001Good afternoon everybody. I'd like to call to order the committee of the whole agenda setting meeting at 4:23 p.m. on October 13, 2025. Um we will start with any public comments from those in attendance. Any public comments? Okay, hearing none, we'll move on to our committee reports or we'll move on to reports in general. I'm going to ask for a uh solicitor's report if any. >> I have nothing for public session. Um are you going to talk about the executive session? You want me to? >> Oh, we're going to do that at regular work. >> Oh, you'll do it there. Okay. Yeah, I have nothing for public uh session. >> Okay. Are there any administrator reports? >> Okay. Um, superintendence report. Anything is of note? >> Uh, nothing at this time. >> Okay. Um, I
002would like to make a report that I would like to thank Dr. D for his 90 days of service that lasted seven months. Uh thank you for all your insight and valuable information that you've passed on to all of those in the district and for um assisting us in the hire of uh Mr. Matt Moles who is with us today and hopefully we can look forward to many many great years in the future. >> I did have one comment I need to make. >> You need to make go ahead. >> I apologize. You know the the Dr. D keeps saying about how his wife was upset that he put so much time in. She calls me every day asking if we can get extended. >> I can see jelly jars flying. >> Yeah. >> Moving
003on to the committees. Uh, director Kreml, building and grounds. >> I'm going to defer to Mr. Coaches for this one. >> Okay. Uh we did I think it uh Ev and I got three um engineer proposals back for the paging at RKM and at the middle school and uh I think they came back pretty good. Um we went with Marcowski. We got a quote from them. We got one from Gibson Thomas outro and then we got one from CGL. They did the electric project, the switches and the um generators for us and um going to present them to you. uh CGL um probably divi probably provided the most detail what they're going to do scope of work but they're all the same but what they're going to what they're going to do is actually come
004out evaluate the project come out look at the site document the areas of cracking potholes and damages which I already walked through with her but they're going to provide a report back to the board back to the owners and recommendations on what they think any core samples that need to be done anything that needs to be done for us and make sure or we're bidding out the right thing that we need. Provide the report back to the board and they're going from beginning to end. They're going to have a topographical survey. Uh they're going to provide all the bid documents, bid administration through the the bidding out process. They're going to be providing the construction administration signing off all the payouts. They came in at $30,900. >> Which one was that? >> This is CGL
005engineers. >> 30,900. >> That's who you're recommending. But we're going to go all three. >> All three of them. Yeah. Then we go up from Gibson Thomas. They came as well too. I walked them through the parking lot and again they're going to provide all they didn't go detail with CGL did, but they're going to provide all the same services about getting the bid documents ready, bid administration, construction management, sign off the payouts. They came in at 39,000. And then the third one I met with Marcowski last week and did a walk through with them and um they gave me two proposals because the one was about if we do that side road there connection. Um the the main one though for compared to everybody else there's well the other ones are going to also
006design that too if we go with them to have that there. Their proposal came back at 114,000 for the base and 19,500 for the additional work if we do connect those roads together with the safety gate there. So that was like 33,500. Um, >> wait a minute. >> That's >> Wait, wait a minute. So this is the same information that we are going to the same engineering proposals >> and theirs come back three times as much as the other. >> Okay. >> I mean I know working with CGL the project. I know I talked to Ed about this who we were going to recommend to the board but um they gave us the I mean they gave really the detail here what they're going to do provide the board map us out go offer I
007mean this is a no-brainer for me when you're bidding jobs >> when you bid that high because you don't want the job and we need three bids >> so they're making you know it's possible they're making sure that we're not considering that because >> their time frame might not work and all kinds of things. So, they're giving us the three bids because they know we need that. >> That would be >> Well, I'm sorry, Eric. Did you get um references from other people as to their work? >> Well, we did work with Marcowski and CGL already, >> right? Yeah. >> So, I feel I mean, I feel comfortable with what CGL provided us. I mean, that whole project that was a two over a two-year project. Remember the switch gears were lead times and and
008the uh >> and they did a good job. >> Yeah. There was only one thing that I was upset with them about. What's that? >> Well, that the thing about remember the Ruth room we had to do the um the extra charge. >> That's different. That was the ERU project. >> Oh, okay. >> That's the ERU with with East. But no, this I mean that's I mean they kept us still even though we did weren't doing work regularly. >> It was just a good process. I think for the money and what I've dealt with you >> I've worked with all three of them. So I I don't have any issue. >> So did they say that um CGL did they say that they would pay for the core samples? >> No, we would pay all
