school if you think along along elliot the north side of the school there's a long parkway there that has no lights and if you drive by there it is very very dark so where that really becomes a concern is that in the winter months i mean toy box that's the toy box drop off so in the winter months when you're dropping off very young children toy box it is pitch black so that's one area we will be adding lights along that drive along with the north parking lot at gca that was built after the fact and built without lights another safety concern so adding lights in in that parking lot i think when those areas were built there just was not funds for lighting absolutely i think that we were pretty you know doing what we could but that's a good point i we do need some lighting there yep and so same thing as your the sports foot lighting these ones are significantly more efficient than what you've got now very long lifespan to where you're not going to worry about replacing these for many many years also it just improves the the safety the look the feel of your school modernizes the look of the exterior any questions on that uh so this is one that is the definitely the least visible to the community but the highest impact to the the m o team and i'm going to start with this quote there from johnny gutierrez on the maintenance team he estimates they're spending 16 to 18 hours a week manually controlling these irrigation systems at these schools and so if you think about your house you've got the irrigation box on the the side that controls your grass and the watering for plants uh these schools that we're looking at have over 50 of those irrigation boxes spread throughout many many acres so his team they're spending i mean it's almost a half a full-time employee all they're doing is going out and manually adjusting these for games for changing in weather and perfect story ironically enough when albert was presenting this two weeks ago uh you gotta tell that story get a text from who was it uh we got a text from a renter at or i got a text from a renter at highland junior high school and literally as i sat down and i pulled out my phone that's exactly what they said they said hey albert can you help us out we're running softball practice and um sprinklers went off so you know i have to dispatch our evening technicians but you know with this with this capability it gives us that that um we expedited action there at the touch of a a button to isolate that or to adjust those schedules or to review those schedules even to the point of verifying when we know events are coming up or last minute events come up we could we could do that at basically at the in the palm of our hand so it's moving all those systems to smart systems being able to control it remotely from phone ipad again giving you instant control also allows you to there's some significant water savings associated with that not over watering getting alerts etc so that's what we're looking at there for smart irrigation so um i believe you told us that this particular project is the one that provides us the greatest savings is that correct yeah greatest savings especially for the the cost of the others um over a hundred thousand dollars a year just in the smart irrigation savings alone it's pretty significant on not only the water saving side but the the maintenance saving side for albert and his team and then the last piece to this uh is artificial turf and so this is one where uh we talked about several different schools where we thought this made sense um we really refined this down to the top three schools where we thought this was going to have the most impact because with artificial turf it's a square foot game it's the more square feet you're doing the more the cost is so we are really strategic on exactly where we did this and uh perfect example of why we're looking at this if you look at the far left picture that's gca and it's it looks like grass but if you look closely it is about uh four to five inch weeds it is all weeds minute it just doesn't look good it really decreases the the curb repeal of the school uh not to mention that you see that iron fence there but in order to water this grass you are also watering a metal fence what happens when you put water on a metal object day in and day out you can see the picture on the far right from one of your other schools you are rusting these these fences along with watering the buildings watering the sidewalks etc so you've got a large maintenance expense on these things that you're you're ruining with the water contrast that to nearly traditional you can see that that is artificial grass there it goes underneath the fence looks fantastic year-round significant water savings significant maintenance savings and also look you can see the desert ridge high school layout of where we're doing artificial turf on the green spots and then xeriscape or desert landscaping on the the yellow spots but if you look you approach that that school right now you look in the grasses most of the year it doesn't look good it's just not green uh and that's part of our arizona climate transitioning that to this artificial turf is really gonna increase the the curb repeal the look and feel of those schools you said something i liked dessert landscaping um so what is the criteria between when we use artificial turf and desert landscaping so we and we put a lot of thought into this and there's uh because it is more cost effective to do desert landscaping per square foot than it is artificial turf and so we looked at these areas and we're looking at key entrances uh the downside is it's it looks it looks much better with the artificial turf and i look i use gilbert high school as an example the exterior xeroscape there the rock there it doesn't look nearly as good as if you go to nearly traditional look at how good that artificial grass looks there so we are really strategic on which areas can we use that are going to be lower traffic it's not going to get trampled is going to be able to provide the most visual value and also is maybe a challenging area for them to currently water without watering nearby areas which is why we landed on those areas okay i appreciate that i do think we live in a desert so we should get used to desert landscaping grass is not native to our area and considering our water situation going forward we're probably going to be having a lot less of it and i'll tell you what and i i we've talked about this possibly even being a pilot project because as you start to see more and more mandates from the town of gilbert there's a note up there activated first stage of their water supply reduction management plan doesn't mean much yet but it's a warning that there may be more to come and this is going to be something that i think many districts are looking at very heavily districts and residents very heavily here in the near future yes before you go on that do you have a figure of of this tote of the total cost do you have a rough figure of what the turf how much the turf and desert landscape is yeah just under 800 000 okay for the those three schools okay thank you yep and so as an overview you can see here the scope matrix on the right we are doing very significant improvements at nine of your most highly trafficked schools so you can see where we're doing each of the improvements and the blue boxes there to the right and then looking to the left of the financial side of this like i mentioned we are absolutely looking at a lot of the capital improvement projects you're doing don't have a savings impact of this this one does so this will save over 360 000 a year on utility and m o side and over the life of the project almost 13 million dollars in life cycle savings which those savings are what's funding the 6.7 million dollars in modernizations that we're recommending tonight and then as i shared we shared this presentation with the master capital planning committee last night we asked them just to give their input to us regarding the projects and ask their questions so if i could just share a bunch of the questions um that were asked and some some concerns that were raised so regarding the lighting as you had mentioned mrs humphries one individual lives in the desert ridge area and he commented about the glow over the legacy sports complex so he was expressing concern very much so about the bleed out of lighting and lighting pollution and then he asked if our fixtures were including hoods or shields to help directionalize the the lighting and so based on that question we verified with schneider that the on the field lighting because they are so directional and the heads are actually designed appropriately where the leds are actually inset a little bit further to make sure that they're more directional so the the recommendation did not think it was necessary to put those hoods or shields on them however there are areas in the second part of the project where we are encroaching a little bit closer to neighborhoods and for those particular locations the shields or the hoods are being added to the light fixtures so we are addressing those the other thing is when um albert was talking about that we have to remember that legacy has 30 lighted fields out there and we're talking about just our stadium lights but that was a a significant concern one of the other comments too was the cost of the rgb lights and why would we do this now and we could spend 250 thousand dollars on something else and i think that in response to that what's happened in my career is that we make a decision today and then two years from now we want to make the different decision because it's becoming more commonplace and so then what happens is we actually end up spending more money so even with our marquees we're doing marquis on a regular basis each marquee is meant to attract and enhance the building exterior and each of those are uh on average i think we're spending forty to forty five thousand dollars on each of those marquees so just consider that as you consider the cost of the rgb lighting the other concerns were about some of it was how did you choose schneider electric what process did you go through and albert and i explained our history there and the fact that we did go through a couple of energy performance contractors and vetted them uh and then of course we did that trial with schneider back in november of 2019.

