001There we go. I hereby call this committee of the whole agenda setting meeting September 8th, 2025 at 4:13 p.m. Uh all all board members are in attendance. Uh Josie is on the phone and Gary Mata is also on the phone with us. Uh, are there any public comments regarding any of the committee of the whole items that were posted online? Okay, moving on to reports. I'll ask Mr. Secretary, do you have any reports? I do not have one, but I will I will be announcing one at the board meeting coming up. I just got an email today from the township. I was going to give the board an update on the project over on um High School on the agreeance and the good >> walkway. I'll have a report that day. >> Okay. Thank you.
002>> Um the one question is I don't think he wants to know if he needs to be at the meeting. I think I can give the update because we've all set through it and then um some good news and some other stuff other work needs to be done, but I think it's overall good. So, I'll let him know that he does need to come. If we make questions, we'll follow up with him. >> All right. Thank you. Uh Gary Mata, solicitors report. Do you have anything for us for the committee of the whole meeting? I don't have a report at this point for public session. Thank you. >> Okay. I would ma ask all of our administrators, do you have any reports for any of your buildings at for committee of the whole? >> That
003does not this. >> Okay. Mr. Sutter maintenance. >> No. >> Mr. Zahorch. >> I have a couple things when it comes to education committee, but that's >> okay. Dr. D. >> I'll defer until the public meeting next Monday and I'll do my report then. Okay. Are there any board members that have reports that uh are outside of the purview of their uh committees? >> Um I just want to let everybody remind everybody that um next week at the committee meeting the whole we will be having a presentation from the Mets company. So Jen will be there. Um Chris who is the regional director will be there. Um the dietitian can't be there but she will handle questions and this is going to be a give and take presentation that has come out of the ad
004hoc mills committee meeting that we were going to form. Uh Justin came to me and we have had several meetings already with Mets decided to see what we could do to try and take care of things um from the top down. We the second meeting we met with the four nurses uh with their complaints and filled those kind of things so that we could really get a grip on what's going on with all of the mills. So, um, we decided it would be a good thing that there would be a public presentation because there are a lot of things that are being said that are not true. There's a lot of things that go on with the K to2 program for school systems that the public doesn't know about. So, I asked Chris if he
005wouldn't mind coming. And this gentleman's very good. He's he absolutely knows his stuff for sure. Um, so anybody who has had any complaints about the mills or has input questions, it will be, like I said, it will be a give give and take. They'll be they'll do their presentation and you will have an opportunity to be able to come and ask questions and hopefully get an answer. >> Date and time again for that, please. >> Uh, so that'll be the six o'clock committee meeting the whole >> Oh, okay. It'll be the regular. Okay, perfect. >> Next Monday. >> Um, Eric, I'm going to throw you on the spot at the moment. You may or may not know this answer. This could be looked up uh later. I did have a constituent ask me when did
006we switch from Nutrition Inc. to METS. >> It was before I got here. >> Okay, I know that. I believe it was Trying to think when I did the removal. >> How long have you been here? >> I've been here five years. I think >> I think I thought Jen said seven. I think she said she's been here. >> Was her last year. So to 178 I think was their their Was that it, Brett? 1718. Okay. Yeah, because Yeah, because I thought Jen said she's been here seven years. >> It was done at the end of the 1617 year. So 1718 18 year was matched. >> Okay. Somebody asked me that and I just thought I'd bring that up here just in case anybody was aware that we even switched >> because they weren't even
007aware that we had switched. >> Can I just I just want to add something in there. I I also had a constituent call and wanted to know why there was such a big difference between LVE and RKM with what's they said that the meals that I don't know if it's true or not. So I'm asking if the meals over there are >> that'll be that will be a Monday Monday night question. >> That will be a Jen question. So that'll be a Monday night question. >> Perfect. Any other board members with reports to to make outside of their committee? Okay. Director Kreml, updates on building and grounds and your agenda items, please. >> Yes. Um, I don't know if you want me to read this today. The only updates I have right now are all
008of the things that Ed and his staff worked on over the summer. Do you want me to read that now or Monday? Cuz it's a lengthy list. >> Um, >> that's a Monday. I think it's >> I was I was actually thinking maybe Monday or Don >> can we have Jen type that up and add it as an addendum to the agenda >> just so that it's an attachment. >> We can just print it out from the email. >> Y >> Okay, let's do that. Let's go. >> I just want to share that because they've been extremely busy and have done all kinds of things that >> don't have anything to do with our project. So, I just want to make sure everybody knows what all they've been doing behind the scenes. >> I agree.
