001the meeting of the April 8th, 2025 9:00 special meeting with the pledge of allegiance to the flag of the United States of America and to the one nation under God, indivisible with liberty and justice for all. Mr. Secretary, can we have a roll call, please? I'm gonna go around here present one There were no names listed on the hearing of the citizens. Director Kuml, you have uh some information for us about the energy recovery units. I believe Mr. Koshious is going to give us a summation and then Mr. Sutter has a few words regarding those as well. Yes. Uh we did put the bids out and we received them back. One was uh it was a bid out in two pieces, an HBAC bidder and an electrical bidder. and we received two bids back on
002each project. Uh the two HBAC biders were Dar Construction and Mark Services and the electrical were TP Electric and Holstrom Clark. Okay. Um we went through and uh the lowest bidder if we did all the base and the three alternatives was dark construction but what we're recommending is the base bid and alternative one that would give us four out of the six RU units replaced at the high school and that will meet that will fall within our million dollar grant or $250,000 match leave some contingency left over for the project. Uh those are the main areas of concern with the humidity, those four areas there. So the two that will be left will be over the auditorium which we could apply for another grant later. Those came in if we did the um alternate two.
003That was another almost $600,000 that would have to come out of our own pocket. That's why I think we stand here and recommend that. So DAR bid with the base and the alternate one comes to the $1,70,500 which is on the agenda for approval today. And the electric low bidder for the two was TP electric with the base bid and the alternate for the um the alternate is the one above the cafeteria. Yes. So we'll get the two classrooms, the boiler room and the cafeteria. All four of those. That's where we are seeing some of the humidity issues the most in those areas right there. Uh those are the most have the most kids and everything circulating around and um I'll let Mr. Sutter talk about that what they'll do. But uh that's what the
004electric bid for TP Electric is $121,710. So those are the two bids that we'll be um seeking for approval today. Eric, that 600,000 that you mentioned for the other two, were those was that like just an average of all the the bids that came back? It was um um 560,000 for the HDAC part and 27,735 for the u the electric. So been 587,735. So let me just before Ed talks, let me just tell you why I think we did the right thing. Originally, we applied for a $2 million grant with a 25% match. So, we had two $2.5 million we were expecting uh this project to be and two of the three be one was from um constellation. They thought that that's what it was going to take and one was from. That's what they
005thought it was going to take as well too. However, since we did the humidity study with East Hills, we thought it'd be better to go out and design it, do it ourselves, and we're getting four out of the six units for 1.25 25 million. Even if we had did all six, it would still be 1.8 should be $700,000 less than what the other companies were offering. So, I know Ed and I were pretty wanted to do it this way. And I think it really showed that that we can get four out of six where the other way probably willing to go three out of six. So, that's my two last sets, but I'll let Edne speak about the units and if Chris has any questions if there are companies want to engineer. Yeah, this is
006Chris Al from engineering the the engineer of the project. I started with a right about the time I came, we did a humidity study at the high school. We got some instances of some mold growing in some classrooms. So after crawling around crawl spaces on our roof here and there, we kind of determined that basically we were causing our own problem whether it's unit outside these energy recovery units are designed to pull outside air. There's a series of duct work underneath the building that frames outside air or you know fresh air. So it's 80% humidity outside. That's the air we were bringing in. So that's usually the July and August time we were experiencing in the winter time usually. So knowing that last summer we didn't run those erus during the summer. If you've been
007in the high school you saw big fans we had. So we had air moving throughout the building continuously last summer. As far as I know, we didn't have any issues at all last summer. So, moving forward, uh Chris put his project together. Uh some of these units are not in very good places. Some of them are in narrow passive ways above the ceilings. The facilities grants came out and and Mr. Moran, Mr. [Music] you know, estimates we get. So, put this all together. So, basically, the units that we're replacing are all the units that supply air to all the occupied spaces. Basically, the auditorium, there's two units there. However, we don't really utilize the auditorium very much. So, we're putting the value dollars into the occupied spaces. One added bonus to Chris just kind of
008discussing it. We are going to add for the reheats, we're going to add natural gas. So, actually reheating some of that air during the winter time, but we're hoping that that's going to take some off of our ground. So, right now, we heat that building with 100 like this morning was 120 degrees. And to get there, we take butter out of the ground at 4550 degrees and through a series of heat exchangers, we raise the water temperature 120°. It's it's not very quick. Okay. So, some mornings we come in the building. Well, we were hoping that we have this air somewhat preheifier when they bring or the current erus, they're outdated. They don't have that technology. So, that that's the real big thing to ask, right? when they when they did the energy saving project
009the uh refrigeration required to dehumidify the air cost up so they really didn't want to energy saving project was constellation they didn't want to try the energy used to jump so they often did not replace that so these are original so we were hoping just solve a lot of issues and you know work for students and staff. The good thing just to put on record the million dollar grant that's like five mills of taxes that over five mills in taxes. So that's that was a great opportunity to get that grant that I havebody question Ed for Ed for the summer. Do you expect that we'll have to open the doors to the auditorium and still use the cattle fans? Um no I don't think so. We'll be able to run the current units in there,
010but we we've been turning them on and shutting them on. You have to get some fresh air. Yeah, we still might see depend on the scope of the project where they are. The auditorium truly was never a place where we had issu we really we have to see how everything runs and operates before two rooftop units rooftop. The other two will be rooftop the cafeteria. Yes. So they'll be on the roof. They won't be in a bad place. because these will be much easier in service. Plus, um we will have to make a couple additional roof cuts, but that's all been in the contract made by a certified that we don't ruin our warrant. What is the expected installation date or start date? Our team is ra the idea is to get the contracts executed
011and get the get the equipment order. There's some big time uh issues with the equipment not issues but that's built into how we see the schedule working. We've asked the contractors to do what they can to get out of out of the student areas throughout the summer. Uh there will be roof work and other working mechanical spaces that'll drift into the fall. Um right now we have it written to uh substantial completion end of November. So we'll have we'll have some areas that will be student population affected once the beginning of the year starts. We we hope that that's Yeah. Yeah. But there'll be some. Yeah. Yeah. All work electric outside. Any further discussion regarding uh B125? Okay, with no other discussion being held, uh, Director Kreml, will you please proceed with your motion? Any
012questions? I make a motion for B125 that approval be given to award the following bids for the energy recovery unit project is presented for DAR construction for HVAC $1,70,500 and TP electric for electrical $121,710. Having a motion and a second, I ask all those that are in favor indicate by saying I. I. Are there any opposed? Hearing none, the motion passes. Do I have a motion for adjournment? Okay. Having a first and a second, I'll ask if there's anyone opposed to adjournment. Hearing no opposition, our meeting is adjourned at 9:12. Thank you.