001put is digitally uh inputed we also have uh paper in front of folks too We Gather that quickly with our background folks and then we get you all of the results um on everybody so we try to be swift but also have everyone have input so hopefully I answered all of your questions we tried to do as much research as we could um and last but not least before we go I will say this um I've been in your seat and I understand two things I understand based on listening to your meetings how much you care about this district and how important this moment is for you and two I understand that it also has this spectrum of oh my gosh and so what we want to make sure that you understand is that um
002we're here not just for the oh my gosh we're also here for the joy we're here to remind you of just how much you've done to get to this point we're also here to remind you on what you're looking for and stays true to what you need um and we will make sure that there is a wonderful ending to this that ends with a celebration with superintendent that is not just best for today but best for tomorrow so hopefully you will select us because we do believe we are we weren't just right in 2016 we're right today too yeah is the single most important decision you make as a board right and someone had asked me not too long ago that same question how do you go about doing the background and the reference checks
003and I responded by saying we do such an indepth or such an in-depth look at at the uh background checks so that when we bump into you at the wasda conference I don't have to duck behind a divider we want to make sure that it's nothing but congratulatory and that celebration continues as we go forward so thanks again for the gracious invite absolutely thank you guys all right thank you very much this activation thing is I'm a Techni I'm going to go back to my room and be like okay so tell me what this is uh this is pretty awesome and thank you for having Matt connections appreciate you guys it's not always our reality thank you so very much pleasure have fun with your meeting tonight good luck you guys no matter what thank
004you so much pleasure take carece me thank you thank you nice to meeting you can you're third board member here thank you watching from the East Coast guys are I say back East I say back East but I'm not there so I say back East too and I am from there so it's all good yeah when I moved to the east coast and I the first time I said back East they said what the West CO right you know back where we came from back east back to the east they were like every it's a it's a West Coast thing like people don't yeah cuz my brother would say he'd be like people would look at him weird when he lived in like Pennsylvania and Boston no no yeah I it's the like that New
005Yorker magazine cartoon have you ever seen that where New York City is like all the buildings are big there like little tiny places do they say out west over there well they don't they don't even know what Washington or the other Washington they don't acknowledge I call it the other Washington when when people are places and they're like you're from Wasing the one in the corner all right so what how would we like to do this we can go through one by one we could just dive into thinking of where we want to be you know we have any outstanding questions we need to decide today right like we need to decide today yeah in like how many minutes oh we have 27 well you know what so we just what are we doing today
006it's in the RFP language it's called notification of intent to award got it so we just have to pick the one to move forward with and if there's any further questions negotiation that has to happen we just need that one to move forward with okay okay may may I just dive in on the cost side just was keeping track of it so um let me see here it was mcferson and Ray they had comparable cost base cost of 31.3 and then um haa or hya um had a base cost of 41,000 because it was 31 plus 10K for the travel guarantee so um just base cost wise that's where we're at um hya a lot of flexibility as well but there was additional right so for um Portuguese it was 415 for the translation alth
007then I heard maybe not and yes they said maybe if we have someone here we could potentially the $2,000 survey surprised me the research based survey is interesting um keeping track of the surveys you know the four questions from um mcferson uh is pretty standard and that's comparable to the base survey that's included in the 41k base cost of hya so I think those are the same that would be 2,000 for the additional like more complicated survey um or more in- depth survey and then Ray is um the in-depth survey yeah in depth survey that's included in the 31k yes 31 question survey all of them include Spanish so yes that's good that is good that is good you know I I wish that with ran Associates um Steve Chestnut had been here if he's
008going to be the lead I know I know things happen and we we threw this meeting together really quickly so you can't always control that it would have been nice to meet him though even on Zoom even on Zoom it would have been nice yeah yeah um see it look like everybody kind of had a similar approach weekly meetings for making sure everybody's in there h ya has the board portal for us to access now the weekly meetings one had two board Liaisons for hya hya wanted two people in it and then Ray was sure we could with something out right yeah I'm sure if we wanted to do that we still we could arrange it yeah I of them opma right right right no more than two yeah no more two um hya only
009has full-time Associates that is a big difference um Ray had Consultants Ray has consultants and M pier and Jacobs time as well like I was a former superintendent 247 but we had a good experience with r Associates their process is really solid yeah I it it was really really solid yeah I appreciate that I'm a board member understands this perspective all of them use individuals for translation too sorry I just C sorry yeah no no no that's an important Point good analysis h and analyzing things nicely good job I built a matrix of course you did I appreciated the the Ray and Associates um the consensus building Matrix I love a Matrix Matrix rubric and we needed it 2016 we needed it we did it help yeah it helped yeah um I even wrote I
010love a matrix I do David was on sorry I'll just back calculate offline we don't have time you know I I was a little disappointed I wasn't quite sure if mcferson and Jacobson UND stood us as well as the other two that was my take away to in terms of you know what we prioritize and um there were references specific references with the other two groups about things that we've said in meetings or like there's there was um research had been done our strategic plan yeah yeah um racial educational Justice uh re Associates and hya right Stand Out agreed agreed yeah there was there was there's when someone talks about finding someone who's a fit that that's just language that is not my favorite ver is vers is a was it I can't remember the