009I agree. >> Let's put that on as an attachment to the uh the public agenda then so that it's available for review. >> Okay. And other than the um change orders that are listed here, we haven't really had too much. >> Yeah, I can go over those in detail. And I did add one, Jen, I forgot to call you on Friday. I apologize. There's one non-aggenda item that I wanted to bring up about the parking lots getting engineering quotes. I dissolve right now. I'm sorry. I I know we've been talking about the parking lots like the last four years I've been here and um I Ed and I were thinking we should probably get quotes from an engineering engine multiple engineering companies to see what their fees would be to start phasing these projects in
010because we want to start at RKM and the middle school do that project the first year. The second year would be high school in the admin office. The third year would be LVE. So, I want to go out and get quotes from different uh engineering and see what services are out there, how much they cost, bring it back to the board and uh wouldn't be a vote until probably October or November, but if we we need to do this because we need to get moving. We want to bid this out in January for the phase one of the project. So, I'm sorry again requires no vote. I just want to let everybody know that's what we doing and I'll definitely let you know once we see once we go out and ask for it. So,
011I apologize. >> I'll beat you with a stick later. >> And just to change words real quick, um number nine, um the the $194810 when you're going in on to the high school on the right hand side, the retention pond there that they wanted this dug, they they was one called a gas line. Okay. But the problem, we didn't know how deep it was because it was drilled inside in the side of it. Okay. And they don't have records of that. the the gas company has a right away. So they said, "Don't hit it, but you can see where you can find take your time finding it and we can see where it is." So this was the extra time they had to dig by hand to find out where that line was. Okay. The
012good news is we had to go two and a half ft down and we didn't find it. Okay? So we didn't hit it, but it took extra time to do it. And that's what that's for. the gas company come out and met us on the company on the property and they said that's your responsibility. So that's what number nine is right there. They had the time to dig by hand because if we if we had hit the gas line we would have been in real trouble. I mean >> they don't know where their gas line is. >> No, they don't know how deep it is. There was a gas line that was marked but they don't know how deep it was cuz they drilled in from the side. >> They pushed it. >> Yeah. >>
013So it could be up, it could be down, it could be left, it could be right. They know the approximate where the where each end is. We met with Jerry from the gas company. He came out. >> Well, I know they usually track that when they do it. They have those the heads >> no tracers. >> Not with the way they drilled it into this. I'm telling you, the guy goes just be >> We get a lot of that on the railroad. >> He goes, "Be careful and be and what use common sense." Well, >> you got to be very careful. I mean, >> using that yellow, you know, it can go. >> Yeah, I know. >> And we also found there was abandoned metal line there, too. But that we ended up working. >>
014I know all about I had channel 4, channel 2, and channel 11. So, there was 4 hours and the change orders will always be like normal. They'll be in your board and you'll see they have four hours for the time and it'll be in there. Uh change order number 10 is still on the same side there. And they ran into again where they had ex Now, this isn't removing the top soil. That's just excess top soil that was there. They had they had to dig out that wasn't part of the original contract. So, that was the time they had 8 hours. They had 24 operating hours and 8 hours worth of equipment. You'll see an itemized change order there. That pow is sitting there and you see when you go in there, we are not
015doing anything with it yet. We're making sure we have enough for everything else before we if we need to do anything with it. I think that we could back fill around there if we have to. The retention pond if there's anything needed on the baseball field, we could use that as well too. Anything that you need to want to add to that? >> Well, if if uh we could potentially take some down too. Well, >> if we need to for the practice we need to >> but that that'll involve renting a lot of other equipment to get it suitable. >> But if we need to but right now that's where we're at on that. I mean that was a little bit >> I just I I'm just having a stroke every time I turn around
016one. This is the third one that's over $10,000 soil. >> No, the two were the over excavate. They were the right field wall and the left field wall. They hit unsuitable soils. They over excavated out and put the the uh stone down on that. That was the right field and left field wall. And they would have never known that until you get that in there. I mean, I told her the inspector wouldn't pass if the wall wouldn't stay up. I mean, that's this isn't unsuitable soils. This is just excess top soil, though. Yeah, I know. >> So, every project has changes. My question would be, how much did we put in reserve for change or >> I'll get and I'll get to the end of that. Okay, let me go finish the last one here
017and I'll tell you where we are to date with our our contingency and all that. Yeah, the last one is remember the 24 inch line? There was a change order they hit. It was during the Falcon. We had to fix it. I mean, that was not on the the drawings or anything. This one we had to do an exploratory. We we gave him two hours to explore down by home plate in the back stop there because the poles are set back there for the the wall, the netting, and we wanted to make sure that those poles weren't going to be interfered because it's engineered for that whole thing. The good news is they found it and the poles are okay. The two catch there's two catch bases or three catch bases. They're going to have
018to move five foot back. So, this $1,700 knows that we we know that we can put the the the poles in for the netting, which is very important cuz if not, we'd have to re-engineer the netting. And we also know we had to move those retention pumps. So, we when we dig it, we were digging, we weren't hitting the 24 in line, have to repair it again. >> You're talking about where the new home plate is. >> Yes. Exactly. >> Yeah. So, this was exploratory. 9 and 11 were exploratory for issues that was pretty much out of control. 10 was the excess top soil that is there. And I know it's frustrating, but let me go to the summary. Okay, so this takes us through change order 11. And what we have there, I got
