001I want to welcome everybody here today. Do we have any for translation? Seeing none, I will go on to the approval of the agenda. Do I have a motion? >> I'll make a motion to approve the agenda. >> Second it. >> All in favor? >> I carries. Now we'll go on to recognition. Yeah, we originally had uh Miles Miles is stepping off the board as a student rep and so busy summer for him. We'll get him at hopefully the next meeting. Uh, I was just Pete, last time we talked, it was if you could tell me update on the sound system for um the high school, how that is evolvent information updates, but maybe it's I'll get it out of the way here. Uh since you asked, we do have um a couple folks in
002the district have been working on uh gathering quotes and preparing to improve the system partly from feedback that we received during graduation and then also uh we had some issues over the the last couple of years in our gymnasium at Although High School. So we had them come out uh Ted Brown who's done our services for a number of years. We got some information from Dr. Meek who' had some experience with this in a previous role that he had. Greg Folultz was was involved with his uh local expertise around our facilities and then Will von Brock and Rigo Ozuna interacted with the Ted Brown folks. So I'll start with a high school football stadium. Uh the original purpose was to look at equipment that's approaching 30 years old, sort of end of life and used
003pretty consistently and frequently. So they're going to uh they came out and what they're we're asking them to do is to work on our audio processing and mixing board. a new wireless mic to improve access. Certainly should enhance graduation. Adjusting the speakers. Greg Folultz was really helpful in that. You know where the speakers are sitting now way up high and it kind of you can hear it all across town. I think there'll still be some up there but then others brought down more to audience level and it'll be a better experience for those who are in attendance at the football field. So that project is is um moving forward. we've um got the funds to do it and so we're going to have dramatic improvements out there ready for football season we hope now in
004the gym while they were here we asked them to assess the high school gym and they went in and very same sort of deal aging equipment some that we can continue to use also are able to tie in the auxiliary gym and the main gym so imagine during a wrestling tournament or a volleyball tournament you could make announcements in both gyms at the same time you could also do that for assembly and perhaps for some safety issues. They're going to uh sort of um you know the books that come out like Microsoft for Dummies and things like that. They're really going to simplify that panel and limit access. So it's just turn it on, control the volume, you don't get to touch anything else. So there'll be some ways we can control and maintain access
005to that. So yep, all that's up and going and we we hope to have it ready to roll for the start of the school year. >> Perfect. Thank you. No. So, there have been some updates with the federal funding, but I saw in the agenda that it's going to be covered later. So, we'll tell that approvals. >> I'll make a motion to approve the required approvals. >> I'll second it. >> First and second. All in favor? I >> post approvals accounts payable warrants. >> I'll make a motion to approve the required approvals early accounts payable warrants too. >> I say I'll second. >> Okay. First and second. All in favor? >> Yeah. a number of operational items on there and I want to start I think from the bottom and work our way up regarding
006the federal funding that was just referenced that uh director Gerber shared. There were a series of funds that would have impacted the the district between one 1.1 and $ 1.5 million if they hadn't been released. They were typically released in July impacted uh most school districts across the country and certainly superintendent Reichdoll here in Washington has been active in advocating for the release of those funds. Uh just this last week uh 10 uh influential Republican senators advocated at the federal level saying, "Hey, uh this money's already been approved by Congress. It needs to go out." And the the Trump administration finally did release those funds at the end of the week. So, sort of the the turmoil and and uh concern that it caused for school districts like ours, um we get we get a
007at least this year, we know it's coming. What we now have a year to brace for is to pay attention to and to lobby for maintaining as much of those funds as as possible. We know that cuts are coming, but it's just how deep. But but this was a certainly a relief for all of us. If there are any additional questions about that, but okay. um facility planning update. I actually want to invite Greg Folultz forward just for a little bit. This one's going to get um it's going to tie in a little bit to levy and to to bond work and I want to tell you about a process that Greg's been going through with OSPI. Uh but as we we talked about in the last board meeting you all decided to uh wait
008until February to run the next levy. also gives us time to think about how that levy and our next bond possible bond ties into future funding in the Oello school district. So I wanted Greg to share with you a little bit about the process he's been he started which you have to do a couple of years in advance of even asking for a bond and understanding uh giving good information to the community. So you want to talk a little bit about what you've been doing the last week or so two weeks? >> Yeah, I'll give you I'll can you there we go. I'll give you a little bit of backstory to get to where I'm at just really quick. So back in the 90s, the state decided, hey, we're spending all this money on facilities.
