001All right. All those in favor? >> All right. Um, now we'll have a moment of silence. During that moment of silence, please remember those we have lost within the district this year because we have lost a couple more since last month. So, and we have the pledge of allegiance and we have Rosalie Faulk from Ruby Elementary that's going to lead us in our pledge. I aliance to the flag >> of the United States of America to the republic of which it stands. One nation under God, indivisible, liberty and justice for all. >> Thank you, ma'am. >> Okay. At this time, I'd like to call our district arts coordinator, Miss Magcguire, for special recognition. Madam Chairman, Dr. Ballinger, members of the board, good evening. Chesterfield County School District hosted an attendance awareness poster contest for the
002month of September. Students were encouraged to submit a poster highlighting why students should attend school using a slogan of their choice. and posters were judged with one winner from elementary, middle, and high school. The winning posters will be shared on the district's social media pages, made into large larger posters, and tonight we recognize those winners. [Music] Our first winner is our elementary school winner, Miss Rosalie Faulk from Ruby Elementary School. [Applause] Our next winner is a middle school winner, Lily Harrington from Long Middle School. [Applause] And our high school winner, London Green from Sher High School. Congratulations to all our winners. Established in 1982, South Carolina Schoolboard Association, SCSBA's boardsmanship institute began offering a year-round training focused on leadership skills for board members on state and national educational issues. We are always pleased to honor
003those board members that have reached one of the sixth level in SCSBA's boardmanship institute. Tonight we are recognizing three board members that have reached new level status. I would like to introduce Mr. Scott Sims as reaching level one status. [Applause] You progressing quite fast, my man. Next, I would like to recognize Mrs. Kim Burch, reaching level two status. [Applause] And finally, I would like to recognize Mr. Robert Thiel reaching level five status. [Applause] [Music] All right. At this time, we have no public comments tonight. And I'd like to welcome the Sro Lee. Jacqueline can't read this. The administ with is she here with the link? No. Okay. Um administrators, principles, teachers, advisory board. Do we have anyone here from advisory board? like to welcome all the area citizens. We appreciate you attending our meeting this
004evening. Morg members, you've been given the minutes for September 8th prior to the meeting. If there's no objections, they will be approved by consent. Okay. All right, Mr. Casy, we're going to turn the meeting over to our chief financial officer for our August review. Madame Chair, Dr. Ballinger, members of the board, good evening. >> Good evening. >> Uh, prior to this evening, you all received a copy of the financial review for the month of August. Any questions on that review? Any questions? >> Kind of early in the season. >> Thank you. All right. Now, our chief academic officer, Miss Stubs. Good evening, Madame Chair, Dr. Ballinger, and members of the board. I would like to present the curriculum report for October. Um, wanted to mention that u with adult education, uh, the adult education program
005was recently approved to implement a CDL permit class through a workplace literacy program. Um the goal of the program is to teach potential bus drivers the information needed to um pass the South Carolina CDL permit test. In addition, adult education is offering morning and evening ESL classes on Tuesdays and Thursdays at PLC and Char High School. Um we just saw some um uh uh some some of our our art students with the with the poster contest. Um but in addition to that, the district has received the distinguished arts program grant award from the state totaling $40,000 for this year. Uh the grant funds will be used to purchase uh muchneeded musical instruments, arts supplies, um and professional development for teachers. September 15th through the 19th was National Arts and Education Week. Um and if you
006go to our website, you can see many of the activities that took place during this week. Cheryl Chesterfield and Mby FFA students participated in the region 3 track tractor operations and safety CDE on September 25th in Darlington. And the top five teams will advance to the state. Uh MB placed fourth, Cherall High School placed sixth and Chesterfield placed eighth. So congratulations to those students um at our elementary and middle schools and as well at the high schools. Of course, inter session was last week. We were anticipating um around 175 students at that time when the board report was written. However, we exceeded that and we had close to 300 students that participated in grades K through eight. So that was very exciting. Um so students had three days of intensive reading, math and writing instruction.
