001I'll now call to order the November 4th, 2025 regular school board meeting of the Stanford Commino school district board of directors. And our directors present today is director Evans, Olson, Marie King, and Shriers. until all five of us are here and both of our student representatives, Lex and Patrick are with us today and of course our superintendent. All right. Um, today we're offering two opportunities for the public to speak. Comment specific to the consent agenda will be allowed prior to the vote on those items. and citizens who have submitted a request to speak during the public comment section of the agenda will be called upon to make their comments at that time which is near the end of the meeting. I'll ask her superintendent to lead us in the pledge of allegiance. >> I pledge
002allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [clears throat] >> You have the agenda before you for the November 4th, 2025 regular school board meeting. Are there any changes to the agenda? >> Yes, Director Shriber. I move to amend the agenda to add the discussion under topics of board discussion regarding the potential adjustment of the start time of the December regular schedule. >> Okay, thank you for that motion. Is there a second? >> Second. >> It has been moved and seconded. All those in favor of the motion to amend the agenda to add a item under discussion say I. >> I. Any opposed say no. That passes unanimously. Okay. Now, may I have a
003motion to approve the agenda as amended? >> So, move second. >> Moved by Director Murray, second by Director Evans. All those in favor of approving the agenda as amended, say I. >> I. Any oppose, say no. That passes unanimously. The board has had the opportunity to review the October 14th, 2025 special board meeting minutes. Are there any changes or corrections to those minutes? >> Yes, please. Another roll call. Um, Miranda and I aren't related, so my last name should be Wilson as opposed to Evans. Okay. Jason, I don't think we need to vote on it. We have consensus to correct that. Um, I'll entertain a motion to approve the minutes as corrected there. >> So, moved by Director Olsson, seconded by Director King. All those in favor of the minutes as corrected, say I. I
004any oppose say no. Okay, those pass unanimously. The board has had the opportunity to review the October 21st, 2025 regular board meeting minutes under any changes for correction to those minutes. Is there a motion to approve the minutes for the October 20, 2025 regular board meeting? >> So moved by Director Murray, >> second by Director King. All those in favor of approving the minutes of the October 21st, 2025 meeting say I. I. >> I. Any opposed say no. That passes unanimously. >> No. Please note that I abstain from the vote because I wasn't. >> Thank you. So noted. It is time for the superintendence report. >> Thank you, Director Shriber. Uh today on the superintendent report we have two school reports as well as two policy updates. But we'll begin with the donations which will
005be written by Alexa and Patrick. [clears throat] >> The Stino school district received the following donations. $10,000 flat from the Dorothy College Foundation in support of the school spirit program at Elj Elementary School. >> $500 flat from an anonymous donor in support of the sale high school highQ club. $5,500 from Sam Kamino Area Foundation on behalf of the Floyd and Dolores Jones Endowment Fund to purchase Lexia Core 5 curriculum for elementary school. [clears throat] >> $5,500 from the elementary school booster club to purchase Lexia Core 5 curriculum for elementary school. >> Thank you very much. And and as always, thank you to our community donors uh who aid in adding to what goes on inside of the schools and opportunities for students. The first report that we'll hear today is from Cedar Home Elementary Principal
006Colleen Keller. >> Hello, I am Colleen Keller. If you don't know me, I was hired to be the interim principal here at Cedar Hall Elementary for the 2025 school year. So, I'm up and going here to share with you our board report. Make sure I got this right. Just talking about foundational early learning and how important that is for our students. And going through the AAP, just wanted to share with you on our ELA portion of it. We're going to be really focusing on K3 decoding. And for grades three through five, we're really working on building up vocabulary as a help towards comprehension for the students. And then the other piece that we're working on is K5, just a more intentional um around writing for students. And in math, we're going to be working on
007problem solving within math. Um, and this is going to be evidenced through all sorts of different data that we'll be collecting, whether it's classroom based assessment or MClass data. Um, stuff that they're getting from the classroom setting and then working on staff actions. Lot of different things that we're going to be doing as a staff. The K5 teacher is going to be using their information that they know about MClass and about Amplify and just their core curriculums to support um the learning of their students. And they're committed their time for writing like we mentioned earlier. In math, they're going to be working again on schoolwide problem solving strategies as we work on our professional development. And um again or sorry BLT is also working on professional development Wednesdays. Um we even have some guest teachers
008or guest staff that's going to be coming in and talking about math talk and ways to engage kids more in math. Um student goals. We're really um hoping to work with kids on completing their learning tasks, whether it be during their core instruction time or what we call uh flex math time or flex reading time, which we use for MTSS. And um the other thing that we're really working on hard is um behaviors, talking about what is tier one behaviors versus tier 2 behaviors and explicitly teaching the kids kind of what the expectations are in the building. so that they know what the road map is and there's no guessing around what their behavior should be. And for staff, um, we're strengthening the tier one strategies. And that works whether you're talking about the core