okay hereby call this meeting to order um roll call please brown is here dr hall here mrs galbraith here mr sawali here mrs walters here vice president root president albert here uh please stand and join me in the pledge of i allegiance allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all and in the absence of mr root tonight sandy could you read the our mission statement yes um to empower each student to positively impact the world for a bright new future thank you um can i get a motion to open the e-learning public hearing second roll call brown isn't i mrs galbraith hi dr hall aye mrs walters aye mr smallish aye president albrecht aye so the hearing is open and i'll turn it over to chantal thank you good evening to our board dr kara student staff and communities as required by the illinois state board of education to establish and maintain implementation in school districts a program for use of electronic learning e-learning days are required under school code 1020-56 to conduct a public hearing on e-learning days and so as a reminder about the law requirements in lieu of emergency days we can use e-learning days they require that we have five five hours of instruction that must be monitored and verified research-based programs be used appropriate notification to our families training for our staff and students review with our collective bargaining units are any impact ensure that we have electronic access and that we provide non-electronic materials when necessary and ensure opportunities and for students with special needs uh and that the board next week we will ask for an action to adopt the e-learning plan that we have and then our our our roe must verify by september 1st elearning day defined is a day that we can use only if we have an adopted and approved e-learning plan we use these days in lieu of emergency days they count towards our days of attendance students are expected to complete learning activities assignments count towards students progress and attendance must be taken i'm going to talk a little bit about the difference between the different days that we have to put in our state calendar emergency day is defined as declared when a situation occurs that the district deems as an emergency and determines to close all district buildings emergency days must be made up so if we use an emergency day that day has to be added to our calendar we do not get to use emergency days and um e-learning days we would use in this plan e-learning day instead of an emergency day an act of god day is defined as days that are not required to be made up at the end of the year they are non-instructional days and we must get the approval from our roe if we use an act of god day the purpose of emergency of our e-learning days are designed to avoid interruption in our instruction and again they can happen because of severe conditions act of gods and controls that are outside of the district we must maintain a continuity of instruction we must move forward with our curriculum and then continue to engage our students in learning the procedures that the district has set forth is that it is a regular day of school and we do not have to make that day up when we call them we get to build five emergency days in our calendar and so what that means is then we get to use five e-learning days in our calendar year in the case of an emergency and schools need to close again we do not have to make e-learning days up and then teachers plan as they normally would for their students to complete work at home our communication plan with our families has been in the past to try and announce in a timely fashion and e-learning day before the end of the school day and this is dr cara meets with the board and we make that decision in case we are not able to make that day we do have a choice of using the uh typical emergency day and again that is a day that would have to be added to the calendar we contact our parents and families by our normal modes of communication which include school messenger the website social media and email we also contact all of our faculty members and we encourage on a daily basis even if we don't expect um to use any learning day we um we do ask that our staff and students take home their devices each and every day and then we use the platform of google classroom to facilitate the instruction attendance we are required to take attendance and teachers um use their google classroom platform to log in students and then they take attendance through skyward students participate in synchronous and asynchronous learning throughout the day they are monitored through our platform of goal guardian to make sure students are staying on task teachers build if they have any issues they work with their building administrators and then our students are able if they let's say it's um they don't have uh internet service for the day they're having power outage then they have time to make up those assignments and they work with their teachers e-learning for the staff again we have very different categories for our staff and those department heads work with their staff on completing other tasks if they are not in the instructional pool and any pre-arranged absences if someone is on a leave or sick day then that teacher can ask to forego that e-learning day if they are participating otherwise that pre-arranged absence stance expectations for students are that they complete their assignments they log in they bring home their devices they complete the test they communicate with their teachers if they're having any challenges and then again they are given time to make up work if they need additional time for our special education students our teachers work closely with related services to get all support that is needed for those students we work with our parents and we again make sure their needs are being met on e-learning days for our support we have our i.t hotline that we use that parents students or staff can call into if they need any services and then we have access for internet we are one-to-one with our students so that means every single student has a device all of our staff members have a device but again should something happen and there's a power outage then students can be allowed time to make up that work to determine our e-learning success we get formal feedback from staff to say things that we could change what things work what things didn't and then we have uh on in the plan an example of sample schedules and then we review that and make any changes that we need to make and so i will open it up for any comments or oops nope sorry next step next step is um action ad items next week we will ask the board to approve our plan and resolution we will then send that to the roe that plan will last for uh three years the roe will verify our plan and then we will continuously look at our plan for any changes and so i will open it up for any questions or a comment so what's the determination an emergency day and an e-learning day is it going to be a time frame meaning if you make the call at 4 30 in the morning or how are you going to make the determination because an old-fashioned snow day was they called school and you went outside but what's going to be your determining factor between the two so we would prefer and this is based on our staff too the preference is to use an e-learning day because you don't have to add that to your calendar so what this says is that we get to determine what that looks like and so you know my office the superintendent her cabinet and her work with you we determine what day we're going to use it and use the appropriate day but staff prefer using e-learning days because we are approved you have to have an approved plan in order to use them so let's say you know it's a tuesday in january and we know a huge snowstorm is coming on wednesday you call it the day before and use e-learning we can't yes but in another instance we're not expecting a big snowstorm but overnight it you know changes course and we get a lot more you call it in the morning that would have to be an emergency day no we can still use any learning day we get to determine when when we if we want to use the elearning day we like to give our parents notice um but again if it's if it's something that we can't help we can still use any learning day part of it's not district-wide what if it's pertains to you know the heat goes out in one of our buildings or something like that then that would be considered an emergency and the board the state board has conditions for when we need to close one facility versus a district-wide and so we have emergency closures that's not included here um and then we code it in our school calendar that we present to izb each year on what the majority of our district is doing okay but that wouldn't be added to the end of the year it would not be added to the end of the year and this is good for three years then so we won't have to we won't have to have a public healing next year just every three years yeah every three years believe it or not it's been three years and are there any changes i mean is this any different than what we had no i think that um you know we did the plan uh right before the pandemic and i think that we were just able to tweak things to make sure like at that time we weren't one-to-one now we are one-to-one before we were doing um packets for all of our students because we weren't sure how it was going to work now all of our teachers have been trained and are very comfortable using the digital platform so there are some things that you know before we were worried about we have to come in and get copies and you know make sure that they're hard copies we don't have those issues that we had in the past can we or do we have somewhere within our district definitions of all of these terms like on the website what's the difference between a emergency day act of god day e-learning day remote learning i believe we had the phrase pause then we pause pause yes we've got yes uh so this presentation is um will be on the website but we can certainly make sure that we have that glossary under the otl tab okay all right let i guess it's somewhat obvious but yet it's not when you say act of god day snow inclement weather such as snow coal would excessive heat be considered an act of god um i guess it could be when it's those record numbers but here's when if we're asking for an act of god day we have to exhaust all other days so we can only use it at the god day if we've exhausted if we've used all of our five um e-learning days and then i don't know let's say it's some a record heat of 113 degrees or something and um we need to use then we could use the act of guy day okay and the act of god days have to be made up at the end of the year after guys days do not have to be made up in the of the year but they do require that we receive permission to use that and you have to exhaust all five emergency days first where i think last year didn't we use a couple act of god days with the heat excessive heat because i remember there was a conversation we had with the roe and about that i thought it was because of our situation so now they're they're afterwards right um so they're after we have to exhaust the five emergency days that we would make up then any day after that we would ask for a act of goddamn right yes so the five days for e-learning we have to make those days up yes that's the beauty of having an e-learning day okay and i know there was some confusion last year or year before where remote learning so it's remote learning and e-learning i believe i asked this question before somewhere down in the past are they synonymously are they the same they're they're not the same so remote learning was put into place under the executive act by the governor and so that stated that we needed to provide remote learning for every student because of the pandemic and so even though we are digitally working remotely that's a different term so e-learning is in lieu of an emergency day so remote learning does not necessarily mean that the student is going to participate vi the computer or web or whatever remote learning could be where that student could not have any interaction with