SKSD May 19, 2021 Board Meeting

001It's like, I mean, I got a bicycle. That was not safe. Yoga. Probably when I worked at Molyneux, I tried to ride my bike to school. Going up Molyneux got to be just scary as can be. Yay! I'm so sorry, and I'll be okay from now. All is good. Oh wow, right. The better of college is not to say anything. I took my blood pressure vacation this morning. Andy. I was able to go offline after I retired. I don't know what a junior high teacher does. I failed to see the correlation. It's not as critical as that was. Good evening and welcome to the May 19th, 2021 school board meeting of South Kitsap School District. This is an in-person meeting in compliance with the safety requirements contained in the state of Washington miscellaneous venues COVID-19

002guidelines. This meeting was also open to the public through an online Zoom webinar. Attendees will have the opportunity to address the board, whether attending in person or via Zoom. The public comment process is posted on the district website and in board docs. For those attending the meeting remotely, pre-registration for public comment is required by noon the day of the meeting. Those wishing to make public comment in writing may do so by emailing comments to publiccomment at skschools.org. All comments will be shared with the board and will not be read aloud during the meeting. Thank you for your patience and understanding as we navigate through this unprecedented time. You're joining in the Pledge of Allegiance. Pledge of Allegiance to the flag of the United States of America and to the republic for which it stands, one

003nation under God, indivisible, with liberty and justice for all. Item 1.02 established agenda. Are there any additions or modifications? I just want to discuss 7.03 and 7.06 and get to the consent items. There is no objections. The motion to approve the agenda will be adopted. Hearing none, the agenda stands approved. Item 1.03, staff and student recognition. Superintendent Winter. Thank you. So again, an opportunity for us to recognize and celebrate some of our wonderful workers here in South Kitsap. So I will turn it over to Amy Miller to share tonight's staff and student recognition. Thank you, Superintendent Winter. First off, we have one retirement to celebrate today. Kathy Dixon is retiring from Discovery High School. She's the office coordinator there and Kathy has more than 31 years of service in South Kitsap. Thank you so much

004for your dedication. And the next one is the staff recognition team. This is Molly Strand, and Molly is a kindergarten teacher at Mullinex Ridge. And she earned the 2021 Outstanding Young Educator Award from the Washington State Association for Supervision and Curriculum Development. You might know that as WSASD. So Ms. Strand makes a difference in her students' lives and her colleagues' lives. She's highly motivated individuals who strive for success and professional life to help students overcome obstacles. She's respected and loved by students, staff, and parents, and always puts forth outstanding efforts to exceed basic requirements with endless energy. Many parents have expressed gratitude for the education their students have experienced during this difficult time and the attitude with which Ms. Strand demonstrates her love for each of them. So thank you, Molly. That's absolutely fantastic. We're

005proud of you. And here's a student recognition piece. The ROTC kids have really been cleaning up recently. This is Cadet Holly Haserach. She's a senior at South Kitsap High School, and she was awarded the Daughters of the American Revolution Leadership Medal. She also received an American flag from Representative Derek Kilmer, and the flag was flown over the U.S. Capitol building. Cadet Haserach has served as leader in the battalion over the past couple of years and also served as chaplain. So well done, Molly. And the last one here is a couple of our DECA students did quite well at the international competition. Emily Irvine and Jesse LaCrosse Lambert played sports at the International DECA Competition for their school-based enterprise retail operation project. So that's absolutely great. The international competition, I know, is really tough, so well

006done. That's it for recognition. Can we do a pan and we can all stand up like we did last minute? Oh, yeah. Because they can't see all of us clapping. Thank you for being here. Thank you, Ms. Miller. Item 1.04, public comment. I have no cards and no preregistrations. Item 2.01, school board student representative presentation. At this time, we have two candidates who will be making presentations to the board. They are Kai Wilson and Jesse LaCrosse Lambert. They have provided written applications and recommendations that we have reviewed, and now they will be recognized for up to 10 minutes for a presentation. So at this time, Kai Wilson. I like your socks. Thank you. Deconstructed chocomole. Take your time. So I know you've all read my documents. I have them also here. My name is Kai

007Wilson. I am currently a freshman at SK. I'll be a sophomore next year. I am very excited for the ability to even be here today, and I'm very excited for this position. I currently have a 3.9 GPA. I have been recognized before for student leadership, and I was a teacher's aide last year. And I got a Tech Student of the Year award for that position. I believe that my spot here would benefit both the board and the community at SK. And I would make sure that everyone at SK knew that they could talk to me and they could talk to the board. And I'll attend club meetings. I'll attend sporting events. And I'll make sure that everyone knows that I'm here and that they can come to me if they need to. I also was

008thinking about the possibility of creating Google Forms that will go out to the Google Classrooms at SK. I've seen that before for figuring out how students feel. And I think that would be a good way to reach out to students without them having to approach me first. I just want to make sure that everyone on the board and everyone at SK are on the same page, because if we're disconnected, then things are going to start going wrong. And I don't know what else to say. About eight minutes of unexpired time at your disposal. You know, having to have it set in that same seat to the front of this board to explain why I should be apart from this body. So I know for a while how to do it. So take a deep breath.

009And if you have something else that you'd like to cover, that's fine. Don't let us make you nervous. Yeah. And I'm smiling at you behind my mask. I think so. Kai, is there anything you'd like to ask us? How do you feel about the possibilities that this decision brings forward and the connections between SK and the board and how that can make the entirety of the district better? I think that it's great because it puts a face on the students that we are here to represent, because when we're here, we've got a picture in our minds of who you are, your classrooms, you're just, you know, numbers, and it puts a face on that. Plus, I think it's a more direct idea of what your students are really thinking about and feeling. So I'm excited

010about that. And then my third, I think, would be the fact that the students that are seniors are voting and they're voting about levies, they're voting about bonds, they're voting about issues with our school district, and they're voting for school board director places. So I think that's really important communication that the student representative will give and just education on to what the school board actually does. Yeah, I think that's really important because a lot of students don't know anything that's happening with the school board. They don't know anything at all. And I think that's really a shame, honestly, because the school board is where decisions happen and important things happen, and that's how this position opened up and was even created. If no one would have said anything to the school board, I wouldn't be

011here. I think that's really good. Student voice is very important. And what I've learned serving on the school board, what is on paper and what's actual experience are oftentimes two totally different things. How is this affecting me? How is this affecting you? And as we talk about those things and get more information about just what is on paper, I think it's very, very valuable. And as our students become adults to get involved, to know what's going on, because I met someone recently and they said, I don't think I've ever met a board member, a school board member, right? And I know that we are important and significant and make very important decisions. So thank you for applying, and I really appreciate your bravery to come here. We're not in hysteria, as we may have seen,

012right? Yeah. I just wanted to say, and this is applicable to both of you, that it is refreshing to see the best and brightest of South Kitsap applying and wanting to be a solution rather than just a show up and punch it in. It is refreshing to look through and see such strong letters of recognition from the candidates. Just amazed that at the same age that I was, I was in the corner with the wallflowers. And it's just amazing to see the world through developing adults and seeing the groups of the district's leaders coming to us in the form of two very motivated and very capable students. You still have about three minutes of expired time. You don't have to sit there and have us stare at you. I do have the obligation to allow

013you the time, should you. Can I steal just a couple seconds every time? I want to go back to your question. I think it's a great question because we as the adults, we're removed. We're not a little bit removed. We're removed. Best job I ever had in my 30 years of education was the high school principal because I got to see students every single day. I love what high school students are all about. And so the thing that I look forward to is this connection where it may be just one voice, but it's one voice representing a lot of students. And one of the things I try to do is meet with each board member on a weekly basis. And so I look forward to the opportunity to meet with a student on a consistent

014basis as well. So I like some others that appreciate just the interest and the willingness to be part of something that's pretty big and can be cumbersome at times, but it provides us with a little more perspective, which I think is really important. On that, I definitely see, you know, the students are removed from the board and the board is removed from the students. And so we need that bridge there. Like I said again, you know, the students have no idea what's happening here. And then the students are numbers and there are things that are there's a disconnect there. And so I think that connecting that disconnect is going to be really important. And it's just going to benefit everyone. I also like as a ninth grader how articulate you are. Very poised, confident, well-spoken,

015and compressive. Yeah, thank you. I agree. Thanks for not wearing robes. I don't think I have anything else to say. Thank you very much, Mr. Wilson. Thanks, guys. Okay, it was Jessie LaCrosse Lambert before you'll be recognized for up to 10 minutes to make a presentation to the board. The floor is yours. Welcome. Well, hi. Like I said, my name is Jessie LaCrosse Lambert. I'm a junior at South Pacific High School, and I'm applying for the position of student representative for the school board at Cal-COOCAP School District. I first wanted to thank the board of directors and superintendents for overseeing the creation and implementation of this position, which I believe is so vital to a functioning and efficient school district, especially a district that is as diverse and as large as South Pacific. Like I

016said, I think that this is so important to bridge the gap between what the school board is doing for students and what students need the school board to be doing. So I really look forward to this position existing. With that in mind, I believe that I am the best person for the position simply because I am an advocate. As the board students and viewers at home have seen for the past several months, I am not afraid to make the needs of students, concerns of students, or concerns of my own known to the board. A skill and an ability that I hope to continue using as student representative. This is so vital because student voices need to be heard and need to be included in discussions that are being made among the school board. As you

017guys mentioned previously, there is a disconnect. And quite frankly, there's always going to be one because there's no way for you to know what life is like as a teenager, unless you're a teenager. So I think that this is really an important position. Furthermore, my ability to advocate is going to be extended because of my multitude of involvement in clubs, extracurriculars, and other community engagements in South Pacific. As a member of Miracle Nine Clubs, Two Sports, and a series of other community engagements, I am able to reach a more broad and more diverse perspective and student voice within the community. This is so important because it's not just my voice that's important to the board. It's the voice of all South Pacific students, and I look forward to expanding my engagements and connections with students

018in the school district. But I believe that my pre-existing engagements allow me to reach an already extensive amount of students within our district. Not only am I a member and participant of a multitude of activities, I'm also a visible and active leader in these activities, which puts me in a position where students feel more comfortable to come to me with concerns, questions, and ideas that they have for the school board. This is extremely important because even when students have concerns and there's a person to come to, they might not always feel comfortable. So I believe that my position as a leader and an active and visible participant will make that a more comfortable situation for students to voice their concerns and then be reflected to the school board. The most important part about this position

019for me is just, quite frankly, being creative. I would love to form this position. I believe that I can represent the needs of students the best, but I'm just so excited for it to exist. I'm so passionate about representation, and I believe that everyone's voice should be heard. And while that may be an ambitious or unrealistic goal, it's something that I want to strive for, something that I will not quit for. So if I don't make it to 100%, I'm going to make it to 99. I'm going to make it to 98 because I'm shooting for 100 in this district, and I know that you guys are too. So I really want to be a part of the team that can help us reach that 100%. So thank you guys so much for overseeing the