019the updated interest we earn through August. We started, we had a contingency when we started of $123,482. This was projected back in in April before we ordered the bids. Well, we've earned more interest than we anticipated because I only ran it through April. So, the August interest uh we've earned more. Let me let me stop. Let me take a step back. We have $53,940 worth of change orders right now in this whole project um 2 through 11. One was a deduct when they lowered the scope of the project. We still to date have $102,377 worth of contingency out there that we have left out there that we don't I don't want to spend it because we want to keep this money in reserve hopefully for phase two of the project we can go on through
020the concession stand. But we do have reserve out there. We're not dipping into any of this any more of the school district money the $600,000 that we invested into. >> Okay. >> Which one's restrooms? What phase is restrooms? But but phase two be the restrooms and and what I in the press box. But what I saw though, I didn't realize home plate was going to be that close to the school. >> The school is an auction right now until phase 2's done to let them in during the game. It's not that far of a walk at all. >> I thought home plate was actually going to be more way down, >> but but it's not I mean it's not the best solution, but it's a solution we won't have to have the portify go. We
021can use >> walk over to the school. they can walk over to the school because the steps will go right up there where the where the flag is going to walk right up there to go in there. So, that was a little bit of a benefit knowing that that was going to be like that. He can we can block off where the games are going on. They can go in there. >> Open those doors. >> Yeah. And Ed, all of our gates are functional that if we want to block off those holes, they can be blocked. Okay. I know this is Listen, when you're digging up earth, when you're going underground, you don't know what you're going to hit. I I'm not they they've been they've been good to work with. I mean, we Thanks
022for being patient. Uh we're trying to minimize I know with with Ed and I and I know um um Bill Craig that we're working with, we are minimizing every little thing that we can on these change orders because we want this project to move along and stay on budget. So, um, and I knew when we were projecting out in April when I told you this because we didn't want to award the contracts to make sure we had contingency out there. We're going to earn some more interest through as we go along here because we're not using all that money. I mean, we're paying down as we go. We're going to have September interest coming in. And the good news is we're earning over four 4.36% was our August interest we earned for that month. And
023we're variable rate, but still that's a great great number to be earning the money on right now. So, we will have some interest growing in as well, but we want to minimize everything that we can here. We do have a team meeting tomorrow at 10 o'clock. So, we'll keep going through that and if I have any updates, we'll present that at the board on on uh the 15th. Okay. I think that's all I Sorry. Oh, no. No. Listen, I want you to like and then you'll have the itemized things. They'll be I'll scan them and D will have the board at the floor for you guys as well. >> Jen, anything else? >> No, I don't have anything else. Thank you, >> Mr. Stephy. Uh, finance. I know that the numbers won't be in there
024until after all the bills are put together, but do you have anything for discussion in finance? >> No, I'll let Eric explain those. But I I will say this. We still have no state budget. >> Yes, I know. >> You got anything to say? >> No, I It's not looking good either. I'll tell you what. I really don't I know they're um a couple of the business managers I've been talking to the cash flow like some and I really don't want to do this and I don't think we'll have to but some of them are gearing up to go to their boards in October and November for ask and for a tax anticipation note I think we're going to be okay but just to put it out there if this budget doesn't if if it
025goes to December or January it's something I might might bring to the board just to have a safe net just in case we would need it that means I'd go to a local bank and probably FNB we do business with ask for tax anticipation note until actually her state money are coming because we're already getting the taxes in right now. I think what we're getting with our taxes I think we're going to be good. I think we can survive through January. I really do at this point. So, but just to put it on the agenda, it's really hurting us and it's going to affect our interest earning as well too on the money we could be earning interest on and the rates are high right now. I'm glad we have those CDs tiered out the
026way we do. We're still getting our CD rates at a good rate right now. So, that that locks our interested. We know for the 25 26 year that we have on our investments right now >> the states the government's the only place that cannot pass a budget just saying. >> Yeah. And we have to by June 30. So it's broken record. >> Um 87 through 90 you'll see they're the normal things. We have the treasures report the bills to be paid. Uh F30 F9125. I know Chris Christie asked me this 91 and 92. What this is authorizing me is to act on behalf of the board because the diesel changes every day. So we put a bid out and we accept the diesel. I am the vote for the board on the committee there and
027it's all the all the players that play in it. So we lock that vote in locked out pricing. Same with the paper for as well and then we come back to the board and the board approves it. So we've been pretty successful the last three years for dies. We come out at the right time. So >> I'm exploring maybe I might recommend it to them. We have a business manager meeting next Wednesday. Maybe we put this thing out to bid and see what they come back for the 25 26 year right now to see what the diesel prices are coming at. If we can lock him in, we might want to lock him at the lower rate right now. >> So Eric um you mentioned something the other day. We ended up because of the
028diesel bid and everything ended up paying what? Two cents a gallon. >> That's right. Two or three cents a gallon is all we're paying for diesel for the 24 25 >> 26 year. Yeah. They would be locking into diesel for the 26 27 year. >> Yeah, because our our transportation contract load start, but yeah, they you know the amount they paid. So that that difference is only two. >> So we were only on the hook for 2 cents a gallon. >> 3 cents a gallon. We're budgeting around 26,000 gallons. So that's not >> okay. >> The the school district does the same thing as railroads do. Just buying in quantity and getting locking in. >> This is one thing where the consourcing where we buy in a deep group. It really helps us out. >>
