001is coming down. >> That's what I told. That's what I told. >> All right. At this time, I call School Board of Education meeting February 9th order. If there's no objections, we will approve the agenda by consent. At this time, I need a motion to go into executive session. >> I move to enter executive session to discuss personnel matters pertaining to employee hiring, compensation, terminations, resignations, contractual, and legal matters. There's a favor. One, two, three. Stay right here. At this time, I need a motion to come back into open session. >> All right. have a moment of silence followed by the pledge of allegiance and Casey Brock from Edwards Elementary will lead the pledge. Right now we'll have a moment of silence. Thank you. Just like welcome everyone here tonight. We appreciate you coming out.
002I know this is interession week. We have no public comment. Okay, board members, you've been given the minutes for January 12th meeting prior to this meeting. You have also been given overnight travel. If I hear no objection, we're here. Thank you, Madam Chair. All right. So, I will first go over the uh presentation up here. So, you all did receive a copy of this went out. Our revenues received as of December 31st are shown. Uh we received more local tax collections in December, increasing our percentage from 12% uh to 22%. You can see that by the little chart there is filling in the circle as far as on that graph. Um that's an increase from the previous uh one that we had in December which showed November's report putting us at 45% or halfway um
003on the year's total for revenue. No additional federal revenues were received in December since no federal grants claims were made. So as of right now local is at 22% collected, state is at 45% collected. Federal is at 3% collected. Local adorum tax revenue, property taxes, fee in L of agreements, tuition uh from out of district students, instructional fees and interest on investments. That's the local state is usually just your general state aid. Classroom allocation 70% of total state and then federal not much federal revenue and general fund only indirect costs. Moving to expenditures, uh here we have a similar graph representation of our labor and non- labor expenditures. As you can see, our non- labor costs are largely frontloaded due to annual contracts and subscriptions that are typically paid at the beginning of the fiscal
004year. While our while our labor costs are spread out fairly even across the year. You'll also notice that the expenditure graphs are much more filled in than the revenue graphs. This is one of the challenges that we face each year to ensure adequate cash flow when revenues collections always trail behind our expenditures. The majority of our local revenue from property taxes is collected during the winter months, November through February. So you'll see our revenue graph catch up as we go through the year. However, it is important that we maintain an adequate fund balance to ensure that we have cash available each year before taxes come in. So right now you can see that labor is at 45% as far as expenditures and the non- labor is at 60%. incumbrances of 2,13,82 made non- labor come
005to 79% almost all of the incumbrances in the uh is in contract employees. Looking at our sales tax collections versus expenditure sales tax collections for December came in at 460,239 bringing our total annual collections to 2,793,265. This puts us on track for a projected total of 5,586 528 uh for the year. As we are still in the procurement design phase of our initial projects, no sales tax revenue has been expended as of December 31st. Financial highlights and upcoming dates. Uh this is not good news, but uh we expect a reduction in state revenue due to the 45th day count of reduction. Uh so we are preparing for reduction of the previously budgeted state aid to classroom revenue amount. The reduction is due to a larger than anticipated reduction in our student counts between the spring
006and our most recent 45th day counts. It's impossible at this point to determine exactly what the impact will have since the proportionate share model depends heavily on what everyone else's numbers look like. As of January 20th, we still do not have updated 45th day revenue projections. >> I'll try to answer. >> Um I know I think we were down about and I'll have to get that to I can get that number to you um get the most accurate number to you, but I think I remember off the top of my head it was around 200 students. Was that does that sound about right? I'm looking at Dr. Hail, but um I I I I will have to get that report. I don't want to give you a false number, but I I believe it was
007somewhere in that neighborhood. >> Count was But anyway, >> yep. Jefferson because we're growing >> houses. >> Okay. >> Yeah. Well, and and a lot of times what what you do have to understand is just because you lose um say if you say if we lost 20 students at each school or at 10 schools. So 20 students divided divide that into say in each of those classrooms you have or each of those schools you have 10 classrooms. You lose 10 students out of each of those classrooms. If your class numbers were 24, that means you're only still down to 22. So, as far as how does that affect us, we still have to have the same number of teachers because it's really not affecting the number of classroom teachers that we have to have because