the staff no remote learning still requires it could be asynchronous or synchronous learning so it is there are times when students are on the computer face-to-face with their teachers and then there are times when teacher says you can go and read independently and come back at you know if it's elementary uh we'll we'll come back together at one o'clock so students do some work on their own and students do some work um face to face with with the staff will it be considered remote learning that the student would do work on their own for an entire day now mr brown i was told to bring the hard questions you did bring your heart questions okay i'm going to need you to repeat that question because i'm not sure i understood it say it again in other words a student is not here in in class learning for whatever reason is there any situation where the student would be at home consider being remote taught but not participating with anyone that day not according to our e-learning plan requires that there is a mixture of us checking in and monitoring students again there could be a situation where a student's home does not have any power and so that student cannot learn remotely so well i would just again there was a lot of issues going back where the kid or the student was considered being taught remotely but just giving a packet of work worksheets and things of that nature to do and there was no interaction whatsoever other than checking the status of where that kid was with that packet of work i am not aware of that and again according to our plan um it has asynchronous and synchronous time of that okay and this is the last question but i'm not sure how they answered it or how to ask this question but it's kind of similar of the previous question are there any situations where the student can not be a participant in the learning or the instruction not be a audibly but only visually that they cannot participate but only observe more so we we had a phrase for that i believe i think you're talking about when we were streaming when students there you go when students were looking into the classroom that is not what e-learning is okay so for purposes of e-learning unless a student has a challenge at home and then again they're talking and chatting with their teacher that you know my mic isn't working my camera isn't working they're working with their teacher and that teacher is is trying to solve that issue for the students so again i would just highly recommend again those terms screaming and remote and e-learning and all of those phrases be captured somewhere where parents can know and understand what they are yes so that's that's my take but i think the key is remote learning was dictated by the state correct e-learning is what we decide and we we make the call on and e-learning yes was only used when we were in a hybrid mode correct streaming was for the pandemic situation and it was only brought about because of that and it could happen again there could be situations where we could but um feedback from our staff is probably i'm not sure yes okay no one knows what the future brings thank you all right are there any other questions uh is there any public comment for the e-learning hearing okay hearing none can i get a motion to close the e-learning public hearing moved second roll call please dr hall hi brown is and i mrs galbraith aye mrs walters aye mr smallish aye president auburn hi the e-learning public hearing is now closed uh next up is there any general public comment for tonight's meeting okay next board updates um you want to go ahead and yes um mr brown and i took a look at the press uh 109 updates we've included kind of a cover sheet for you there were actually very few changes in some of the recommendations we have gone ahead and made comments on the far right hand side of you know changes that were that were done for policy number two colon 230 there was one question that came up and i think that is in relation to public participation the length of time is suggested do we want to keep it at 15 minutes per subject or leave it open-ended so i just needed to ask we need to ask the opinion of the board on that what so public participation per subject area um what they are suggesting is they just leave it open ended per subject yeah i think we've always left it open yeah it doesn't change our policy regarding public com the link of public comment though correct it's just per subject okay all right so that we will make a comment to leave it as stated um number three colon 70 succession of authority we've included for your review just a pdf version of our chain of commanding to the buildings so that's just available for you so we will update that for this year for item 580 for court duty this is the question that press is asking school code does mandate the provision for certificated employees serving as witnesses if they are called to do so so the question is would the board like to apply this language to both licensed and educational support personnel so in other words you know will you uh allow them to take that day with pay and we are recommending that we do is that the consensus okay uh the second question again replies to being called for jury duty uh instead of just being a witness this um school called mandates employees serve on a jury so right now certified staff is allowed to be paid would you also allow that for non-certified staff yeah okay that's what we agreed to um moving down uh the next one to take a look at is uh 7 colon 285 and this has to do with epinephrine injectors this title has been updated the question is has the board adopted the school district's supply of undesignated epinephrine injectors is board policy and we have not done so um and again the reason for that is in talking with uh school nurse kate those pens are very difficult to come by and i think mr brown asked me to find out do stu are students allowed to bring their own pens and they are and they usually will keep them on them or they can be in the nurse's office so children that do have them um are able to keep them with them all day um i think that is it i i do have a question going back to a staff member being paid for jury duty how is that i know the courts pay a certain amount for each person they call a small amount it's a very very small size it's like fifty dollars so do we pay here the district with the district paid a difference to make up that that salary does that fifty dollars they're just not docked for that day okay so they would get their normal pay plus the little extra okay yeah so i think that fifty dollars actually covers their gas to get there nowadays right okay that makes sense okay okay all right there's one that uh one policy that we will ask the board to consider um amending and that's going to be brought up through the um handbook and miss riley will be sharing that with you shortly but it has to do with our cell phone policy we as we were going through policy there is policy 7 i think it's 190 that has our cell phone policy in there embedded in the school in the student conduct but as you recall the board also adopted its own policy it was 7193 prior to that so they both basically say the same thing so we're asking we'll talk about it a little later that the board go ahead and amend to uh retire the board policy one seven 193 and we'll talk about that a little bit later but that'll be a walk on i think for um for um for our next conversation so that's all i have for this okay uh do any of the board members have any board updates okay well if not we'll move on to administrative updates and i'll turn that over to dr kara for update on money education center i've got three uh things to uh talk through as uh ms pitkins is you know maybe getting ready in just a few minutes but i wanted to remind the board in the community we have support day coming up this saturday it's from eight to noon is that correct mr cerma nine to eleven thirty all right so people can get there a little bit early if they choose to i know we have a couple people that will be volunteering and we certainly appreciate their support discussion about board meeting next week we intended to be back home at the district office for next tuesday but mr cerma has reported that that might be a problem so just to eliminate any confusion we're going to go ahead and have it again here for next tuesday why things are still being remodeled and just wanted to remind the board our newsletter came out this this last week i know some neighborhoods miss galbraith are still waiting to get theirs but we did get this done and we were really happy to have this we do have a spanish version that was available that we will be mailing out to our families via our school messenger as well so we were glad to have that our intention is to have another one that will be going out a little bit later in the year the spanish version you say mail those out just to our families all families we don't know in the community who is spanish speaking so we're gonna at least mail them out to our our families that go to our district okay just a little clarification i'm not understanding you sent that out already in the english version so the spanish version you're going to send that to who to the families in our district that are in our bilingual program or esl program okay yeah alrighty moving on um we've asked uh tina pitkin to come and talk a little bit about what's going on at the moani education center as you recall we were doing some revisions uh there was a decision to you know keep the program moving forward and so we did have some change in staff we've had some hiring to do and we wanted to make sure that it was clearly articulated to the community via our website the website has now also been updated i believe with all the additions and i've asked ms petkins to go ahead and share that the program with us tonight and you can ask questions afterwards turn it over to you well good good evening everybody i wanted to thank all of you for this opportunity i'm very excited about joining um the staff over there and i wanted to say that there are it's going to be different this year there's going to be some changes at the at mec and the first thing is that it's going to be a choice program that promotes student success and i'll talk about that as we go along the first thing is that supporting students is our priority we want to support them so they're successful both academically and behaviorally we're going to use a therapeutic approach to support students socially and emotionally and this will help them to to ensure their academic success to get that support something new that we're going to implement this year is a new program model called the classroom community model this is a shared responsibility model as a member of the classroom community students will make decisions in conjunction with their teachers regarding a wide range of activities and i can't read my handwriting here an example of this is for example right now classes might have math as their first subject their second subject might be english and the community can get together and they can decide to switch that around maybe they want to do english first instead of math so the students can make that decision with the teachers sorry also we have individualized academic programming this is where the choice comes in students can design their own academic programming it could be a combination of teacher-led instruction which is pretty traditional it could be online learning computer-based learning they can also have traditional textbooks paper and they can stream classes here at the high school or the middle school so that is also an option for example we have a student who is very advanced in his math and he requires a calculus class which we really don't have the capacity to teach there so streaming into a math class here at the high school would be the best option for him yes going back to that term screaming and we're talking about a young man is pretty advanced in math you guys cannot accommodate him for calculus class so his next option is to participate vi the screaming method and using that process can a student again be involved with the dialogue that's going on in that