029Yeah. And >> and Eric does a good job. Just say, >> well, we all work together. It's all a group up there. That's all I have under finance. That's a short finance one this month. Yeah. >> Gary, do you have anything else for finance? >> No. >> Okay. >> Hey Christie, >> I'm going to >> Yeah, I adjust it. >> I just have a couple long agenda items. One is one is an update of uh on the snow days, food days discussion we had at federal last meeting. So, what I found out was um in talking with the CTC, they told me that we have three days this school year and I think the four ligonier days. I think there's two other days that are built into our calendar that the CTC does not have
030built in. They operate the way they operate is they operate schedule-wise based on two of the three. So, whoever's in the majority. So, if they have Dair and Latroe on the same schedule, they follow Derry and Latroe's schedule and we're kind of on the out. So we have three days that our kids are not in session and they are in session up there. So we lose out on those hours that our kids attend CPC. So that kind of puts us behind the eight-ball to start. I talked to Derry and I talked to with Latro about the idea of possibly could we get one of those schools to agree to add snow days instead of snow days at the end of the school year as opposed to having any remote learning days. Um, their thought was,
031"No, they didn't want to do that." So, the the the response I got back was, "Well, the CTC operates on Dair and Latro schedule since they're both on board with going remote days as opposed to snow days." Unfortunately, if we would add those snow days at the end of the school year and they don't, that's more and more hours that our kids miss out on at the CPC, which I don't want to run that risk. And I don't think anybody wants wants to run the risk of our kids not getting enough CTC hours. So, uh it's something that I'd like to keep uh pushing at because >> keep pushing. >> I mean, I I do believe that um you know, these remote days I believe that snow days are probably more effect. I think my
032personal take is inerson days are more effective than than remote days or FID days. But, you know, if community members ask you guys, you know, why don't we just do snow days as opposed to FID days? Really the answer to that is >> the CTC >> because Derry and Latroe do it that way. The CTC does it that way. And if we would do that that way, our kids lose out on time from CTC. And that's the unfortunate. >> Yeah. So, how does CTC do remote days? Isn't that hands-on learning? >> It was that was a great question. I posed I posed the same question and said, you know, it's one of those it's like it's a it's a formality. It's like, you know, they they go in, they participate in um some type of
033online learning, whether it be like, you know, book knowledge of welding or whatever. And that that's what I was told. So, >> uh it's unfortunate and I I really hope that we can eventually push to get in that direction. Um you know, it's it's so it's something that we'll keep pushing, but it's not going to happen for this year. And and I know um we've talked Donnie and I have talked about this a lot because it and to have fid days at the end of the year is useless, right? And that's when they are right. So even though VOTE is saying, you know, they're what are you going to do book learning on three three, four, five FID days at the end of the year. So we will argue that Gary and and Don and
034I will argue that um over at the Votech and try and make our case. Um we might win dairy a lot quicker than we'll win Latroe but hopefully by reorganization we'll be able to win Latroe because um they really don't have too much to stand on. >> And I think I think a lot of the message that I heard was that uh like the teachers unions were very much in favor of the remote days, the the the flexible instruction days. I you know we've talked with some of the teachers here. I think they're I think they're honestly I think our teachers kind of lean towards having snow days. But um so that was an issue at some of the other places. So um the next thing I have just a quick moment Justin if you
035could. So, um I'm not sure whether or not the public's aware when we have a flexible instruction day or our kids are not in session and vote is in session, our kids are still allowed to go over there if they can provide their own attendance. So, >> you mean their own transportation? >> Or their own transportation. Yes. Thank you. But I realize obviously that can be a struggle. But that is there is that opportunity because I know there are some programs over there that are very hour inensive >> and if they miss out on 3 hours of instruction that could, you know, impact their program. >> Yeah. And and the only thing I would say with that is I would hesitate on recommending that kids do that cuz that would be a horrible recommendation for
036me to say that cuz >> I just especially if it's a snow day, I'd be telling kids to go ahead and drive up there on a snow day when it's bad enough that we couldn't have our own >> buses. But on the other hand, um for a lot of these shops, Todd does offer summer school to make up ours. I know he does it for Cosmo. I know he does it for welding, um machine tools. So there, you know, but again that's in the middle of his, you know, so that it's, you know, he's trying to um make it work, but it's it's just a bad hard situation. >> I was thinking more like the days where we take off for legionire days >> or we're taking off a day for for prom or something
037like that. Yeah. Then they could if if the students want to go, they could. >> Yeah. A lot of the kids that go there are also working in something. >> Yeah. They have this in their field. A lot of them. >> Mhm. >> All right. So So the next thing I have on here I'm going to pass around. There is a So this was something that I think every school in West Morland County is doing. They've uh the St. Vincent uh prevention projects reached out to me and uh they had asked if we would be participants in the PAS survey. It stands for Pennsylvania youth survey. uh yeah and uh this is a frequently asked questions flyer um what they use this data for I think we have been a part of it uh first