009We got to come up with a process on how this money goes out and how do we track it, make sure our money is being used appropriately, those type of things. And so they started what was a as a program as an asset prevention program. And then tied to that was a building condition assessment. They wanted people to keep track of their building so they could see it. So they tied all that to SCAP funding, school constru construction assistance program. Have you heard that one before? I got lots of acronyms to go through, but so part of SCAP um they created called Dforms. That's part of your funding process. Um and it starts with a study and survey. So what we've been working on the last couple weeks is getting rolling on what's a study
010and survey. That's your D1 of your SCAP funding. And that's to start the process. And what a study and survey basically does is we hire an architect to come in and they're going to verify the condition of our buildings, the size of our buildings. They're going to look at our enrollment, our enrollment projections. They're also going to help us to come up with a six-year facilities plan as part of the process. And so we've just begun that that process now um by going into what if you've heard before in the past IOS our inventory uh condition assessment um and cleaning that up. We're going through that. We're verifying as a district what it says in there and then we're going to the architect will also go back and double check us. So um just for
011a little more history for you guys, we the board Oello school district board accepted uh to participate in the A program in 2014 which mandates that once you accept that you will participate in uh building condition assessments and you'll input that into ICOs but Icos didn't start until 2015 or so. So, it's a it's an ongoing process, but this is the way the state is allocating funds and then making sure their funds are used appropriately and keeping condition or keeping building condition and knowing that we're take taking care of the buildings that they're paying for also. Got any questions? >> I did. I was going to wait till you were done. >> Oh, I only have one other piece of information. Right now, the uh if we do go out to bond, as of July
0122024, it's $375 a square foot is what we get for any uh matching assistance that we would receive. >> Three what? >> $375. Typical bids are open and almost double that. >> Is that what they're going for? about six >> six >> between five and six depending on >> Gen is that if we expand or is that if we go up or is that new >> that's uh that that uh matching funds is new and loo or remodel of facilities that qualify. So, >> okay. Test your brain. >> Go for it. >> Break it down because I remember when we were in school, >> I think it was it our sophomore, junior year that they started. >> So, it'll be what we used to consider the or the offices, how is it broke down the
013high school for as far as matching >> matching funds? >> Yes. >> Currently, the 600 wing is >> is uh available the square footage So it's based on your allocation has more than just square footage. So let's start with that. So your allocation will be based on buildings over 30 years uh old or because that it was 20 but it went to 30. So 30 years since their last remodel or built and then the allocation also takes into account your student population where they're housed. And then there's there's some other stuff that Mark Brown does in the background that I don't know about that has to do with allocation. But so 600 wing hasn't been touched since 1979, since the day it was built with any matching funds from the state. >> So that would
014technically speaking, we could go get money now for >> we we could get money now for that. Um only money that's gone into that building is local dollars, right? Any maintenance or upgrades we've done has been local. Uh the majority of the high school, the the main gym, senior hall, commons, uh 200 wing, 300 wing was in the 98 remodel. Um and so that 30 years, it actually it's the it goes by the board acceptance date, which I believe was in 99. So 2029, that square footage technically will come up for being be able to remodel it or build new and Lou. Um the seven her wing was 2016 I believe and then you've got 2009 for the ox gym and the uh vocational building. One of the parts of this study and survey is
015is going back and actually looking at your buildings and what parts were built when. And that's been kind of a fun process. I've had to call tech support, Mr. Fabro, because there's portions of some schools that were uh built without bonds or levies, and I think we either hired local contractors or maintenance to do it. So, there's little very little uh paper trail on there. >> Paper trails. >> Yeah. >> So, and I I have one more question. I don't know if this one's for you, for Pete. So refresh my memory. If we were to build new, we'd have to get rid of existing. Is that correct? If we build new in Lou for building square footage that essentially we couldn't use it for K12 education anymore >> like the way. So break that down
016just a hair bit for me because >> which means you can't you can't conduct classes in it. You can't use it for educational purposes but you can use a square footage you can repurpose it for offices. You can repurpose it at the just >> yeah you can use it for a community center. you can use it for. I mean, you start thinking outside the box, right? But keep in mind that the reason the state has the 30-year plan and the reason the state does this is those buildings, they may not count towards your square footage for educational purposes, but you still have to maintain them and everything in them's 30 years old. You have an older building. So you got to be a little bit strategic in that sense because if you take a building