007Um and so that was very well attended and so we're excited that we exceeded those numbers. Um, in terms of the federal programs, principles have been holding um their their their meetings, their title one meetings at times that are convenient for parents such as um some of these are literacy nights or um special events at the school. And uh materials, handouts, brochures are available to parents. Um and of course these are available in um various languages as needed. Finally, I do want to mention that um our eighth grade students that are participating are taking the geometry with statistics along with 8th grade math standards. Um, Miss Miss Sow and I have been working closely with those teachers to make sure that they are on pace um creating pacing guides and and resources for those teachers
008um because this is new to all of us. And so we've had they've had time to collaborate together and and that has been some some really good work um going on with those teachers and and we're very proud of of everything that they've done to make that successful. >> Are there any questions? Um >> go ahead doc. Um you said about 300 students >> 295 >> me like >> um that is and so we've talked about that and what we're going to what we're going to measure our success by is really looking at um how the students did on their I Ready and math and reading um in the um in the all um and then we'll be doing our post test um in you know uh December um and so we'll look at those
009students and how how they grew um you know the the other piece of that of course is um uh what teachers are seeing those formative assessments those uh you know sidebyside listening to children read and that kind of thing. So um we've gotten some good feedback and um and even though it was three days it was three days of targeted instruction. um our literacy coaches helped us um as far as pulling pulling the lessons for those kids that um were their areas of need. So it wasn't so it wasn't just a one-sizefits-all curriculum, but rather really targeted to what those students need. So um we we felt really good about that. >> Mr. My question is on your superintendent notes, we had $200,000 that was cut from one of the title funds. What area is
010that coming out of? Um, so I think that's the title five funding. That's u that's in multiple areas. I have to touch back there with the lady sitting at the back to tell us a little more as far as where those go. So, we had flexibility with those dollars anyway. >> Yep. But yeah, and >> but what I what I will do is is um I will get a report to where we actually spent that money last year, what it was tied to, >> so you can see if it's salaries, if it was, you know, where it was where it was going. >> Okay. Word about the students with it. >> All right. Thank you. >> All right. >> Any other questions? >> Thank you very much. >> Thank you, >> Dr. King. you going
011to give us a uh discipline report? >> Yes, ma'am. >> Okay. >> So, good evening, Dr. Ballinger, Madam Chair, and members of the board. >> Good evening. >> Would like to go over the discipline data for the month of September. Clean it up a good bit for you um this time, so it's a little easy to read. Um so, I'm presenting this data to share an overview of discipline trends throughout the district within our grade levels. The goal for presenting these findings every month is to help improve student outcomes and school climate. So if we look at the high school uh we can look at the top five infractions for the month of September were cell phone violations which were 17.2% of the infractions tardies 14.9% truency 8.2% ID violations which is 4.9% and cutting
012class is 4.6%. And I'll sum it all up in just a moment. With our middle schools, our top five infractions for September were number one at inappropriate behavior, which was 32.5% of infractions. Inappropriate language, which is 9.3% of infractions, disrupting class, which is 7.6% 6% of infractions, truency, which is 6.5% of infractions, and disrespect is at 5.5% of our infractions. And at the elementary level, the number one uh infractions or the top for the top five is hit, kick, push, which is at 22.7%. Inappropriate behavior was at 20.1%. The third was bus violations at 13.9%. The fourth is truency which at 11.9%. And refusal to obey or defiant that's at 7.4%. So overall districtwide our top five infractions for September was number one was an inappropriate behavior which was 15.5% of district-wide infractions. currency, which
013is 8.5% of district-wide infractions. Cell phone violations, which is 8.4% of district-wide violations. Tardies, 7.7% of district-wide infractions. And hitkick push was 6.4% 4% of district-wide infractions, which these particular top five total 46.5% of the incidents reported in power school districtwide. So an overview. So across the first two months of school says student behavior data in Power School indicates that a small group of recurring infractions continues to represent nearly half of all incidents reported districtwide. So the top five categories like I said earlier accounted for 46% roughly 46% of all reported incidents in both August and September. Our most frequent infraction is inappropriate behavior. So it was ranked number one in both months increasing from 11.6% to 15.5%. Our emerging concern is the tardy infractions. It appeared in September's top five for the first time
014replacing disrupting class which was in August. The persistent issues that we have is phone violations, truency and hitkick push. They remain recurring infractions across both months. And a trend that we have, the overall incident volume increased in September, suggesting a need for continued focus on classroom management and student engagement strategies. Any questions? >> Questions? >> I have questions. >> Yes, ma'am. >> On a lot of these continuous same child, let's say, >> do does the school contact the parent? >> They do. They're required to. And and of course, as we always say, discipline is progressive. So, if they're continuing to do kind of similar in the same category, then the discipline escalates um to a point depending on the age level and the grade level, it could result if it's middle or high, could result
015in a recommendation of alternative school, could result in expulsion if it gets too bad. Um, so it's it's progressive. Yes, ma'am. >> All right. Thank you so much. It's a lot of numbers. >> Yes, ma'am. >> We appreciate you doing that. >> Yes, ma'am. >> All right. Um, Dr. Ballinger report. >> Thank you, Madam Chair. I would like to welcome everybody tonight, those in attendance, those joining us online. Um, you know, it's always great to see people that are involved in the school system and what's going on. Uh, there's a couple things that I will discuss before I go into uh the presentation tonight, but um I did want to remind the board and and the community that Thursday, October 16th, and next Thursday, October 23rd, will be uh late days off for all staff.