008the numbers are dispersed across the district. Uh so, that's one of the challenges that we have to to keep in mind when we look at uh what what's happened with some of our student numbers. But we can definitely get that get that send that out to as far as our numbers. Um so the monthly financial review for Chesville County uh you can see our payroll for the 15th and 17th of December 3 million. You can see accounts payable on December 3rd, 10th and 17th for about 1 million for a total December payout of 4,4312559. U investment earnings are also listed there. Year-to date general fund revenue. So you can look from the revenue account. If you look over at the uh yeartoate revenue is about 30 million, 30.5 million. Uh it's showing that there's a
009remaining balance of about 48 million there. Uh when looking also down at the uh year-to- date labor budget actuals again there you can see year-to- date expenditures are around 31 million72,000 reading remaining balance of about 37 million. Moving on down with our non- labor budget versus actual compare those that that information there as well. And then total for utilities. Again, it looks like we're doing good with utilities at this point in time, but um it may be hitting us when we move into the warmer months. That's when our utility bills may be getting a little higher. So, as of right now, uh it's showing that we have a remaining balance of about 50% 1.635% of our utilities. So, it seems like we're good on our utilities at this point in time. Any other questions on
010the financial statements? Chief I think I know, but I want to ask anyone. Explain to me what a So it doesn't have anything. It's going to be You don't have the numbers yet. Just one of them. I know we got a lot of symbols that we use. What is W question. >> Good evening, Dr. Ber. Madam Chair, members of the board, >> I would like to go over the discipline data for for the month of January. Of course, this data is an overview of discipline trends throughout the district and within our grade levels. So, for our top five high school infractions, which has been pretty consistent throughout um the first one for high school, the number one violation for the month of January was cell phone violations coming at 25.6%. U tardies was at 19.4%.
011And cutting class was at 10.6%. % dress code violation was at 5.1% and disrespect was at 4%. Which gives a total of 64.7% of incense reported in power school for the month of January. For our middle schools, the top five infractions, first off with the top one was inappropriate behavior at 27.5%, truency at 12.4%, disrupting class 8.9% uh hit kick push at 6.6% and inappropriate language at 5.8% which total 61.2% of incest reported in power schools for the month of January for middle schools and for elementary the top infraction was inappropriate behavior at 25.9% truency at 19.9% disrupting class at 9.6% kick kick push at 8.4% and inappropriate language at 6.6%. Which total 70.4% of incidents reported in power school for the month of January for elementary school. Districtwide um our top infraction for January
012was inappropriate behavior at 16.6%. Phone violations at 10.6%. truency at 10% tardies at 7.7% and disrupting class at 40 I'm sorry 6.7% which total 51.6% of incidents reported in power school districtwide for the month of January. So some trends uh before opening up questions that we saw in the month of January or from August up until January. Inappropriate behavior remains the most frequent across um months and because that's kind of like the catch all um inappropriate behavior has a wide range of of different practices far as how it's putting in has been put in. Um attendance related incidents remain elevated especially in October and January. Um phone violations declined early in the year but rebounded in January. Of course rebound kids were out over the Christmas break got new phones for Christmas and different things
013like that. So you got to factor all of that in. So now they got to get reaclimated back into the school setting. So that's, you know, that's how we kind of look at those trends. Um, same thing with with attendance. Kids have gotten used to being out so when they come back from the holidays. So you run into those things. But we have done I'm I'm very pleased with what our principles have been doing to kind of increase the attendance or incentivizing uh attendance. Um they have been doing different things like ice cream parties and recognizing attendance every quarter instead of every like by the year. They're doing it by the quarter. Um they're doing some are doing it by semester. Some even doing it bi-weekly. Um just to kind of incentivize the attendance piece.
014Um and they're also and of course when you're looking at truency by the way it's reported you can't really look at the number because that's actually a good thing that is being reported versus it not being reported. So you kind of you kind of look at the truency piece you know you know good or bad but I think that they are addressing it at the school levels um with having those truency meetings uh within the schools with the parents. So I would say that they have they have really been working hard on trying to get those numbers down um this year. So overall, district data reflects consistent behavior patterns with periodic seasonal fluctuations. Uh focus interventions addressing student conduct, attendance, and classroom engagement remain essential for improving school climate and reducing disciplinary incidents. Any questions?
