001for the agenda setting uh prior to you know with public involvement. So just want to go over some things. The agenda is pretty much standard. We have our call to order pledge of allegiance roll call the executive session report any motions that'll be amended or added. The public comments for agenda items and then the old business. The old business will be approving the secretar's meeting minutes from various dates. We will then have followup on any previous agenda items that were not addressed from um from earlier items if there are any. Then we'll move into our new business. That new business will be hearing of citizens for agenda items in the new business. and it'll start with reports uh from the secretary and uh correspondence. Uh Mr. Secretary, do you have anything that you would like
002to mention that you think might be on the agenda uh for those reports at this time? >> As of as of today, no. >> Okay. Um Dr. D, do you have anything that you want to mention uh for the committee of the whole? >> Yeah, mine's very brief and more for the public. the fact that uh by having this committee the whole workshop we can openly discuss items and the board has a whole week to ask questions to talk to each other to talk to any administrator and the public also has the opportunity to give input between now and next Monday because things will be voted on next Monday based on this discussion also there's still subcommittees that may meet they may need to meet as frequently but it's important that we try to get
003all the board members together to hold that way all lot of you are informed of every issue and you don't miss anything that's going on. But I think it's a good step in the right direction. Many schools operate this way where you have one week in between. That way you can get everything answered plus the public has a chance to know what's going on before you vote. That's all I have. >> Thank you. Uh Mr. Matt >> for public session at this point. >> All right. Thank you. Uh obviously we don't have an LVA rep here this for this time. Um EWC will uh Cindy and I will be giving a report as to what's coming up for that meeting that is going to be on the 26th. Uh the IU did you get to
004your first meeting yet or is it in >> they have a meeting in July? Okay. >> But I did go over and I met with them and got the tour and I'll have a report for >> Okay, perfect. And then Josie will have whatever public relations. Is there anything you need to add right now? >> No, not right now. Okay. So, moving on to the building and grounds. Uh, Jen, do you want to give any summary of this or do you want me to go over it from our meeting that I had with Eric today? >> You can go over with what you have with Eric today. Okay, that's fine. >> Um, there are two items, uh, B12 and B13. Uh, B12 deals with the baseball field. Uh, there was, uh, some cost involved in
005removing some top soil. Uh they found an issue with some of the soil along the left field line that uh required some uh modification and some rock. And they also discovered a sewer line that we did not know even existed on the field. And unfortunately uh while doing the work around that line uh found that it needed a repair. So, there are some change orders to the uh baseball field complex and uh during the next meeting um we'll get more details on that unless you want to go over any of that right now. Eric, >> just right now we still you're date up through July 31st with the interest we earn. We're still approximately over $101,000 left in contingency with the baseball field budget uh even with these change orders in there. So, there is
006still contingency money out there. Uh it's pretty much they uncovered everything they were right now in the main field. They're working on the retention pond over there, but uh I know we had that accumulates to about $51,000 with change, but we still $100,000 out there for >> Thank you. >> I've been driving by every day. They're doing a lot of work. It's doing good. I'm sure Ed has a few comments, but >> uh B13 has to do with the ever energy recovery units um and having those installed. It was discovered that uh lightning protection should be put onto those units uh in the form of grounding rods. That's going to be additional $4,000 cost. And in order to make sure that the uh roof could handle the weight of the new erus and that there
007was no damage, there was a $1,700 inspection and test of the roofing system. Uh Mr. Sutter, uh any comments about the erus? Uh they have uh the curbs in place, but the units are getting curves. They're big wooden boxes that the unit sit on. I think the units are set to arrive late October. Tomorrow, uh Wednesday, Wednesday into Thursday, they may have to shut the natural gas off the building so they can run their extensions. Uh they have the chill water loop tied in ready to go up through the roof, make connections. So it's it's it's tied along pretty good. The electricians, they have their taps up ran off the roof. So we're we're moving along. We're pretty much on schedule. >> Yeah. Of these change orders, we still have $57,790 left in the grant.