016Uh there will be parent teacher conferences from 3:00 to 6 o'clock on both of those days. And then also uh wanted to remind everybody that according to our school calendar, November 24th is an inservice day and um you know for these late days. So that's a a tradeoff um for those late days. And so just wanted to remind everybody of that. But what I really wanted to also discuss tonight was the presentation that uh I've been been doing along with other members of of my cabinet. Um that's why actually Dr. Hail's not here tonight because there was another community organization that wanted to hear about the bond referendum and so um I told her to go to that instead of coming to the meeting tonight. And so she is actually uh delivering this presentation and
017and maybe I'll be heading to some place after this meeting to to talk to another community group. So far, we've been to all of our communities. We're trying to get out, uh, just to give the information so that people are informed about what this bond referendum represents. And so, uh, we always just kind of start out that, uh, you know, on November 4th, everybody will see countywide one, actually countywide, um, question, and that will be for a bond referendum for the school district on November 4th, 2025. Uh just a little background, we have over,00 uh faculty and staff. I believe we have over 600 that are just educational. We have 16 schools and over 6,600 students. So, what will everybody see on our ballot or on the ballot when they go to the box um
018on November 4th? So, voters are going to be asked to decide whether we can access some funding up front. Um, that's the whole purpose for this is we want to be able to get that upfront funding so that we can do multiple projects at a time instead of having to wait for the revenue to hit the coffers and build up and then do one project and then we have to wait again. And so it it pushes that timeline over a multiple year to where maybe we can get a lot of this done in a shorter time span because now we would have it all and we'd be able to do multiple projects within multiple areas within our county. Um so uh and then you know this will be paid by the penny sales tax that
019was approved last November 5th of 2024. And so that's what they're going to see on the ballot. Um, why do we need this? Uh, simply because South Carolina law only allows the school board to bond at 8% above the value of the taxable property in the district. And so therefore, this is way above that. And so we have to go out and ask our our our communities to to approve us doing this so that we can get that money to to be able to address the concerns within our schools and um in a timely manner and be more efficient. So why do we want the why why are we asking for our community to to approve this bond referendum? So again, it allows the district funding flexibility uh so that we have multiple projects going
020on simultaneously. Uh it allows to earlier starts which will allow us to finish things earlier. Um you know it also will allow us to to actually avoid cost increase. We all know that over the past 5 to 10 years or actually 5 years since COVID back in 2020, the the the cost of materials and supplies in a lot of areas have just skyrocketed. Um, you know, if we're able to get this in a in a shorter time period, then that's going to actually help us use that those dollars wisely. And so then it helps us to get our students into better facilities and more updated facilities quicker. So, what are the projects going to fund again as we Okay, there was a pause. Sorry. Um, again, what what are what is this going to fund?