017that let's say the high school gym, you build new and le gym and you're going to use that for a community center, you're still going to have to maintain that space and that's 10,000 square foot of space you're going to have to pay for with local dollars. So >> just one additional comment and uh I think it language matters in this situation and it's important that it's a new learning for me and some unlearning I'm going to have to do. Um the term state match uh Mark Brown from OSPI who Greg and I met with uh two weeks ago now. >> He cautioned us in using that phrase match because they don't match you dollar for dollar and it really is we should be using school construction assistance program. So, when we're describing it to
018the community, we'd say, "We're gonna we're going to build a $50 million project and and locally we're going to put in 30 million and the state's going to give us 20 million in school construction assistance." So, we just don't want to confuse folks with match and it it's just I think the current language we should be moving towards and and it's good because we I've had quite a bit of people from the community literally say, "Well, you guys are going to get 30 million." And so just so that people are aware, >> yeah, the amount the amount we get is a is a pretty big formula the state does and having a correct study and survey and and inventory of our buildings is a crucial part of it. >> Greg, another one. Let's just say
019we go to a remodel rebuild. Is there a 30-year what's what would be like your warranty on the building as far as I know we've had issues with like ceilings and water and and issues like what normally is the standard I guess if we were to go remodel or build what is that >> one year one year from date of acceptance or occupancy >> they may sell you an extended warranty if you want >> you can ask for it >> I was just wondering if it was different for remodels than it was for new that was the only reason >> no stand typical standards one year because that's tied with your um retainage. >> Okay. >> So, if you do a $30 million project, you'd hold 10%. You hold 30 $30,000 retainage or 300,000. >>
020Who's the last company we used? Do you remember? >> For what? >> For the remodel. >> Contractor or? >> Yeah. >> Well, we used different contractors for all of them. I mean the last TWW Clark I think might have been the one that did 600 wing. But we we what we the way that works at the school is we work with an engineer and an architect to design it and then we'd go out to bid for your contractors and you take the lowest bidder. Um >> I have to take the lowest bid. >> You don't Well, there's exceptions, >> but it's it's hard not to. >> Um so there is work. >> Yeah, >> just asking. >> Okay. Uh, next item. I'm going to ask Greg to hang tight here. He might be able to
021support some if you have questions around this next one. Um, the OS fencing update. So as part of this um look at the facility and thinking you know even if we have to get only to 2029 or 2020 or 2032 right that gap between when something might be built or the community considers that we want to make sure the campus is safe and operating efficiently. So we did a a site walkthrough about a month ago Greg and I Kersonen and some other members of the district team and really to fence in all of Oll High School. It only required fencing between uh the art current art building and over to the um old tech building and then to the bus garage. So right there along Juniper Street and then do you remember where the batting
022cages and tennis courts used to be over by um >> the ox gym. >> Mhm. >> Just that stretch of fence and the entire thing is fenced in. So part of thinking about layers of safety and you're going to hear a little bit from Carlos Gonzalez here in a bit about safety and Cat Aerson and her team moving towards an opportunity to close that campus and provide an open lunch as part of a a privilege system for students and also again primarily driven by student safety. Um we'll we received a quote and a bid for having that fencing work done and we think that might be done by the start of the school year as well. So the entire campus would be fenced in. What I think the board should be prepared for are there
023might be um community members or parents or students and I wish the students had been here today so we could begin that conversation about what a closed campus really means. It's a pretty common model in many communities around us but um I don't know if the board had any questions or wanted to ask Greg anything about that project. >> Just a question there where on Juniper that where they're going to put it and the kids go out. Are they gonna have that like like they do at the junior at the elementary schools where is the gap between the fence? >> No. >> Or how would they get in and out for >> be be open before and after school and they would get much like the fire lane gates are now. They're left open all
024the time >> and security would go close it when school starts and then open it at the end of the day. >> Okay. So, the high school is currently working on planning about how they would move students in and out of the school um during those transition periods, primarily out the front door and then out near in that breezeway out by the by the gymnasium. So, yeah, I think some safety enhancements coming and and a project that we're excited about as well. >> It really forces everyone to the front of the building to access. So, >> no, it's actually a really good idea. I just wondered how, like I said, when the kids get out, they were all kind of them buses would line up and you could see the kids that were next to