class well we we could i think that's arrangement that would have to be made with the classroom teacher to see if that's a possibility um another option is we also have access to the plato programs and there's a calculus class in there so that would be a choice the student can make that's more self-taught right right at his own pace so if he wants to participate in the classroom then he could and if he's appropriate in doing that that that is a possibility is this the first time we're doing something like this with a student with the streaming with the student being at such an advanced level that that person is not getting the classroom one-on-one per se that he or she she needs and this is the next approach that we're looking at i think has this ever been has this ever happened again i think in the past when this has happened and certainly they have had students who are academically advanced they would use the plato program and now there's a choice because you're talking about calculus and and being self-paced that's tough it's very tough it is and challenging so i just ask you just to monitor the progress of this approach with this person and take whatever appropriate measures we absolutely will do that okay right and the other thing too is we have not been able to hire a math teacher so we may be relying on high school math teachers and the middle school math teachers also for for all of our math students so it may be a streaming situation it may be a team teaching situation with a high school or middle school teacher with one of my teachers and it could be a sixth assignment for teachers so as i'm planning the courses this week and schedules we'll have to see what that looks like and see and i have some hopefully interviews set up for later this week for math teacher so we'll have to see what happens okay but right we our expectations academically will remain high and we will follow the curriculum at the high school in the middle school so we want students to learn the very best and get the very best curriculum absolutely right thank you okay so we are on social and emotional support so as a group and individually students will have access to counseling group counseling individual counseling with our social worker with outside support personnel as well and here the classroom community model comes into play because this will help students the whole basis of the program is to help them make better decisions for themselves to be more responsible and to become better problem solvers and again they've made some some of them have made bad choices which is why they're there which is why they need the greater support so this is what we're gonna assist them with and help them to learn to become better in doing these things does that make sense okay and then also students will have access to vocational training and this would be on-site and also off-site on-site they will have access to machinery that is manufacturing t-shirts signs professional signs mugs things like that also educator rising is a community-based movement that will prepare future teachers and we can have a chapter there if we have students who are interested that's an option and off-site options are the kankakee area career center for students as well as taking classes here for for metal working or woodworking something like that so that is an option we are going to encourage students to earn their way back to their home school so they can have those opportunities so transitioning back to their home school we want to position students to be successful we would never send a student back full time because they have such great support there sending them back here full time and taking that support away surely would set them up for failure so we want to do a gradual integration and they will continue to have the support at mec and help their success here at the high school or the middle school and the things that we would look at to kind of indicate to us that they're ready to return is that they have consistent attendance they're maintaining at least a c average in their grades and that they're functioning at the highest level so we will have data sheets that have target behaviors and we will look at those target behaviors and that will indicate to us if they're ready to return the steps program is an is for gen ed students as an alternative to expulsion or as an administrative placement transfer approved by central office this allows students to continue on their education and to continue to be successful students in this program will also have social and emotional support they will also have access to a social worker daily and they will also participate in the classroom community model whoops sorry students who have an individualized education plan let me go back there okay did i get everything on that slide okay thanks so yes again they'll have access to the social worker and they will also participate in the classroom community model for example i had a teacher email me she she's going to be new in the building and she toured it last week and she sent me an email yesterday and noticed that one hallway looked nicer than the other hallway and she asked if she could do something about that to make the other hallway look as nice as the as the first one and i said that that would be a good classroom just a community decision talk with your students have them come up with ideas and they can do that and then they kind of make it their own they will personalize it students with an iep this placement at mec would be a team decision and again that would be for students who require more supports for behavior and for academics two additional programs that are going to be offered is a credit recovery program this is recommended for students who are very deficient in credits um they can accelerate their learning and again they probably would be working with the plato program because they can do that at their own pace so if they worked they can accelerate their their their speed i guess of completing the courses so then they could graduate more quickly or on time and then the crisis intervention behavior stabilization program is a sibs program this is offered as an alternative to an out-of-school suspension for both gen ed students and special ed students so they would come over this would be a short-term placement anywhere from one day up to 10 days and students would come with the work assigned by their teachers and they would complete it there for an iep student they would get the services on their iep if they were with us for a week or two weeks and they had say social work as a service then our social worker would deliver those services so because they're getting their services on their iep it's not considered an out-of-school suspension so we currently offer this no this is going to be new this is this says continuing programs that's why i was oh well you know what did they dr caro i'm not sure did they do that i've never heard of it the sibs over there i think they did it a while ago and then it was stopped okay just was curious because it says continuing maybe it wasn't consistent okay just wanted to make sure it's okay that if it had been used how it was working so we're going to have a a program in place and it's going to be separate from our classrooms and i think maybe when they did it before they just put students in the classroom for however long they were going to be there so this will be a totally separate program our our students eligible to participate those who attend nbc to participate in sports activities they are there okay now unless unless can i say unless there there was an issue while they were here and then we'd have to talk about that and see if we could come up with a plan and that would be on an individual basis okay can you go back to that list the next slide this one yes so that last bullet item there about the crisis intervention behaviors stability stabilization program so if a student was given an out of school suspension i believe he or she may not be able to participate right in sports so if the alternative is not to have the out of school suspension but to enter another type of program as an alternative can they still participate in the after school activity so i think that depends on the situation in the student and the paperwork that the home school would fill out is they have to indicate that if that's a possibility or not it's not it's the case by cases yes i think so a lot of it depends on what the situation was if there was a fight for example but in the handbook is this verbiage in the handbook the handbook that we're looking to approve don't work because i think in the handbook well let's say out of school suspensions the kids are not eligible i don't believe it says that okay i i thought going back and you may have said that as a discipline action that the kid may may not be it's loss of privilege unless it's lost but this is an alternative to out-of-school suspension right and that's my case and that's my exact point now here's the alternative does it have the same weight as preventing a student from not participating i think the real effect of this is we're trying to eliminate students being sent home and being uh you know restricted from access for their education exactly but there's there's a sports athletic component there and it could be okay that's all yeah and i think dr kara talked about loss of privilege so if whatever occurred to send them to the sips program if that results in a loss of privilege then that then that may occur then for after-school activities just clearly you know for parents and things like that because they will challenge things like this if it's a gray area it's best to be known up front what the expectations are right and then here's my contact information if anyone has any questions feel free to call or email or stop by anytime we have an open door policy even though the door's locked right so so for this year in the building that you're in do you have an idea of kind of what your capacity is and in terms of enrollment and how many do you do you know that we'll be attending day one yes so our capacity is determined by our staff so right now i have hired two special ed teachers so we'll have two special ed classrooms we have a middle school gen ed teacher and up until yesterday i did have a gen ed high school teacher who resigned so i'm trying to hire someone to replace her so that's four classrooms and we're going to be starting with 20 students seven to eight of those are iep students and the numbers and the classes are low which is a good way to start because it's new we're going to be doing this new classroom community model we want the staff and the students to you know get really accurate with that and then we'll have room for referrals throughout the year okay we are looking to do a good job in advertising the program uh we are going to be working with our with our marketing capacities to put together brochures so that we can have it at the um the uh each of the buildings so as uh counselors and so forth they're talking with staff or student families they can pass out the brochure and they can talk about it as well because we want to entice people to take advantage of some of the programs that we are offering we are looking again to have this starting in being included in the wing and 23 so this is part of the high school and these are some a variety of other services that we can offer so it's again it's putting a big toe in the water and getting people used to this as we start to develop this program so but i think our capacity right now with the four teachers would be 40 students if we had more than that we would continue you know advertising to see if we could get a december graduate to come in and then we could open up another classroom yeah okay so [Music] any other questions yes we were looking i guess before we came up with this program to probably have two or three students that was from last year to this year to enter into mec so now with some stirring with some innovation i i would like to say of the new program we're talking about 40 students right now as you see it right right but we have about 20 to 22 right now i'm sorry 20 20 to 22.