020creation and implementation of this policy. Specifically, thank you, Director Burke, for helping improve and draft the policy. But just a huge thank you guys for the creation of the policy and listening to me today. So that is all I have. I am very aware of how long school board meetings can last, so I'll let my 10 minutes expire. Thank you. Okay, thank you, Mr. Frost. As I stated earlier, I'll let the other directors speak. Thank you for being here, and thank you for your passion. I have appreciated you and seeing you and encountering you even in the community and our personal conversations, too. So thank you for the inspiration that you are. Director Burke? Well, as I say, this isn't intended as an inquisition, so I don't have any questions. My only question would be,

021do you have any questions? I don't necessarily have questions at the time, but I do have big plans. I do have some individual questions about other student works for a specific human council that I would love to engage with the superintendent on, but thank you. For myself, like I mentioned, it was absolutely refreshing to see the best of the best of South Kitsap. I look forward to having the student representative on the board. Good for you. Yeah. President Gevney, I have a motion. I move that Jesse DeCross-Lambert be appointed the student representative for the coming school year. I have a motion from President Burke for Ms. DeCross-Lambert to become the student representative. The previous things we've taken the roll call vote. Can I just throw something in there that I think is worth considering? Changing

022representative to representative. We've got two really high quality people sitting before us, and I guess the only question I'm asking myself is why not? I'm extremely impressed by the two people sitting here. We would benefit from both of them. So rather than having choose one, choose two. It's not my vote, it's not my place, but I need to throw it out there. I think we both have different positions, even as students of the same school. You're going to be a senior, I'm going to be a sophomore, we're in different social groups, we're in different clubs. So having more than one point of view, I think, even if it's just two point of view, it would be more beneficial. The policy does say up to two. So we could address the one motion and then have

023a second motion for a second position. It doesn't matter. I probably think we should be two separate individuals. Okay. So we have two separate individuals. A motion from Vice President Berg on this lacrosse language as a student representative. Then can I amend the proposal? Is that please? Yes, ma'am. I would like to take the liberty that our policy allows. If I may, I believe that. Two student representatives. That's what I would like to say. A motion from Director Berg to appoint lacrosse language as a student representative. I would like her to be a student representative. Yes. Aye. Director Siever. Aye. Director Bailey. Motion carries. The appointment is approved. Do I have another motion? Aye. Oh, go ahead. This is yours. Go for it. I would like to make a motion that we adopt two student

024representatives. From Director Dielich. This is for both of you. I vote yes. Director Berg. Aye. Director Siever. Aye. Director Bailey. Are we voting on the motion and the person or just the motion to have another person? Good question. Both candidates are approved for representation. You can take your seat, but the term doesn't start until July 1st. Obviously, there will be some details to be worked out in this most progressed body. Item 2.02, priority plan focus wellness. Superintendent Winter. Thank you. First of all, I apologize. I was in the process of completing a PowerPoint slide for tonight. It's similar to what I shared last night, but a family emergency pulled me away for about three hours. Fortunately, all turned out well. I'm going to share this in oral form, and then I will send you the

025PowerPoint. There's a couple pieces of data I didn't get to put in. Really, this is targets for success. Again, it's related to the priority plan. I'm addressing tonight wellness priority pages seven and eight. There is the checkpoints for progress. The second slide that I have really shows what the checkpoints for progress are. What we identified were percentage of student and staff attendance, percentage of increased and positive school safety climate and connectedness, percentage of students involved in school activities and athletics in grades six through 12, staff retention rate, and then data from the Healthy Youth Survey data. That's what I'm going to be sharing tonight. I'm going to start with the Healthy Youth Survey data. The Healthy Youth Survey provides important survey results about behaviors over time in adolescents in grades six, eight, ten, six, seven,

026eight, ten, and 12 in districts across Washington State. It was first administered in 1988, and it reoccurs every two years. The pandemic, like everything else, it has disrupted what that looks like, so we'll actually be doing the next survey sometime next fall. And so what we've got is some old information or old data, but again, as we become accustomed to in the last 14 months, sometimes our data is old, but it establishes a baseline for our priority plan, our checkpoint to progress that will show growth moving forward. So one of the things I've pulled out of the Healthy Youth Survey is a slide that says enjoyment of school, and that relates to increase in positive school safety climate and connectedness, but it also relates to attendance. So in our own data that we received, I

027probably should have printed this a little bit bigger, but in grade six, 57% of our students state that they have enjoyment of school compared to 51% in the state average, 38% of eighth graders, and that's equal to the state average, and 32% of 12th graders, again, equal to the state average. So again, this is data that's given to students, and they fill it out the way they want to fill it out. It's consistent data that we get, but I think based on that information, we have some work to do to increase the enjoyment of students in our schools. I think that's part of where our student representatives will help support that. Another piece of data from the Healthy Youth Survey was skipping schools, so the percentage of students who report skipping one or more whole

028days of school in the last four weeks. So grade six, 23% compared to 19% of the state, grade eight, 18% compared to 14% of the state, and in grade 12, 19% compared to 27% of the state. So again, identify some areas where we need to continue to put some focus. Feeling safe at school, and then directly specifically related to that feeling of safety and connectedness. In grade six, 83% of our students said they feel safe at school. That's compared to, that's equivalent to the state average. Grade eight, 76%, 80% is the state average, and in grade 12, 79%, 80% state average. And then lastly on the Healthy Youth Survey, school involvement, opportunities for school involvement. Percent of students who report that they have lots of chances for involvement in school activities, not enough data in

029sixth grade, grade eight, 93% of students said they have opportunities for involvement, and that's the equivalent of the state, and in grade 12, 91% of the state is 92%. So that gives just some hard data on these checkpoints. It's a baseline because this data is a few years old, but when we get our data back for next year, we'll be able to compare that and see where that growth happens. I did check with our middle schools to get some data on middle school athletics and activities. That's another piece here, students involved in school activities and athletics. So we just showed in the last slide, there are a lot of students who feel they have opportunities. How many are taking advantage of that opportunity? And only heard back from Sedgwick, but in 2019-20, 402 participants in

030athletics and activities, and this year 312. So again, the numbers are what the numbers are, but we maintain in a lot of areas some similarities. At the high school level, athletics involvement, last year 972 students participated in athletics or club sports. This year, 695. So that's a decrease. We would hope to be up over the 900 mark again for next year. I did get some data on student attendance. This is one of the slides I didn't have an opportunity to look into, but from 2020, this point today, 2020 to today, 2021. In the elementary in 2020, we were at a 95% attendance rate. This year, we're at 92.8. In middle school, 94% attendance. Last year, this year, 92%. And in high school, last year, 92%, and this year also really close to 92%. So our

031attendance data has remained fairly steady, even considering, but also keeping in mind attendance tracking has changed a little bit too, so we need to pay attention to that. And then also want to look at staff attendance because we call out student and staff attendance in here. So last year we had 15,347 total absences of staff. This year, 14,197. We still have a few weeks to go. But there's actually less absences this year than last year. So that's interesting information. Staff retention is another area of the checkpoint. What is the staff retention rate? In 1920, we had 140 either retirements, resignations, or other separations from the district. So far in 2020, 2021, we have 73. So that number will grow. We know it will grow because as time goes on, but we're not ballooning over the

032top of what we had before. But again, I apologize that I didn't have this ready to go, but I will send this in complete form to the board and we will also post it on board docs. And we'll continue to provide information and data on how we're doing progress wise. And this is just a surface layer. There's all sorts of other layers that play into this. So healthy use area, for example, talks about alcohol and drug use, tobacco use, and other things like that. We'll continue to talk about bullying and harassment as well. We'll continue to look at those pieces of data when we really focus on that. So any questions on what I would be able to share? So this is taken every year and where is it published or how do we get

033it? So I combined a lot of different resources of the data. So the healthy use survey is every two years. And I believe that's on our website too. I'll have to check. That's a statewide thing. There's a lot of people who utilize it. ESP is utilizing it. A lot of places are utilizing healthy use data. Utilize some great people in our district to get that data to me from attendance or athletic activities, those kind of things. So that's not necessarily how we've all got it. It's not necessarily displayed. But I think if we look at how we're growing here, that's the next phase is to start to identify what are the numbers so we can see that growth happen. It's anonymous. I remember a few years ago, I would say I was four or five

034by now. There was there was a concern about this survey and it has something changed recently because if it's anonymous, it should be. Yeah, there's always surveys like this, whether it's healthy use survey or some other usually have some concerns because of the questions that they ask. But we make sure we go through as a school district and you preview the question and the state does the same thing. So I would guess that we will hear in the fall that there'll be some people who have some concerns. But it is anonymous. There's no way to track it. It tells us a story. But with that story, there's a lot of other factors to go with that, too. So I think it's good data, but I wouldn't say it is 100 percent accurate. But it's good

035data because it's considered. Well, where is it? Is it anywhere on our data dashboard? Just a comment. It's so nice to have this road map and the fact that we're actually starting to use it because it's going to give us measurable check. Thank you. So the state, I'm not sure what I was expecting here, but the state and also the district is putting a lot of money behind wellness. So how are we going to gauge whether use of those resources is effective? In other words, how many people are involved? We obviously have Mona Johnson that's heading up a wellness directorate. So how many people have we hired or involved in? Like I said, there's state money coming or there was state money coming. How much money are we putting in and what are we expecting

036to happen out of wellness? So I think I'll go to your second question first. What are we expecting to happen? We're expecting to see an increase in attendance, a decrease in skipping, a decrease in students feeling bullied, harassed. It's a cultural piece. So that's part of it. I also think that there's going to be I think mental health issues. Awareness of those issues are really critical and really important. So the more comfortable we can get addressing those, the better we're going to be. We do have we have a great group of counselors who work very hard, but they've got a lot of work to do. We have one social worker currently working this year. We're posting for two more as part of the ESSER funds and the support of the wellness, the social, emotional health.