009time or you're talking about behaviors. Tier one being making sure that we know our curriculum, making sure we know what our expectation for our kids are, making sure we have common language. So when the kids are traveling from one place to another, everybody knows what the expectations are for the kids for their behaviors. The staff action is strengthening the tier obviously and then making sure that they're using data to drive what they're deciding moving forward whether it's with their tier one work on the core instruction for all kids or it's looking at the data to decide what kind of groupings are we going to make for our flex groups for our MTSS times. Um the BLT again, our building leadership team will continue to build um our staff meetings to make it easily accessible for
010staff in their learning towards all of our MTSS time. When it comes to data, this is not a complete list. There's all sorts of different things that you use depending on each individual child and their individual needs, but this is kind of a little bit of it. the delta math, making sure that we're using the M-Class data when the kids are doing the benchmark assessments or progress monitoring. We've been taking a peek at the SBA scores from the spring of 2025, not just the spring of 2025, but even cohort data as kids move through 2425. Um, so and then the other thing we're doing a little bit different this year compared from before is we are putting our behavior into Skyward so that we can use that as data as well. It gives us an
011access to where did behaviors occur, what did what kind of things did we do to help out the students and did we contact parents and maybe who was it involved with. It's just another way to collect data around behavior. Some example of data that we used for our AAP. This is fourth grade ELA data and you can take a look at the MC class. It shows that 68% were at standard or composite score. um and so forth there. And then in the SBA um I've been really working with um third to fourth talking about how to scoot some of those kids forward, the ones that were level two that could be pushed into a level three. And you'll see that some of the celebrations was the third to fourth cohort, they grew 13% in the
012ELA spring SBA, which was great news. Um, next steps, we have been organizing data meetings at grade level where the grade level teams will be able to have time during the school day to really look at the data and to work with our MTSS person. We have our fourth and fifth is coming up here pretty quick. And then again talked about the targeted instruction to push that level two kids into level three. They've been identified. The staff is working on what does that look like for those individual kids. I love this picture talking about community and engagement. Here is Mrs. McKagen. The great news is no more buckets. She actually got a grant and all the kids will have access to drums um come and actually she had them delivered last week and the kids
013are just thrilled. Just a way to keep kids involved. And then of course if you didn't see our bike bus, it was another amazing bike bus that we did. But we're really really focusing on what can we do to get families more involved. How do we get kids excited to come to school? How do we build those memories for kids that not only are about academics but are about just being a kid and enjoying coming to school? So, lots of fun happening. So, what do we expect to see this year? Students applying their decoding and comprehension skills that we've worked on. um growth in all areas of academics, increased confidence. That confidence is not just about their academic level, but also being able to adjust socially, behaviorally, and feeling confident when they're walking around in
014life. Thank you. That is my board report. Any questions for me? >> Thank you. Thank you, Principal Keller. I'll point out uh SBA results. Cedar Home Elementary saw statistically significant gains in all but one subject grade area uh last year on the SBA. So, nice work to the to the staff and students there. >> I can't take credit. >> It's all right. >> I will next year. >> Good. >> Thank you. Uh next up is the Port Susan Middle School Board Report. Hi everyone. I'm Charel Monza, principal at Fort Susan. Oh, Annette Wy. So, um, today obviously we're here to talk about Fort Susan. Um, we do it a little different than other schools, and I want to highlight that piece of our AAP, our annual action plan, and how we go about making sure
015that we have goals set for every department. Um first thing is the big thing is we talk a lot about that we are going to reach all students and so that foundation part for every student is something that we really looked at and we've created um all of our data and everything that around um our school as a whole. So we've got a lot of things that we're looking at this year. We're moving forward with what we've kind of built as a baseline last year and continuing to just really focus in on our students like Colleen was talking about pushing those level two to level three but not losing our level ones or level fours and making sure that we are reaching all students where they are. Um, our AAP has a lot of words
016in it, so I'm not going to read these. Um, but we break it down by department. And what we asked was we looked at our SPA scores from the spring and we figured out the target areas that our school um really needed to grow in the areas of growth and in um in literacy. So the ELA goals students uh we found that they had a difficult time using evidence to support and decode information. And so what we did was we gave that to all of our departments and asked how are you going to support that in your classroom instruction as departments. Um our master schedule is set up to where they have common planning. So it gives them daily um opportunities to talk about their lesson, talk about how they're reaching their goal. Um and
017then also on Wednesdays we break into departments and talk more about that so they can reflect on student work. Um the hope is um that doing all of that that our students will be able to use their evidence obviously to support what they're doing no matter what content area it is it is. So in a history class if they have a worksheet or they're reading text and they're having a discussion and then answering questions pulling that evidence out and putting it in their response um would be an example of what the history department would be working on. And so that goes into everything. Even our PE classes are incorporating reading and writing um to make sure that they're helping out in that area. Um math, it's a little bit different if you talk about targets.