008So that of those change or 75% will be coming with the grant on that. 25% for the district. So we did have that that contingency building there as well too. So >> and uh along with the building and grounds uh there were some repairs that were made down at Weller Field. Uh there were three storage units that were down along near the fieldhouse that were made out of plywood, fiberboard, duct tape. Okay. Um and [Laughter] Um, and in a meeting that we had with Wesley, uh, he had prepared to, uh, purchase a building, um, another wooden type structure. And, um, I provided Wesley and Eric with a contact that I had to, um, to investigate the possibility of putting in a CCAN container. And uh after they went and visited the uh business down in
009Mount Pleasant, a uh it was decided by by Eric, Mr. Sutter, and Wesley to go ahead and purchase that sea can. It's a six door uh seed container. And um it's 8 ft wide, 40t long. It has bamboo flooring. Uh it's currently tan unless Mr. Sutter got it painted already. Okay. Um, and Mr. Sutter along with his team put down some 6x6s down into the ground and the D delivery driver came down, set it down like like butter. And, uh, if you haven't been down there to take a quick peek at it, awesome. Uh, lifespan on that probably going to end up being 30 years. >> What was the cost of that? >> Uh, the cost >> 8,950. >> Wow. And uh >> Oh, that's brilliant. >> 350 for delivery. And Wesley had money budgeted
010a certain amount. There's a little bit was over, but you got some good news later on. >> Yeah, >> good program. >> Good job. >> That was a good job in my >> So, um, and then like Mr. Sutter said, they're going to paint it and then explore some ideas as to whether or not to put a decal on the side of it or possibly have it wrapped or something like that. But the the beneficial part is we got away from the plywood and the fiber board and all that stuff. Um because people were grabbing the locks and just ripping them right off of it. So I know Wesley bought brand new locks for it. Everybody's got keys for them that needs them. And the accessibility to get into it's fantastic with six different doors
011on the thing. So >> should last as long as a railroad car. >> It should. Yeah. At least. Does anybody have any questions regarding any of the items on building and grounds? >> I just want to say thank you to Wesley and Irma for dealing with my nagging when it came to that since it started quite a started long before. >> Yeah. Well, this is a project that was underway since last November and was derailed numerous times. And one of the things that when um a constituent contacted me was the amount of equipment that was being wasted because it was not being properly taken care of. You know, if it gets wet or whatever mild dewy, it number one, it's not healthy for our our student athletes to be breathing that if it's equipment that
012they're getting close to them. Plus, it's a financial u waste for the district to be spending money that things aren't being taken care of. So, thanks to a constituent that brought that to our attention. We It took a while to get here, but we did. And thank you, Don, for attending that meeting and raising the question about the container because that even though it costs a lot more, it's going to last a whole lot longer. >> Oh, absolutely. >> And much more efficient. >> Uh on the finance committee, um obviously the numbers are blank until Eric provides all the different information and the enclosures on that. Um, m Mr. Stephy, is there anything that you want to point out to anybody other than it's pretty basic this time around? >> Um, there's an agreement with
013Epic Communications that's going to be in our board folder uh soon. That's our provider we do every year with you. >> Uh Independence Health will be providing their services for a doctor to cover the games with no increase in uh costs. Um we do have an agreement with Ignite Education Solutions for a Title One program uh for some students at Johnstown Christian. Um, that's a new item that we haven't me ne necessarily seen in the past. Our contract for service agreements with the alternative community resource program came in. They did have some increases for some of their programs, but uh not all. We're waiting on a agreement from Epic Health Services uh to start for healthc care staffing. that will be for our substitute nurses nurses as needed. Uh and we will be looking at
014the SRO employment agreement. All of the board members have the final draft of the SRO agreement um for their review and uh discussion with anybody who wishes to bring that up. Uh is there any uh discussion regarding any of the items listed under finance? >> I would just like to add that F8425 that uh that contract is only if we need it which we haven't but we have a lot of contracts that we agree to and we put in place um just in case we do need to use them. to um FA4 and I would like Justin give Justin if you could just give a brief overview of what you gave us um in in agenda meeting about the the situation for the title one since that is a new >> situation with us. >>
015Yeah. So um with with title one um all school districts in the state of Pennsylvania are required to participate in non-public programs if they have students that are eligible. Uh, Ligonier has not had any students eligible for at least the last couple years. Uh, and this would be open to any non-public school. So, our title one programs operate out of Laurel Valley. That's Laurel Valley is the only title one school we have in our district. So, if there are non-public school students at let's say the dascese of Greensburg, Dascese Aluna Johnstown, Johnstown Christian School, there's a number of non-public schools. So, if any of those non-public schools have students that live in the L Valley general area and they qualify for free and reduced lunch and they also have to qualify for an academic need,
016either reading or math, they hit those three things, then we are legally required to provide services for those students in the in the form of um tutoring as opposed to us sending one of our teachers down to in in this case, Greater uh Johnstown Christian school has two students where they hadn't previously. Uh they reached out to me, I reached out to the Pennsylvania Department of Education and said, um we typically send out a letter to all public in December. Uh we got not no results back. And then about a month ago, I got a call from Johntown Christian School said, "Hey, we have two students uh that would benefit and qualify for one service." So I called the Department of Education said, "Hey, you know, we they're way after the fact." They said, "You
017still have to still have to provide it." So, as opposed to us sending our own teacher down to Johntown Christian School, um, Learning Lamp or Ignite, they provide these non-public services and they're already providing services for a few other public schools at Jonestown Christian School. Um, so our allocated amount was 3,970 and that's per for two students. So if we would have other students from Ron Publiclix, the the per cost rates is probably around $2,000 per student. So that's a summary. >> That comes all title one money. >> Thank you. Uh any other questions regarding finance? Okay. So then under educational programs, Christie, uh you've only got one item for the approval of the SAP drug and alcohol treatment services agreement. Um we were going to ask Don about that real quickly. >> Standard agreement