025the old home building or whatever and running back and forth. So, I just was wondering if they were going to have to walk out the front of the building and walk completely around. >> Cat and her team are working on that, how they want that to look. Okay. >> So, how that is going to end up at the end of the day. We had we obviously sat down and had multiple scenarios, but they're still working on that. Part of that conversation also involved Mary and shade and discussing is that the most appropriate place for the students to be picked up by the buses. So there's some scenarios they were looking through and I think down at that operational level they were going to say hey here's what's most efficient. >> I just didn't know if
026we were going to it would be kind of cool to go back and use the loop again how we used to where all the kids would go into that bus loop and everybody would drop off and then get back on the buses. So I was just wondering if that was going to be an issue. That's yeah, I doubt that, but that'd be a Marian question. And and with the portables there, you've lost all that visibility of the students >> where before you could line them up and you could you could see everything across >> and and then sheer number of students that we have anymore. I think the process she has now has been working pretty well for her. >> I think she's about as efficient as she can be, right? >> Yeah. >> All
027right. Well, thank you, Greg. Thanks for for helping out with that today. Uh the next one I want to talk a little bit about I want to invite Carlos Gonzalez forward and and Misa is going to call up a presentation for you. We want to share with you um a product that the board approved and required approvals and get you some detail about and we've talked about this at a couple other board meetings. This was really an initiative that came out of I believe our NSBA conference um executive director of business Amy Suarez and our student reps were able to meet with some vendors around a school safety component. And so Carlos is going to tell you a little bit about uh their products and how we're entering into um partnership with them and why
028we're there and and kind of what's next. Well, thanks for the opportunity to be here today. I appreciate Pete's confidence and allowing me to be a part of this team to help lead this project. Um, so a couple months ago, Pete shared this information of this Xbon Xwearable badge and this idea of a panic button system in schools and I really started diving into this. What's interesting is through this process of putting this together for our board, I it just really helped me to reflect on my own experiences as a a student, as a graduate, um as a college student, as a principal. And I was just reminded of the things that have happened in our nation, in some places around the world when it comes to school violence. And I was thinking about um
029Moses Lake in 1996 Frontier Junior High and having a a dear friend of mine growing up who was related to one of the children who was killed in that in that tragedy. I was reminded of 1999 in Coline when I remember being at Washington State University as a student and I called Bill Duninson who was the principal at the time like what are you doing to help keep Oll High School safe? I called him from Pullman because my sister was a student at the time. And then uh you know thinking about Sandy Hook, I remember it's it's like those 911 moments, you know, when 911 happened, you kind of remember where you were at as you're listening and watching to watching as everything unfolded. Sandy Hook standing in the copy room at OHS when that
030happened and uh and Parkland in 2018. It's just it's one of those things that I take very seriously and uh you know being a man of faith is something I pray about every morning on my way to school is that we have a safe day and that we all come home safely to our families. And so when I think about safety I think about the importance of time being of critical importance. And this system right here that I'm going to walk you through will help to describe and highlight how it can help our schools to become so much more safer with the technology that's available today. And so I'm going to walk you through this real quick. So that right there is a picture of Parkland um where there were 17 people killed in 2018,
03114 students, three staff members, one lone gunman. And what we've learned about these different incidents in uh in these school tragedies is um the response time and how there was confusion at the time because of the lack of technology at the time when it came to the use of intercoms or radios. And uh when Parkland happened, there were some parents um who had lost their kids in this tragedy to start pushing legislation around what we can do to help make schools safer with the technology that's available today. And so how these Xwarable badges can help, what they do is they provide these faster alerts where it's not cumbersome to wear. It's it's a badge that has a button on it, but it can also be programmed specific to every person and assigned who can be
032assigned a specific role, too. There's no need for PA systems or radios that can add to confusion anytime you're trying to communicate in the event of an emergency. Um, the infrastructure that would be installed would also be able to provide the admin and any responders that specific location of where the emergency is happening. And depending on how this badge would be used, worst case scenario, um it would trigger this lockdown using visual visual strobes that could save time. And when you save time, you can save lives. And so it would initiate these alert protocols to go into immediate lockdown. Um I also wonder about passing time because usually most of the time we're obviously in classrooms right during instruction but we've also on rare occasion I've had um emergencies during passing time when hallways are