009them if we need them where they we would pay. That's all of them. They all agree. They all said that they would determine it, but we would have to pay for the core samples, which I get. I >> Yeah. No, I get that. There's we're going to go they're going to give us a report. That's why I think it's comprehensive. They'll come present the report to the board with what they found before we do the design and everything. Okay. And I know at the meeting with the township, we're meeting with them Wednesday at 10 to look at that road Craig Road to see what you know what our ideas are, what they think about it. So we have that all predetermined before they design work or anything like that. So between CJL and Gibson Thomas,
010who has done more pavement and/or parking lot work >> between those two organizations? I know I've seen Gibson Thomas trucks. >> Yes. >> In in our area. >> I've never seen a CJL truck at all. >> I I know they have they have a civil engineering division. >> Gibson doesn't recall except one of the renovations elsewhere. >> I didn't do that because the fact on another project, but I can get them more information. >> We just leave it as we can leave it blank. So, if we could just put on blanks at the board meeting and we could fill the blanks. I'm not sure how large of a company this CGL is. But Gibson Thomas, they do a lot of >> Yeah, they're big. >> They're big. And I mean, I I've dealt with them
011over my whole career. They do a lot of municipal work. So when you talk about paving, >> they're doing roads, you know, every summer for somebody. >> Can we get more information on that before these meet? >> Yeah, that's why I asked about the CJL because >> disqualify. >> This is a professional service. >> They've been around for a long time, right? >> CGL. >> Yeah, I'd like to see >> because I think they did some work on the pathway. >> Excuse me. >> Back when we buil built the pathway down through Pittsburgh from side the river. >> I'm sure they could have. What we'll do is put them on blanks on the agenda because we should read it in anyways Monday and I can present the committee the whole like different uh like get
012more references and more. >> If you wouldn't mind forwarding me those if you did last week it was I was out if you wouldn't mind. Thank you. >> We can go through that and uh I get more information but if we could put it on and leave it blanks and then we don't like to act on it but we don't but I think we can get more information for you. >> Yeah. If you could could you ask them not necessarily for references from people they've worked with but actual project references like saying we paved the parking lot at >> you know a certain location we paved the parking lot at >> give us a list of >> are we going to are these proposals going to be enclosures >> what's that >> are the proposals
013going to be in closures for us in our docs folder >> these will be in your docs proposal. >> So, do we need to reject the bid from Marovski? >> There's no rejection. These aren't bids. These are just >> these are just proposals. >> Proposal proposals. >> So, we just select the one we want to go with and we'll put that in the >> street. Okay. Um Jen, do you have anything else for building and grounds? Any comments, concerns, discussions? >> No, not at this time. >> Okay. Director Stephie, is there anything that pops out on the finance committee? Oh, sorry. >> Wait a minute. the trackp >> that we just got the email about. >> Yeah, >> that's what we talk about right now. >> Okay. >> Yeah, >> we can. >> Yeah, we
014have a track and I know it's at least 15 years old. It's got over 2,300 hours on it and basically the engineust basically it's a paper right now and I had talked a couple months ago maybe it thought us through win track We got we went out and we looked at a couple different dealers and we got some prices on comparable equipment. We kabot the best price we can get on a excuse me a mass Fergus for equipment for $15,682 that comes with a 54 in they are giving credit for trade in the tractor and the vent track implements. Now, we did look at we did look at some pricing on used ones, but finding one that has decent hours for $10,000. I just wanted to get it out there because I missed I was
015away when we had the agenda. in a timely manner. I definite something include that. So, when I had I got the email last week from from Ed, um I called Ed, talked to him a little bit, and I threw out another idea. We'll run it past everybody and see what you think. My idea is much more expensive. We currently have a Steiner 420 that is being used for mowing and snow removal down at the high school. >> Mowing. Um, my question to Ed was, does he believe in standardizing all of our equipment? Meaning, we have one manufacturer for all of our items so that implements can be exchanged between them if one item breaks. That's great in theory. Okay. So, I called friend of mine who's a Steiner dealer. I said, "Matt, what's the cheapest
016Steiner you got?" And he goes, "I can get you one for 26,000." That's like 10 grand more than the Massie Ferguson tractor that he got a quote from from the Forester or Forest uh equipment company. So, I'm just throwing it out there for discussion. Does the board think spending more to have standardized equipment is the better way to go or do we just buy whatever is cheapest that works? >> Can I ask a question about that? When the new equipment comes with the board, I'm sure it would stand where >> the Steiner be a new one too. The Steiner's brand new >> currently we have John Deere and we have new home. What we're discovering between the new homes that were bought differs we did have to hydraulic change. interchange. So I like I said