018that we used um outside in typically provides um services at no cost to the district. We've had this in place for years with them. Okay. >> Um it's services that they are able to provide charge us. Okay. >> Just and I have discussed what he's going to present. >> Yeah. So, I'm gonna I'm gonna share this up on the screen. Um I know that we have talked uh quite a bit about um our curric our new curriculum cycle and let me see if I can pull this up on the screen. So, So, um I know just previously the board and and I have we've had conversations about a curriculum cycle and I know one of the things that uh the district has been talking about as a whole has been um you know last year
019I think there were a few different adoptions that happen throughout the course of the year and you know what like when I would ask the questions and I know I've talked with a lot of board members you know uh what continued to come up was well you know someone had an issue with the program then we brought it up and we talked about it as a whole and eventually would decide to go in the direction of, you know, we're going to we're going to change up the reading program, we're going to change up the math, we're going to add science. Um, so when we implemented that, we're going to implement the curric the cycle for curriculum this year. And I know I've talked with uh Sarah um and Christie and um Christie had mentioned a
020few times to me um that there were a few people that were asking about math and u I know previously the school board has said when we developed the curriculum cycle, math was the first one that we put up on the list because I think there were concerns coming from a number of people. Christy had asked me, she said, "I think it would be helpful for the school board and the public to see, you know, what is the plan for math and throughout the course of this year." So, I just have um I just have a we could just pass this one around some of the folks up here. So, um I'm just going to do a quick and I'm not I don't want to take I don't want to take up all of everyone's
021time here today. um catch. >> So, the plan for throughout the year in September, we already have a date that's set. Um we're we're looking at I believe it's September 23rd. I'll send out an official invite. I know Christie will be on there as you know, a member of the education committee. And if there's anybody else that's interested in being part of this, um you'll see on each slide who's involved, but the plan for September, October really is to drill down into the standards. Um we have all of our secondary math folks are going to be in attendance. Our math teachers at the high school and our math teachers at the uh middle school will also be in attendance. The main part of this meeting is really to give people an overview of what's going
022to happen for the year. We want to start taking a look at the standards and if we have some opportunity during that day, we'll look at some I'll ask the teachers to bring some of their materials and resources. Uh that way we can start lining up. Here's what the materials and resources are for math and then here's what the standards are. We'll get into that a little bit that first day. That first um at that first meeting we're going to set here's the dates throughout for throughout the year. Um we are going to set almost once per month uh meetings throughout the course of the year. In November we're going to look at the again the current materials resources. We're going to start looking at the data that we have and then we're going to
023look at um how do those how do our current materials resources line up? So that's going to take up from September through about November. We're looking at what we currently do, what the what the current standards are, how do they line up, and then in December, we're going to look at, you know, and I I think every part every one of these I've been a part of. Um, you always find some redundancies within a curriculum. like you'll see the same thing being taught like I know especially at the elementary and sometimes it's necessary to have some redundancy but you'll look at the same thing being addressed in kindergarten and first and second and third and fourth grade sometimes that's good but sometimes it's not good um where we spend you know if we spend a
024half of a year on geometric concepts in seventh grade we're neglecting the biggest part of the test the biggest part of the the PSSA test in seventh grade is numbers and operations. Um so your addition, subtraction, multiplication, division, that's the biggest part of the assessment up until you get through about algebra. Um where there's some other concepts that kind of, you know, start taking the percentage away. So um we're going to look at what what areas of redundancy do we have? How much time do we focus in? If we when we look at the PSSA assessment or the assessment that kids take, if 80% of that assessment is numbers and operations, 80% of what we're teaching should really be on numbers and operations. We'll look at, you know, what gaps exist when we drill down
025into the standards. We're going to look at our materials and resources. Do we have materials and resources that address all of the needs that we have? And then at that point, we're also going to conduct some staff student surveys. uh because I think one of the big goals of our curriculum process is really to get teacher involvement. It's not g the process will be led by me but really the work is going to be led by the teachers. Um a good example for me is always chemistry. I can lead a meeting but I have no idea how chem chemistry standards line up with what's happening in a classroom. The teachers are the experts there. So, we're really going to bet, you know, we're going to lean on our teachers a good bit throughout the process.
026And then, uh, those surveys, um, will be done to kind of get an idea of what strengths, what weaknesses are involved do you see within the curriculum and get and just get feedback from them. In January, we're going to look at a scope and sequence. And I don't know if you've ever seen a scope and sequence before, what that looks like, but we're going to look at here's what the month of September looks like. Um, you could get really rigid with your scope and sequence. You could go down by the day in Johntown when I was a principal there. One of my requirements, you you you might actually find this funny. One of my requirements was teachers had to our curriculum was so rigid that teachers on the outside of their door had a blue
027card that said what day of what lesson they were on throughout the course of a year. So, you could get really rigid. I don't think we want to do that. That's really um almost microman just almost a micromanagement of teachers. But I think we want to generally have an idea of in September here's the concepts that are taught here's what standards they address. Right? Then we go through October. So if we have a monthly scope and sequence here are the things that are taught. We could get more elaborate down the road if we wanted to, but I also don't, you know, I think there's a balance in leadership of I don't want to micromanage people, but I want to provide people with enough structure so that they know the the direction they they need to
028go in. Um, so again, um, going back to to our schedule here, I'm looking at February. We're gonna start looking at what vendors exist because I know what what will end up happening is we're going to see some gaps within instruction and we're going to give teachers the option of do you want to address these gaps through things that you already have or do you want to address these gaps through is there some type of programmatic uh option that you want to address these gaps with. In February, we'll look at what vendors are out there to help us address the gaps. Um, we'll schedule demos. Hopefully, those demos will happen at that February meeting. And this is the point where board members going to come back into the equation. So, I'll be a part of