033full you can't hear uh intercom systems and in the event of an emergency that's just worst case scenario during passing time or during lunch when staff are scattered around the building or even sometimes off campus. if it's lunchtime. It's just these are the things that I think about of what we can do to enhance our security features in our buildings. And so this system also offers this multi-channel communication so that when it's triggered, it can be used to text key personnel to notify law enforcement, to email um whoever is programmed to receive those emails. and and it can all be tailored to what our district needs are and how we want it set up. So, the way it works, it's um it's a badge that has a button on there and depending on the emergency
034type, if there's a fight or some kind kind of disturbance, one press will notify the admin and security. If you do two presses for a medical emergency, then it would notify the admin, the nurse, and security. Um, or it could even be set up to um notify the hospital to send an ambulance. It all depends on how we configure it. But in that worst case scenario, two options. At a minimum, three times for it to be pressed or to be held down for more than three seconds. And then right there it would it would trigger the entire system across the entire campus. When I think about McFarland and especially OHS for how spread out we are. Um that time is critical in a in a situation like that that I hope would never happens. But
035if it ever did the system would help us to be much more prepared for that. So what we're proposing that I know you have already received some information on this. Um, for starters, what we're looking at is about $290,000 to equip McFarland and OHS with this system. At first, we were looking at extracurricular activities and and coaches and people who work outside of the building, um, too, but then we thought it'd be best to just expand it to all of the middle school and high school. So, we're looking at about 337 and then some in case any need to be replaced. And then all of the different parts and features to um to install it, which involves these modules, the strobe light alerts, controllers, the programming for the alert system, and the technology for that.
036And then it also includes the training and turnkey installation, meaning that as soon as it's installed, it's ready to go for everyone. So 337 that's all the adults in OS and MMS. >> That's all all staff members plus any extracurricular coaches and a and a smaller number beyond that in case any need to be replaced. >> Carlos, what would be the cost or or is there an additional cost after the five years of software licensing? Is it like every every five years there's like an upgrade or or Well, when it comes to upgrades, it is scalable, which means once it's that it's been installed in the in our infrastructure, we can add on other enhancements if we need to. And there are a lot of there are several other features that Expon does offer and
037uh we can get into that. I have um some information available if you'd like to see that. Um I can definitely share that. But it is scalable. So if we needed to add on to it, we could. once the infrastructure has been installed and um but in terms of uh anything else that we can do. I mean I guess it would just we can address that with any other questions that come along the way. >> I do I do have a couple comments here for director Prenada. This is sort of an initial step into this world to see how the system works for us. We've certainly done a lot of work and Carlos has been investigating it. He and Rio Ozuno both have met with the a couple of other vendors to look at these
038products again that we learned about at NSBA and Carlos is going to tell you a little bit about the history in Washington and why we're we're moving this direction. I really see this as an opportunity to and it might seem like an expensive pilot but it's a way to test the system and if we do decide to build a new high school or we do decide to remodel this one um we think about how this becomes part of a broader infrastructure. the model that we saw last week on the webinar, I think it was on Wednesday or Thursday. Imagine every school, every classroom in Oll that has um a clock and a typical PA, but this one would also have a video screen. And in this particular school, they also each um classroom had a
039camera that was shuttered until it's activated. And then once it's activated, all those shutters open and security and local law enforcement are able to access live video from that classroom. Uh there are all sorts of components and layers you can add on. So your question about five years, five years from now, it'll probably be a different conversation. What are the new tools? What are the new resources? Things move so fast in this space and the Exppon people shared that with us as well that where they started and where they're at today is just growing so fast. So it's just I think a first step in And then you mentioned extracurriculars. So this would work like out in the softball fields, out in the practice fields like >> there would be an ability to um install