i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all tonight we're going to do something a little we're going to start with mr key favor he's got something he'd like to read here yeah so if you've kept up with the news we have charles martini passed away and um just to let you know he was a school attorney for us for 50 years and just interesting it's it's all online and you can read all this but just want to share a little bit so he graduated from high school in 1947 and he planted his plans were to attend indiana harbor college that was interesting he had a quick detour to ball state university led to a degree in social studies and business education 1951 from there he served two years in the u.s army and then um he entered the school of law indian university in bloomington where he was an editor of the indiana law review and a salutatorian of his graduating class pretty president so in 1959 charles and i believe he goes by chuck moved to wabash where he opened his own law firm and immediately began making an impact upon the community he was instrumental in the formation of the metropolitan school district walters county he served as school board attorney for 50 years and so and i also just want to mention that we have in our files are in our information here in our little library at msd wall bridge county says the metropolitan walrus county indiana msd july 1 1959 to july 1st 2009 the 50th anniversary its formation in history and it was written by charles r t d attorney june 1 uh 2009 so very interesting read about university of wabash and the formation of that and so uh obviously we want to thank him in memory of him for everything i think now we're going to do it i'd like to have all those thank you okay so we'll move on then with our regular scheduling meeting future board meetings august 23rd september 13th and september 27th all here at p.m there aren't really any revisions of the agenda except for under the human resources recognition under public recommend recognition we have a recommendation to approve the 275 donation from the cheer camp sponsors we'll make sure that we put them online because i don't have one there's a fairly large contingent of that also we have a recommendation to approve a donation from volleyball sponsored which is also a large contingent of people that i am agreeing but don't have notice okay and that's for the ball from the volleyball fan sponsors for the northville high school oh thank you very much all right the northfield chair camp donations salon 135 bailey's pizza barley parlor lynn's restaurant wabash county casa the walt family hannah melissa martin amy palms abby rhodes and sarah myers for the northfield volleyball sponsors this is a little bit longer but that is andreas weevil nick of consulting catherine baker tony hoover uh i always pronounced her name wrong i'm like like look laquila sorry uh jennifer transit uh william watson tony heritage monica kuhn tiffany stith andrea burke theron sluss troy bear deb shankle jojo's old factory shannon schreiner mitch snyder tresco brothers excavating indiana rv ronald sale michelle reaver scott humper hoosier chiropractic south side supply gaunt in the sun empark holdings huntington university mckellip seeds first federal savings bank brainerd snow removal walmash county sheriff's department hoffman's nursery and landscaping on custom services fort wayne reinforcing inc andrew rice max tan and first farmers back bank and trust so we have a lot of people who are interested in making sure that our students are being able to to do the things that they want to be able to do in their extracurricular activities so those are the donations and so at this point we just need to accept those filing motion to approve that second motion and second to approve the donations i'll ever say hi hey school recognition yes i do have one even though school has not started for our traditional schools but um angela dunn she is uh in charge of the wabash kasha and she actually just sent to our mailbox just our general mailbox at msd basically a recognition that she wanted to share so let's read that angela dunn shared that the wabash casa held their annual back to school bash she said that they served 330 kids and those 330 kids 97 were from msd school district angela also shared that they appreciate coach haley zulman for sharing the junior high and high school cheerleaders in helping out in this event the support from them was awesome so appreciate haley and the junior high and high school cheerleaders that's actually from baltimore so i thought that was a very nice thing that she wanted to recognize them that's all i had okay so moving on to the public comment for agenda items online all right we passed that we'll go to the consent agenda items uh first up is the approval of our minutes from the last week second motion second to approve the minutes from our meeting on july 26th in favor say hi okay claims oh i have no questions you okay matt you'll get a second i'm gonna shut the second to approve the claims all right right [Music] i just have a couple things to address just the first thing is the end of the month statement for july so there shows you the fund balances uh for each of the funds at the end of july things can things are still looking good and heading in the right direction nothing that stands out on any of those at this point uh the second thing is then the budget estimate this is the last fund that we have to present a budget for as far as the dlgf is concerned so this is the education fund we'll talk a little bit more about finalizing bringing all those budgets and finalizing those in the next couple board meetings but this like i said is the education fund you see on the far right hand column that's what our budget was for the calendar year of 2022 the next to it on the left hand side is in the proposed advertised budget for 2023.

all right well good evening and welcome to this regularly scheduled board meeting of the azusa unified school district on august 9th 2022 the time is now 7 05 pm and we are going to first move to our flexion next we move to item 4.2 roll call and we'll begin with board member rodriguez pena president board member beau here board member adianas present and i board member greer i'm also here uh board member cruz gonzalez is out sick this evening we will move then to 4.3 which is approval of the agenda is there a motion to approve tonight's agenda moved by board member ariana seconded by board member rodriguez pena any discussion then we will move to a vote reporter roger gaspina yes board member bo yes board member arianes yeah and i am also a yes and so the motion passes or yes to one app moving on to 5.0 report action of closed session items there are no uh items or action to report which brings us to 6.0 recognition and awards and specifically 6.1 introduction of 2022 2023 student board members and i will turn to you mr ortega thank you board president i am extremely excited tonight to introduce to the board of education and to the community our three student board members for the year i have had the pleasure of interacting with our three student board members this over the course of the summer and i am going to tell you how impressed uh these dynamic student board members are we had the opportunity to attend a csba student board member training with daphne and carolina natalie was at a a camp at uc irvine so she could not attend and we did ask for permission but they said yeah you can't really miss and so we didn't want her to miss that opportunity um we have also had previous uh recent discussions about other training opportunities that we're looking at and so next next monday we'll be coming together to discuss those and so just their enthusiasm their positivity their interest is is really really refreshing um i want to remind the board of education uh kind of the the logistics that we have with our student board members we do have a student board member from each of our high schools the meetings our board meetings are divided uh by three and one student board member attends our board meetings in person uh for the entire the entirety of the board meeting and two student board members attend the beginning of our board meetings to give their student board member report uh and then they're free to uh to log off if they wish to to attend to other things and so it is with great pleasure that i want to introduce to you first and foremost our student board member natalie de la cruz who is from azusa high school and she will be our board member with us for the first third of our board meetings uh here in person i don't want to say much about them because in their in their board reports today they're going to talk a little bit about themselves so i don't want to give away too much so welcome to to natalie online okay yeah why not let's do it [Applause] online i see here carolina dominguez carolina is from glaston high school so she will be virtual this first third so welcome carolina and then uh from sierra high school we have uh daphne uh daphne is also joining us virtually uh today and so welcome uh daphne her last name i'm sorry daphne pinedale from sierra high school so welcome we look forward uh to uh our journey together this year um and just as a as a as a note um i know we're gearing back up uh but uh i did tell them that uh on action items uh we probably there probably will be asked for a student preferential vote and so we talked about what a yes means and what a no means um and so um if uh the president can try i know it's i know it's difficult sometimes to remember that thank you and welcome welcome okay then we will move to 7.0 and 7.1 specifically public comment on agenda or non-agenda items this is an opportunity for the public to address the board of education on agenda or non-agenda items individual speakers may be allowed up to three minutes to address the board of education on any agenda or non-agenda items when the public wishes to address the board on an agenda item they may fill out a blue card stand at the podium or raise their hand while in zoom attendance the board will take blue card requests first followed in order by speakers at the podium and then those in zoom attendants it does not look like we have any blue cards here and no one here for the podium uh lika do we have anyone online with the hand raised we have no hands raised online okay then we will move to 8.0 comments reports and requests by the board of education and we will begin with board member arianes good evening everyone how are you guys doing today welcome back it's the starting of a school new school year and uh i'm really excited to start to start this new school year we have a lot that will be coming our way um we still have much to do and um i'm really excited and welcome to all the teachers and administrators that uh are coming back this this the next week full full force with the students so and students welcome back um really excited to start this year um i would like to to to ask our our cabinet uh for updates on the surplus properties um we can go ahead and get an update on that um and also too um what what does it look like uh people are asking right um the new freshmen are coming into uh asusa high and um and we will not have ninth graders at gladstone high school this year and so what does it look like um for the activities for alumni i know a committee was going to be formed if we could just get that information and the board can find out about and um also too um one of the things to uh we had said uh the programs right the programs that um the coding such as coding and so forth i know that we had a conversation um uh this last year about um the programs that we are um going to roll out on new programs and what how how are we um communicating this with the community to make our district more attractive thank you and board member beau thank you good evening everyone um welcome back to the 22-23 school year beginning of this year is always very exciting and share everyone's enthusiasm um just a couple of quick announcements um i was really glad that we rescheduled our board meeting from last week so that it enabled us to attend um azusa's national night out on tuesday august 2nd it was wonderful to have the district have a presence booth the golden days committee having a essential booth with hot dogs i don't know if we can compete with hot dogs but always something to think about um and coming from a law enforcement team and myself uh being able to celebrate and recognize our law enforcement and first responders was particularly meaningful i know i just made a joke about hot dogs um so that is my segue um to uh ms jamal giving a a public thank you in recognition of the great dinner we had tonight the board meeting dinner catered by nutrition services department i think if that meal is any any indicator of the scratch cooking and the uh the world cuisine menu that our students can look forward to i am personally very excited and very hungry so i i would like to extend my appreciation to all of the nutrition services thank you very much board member rodriguez yes uh good evening uh good evening everyone welcome back to all the um the superintendent cabinet