037And then I think there's also a training component for staff just to make sure that we're taking care of our students and taking care of each other, take care of ourselves. So what I would expect to see is that these numbers would go in the appropriate direction. Sometimes those numbers go up and sometimes they'll go down. But it would also relate back to the academic checkpoints of graduation rate and academic success, because I think physically and mentally healthy students are going to perform better academically than those who are. So we've got baseline data now. I would expect to see next year, the two years after that, but also our individual yearly tracking data that we would see an improvement growth in that area. That's what we're looking for. Can I make a comment? Aspen Group,

038Dr. Daley, is putting on a webinar about how to monitor social and emotional programs. And it's next Monday. I'm going to forward you that email if you haven't received it. Are you interested in that? No. Thanks, Anne. One more thing. It is a little bit harder to measure than a math score. And that's the challenge. But I think we're coming up with surveys or an example of things we're using. We're looking at any kind of data from like a healthy youth survey. But we're working on perception surveys we put out to students and community on a yearly basis. So we continue to build that baseline and then grow on that data. So we're continuing to work on measurables on this topic because it's not as easy as looking at a state assessment score. And if

039I could add something more to it, when I'm looking at our bullets here, post-COVID, which next fall will be post because it's still going to be around, but it extended to promote evidence-based trauma-sensitive strategies. We're going to have people afraid to come back to school. We have children coming back to school that have not had socialization. So wellness is going to be such an important thing in this coming school year. And we're going to need to be prepared for what's going to happen and how to help those. So counseling, I think, are going to be really important. So perhaps that's something you might want to address with your staff, Superintendent Minner, to see if we've got some proactive things that we're going to be doing with kids and with teachers that are going to be

040required to be back. I can come back and report on that. And there are a lot of things we're working on with that. One of the things I talked to Mona Johnson about this week is quarterly presentations on these priorities so that we're not just talking about them once. We're talking about it consistently throughout the year. And it continues to keep the focus on the priority plan as well. Thank you. 03, financial report for April 2021. Thank you. As we do, on a monthly basis, we go over the financial report. So tonight is April 2021. So I would invite Superintendent Farber to the Zoom room to share with us tonight's budget status report. Jennifer. Thank you, Superintendent Minner. Good evening, board of directors and a moment of indulgence. It's always hard to follow, Tim. But

041let me congratulate our two new student members of the board. What a pleasure to have you aboard. Look forward to working with you. So tonight we have the budget status report for April of 2021. Some summary notes for you this evening. Our expenses are under projection for the school year so far. As we discussed very recently, we had restricted our hiring and our spending through the year due to our decreased enrollment. We are seeing the fruits of hard labor of keeping ourselves within pretty tight budget constraints. And we are also seeing that some of our schools and departments have been waiting to make some end of year purchases that are under discussion right now. So we have met with all of the buildings to discuss the timing and the needs that they have, as well

042as what they'll be doing this summer and what they will need going into fall. Obviously, we don't know exactly what is happening with COVID come the fall. But that is starting to come a bit more together by regulations and we'll be working with them to ensure what they have. Also within our longer version of this report, we have started to make an estimate of our ending fund balance rather than showing what was budgeted. This is simply a metric that we use to show our financial health. It is updated for you for your review. And our other funds are continuing to be stable at this point in time. Each month, we also look at enrollment two ways. So first off, we look at our FTE, full-time equivalent enrollment. In elementary in April, we gained 14 students.

043This is another strong indicator that in-person instruction is preferred by our community and some of our kids are returning to us. It is atypical for us to be gaining ground on enrollment at any level at this time of year. So we appreciate having those students back and we are looking forward to the fall and hopefully seeing a lot more of them return that we're home this year. The next way we look at enrollment is headcount. That represents each and every head as opposed to how much time they spend with us. Headcount is decreasing other than at the elementary level, as I just discussed. And on our next slide, we look at each of our funds. We are 66% into the school year. And you can see that we are essentially on track in the general

044fund. The expenditures are at 62%. So as I just discussed, we've had a little bit of holding back on what we budgeted and anticipate some more expenditures headed into the late spring and summer. Other areas, the capital fund, you see that we've received nearly 100% of our revenue. That would be understandable that we get that revenue in two payments per year as opposed to our general fund where we get money monthly and then two spikes in the year with property tax collections. And the other funds are very stable from what we just discussed two short weeks ago, a little change. And on the next slide, we look ahead at what's coming in budgeting. So we are on track to bring you a budget for public hearing on July 21, based on what we've heard of

045your priorities and our school leadership and our priority plan. ESSER II and ESSER III, those are the federal relief funds that the district will be able to apply for, are a factor in next year's budget. In two weeks at our next meeting, I'm going to provide a brief presentation on ESSER in summary, ESSER I, II, and III, what those were, what they mean for the district, and what we are talking about as far as the investment of those funds going into next year. As it says here, ESSER III requires a 20% expenditure for supporting learning opportunities coming out of the pandemic. I think it's important that that money be front loaded into next year, as opposed to waiting till the end of ESSER III collection to work on that portion. So we are anticipating doing

046that. Legislative outcomes, they did, the legislature help us out with transportation shortfall, not the full amount, but it's better than we thought. Other things were fairly neutral for the district. There are a few things that are not neutral. There's additional training requirements for staff that we're currently looking at. They did add some additional material supply operation costs under the technology area, so that will be a little bit of extra funding. There's some requirements around lead testing and some stringent regulations that will be implementing and following. There's some state budget allocated towards remediation there as needed, but I question whether there was enough allocated there, so we'll be keeping that on the radar. There's other issues that came out of the budget bill that we're still digesting, but we'll be making sure we have things accounted

047for in the budget you'll see in July. So that is my April budget status report that we'd be pleased to answer any questions. Thank you, Ms. Farmer. Director Daley. Thank you very much. No further questions. No questions. Which expenses did you say are down? Overall, our budgeted expenditures, we budgeted more than have been expended so far. Those are primarily made up of school budgets that are as yet unexpended, as well as the staffing that I mentioned we had not filled during the year. Thank you, Ms. Farmer. Item 2.04, Information Technology Services Department Report. Superintendent Winter. So this is a little bit different. I talked to Director Berger about this today, but I've asked the reliance to come in and do a report on information technology services in relation to operational expectations. So this report is

048in a little bit of a weird order because normally in the final review, we see the data, but we're going to show the data up front so that as you approve the indicators, you will be able to say, yes, that's what we want to see or no, it isn't based on what the operational expectations state. And then if we need to, we can come back at the final review on June 2, I believe it is, with more information. So without further ado, I'll turn it over to our distinguished Director of Information Technology Services, Gary Lyons. Thank you, Superintendent Winter. So good to be with you tonight. Thank you again. We missed what was EL15 last year, so it's changed to Operational Expectation 15. So as Superintendent Winter explained, it's intended a little bit. So I'm

049going to give you some information tonight about what we've been doing in the middle of COVID and other projects. I'm going to keep it brief. We're going to go through two different things. We're going to look at the year in review, and we're also going to look at a couple of strategic things that I think as a board, you need to be aware of. But somebody once told me, you gave some great advice, that nobody loves your stuff as much as you do. I could sit here all night and talk to you, but I will hit the high points and then we'll ask for any questions after that. So the board's very familiar with Operational Expectation 15. Generally, there's two points, right? The first is establishing and maintaining a forward-thinking and visionary technology environment that

050promotes the best teaching and learning for our students. And also establishing and maintaining technology systems and applications consistent with the accomplishment of the board's results through the district's technology plan. So as I start, I need to do a couple of shout outs. One is Perry Melcher, our assistant director, who works behind the scenes tirelessly. The fact that it runs is on him to do that. The second, I'll introduce you virtually to Patrick DeVega here in a few minutes, who is our digital instructional specialist. He's been amazing and really our savior through a lot of the COVID instructional phase that we're looking at. So again, I'm going to give you some evidence to support Superintendent Winter's accomplishments for the year, and also a couple of topics on big picture and strategy. So, the year in review.

051As I realize on the next slide, the first line should be super-bought, super-bolted COVID remote learning resources. Oh, what a year it's been. So when we turned to the corner last March from, oh, we think this might be a weekend project, we ended up, we'll drill on more details of this in just a minute, but thousands of Chromebooks on these kids, changing instruction on a dime. Teachers who have never heard of a Zoom, I mean that was a television program when I was a kid, right? We did amazing things with that. So that in and of itself, I think, is the huge accomplishment of the year. But that's not all. So again, we've had some capital fund projects that were already in the hopper for last summer, and we accomplished those. Middle school security cameras,

052again, that were part of the capital fund project list. And also improving elementary and middle school intercoms. A little bit ironic to be installing intercoms for those little kids, but that was part of what we had to do, and that was part of what we budgeted, so we did that. Student data privacy agreements. When I was here two years ago, the board was keenly interested in making sure that student data is protected as it goes to all of our vendors. Tim, this has been a top five day for me. I was on a statewide conference today where they pointed out South Kitsop as being one of the predominant districts filing student data privacy agreements. We have 105 approved agreements. And so in conjunction with really only two other districts in the state, we are recognized

053as one of the leaders. That protects our kids' data. So if something happens, we'll be a part of data breaching in the news and getting to different places. Our kids' data is the recourse to take care of that. Other funding sources, network switches in phase two. The E-rate funding cycle, you remember, is a multi-year process. We start planning 18 months ahead of what we do then. So again, those wheels are already rolling, and we'll talk about that as we look at our summary each slide in a couple of minutes. One of the things that was also rolling was student email in grades six through 12. So that was rolled out successfully. Copy replacement projects every five years. The copy years get fired and it's time to replace. So we've successfully supported districts and the schools

054in doing that. And also one-to-one device planning and procurement. We'll talk more in those details, but we are positioned as promised to have one-to-one devices for all secondary students next year. And you may be looking at me going, but don't we already have one-to-one devices? We didn't COVID make us do that. Yeah, the formal plan, along with all the supports and learning expectations, will be in place the next year. So on the next slide, we'll drill down a little more into what happened with our COVID resources. I am so proud of our district and not just my department, but our schools, our principals, everyone who landed a hand. 57 under student Chromebooks checked out for home use. We were in one-to-one district a year ago. How do you take them out of cars? How do

055you get them to kids? Remember a year ago, you didn't touch the gas pump at Costco, right? How do we navigate all of that? So the fact that we turned it around and we changed to a remote model really is something to be proud of. I want to point out teacher laptops and mobility. We several years ago made the decision based on the high school schedule transition to get teachers laptops because they were moving in between the buildings. It wasn't that a smart investment. Because if teachers didn't have laptops out of last May, last June, we would have Instagram to do that. Lead time on laptops right now is about 16 weeks. So we've heard product constraints. We're positioned well to be able to take care of that. For students that didn't have internet access,

056we have 220 mobile Wi-Fi hotspots that we put into place last year and mostly in this year. But again, students who needed internet access at home, as best we could. There are some students who live in places where there's just no way to get them internet access. But as best we could, we've done that. I appreciate Tim's willingness when he was at a meeting with OSPI and they said, how are you doing on devices? And he said, we need devices. And so the OSPI got us devices. So those netbooks, they're not Chromebooks, they're not laptops, they're kind of in between. But those are devices that have now gone home with kids. So we have kids who didn't have devices at home before but now have them. There is referred to as the gift that keeps