029the first meeting. We'll do some work, do some alignment, do some because to I don't want I don't want to if you're if you are welcome um but I don't know that you'll need to be there that entire time. This is the one where I ask board members to come back into the equation where we say here were the gaps that we found. We'll show you our scope and sequence. Here's all the information that we've gathered throughout the course of the year so far. And then here are the vendors and here are their presentations. They'll do presentations and uh and again with those meetings we're going to run all day. You're welcome all day. You don't have to be there all day, but you're more than welcome and and and honestly any board member is
030welcome. So, so that's February. And then in March, um, we're going to finalize our curriculum maps, develop our planned course of instruction. Those are the sheets like that. When we say here is our curriculum, those are the sheets that go in that curriculum folder. Um, what I'd like to include with those is the curriculum maps that show the scope and sequence of what what happens month by month. I know when I was a new teacher, a brand new teacher, I walked in and I I remember asking the, you know, my mentor and I said, "Hey, what what exists?" He gave me a pal of books and that was pretty much it. So, what would be nice is if we had the plan course of instruction sheets and a scope and sequence that gives teachers the
031guide rails of this is exactly what needs to be covered in what. Uh, and I think some subjects do that really well already here and then other subjects it's not as good. So, it's, you know, to tighten that up as a as a district, I think would be great. And then in April, we're just going to refine the documents, get our presentation ready for the board, and then um the board will also be involved in this meeting. And then ultimately, uh, in May, and that's kind of the culmination of it, is the the the teachers will come back. We'll have a presentation. I'm sure that there will be some type of ask. Eric has budgeted an amount for uh the curriculum committees and I'm sure there will be some type of ask whether it be
032a vendor or um some type of financial resource going into new materials or resources and this presentation that we do uh so next year because math and library are up you'll get a presentation in May from our librarians and you'll get a presentation from our secondary math teachers that goes through here's our planned course of instruction here's our scope sequence. Here's the vendors that we've talked with. Here's the quotes. Um, here's everything that goes with that. We'll have a nice presentation I'll help them with, but I'm actually going to ask the teachers to make that presentation at that board meeting. Uh, because I I think they're ultimately the ones that, you know, are driving this ship. I'll lead the meetings, but they're driving the ship. So, um I know, uh Christie, I know that was
033um a lot of a lot of that is what we discussed as far as you know, determining the plan, look, starting to look at data, starting to look at, you know, where our strengths and needs are. I think at that point, too, at some point throughout that process, we're going to look at courses. Do the courses that we offer in each grade line up with what we want to accomplish? And um I think ultimately and I I added this and I don't know how many of you have seen this MTSS triangle and I think what we're addressing within this MTSS MTSS stands for multi-tered systems of support and I think if you asked me what are the biggest what's what's the biggest thing that we can do academically in this school district I would tell
034you definitively it's building out that MTSS system. It's starting with your core programs and this is one thing to help with those core programs. If we make that math program, we're looking at data. We're um making sure that our curriculum is lined up with the standards. That way, all students are getting a good solid base. And then the data is going to tell us which kids are struggling. You know, whether it's in academics or behaviors, uh those those data pieces are going to say, well, you know, how many kids do we have that have a medium risk or a high risk? And then what at some point we're going to be having discussions of well what do those interventions look like here and what data do we do we collect to determine whether kids are
035making progress or kids aren't making progress. If they aren't making progress then we look at you know that tier three and in tier three these supports are more individualized the interventions are intensified. Uh but I think if you asked me academically or behaviorally, what is the number one thing that we could be working on right now? I think it's the core. We need to build out our solid core programs so that the majority of our kids are on pace with where they should be. And then I think our next step is how do we how do we use our data to identify kids that need additional support and then what additional supports happen? They have to be evidence-based. You know, we don't just wing it. Uh so we use evidence-based interventions and and provide pro,
036you know, do progress monitoring and determine whether kids are, you know, on on track or not. And if they're not, we get them the help they need. >> Is it true that the reading program in the elementary school is sticking up to it? >> For sure. Yeah. And um you know, I I think, you know, I had talked to the principles the other day and we had a meeting down here and I said our focus as as built and we'll talk I know I I have another just quick uh sheet that I want to give you guys. We talk to principles about their goals and one of their goals is to make sure that that program is imp implemented with fidelity. So we we use a lot of financial resources to purchase a program. So
037it's not going to be an optional I can I will use this if I you know if I feel like using it today. And I would always tell teachers when we had a program in my previous districts, you know, when you have a program that's very structured, sometimes people will ask for autonomy and say, "Oh, I want to do what I what I want to do." But I would always tell teachers, "Well, we're going to be using data." And if you just decide to do what you want to do, then the data is all on you. It's all on you. But if you're going to use the program that's structured, we're providing you some structure with the program and we've invested a lot of financial resources in then the then the data is on the
038program. We're going to evaluate the program based upon the data we see, not you. So so I think that's a it's a good balance there. Um and I know what will happen with it with with when we implement some of these things with the core program. I think some teachers will say well I wish I had more opportunity to do what I want to do as opposed to the program. And I get it. But if we give you complete ability to do what you want to do whenever you want to do, you're going to some people are going to come back and say, "Well, could you provide us with some structure?" So there's a there's a balance and we're going to try with this program to provide a balance of, you know, allowing people to