018Um but we looked at sixth, seventh, and eth charts, tables, timelines, pulling things from it. And again, um taking that information was something that across all grade levels we needed, um some help looking at and working towards. Um so our students um the goal is is that they will be able to use charts, timelines, graphs to gather and analyze information and again in every content area I think like our computer class logical thinking um creating coding and loops to solve problems. So what do they do in that class to help in that area of looking at information? Um same thing our teachers have the common planning. Um so our each department is looking at what are they going to do in that area. our math in math is a good one. Um we've seen huge
019progress and huge gains um from the confidence in our students. So not only are we trying to um push them forward and and add a little bit math in every classroom, but just building that confidence of where they are in the continuum, um they have a a whole file of leveled quick checks. And so after each lesson or each unit, um they can quickly take out a leveled assessment and figure out in comparison to a state grade level question where do the students land and they found that at least all students have progress in one spot. So um they would have a level one question, a level two on grade level and then exceeds um and they give the students the opportunity to just self assess and see where they are and where they need
020to grow. Um so that's been also a big um positive for our math department and the confidence of the students in math. Um MTSS our our behavior goals are our our students um that we have that we come in you know since the boundary line adjustments. It's interesting that now at the middle school level you get students from all elementary schools which is a very um I like it that way because then we can build our culture and our foundation there. Um but what we found is is that they come from different backgrounds and obviously you would anyways. Um but the perspective taking um is what in middle school that transition from fifth to sixth understanding where other people are coming from um their perspective on a situation. And so we're really focusing a lot
021on that. Um we have daily advisory time. It's not a long time. Um but we have 12 minutes built into the beginning of our day where we get on morning announcements. We talk to the students about being respectful to one another. We talk about our nights code. Um and then we're throwing in scenarios for the teachers to discuss with them on Mondays. So, um that's helping as far as the conversations and opening those up for students to understand that that's really important um for all students to feel safe and supported at school. use a lot of different um sources of data and like I said um we are compiling it into one document. Um so we've got attendance in there, we've got our um fall assessments, our SBA scores on SBA scores. We also put
022the grade like their classroom uh grade to see if there's a correlation between it. Um we just did our second student survey. We just got those results yesterday. Um and that is asking we asked every single student um their level of engagement in every class period. So uh we gave them an engagement flowchart and said are you withdrawing? Are you engaged? Are you participating? Um are you investing? Are you driving your learning? Um and the students picked where they felt and then gave us um specific reasons on why they're feeling that they're there. Um, we're going to take that feedback, look at engagement strategies in classrooms. Maybe it's time of day, maybe it's um the content area, maybe it's classroom instruction, maybe it's not breaking up lessons, they need to do more movement breaks. Um
023but really looking at again how can we reach all students and getting all that information into one spot has been very helpful for our our leadership team and um just even our students knowing that they're not just doing a survey without anything happening from the survey. So um the staff is really looking at that at our our Wednesday morning meetings and then our building leadership team meetings. Um all content area support, I talked about that already. uh we want to make sure that we're going as an entire staff. Um it's not just about math and language arts departments. It's about everybody um contributing to the support of those areas. I I said this too, common planning has been very helpful. Um because our math teachers, if I want to discuss something with them, I know
024I can go into a math teacher's classroom third period and ask all of them to be there and we can have a quick conversation just to check in. Um so every classroom has a focus to make connections with. Um obviously if they're all a part of our annual action plan, they all have stake in it and um we can ask for feedback for all content areas to be a part of the conversation. Um celebrations, our SBA, our sixth grade cohort, uh they were over they made growth of over 12% in both math and ELA. Um and then I've I've said this too, we're just going to keep with our data meetings um by departments, whether that's during PDWs or common planning. Um, and we are still going to target the instruction to push twos to
025threes, but again, I don't want to lose ones. I want to move them forward and I don't want to lose fours. So, um, with that focus, we still pay attention to all students. All right. So, we also want to focus on community engagement and culture within our school. And this is a picture from one of our events, um, Donuts with Grown-Ups that we had just recently where a Jasmine band got to play for everyone in the community. And this was a really great event because I know that we have many different offerings of activities through clubs and sports and things like that, but this was really truly an event that was for all students. And so it was great to see the amount of participation in this in this event. We also um at the