021It's going to fund everything that was approved back in 20 uh 2024. So, nothing changed as far as, you know, we we didn't have any any changes with this because since the money that's going to pay the bonds off is the money that comes from the penny sales tax, we have to to abide by what the penny sales tax referendum was for. And so, this ties into that penny sales tax. So again, it's safety and security. It's accessibility improvements across the district. Uh your digital signage. Um I know we're already putting RFPs out for for digital signage and some roofs. We've already got some things going on. Um but these are small projects compared to some of the larger projects that we're going to have. Uh general renovations and upgrades to aging facilities. uh get
022our students in more updated facilities where things are um more appeasing, more climate control, just just things that we need to address within our schools, additional classroom space to to multiple schools, and that's really in the page one in the MAC area when we're looking at additional classrooms. Uh now, we do have some additions and some other projects at some of our other schools, but really we do are are we're trying to address that growth in those areas as well. upgrades and additions to our football fields and to our tracks. Um, you know, this will allow us to to try to attack multiple projects at a time. Again, when it comes to our tracks and then additional gyms um and then we have other facilities that that are also on on the docket that were
023were in the the first proposal with the penny sales tax. So, still those things same things are all in there. upgrades and improvement to the career and technical education programs as well. Uh so again, how will this benefit us? It's going to benefit us by getting safer, modern facilities um that will benefit students and staff. It's really going to give us quality schools and facilities that will attract families, businesses within our communities, and then give us an opportunity to enhance our career and technical education programs to prepare students for the local uh workforce as we move forward. Uh I always tell everybody if they have questions to give me a call, but then I recap with everything to just say, okay, throughout what we've what we're hearing from our community, we're we're hearing two questions.
024One, will this raise my taxes? The answer is no. No, this will not raise taxes. This is going to use the penny sales tax to pay off the bonds. So, there is no tax increase whatsoever with this referendum. It just allows us get the money up front quicker. And then um and then I think the second question um we get it and just lost it for a second there. Um, I'm looking at Kevin crazily here for time, but uh, >> percentage of uh, what does how much does the 8% represent when you say we'll borrow more than the 8%? Because that's the question that I get. >> U more than the 8% of what our our property was. I'd have to point to Kevin at that one to to that's all. Okay, that's that's very
025important. >> And then I think the second question we're getting a lot of is why why do we need to why why are we wanting to do this? It just allows us to do multiple projects um at a time. you know, going through my listen and learn, um, you know, in each of the communities, I have found that that, you know, everybody in each community feels that sometimes that that there is not a focus within their community. Um, you know, whether you're in Chall Mack, Chesterfield, or Peland. And so we want to make sure that we're we're sharing the wealth and making sure that we are able to to be doing multiple projects at the same time within our various communities throughout the county. So that will also help us to to get that and
026do that a little bit quicker. platform. [Music] >> So, we are using multiple platforms and that's a great question, Dr. Coleman. I app and thank you for asking that. Um, because that leads me into my next next part. So, uh, one thing we're doing right now is that each week we are sending a caller home to all of our parents. Um, and each week we're doing a different flyer or a different video. And and I do need to thank Nicole sitting over there that she has created a lot of this. Most of this, all of this, I will give her credit for everything. Um, I don't get the credit for anything. Uh, she she has been putting all this together and then, uh, we do send that out to parents via email, um, and text
027and just let letting them see something different each each week as we're building up. Um, we're also getting ready to do a video. I know she's been hounding on me about getting the video done, so I've got to get that done this week. But I did also do a radio spot with um um with Miss Pig over in in Sher and we uh I know that was out also through um I think we had a couple of football games this week that they were playing that. So, we did push that out. I'm going to do a um an interview with the link. Now, as far as some of the other things that it is on our website. So, Miss Collage, do you mind going to our website? So, I do want to describe that people
028can go to If you go to our website. Okay. and on the presentation and click the link, it'll take you right to it. >> But but if you go to our website, um on the top left on our top bar, it says my CCS and if you select my CCS on our website, then down below there's a community link. And if you click the community link, it then takes you to a bunch of information on the community. But the first bullet is bond referendum. >> And if you go to that, all of our information, and I think even this PowerPoint now should be on there or will be on there, but all of our flyers, all of our videos, everything we have, we are we are pushing out through through there. So again, my CCCS,
029you go down to community, it's on the bottom right, and then right there at the top, bond referendum. When you open that link, then you have there's there's the PowerPoint and a lot of other um things. We do have it scrolling through. Um, and then again, we're trying to visit as many have as many committee or community meetings that that we need to attend. Um, you know, we're just trying to to get it out there as best as possible. So, I don't know what other platforms that you guys used last time. I know we're we're using all all of social media. I think it's also on Facebook and and all of those and Instagram, so all those outlets as well. Um, and again, it's just to inform the public, you know, because we can't tell
030them how to vote, but it's just to give them the correct information that one, it's not going to raise their taxes. Um, and it will help us to get the funding up front so that we can do multiple projects and and really use our money wisely. >> And I believe we're going to have to encourage our voters to get out and vote because it's the only thing on the ballot. Now we got to come back. >> Yes, sir. Yes, sir. Uh, let me ask Kevin. I know you out here. at the time when the first paid sales tax. Did we do a burn referendum on that first? We didn't do a burn on that. >> It should have been just a penny sales tax. >> Penny sales tax, right? That was all we did. CRMS.