039do what they want to do as as long as with also providing them with the structure. >> Well, I think that's where the fail has been though in the last years because all they did was teach by standards and and who who know what who knows what part of standards they taught. >> Yeah. you know, so there was no there was no system, right? >> And I I've been told by teachers u like we they said, you know, well, we we're teaching by the standards, but it was up to us to determine what materials we use. >> Yes. >> And and that's tough. That's tough, you know. So, um Christie, was is is that all good? >> That's good. Yeah. >> Justin, a question. um in in any of this process, you thinking about doing
040trials of any of the materials or um >> yeah, I I think we're going to let that up I think we'll let that up to the teachers a little bit. And and the reason I say that is um when we go through this process and we start looking at like materials and resources versus alignment, there's going to be so many things that are seen and then then we start looking at vendors and they might be torn on well there's five vendors that really do this well, you know, then then we're saying, all right, let's narrow that down. If we're going to pilot anything, it's not going to be able to make more than maybe two at the same time. I I don't like I don't like piloting more than one, but but if you had
041to, you could probably pilot two. I don't like pilots, but >> yeah, >> you know, it is what it is. >> Yeah. >> But and the and the way that comes up is if there's a bunch of different programs that that do the same exact thing and you're having a hard time figuring out which one is the best at least, you know, but there are some ways that you can determine which ones are best. Like there's a that national blueprint. Uh it's a website that's out there that shows what programs really have some evidence of effectiveness. There's what works clear and how best evidence and encyclopedia. So there's ways that we can kind of drill down. >> Okay. Well, thanks for the presentation. >> Um did you want me to move to the next the
042next one? So So um I just have a couple things. One of them and this was just a more more of anformational sheet. Um I'll just pass this this around. this informationational sheet is so this is happening on Thursday this week um and this is just an idea of what the uh new teacher orientation we're going to invite new teachers and grad fellows on Thursday this week we are going to do that new teacher orientation um so I just wanted to share this with you almost as an information sheet >> they're coming this morning >> so you'll see the blue ones linked on there um there's some blue items that are linked those those are just If you want to see the goo the the actual Google sheet that created this those I sent this
043to the uh new teachers and our grad fellows. Those blue ones just click they've just clicked directly to the the presentation. So they've seen a lot of what's what's coming at them on th Yeah. on Thursday. So we're going to do a district overview. We're going to talk through safety. Maria's going to be in charge of that. The nice part for these folks is we're just giving them an overview really of the emergency operations plan. Bubba's going to be in on Monday. So it'll be a short, you know, short turnaround from Thursday to Monday where they get that. I'm going to talk through professional ethics with them, just kind of explaining, you know, what teacher, what new teachers are responsible for, what can get you in trouble, you know, how, you know, just ways to,
044you know, ways to keep themselves, you know, in a good spot, and then, um, we're going to talk through like schoolwide positive behavior support, the SAP process, um, and then special education, uh, is also on there. the in in the afternoon they're going to do technology business and maintenance overview. So that's a a general idea and most of the topics we're not going to be able to get into too much specifics. We're just going to kind of give an idea like more or less overviews um for them so that they have they're in a good place before they come in. I almost feel like that new teacher orientation should at some point maybe be you know couple days but this is a but this is a good start. Um the next the next one I
045have uh hopefully will be pretty quick. Also I wanted to share with with you all account. >> Yeah, you have to use something stronger than password. One, two, three, four. Yeah. Exclamation point at the end of it or in place of the one. And that's still working. >> It is not happy with you. So if this doesn't work this time >> no for some reason I was I was logged in but >> you don't have cap locked or umb it probably end up logging logging locking myself out There it is. It's caps caps walk. So, um I wanted to give you guys just a quick um overview of what this Swiss system is going to look like. So, last month at the board meeting, we approved um for us to use the Swiss system. And
046this uh this system is a is a really good data piece for us to track office discipline referral suspensions uh across multiple areas. So this is what it would look like for for a principal or an administrator when you log in. I'm just going to start with Laurel Valley. The nice part in showing you this now is that we haven't started using it yet and not there are is no like individual student data that's involved because I was worried about showing this. I had um access to a different system that had names that were in the system and I we can't show that publicly. Um but what's nice about this is that there's no students that are in the system. And I'll kind of show you what it what it goes through. So this is
047the the dashboard page of what principles will see. And this is what's going to guide their behavior meetings at the school district at the school level. Um so you see up top here there's referral. It'll show you it instantly once these referrals start coming in. It'll show you referrals by day, per month. It'll show you by time, by location. And the way it shows it is it actually graphs that out. And I can click on one of these graphs and it'll break it down even further. It'll show me student data. It will show me, you know, where it's happening, when it's happening. Um, I can also do the same thing with suspensions, uh, in school or out of school suspensions. I can do it by behavior, uh, by time, by location, by student. So that's
048the dashboard. If I go to the reports itself, I can look at um I can look at a variety of different types of of information. I can look at um suspensions by year. I can look at um if I do a drill down report. So, if uh Dawn asks me for um suspensions, a suspension report, all I have to do is I click this, it goes in here, and I hit a generate reports. If he would want suspensions just with a certain like with a certain population, like special education, if he wanted to know in school suspension or special education students, all I do is plug those those in there and it generates me a chart. It graphs it out. Um, another one that has come up um, multiple times is um, you know, the
049problem behavior. Like I could go through vapes. I could look at bullying specifically. I click in here bullying. I could look at bullying by special education or subgroup. Um, it does all that for me. The nice part, uh, I'll show you the teacher referral real quick. Here's what it looks like when a teacher gets onto the system. It's it's actually really simple. I would go to the referral type. I put the student. If I click this drop down here, it'll list every student. All I have to do is just pick them. I can click the grade. The staff like I think the staff are already in here. Yeah, the teachers are already in there. They just select their name. They pick they pick out the location and everything that this has on it. Uh it