017I I apologize for the timeliness. I don't I don't generally ask for things I don't need to do the most cost effective. >> Yeah would be the same thing that he got quotes on there. No, the Steiner would have matching implements to the ones we have at the high school. >> Okay. >> And you know, they're talking about a $3,000 tradein allowance for our old vent track. I talked to some people with vent tracks and they said, "You're actually being offered more than what we would have given." >> So, so it, you know, the deal for the Massie Ferguson is very appealing. Um, it's just a question of whether or not the board wants to standardize equipment for interchangeability or cross that road whenever we're not in a time crunch because here we are middle
018of October. The snow can start flying in two weeks if we needed to. So, >> might need to examine all the equipment in all the buildings and >> yes, >> do do a long range plan to get to go that way, which makes sense, >> right? I totally poor. >> Yeah, >> we should get an asterisk and part those are part of our fiveyear plan. >> Yes. >> Absolutely. Um >> yeah, but I I think inventory of what we have and looking at the longevity. >> Let me ask you this something this equipment he's getting here is that something we want to eventually go to and standardize it that way or >> I don't think Massie would have all the different implements that we need. Yeah. Um, >> but obviously, you know, for what he's
019asking it to do, to have a 54 inch mower and to have a broom on the front for clearing the sidewalks, >> it's going to be great. >> And we get 15 20 years out of this one,000 a year. >> If you get 15 or 20 years out of it, I would say you're probably going to get 10 out of >> Massie. Massie Fergusons aren't built like they were back in the 1930s and 40s anymore. about 1,600 a year. >> Yeah. >> Is that something that's okay upon the agenda? Then >> I'm going to leave that up to the board obviously as to whether or not you want to go with what Ed is suggesting for the for the tractor, broom, and mower >> or do you agree with I think we need to I
020think we just need to get what we need to get now and then do a long range and if we want to build everything into being the same >> um you know we can all >> that would make sense. Okay. >> Well, all three in there. >> Ed, did you happen to check with Mahendra over in Greensburg? >> No, I didn't. >> Okay. >> And the only reason why is I've never really had any experience with them, so I can't really say anything good or bad about them. I I think they're going to be in a comparable price range anyway. So, and I don't think they're going to want the old vent track. >> So, that's >> So, if there are um are there any objections to having a proposal for the Massie Ferguson tractor
021with 54inch mower deck, broom attachment, and tradein allowance to be listed on the agenda under building and grounds? Let's do it. >> Okay. If there's no objections, then uh Ed, if you can write up the information and have Eric list that on the >> agenda, that'd be great. >> Anything else for building and grounds? >> I'll pass. I'm going to pass this off the finance. >> Okay. >> Yeah, Gary, go ahead. >> We have finance, please. >> We have most of the things on the finance are just normal things that you have every every month. There's a couple of I'm sure he'll talk about them, but mostly there's some updates. He's getting information about the budget. So, we're going to we're going to we're going to lean into everybody being a Dr. D and being
022positive on this the budget. I mean, >> so this is the first thing I saw on my email on Friday, which I was pretty excited about. I actually called Dr. D right away, too. Then called Gary. Um so House Bill 160 that's out there right now and again this has only been passed through the House not through the Senate. >> Um it had it's some encouraging news for us. Uh if you look at the handout I gave you. They are increasing the uh basic ed funding and special ed funding a little bit which you know add those two together it's almost 20,000 more than what we budgeted. But I think the next two things really stand out big for us. The ready tolearn block grant. This is where we weren't getting any money for the
023tax adequacy or the um uh the short gap. We were falling short from the uh funding and they said it was a local responsibility. Well, they're giving them out a minimum of 50,000 per school and in our calculation we get another $142,398 of ready to learn lot money that we don't have right now. So, I think that'd be that's positive for us as well too. And then the last one is the cyber charter. They're looking at restating that first number, the 162027. That would be our reimbursement for cyber that we got for the 2425 year. And totally they're projecting $17,000 more savings. We'll be able to deduct certain line items when we go for our calculation. We'll be able to back out tuition paid to the charter schools for the regular ad. Tax assessment and
024collections, we can deduct that as a deduction. 60% of our student activities we can deduct off of that as a deduction and 60% of our operations of maintenance. So looking at our prior year AFR, they're they're showing about $17,000 savings our tuition rate would go down that we're paying the cyber school. So I think this is good news. If you look at this all together, it's like a $440,000 impact to our budget, which again, it's not passed, but it's something that I I would definitely support and see would be beneficial to our school district. So, I think I wanted to let you all know again, it's not passed. I don't know where it's going to end. I mean, hopefully this is a baseline. It might get to see we'll see where it goes. I know