031>> But that was all when we voted for that, that was all on one ballot at one time. We didn't have to go back and vote again like we're doing this. That's what I thought. Okay. >> All right. Thank you. >> So, it's the same thing as what we did back then. It's just we're doing in two parts instead of one. >> Yeah. Yeah. >> Yes, sir. >> So, Madam Chair, that's my presentation tonight as far as for uh the superintendent's uh report. Uh again, I just wanted to provide this information to all of our constituents and if they have questions, feel free to give me a call, reach out to me, come by, visit. I'll be happy to talk to anybody um anytime and anywhere concerning their questions about November 4th. >> Be careful
032about the anywhere and anytime. >> Well, >> but that's all right. Go ahead. >> Yeah. Yeah. We'll set you up. >> We better be careful with that. I I do agree with you on that one, Mr. Sweeney. >> So, if anyone need needs to tell him where else he needs to talk, please let him know. Mr. Sweeny, I believe Kevin was probably in diapers about the last >> Yeah. Yeah, I know. I I know. But I just figured I just figured that he probably went back and reviewed a little bit of it. That's the only reason I asked him. Yeah. If he was born. [Laughter] Yeah. >> Any other questions? All right. We'll move into um action items. Miss Patch with human resources. We'll hear from your personnel exhibits, please. >> Madame Chair, Dr. Ballinger,
033members of the board, prior to this evening, you received the personnel exhibits for review and I recommend for your approval exhibits A through F. >> So move. >> Second. >> All those in favor? >> Okay. Our next agenda item is a um a request, a proposal to add a position um for maintenance supervisor. This position would cover the day-to-day supervision of maintenance and work orders. Um, and the position would report to the director of facilities and maintenance. Um, I would like to note that um, non- labor funds will be moved to fund the cost of the new position. So, it would not be adding to the budget. It would be a budget neutral position ad. All right. So I recommend for your approval to post this vacancy and add a new position for maintenance supervisor.
034>> So move second. >> Okay. All those in favor? >> Okay. Also, prior to this evening, you received um for your review two proposals for substitute teacher and substitute um classified staff increase in pay. Um this proposal to increase substitute pay would enhance recruitment efforts and improve retention. Um so for your approval um we actually have two proposals for you to review um and consider for approval. >> U couple questions. >> Yes sir. >> One is um maybe three or four questions. Uh but anyway, the first one would be that substitute teachers for with an associate degree and a high school diploma diploma uh you have uh the same proposed rate for both of those and I just thought that an associate degree uh should be in a different class by itself. Uh that's that's
035the first that's the first question. Uh the second question is when we did these proposal proposal one and proposal two what comparison did we use that did we compare with other school district to come up with this and the third question is what are you all recommendation in terms of post proposal one and proposal two >> so I've got notes if you want on that so so on question number one and we'll we'll kind of >> tag team here if we need to on on this So, with the associates degree and the high school diploma, those were already set. So, I think they were at $68 before. Um, so that's something that that's how the district has always had the um as far as the substitute in those two categories. Now, if the board wants
036to move that out, that's privy to the board. If you want to separate and do one for u, you know, a non-deree and then a separate associate, that's up to the board if you want to do that. But historically, it has always been tied together, associates degree and high school diploma. Uh, for as long as, you know, I don't know how long has it been that way? >> Um, it has been that way as long as I can remember, but as a general rule, we do require an associates degree unless we have a recommendation letter from a principal. And in those cases, we would hire with a high school diploma. So, the rate has been the same. But we could certainly look at >> but I mean if this board if the board wants to
037adjust the rates and to add a different scale I mean I'm I'm all for it. But I think what what is key there is that they typically have only been approving a high school diploma if it's upon the recommendation of a high school or or of a school administrator. >> Correct. Yes sir. >> What about other district? Did we make a comparison with other districts? >> We did. Yes sir. And proposal one would be in line with surrounding districts. >> So proposal one would be in line as far as associate degree and high school active too. >> Yes sir. Okay. Yes sir. >> All right. Um >> actually for um all of the levels. >> So your recommendation is is proposal one >> to be in line. Yes sir. Yes sir. >> Okay. Uh then