057on giving. There was 2,500 free netbooks that required a lot of work on the team in ITS to make happen, but they did an amazing job. So I'll be careful next time I say yes. And what's my slogan? There's no such thing as a pre-computer. But I do appreciate Tim's leadership in saying, hey, there's a need here, we'll take this. One of the things we've had to do internally is as all of these devices went home, we didn't have an infrastructure in place to do a lot of real patching for devices we haven't seen over a year. So on the technical side of things, making sure that we're protected there. We're going to talk more about the protection piece in a few minutes. The next slide will be Patrick Devega, who is our Digital Instructional

058Post Set, who turned Special Assignment, also known as our Digital Instructional Specialist. And he was very instrumental in helping to create support resources for online learning. They helped those teachers who didn't know as they were from a Google Classroom to those who needed some extra strategies. So the role learning, this is a snapshot of the website that Patrick has created. It's very pretty, but it's also very useful. So things around the core tools that our teachers use, looking at Google Classroom, which is our learning management system, Google Drive, Screencastify, which is a recording tool that they use, Zoom videoconferencing, and just some general things about our adopted curriculum. So Patrick has been amazing. So that's kind of looking at the year. So if we pause there just to look back, as I do with each

059of the presentations, I want to talk about our current technical side. So this is the nuts and the bolts. The next slide has a lot of data on it. But what's important is to try and simplify the way that you're able to understand where our blessings are and where our pain points are. So you might remember several years ago, the boxes on the left were typically red and yellow. And so we have made a lot of investments in helping balance that core infrastructure. So our WAN bandwidth, the connection between our schools to the internet, the core switching and LAN switching, all the things that live in the closets and keep us connected, they're all great. We're in a good place with that. We're not experiencing any failures. Everything is in serviceable dates. We'll talk about

060a goal for next year of backup power. And we go, why do we care about backup power? Here's an interesting thing to learn. Ten years ago, if the power went out, how did you use a computer? You didn't. Well, guess what? Now that I have Chromebooks that are battery powered, connected to a wireless network, why does learning have to stop when the power goes out? So, okay. So there were some projects we already have rolling, but that's one of the struggles we have. So it's going to be our next area of emphasis is around improving the backup power. That's not putting generators at every school. That's making sure our network, our IT infrastructure, all of that keeps running when the power goes out. It's also important because that provides power for our phones, that provides

061power for our access control systems, things like that. So we need that to be solid. Wireless, that's one of the big questions. We're getting our principles for one-to-one next year hired with wireless. The wireless system was well designed and it has the capacity and the coverage to handle that. Phone handsets is another area that is a necessary evil every few years. They're getting older. Everything on this list, left in its own aging devices, continues to degrade, right? So we have to keep making those investments, which I appreciate the board's support in doing that. Intercom systems, you'll see those boxes are green based on the capital levy work from last summer. Access control, I'm sorry, security cameras is the next one. You'll notice middle schools, the high school are green. That was the focus of the

062capital levy. You'll notice there are red boxes in other places where there have been some other homegrown or non-standard systems that have gone in. You'll also notice the elementary boxes are gray. There is no funding source. There is no identified project at this point for elementary cameras. So the next squares of access control, again, as part of the levy, we have completed the access control projects for our schools. Once again, you'll notice the green boxes at the top. We're supporting our schools. Now the red boxes at the bottom are support buildings, are not a type of priority now. Should be, but there's no funding identified at this point for that. It's interesting. I left the file server column in there. I was on another call today, actually with my colleague in Peninsula, and he says,

063you know, this might be the last file server I ever bought. We're going to talk a little bit about subscriptions and the pricing model, but I would expect next year that column built away, because that's not really a model that we'd be using. The last two columns are helpful. The numbers that are there are to indicate the average number of devices. I'm going to start with Chromebooks first. Two things. One, this year represents the end of the bubble of what I call the SBAC testing bubble. Back in 2016-17, we bought tons of Chromebooks because we're doing SBAC testing. What just so happens, this is the end of the bubble. This is the beginning of the COVID bubble. So using answer funds and other things and some levy funds to be able to purchase new devices.

064We have refreshed. This is where we start next year. So we start with Chromebooks in a really good place. One-to-one devices for our secondary kids. And the average age of devices across all of our schools really in a good range. So that's the good news. The number is the age of the units. Right. Yeah. So right now, if you went to Burleigh Glenwood, the average age of the Chromebook units in that school are 1.2 years. That same number applies, unfortunately, to the Windows PCs column. It's like I said, everything left to its own is going to continue to age. So that's another area we're looking at. How do we emphasize that? Teacher laptops are going to come up for renewal pretty soon. Because again, when we did the bubble before, we started with Chromebooks and

065then we did teacher laptops. We're doing Chromebooks. We're going to go back in and do teacher laptops. So typically we'll go through the presentation. This has a lot of data in it. Any clarifying questions or clarifying comments I can make on the data that you're seeing there? I don't know where this applies, but the infrastructure versus, you know, wireless, how does that, where is that, how is that? Right. So the first three left columns that you're seeing here, that's all the stuff that exists to routers and switches and all of the core components to keep things running. The wireless column is all of the wireless access points that we have to do that. So that's the background stuff. The things in the middle are more services that are provided and then the things on the

066right are the devices. As long as you're taking questions here. So the red, we're obviously looking at the budget coming up. So are all the red items on the proposed budget? No, they're not. So typically I should have drawn a thick line underneath Explorer because those are all of our schools. So support departments typically aren't included in a lot of the ongoing instructional things we do. So we'll see in the red boxes at the top, the backup power column is resource. It's not fully funded, but that will help move those colors. Again, the Discovery and Explorer don't have intercom systems installed right now. There's no funding to do that. Security cameras at the elementary, there's no funding to do that. Nor is there funding to do access control at Discovery or Explorer. So those are

067things that, as the board talks about fairies, what's perhaps future buildings or bonds or things that would need to be factored in. The support buildings at the bottom. Again, there's no, there's no identified funding for those projects. Typically what you're seeing is it's the boxes on the right, which are large projects. So for instance, if you were to read that and say, well, installing access control facility is not a board priority. Maybe, maybe not. There's no funding to do that. Any other questions on what you're seeing on this graph? All right. A couple things I want to just bring to your attention. So things that keep us up at night. I couldn't be honest with you if I didn't say that fishing incidents and ransomware will keep us up at night. So the recent news

068story about the Colonial Pipeline. It's been a couple years now, but the North Shore School District was subject to a ransomware attack. So those are things that we're looking at. Those are on our radar of needing to make sure we get in front of. Unfortunately, fishing is a human related thing. It's not a systems thing. We do have, we engage the third party firm for penetration testing. So there's people that are trying to get into our network and we're monitoring all those things and making sure that they don't. As it's often referred to the hard crunchy exterior and make sure. But the problem is, if somebody clicks the link in an email, you know, and gives away their password. So, again, back to thank you to Kerry Melcher, who does a lot of work. I'll

069get emails from him Saturday night at nine o'clock. Okay, we have another one that goes through and cleans things up. So penetration testing is important. Multi-factor authentication. During our annual risk assessment with our risk management for winter folks, there's a lot of questions about multi-factor authentication. Typing your password, buzzes your phone. You have online banking. You're probably blessed to do that. There were a lot of questions this year. So if I look to my crystal ball, I'm thinking that's going to be something that comes up on our radar that we're going to need to address. So we're doing some additional testing of that. As Tim and I talked about putting this together, you know, things keeping us up at night. We have seen a huge spike in public records requests. 400% increase in the last

070year and a half. It takes us, just in IT alone, an average of six hours per request response. So yeah, Carrie's having to do email recovery or discovery for things. He's not doing phishing incidents or he's not doing infrastructure. So there's a cost to that. It's on the board to be aware that that's something that is inaccurate. We get it. We accept that we got to do it. It's a necessary part of the job, but there's an impact. I have a quick question about that. Is there a 400% increase in the number of people that are requesting it? Or is it just the number of requests? So but not the number of people requesting it. Okay, thank you. All right. So to keep moving us on, I'm going to keep you here all night because

071nobody loves my stuff as much as I do. The next slide. And Director Daley, you'd asked a really good question. It's probably not interviewable. And it really got me thinking. And the more I got on it, the more I thought, you know, this is something the board needs to be aware of. Back in the day, you would buy a computer and you would buy a software program to download the computer. And you'd use the computer for five or six years until it died. I put my little change jar in there because I think somebody said, you know, nickels and dimes and pretty soon you're talking real money. I was really amazed how much real money we're talking about. Pretty much any software that we have in our district now is based on a subscription model.

072We don't buy it once. There were some where you buy it once and you pay a small maintenance cost. Pretty much everybody is now on a subscription model. So we're paying for a student, we're paying for a staff, we're paying for a device. And so as those numbers change, that impacts what we spend. I thought, you know, it's kind of, everybody remember going to the video store and writing a video, right? And you'd watch it and return it, right? It's kind of a tangible thing that you have. You still do that with Redbox. But how much more now do you subscribe? Now, that's the business model. Similar to what we're doing with software. So on the next slide, I just grabbed a few of the things that we have just to kind of give you

073an idea. So this is not a budget spreadsheet. This is just a conceptual rendering of where we go. So across the top, number of schools, number of staff, number of students. We can't buy Microsoft software anymore. You have to license it. And so when we license it, the licensing is based on staff. And so it's $53 per staff member per year, times number of staff members, across the $77,000. And if we said we don't do that, we don't have an email. We don't get to run Microsoft Word. So there's things that we're kind of, in a sense, having to do. The second is Google has now changed from being free to their new education model, which is $20.87 per staff member, times, or 250 staff members, gets us two. I think that's one third question

074about the Office 365. Does that include the home use? Yes, it does include home use. Does that build as an individual license? No, it's all into that. It's included in that all staff members can use up to five copies of their office products and students can use them. And that's a good clarifying point. Just because it's under staff, students are included in that no extra cost. So that's just how they do their business model. We've talked about Skyward, which is based on student accounts. And through Screencastify, there's an example where we pay for a school site license for that. And my previous slide where I had the coin jar, you throw in a nickel. Well, it's five bucks per staff member per zone. It's a dollar for our Hello ID portal. It's 70 cents per

075student per type of device, right? But you start to add all that stuff up. And honestly, close to half a million dollars just in the subscriptions that I know about that are district-wide. It doesn't include what schools do. Pear Deck or Star AR, I think was on one. Star is there. Accelerator is an additional cost for that. So the other challenge is you'll notice on the students where it was 9,200 star star. That doesn't include our connection to the academy. So, for instance, with Skyward, there are kids. We pay an extra $21 per connection. So a lot of stuff that goes into this, but I wanted to at least bring that concept forward. I rack my brain. I don't think there's any software. We treat crap software. We buy it. It all filters into a