025three days now without a budget. There's only I don't know if it's Do you see anything out there? >> Awesome. I I just don't see it. This is one positive step forward and something that I thought the board would be interesting and hopefully we can get to them. >> Uh as we go through the agenda like Gary said, um really the first 93, 94, 95, 96 will be the reports that are attached. Uh F9725 is the yearbook agreement from LE and again it's no cost to the district that gets passed on to people to buy it. Uh two grants that were accepted were uh submitted and accepted were uh from the uh uh valley education trust fund 750 for the hovercraft and 750 for the RAM pride sessions and then um F9925 is to submit
026for two additional grants through the foundation organization and that's for the hovercraft project as well as part of uh and the security guard uh protective us and on the regular agenda I talked to Don F99 will be moved down we won't do a roll call vote will be a separate vote for anybody that needs to stay and then F125 is just for the physical rates uh uh provide when our kids get physicals that will be the rate there was no increase we just got that information >> Gary do you have any other things to report on the finance committee? >> No, sir. I have nothing else. >> All right. Thank you. For the educational programs, Christie, you have some information for us today? >> Okay, we do. Um, we're going to retroactive approval for agreement
027with certain Seat and Hill Child Care Services to provide two preK classrooms at each elementary. Um, Janine, you're up. Um, so on the agenda, there is a request for a membership to the Intermediate Unit Digital Trust Hub. Um, Basically what this does, it's like a consortium of districts together. Um it's sort of you know more people, more power and information resources. Um but it also basically it gives you membership. You there's quarterly meetings where district technology leaders get together discuss things like student privacy um you know cyber security like hot topics of things that are going on in the tech industry, sharing resources, but it also gives you access to um a it's called one ed tech, which is actually software that allows you to um and it would give the administrators the ability to
028invent software that teachers are using because we're going to have to really start looking into student privacy like data that's being shared out. Um and protect the students information as much as we can. Um, and then it and so that that software enables you to go in put in and they've already vetted like over 11,000 different software packages. And then it also and that particular software alone is $1,500 if we as a district would go out and have and you know sign up for it. And then um also gives you access to the statewide PA student data privacy consortium which that membership is $275. So um basically we're getting all that on top of just the other information that they're going to be providing for 1150 a year. So it's a it's a cost savings
029for just those two things. But the information that's going to be shared within of districts probably more valuable than even those two things. >> So I noticed this is through Alagany IU West Morning doesn't have this. >> No. So this was started with the Alig Intermediate Union and there are actually so Eric Bond who used to be the district guy at the at IU7. He is now working for Kisky area school district. When he was at the IU he used to bring us a lot and share resources out with us. The IU has had some changing >> hands and the technology has taken a big hit in value that I have >> and so he still Eric's Eric gets us all together and he actually brought this to us. Um I think Latro is going
030to start joining um Franklin part of So I think it's >> I don't know >> these sort of hot topics >> are just going to get bigger >> and um you know just trying to stay on top of it like I' I've gone to webinars through you know federal government and and it's scary when you listen to it you know all the stuff that you have to do and think about. Um so I having those resources and those people that you can say hey what are you doing like I talk to all the time over at the about you know certain things that they're doing just so we're all on the same >> so Janine this is more of a collaborative effort to share information this isn't a here's the type of software we're using
031for cyber security here's what >> No no no it's it's more of a a collaborative effort of people and just for resource sharing and that type of thing. Yeah. >> And but it gives you access to >> software where you can say, "Okay, we have teachers that are asking to use >> Ed Puzzle. Okay, you can go on to Ed, you know, put in Ed Puzzle and it'll tell you the good, the bad, and the ugly. This is what how they, you know, store data. This is, you know, their privacy policy, you know, those kinds of things." >> So, this is like a prevetting >> Yeah. >> Correct. >> type thing. Okay. >> A timesaver, too. I mean you could certainly do that yourself but if it's already done you know with regard to the
032amount of time it would take the research >> they'll share out you know policies that the that you know have been designed for different things too like why reinvent the wheel already off >> thank you >> 3925 I know this was brought up and we put it out there is for uh administrators to go to success institute at the Hershey Lodge. And I know Matt, you were thinking about whether you want to send anybody or not to that. >> Yeah, either I would like to go. I don't want to volunteer Justin, but I think it would be nice if somebody could go. Um uh I I put a courtesy hold. I called those folks today. Um it would probably be like maybe like less than 1,500 bucks. Uh because you need three nights. You need