038of all you guys would know um it's every other year and it's for grades um 6 8 10 and 12. The idea behind the survey is to it it asks questions and the idea is to get data that comes back into the schools regarding drug and alcohol usage. Uh B there's some questions regarding bullying. There's some questions regarding mental health. Um so it's completely up to us on whether we want to do this survey or not. Um, we do get the results back from this survey and it it'll compare us to schools in West Mullen IU. Each question will compare us to the IU. It'll compare us with the state. Um, so it's up to the board. Um, if you ask me, I don't I don't think it I don't think it hurts. Um, but
039I want to leave that up for discussion. Any >> Why don't you take that what you said the other day about the prompting I know this was brought up a couple years ago and I actually did get in touch with somebody from the person or in the department where this survey comes from. I asked for a list of all of the questions. I found some of the questions to be rather disturbing. Um I do understand they are trying to get a feel for mental health, drugs, alcohol. Um, but for example, one of the ones that sticks out in my mind was a question saying, "Have you contemplated suicide in the last 24 hours?" Well, if I'm a kid and haven't thought about it, well, now I've just thought about it and I am worried that
040some of those questions could be leading to further problems. Um, I personally would love to see this survey be allowed to go to our students if and only if the parents sign a permission slip to allow it rather than being an opt out. I think this should be an optin. >> That way every single parent knows this survey is going to happen. and then um they can go and do their own research to see what the questions are about. >> Right. And I'm just going to very quickly mention if we can um in this paper and now I already lost the page of what oh so I don't know what page this is but it says can I see the 2025 pay surveys question and it says a copy of the question on the 2025
041pace can be requested on this website and so I am requesting that that website be um enclosure on this or at least listed in this motion so that we can be totally transparent with the parents so that they have time to go in if we can't, you know, show I was hoping that we could show them the entire um the entire survey, but I'm sure it varies by grades. Um that way they could get in and look at it. But that would be one of my requests. The other request would be like Don said either to make this um right in the motion this is an optin or if we just do it everybody's going to do it to attach the exemption form right there on the on the motion >> optin >> well one
042of the two one of either one that we do that is right in the motion so that the parents can easily access it. >> Justin the only hesitation I have with the optin which I I I like the idea of an opt-in. The only hesitation I have with an opt-in, here's I gave you the pass, this is the passive form. The only the only thing I worry about with the opt-in is the amount of time that it's going to take principles and teaching staff to sift through who's allowed to take this and who's not allowed to take it. And you know, that's that's there's going to be some time involved in that. That's right. Are you telling me then that there's no other means of getting this data through the schools that all the reports
043we have and all the >> Yeah, I mean I think we created our own >> survey. You could probably do that. But um >> so this is just to so we can compare with the rest of the state. >> Yeah. >> The county. >> Yeah. County state and state both. >> Yeah. >> Doesn't that come into play with funding in certain programs? >> No. There's really I this really won't it it really it doesn't it doesn't really I think you can use some of the data when you write grants and stuff like that but and that's really helpful but as far as this this doesn't it doesn't play into any grants like we don't have to have this done in order to to write for a grant >> maybe on a competitive grant have that
044>> yeah if you have data that shows well you know if you're writing a grant for bullying and you can show data associated with bullying I think that would be >> but that's what our new sims program does right Yeah. Yeah. >> Well, I know that I know Well, I don't know. I think that our people that we have in school right now, all the counselors we have and stuff, don't they keep records of that kind of stuff? >> They do. And and that was that's one of the things our Swiss system does. It'll keep track of bullying, but there's really not like if you wanted to keep track of like >> um some questions they have in there related to mental health, some questions they have in there related to drug and alcohol usage.
045There's no real way that we track that outside of this. >> Okay. So, I'm not set on this either way, but one thing I will say is if you have a child that doesn't want to speak to anybody, is this their only way of letting somebody even in their own mind letting somebody know there's something wrong? >> Doesn't matter. It's anonymous. It's it's anonymous. >> You're missing my point. I'm saying it's an outlet for that student that maybe and maybe it'll bring something to their attention. I just I hate to say absolutely no when it might help somebody. Recognize that there's a problem. Recognize that they need to speak to somebody. Recognize they are struggling when they didn't think they were. Just things I'm pointing out. >> Do you think that student would have the
046wherewithal to hand a paper to their parents and say, "Hey, I want to take this survey. Will you sign this for me?" >> Yeah. And I'm worried that if we do like the active consent, I'm worried that we're not going to get as many participants making it like making it like what you know, I'd almost rather either do it and do it passive consent or not do it at all. That would be my opinion because once you once we start doing that the active consent on it, um then I think you're really lower in your participation rates. And does that, you know, when they get the data back and say, "Oh, Ligonier's data is very skewed in some way, that might be because we only had 50% of our kids participate." You know what I'm
047saying? >> So, I'm good with I'm good with whatever way the board wants to run with that. I just want I just want your direction on which way you want us to go. >> Is there a way that we could create our own survey? I think we kind of discussed that last year. Yeah, I mean we we definitely could. >> So we discussed it last year. Why didn't we do anything between last year and now with this survey with this type of survey? What's the hold up with it? >> Because Dr. D wasn't here. >> Yeah. And our special education director was not in favor. >> Okay. So then we make it a goal that this if we don't do this then we're going to get it done. >> We could work on that. Yeah.