050charts out, graphs, puts data to everything that's in here. And then um teacher fills that out, it'll pl it'll pop up right on this side where it says for the for the principal, it pops up right on this side. It says Justin Zorek, you have zero uh I can't read what that says, but it says you have zero referrals. >> And um when the principal goes on here, they're really all they're really doing is they're hitting action taken. When they click the action taken for that, like they could click bus suspension or out of school suspension or whatever it is, they click that, that automatically sends the teachers an email. It says here's what happened with the student and then instantly it's all graphed and charted according to this this data. So, I know that
051this is like um it's a I mean it's a big system. There's a lot of data that you can track, but it's actually really like for teachers to just go onto that page and fill out the form according to whatever happened. It's nice and easy and you know uh if the board or I know when principles are having their their building level meetings a lot of times like if we're making decision we got problems in the hallways well you know here's the data that shows we have problems in the hallways and you know the teams can help problem solve okay what are we going to do based upon our high disciplin data in the hallways >> so that's an overview of that system does uh any any questions about >> this does track ty It
052doesn't. Power School Power School does all the attendance related information. Um, any questions about that? >> Did you say teachers and principles can enter into that? >> Yeah. Yep. Teachers, principles, PCAs, uh, district aids, everyone. Yeah. >> Really? >> Yeah. >> All right. Stop sharing. Um, I had Okay. So, so the next thing I had, and this one also should be relatively quick of a of a sheet for you. Um, so one of the things that we did, um, I know that it came up in a few board meetings, and I'm not I don't want to get super specific with the principal's goals because, you know, all of their goals are going to be, you know, they're individualized, but I asked them to work specifically on four main areas uh for their goals throughout the
053course of the year. You can see the four areas. One being, you know, we obviously we want to increase, you know, academic scores throughout the school district and um that's that's listed on there. So, one of the number one on there is increasing academics. One of the things that we want to do through building out a good solid tier one or core programs is increase academics. Uh every principal has increasing the academics, reading, math scores, um science scores in their uh principal's goals. The second one that we have on there is building a positive culture. You know, one way that you know, I was talking with principles and they were asking, you know, like how, you know, what should we use as our data? One great way to do it is the Swiss system. like
054you want to decrease discipline referrals. You might want to decrease suspensions in school or out of school suspensions. So those are the way that they designed their goals that are more tailored towards their building. But this these were the general you know the general areas. The next one we had on there was increasing visibility. I think one way to improve your core programs is have by having principles out there giving feedback and um you know I think one of the things Dr. D and I have always talked about was um helping our principles become more of instructional leaders as opposed to like you know just the operation of the guy that's you know the guy or lady who's in the office just doing discipline all day. We want them to be out out and about.
055Um so a lot of the goals related to that visibility and walkthroughs are related to walkthroughs. they want to do x amount of walkthroughs uh within the first, you know, throughout the course of the school year, but I want to do x amount this month, x amount through the first quarter, x amount through the first half a year. Um, so they they put some pretty good solid goals there. And then the last one is the focus in on data driven decision- making. Um, one of the things that that I tasked them with was um setting up data team meetings for academics and for behavior uh at their buildings where they're meeting on a monthly basis um with a team that they develop at their school to improve uh reading math scores and to improve, you
056know, office discipline referrals, you know, behaviors, that sort of thing. So, that's a it's an overview. I don't I don't want to get through get into like every principal's individual one because I mean that I don't know that we need to do that but that's an idea of what we went through. We house these in the same system the teachers are evaluated on. We use a system that's called PAE and all of the teachers are evaluated on that system. So we just put all the principles goals same thing on that system. So, the way we're going to follow up with this is um we we already actually have the meeting scheduled for for the second second marking period. The second marking period, I'm going to meet individually with each of the principles on these four
057goals. Um they're going to kind of touch base with me with where they're at with each one of them. And then we're going to do a followup uh at the end of the end of the school year with with kind of like a hey, where did you where are we at? What you know, what went well about your your plan? What didn't go well about your plan? Um, so we'll move from there with principal duels. Any any questions on that? I promise I have one more thing. >> We did when we talked about this though and I know this has been a sticking point. We've said something about when we get a superintendent and putting possibly using the same system so it's all on the same track. And that's awesome. >> Yeah. Yep. And then
058um and I can show I can show the when we when it gets to that point. I mean I can show the board around like how to use PEP and and we can get you a login whoever probably board president log in for that and we can work through that too. Um the last thing was um uh I I think it's I think it's a good thing. I I was talking with principles. This was um you know maybe maybe about a month ago and u one of the thing that kept kept coming up was fit days and um I know the general discussion my general feel for fid days is they're they're not super effective and um you know I think there's ways that we could make the fid days more effective. One of the
059things that kept coming up in our discussion was, you know, I posed the question, do you think that a snow day made up at the end of the year is more effective than a FID day that happens in the middle of the year? And I think the answer was a resounding yes. Um, so I think so what what happens right now is we have two snow days that are built into the schedule, just two. And once those as it stands right now once those two snow days are gone then we would start using that those fid days and two snow days is as we know like that's going to you know we're going to end up we're going to end up doing fid days. So one of the discussion points we had was there is