040technology on the exteriors of the building to be able to read any triggers that may come from those panic buttons being used. And so the you can see the key benefits faster being the first bullet because those seconds do matter. um broader staff coverage. Those notifications would be instant. It would support the the drills that and lockdowns that we do conduct. And so with practice and that frequency, it it would be a good habit for everyone. And then of course, you know, that importance of boosting that confidence in school safety from our families and community. So this really also stems from the Alyssa's law compliance. Carlos, before we do that, could you just step back one slide? I want to share an example. May I know Ken was on the board at this moment, but
041for at least for Director Munoz and perhaps others, >> a couple of years ago, we had an individual um drive onto the Hayawa campus. Do you all remember that? And they got they were being chased by local law enforcement. They got out of the vehicle and ran across Hayawa from east to west. And when that happened, we had hundreds of kids on the playground. And all of the kids, you could see on the video, the kids were running with the perpetrator. They're running to the classrooms as as he's running through the parking lot being chased by local law enforcement. And our pair of professionals on the out on duty went into a classroom and notified OPD, right? Even though OPD was already on scene, but they could call a lockdown in this instance. even that
042kind of scenario immediately f like so Carlos's point and they were really clear with this in the Xbox presentation it is about seconds and how much because that took about two minutes for all of that to occur when you could have immediately locked down the school but but there again it's you always we always want and and the the two of the vendors who participated in this webinar were parents of Parkland children but there are so many other safety concerns that occur on school campus with much more freent quency that we often don't think about because we jump to that worst case scenario. >> So the exponent technology is also something that falls in alignment with the uh Alyssa's law. Alyssa's law is named after um Alyssa Aladev. She was one of the students who
043was killed in the Parkland shooting tragedy and uh her parents and and other parents who have been impacted really helped us to initiate the legislation at a state level. um to see what we could do with equipping schools through school funding to increase the security features or enhancements to help protect kids. And so in Washington state, we're actually behind in terms of Alyssa's law compliance, which I'll get to in the next slide, but I'm glad that we're here now. This was signed into law in Washington state earlier this year. And because it was signed into law, we also have a compliance requirement to see what are we doing to um fall in alignment with Alyssa's law as a school district. And so what is required by law under Alyssa's law is that silent panic alert
044or instant notification system with law enforcement and campuswide usability. And what Xbon can do is through the the use of these panic buttons, it it definitely supports that. And of course the instant text, call, email alerts and any other alerts around the campus that it needs to be visual especially during passing time or before school, lunch, after school. And uh it fully it's fully compliant and exceeds the state expectations. So when I was talking about state level adoption, the first state that did it was Jersey, New Jersey in 2019. And then Washington and Oregon are we're the ninth and tth state, you know, in the union so far over the last five, six years. And so this is not federal legislation. This is state legislation. Um it's been proposed at the federal level, but uh
045uh this is more for states to decide how they want to approach it and tailor it uh to their needs. Part of the process too included looking at a different vendor too and uh you know we have people in our district who have worked in other um professions that have worked in systems like this. Uh so for example, Striker Vosera is another system that we were looking at and they offer um smart badges that almost work as cell phones where you use um you can speak into them to communicate with your office and it's a great tool to have and but the Striker Bera is mostly used in healthcare in hospitals in clinics to help manage that that patient workflow And uh when it comes to how it it's used in terms of communication, um
046the Xbox Xearable seems much more appropriate for for school-based operations and for something that needs to be much more instantaneous. And so the prices were actually comparable within uh I think it was within $20,000 of each other if we were to go with Striker Bera. But when you look at um its usability and and it being more school-based, it just seemed much more appropriate uh to go with the Xbox Xwarable and how it would be used. And so the other thing too is that there's a Waspy contract that the state partners with was to help um with purchasing obviously and because it's through a Waspy contract in terms of the how the help the state helps us to fund this. Um there's purchasing compliance. We get a discounted pricing of 20%. And it's scalable which
047means that once it's been installed. Um we can we can look at funding to continue supporting enhancements um depending on how we can qualify. And so scalability services that includes like any kind of wall mounts or intercom systems any other enhancements that we can add to it. the initial infrastructure being installed will help support all of that. Um the budget control that means it's it locks in the labor rates and uh the efficient procurement. So what that means it just meets all the legal and purchasing requirements. And so um we have a contract for that ready and so we're with your approval we'll be able to move forward with that. And if you have any other questions about the that Wasipi contract and what that means in further detail, I I would defer to Amy