033Sunday night, which is a seven. So 78, nine for lodging, and then I think it's like 200 bucks to register. So maybe you just put your name in that amount. Was everybody okay with that? The board >> not to exceed 1500 maybe. >> It's fine. >> Yeah, mine is mine conference. Again, this is not going to exceed 950. I think it's going to come lower than that, but that a conference in Pittsburgh March 24th through the 27th. >> Yeah. The Pennsylvania Associated School Board officials. >> It's a little bit less. Um, E4125 is the approval for the 2025 Pennsylvania Youth Survey. >> Is everybody okay with all of the documents and the tax? >> Yeah, I just want to add so that everybody knows we did add when we pulled it last month, it was
034because um the letter that we had from Penn State did not allow us to access easily the questions. So if you see you'll see on the motion that there is actually I um sent to them and I got the whole PDF of all the questions. So um it's it will be listed there that you'll and Dawn linked it on. So all you have to do is is click on the survey questions link and that PDF will pop up for all the parents so that you can just go ahead and look at all those questions um that are going to be on this survey or what they choose from to put on the survey. And then I did want to have Eric explain um E under E3725 the Seat and Hill child care thing because I
035questioned this about you know you know the cost do we charge them. So just go ahead and explain Eric if you would. >> Yeah. Usually we get this before the school year starts. This is our two pre two prek count rooms one in each side of the district. It's not the daycare it's the prek counts. It's um it's funded by the state. And last year we we started out with 40 slots and was $400,000. But we added 11 slots last year. So we did an addendum last year. This time we went up to 51 slots. That's $58,725. We get reimbured from the state. And this the only thing that changed in this agreement. It has all 51 slots. This time we won't have to do an addendum. So all the same regulations are out there.
036So this is the state prek counts money funding our prek counts program. And we do have two at each building. 20 all 51 slots of the 80 will be reimbured by prek counts. the other 29 district pays for that and I want to Brad and Chris forget those extra they were not he used another uh pre account so they stepped up last year and got this year so that helps fun and we were able to get all 51 eligible >> we usually don't have trouble >> and they made it where we can put the 11 spots wherever we want to rm 28 lb and a lot And then the last one is for approval for the National Honor Society and anatomy class at the high school to experience a field trip to Philadelphia on April
03723rd, 2026 uh with the student class being funded through organization funds and individual. Let it be noted that because of E41 being tabled at the last um board meeting that that motion will need to be removed from the table prior to reaching E41, right? >> Yeah. >> Where do we bring that out? Like we do that under old business. >> Yeah. >> At the beginning, I think under the previous Yeah. agenda. >> Yeah. we have the previous agenda. >> So, um a motion will be needed to be made at that time before the new new business starts on the personnel committee. That would be Josie. Josie, do you want us to take care of that or are you going to read it from the phone? >> Um I can take care of it. Thank you
038so much for offering. Um, today we have an employee resigning, a medical leave of absence, hiring an additional security guard, and two substitute teachers. That is all we're taking on right now. Thank you. >> Do you have anything else from personnel? >> I do not. >> All right. Thank you. All right, Mary. In supplemental, >> under supplemental contracts, we have S225 and that is giving retroactive approval to a program volunteer for the 202526 school year and that program will be for the high school play. We also have S2325 and this is to give approval to the five supplemental positions for the 2526 school year as presented at rates defined in the LVEA contract. These positions include head boys track coach, assistant botchi ball coach, assistant junior high boys basketball coach, high school musical choreographer, and
039the high school musical production assistant director. >> Mary, do you have anything else for supplementals? >> And that will be all. >> Thank you. Irma for the athletic committee. >> Okay, we have one uh volunteer uh Ned That's for softball and it is a renewal with the 2526 school year and also the usual um and we're always happy to do this approval for liquor school district fall and winter sports teams to participate as they they reach that point for regional state playoffs. >> Thank you. Any other news from athletics? >> That's all at the moment. >> Thank you >> MJ. Anything for transportation? >> Nothing for this. >> All right. Thank you, Cindy. For policy and legal, >> nothing this month. >> All right. Are there any other school board director comments, questions, or concerns
040with regard to the agenda? After hearing the agenda items and motions that are being proposed, are there any questions from the public? Are there any comments from any administrators present? Mr. Solicitor, any closing thoughts on the agenda? >> No, just would like to thank my dear friend uh Dr. Jangelo for uh helping us out here and uh hopefully we get to work together again at some point. >> It's been my pleasure. I enjoyed it. I really did. Thank you. >> Thank you very much. If there's nothing else for the go to the order, uh we'll just go ahead and close the agenda meeting at 4:58. Thank you very much everyone for attending.