048You want my thoughts or should I stay? >> No, I want your thoughts. >> I want your thoughts. >> I think we shouldn't go with our head in the sand. There's a lot of drug issues. There's a lot of mental health issues. I think we do the passive survey with gathering information. We don't know what grants are going to be down the road. And I think there's more benefit than harm. >> So, I agree with Justin. I think if we're going to do it, let's do it with passive. >> Okay. So, when you're clarifying when you say passive, but they are allowed to exempt out. >> They can exempt out. I do agree with Cindy that we should include in our motion. We should have an attachment make it really clear. It's >> right on
049the page here. See where I got it underlined? >> Mhm. >> Yeah. >> So, this would be the letter that we would send out to parents about the survey that it shows you here. They can access the questions and then it says uh on the the letter says you if you don't want your child to participate, please submit your request. Uh and then I'll just put my name on that request. But you know, but for us to create our own survey, we're still going to have some intrusive questions. You're going to have to to gather information. So why create all that work when somebody's going to do it for you? And plus, we do our own. We're going to compare it to who? Here we're going to compare it to our neighbors, dairy, lro, everyone
050else, right? >> Would that one page be the enclosure? Then you want us to put on the board? >> Yes. >> Okay. That one. >> You mean like so the exemption form? >> Yeah. like that that one page you just touch where you can find the questions where it'll sound. So, we'll put that as the enclosure on the board. >> Um, wait. No. Well, I don't know about I mean, I don't care about that. But my point is is I want this quick and easy. I want an exemption form attached that all I have to do is fill it out and send it in electronically, whatever. >> Have the If you click on that, think we add the put the exemption form in too. So, you might have that and click on click on the
051exemption gone. Okay. >> So, we'll have that and the exemption form. Great. >> Which would be would that be the the exemption from learning experience board? Yes. Okay. >> Okay. I just want to make sure we're clear. Will you votes come along the agenda? >> And can we >> we're going to make sure we put this on the website because when somebody comes to the schoolboard, meaning you give them a hard copy, that link isn't going to do the >> It'll be on the website. Yeah. >> And can we also make sure this goes out on a blast through powers school >> t text phone? >> I don't think that could that should be a problem. that that makes everybody aware you're going to be getting information regarding a survey. >> And I'm sure Janine
052can probably set that up so that it only goes to the 6 8 10 12th graders, right? >> Yeah. And the the time frame for us would be I believe it would be I think we talked about the second week in November. First or second week in November would be about the range that we would do it in. >> All right. Uh the next thing I have is um I'm I'm just going to share this with you guys. This is a an opportunity that I think is a good opportunity for us. Uh that this is a FIA grant and it's um if you look at the back page of this, there's some opportunity there. Um I was able to be successful with this grant in the past couple actually two or three years in a
053row. And FIA is the the entire goal behind it is FIA is attempting to get more people into those some of those high demand areas in schools. And if you look at the back, the four that they um are emphasizing are school psychologists, school nurses, school counselors, and school social workers. So if we apply for this grant, there's no harm if you don't get this grant, you don't get any money. But if you do get this grant, you would get and what what I'm uh asking your permission to do is uh write this grant for a school psychology intern. And there's a couple places that we could look at. Um we CalU has a school psych program. IUP has a school psych program. I believe Dukane also has one. So, there's a few local ones
054that if I have your permission, um, I would get this posted at those universities that Ligonier Valley is considering a school psychology intern. There's no nothing nothing no payment that we have to provide for it. But if we apply for this grant, we would be able to give that that intern $25,000. And if they stay in Pennsylvania beyond three years, they'd be eligible through FIA for an additional $5,000. So no no no harm to the school district. We would post it out to COU IUP and Dukane at least apply for the grant. If we get some people that apply that, you know, apply for to be the school psych intern for us. Um we would use this $25,000 to pay them. >> So but they have to stay as an intern for three years. >>
055Well, that's only to get this additional $5,000 commitment award. So, if they stay in Pennsylvania three addition 3 years, they would get an additional $5,000 fee, not through us. >> Through FIA, not through us. And this and their whole internship would be paid through FIA. >> Yeah. >> But what I'm saying is if they if they do an internship for one year and then leave, >> that's then they get the $25,000. They don't get the $5,000. >> Yeah. They get paid for. >> So, will there be a job description for that then? >> Yeah. Yeah. Yeah. So, what we would do is we just get it like whenever I get it posted out to the universities, I would just include what that job description is on there. And um what what what would what would