076subscription. So that changes the budget. So as the budget continues to go up, why is it going up? Because of the models. You can't use those old programs. All right. Almost done. Next slide. Looking to 2021, 2022. Part of what we read in the operational expectation is having a plan. And so as we start planning for next year, one-to-one devices, as I said, were positioned well. For our one-to-one checkout devices for grades six through 12. The teaching and learning department is working on the professional development. We're working on a support and repair model. What happens if I forgot the power cord? My battery doesn't work. I mean, we're not the first ones to do this. There's some really great models out there. I'm going to take the best of the best, roll those out. The

077other question we get a lot from teachers is classroom filtering and management tools to be able to monitor the students who are in the classroom. And also parents now, too. Parents are asking a lot about how do I help my students make good digital systems. Make good digital citizenship choices. We talked a bit about network projects, the UPS backup power upgrades. And we continue to monitor our LAN and our wireless camera. So there is some lead time with that if we need to make some upgrades and changes. So we just keep going. Capital LED. As I said, last summer we did the intercoms and the Nelson security cameras. So we are continuing to look at planning for elementary. Make sure we do that. And district support. We're going to have my great friend Amy Miller

078on our new district website, which will roll out in September. This box is only so big, but those are the highlights that we have thus far. So any questions I can answer on what the students want? No other questions. No questions. Yeah, I've got a couple here. So I'd like to go back to slide 10, if you would, please. So I realized what you were doing here was just a snapshot for our only 15 years. So I understand that. So there are a lot of things going on in the district. First of all, we have the upcoming budget for the next year. We have capital projects committee, which is working on what does the school need as far as technology. And so what I'd like to ask the board and superintendent is to have you

079come back rather than discuss it here and talk a little bit more about where we're going. I go through the warrants every two weeks and I can see the costs going through your department. And you're exactly right. They are rising. All kinds of consultants you have to pay to come in to move servers. And a lot of consulting work apparently is being done in addition to this situation. So what is our new model going to be if we're just buying laptops to connect? Are we going away from the server to cloud based? So I realize that that's beyond the scope of what you came to talk about. I understand that. But it just seems to me that this is an important thing because, like I say, when I see some of the costs going through

080per student, per staff and per device, they are not cheap. You're exactly right. And whenever you apply this district wide, we are talking some serious money. And so that's why I requested a copy of your department's budget was how much is your budget need to rise in order to keep up with this? Obviously, we want to be safe. We want to be current. And we want to if we're going to upgrade our schools, we need to upgrade them smartly and correctly. In other words, there may be may have schools that cannot be upgraded. That just we just can't do it. But I don't know what the model is. So I would like to ask the superintendent, the board to have you come back another time and do that before we have our budget discussion. Because

081just like like you said, those red items will never get fixed if we don't address them. They'll just stay red forever. So if we want to fix, then we're going to have to put money for it. And if we have a limited budget, then we put it here in technology that needs to come out of here. So we all know how the zero sum game is. So anyway, that was that was all I wanted to do was just ask you to come back again, because I think that this is a very important part of, you know, technology is changing by the day. And you know that more than I ever will. But we're going to have to make a stab in a guess of where it's going to be, even to start the school year.

082And what you know, one of my questions was, you know, we have the twenty five hundred netbooks versus the Chromebooks. Well, I just that just complicates the situation of maintenance and stuff like that. But are we going to go to more netbooks and less Chromebooks? Are we going to go to more Chromebooks and phase out the netbooks? And those are those are things that you're you're going to work out. But those are just some things that I think at least I would like to know as as we get closer, if if your budget is inadequate, that would be the time to say that. And I'll ask more questions. Of course. But anyway, thank you. I was looking over your costs here. These are all applications across the security. Similar magnitude is probably a similar magnitude.

083And then that's the indicator with that would be like a firewall based on that. So as we move to one to one, we have more devices as we move more bandwidth, then it becomes a bigger firewall, bigger or devices or antivirus. But yeah, somewhere. Thank you very much. All right. Three point zero one executive session to evaluate potential charges against the board. This board will be turning to an executive session for ten minutes. That should be adequate. I have six, 17. Thank you. Actually, we do have. Oh, sure. We do. Okay. Different different curriculum. Let me write it down. Six, 27. Item four point zero one. Possible action. Yeah, I had a motion here. I moved that after reviewing director Byrd's response to the allegations presented against him at the 21 2021. Board meeting by

084Director Daly. The board finds that Director Daly's accusations against Director Byrd are baseless without merit and dilatory and directs the board president to expend no more time or effort by himself or others in further investigation of the allegations against Director Byrd. Well, she addresses me. No comment. So why was this included in the agenda earlier? So the public was aware of it. No, you sent it to all the directors. So that's not good. Second part is, is why are why are you defending yourself instead of somebody else? I haven't seen the response that I asked for from Director Beckley. So until I see a response, it's not done. Third, I've heard comments from you and others about interfering in investigations. And yet that's what you're doing right here. You're telling him to cut off the

085investigation. There may be new allegations and you're telling them not to do anymore. So that looks to me like straight into you're telling the board that we're stopping things. So I don't understand why this defense of you. This is under the purview of the the director as nothing. I'm not sure why we're taking up board time to even do this. So not at all. This is this is way out of line. You're trying to stop a legal process. Nobody knows what the charges were for unless you've been notified. So unless the other directors know, I'm not sure what they were voting on. OK, so I'm not sure why why we're even involved in this. It's not going to save you. The damage is already done. The daily tax on him as a board member. You

086have any part of the discussion. You sit here defending himself. I have a right to defend myself. It doesn't. It says by director daily director daily's accusations against director Berger baseless without merit. And that's nothing to do with me. It has to do with the charges or the presentation that you chose not to be a part of 10 minutes ago. Well, these be public. I gave you those charges in public and I'll be in public. I will remind the directors that it is at the discretion of the quote unquote accused as to whether or not the public or not. This right was evaluated in an executive session, which we did. She did not participate. So further discussion on the motion from Vice President Berger on red. All those in favor say aye. Aye. Those opposed

087say no. No. Yes, have it. Motion to approve. Five point zero one operational expectations 15 technology initial review. Thank you. So, as I mentioned earlier, we were going a little bit backwards. So Gary presented the data, the indicators that have been listed here on the monitoring board in his presentation. That presentation will be live then can be brought back at the final review if necessary. But what I really wanted to bring to you tonight is the interpretation of the policy as well as the indicators of compliance that will address what I believe accurately addresses what's being asked. Do you have a sheet? Yes, I do. For you. The board having reviewed the superintendent's interpretation and proposed indicators of compliance on operational expectation. Finds that the interpretation and indicators of compliance are reasonable. And directs the

088superintendent to report back on data on the indicators or compliance that provides interpretation or indicators of compliance. What we're back on would be the date. Do you have a second? Data on the indicators. Five point zero two operational expectation five staff compensation final review. Superintendent Berger. This is the final review that we needed to vote on? Yeah, I thought we were composing the motion. Do we need, so it's bringing back the data, which was presented. So was that sufficient? We will know we're in compliance when I'm just going through the learning process here. So we're all in agreement that we received the data we needed for the initial review. And then when Director Daley asked this question and wanted him to come back, did that have to do with the indicators of compliance? No, that

089was separate. I understood the briefing. I just wanted to bring up the point that I would like them to come back with a more forward looking, you know, this is the status of. But I think sometime we need to change this to more forward looking rather than just an annual fierce technology because it's changing so rapidly. One year we've changed tremendously, just like we talked about. When it says in here, Superintendent will maintain a forward thinking and visionary technology environment. When everybody comes back and see that same top right chart, the indicators of compliance or pieces of it and others, it's objective. There is presentation is already out of date technology. Oh man. OK, so on the motion, the superintendent's interpretation and proposed indicators of compliance, the board having reviewed the superintendent's interpretation and proposed

090indicators of compliance on operational expectation. Fifteen finds the interpretation indicators of compliance are reasonable and directs the superintendent to report back on June 2nd with data on the indicators. All those in favor say aye. All those opposed say no. Item 5.02 operational expectation five staff compensation. Finally, thank you. So as I shared two weeks ago, this is the final view dealing with staff compensation and the things that I brought forward to cooperatively examine alternative compensation mechanism that's been the story of the year. The story of the year, I think, is to try to find ways to support the financial compensation of a lot of different employees, a lot of groups. So I included in this, well, actually, they're not included on board docs, but they're on the website where we know they are. The bargaining

091agreement for SKCA, SEIU, PSCE, SCAP, SKCA, and then also non-rep policies and procedures that show some of that creativity that we've used. Number two talks about the superintendent not modifying the contract. So I included my current contract, also a verification statement for payroll that says I have not changed my contract in any way or changed my compensation in any way. And then the fiscal manuals were included in a previous budget presentation. I believe it was either asset protection or financial planning, but those are there for review. So those are the things that I utilize as indicators of compliance for OE5 staff compensation. Thank you. I understand. Okay, you want me to read the motion? No, I was just asking if you had any comments to the subject presentation on compliance? No, I believe it's in

092compliance. The only question is when do we want subsequent reporting back? Yeah, this is fine. We talk about six months, a year, whatever is in the calendar. One of the things we'll be proposing when we look at calendar for next year is a change in order to make a little more sense and potentially a change in volume. So a number of times a week. So that's something we can work out, but Robbie and I have already gone to work on trying to keep it secret. I don't have any questions. Just one clarifying comment for people about indicator number one is I think that the superintendent and the district have done a really good job, especially this year, examining alternative compensation mechanisms. I think a lot of people don't understand that compensation isn't always monetary. It

093can have to do with planning time. It can have to do with other things, and I think our district is doing a great job, especially under shipping standards this year, of using other ways of making things work better for staff. Thank you. I don't agree with this. Motion board having reviewed the superintendent's data on indicators of compliance on operational expectation five finds that the data indicates that the superintendent is in compliance and directs the superintendent to report back on. I have a clarifying question of just what part you don't agree with. Is it the policy or is it the interpretation or the indicators of compliance? How are we supposed to address that if we can't give specifics so that our superintendent can change things to answer your questions? Because I've said numerous times that this

094should be conducted not in public. The superintendent to report back on applying for the next scheduled report on the data. It probably will change or annually. Report back according to the board calendar. According to the board calendar. Please say aye. Ayes have it. Motion is approved. Item 5.03, operational expectation six, staff evaluation, final review. Superintendent. One of the things I think that happens is the reason I asked the question is the policy language leads to the interpretation, which leads to the indicators. So I think that's part of what we're working on too with the ASPR group is to clarify what those policy pieces are so that when I report back to the board and tell them the things you want to hear rather than what you don't want to hear based on what's on the

095page. So I understand that. So in this is all about staff evaluation that was requested by a director deal to have anonymous copy of redacted copy of a distinguished evaluation and evaluation that wasn't so distinguished. So that was included in the executive content and board doc as sample. Also included the frameworks that our teachers are evaluated on self IV and then also our principles. The principal framework included both of those as well as data on evaluation from 2018 19 and 2019 20 school years. So that was a long list of names. Those are all redacted too. But I do think it confirms what was mentioned a week or so or two weeks ago at the board meeting that while we do have some basic and unsatisfactory, they are far outweighed by. That's all I have.