011other language but yeah right you know what I mean yeah like that's not always the most helpful approach to it and Merson and Jacobson they have their degree verification included social media and criminal and the only one that you know we would maybe need to pay extra for that would be hya yeah Rays seemed pretty in depth right Associates yeah pretty in depth mhm and their their timelines everybody's timelines seem right on yeah the only I think just bringing it back I I'm sorry going to jump again probably I'm leaning towards Ray and Associates I'm just it would have been nice to meet the lead cuz that's who we're going to be interfacing with and if we have I don't know communication challenges or something like that that would have been nice to see here
012yeah that's a tough one is there is there one where we're not interested in moving them I agree I agree I agree I agree and and I mean one it was the one that did not talk about racial and educational Justice at all but it wasn't just making us feel good talking about us as a district and what our strengths are but but that's how they go out to recruit and if MC bearon and Jacobson didn't put any research effort into who we are when the others had photos from our website they they referenced our meeting they they referenced you you mentioned this you were wondering about this in your meeting I'd like to respond to that directly right it it shows that they're ready to go out and say Here's this District here's who
013that's what they're looking for thear did mention had one slide on De but like compared to the other two well the Statics around yeah both hya and Ray had statistics on their candidates and and and who they hire who are women and minorities and um that is I think of and they have them on their teens that are going do represent us for H right yeah I mean I think that's that's uh because we you know obviously we want so for Ry I'm looking back at the reference checks and so one of them North Mason had Steve and Libra and Richard and Steve got a specific call out about being very helpful okay through the reference truck so that is that is helpful okay yeah yeah and then there was North thirst I mean even
014though they had that restart they had positive things to say about right just nervous about going with someone whom I've not had an opportunity to meet myself cuz I'm not familiar with North thirst style and North Mason well they're both North and then here we are North store yeah it's I do something a little UNT since Peggy has to be super closely involved is there something we didn't there's something that you picked up on that maybe we're not talking about or impacted you we don't want to miss anything I'm on the same rail okay how how are thank you for that too how are you feeling about the communication being the point of communication for oh that's her job this is also not her first r that was I I appreciated the the clarity like
015I appreciated you know saying like this is how we're going to do it this is is our plan we're going to go through Peggy to make sure that everybody's included so that everyone knows and and hearing that this is how we will end each point to make sure that you know I I love to follow Clear Directions communication Department do we feel like we had enough information to to feedback to executive director Campbell I think so we hit we hit her main points I printed out let me see my own notes here it was the Machine versus human translations and all of them said we use human appreciate that yeah and there's her questions um you know and I made for her questions too I made a couple so okay I'm making sure that we
016with and Ray if we hit all her questions you know there was um um and I think so she was wondering about the finalist Road Show for La of better term how the feedback would get back to the board but I believe H covered that and ra to right mhm I think they all really had a pretty strong mhm how we would get that yeah so here in the packet for oh that's myar sorry I swapped my columns okay so h y and Ray so an idea director mgti is following along so I won't take credit um you know we it um it's there's pros and cons to this approach mostly I think because of the legal language around the RS um but if we decided the only hesitation we have around Ry is not
017having met Steve we could do a conditional intent to award scheduling as soon as possible a zoom call with him with perhaps a subcommittee of the board I forget is Steve located here he's uh he's the uh he's um he's from this area and got educated around here and worked around here but I believe that he might be like snow in Arizona yeah he was a superintendent in Arizona so he is there but he's running the Bremington search right now yeah which they're also almost done they're almost done with yeah but he got all his degrees here locally he I asked mainly because I wonder if we can get him in person if he's available because it just makes a huge difference but also I don't depends on yeah if he's out of town or
018not yeah but if that's something that we're willing to because yeah if you know um it would have to happen like soon well wondering if the coordinating meeting attendees could add it on either end of the coordinating meeting either before or after tomorrow tomorrow yeah well if um is that I'm looking it up I'm looking up I think I'm who is doing it with the coin yeah you're helping with the coordination meeting tomorrow yeah it's not me tomorrow I'll be in isqua yeah it's it's director Tran okay um the the risk there being if it's not possible to schedule it tomorrow um um we we have we have a period of time that we're supposed to announce intent right before as to allow enough time to negotiate the contract before what what are your what's
019that it's tonight so we have to we have to decide tonight okay so it' be can we do a to your point um president Cass can we do a conditional with Ray with a backup so the question would be if whether or not um we would have to hear back tonight whether or not we could schedule that meeting or even talk tonight is that would I have a few moments I'm happy to step away and make a phone call to see if they see what's possible see if that's possible okay thinking tomorrow or I mean it would I mean if we because it sounds to me that we're falling within rain Associates being our first our first level and then a close second and so if we can't have a subcommittee of the board meet
