001and Irish, you can go ahead. >> Yes, thank you. Well, President Cast has uh and I met and asked and director McCordi was there as well to talk through u this this list of ideas uh for a new member orientation planning. So just as a reminder and for the audience out there, we are the board's interests, one of the board's goals for themselves this year is to identify a document or a process um a toolkit of some form for new board directors to have access to um to make sure that we're passing the knowledge and skills and um and work of the board on to new board members. And it's an opportunity for us to be very intentional uh as a school board and superintendent team in ways in which we are onboarding and making
002sure that the um great work of this board continues no matter who is elected into a seat. And um and so over the last um couple of months, we've engaged in some conversations and there's been a lot of conversations um in, you know, one-on-one meetings about the various topics that might need to be included into this plan or this orientation process. And so, President Cass has um put all of your brainstorms on one piece of paper. Um and it and you have seen this before. This is not the first time you've seen it. And the goal today is for you to review this and to see if one, do you agree with everything that's on here? And two, is there anything that's missing that we need to add um to consider? Addition, additionally, we have
003another document that is the um it's a it's a flowchart that identifies how um topics are introduced um during a board meeting. Um and this is a great tool that will be included into this orientation. So, it's just a reminder of this process um and that this is an example of something that could be included into that process. So, I guess let's just open it up to our small group. Let's open up to discussion um by first thinking through is there anything that you have thought through in the last several weeks that needs that isn't included on here that needs to be added. I think it's pretty comprehensive myself. and I keep coming up with the things that thinking about what I really wish I had had or knew about before that that first meeting.
004Um, and they're on here. Um, so, you know, I think it's a great job of pulling everything together. And I I love the uh um specification, if you will, things that that a new board member will need before the first meeting versus things that can be covered in the first retreat. um during the first quarter and and so forth. And I think I I appreciate the organization of it so that it's makes it really clear what needs to happen when. Um, and you know, obviously once we we can even assign because this is so well laid out, we can even assign dates to it. Um, which is going to make it really nice for new board members to understand sort of what part of the fire hose they need to pay attention to first. Um
005so my only thought and this is um for you vice president Sota um I've read that board boards um function at a higher level when the whole board does new board orientation together. Um, and so I think my only ask is, is there anything in here where it is just the new board members and the superintendent that you feel that you and Director Tron would benefit by being part of that conversation? >> That's an excellent question. And I I do think that there are some things um that maybe it would be good to just re almost review >> every two years, right? And and Superintendent Irish and I have discussed, you know, thinking about a cadence of revisiting things every two years because we know we're always going to have new board members every two
006years. And honestly, once you hit the two-year mark, some of that stuff isn't as fresh um anymore. Um, so thinking about what would be really beneficial to have with um, that's a really good question. I'll have to have to sit on it a little bit. >> Okay. Um, I'll just point out a couple where I was like I wonder if like the list of task forces and their purposes. I'm not sure we've done that with your director Tron. So that might be one. Um we are going to do open public meetings act training and public records retention training with the whole board that will be part of a study session. So that's and bargaining how you bargain. >> Yeah. >> Um that will also be the whole board receive that. >> Yeah. >> I'm wondering
007your thoughts specifically since we just did parameter 8 and there's that whole process of the evaluation. um each month really and it's sort of inferred in here but I'm wondering about just even sharing the evaluation process. [Music] >> It it's actually in our >> in the board BRS. Yes. Yes. So I guess with the review of the BRS it will be a part of that. Yep. Mhm. I >> think it wouldn't hurt to and I I apologize. It's probably in here somewhere, but um just a list of the parameters versus the goals. And um I don't know if they necessarily need uh the policy governance binder. >> Yep. With all the B policies and the goals will be in there. >> Okay. Oh, I didn't think that was um the other thing I just wanted
008to point out. I think again I couldn't couldn't point to it right this particular minute, but the concept of a uh a board member mentor for the the new oncoming. That's Yeah, I know it was Oh, there it is. Um but no, I just think that's a terrific idea. Mhm. >> Um yeah, it's also I think you had a great idea too about the whole board being involved in you know a lot of this. I mean like you said with annual conference the training sessions from WAZA they'll have that opportunity but uh yeah and uh sometimes you know to your point um vice president every two years is is perhaps a better way to do it if only because of the changes in the laws that can happen year to year. I mean and it