administration student staff and the parents i uh just want to announce it um i did visit the summer school i have visitations and i went to five different school sites it was real nice to see the students very excited to show me their projects that they were doing in the new stem program and teachers are also very excited also that we were there and i want to thank um think together and the administrators staff and assistant superintendent norma camacho for taking me on that great tour on the hot morning but we made it to all five schools and um the summer library had a mini fair this summer also children were having so much fun there this is beautiful how to spin the wheel where we gave you know um book markers pencils crayons and the monarch butterfly a little magnet to put on their um refrigerator and um i want to thank tenant ortega he's passing through and we needed to get away from a minute so he continued to um do the spin that we uh turn on there was a long line there and he's like and he's working so he did a great job but i also want to thank um natasha and stella and the ladies and nutrition services they served a delicious lunch to over 200 students and even i had the hamburger with the wheat bun and it was pretty good it was good you know so um i see the kid with the big old watermelon and it was it was very nice that you know nutrition services is coming back um azusa and glaston high unity hype at encanto park in in the city of azusa it was nice to see the students and the staff administrators coming together from both high schools i walked with a ninth grade student and him and i were just talking about and he was from azusa high and where he was talking about how beautiful the canyon was and he was from nicaragua and you know he's you know because students have lived here in the city but they have not been up to the canyon and nathan nunes a graduate from glaston high school he did a lan acknowledgement and the students were very impressed by that um then i went to oh then the students went to memorial park played games had lunch together it was really nice but only one thing a while i want to thank mr fernandez for including azusa beautiful to walk with the students but one thing mr pronouncer got to tell me he told me that it was going to be a one mile walk but he didn't tell me it was one mile up the hill and down the hill there's two miles and i told him i was gonna call him out today about this but that's okay i have one on him um the azusa women's club i went to the annual leadership seminar and uh super kendra ortega in his cabinet unions uh representatives from aaa csca 8fa ama all gathered in this beautiful morning again it was nice to see everyone all together having a great time they had the city of azusa manager sergio gonzalez spoke on leadership and on the city about the city the room was decorated with superheroes and they had super powers and um again i want to thank the secretaries hope ewan melissa lisa and stella and all the ladies in nutrition services i know they were there early in the morning decorating everything and being sure everyone was fed i just want one i have one announcement it's the 13th annual kathy's cool cuts for kids it's on sunday august 14th from 12 to 4 p.m at memorial park three haircuts three backpacks and school supplies for all they are not necessarily to be students even children anyone can attend and i want to thank mayor robert gonzalez for continuing this great event every year thank you and does the board member rodriguez painted that does that mean that you were able to get all your steps in on that particular day and then some and then some okay like oh i could do a mile i mean i walked in the miles every day but the time was in the train it was going up and then the rocks and this and that but i'm i'm here today all right all right i get it and then i actually don't although i recognize that some are fully back i i don't want to welcome everyone back just yet uh because there's still especially students families there's still a little bit of some summer time left and so go to the beach hop on the gold line and and go on an adventure go camping go up in the mountains go on a hike you still have time uh and and and be prepared to start uh next week when when we come back fresh and so i'll i'll welcome everyone back at next week's board meeting but um for now i'll say uh take take your time take your time um and that's that's all i have for this evening and so we'll shift then to 9.0 and 9.1 comments and reports by superintendent cabinet and student board member we'll begin with student board good evening as mentioned before i am the representative for azusa so a bit about myself is that i am an ib and ap scholar and i have taken college classes at citrus and um i have recently attended uc irvine to participate in a stem program called osmo so with that said i will begin the update for you so azusa high school is excited to begin the new school year to begin azusa and glaston students participated in a student leadership seminar um on july 27th um azusa and gladstone band students has been collaborating together at a summer band camp and later this year they will be performing together at a conjoined field show mr fernandez would like to publicly thank all the mot and azusa staff members for their diligent work to prepare for the upcoming school year and lastly we are excited to meet the new 9th grade students at the lean crew orientation that will take place on august 12th 8 am that is all thank you and carolina hi again my name is carolina dominguez and a little background about me is i attended murray elementary and then center middle school and i'm an upcoming senior at gladstone high school and so far our staff and students are excited to start the new year and for us today registration for glaston high school is thursday august 11th 10th through 12th graders will start student registration and on 10th graders will be from 1 30 p.m to 3 30 3 00 p.m and then 11th and 12th graders will be 8 o'clock a.m to 12 p.m and friday august 12th will be makeup registrations and also our first varsity volleyball game is friday august 19th it is a home game versus baldwin park at 5 o'clock p.m and our first football game is also friday august 19th at citrus versus sierra vista at 7 00 pm thank you you and daphne hi good evening all board members my name is daphne pineda and i will be the student representative for sierra high school i am a former student of lee elementary foothill and center middle school and azusa high school this will be my second year attending sierra i will be taking ap government which i am very thankful that sierra high school is now offering ap classes such as ap government apr and ap spanish this will be great as it gives students at our credit recovery school an opportunity to feel included and not as if we are less than the students from our starting school i am i am currently working on being a two-year completer for both medical careers and forensic science cte programs as part of leadership class i will be planning and organizing many school activities i will also be the student wasp representative where i will gather information from students and provide feedback to the team and assist in the writing process of our school report finally the staff and students would love to thank you for the new paint job our campus received this summer the campus looks great thank you all for your time thank you uh board president i just want to uh take this opportunity to uh say that i'm very thankful that i had uh some really um good uh chances to engage uh with our parents and our uh community this summer some of which have already been mentioned to uh today so it was nice to move uh the board meeting and be able to participate in national night out uh very impressed with the um the attendance uh we had our mariachi uh playing there uh and it was just a good feel to see uh community members come out and all those service organizations uh promoting um what they have to offer to our community so uh very thankful that we were able to participate in that and um engage with the community uh in addition to that uh the city of azuza um reamped their uh city uh their concerts in the park series uh so i want to give a shout out and a thank you to the all foundation um who uh has their present who had their presence there at every single concerts in the park and in addition to promoting the foundation we had an opportunity as a district to also promote our district and so i was able to attend selena the selena covered band and my family was able to uh to join me and they they had a really good time out there dancing and it was just a good time and again to just to engage with the community and then lastly the opportunity to have one-on-one conversations and phone calls with families from all of our school sites including adult school including our special ed including our matp uh and just connecting uh with with uh folks and and talking about highlights talking about uh how we can be more supportive uh talking about their experiences over the summer and how excited we are to see them this up-and-coming school year um and so i'm just very thankful that people took the time to uh carve out a couple of minutes and spend time with me for the uh phone calls that went out to families uh from powell ellington uh and uh gladstone uh took a little extra uh time to speak to them about school reorganization and the transition plan to make sure that they understood what the transition plan was if they had any questions any clarity around that so again just very thankful for the opportunity that the community gives me to be able to uh to have these conversations with them thank you good evening board of education staff and community uh last week i was also i also had the opportunity to attend the asusa national night out event i was super impressed uh with just how well organized the event was and it was very very cool just to be a part of the community and just interact uh thank you that was that was outstanding later this week we have our annual new teacher orientation it's on thursday from 8 to 12 in the pdc room b this is a wonderful opportunity for us to welcome our new teachers for the upcoming year to asusa we really do try to roll out the red carpet and have names or rather faces placed to names and so that is this thursday i want to thank our aea partners our executive board for partnering with us for this event and really help the district make this a special event for our teachers by providing lunch for for our teachers on that day thank you good evening i am happy to announce i'm going to stay on the train of nutrition services for this evening and i'm happy to announce that our district is 100 district-wide cep um funding which means even though all of our students and families eat um free for this year we actually qualify to get the highest reimbursable rate that is out there so i'm happy i want to thank um our consultant deborah amos as well as in collaboration with ms stella on their efforts on submitting the application and all that's required for us to get that approval and lastly i want to share we will be having an iron chef competition where our lunch teams will be actually creating meal items that will be served on august 12th at glaston high school we will be judging and the item that wins will actually be a menu item in the fall so thank you good good evening uh we are pleased to report that we had over 1800 students participate in our summer learning programs this summer it was very exciting to see the enormous interest and being able to serve that many students we received a lot of positive feedback from staff and students about the curriculum that they utilized in the classroom and the opportunity to engage in really hands-on problem-based learning so that was wonderful i also had the opportunity to attend the azusa live summer library mini carnival and again back to the nutrition services just a shout out to them for the wonderful barbecue that they provided and it's nice to to see these events start to come back in person thank you well now we will move to 10.0 general functions and first 10.1 approval of 2022 2023 board meeting calendar before i turn this over to you mr ortega i'll just uh want to remind the the board based on the conversation that we had at our uh recent governance meeting that i i hope that we can very quickly get through this one and then we can get into the to the business of other things that are on the agenda but there are a couple items that we have on here that it would be good for us to review on our calendar three in particular absolutely um so i will start off with the board governance board governance right now is slated to take place on october 11th so looking to see if we can get consensus to move that to october 25th um in talking to miss pride who was uh our facilitator last time um she is not available on the 11th she is available on the 25th and so uh based on the feedback of the facilitator i think i recommend that it would be a good thing to continue uh with the same person and so looking to see if there's a consensus to move governance from 11 10 11 to 10 25.