056be nice is, you know, if we would have someone that would help with the test and place portion of being a school psychologist. That way, our school site could help with >> more than just testing and placing kids and help support some of the special ed classrooms. Make sense? >> All right. Um that's all I have. Agenda E365. Uh what's the 36 about the >> speech teachers they're conference >> talking about Margaret DC. >> Yeah. So um so the school psych or the the SLPs reached out to me regarding there's a conference that's usually it's a national conference. It's usually in um it's west coast >> usually the west coast. It's not often offered in this area. I think the total cost would be a little over $2,000 to send them to this conference. >>
057Um because it doesn't happen often this close to us. They asked me and I said I'll take it to the board and I think it's I think it's a great option for them to get professional development because there's not >> there's not as much for speech speech and language pathologists as there is for teachers and I think there's a good opportunity for that. >> That's all I have. >> Yeah. So that we would give a better estimated cost we'd have on the agenda than to approve for the 15th. >> Do you know if they're planning on providing their own transportation or >> they're going to court? >> Okay. Yeah. >> Well, we try to see if we can get that number as soon as possible so we have >> Yeah, I sent I sent it
058to Don today. You got it today. 2012. >> What's it? >> 2012. >> total time. >> Correct. >> Does anybody here at the at the board have any um have any issues with adding the cost of a rental car reimbursement to that rather than them having to use their personal vehicles? I think that's a great idea, Donnie. >> Is that okay, Eric? Can we add a rent rental car reimbursement? >> Yeah, it might be. >> It might be more with the rental. >> I understand that. >> Yeah. >> Um >> I could talk with them too to see if that's something they'd be interested. >> Well, they get reimbured to mileage anyway, right? >> They would be reimbursed the mileage, >> which is it's a good amount. I'm just worried if they take their car
059down to Washington DC and >> then all of a sudden they have four less wheels on their car whenever they come out of the conference. >> That happens especially in Washington DC. What happened? But they've got all the national guard there now. >> Land parked in Cleveland right beside a police station and it was gone when he came back. >> I think you should have Justin escort him down there. >> That's fine. Justin can go too. Security. >> Well, if we're doing security, I'm sending Brett down. >> Just something to think about if anybody Eric, you want to take a look at that and see what the final cost would be? >> Yeah, we'll ask um who Yeah, we can look at Margaret. >> Margaret. Okay. >> That can always be added on as a
060>> Yeah. >> as a future. >> Yeah. For for reimbursement. >> For reimbursement. Yeah. >> Yeah. >> Christy, do you have anything else for uh educational? >> I do not. >> Okay. All right. Josie, do you have your uh paperwork in front of you? >> I sure do. >> Okay. Do you want to go ahead with yours, please? Uh I have no updates regarding mine. >> Okay. Do you want to go Cindy? You want to read hers just so everybody's aware. >> Okay. So for personnel, so P6125 is a retroactive approval for um a leave of absence. 6225 is going to be accept the resignation of a Amy Payne um as a teacher at the middle school. Um and then the it would depend on whether you know she we give her a hold or
061not. Which who decides that? >> Are you going to decide that? Who's going to decide that? >> Justin and I. Once we find the teacher. >> Okay. >> Once we find Okay. So, the administration will decide that. Okay. U P63 is for an FMLA, another FMLA from September 17th to December 10th. 64 is. Now, this one is to set the hourly rate for our security guards at $25, which came about because our new security guard that's coming down the pike when we hire him, we are offering him $25. So, this is to bring Sam up at LVE um and all future security guards up to $25 an hour. So, that's what that um motion is for. And then P65 is the um emergency um permit substitute teacher hiring for um another teacher. And then that
062next one line 66 oh is to uh move Justin from where he's at in act 93 as director of special education to director of pupil services or wait no what is to director no it's to director of education right uh at a date to be determined which will be based on whenever we can get the new student the special admin based on the next >> yeah based on the next one right but I just want to make a point that there is no change in base salary on that contract it's just a change of position and then 67 is the hiring of uh who the board is suggesting for director of special education and then 68 is the hiring of the security guard which will be on the hill for right now >> sounds Good.