096So the 82 pages is the annual board report. Is that right? Because it talks about reports to board. Where are you looking at? Always fix evidence summary of staff evaluate. Yes. So that's what I asked for is just redacting all names all evidence of who it was. A list of scores essentially. And looking at a couple of years worth of scores to show that we're A tracking it and B to get a glimpse of what those evaluations look like. Because I was a little confused about the annual reports of the board because being here as long as I have I haven't actually seen one and I'm not sure why exactly. Which is kind of the reason why I'm very interested in this process. So the question that I would have on that is, is an

097annual report to the board separate from the presentation of OE 6 or is it part of? Very good question. I like this summary of staff evaluations. And so we have categories or is it this is this is very good. Thank you. Short of a presentation in slides. It's not really a report in that sense, but it does give you an indication of what's going on in our environment. We can fine tune that as we go to provide a report. I'll say just so that we're aware that we're monitoring it. We're evaluating its effectiveness as well as evaluating the effectiveness. Well, I appreciate I'm confident that you're doing it. Well, like Director Daly has brought prove it. It's right. Right. I need to know that it is versus. Oh, you said so. Okay, great. Which is

098the trust piece. Absolutely. But it that's something that's very, very important. I'm finding and that a community member can go on here for public content and families monitoring reports and how we've monitored. So thank you very much. One of the things I think we have done a good job of over the course of last year is that we turned our monitoring reports into data driven rather than this is just what I did. So that's been effective. And I think we're we're down. We're on the right path on that. And it does take some digging at times, but we have to know what we're talking about rather than just think what we're talking about. And I think Gary's presentation was a good example. There's a lot of data out there and we're picking the choosing. So

099I appreciate the question of can we bring more forward on a specific topic? And we're always going to do that in the direction. No comment. I'm looking at the sample to evaluations. That gives us a little more idea of the process. Dr. Siebert? I thought it was really great that the superintendent included copies of the different types of evaluations because I haven't before this thought of the fact that most of the board had never seen. What what the evaluation system looked like. And so how could you know what it wasn't? And also the fact that TPEP and things are admitted. They're given to the district. We don't we don't come up with how we evaluate. We're given the evaluations that the district needs to do. And then there's training for the people that are doing

100the evaluation. So that's the first time I've seen that presented to the board. That was a thumbs up to me. And also we hire the best. So it shouldn't be a shock that we have threes and fours for the majority of our employees. They've got support from their administrators. They've got support from their collaboration. So I think the fact that we have very few for evaluations is just a compliment to the people that we hire. On the motion, the board having reviewed the superintendent's data on indicators of compliance on Operational Expectations 6, finds that the data indicates that the superintendent is in compliance, directs the superintendent to report back on the schedule from the board calendar for the next scheduled report on the data. All those opposed say no. I have a motion to approve

101item 6.01 for linkages. I've just been answering questions and inquiries about filing for a support election. And I'm very pleased that we have people interested in. Yeah, I do. You know, following the filings and trying to keep track of who's who and what's going where. As far as communication with the public, I have taken my old website that I previously used in the campaign, which is Berg numeral four SK dot org. And I'm converting that to an informational website. So that will be available to the public where they can get information from me. That isn't necessarily appropriate on the district website. In other words, it's my own views as a board member, but not speaking for the board. Well, that is Berg numeral four SK dot org. So that should be available. Yeah, I had

102one PDC URL for my Facebook site. For was asked to remove that by the PDC. It caused confusion. Once again, one word of caution. Well, when I renewed the when I renewed the domain name, that technically triggered a PDC requirement for 2021. So, yeah, whatever. Also, the material that was presented in the executive session. Now that final action has been taken on that, it will be publicly available on that website. So by tomorrow, anybody can look and see the 70 page document that we are reviewing. I sure enjoyed seeing the graduate signs out and about. And I've run into a couple of kids at the end of their driveways on my daily walks. It's been so nice to be able to congratulations and you're graduating. I'm so proud of you. So it's nice to see

103them. I hope to see more and more of them myself. Obviously, there's a lot of goodness going on now as the district is able to start opening the aperture on a lot of the activities. There's one of those graduate signs in my backyard and things like the prom and graduation things. The district appears to be leading on the peninsula right now. So I want to say thanks. Not as board president or board member, but as parent. Thank you for trying to get as much as you can going for the students this year. It is a far cry better than what we were not able to do for the students last year. Item six point zero two legislative report. Legislative report. Has everyone been informed that Superintendent Reykdal at OSPI has stated we are returning to

104school buildings next year? I heard that on the WADSDA conference call. And that was the best news I've heard in a very, very long time. Okay. On the OSPI website. And I can email this if you would like. There is a COVID-19 health and safety guidance guidelines that we can review. What is that, 42 pages or something? Some of the protocols have changed and some have not. And so I know that we are prepared to do what it takes. And we are excited to have kids back in the building. And I just wanted to state, if anyone needed the information, that filing for a school board election, the deadline is by Friday at four. Whether to file or withdraw a name, because that is also an option. And I would like my colleagues to know

105that if you want to refer anyone to me for questions and resources, that would be great too. The filing deadline is Friday. The deadline for withdrawing is next Monday. Oh, Monday. Okay. Thank you. And I believe the materials that I got last Thursday through that WADSDA conference call. Is that the same thing that you were referring to? The COVID protocols. The nice thing about that says is we will be back social distancing when possible, but social distancing should not prevent getting all the students in the school. So the implication is that the social distancing requirements can be relaxed as necessary. Very good news. That would be what I know. Does anybody want me to email them any of that? Okay. 6.03 WIAAA. 6.04 board discussion. I did have one thing, I have a motion for

106the July 14th board meeting. I move that we not do it. We have the following week, the 21st as the budget hearing. The staff is going to be at the end of the year and has put them through two board meetings and multiple committee meetings and others that I think we should give a little bit of a second to the first board meeting. So the public hearing on the budget was scheduled for the 21st, and then our deadline for adopting the budget is in August, so that will work. So the previous meeting will be June 23rd. No, June 16th. So we'll have no meeting from June 16th until July 21st. Well, except for our work study. Historically, we've always had one meeting in July. Right. That's what I'm confused about that then. So why is

107that? On August 1st, we had a bunch of the board meetings. And I think what happened is it was mentioned to maybe move that one meeting around and then there was an open space in the calendar and it was suggested to put another meeting in. So it kind of went against what the intent was. So I think that's what we're looking to get back to what was originally on the calendar, which was one meeting. So if the motion is adopted, then the only meeting we will have in July will be on the 21st. Yes, budget hearing. Sounds good to me. That's the budget meeting, which is public comment, right? Yes, public hearing. There's no objections. Nothing further. I've got two items here. First of all, I want to announce that my office hours are the

108first and third Tuesday from 9 to 12 at the district office. It's the day before the board meeting and other times are available by request. Second item is my alleged complaints against Director Gattonby and Director Cepa. Point of order. Is violation of the rules to present charges against another member without having it signed to an investigating committee first? The motion and the action should be ruled out of order. I don't think so. I remember, right, you proposed a motion to censor me in front of everybody and to investigate me. And you didn't even first of all tell me and you told the press and everybody else. You smeared my name all over everybody. So this is well within order, Director Byrd. I would remind Director Daley that we have taken no formal action against you.

109We take assignments away from you. We're just looking into the matter. It does not matter. The way that it was done was improper, probably elite. So when you want to talk about doing things in private and do things the proper way, then do them the proper way. Putting a motion out all over the county and the state. Now this is, just saw this on Comma 4. So thanks. Well, thank you. Thank you. You can return the envelopes. No, you can't return the envelopes because those are a matter of public record. If you want me to open them and read them right here, I'll read them right here. Don't give me this stuff about out of order to open them and read them at the meeting. Fine, read them in the meeting. It would be in

110order for you to move to appoint an investigating committee to consider that information. That is the only way that you can take that action. That's the way it was done on January 21st, was appointing an investigating committee. Director Daly, the motion is out of order. They've been sent to you. You need to act on them. That are a public record. Proposing of charges against a board member. I gave you allegations. I can sit there and say in this meeting whatever I want to say. So there they are. I'm just protecting the privacy of you and Director Seidman. So I protected them. You didn't protect mine. Okay. Any other discussion? Item 7.01, consent agenda. Questions, Director Daly? I do. So I have a question. I would like to see the contracts on the new executive directors,

111which we'll hire if I can do that. As soon as those contracts are signed, we'll get those deals. Cool. Thanks. So do we pay any relocation costs for those? No, we don't. I'll just say just as a clarification point. So Tom Edwards is replacing Jay Villarza, the superintendent. The contract will be the same. We took on the name of replacing the executive director. The contract will be the same. But no relocation costs. Pretty straightforward as spelled out in the contract. But once those are signed, I'd be happy to get the board copy of those. Okay. The other question I had was for Cedar Heights. They appear to be working on, they apparently want a club for military children. Is there a particular reason? Is this, I mean, we have military children all over the district.

112And it seems that Sunny Slope and Cedar Heights are forming clubs. Is there a particular thing that's pushing that? I mean, are their parents pushing this or is this just a, in other words, is it a good idea for all the schools to do this where I'm heading? And I don't know the answer to that. But as I look at the letter from Hillary Zammerlin, who is the leadership admin instructor at Cedar Heights, she mentioned that they're looking for a way to engage students and support students. And that's what I thought. And I think there's a continuity from Sunny Slope to Cedar Heights. That's the other piece they're looking at now. Is it good for everybody? Do we have military students in every building? We probably do. That's why I was asking. I mean, obviously

113both. Berkeley Glenwood feeds into, okay. And, you know, we have 50 Glenfeeds, you know, and it's right down the street. And that's where that new apartment complex is. Okay. All right. Now that's the one or two I had, thanks. There's no objection. The motion to approve the consent agenda will be adopted. Hearing none. The motion stands approved. Item 8.01, OSPI academic and student well-being recovery plan. Superintendent Winter. Well, thank you. So I wanted to start by thanking Mona Johnson for leading this process of completing a requirement that has been asked of us by the state that is attached to SRO 3 funds. You know, we have to have this submitted June 1st in order to be in compliance with the request. So you've had two weeks to take a look at it. It's pretty straightforward.

114What they've really asked for is what kinds of support are we providing our students in the terms of what we're now creating as learning opportunities versus learning loss and learning recovery. And really want to really address it head on that we've got some work we want to do with our students. So there's some boxes we can check there. There's also some diagnostic screening assessment tools. They want to know what we're using, both for academic and social emotional. That's another piece that we were able to put together. And then as you go through and these are all all of these on this list are they provided us. It's just a big menu of things that we're supposed to go through. And then there's the equity component in here as well that we've also attached to this.