015>> Yes, sir. Well, it just depends on the infraction when you say denying because if a student does, let's say, an infraction that requires them to be expelled, then of course you don't have to give them if they've been expelled, then you don't have to give them that. But anything else other than expulsion, you can't deny them the right. Now, as far as where they receive the education, that determine you because you can place them in different settings, but as far as the only time that they can be denied is if they're expelled. And that's most of the time that's either to the end of the year or 365. Sometimes the infraction requires a 365 day expulsion, which they're not um they don't get educated at that particular point unless they're in another program somewhere
016else that that takes in expelled students. We have a couple of those, but they fill up pretty quick. >> We depending on the amount most of the time like the only time we would expel a kid. Uh let's just say for instance when we when we updated our fight initiative after the third one then they can be expelled. Um after the third fight they can be expelled or if they bring a a loaded handgun to school. >> That's 365 or anything like that. Then the child can be denied for that whole year in education. But these infractions here like phone violations, we won't deny an education for a phone violation or cutting class or something like that. So we would we just address those at the school level. >> We still have a contract with
017mental health. So we do have a lot of contracts with uh providers. >> We utilize the Alpha Center uh Care South and Tri County. We have them. Matter of fact, we have one of our uh Tri County reps here today. So we have those three entities in all of our schools. >> And then there's some other things we're working on with mental health as well as becoming a trauma-informed care school district. So I know Dr. King met today, had a meeting today about that. So there's some other things that we're working but as far as uh discipline and things of that nature we there you can be you we do use progressive discipline but sometimes progressive discipline doesn't reach to the point to where it becomes an expulsion and it all depends upon the infraction.
018Um and and Dr. Mr. King was correct in stating that the only time we can deny a student an education is if they are expelled and that would be for 365 days. But after that after that discipline is served they're coming back >> and you have to provide them an education >> in some form. Thank you, Madam Chair. Uh members of the board, I would like to welcome everybody joining us on live and taking an interest in in our school system. Also like to welcome everybody that's in in attendance tonight. So, I will keep mine short and sweet here. Um, I did want to recognize that last week was National School Counselors Week. Uh, school counselors have a tremendous impact with helping students achieve school success and plan for a career. I would like to
019take this time to publicly recognize our school counselors and the impact that they have within our schools on a daily basis. Intercession, as Miss Dubs mentioned earlier, is currently underway. I did also want to mention that the soup ginch at St. Paul's United Methodist Church in Chesterfield uh will be held from 5:00 to 7 o'clock tomorrow. Uh also, President's Day is Monday, February 16th, 2026. All schools will be closed. Uh February 28th, 2026. Uh there will be a job fair as mentioned earlier held here at PLC from 9:00 to 12:00 on Saturday morning. And that is my report, Madam Chair. resources. >> Thank you, Madam Chair, members of the board. Prior to this evening, you received a personel personnel exhibit personnel report for your review. I recommend for your approval that report. Oh, sorry. So,
020the next item is 4.2 position change at elementary. The school would like to shift one of the classroom vacancies that they've not been able to fill this year and that they've already dispersed the They want to switch that um and change the position to a special ed position in preparation for um next school year. Like to make that official, please. >> Yes, ma'am. So, uh, good evening once again. Uh, you have already been given a copy of policy JLCD and the administrative rule associated with this policy. At this time, I would like to recommend it as presented for second reading and approval. All those in favor? All right. So you have already been given a copy of policy JLCF and the administrative rules associated with it. Also updated policy IHM and policy DKC. So at
021this time I would like to recommend it as presented for first read. gonna be a little longer. Okay, you had the 2627 school board meeting in your packet. Nept school calendar update. >> All right. Good evening, Madam Chair and members of the board. The staff development day that was scheduled for February 2nd was cancelled due to that beautiful snow we received. Okay. So, no students were scheduled to attend school that day. Administration is requesting board approval to replace the council February 2nd staff development day with professional development sessions on February 26 and March 5th from 3:00 p.m. to 6 p.m. Teachers assigned to letters training will complete that training and all other administrators and staff will follow their assigned professional schedules through 6 p.m. Students will follow their regular instructional schedules on both dates with
022no release and no loss of instructions. All those in just one more thing threw me a curveball just a while ago about the 45 day but I have it okay last year Mr. Sweeney was 6879 on that 45th day 6879 students and 66750 this year All right, board members. Don't forget in your South Carolina statement of economic interest that do it online at noon on March 30th annual conference next week through the 22 and March the 9th is our next regular school board meeting at 5:00 sedum but I need a motion to >> all those in favor and good night and thank you for attending.