038I want to go down to substitute classified where you have custodian instruction assistant food service operator. Uh current hour rate is $7.70 and we're proposing uh that they move up to $10. said, "I just don't think that's fair when they can go to uh McDonald's or Wendy's and make $15 an hour and we going to bring them in and and doing what we call uh knuckle work or elbow work and pay them $10 an hour. So, I I I would definitely like to see that proposal rate go up." >> Okay. >> Uh do we make a recommendation now or do we uh do you all go back and bring it back to us? I mean if the you guys can make as a board you can make a recommendation now >> if you would like
039>> I I like to so this is comparison with other school district >> uh for this substitute classify that's what they're doing $10 I would need to be wonder classified correct yes sir >> so they they basically paying $10 other districts >> I would need to confirm that >> oh okay all right I'd like to see what other really I like to see it move up to 15 or $20. >> Okay. >> Uh uh really >> now I will say we will be going through a budget season in a cycle and we we do need to adjust some of a lot of our scales um to to to be in more of alignment with some things. So we'll we'll be having some in-depth discussions on that. >> So you're saying we're going to come back
040and revisit this again? we will um for next school year, but this is right now just kind of to get us through at this point in time. >> Well, I would suggest >> Go ahead. >> Some kind of guideline, some kind of $10 [Music] a $10 an hour. >> We've actually been >> Yes, sir. We've actually been at 770 um prior. Yes, sir. I don't have the background knowledge $7. I agree with Mr. >> Correct. And as Dr. Ballinger said, you know, we're we're making sure that we align with our um skills that we currently have in place that that he would like to review. >> Madame Chairman, um since Dr. Bellinger informed us that we're going to go back and revisit this again, uh I would like to propose that we do the substitute
041classified at least $15 a proposed hourly rate. Uh and leave the others up under proposal one that they are recommending until we have a chance to review it again. Okay. So, you're going to go with proposal one on substitute teachers and your hourly rate at 15 on the substitute classified. >> Right. And I'm going with proposal one because the administration is recommending that. >> Okay. All right. And we have a second. Any discussion? >> I I would have a question on that. is what do we know what our starting hourly rate for those positions are at a full-time rate? Are we getting into to where we've got a class I mean where one of these subs would be making at or more a a starting rate? >> Yes, >> that I mean that's >> good
042question. >> That's so they probably need a boost, >> right? Right. But but that is the thing that is >> because then you just oh I'm going to be a sub and I'm going to go work at a higher rate than than my >> Yeah. >> Yes, sir. That's correct. Okay, that opened up a can of worms. We definitely going to need >> I understand your pass. I understand your passion. This is This is really a kind of We're struggling with subs. We're struggling with support with our classified subs. This was just right now a temporary fix to try to get us more people coming in that maybe we can attract um to help us in this short term because we know we have to have a long-term fix to this to this problem. But
043right now, this is something we we felt would at least help us maybe move that needle in the direction we need to go. Um you know, I would agree with you, Mr. sims. Um, as far as, you know, we we do need to be cognizant of the rates that we're we're offering because then we don't want to get into the situation to where other people that are currently being employed. They feel that, you know, we don't value them because we're not currently addressing their scale at this point in time when we know that that's a bigger monster as far as when it comes to the number of staff that may be tied to a scale. And so I I don't know how many substitutes we have classified um how many are in those in those
044categories. Uh but I can tell you it's far less than the actual people that they're subbing for. And so I would be just, you know, wanted to be would like the board to just be aware of, you know, that we don't want to to make other employees feel that they're less valued. Um and and I I do appreciate the um you know the support and the understanding of where we're at as a school district and and with our our salary scales. Um but I I also feel that when we look at our salary scales that needs to be a bigger conversation because now we're affecting a lot more people. This is only sele this is only affecting a small group >> a small group that that that's not under contract, >> right? >> These people