115So again, a little bit of a formality, but it's something I think is important. We really approached it from a perspective of we're going to do it. Let's not make it a box to check or jump through, but let's make it valuable. So there's been some positive things that have already come out of this and will continue to come out of this. Having approval by the board today. Especially no questions. No questions. So what do we expect this to do for our students? I mean, obviously we have a requirement from OSPI. I got that. We need to send in a form in the form is to get a ESSR fund. Is that connected to that? It's connected to that. It's also, though, an expectation as we prepare for the start of school next year that

116we have these things in place and really focused on what they're calling learning recovery. What do we need to do to make sure our students are getting what they need when they come back? So are we also going to use this for summer school? Yes. And I think the other thing on the point of this is we've learned some things by going through and looking at this. Are we, do we have adequate tools and assessment tools to make sure that we're accurately looking at what our students need? And in some cases, yes. In some cases, no. And on the no side, what we've done is we've added some things in so that we do meet what we would have as an expectation to make sure we're addressing needs of our students. Are we talking circles

117here? No, no, no. I just, I just sometimes, I'm not sure why OSPI sometimes does these things. I think it seems to me that we would be, it seems to me that we would automatically be doing this. And I think this is a game of, you know, submit the form to get the, you know, to get the funds. But this, this to me is certainly common sense that we should be doing. I think it's probably 295 school districts to be asking that question. Okay. But again, our goal was not just to do it, but was to gain and grow from it, which we did. And I appreciate not only Mona Johnson, but there are all sorts of people providing support to make sure we had everything we need. And I think it will help us

118in the future. It's going to help us be better in the summer and better next year. Okay. It's a good question. We've had the same question ourselves. I just want to make sure we're spending time and effort and I want to make sure we're spending the time and the effort. Then we ought to get something out of it. And that's what sounds good. That's what you got. There's no further discussion. On the motion to approve. OSPI academic and student well-being recovery. All those in favor say aye. Aye. Well, it's closing up. Motion carries motion. Recovery plan is approved item 8.02. Instructional instructional materials. Okay. So I am seeing that for the first time in. I have been two years. I'm not sure. Included in this are the minutes from that meeting, as well as the

119list of attendees. We still have to make sure we get each board's representatives there. If we did not do that accurately. So I would like to make sure that we. The names are given to us. We get those people at the table, but be that we have names for every. Board member. So that's the next step there. Primary focus of this was the math adoption. And I want to speak directly to that in a few minutes. Well, you can see there's other things on here. That I would say our minor curriculum material. But need to go through this process so that we are in alignment of the district. And that we're not. We're not teaching things that don't align with, with our standards. As far as the math adoption, I just want to share a

120couple of things. And it's timely that we're adopting a new math curriculum. A five as we met two weeks ago and. Prioritize math as a focus area and. Budget on that. So. Our last adoption for K five math was in 2013 and 14. This adoption or this current math curriculum that we have is called vision. And that license expires at the end of this year. So we had a choice to either re-up our license with a vision. Or look at. The new curriculum. So in our process of. Adoption. That was one of the. We looked at the committee. Teacher reps from each school, instructional specialist, special education principles met for several months. Study research on best practices for mathematical instruction. In comparison to Washington state standards and the shifts that we're seeing. In mathematics. Review

121the curriculum and looked at some reports that were some national reports on the curriculum. The curriculums we looked at were not just Washington state. They're they're nationwide. Did some deeper research. There were six that we looked at that we selected to. Really dig deeper on. And then identify the pros and cons of those around alignment, rigor, mathematical practices and development of our students. Mathematical knowledge and skills. And in the end there was unanimous consensus. On Eureka math as the best curriculum that meets the needs of our students and our teachers. So the curriculum committee. Adoption committee found that not only did Eureka meet the three gateways in every report. But it also embodied the major ideas in the research synthesis. Of best practices in mathematical instruction. So I think what this committee has done is.

122Is really. Dug deep on what's out there. What are the standards? What do we do to best meet the needs of students? 2021 and beyond. And have found a curriculum that I think is a top five. Mathematics curriculum. For our district that we're extremely excited that this curriculum. Is coming forth. And so a couple of. A couple of why to why Eureka was a unanimous consensus. Strong emphasis on building a solid foundation of numbers. And place value in the early grade. A balance of fluency, conceptual understanding and application. Research based methodologies for teaching mathematical ideas. Lessons that include fluency practice, application problems, concept development and student discourse. Consistent instructional routines and models throughout the K-5 curriculum. And so I think that's one of the things that we've been working on. Is better professional learning opportunities

123through the curriculum. And emphasis on integrated mathematical practices. And the other thing I think that is not mentioned here, but we talked about our murder profile and stuff gets up. It is based on the. Results that the board has established. This curriculum really matches what we're trying to do with. Creating critical thinkers and problem solvers. And so it's. And collaborate collaborators. So not just the days of sitting with your book and doing the odds. It's really working together with your peers. To learn and grow. So excited about the opportunity we have in front of us with the new. Math curriculum that. This again, this is just the first reading, but we'll come to the board on June 2nd for a full adoption. One of the other resources that I saw the math. Are there, are

124they available? The other other five curriculum choices. I can. No, no, no, no. The other. Oh, these. Like our American stories, child development. I can get those. That would be great. What we've been doing is putting those in the blue room. So if the director wants to review curriculum, we can do that. Thank you. No questions. Here. When it was the math curriculum. Is there a group that it's going to work on an alignment? Because that's one of our ABCs. Going to the middle schools. And then when's the next middle school life adoption? Oh, I've been to bring that with me. I'll, I'll, I'll get it back. I'm not sure when. Okay. So that that's going to come after we've done that. Okay. So this is a K through five curriculum. Originally came out in

1252015. So what is. It's been around for six years. What's how is this going to help us? Well, so as things go, we talked about technology earlier. The ebb and flow of what mathematics instruction looks like is changed over the years. So there was a time in. Mid 2000s where. We were going back to a more traditional approach. We had swung the pendulum to this. I'll call it non-traditional approach. So we were adopting curriculums along those lines. And then we swung back to a more conservative traditional approach. This is somewhere in the middle. I think the things that I mentioned here that the. The answer to the question of how this will help us is that it's addressing the needs of our students. Right now, not only from our own assessment, but from what we're

126reading around the nation. And around the state of what students where they're struggling and where they need some extra support. And again, part of that is there's a combination of working together and working individually. And so, again, back to problem solving and looking for variety of different ways to to apply mathematical concepts to not only just numbers in front of you, but the real world. So over the years, a lot of complaints from parents that they didn't understand and they couldn't help. So how does this curriculum since our parents are becoming more and more involved? And certainly I'm glad that they are. How is this easier for them to understand? I don't know the answer to that. I haven't had time to get myself. I think that that's one of the problems as things develop.

127It's the same thing with computers. Back in the day, you can look at computer. I could forget that. But now our students teaching us. I think our teachers even found that during the pandemic, they were learning from the teachers or from the students as students were learning from teachers. So I don't know the answer to that question. I would guess that there probably will still be some struggles because we're from a different era of math. And certainly, as we move along, our parents, I'm finding our parents are getting younger in relation to what I do. So it's a little bit different because they have come along in a new way of doing math as well. So that I don't know. I wish I knew the answer to that. But I think that the fact that

128we've done pretty deep to figure out what this is the right curriculum hopefully will answer that question a year from now, two years from now. A little bit of a roll the dice, but you have to do your best on that to figure it out. So how much money are we talking when we adopt a new curriculum? It depends on the curriculum. It depends on referred to Jerry's presentation. Sometimes it's the number of students involved. I think I was going to get an accurate number and I probably should check my email, but I didn't get a chance to look at that before I ran in here at the last minute. So I can get that. It's OK. The reason I'm asking is because later on we're talking about this essentials of business communication, language arts

129credit. And, you know, they're talking about online texts. So are we moving to obviously this is for the younger kids. But is that that the direction we're heading is online text so that we don't have stacks and stacks and stacks of books and we're using workbooks? I think we will see more of that. I don't think we'll ever lose the books. I was laughing today as I was listening to Jerry for example, because when I got here, Jerry said anything that plugs in falls on my lap. Well, that's not so true anymore because we went to adopt a math curriculum and Jerry said, Whoa, what is this? What are the technology needs with the math curriculum? And sometimes we we forget that there are needs that way. And what are the professional development needs and

130all those things? So I don't think we're ever going to lose the book, but I think we'll see all sorts of online resources available to us. OK, the last question. Obviously, we need to train teachers. So is there time to get the books, get the teachers trained? We've already got a schedule ready to go for professional development that starts in summer and business in the fall. And then are we looking for results? I mean, a lot of times when we have adopted curriculums, we say, well, we'll know down the road. I don't think we have down the road much more. I think we need to know whether this is working for the students pretty quickly versus we'll know in two or three years. My hope would be that the spring of 2022, when we get

131back to our normal cycle of state assessments that we will know. OK. So we're looking at spring of 22 to have an answer whether this is effective or at least whether we're moving in the right direction. And then adjust at that time. Are we going to talk more about the other parts of this? There is a lot of there was something called, look, can I talk? And it's going to be talked to K through 12. So this is all students. All students were used or learning any kind of world language. So it wouldn't be all students, but it would be students in grade K through 12. How about that? So what I mean is that so when I hear you say all students, it's not eighty six hundred students. It's those students within the eighty

132six hundred who are learning language. OK. OK. So it does encompass. Yeah. Oh, great. OK. That's OK. I understand. OK. And the financial algebra. No, but it is. I think what we're finding across the state is that another way of students learning algebra that is beyond the traditional. So sometimes whether it's financial algebra or business algebra, there's put the algebra with a twist and hopefully makes a little more relevant. And my last question that came in a little earlier was there doesn't look like we're addressing three things in this CTE courses. I didn't see anything that was other than the one that we're talking about. Financial algebra. Is that is that correct? So there's no changes to CTE. There is one other course on essential to business communication. Yes. Oh, yeah. Sorry. Yeah, that's at

133the bottom. That's the only credit. And I believe the child development course actually should be under. Yes. OK. And it's just time to adopt new ones. Yeah. And I think if we develop courses, develop programs and courses of study, then we need to add some curricular options to make sure that we're not just dropping a student in a single class, letting that person go, that we can create a series of courses. And then as you and I have talked sooner or later, we're going to have to deal with the critical race theory issue that's popping up and also the, you know, sexual education. So I didn't see anything mentioned in the curriculum thing, but how are we going to address those? Because I'm getting a lot of people. I understand there's a lot of people.