048Suarez and her authority over our finance office. And so the next steps is, you know, sharing this information. I know it's this has been brief today, but uh that one hour that Pete talked about in and some of our learning last week with Expon and the CEO uh Lee Mandel and and listening to some of the parents who serve on what they call the XPAC. It's the parent advisory council. Um and then all the features that it offers. They did a they did kind of a beta test or this testing mode to show how it could work through intercom systems and other enhancements that it offers. It was really interesting to see um what it can do for schools. And so um I'm really interested in this opportunity to see what we can do to
049increase, you know, our safety for kids in our schools. And so pending your approval of around this 290,000 plus the taxes and everything else, um we're looking forward to some installation beginning as early as this fall. I've been in contact with Security Solutions Northwest, who is the vendor in our region, and um we're hoping for installation to begin as early as this fall. And then once it's been installed and it would require some staff training um and integration and then that way we're also fulfilling our requirement with OSPI around Alyssa's law that we're here's our money and how we're using it to be in compliance with Alyssa's law. So, with that, I guess the last thing I just want to leave you with is um something that just got me thinking about the importance of
050time. Uh Sandy Hook was five minutes, Parkland was six, Moses Lake was more than 10, Coline more than 50. And this is something that can help us uh address the issue in seconds. And so that time is is very critical. So I think the response can make a huge difference for us here. Do you have any questions? >> I see this was on our consent agenda. So we have already approved it. >> Yep. Yep. That part was done. It was prior to Carlos putting together the presentation for you, but yes, we again appreciate the board uh recognizing the importance of it and and providing approval for that. >> So the law was passed just earlier this year. So this makes us compliant with it. We're not compliant with it right now like what with what
051we had before. >> Yeah. Well, there there were four ways to become compliant with Alyssa's law. One of them was um ready. The way that I term it is ready communication with local law enforcement and our our radio system that we've had for a number of years. We can immediately uh our administrators and security staff can immediately contact local law enforcement. That met standard. Uh what was interesting about Alyssa's law was I think it passed 98 to zero in Washington state bipartisan support but like many things that happened in Olympia. Great idea but there's no money for it. So there wasn't funding tied to it. So they did write it in a way that allowed most school districts to already meet standard and I believe they set aside a little bit of money to help
052those who weren't there. This actually makes us even more compliant. It's a when we've presented to you a number of times over the years about school safety, it's an added layer. It's just one more layer. So, even if we hadn't approved this purchase, we would have we've I believe would have been in compliance in October. Now, it'll be a matter of training up our staff um getting them comfortable and and then I think with Carlos and Rio and probably Greg Folultz and others having the system installed and integrated. One of the one of the components that I think is part of the strobe package, the lighting package. You know how when in most buildings you pull the fire alarm, these Xbox alerts are um there's a camera on each one, you have to hold it
053down for I think it was 3 seconds before it would alert. And so anybody again could could call a lockdown and and alert folks as something's going on. So number of tools and layers we could consider adding on in the future. Carl, so you said it would would get started in October >> and hopefully it would uh installation would begin this fall. I'm uh I'm in contact with Security Solutions Northwest to inquire about a more specific timeline that once they receive payment like what would that look like and um they're working on getting back to me here very soon. >> Just out of curiosity, how would that work with uh trying to install that stuff while schools go? Just out of curiosity, would that be a >> Yeah, I'm not sure about the technical parts
054of it, but at least on the infrastructure, the part that we saw, I think so many of these components are wireless anymore that it's not going to be significant impact. They'll be able to come in and get it done. I think the bigger lift will be training the end user, letting our staff know you always have to have your ID on you. You're expected to have this with you. You're, you know, you treat it like a key. You don't lose it. How are we going to manage it? That kind of thing. There'll be some uh training components there that I think will be probably the heaviest lift. >> I have a question. Um have we been in contact with other school districts who have processes similar to this one just to see if this was
055something that would match our district's needs just just to see if it's something they'd like. There's things that they didn't like when you're when we were taking this into consideration. >> All I know is that in my own experiences and um in Washington state. I have not I'm not yet aware of any other schools and may I'm sure there are, maybe there aren't. Uh or maybe they aren't. Um I'm not aware of any other schools that have used this technology yet, but with Alyssa's law that encourages school districts to enhance school safety. I'm sure that they have met some minimum requirements with certain systems, but specific to expon I can add uh two pieces there. One would be the at NSBA in Atlanta when we took the student reps, it was actually Amy Suarez and