060a and I talked with Rachel and graduation should be okay with this as long as it's parents know in advance. I said, you know, I think we're scheduled to end that last week of May and I think the first week of June runs through I'm not sure what the date of it is. I think it's like the 5th or something like that. We said, would it make more sense for us to do the two snow days that are built into the year and then add a week, five days because we end on end school on a Friday. Does it make more sense to add five snow days automatically to the calendar at the end of the year? those Monday through Friday, first week in June and either plan for a graduation that that last month
061if no we get no snow days we'd graduate May the likelihood of that happening is probably not good or you just almost plan for graduation that first week of June at some point and um I think the answer from principles was a resounding this is so much better than doing the fid days. So in this case, we would still do fib days, but only if you went through seven snow days, which I don't know, it's, you know, flip a coin, >> but u so we can still end up doing fit days, but I think the general consensus from principles, and I know they've talked with teachers, and I had asked a few of them to touch base with a few teachers they had on staff, and I think the teachers the teachers at least that
062they heard from were elated at that we were even thinking about that. >> Parents will be thrown. I think parents will be will be happy with it >> definitely. >> So we'll be asking the board to amend the calendar to show those last five days being makeup snow days. >> It would be June 1st to June 5th. >> Yeah. That way parents and students know not to plan their vacations. >> So if the board okay >> So if the board is okay with that, we would we would would put that on the agenda as a amend the school calendar to add five snow makeup days at the at the end. Yeah. >> Um I don't think it I don't think it I don't think it will. I'll call and I'll call and reach out, but
063I don't think it should. Is I mean days are not Well, >> yeah, >> let me look at that. See if I can get that. >> I wonder if the Fed days they can still log up at the CTC. >> Yeah, we're going to look into that. Yeah, I'll make some phone calls tomorrow. And if all is good, then we'll put it on the agenda if everyone's okay with it. All right, that's all I have. Any questions about educational programs or any of the topics that Justin brought up? All right. And then Josie, you want to go over your stuff or do you want me to? >> You can go ahead. >> Okay. Um, there's information in here about the pay rates for the substitute teachers, pay rates for the aids, custodians, secretaries, and the
064confidential uh secretary. Once again, substitute rates. Uh there's a motion for some leave for an employee um to hire David Sever for the Air Force junior ROC commissioned officer to replace um colonel that left uh this past year for retirement. And we don't have a salary as of yet um because we have to get information from the Air Force itself. Is that >> no salary yet? >> Right? Because that's >> based on based on, you know, his rank and things like that upon his retirement. Um, then we have a motion for the staff assignments as presented by the principles and their recommended assignments. That will be a roll call vote. Then also approval for a list of substitutes, a roll call vote of substitute teachers, nurses, secretaries, custodians. So that's the information for the personnel
065committee. >> Mr. President, there is two positions budget. >> Yeah. Any questions on personnel for the athletic committee? Irma, do you want to look at those or >> Yes. Uh the first two, A29 and A30 are routine things that we have all the time. Sometimes you have them throughout the year in addition to at the beginning. Uh they're just automatically things that we are required to do. Um A3125 is the approval to accept a grant from T-Mobile. Um, I sent out an email to the entire board because we had the opportunity to apply for this one day after the last board meeting naturally, but there was a deadline to apply for it. So, I did send an email out to all of you asking if anybody had an objection to us participating again this year
066because we did participate last year. I did not hear any negative uh comments and Josie and Cindy wrote, "Go go for it." So, we went ahead and applied and we did win the first week, which is a $500 amount. So, we will be needing to approve that from T-Mobile. Um, this also puts us in the running for $25,000 down down the line. So, it was a it was a good good opportunity. >> You said 500, isn't it? 5,000. >> 5,000. Okay. Yeah, it's 5,000 now and 25 down the road because that you automatically go back in the pot for that. Okay. um A32 approval for athletic staff. That's routine. Um they all have their um security uh clearances and so on and those names will be read at the meeting. Um same with A33, that's
067for program volunteers. >> A34 also program volunteers in a different category. And basically that's it. and everybody has their security uh clearances in uh for those. And that's my report. Thank you. >> Any questions on athletics? Under supplemental, uh we have two resignations for yearbook um type positions. And then we have an long list of uh names for various positions that are renewals and new. Uh we do have a question Wesley Randy Lear the very first one listed >> notice you um should we call him or just do our later >> if I call tomorrow >> uh well it's listed as a the head coach for the girls basketball team for the junior high it's listed as a new position and >> he was the assistant last year and last year's assistant wants to be
068head coach this year. So, they're just flipping positions. So, we're putting the assistant on it'll be on next month's agenda because we have to hire the head coach first. So, last year, Mr. Leer was the assistant coach, but he's getting he and his last year's assistant wanted to switch places. Last year's assistant will not will not be ahead. >> That might be a problem because that should have gone through an interview then. It should have. >> Yeah, we'll have to check with Wesley on that. Is that anytime there's a new new head position appointed or or a new head position opens up, it's supposed to go through an interview process. So, >> are they both teachers? >> What? >> I don't I don't know if Randy Le's one of our teachers. >> Okay. So that
069that one may well may be a sticking point. We'll have to find out on that one and and exactly what else goes on there. But uh most of the other ones are all renewals. Uh there are a couple new ones, but they're for assistance. Uh there's also a new one on there for the ROC teacher uh that we're hiring or is listed for being hired to then share the ROC extracurricular activities. You'll notice that's listed as new as well. So, are there any questions about any of the of the contract for supplemental positions under S17 that anyone notices? >> Did we? >> Go ahead, Christine. >> I not sure how to handle this. There's one person on there that >> executives. Okay, we can talk after the meeting. That's fine. Did you have a question,
070J? >> Same thing. I'll >> thank you. >> Um, S18, assistant cross country coach is new. We're waiting for some clearances on that one. So, that one may or may not be on the agenda depending on what happens with paperwork. So, any questions regarding supplementals? >> Can I say one thing that T-Mobile was? I have to give them a W9 and sign this one form to accept it before within a week. Is it okay that we move forward? >> Oh, that's fine. Yeah. Yeah. >> Just make just make motion. Yeah. Uh MJ, you want to talk about yours? >> Sure. after a two month hiatus and then also in your Google Drive of course with all the other people work. Any questions about MJ's bus drivers? All right, Cindy. >> Um, okay. So, I will