134There's a website up now. So I was going to address that in the report, but let me talk about it here because it deals with curriculum. So Senate Bill 5044 was signed by the governor and it's created a little bit of a stir. And I'm hearing a lot of it as well. Senate Bill 5044 relates only to professional development for staff on the ideas of diversity, inclusion, cultural competency and equity. Nowhere in there does it talk about curriculum for students. Nowhere does it talk about what happens in a classroom. It's solely focused on professional development for staff, all staff, not just teachers. And it also never mentions the idea of critical race theory, which I'm still wrapping my head around what that exactly means. I think what we're finding is that there are a group

135of people who are looking at that and putting a spin on it or putting an understanding to it that is certainly not intended in the bill that the governor signed. At the same time, I think it's important that we are very careful about how we teach these topics of equity in the classroom. So while we are not teaching critical race theory, we are not teaching 1619, whatever that is, we are teaching about taking care of each other and taking care of ourselves and respect. And I'll just say it's simply a loving each other. That's what we're called to do. And that deals with a lot of equity issues, not just race, but it also deals with gender. It deals with poverty. It deals with disabilities and abilities. So there's a lot of things that I

136think we need to be paying attention to. So that's my hope of Senate Bill 5044. When they talk about cultural competency and equity and inclusion, diversity, that we're looking at everything, not just race. I saw a headline in conservative media that the governor is mandating critical race theory to be taught in schools. I looked through the bill. I read through it. It's not in there. I see nothing in that bill that I would have any heartache over. It's common sense training for staff. Every one of those articles, if you look at the source, you'll find out why that headline is there. And it's just pulled out of the pages of the bill that doesn't exist to put on there. You've all seen those, too. I thought, oh, the governor signed this. No, he didn't. He's

137trying to do right by all people, I believe. And I think that's what we're trying to do is talk to staff across the state, across the country, across the world. I do want to remind us that we're kind of getting off topic of what the IMC presentation that is before us. Very, very interesting. Obviously, you want to bring it back in the future related to the first reading. Further discussion? Just that the three board members that do not have members on the IMC committee should nominate. Okay. And then it's my job to make sure they get there. And I, for whatever reason, I'll take responsibility. It didn't happen for this meeting. So do we need more approval? No. Okay. We just contacted Mitchell and let you know. Send me an email. Okay. Thank you. There's

138no further discussion. This is the first reading. No action is required. Okay. Thank you. Thank you. Thank you. Thank you. Thank you. I will ask Superintendent Farmer to come back to the screen to address this resolution 1343. Jennifer. Yes. Thank you, Superintendent Winter. Okay. So we have a process on some older documents that we had, and we are now caught up in doing this on what would be the normal annual process, where we have to cancel warrants that have not been cashed by the recipients. We go through a process to follow up with the entity to determine if they are able to provide us some documentation so we can reissue a new warrant. And then we go through the process to make sure that we have the entity at the state level so the client

139funds can be claimed at a later time. So this will be a normal course of business. You should see at least annually from the business office presented to you this evening. So when we cancel the warrants, we're retaining the funds. We're not turning them over to the state as unclaimed property. Well, we would ultimately turn it in as unclaimed property. Yes. We reach out to the entity. We attempt to reissue the warrant. We've seen a little bit of that from the other process that we did. And then ultimately it does become state's unclaimed property. So that if someone receives a warrant, the reimbursement for expenses or whatever, and they say, well, I'm just not going to cash that and let the district keep the money. The district is not allowed to keep the money. If

140they notify us of that, we'd be happy to process a donation. Or it would be odd that they had billed us for something that they didn't want funds for. So I think that would be an unusual possibility, but I guess in your example, you're accurate in your conclusion. Thank you. Okay. Okay. On motion to approve resolution number six. Motion to approve resolution number one, three, four, three, cancellation of uncashed stale data. All those in favor say aye. All right. Motion is approved. Resolution is approved. Item nine point zero one. Review of operational expectations by staff. Compensation. Presented to us this evening. And it's our chance that we have any. Issues or want to make any. Comments. It's a relatively short one. Like to. Mention that. And if I find it wise to wait for that

141process. Item nine point zero two. Operational expectations six staff evaluation. Okay. Thank you. No further discussion. I am 10.01 superintendent. So I was in a, um, I'm going to focus this report on things that I learned. So, um, State Board of education was there. Talked about in-person instruction is the default, which we've talked about a little bit tonight. That will be the default for the fall. With other allowable options. So. I would ask for a continuity of operations plan. Which would say in the event of another emergency pandemic or otherwise we would be able to fall back into a hybrid model. We did it. I think we're well equipped to do that, but that'll be part of our planning for the fall. The question. Snow days. We're still working on the idea. There's a lot

142of discussion. Snow days don't exist anymore. And I think we talked about this. I think the largest complaint was from parents who said our kids are getting everything taken away from them. And now you're taking snow days away. So we're trying to educate. What we're trying to do, but we'll, we'll. I'll come back to that one. I think we would also have a need for snow days. Or a staff transportation. Getting it because the staff may have a harder time getting to work. Students. I think we just have to be prepared on the drop of a hat to go back to them. One of the things that is, is important for all of us to know is that we have high risk employees now that have not been able to be really have no ability

143to ask why or, or what was, what is happening? We just have to take. The change is going to be for next year. The medical provider evidence will be required. So that's the first why at risk. And then there'll also be a requirement of why you're not able to get the vaccine. But that will be part of this next. Next phase of how we move forward. Speaking of the vaccination. This is the superintendent. The superintendent's phrasing, nothing in the pipeline that is going to mandate vaccinations for staff or students. So we've had that question come up. Our vaccination is going to be required. We're seeing that in colleges and universities, but for Washington state K-12 school districts, that will not be a requirement. And there's no in the foreseeable future. Who knows what's down the

144road, but there's a lot of federal requirements for those vaccines to be required. So physical distancing and director bird mentioned this physical distancing is a recommendation only rather than a requirement. So what the state is saying is three feet in classrooms, six feet in common areas. If you can or to the highest degree possible, if you can't, that's up to local districts to decide how they want to do that. So if we, if we can't return in full. At three feet in classrooms. It provides local districts to say, well, then we will reduce that. We'll just take extra precautions in whatever way that might be. So what they're doing is opening the door for a full return in the fall. I think it's important that we still take some precautions. But I find that interesting

145that they're saying three feet classrooms, six feet common areas. If you can do it, if not. Do what you need to do. Assessment. I talked about this a little bit. The assessment for smarter balance assessment will be next fall, late October. For this year. So fourth graders next year. We'll take a third grade test. Late October. And that took tests most likely will be a shorter exam. Then science will probably be the same. They're just, they're working on a way. So it doesn't take up so much instructional time because there'll be two testing windows next year. One of the fall and one of the split. Class of 2022. We'll have waiver options that are available to the class of 2021. So two core credits. And some of the things that are in there that we,

146we did the resolution or pass resolution. These are core. Two core credit. There is a plan. We will be requiring face coverings next year. Even though. The initial CDC communication came out last week and said, no more face coverings. Even if you were vaccinated. They did follow up on Saturday with saying, whoa. I forgot to mention. School. And then the requirement for the guidelines are coming out or talking about. Schools, medical facilities, airplanes, transportation, those kinds of things. So mask will still be required in schools next year. And we're already getting questions about that. I think that is all from that. That meeting. I just want to revisit graduation again. The plan is in place at Cheney stadium. I'm getting a couple of questions about why we can't have more than two people. And it's

147a simple math problem. And it's a simple math problem. And it's a simple math problem. And it's a simple math problem. And it's a simple math problem. And it's a simple math problem. Yeah. Over 550 graduates. There are 1700 spectators available at Cheney stadium. So if you just do the quick math, we can get up to three, but we can't go any further above that because it wouldn't. We can't get more than that in. So it is a problem I appreciate. Director Gatby and some others. go any further above that because it wouldn't you can't get more than that in so it is a problem I appreciate Director Gattonby and some others I've heard who have said you've got what you've got and that's better than what we did last year so we appreciate the

148effort so that's what we're working on. Will it be streamed? It will be streamed. David had a question. It was just a comment on that I mean you know two is fine from my family even my wife and I can go but if a child has two such parents it's you know do they just think they're biological parents they like better I mean I know that's kind of a tough situation maybe you could do an accommodation. I don't know I think that there may be some don't use a ticket but I think yes we're it's tough you're right I don't I don't know quite how to how to handle that one yet but we'll keep working on it. I'm dealing with the same thing with my son will graduate from Marine Corps boot camp on

149the 1st of July but right now it's two and they're hoping that it'll be four and as his father-in-law I won't be able to attend even if it's four. It's better than last year I didn't get to go to Michael's at all. It is better than last year it's not perfect but it's better and lastly Ravi is working on a list of the springtime events that we typically will attend and some of those are happening in a virtual setting some are happening in a reduced in-person setting and some are not happening at all. The high school did ask for verification that each board member would be at graduation on the 19th so if you are or I guess I would I'll assume everyone is unless someone says I'm not and then we'll just go from

150there so June 19th at noon at Tuesday. So what's the plan for that are we going to be on the stage in front of the people or? I believe the plan is as it always has been where there'll be a stage the board members will be there the high school administrator staff and then their names will be called and then they'll but they won't be coming and getting diplomas. I don't know quite how they're doing that yet that was that was what it was last year my guess is it would be no handshakes and grabbing a plumb off the table kind of thing that's all I have. How about parking parking yeah I would guess like they do at the terminal they'll have some parking houses where yeah yeah do we keep those at the

151board meeting? I will make sure those are in your hand. Okay sounds good. Anything different about the prom? You probably can speak to the prom better than I can. Yes very different uh following social distancing and safety requirements combination I believe of some activities outdoors in the field and a private venue but anything you want to add to that? My involvement so far has been to yes and to and over a checkbook. Perfect I think again it's one of those things where we wish we could do it in the way we've always done it but it's better than nothing and I think that's there also will be a community organized parade on the night this is not prom related but graduation related I believe it's on the 18th Friday the 18th. Do you have any

152other informational problems? Yeah the senior class parents are better than that and this event school sponsors just the senior class parents are putting on an event at Pendergast Park they're selling tickets and that's open the doctor's fabric store and discovery students plus one guest sorry I should say seniors plus yes we're doing public screening after required. That's kind of where I was going um anything about summer school how is how is the summer school I think it opened for registration? Registration opened and the first students will be assigned at the end of this month and then we'll have a second wave of registration we've got jobs posted on the website for staff uh teachers to to apply to be summer school teachers and we're getting some some interest there so it's coming together I will

153in the Friday report I will attach the the timeline of events and if I don't know if I've done that already but I'll do it anyway if I have it um it just gives a deeper detailed description of summer academy with some timeline events for registration and those kind of things. Handing on the pool? I don't have any updates on the pool. Okay this before us go ahead and hand me the autograph.