063Irma, your turn. >> Okay. Um A3525 is retroactive approval for a program volunteer. Um A36 is also uh for a program volunteer, not retroactively, but um right right at that time. And there was one name that was missed and Dawn does have that um on the permanent agenda. >> Okay. Is >> that for a non- retroactive one? It could go under 3625. >> Yeah. Okay. >> It It could go right with that. Yeah. Because Yeah. Because it's right >> right then. >> Yes. And it's for baseball. >> Baseball. Okay. >> And Don, like I said, Don already has it on that. >> She told it was just not >> in in all her trying to put all this together, it just kind of >> went somewhere. >> Yeah. >> But but we found it. >>
064Kind of. That's all I have, Don. Thank you. >> And just so everybody knows, we've made a little bit of a change in how some of the retroactive approvals go. Um because if we have a volunteer who wishes to participate in the program and that program is occurring right now, then what rather than waiting until the next board meeting to have that person approved, we are approving them retroactively as soon as Dawn has all of their paperwork in and it's been approved by whatever department that is, whether that's, you know, the sports or things like that, >> the clearance Yeah. Uh gone. >> So, so that way you know if somebody turns in their information, they don't have to wait necessarily 30 days >> or whatever >> and then that particular program is already done
065with the season. >> Yeah. >> So, uh we are kind of watching we're doing a little bit better with that as far as getting people uh on our volunteer lists. Mary for supplementals. >> We have S19 and it's for a recommendation for an assistant girls soccer coach. And we have S20 and that is for a recommendation for the following positions. Grade nine class sponsor, sad advisor, play co-director, head junior high girls basketball coach, head junior high boys basketball coach, and assistant junior high girls basketball coach. And S21, we are recommending a program volunteer for the school year for the high school musical. Any questions or discussion about those positions? >> Okay. >> We're we're adding to this list though, right? >> We are. >> Okay. >> Yeah, that's right. This >> Yeah, the three oppositions.
066Yeah, I'm sorry. >> Wait, how many? >> Three. We're going to add three. We're going to add the um >> junior class yearbook >> and government. >> Oh, we already didn't we know? Oh, that one was pulled before. Okay. Youth. Youth and government. Youth and government. >> Youth and government. Yeah, that's all right. Anything else for supplementals? All right, MJ looks fine. >> Yeah, no motions to add, but I do have a little report to give about the tech center bus, the afternoon run. So, I talked to Rachel, Rachel, Wesley, and Dr. D about it. Currently, we're running three buses. There's 44 kids per bus. So, that's 132 kids max capacity. We have a total of 81 juniors and seniors going to tech with two PCAs. So 83 people total. The question now comes up,
067is that efficient to be running three buses? So um they did check with the bus garage. We are supposed to have a seat for everyone. There are currently five seniors signed up to drive from the high school to tech. And currently seniors are the only ones allowed to drive over there because the parking lot, something's going on with the parking lot. Um, so there's like a renovation there. So we have to have 83 seats total. Um, I know Dr. D instructed Wesley to go out and count how many kids are on each bus so we can get an accurate number and then we'll go from there and I'll come back with a report in October probably on what we decide to do. But Dr. D, do you have anything you wanted to add? Yeah, you
068could get I mean based on number count you could end up with two buses but you know if you put two votech students in a bus um you wonder if that's going to cause any disciplinary issues or not but it may be something we would try and see. But I think having Wesley give us an exact number count. So if it takes us a week or two to sort that out makes the most sense to me. >> The parking lot project is going to go on all year. >> They didn't even I was going to say they didn't give us a deadline on that. I don't know. I'm not Yeah, they've never change if it's done by then juniors can drive that might have there's a lot of variables right now find that out please.
069>> Yeah, I can call one of us. We can call one of us call. >> Yeah, I'll call I'll call. >> But we did the other day we did discuss about and I just want to make sure that everybody knows that um each bus has 22 seats. Two kids in a seat. So a bus can hold 44. So just by sheer numbers that's 88 two buses we only have 83 minus 5 senior. We're the numbers say we only need two. And we're not here to cater to people. We're here to save money. Right, Eric? >> Yeah, I'm a money. I want to be sure. >> I sarcastic. This is not the French field trip. >> This is not going >> I want to defer to the experts. I like to say >> thanks MJ Cindy.
070Policy legal. You don't have anything on here? >> Nothing. >> Are you scheduling any uh meetings? >> Um once Dr. D and I come to a understanding of what are going to be >> the first time we have an understanding but go ahead. We will be having work meetings, but we haven't come to an understanding about that yet. >> I'm trying to convince you that I'm >> not saying we don't need them. I'm just trying to say you need to quit having me in this building so much so I have time to have my own meetings. >> Okay. So, my note to the parents, we were working on an agreement. Okay. >> Okay. I do know that uh Cindy's also on the policy legal over at EWCTC. They're starting the review of some of those
071policies which are >> yeah Thursday >> decades out of date. Mhm. >> Um >> it's out of date >> and the some of the discussion has been can we get Ligonier, Latroe and Dair to all coordinate matching policies so that whenever the students go to EWC, the rules at the sending schools are the same as the rules at the tech center. So obviously that's going to take some collaboration. >> I think that's probably going to be easier to do than Christiey's having any luck sorting out things at the IU, >> but and I think we'll probably have those policies done faster than the state budget. But >> yeah, >> uh any comments from any of the directors for the good of the order for the meeting? >> We have till next Monday if you have
072questions, you know, to reach out to any one of us, people from the public, board members. We have a week to sort it out before we vote. >> Yeah. And it's not on here, but uh any public comment based on today's meeting? Okay. Dawn, anything that you know of that needs to be addressed? Okay, Dr. D, anything to wrap up? Justin, >> no. >> Okay, good. >> It is currently 5:06. The meeting is hereby adjourned. >> Thanks. Thanks, Gary. Thanks, Josie. Okay.