056our student reps who engaged with this vendor and they had an opportunity to listen to a presentation and to talk about uh the and the students were very excited about it. I remember in the moment saying, "Hey, this is something we need to consider." The webinar that we got to participate in was a school district about the size of Othell about 5,000 students. They had certainly made a much more significant investment. I I thought they shared it was around um I bet I better not quote the number. Was it $5 million? >> I I think it was a I I remember it being between one and 1.5 or something. >> Okay. It it was a and I don't know if it was part of a capital levy or a broader remodel of their school. Um
057but the way that it interacted and and our experience in schools says, okay, this is pretty user friendly. It's going to make sense for folks. and it it heightens and it again provides another layer of security for our kids and staff. >> I'm a big believer in in uh everybody thinks about it after something's happened. So, it's just good to be ahead of the game because if something were to happen here in we'd all be wishing we did this a long time ago and Moses Lake's not too far away from >> Yeah. And I think even even now when when um certainly resources and funds are stretched across the state, right, we really need to be um pay particular attention to what we're investing in. And so the funding source in setting that up again
058it was Amy's careful planning um her ability to monitor our budgets throughout the school year and say I'm going to include some capacity in these different buckets and at the end if we have some some that's um additional funds that are are in reserve and it makes sense to take on a project like this we're going to do it. And so if you're thinking about like why now why at this moment all those things factor into it. Well, appreciate that, Carlos, and thank you to the board for uh again your approval and for your uh I hope as folks approach you about uh this system as it moves forward, you'll you'll be able to answer questions that might come your way. >> So, thanks to Pete for this opportunity and the board for this presentation
059today, but also to Greg and Drigo for being a part of this too and our work with Security Solutions Northwest and Dave Teague and his team. So, make sure I recognize them as well. All right. Thank you guys for all the hard work. >> That was our last item. Thank you, >> Ken. Have we got any public comment? >> No sir. >> August 11th regular school board meeting. So go back at >> Can we I was going to say can we can we have that at one? Can that one be our last one? >> Yeah. You you set the agenda. You tell us when you want the meeting to be and we'll be there. >> I I I don't know about you guys. I'd like that. It just it's going into harvest seasons for me
060and my afternoons are going to be pretty full. >> Okay. Change that back to one. >> Aaron Mariah, are you guys good with that? >> No, that's fine. >> Yeah. But um will that one be the last one from one to three and then we'll move into the reg. following that one. >> Again, that's up to us and I think that's what >> normally by that time I think school started and that we won't we don't want to force them to try to leave school and so >> um but that one I that one on the 11th we're still not in school. So we can we can have it at one >> there's one more on the 25th that would be before school starts is the week this school starts. >> Yeah. Isn't that closer
061to orientation? They all I imagine all the principles and everybody will be busy and >> it's kind of fun to see them here at the board meetings and >> and stuff. So, if we if you guys are okay, make that maybe that August 11th the last one that we have at 1:00 and then we'll transition over to our nightly visits. >> Okay. with that one. Uh August 18th and 19th school district student registration event start at the high school gym. Then our regular meeting on the 25th that will be at 7 p.m. Then uh again on August 25th is new teacher orientation. I imagine you will email us with all the details on that >> on the 11th. Yeah, I will give you an update and superintendent information items about the the plan for that
062day and how the board might engage with our staff on the on the uh 26th in particular. >> And then the all staff orientation and first day of school. >> I have a Pete, I have a question. I haven't seen her for a little bit, but uh with with Jennifer Garza and the Are we going to do the softar cander like we did last year? Are we are we still It seemed like it worked really well last year. And I know that there were some people that quite didn't like it, but are we do doing it again? >> Good deal. >> Okay. Is there anything else to add to that calendar? >> Okay. Then we will go on to the board self assessment of the meeting. Thank you to Greg and to Carlos for information
063and preparation. I also appreciate Carlos kind of giving us some background and some personal history. It really shows us the impact of what something like that could do and how it plays in our community and our personal lives. >> And always appreciative that the district is safety in the forefront along with the fencing and this new warning system. In the words of the madame president well planned agenda anything else to add to that. Okay, with that this meeting is adjourned.