009directly impacts the things that we we do here. We're pretty much 100% guaranteed to have at least two new board members or at least one sometimes if people are very dedicated to doing this. Maybe maybe not some change. There's some people might do that longer than others. Um uh the yeah I I particularly think uh all the board members should uh look at board institutional roles like liaison and like because I we just at our first meeting just had a sign up and I was like oh what is this? Um, so talking about those things and maybe having some sort of information about those for just cuz for me I'm a visual person and being able to see what all the things are without having to sign up for them immediately is very helpful for
010me. Um, so maybe and again that's an every two years thing. I think really this is this is such a great document because I think it's it's very valuable to have a refresh because there could be different like you said director McGordy there could be different government bodies or different liaisonships and you know changes to counties um and changes in leadership in different cities and whatever. So, it's a good time to refresh. Who's who, where are they, why are they important kind of thing every couple years. For those watching at home, um, we we had a period from 2017 to 2023 where we did not have any change. It was the same five board members for six years, which is unusual. and we we kind of forgot that people what people don't know when they
011come in. Um so uh that's yeah hence this this document that we're in the process of putting together so we're prepared maybe we'll we'll have another run >> perhaps. Well, and you know, um I know I speak for Director Tran as well. We're so thankful for all the support we got. Um and I so much appreciate this because this is going to make it easier for me to explain something to someone new. Um because I'm a little scattered if I don't have things in front of me. So, I really appreciate this giving me guidance to think about what is really important. Um, because I know like what was hard for me coming in was just volume and and and not knowing what to really focus on first because it was such a so much fire
012hose. Um, so this this I think is going to make it feel a lot more manageable for people when they come on um and a little less scary. We we'll have one or two meetings after the election um before new members are sworn in. Just one >> was it was the eth. >> Okay. Okay. I guess I was just wondering, you know, once >> both meetings. Both meetings >> there be a December early December one, right? >> Yeah. >> With the switch. >> Yeah. Um are there two in there's two in November, right? >> Yeah. So there'll be there'll be two in November prior to that. Um where I was going was was having a mechanism perhaps by which the newly elected if not certified um board members can sit down with the old board
013members or just in a sort of a round table asking questions. You know provide them with all this information we want them to have before the first meeting. you know, give them a chance to try to soak it in and have, you know, a discussion about if nothing else. Don't worry, it's too late to turn around now. Um, um, just a thought. I don't know what the the schedule is going to be like for everybody that that time of year. I I without seeing the board planner in front of me. I don't know if you have a board planner in front of you, but we you know we could work with I could work with President Cass on looking at a study session. It's you know we could use a study session for that because
014that's a busy time of year for everybody. Um but not seeing the board lener in front of me. I don't know what exactly we're going to be doing. That was my first thought. But then, you know, knowing that we may have topics already uh for our study sessions, uh if we need to call a new one, >> I think they're full. Yeah. But but something to consider Um, is there anything else anybody has that's burning? No. >> All right. Well, I I just want to say as a new person to the team, three months on the job, I am continually impressed with the board and the work that you do and the care that you put into making sure this team is effective. I have felt support since day one and uh the systems you
015have created over the years are one of the best I have seen. And um as a superintendent working with you, um I feel most supported and um and I feel like our district is in the shape that it is in because of the vision and the way in which you behave and work together as a team and the way that you work with me as a team. And um so thank you for the intentionality of thinking through how we want to on board new board members and how to keep that legacy moving forward. I thought of one thing while you were talking. >> Um, thank you for that wrap-up. Um uh I was thinking about just understanding the depth and the breadth of the schools like having a list of the schools and their admin
016teams and like maybe a map with where all the schools are divided into districts perhaps so people know which schools are in their zone or it doesn't really matter because we yes we we represent all the the schools but >> but I think a a feeder pattern understanding be very helpful >> what schools >> knowing who who goes where theoretically even if it's messy because sometimes people go multiple places from somewhere and that gets tricky but something along those lines just so people know where kids are going and also like what options are because I think it answers a lot of community questions too um so >> it's good for everyone not just the board Is there anything else? >> Well, I think if there's anything more that you think of between now and the
017time that President Cass starts putting this together, you know how to make contact with her and add your ideas and you can also include me and I can communicate also with the rest of the board too. >> All right. And on that note, we're going to call this study session adjourned. Thank you very much.