they've been tremendously welcoming to our team welcomed us into cabinet spaces into professional development spaces even into the back to school bash which was a blast wanted to give you a few updates and we'll absolutely share more in the next couple of weeks the tntp team has hit the ground running we are a team of at least 16 and we will be pulling in team members as needed so far in this school year we have designed the assessment strategy for this year knowing we're going to need to revisit that next year as we start to take feedback from school leaders around progress monitoring we've had folks facilitating leader pd and teacher pd and participating in school openings today i was at central for arrival and it was wonderful i want to share with you our six major goals that we are aligned across both the tntp team and the adams 14 team we are all working towards these goals this year we are hoping to retain 80 percent of teachers and leaders who are meeting or exceeding expectations we know folks are really doing a fabulous job and we want to keep those folks in in this district we are hoping to see 90 to 100 percent of tasks in core content areas be aligned to the state standards and be coming from an approved curriculum uh in terms of academic outcomes our goal is 1.5 years growth for all k2 students in ela sla and math we expect to be moving in the direction of 40 percent of student students here in adams 14 to be meeting or exceeding expectations on cmas our goal is 95 average daily attendance across all grades and uh our goal of retaining all students here in adams 14 is we're hoping for 90 of students who start the year with us this year will return to us next year because we know parents vote with their feet and so we expect folks to stay because the quality of education they're receiving what you can expect in the next three to six months my team is working on an equity audit right now they're analyzing 10 years worth of data to really understand better what's happening and how we can allocate resources to best support the team here in atoms 14.

so um all those the all those questions were were asked and we provided answers the other one was why did we choose ephesus so ephesus is the lighting fixture i think i'm saying that correctly ephesus is the lighting fixture provider for our application so a couple of reasons why we chose that is that the fixture more matches what our communities are used to on how these lights look on poles in addition it was a very cost effective solution there were other providers that were mentioned that were very cost prohibitive and so based upon those those particular issues we landed on our recommendation from schneider which was the ephesus lighting so uh there were also the final question that was i thought notable was well how do our school leaders feel about whether they would use the lights and the rgb lights and and what that what was their take on the project overall and so brian yee was there last night as well and he did agree to come this evening and so i'd like to call him up if it's okay and and have him provide his perspectives being a long-term principal at greenfield junior but now the new principal at highland high so brian can you come up and join us you can sit next to dr santa cruz there thank you sir very much good evening madam president governing board members uh thank you for the opportunity to be here um it was exciting from my perspective to hear about the options for highland high school and to continue to make it the premier high school in in the state of arizona and my first thoughts my my responsibilities as the principal at highland high school is to ensure whatever enhancements on the campus that it benefits as many students and staff as possible not just a select group or area and i feel obviously this will enhance any sporting events for our girls and boys teams in our stadium the um opportunities to do whether it's the player intros halftime introductions the natural anthem spotlighting and using something excuse me that is state of the art language that was mentioned earlier this evening that can enhance those opportunities for students but i also feel our music programs can benefit from this opportunity and but i that was my first thoughts and so my first then uh reaction was to contact and speak with our band director our assistant band director which i spoke with this morning and it took them first initially by surprise and how that could be utilized in their performances and their initial thoughts were no we can't use something like this due to our festival rules and regulations but then as we started talking about it more we as a district would be one of the first districts to have this light option in our stadiums and as we start utilizing that in small ways and showing how it can be used we feel other schools and stadiums would follow along those lines and down the line in the future this would be technology that can be used by many other campuses for future festivals etc i didn't want to limit it to our campus conversation so i reached out to the person who i feel is one of the most knowledgeable people in the music educational world and mr chip durham who's here tonight i spoke with him and wanted his insights and thoughts and initially his reactions were the same as our our band folks but then as it marinated and i think as he spoke to others he saw the possibilities of this technology for the programs and how it can be used to enhance our students and our programs at highland high school and each of the high schools within the district it's very i find it similar to the benq boards that are being installed that initially there is some hesitancy on using those in the classrooms but then as teachers have become more comfortable and receive training and utilize that technology they become masters at utilizing that and enhances their teaching craft and i feel that's my responsibility to provide the training and the resources for our staff to fully utilize this technology in in many different ways and i think really the sky is the limit with what we can do with attracting students to our our campus through the use of this technology through the different events that we currently host and ideas that we've already started brainstorming about in the future for our campus and i was curious mrs wood you were there last night as well did was there anything else that you heard last night that you'd like to bring out and see if we can answer your any further questions that you might have i think you covered most of the questions that i heard last night i think the one i was thinking was the the ephesus versus the other brands concerned about the quality of the ephesus that there's been some i guess as different stadiums or maybe the legacy or something has put them in that there's been some oh i don't know okay but you feel confident in the quality and i do so so going through and looking and doing some research on it the it's so lights are judged by efficacy really and that's that output and the quality of those lights and what and all those culminations of foot candles lumens and and those things tied together and what that output is put on to the directive or the workspace or playing field and emphasis from from what i've seen and and what they could do in this specific system is put that uh put the most efficient quality of light onto those surfaces that we're looking to um provide for so we reduce shadowing and some other things like that so i felt comfortable in in the decision with with emesis thank you so keep in mind to mrs wood that there is a 10-year warranty so bumper-to-bumper as mr woodward had shared the other question that came up last night was about the driver going out but then the lights failing on so that it was constantly on instead of being able to turn off so i had asked um brandon if he could respond to that particular question okay thank you yeah and so the way that these are this is far more technical than you probably care to know but uh these fixtures are designed with two drivers so if one goes out uh these things will still operate just as they were intended to uh it's kind of a backup failsafe because if something's gonna go out on this fixture it's not gonna be the led more often than not it's gonna be the driver so um building these with dual drivers means that if one of those drivers does go out it will continue to operate just as normal the only thing that you'll ever notice is you'll probably get an alert on your app that says hey fixture 12 on pole 4 is has lost driver 1 and that's something that alerts ephesus to be able to go out and actually replace those fixtures before you even notice that they're off and i think as part of schneider electric's process regarding this project so they are pretty much the general contractor for this project so as part of their performance requirements associated with the cooperative contract that we are utilizing for this procurement there they absolutely have to jump through some hoops and verify that they're doing various things one of those things is going out for competitive bids and making sure that they're getting the best value for the product that they're recommending so not only do i have confidence that they're doing that but it's also a requirement for these cooperative contracts so those those types of things too i'm aware of that that make me feel comfortable regarding moving forward thank you were there any other questions i think i think that everything's been covered except i really want desert landscaping more desert landscaping less turf because i am concerned that once we do artificial turf there is a replacement factor so down the road some future board will have to consider that and desert landscaping is so much cheaper and it's drip irrigation so no fancy so it kind of brings up one of the questions of again the curb appeal and how do we make sure that you know it's appealing to everyone so that's something that we're going to keep keep facing and look forward to i had one other thought mr yi i was thinking about at some of the um maybe graduations or even some of the games i've seen maybe uh fireworks or different things i wondered if if these kinds of lights could maybe replace that maybe that could be an expense that could then we could funnel into the lights you know or some maybe some of the other things like that that we've kind of added to kind of bring some excitement and pizzazz to some of our i think it's the homecoming game that they do that at and maybe yeah we um we were just having that discussion yeah and that's all new to me as the high school principal so finding out that we have fireworks at the homecoming game but yes this would bring we weren't this would bring a different option that we would not have to incur cost for fireworks that we could do something different and i feel when these visiting schools come and they see that too that brings a certain type of excitement when hamilton or saguaro comes to our campus and and sees this kind of display it sets a different kind of