026beginning of the year we had um our first orange shirt day uh to honor that day and it was really cool because it the participation was really high not just among our staff but with our students and it was pretty visible because you could just walk around and everybody's wearing orange. So that was really a great event and what we expect to see um students will be able to to self assess um obviously if they are able to know that it's something they're working on on every single class that they can have that conversation and support from their teachers. When I say growth in reading, writing, and math obviously um showing them on the schoolwide assessments. We're not waiting until spring kind of doing that progress monitoring throughout the year. Um and then students reflecting
027on behavior choices. We have a lot of conversations with our students. Um, I truly believe those morning announcements that we're on and they can see us through a Google Meet, it opens our doors up to have conversations. A lot of times kids, well, this morning you said this and I just want to bring this to your attention because they can actually see our face. Um, and then with common planning, teachers continue to learn from one another and those conversations have just been really powerful this last few years. >> And we just wanted to end with a thank you. And this is a picture from our um students of the month. And that's an opportunity where we celebrate all of our students that um are not just academically, but their character um is really strong and
028they're following our our night's code and really um do a great job. >> This might not be a specific question for you. Maybe this might be. So this is the second one where you said we're tracking Skyward behavior issues like in Skyward. Where were we tracking them before? >> Well, I would say that not all behaviors were they have been tracked in our student information system Skyward but not unilaterally. Okay. >> So um when we track with Fidelity like is happening and you you've heard about at Cedar Home and Port Susan, we can begin to uh extract that data and draw trends which is the value. >> Okay. Okay. So, it's not we were storing it somewhere else. We [clears throat] just weren't as consistent as we want to be. >> That's right. And I'll
029say one one other piece to that is we have our data dashboard Panorama. And Panorama draws um every 24 hours out of uh Skyward uh to to display any trends that we might see on that data dashboard. >> Got it. Thank you. And since we do that, our counselors use that panorama a lot to help support students so that we can catch them as early as we possibly can. So putting it into Skyward and >> it totally makes sense to give you a fuller picture just bits and pieces. Okay. Thank you. >> I'll just say um Miss Almans and Miss Woolly, excellent work, excellent report. I want to highlight what came out of the student voice moves that you're making. That is um part of our strategic plan in in receiving student voice. So well
030done in that. And then you you didn't say it overtly, but um with your SBA scores um above 10 percentile points above the state average, the work that you're doing, intentionality is is paying off. So, thank you. >> Thank you. >> Next up on the superintendent's report is the technology update per policy 2022 and technology director Ross Short will give that report. >> I think you missed a word in that title. >> [laughter] >> Uh thank you for having me today. Um this has been my first time going through this report so bear with me a little bit. Uh it's been uh interesting and actually been a great um probably nine months now in this role um and learning a lot still as we go along and and uh bring some things together and so
031excited to continue that work. A lot of our work is really focused on um in regards to our strategic plan there, the future ready graduates and and how do we help make sure our students have the tools and experiences here in our system to be prepared for the that uh world after high school and and the increasing demands in technology that are awaiting them as they move forward. Um we are guided by our um district uh technology plan which um as you can see is up for renewal. So we're we're going to be working on updating that plan this year and really providing engaging or engaging namely our students and staff to uh personalize the education using a variety of technologies integrated into learning and the curriculum. So making sure we have that true focus
032there. So where where have we been? Um over the last year um we have completed several uh some projects there continue to help maintain and keep our infrastructure in place. Uh so you can see there working on our backup server um replacement and a huge piece for us. We that server was going on about 25 years old. So it was nice to finally be able to upgrade that. Um and then the other big piece that u we were able to complete this summer with the help of our uh our uh bandwidth provider K20 was uh we doubled our bandwidth coming into the district and uh the second phase of that will be happening here this month as we uh replace our our firewall here. So we should be seeing some greater uh speeds and things
033across the district with that. The other thing is we last year we completed the replacement of camera systems at all five elementaryaries and both middle schools uh to a nonproprietary system so that we're we're in control of in district um with our our team there and a great reduced savings for us as well. So um and then a variety of projects coming on on board and continuing into this year and we'll touch base on some of those we go through. Um, one of the big pieces for us and and continues to be is that uh device replacement cycle um as we go look into the future and hopefully with the um uh upcoming levy will provide some resources for us to help continue and enhance this cycle. uh right currently we have [snorts] about uh