045are not under contract. Those others we've given them a contract. They're coming on a regular basis. Um these people only come in when they have to come in. >> Okay. >> Um >> dur during that time. And so it's not affecting a large group as as what a salary schedule. >> Based on the information I received, I I I would withdraw my motion. Keep it as it is. >> Leave it as >> Yeah, I would motion. >> Okay. All right. Second. >> Okay. All those in favor? >> All right. Would you like to skip ahead to the added um >> You want to skip over >> agenda item >> while we're while she's up here? >> While she's up here. >> Okay. Please. >> Thank you. Uh Cheshook County Adult Education has received a family
046literacy grant for the 2025 2030 um grant cycle. Um and we propose posting a vacancy for an adult education parent educator to um to help in that. Um, this would be a part-time position. Um, and it would be fully covered by the grant, the cost of it. >> All right. I have a motion to accept this. >> Any discussion? All in favor? >> Thank you. >> Dr. King again. >> All right. So good evening again Dr. Ballinger, Madam Chair and members of the board. You have a list of policy administrative rules and revisions. At this time I would like to recommend them as presented for second reading and approval. >> All right. You remember we um had first reading on all of these to keep them from reading them again. Um, do I have a
047motion to accept second reading on this these policies? >> Any discussion? All those in favor? >> I. >> All right. Lastly, I would like to present the following policy revision for a recommended first reading. Policy GCD, professional staff, vacations, and holidays. This update allows administrative staff and district office staff who are 12-month employees to observe the schoolboard approved school calendar holidays without having to take vacation days. >> Have a motion to accept this first reading. Right. >> First reading. >> All those in favor? Thank Thank you. You're back. Good evening again. Um I would like to note that going forward with our overnight field trips, um we're going to be recommending approval from the board for these trips. Um, in the future, we will have these uh trips for you um at the beginning of
048the school year and then again in February for the spring so that you can see all of those trips um at one time and we won't go through them, you know, um at each meeting. Um so that's the the plan moving forward. Um, with that being said, um, I would like to recommend for your approval, um, three overnight field trips, um, that I think you have been given for, um, various students, um, to go on these, um, field trips. >> Yes, sir. Um so Dr. Ballinger and I discussed that if you would you like to >> so so when we look at we want to do a little more pre-planning. Now, there are going to be some cases for emergency um when if you maybe you have an athletic team or maybe you have a
049band team uh you know your your band qualify for state or something of that nature and you know so they don't have that. So we would automatically and put this in policy to where situations like that it would be an automatic they would get to go on that overnight travel but all other trips would have to be um pre-planned and brought to us to deliver to the board in September and February of each year. Now there's always those emergency ones that we would bring in to the board. Uh but we would want to avoid those as much as possible because we want to free Let me ask a question here. Um, is this kind of a new law now that the school board has to approve these field trips? >> Um, there's there's schools have
050done it in various ways. Um, you know, there is always, you know, when it comes to to field trips, I think it's it's best that the board is aware of those out of state field trips, that the board has a say in what happens with the out of state field trips. I mean ultimately, you know, for for us as a as a district and as administrative team, um, you know, plus I'll just be honest. I mean, there's there's a lot of liability when you go to out of state >> thinking that it was coming back to us >> and and there's, you know, if if I'm approving it or if the principal's approving it, then, you know, the board's still liable, so you might as well be in the know from the get-go. >> Just
051curious because we never done it before. That nasty. it it's better to bring it before you now than for you to find out about it later. >> But but I will say that we have updated the way that um field trips are done. Um there is a pre-approval for any overnight trips or out of state um there with the itinerary and everything that's going on that's submitted to the principal and then to um the director and so on. So there is a process in place and this is just that another layer so that y'all are aware of of what's going on. Okay. >> I think that's where I trust they don't go through all those procedures. again is always good but add another level of approval slowing down especially if we don't have any situations