tone and excitement for not only our crowd but for the visiting crowd as well thank i will say this is the one piece i've struggled with is spending that little bit more for the colored lighting because it is more of an upgrade instead of a need um but in the overall cost of the project it's a very minimal minimal amount and if it's something that we would want in the future i kind of feel like it's now or never and while it's a very minimal cost now i think it's better to do it while it's minimal instead of waiting and then somebody wants to go back not me because i would be like that frugal person but some future board member would say darn we need those colored lights we got to go back and do it for 500 000 and i'd be like don't do that so that's how i've come to live with it but we do need to be careful we have to consider our taxpayers and and their generosity but i do think that because it's such a minimal amount as and if we could save money in other areas we just have to be careful to be thoughtful of our taxpayers my personal opinion again my personal opinion again talking about the life of these lights i feel that expands the light of the the life of this project um again we're not second guessing ourselves two years three years five years down the line we're maximizing that life not only within the 10 years but beyond uh just similar to what we do with anything else i always will try to look to not necessarily what's keeping us in the present or maybe even in the past so like for like change i don't necessarily like to look at again with technology changes and that goes across the board from flooring all the way up to lighting and mechanical systems i don't necessarily need the true cadillac but i need something i would like something or i like to view it as getting something that propels us forward forward in the sense of we're already not necessarily we're on the cusp or where we move into that future rather we don't have to jump forward into it but we have a capability to move forward into it with the technologies that we do decide on our or choose to to purchase well i have to say that it went from four hundred thousand to two hundred and fifty thousand made it yes more affordable i know sorry that's okay it just was like if you take off 150 000 i'm good with that dr santa cruz yeah i just want us to consider while i do respect miss humphrey's issue as it relates to xeriscapes and desert landscaping and though some of those features can be beautiful in our climate for sure and would like to see us maximize that as much as we can there is an appeal for that building that's important for aesthetic purposes to our public beyond that though we've focused on the stadium issues and while that's an important area i'm focusing more on the maintenance issues with rusted fences and looking at candle and lumens in parking lots and drive areas and the safety related to that as i stated at the last meeting so for me that kind of outweighs what it is that we're focused on and that would be the the stadiums those are absolutely important features don't want to minimize that but we did see a cost savings chart on one of these slides and that is an attractive piece with a 60 savings on energy consumption i think our recovery rate financially there is pretty decent thank you miss you jenny do you have any questions for those members up here before we thank them no all of my questions have been answered by other questions okay well we thank you for your presentation thank you very much thank you all thank you i think she did maybe we can try and call it we can drop the mic moment yeah she's gonna vote i'm just waiting for miss miss you jetty we lost mister jetty so we're going to wait for a moment and then we'll and then i'll ask for a motion and then if we have any other discussions miss you jetty are you back with us yeah great thank you i'm sorry no you're wonderful i'm glad you're back i was going to ask for a motion for um 6.01 the phase 2 energy project which we just discussed board members is there a motion madam president i move that we approve item 6.1 phase 2 energy project led lighting upgrades smart irrigation and artificial turf thank you dr santa cruz is there a second thank you miss humphries it's been moved and seconded is there discussion i think that i gave all i had in the i just added my thoughts into the questions so okay i think i'm good thank you miss you jenny did you have anything else to add no i don't thank you dr santa cruz nothing yet okay i agree with what you guys said as well and i'm very appreciative and respectful of our funding um from the state from the bond and override and this particular project is from the bond and i know that we're scrutinized very carefully the dollars that we spend and by law we've we have explained how we will spend that bond money and this falls within what we presented to the public when they approved it but also i appreciate that we go above and beyond to make sure that we spend in a way that meets the very best needs of our district and we're thoughtful about it and so appreciative of the funding i also really liked as you mentioned dr santa cruz that this is a bond spend in which we will recapture our spend through savings from different energy savings from water loss for maintenance and utilities and that's exciting to me to see us spend money that will actually come back to us so um and i agree with you too on the the the lighting to have safety is important i think the turf it will be interesting to see this will be a good practice to see is it worth the funding to add turf or is it something where we could do more xeroscape or whatever as we keep moving forward so i think this might be a good a good look at that and and then finally the rgb um i think we can use it in a way that will bring i think it will make it worth its its cost and especially as we look forward so that's my thoughts as well but i really appreciate everyone's attention to this and reviewing it again and again as we've gone through so if there's no further discussion just i do have one more thought i do appreciate that we were able to talk about it and have the presentation two weeks ago and then review it again tonight so that we can really get our questions answered and i think it's important to just have that time to really think about it before we made a vote so i appreciate that we didn't just talk about it and then make the vote in one night so thank you for arranging the agenda in that way so that we could you know discuss it i appreciate the input for the um committee and their questions i just think something that is that's going to have you know it is a high cost we will recoup that money but it is a big project so having all that insight and information is very helpful thank you if there's no further discussion i will ask for the vote all those in favor of approving phase two energy project the led lighting upgrades smart irrigation and artificial turf please vote by saying aye aye aye and any opposed with me thank you that will pass appreciate that and then we have an adjournment of our brief board business meeting uh may i ask for a motion i move to adjourn thank you miss humphries is our second thank you dr sanders second thank you it's been moved and seconded that we adjourn all in favor please vote by saying aye aye aye and any opposed with me okay thank you we are adjourned thank you very much thank you

was it a collaborative effort with the parents and the staff or was there any pushback from the staff because sometimes people see me see when you hear mec they they look at it as a negative connotation somewhat you know i'm sorry i'm just saying it and parents now are they pushing back any parents pushing back and say you know this will benefit your student if they were to be a participant in this particular program and do we have parents out there saying no and then who makes the final decision that's the message we want to give that this program will benefit students it absolutely will no doubt about that and i think the answer to your question is we're having both we have students who are asking to stay to remain we're having a parent who knows this would be good for their their son or daughter but that son or daughter does not want to go so then that's a conflict within the family that they have to that they're going to have to um discuss the final say will be i think the schools depending depending on the reason for the referral because one thing dr kara talked about is going forward in advertising this program because it will be very beneficial that we might have parents and students requesting to go there and then we would look at that and certainly honor that if this is going to help the student then they're going to become more successful but sometimes depending on what happened at the high school to precipitate the referral they may not have a choice so again that's not going to be on an individual basis okay thank you very good thank you any other questions thank you very much great good presentation okay next next up is business ken or you're on deck no you're not you're at the plate you were on deck before with two strikes yeah wow that hurt that's all right um well good evening board good evening dr cara and to the public um let me just go through a few things that are going to be on the agenda these are just kind of have a little discussion on it and but on the agenda for next week's board meeting the first one is to establish a date for the public hearing for the um 20 that that should be 2223 tentative budget that budget hearing will be september 13 2022.

the main differences the main differences there is to allocate appropriate for the salary increases in the classified staff and then any potential salary increases that we would have in the certified teaching staff obviously we won't know those until we go through negotiations in the fall but we always want to make sure that we allocate and prepare for that as well so that's where the increased differences would complain the only thing to bring up there is i kind of made a note off to the side was the transfers we don't actually allocate that in the budget because it's not considered an expense however it is reported as an expense but that is reported in our dlgf statements in another form so i just wanted to show you what that amount would be uh estimated at that's the estimated amount chris for the coming year 23. yeah yeah and we always do a resolution in january that gives us a max so that would be the max amount um more than likely and we do it on a monthly basis and so we would do a resolution for those transfers in january good question the preschool has the biggest jump in sellers how many preschool classes are we running now so i know we've added a fourth grade class for forty-year-old classroom at south woody and we've added a three-year-old classroom at metropolitan just one three four now they have two two three girls okay those are two teachers in each one or like this again because they have to have a reiteration [Music] how many kids 18 18.