020Dr chesna then we want to award it to hya am I hearing that correctly well that's what I was that's a little jumping ahead hypothetically speaking if we're doing that yeah um but do we want before before we dive in do we want Peggy to take the time to try to contact Ray and see if it's even possible to to chat with Dr J well that's what I was going to ask is what what is the intent of meeting with him to make sure it's a work in relationship if he's going to be the lead consultant okay I I'm I'm wondering about you know sorry so I think then it's worded uh we want to start negotiations with Ray and Associates unless and and try to get a me with him I'm I'm totally fine
021it's not bothering me that he wasn't here I feel like done this game enough um that the process is there and the the back it's fine but um that it would be only if he's able to and what I'm trying to say is is it contingent on him being able to meet if he's not able to meet do we then go with hya or are we saying only if you meet with them tomorrow and you're like uh and then we go to Hy second one I well so yeah yes and um I'm wondering if we can use the people who were present as a representation of the quality of person that we're going to get because my gut feeling um having never done this before is that the kind of communication and Clarity and organization
022that we saw from them tonight um is a representation of what we're going to get from him that's that was sort of my understanding and things happen and you know you're unavailable at times um so there's that piece as well okay that was unnecessary then uh yes I think that it's possible to have the two of them who were present here be a proxy for who's actually going to be working with us um I think what we see here is that Ray and Associates has such a good foundational process that and a consultant can't jump in and do work and so um that's actually the quality that we're seeing here um and that's why just uh it's only me and we don't need to do it this way is that meeting the person would be
023nice to understand if there's any red flags but I also lean on the experienced board members to advise here if it's fast like if it's because rain Associates has such a good process it doesn't really matter to to much unless they're really bad Consultants that we should just go forward without even needing to meet Steve or another way to approach it well no that's not going to work I forget um I was going to say Well it be contingent on having a consultant right like I don't anyways forget it I'm not even going to say that out loud so I there's there's a couple things that make me I I I think I think we definitely need to meet Steve this week but you know in terms of I'd rather go I think if we
024approach it halfway like I was kind of starting to frame it won't really help us it'll be it'll be you know Jack fall trades master of none like I think we either have to go in with one or or not um there's a couple things that make me comfortable with going forward with r Associates one of which is actually something Dr McBride said about is not just knowing about your teaching planets having a candidate that knows how to implement it because I think that's a really key Point especially where Northshore is in the life of our strategic plan is that we really need a really strong um instructional leader who knows how to to bring people together because it's it's it's really complicated work it's about implementation really about some tricky pieces of where kids
025aren't where kids are falling behind right right and how to support team members right in order to help that happen and then the other side is I'm very uncomfortable with the Hy approach to cost especially in the era like if this had been 2016 and mcar was on the horizon and was like okay if we spend $2,000 on a survey that's going to be fine because it's right like there's no more it's just $22,000 it's not just it's just not it's not just $2,000 for me so for that reason um I'm comfortable with notifying R Associates with an attent to award but we really need to talk to Steve before we sign a contract what do you think yeah I I'm very much in alignment I was just thinking the the idea is we what
026we vote on tonight is the starting of the negotiations yes in any situation that could go south that's true and then we would be to hugging Monday night about awarding it to someone else so I think it it doesn't 6 one half a dozen of the other right that that can be some subcommittee of the board meeting with Steve is part of the negotiations and if it goes south then it's just like all of a sudden something happened in the negotiations that that's true it could happen right yeah can we make a motion or do we need I think we can make a motion and then I want to talk about who's the subcommittee so we can make a who would like to make a motion what's the the motion is um notifying an intent
027to award I the person's not supposed to say the motion but well I'd like to make a motion of notifying an attemp to award to Ray and Associates this is our second yeah second that yes so direct vice president soac second director soac seconds exactly what director turn said excellent so we'll do a voice vote all in sa favor say I I I any opposed okay so um who would like to be it doesn't have to include me I'll have plenty to do with this process so who would like to be I'm happy to be although on this said they're chair they going to CC the chair on everything right but just in terms of of asking to meet Dr Chestnut oh if there's anyone who feels really strongly that they'd like to be that
028part of that two person group I I I feel like it should be the two of you since you expressed the most concerned about him not being here so I really think it should be the two of you and if you give it a thumbs up I'm going to feel great okay is that good you like how we did that feel empowered take it away and coincidentally we have our coordination meeting so if he can make that work well if yeah if it works tomorrow great and it yeah we'll we'll figure it out right we'll make we'll make it happen all right well I I mean these interviews are so helpful again it's it's amazing what comes off the page when you talk to people and you can ask them questions well and I'm cracking
029up cuz I'm looking at our score total yeah it was the opposite it was went a different direction yeah the one that got the most points is not oh oh yeah it is super interesting I redid the scoring and I even made colorcoded Maj okay you're I got you are going to love their consensus building Matrix oh yeah love it it's quite lovely it is quite lovely okay love Matrix all right well she'll be adjourn so we can draw to Ken more we're going to journ to draw to Ken