052>> uh I I would always say just because there was not a situation before sometimes there there you never you cannot see the future and and what could happen um in going on down that road. Um you know, again, this is to for to add it to to the agenda to to bring before the board is is really not a a not too much of a step because I think if we put this in place with that policy that everybody is pre-planning, we're going to have them all listed in September. Um, and you know, it it it puts it back on our our staff. It puts it back on the principles to also with their with their teachers to make sure that they are planning these things and that they're not coming up and saying,
053"Oh, hey, we've got this trip next week. Can we go?" Well, you know, there there has to be some foresight um into that. And I think that this just helps with with making sure that we do get that oversight with the, you know, not just with the administration and with with my office, but also with the board in and knowing um and for me, if I'm going to have to send you, you know, send a board an email to say, "Hey, I'm approving this out of state field trip." Then to me, it's the same thing as bringing it to a board meeting and say, "Hey, here's the out ofstate field trip. just want to approve it. Um, you know, because one way or the other, we have to get the, you know, the board needs
054to be notified of the out of state field trip. I'm looking at the thing here. One of these trips is to an overseas territory. >> Puerto Rico is not overseas. It's the United States. >> I understand that. However, it's not in the continent of the United States. Um, I would like to offer they need to take plenty of shap that there's a safety issue there that I have the most concern about that needs to be addressed. >> Was that Puerto Rico? >> Well, that's a US territory, is it? >> Yes, it is. But it's not going to be enough today and I would like to see us make sure that we got that. I don't know what they're I just have a little concern about that. And typically on those trips they do have and
055they set those up with with plenty of chaperoons before. Um, you know, I've actually been in schools to where they, you know, go to Europe um with uh you know, maybe it's the the Spanish club or or French club or they you know, they every year they they go and attend those events and with the with that with that teacher and that group of teachers and and staff members. So, uh I am familiar with that. But that is also a trip that I think when you're although you're flying >> the parents are able to go to you know to to allow the members to to be aware of that and and to >> to bless that trip >> and I think the the purpose was to ask ask approval so that she could get everything
056started because it's going to be you you know a lengthy >> a length fee with making deposits and that kind of thing. So, um you know that we could certainly get you any information you were requesting >> and it is better for us to know when >> our students are on a field trip because >> people ask and we don't know. >> I agree that we need to know but I just think that the book need to stop with the superintendent >> but we still need to know. >> We hide him. So he he we he need to make sure that he following all the rules and regulations, you know, uh because if we have a a trip to come up in couple of weeks and somebody missed it, he can sign off on it
057and let us know. But I agree that we need to know. I just don't know whether we just need to approve. >> Well, we shouldn't have one coming up in in a couple weeks. >> Well, I'm just using that as an example. >> Okay. Well, Madam Chair, I have a motion. I've made the motion to approve I need a second. I got the motion. >> I need a second. >> It needs a second. >> What's the motion? >> It needs a second approval. >> Second. All those in favor. >> But what is the motion? It it was to notify us of three overnight travels >> and field trips for the students >> basically 6 months in advance each twice a year. >> Okay. >> All right. We had a motion. We had a second. All
058those in favor I >> like sign. Any nice. All right, there you go. >> Thank you. >> Okay, my turn. All right, board members, we need to select delegates for the uh Scaspa conference uh December 6. That's in let's see that one is in Charleston again. And I only have no of two members that are going. >> Yeah. Be sure to let Becky know. >> I need what? Three delegates. I think >> there's our three delegates. >> And alternates. All those in favor? >> And if anybody else is going, please let me speak. You know, all right. When when's the deadline >> or is it past? >> Okay. All right. November 10th board meeting is here at 5:30. Uh, executive session at 5:00. And now we need to go into a second executive session. I'll
059entertain a motion to go into a second executive session. >> I move to enter executive session to discuss matters pertaining to student matters and legal matters. >> Second. >> All those in favor? >> All right. We don't know when we'll be back. What about