071have anformational section under my chair that actually has to do with the mills program. Um, we did have a meeting, Josie and I. Um, last week, uh, we will be having another one next week, Justin. Yeah. Um, so I'm going just going to give some information up there just to because I had stated we were going to start the Mills ad hoc committee in July. So, that didn't get dropped. We're in the process of doing that. So, I'm just going to give an update on that. Um so P30 is just the EOP um for the year which the board has um the opportunity to look at for the next week um before we come and vote on it. Um P3125 is to retire the three uh policies 105 108 and 109 that were written together
072into 105.5 that passed second read last month. So, we just have to officially retire the three that those were retired from. And then, um, yeah, you're you're 32, Eric. >> Say, Eric, you're 32. >> You want to explain that, please? >> Yeah, we u we received Dr. Angel and I received this in the mail. It was on July 17th. We didn't get it till after the last board meeting, but there is a the Linger Valley School District with Pennsylvania Leadership Charter School. uh they filed a motion. This is actually from the 1617 school year about the charter school reimbur school reimbursement we owed them. And they're saying that we calculated based on actual expenditures that should have been on budget expenditures. That's what the law reads. So back then um they submitted a bill saying
073that we owed them the 1617 school year. They they said that we owed um $8,195.34. They submitted this bill on April 25th, 2018, way before my time. And this was the difference between the recalculation between budget expenditures and actual expenditures. It went on hold in your office that you're representing a bunch of people. This went on hold for a while then it came hit us back in July. >> I have no idea why the the Commonwealth waited 10 years to do these. >> And even when you see it, it shows that we are actually the moving party. That's not the case. But the Commonwealth makes the the school district the moving party because their their claim is that it wasn't paid. So you were challenging the payment. some of these there's some districts that just
074didn't pay and I think in some cases that the charter school that may they may have not sent the invoice. >> Yeah. >> And then it just never happened. So the I have a number of districts that had these >> we definitely got the invoice. We didn't they have to they have the receipt part of the the settle the thing they came down with because the they awarded the this to cyber school PD did. So they were they calculated without any more federal deductions because they couldn't tell based on our budget because that's based on the preceding year too. So I was able to go back and take all their deductions. When they calculated it they were saying that we owed them $12,167.91 and they were doing an interest compounded for 6% that was another
075$7,300. So this initially came to me at 195 talked to Gary and Joe. I ran through our federal numbers, backed it off, and I provided all the support, and Joe came back, and they're willing to settle with the base amount of $8,132.26 that I calculated, which is actually $63 lower than what they build us back in April 2018 and no interest. So, do we owe the bill? Yes. Um, I think it's a good settlement for us. keep pay what we owe and don't worry about the interest but it's another nickel dime thing right in our budget and I'm going to recruit this back to the 2425 since we known other audits been done so this won't take effect to the 2526 >> they they can add that to their big war chest of money they
076have district isn't that maddening >> statute of limitations >> isn't there a statute of limitations on that. >> Unbelievable. >> The the for whatever reason the Commonwealth does a lot of things for charter schools. >> Isn't it ridiculous? >> I mean really a lot of the money comes out before we before the district has any say so. They just pull it right out. >> Well, just as you know, and I'm saying this in public, we're not getting our state money. We're not paying any of the cyber bills for 2526 yet until that state money comes because they can't afford it subsidies. >> We're not getting subsidy. Yeah. >> Yeah. Or poor taxpayers. >> So again, you won't be paying those bills. >> Any questions for policy >> one? Um that referred to um a policy
077about waiting 20 or procedure that waited 28 days. I can't find the policy that would have been in the rewrite of >> I think. So that was the one that talked about committee. Yeah. Check 005 but make sure you have the rewrite of it which the rewrite should be on the website. >> Committees and board policy. >> Committ policy. Yeah. It should be on there. Yeah. Um, so then on our meeting, we'll have our second hearing of citizens for any non-aggenda items. Uh, at this point, I'll ask if any of our citizens that are here have any questions or comments about our committee of the whole. All right. Uh, do we have any school director comments about how the process of the agenda set of meeting and committee of the whole went for you guys?
078>> And I do have a comment. I think it went very well. I appreciate it. And I just want to say that and and this is nothing to do with the process today except that you know when you come to August every year that's when athletics start. It's an exciting time for our students. They're ready to go back and and do that. Um Eric um Henrik Elich had a hole in one boys golf >> um over on 11 which I understand is very difficult hole. It's >> um four of our students, football students, they were out having dinner together, ran into TJ Watt >> who stood with them for a picture, autographs, the whole bit. They were so excited. Bryce Vita is has been selected as athlete for the LO Bulletin football cover, which is
079an honor. Girls golf, Addie Wakovski shot an 82 on 18 holes at Penn State White Course. Best score for LBSD. she superseded the previous one. And of course, um, we talked about T-Mobile and football and band practices are underway. So, it's always happy to see all that happening again. That's our big big season this fall. Not that the rest aren't, but that's when there's so many sports. That's all I have. Thank you. >> Any other director comments or input, questions? All right. And then obviously we'll have our future dates for both uh which will then be September 8th and the 15th. And of course we have our meeting next week at uh 6 o'clock and we'll be having our executive session at 5:15 or maybe five if necessary on the 18th. >> Is somebody going
080to make sure that we know what time that executive session is? >> Oh yeah. Well because because two times ago, maybe it was her last time. I didn't get the change from 5:15 to 5 and that's why it was late because I'm not typically late. I'm early >> and I thought, "Oh, why is everybody already hearing things gone?" But I didn't know your home phone got >> Okay. Well, we got that straightened out after that. Well, that's probably what happened. >> Okay. Okay. You're forgetting >> your home phone doesn't text me. >> Not at all. >> Don, do you have anything? All right. Thank you. >> All right. >> Question. >> Right. Right. So, uh at this time we'll go ahead and conclude our committee of the whole meeting and our agenda setting discussion. Uh
081so we can go ahead and turn off our video and those people who are not part of executive session if you could leave. U we have a couple questions to go over. >> Dr. I'm just going to stay and look at the resumes, remember? Is that still okay?