034a little over 5,700 Chromebooks in circulation in the district. Um we started the year we had some upticks in enrollment especially at the high school level and so we did some scrambling at the start of the year to get make sure we had devices for every kid and we're we're at that level at the high school in the elementaryaries and middle schools are in the carts and and so continuing to provide devices we need. Last year as you can see there we Our team uh repaired completed um almost 1,300 repairs of Chromebooks throughout the year and some of those were replacements too that you know came in and logic board battery or something and swelled enough that we couldn't repair but really I want to huge shout out to the tech team and that in
035making sure and doing those repairs to keep us going so we're not having to replace as many Chromebooks. Right now we're on about an eightyear cycle of replacements with those. Um hoping we're our goal is to get that down to about a fiveyear replacement cycle. Um is we're finding a Chromebook that's been in use for eight years is um leg lags behind and so it starts to put some of our students at disadvantage. So we want to make sure we're keeping up on that as well as the other devices in our district. You know, again, a lot of these were purchased um at the previous levy cycles and things and so we're starting to see um staff devices are going to be starting to uh need to be replaced beginning next year. And then our
036projectors and document cameras are starting to come up in that cycle as well. So really working towards that. Our team does a phenomenal job of keeping things going, but uh as you know, nothing lasts forever. So, it's kind of where we're at with that. Uh, with this, uh, we leverage our district dollars. We also leverage federal rate dollars, and these are, uh, dollars, uh, provided, um, kind of through by the cell phone companies and so forth through the federal program uh, to help us offset the cost of our network infrastructure. Um, in this last year, we used those uh those funds to replace network switches and access points in a couple different uh, buildings. Uh we've are in the process and and used those funds since last year to purchase a new network core and
037and that is uh being prepared to be put online here shortly and then helping us to offset the cost of our uh local fiber uh network um coming into the district. So that's been our our big use of those funds and and uh the way works is they pay about 60% of those costs and then we so we only have a 40% share that is on for the district price. So, it's a huge cost savings for us. Um, our goal, our plan this year is, it's hard to believe, but it's already time for us to replace the access points at at Stman High and Trish Creek campus. And so, that's that'll be on the cycle this year, as well as some other network upgrades. Um the other big piece that we are do a lot
038of work in is our risk prevention or risk control and making sure that things are safe and and that uh knock on wood our networks are are safe and and not trying to be like other districts in recent years. So, uh, they've done a lot of work in the last year around passwords and and multifactor authentication and making sure that that piece people that have access to our network, it's a secure infrastructure. So, it's not so it's harder for outside actors to get in. Um, and then continue with a lot of that work as well. We've spent some time and have trained uh done trainings all the buildings this year around fishing and data security and privacy to help uh with that work. And then as I said for the firewalls being updated as well.
039So, um AI is the is a new piece for like every everybody and so we have a have a small team that we put together to help uh guide the district and continue the work that Brian started last year with the AI implementation. a lot of our focus and and Mark uh or Techtosa is focused on AIS around the use of Gemini. Um and so we're really continuing that work with training staff and eventually roll out to students for that use too. Our big focus though with our team is around um student data privacy and making sure that those safeguards are in place before we uh roll out those tools to our kids. Um and the the last piece there is really looking at and developing strategies around how do we use AI as an
040instructional tool. Um one of the tools that we just did a training with advent staff today around was use of gems. So, if I'm working with my fifth grader in math, they can now use a basically have a math to tutor and get instant feedback from um from Gemini on how to get here's a step you missed and and how you fix that in your your work. So, really leveraging there's some cool pieces there for our kids and and help them in their learning to master it. And so that's that's our goal with AI. And so that is what I have for you >> questions. >> Thank you for the presentation. Um my question is are what are we doing to um with the how do I want to put this um instability of funding
041at the federal level and you write being a funding a federal funded uh program. What are we doing to potentially look for other sources to help us do the work that needs to be done? >> Yeah. So, we're continuing to be on the lookout for grants um to help us offset some costs and and sometimes this is, you know, shifting in dollars here and there. Last year, we we uh were able to get a grant about $25,000. Uh through the state to replace Chromebooks, so helping us there uh shift some things. Um we're working on a a grant uh this year around to get some new radios and that type thing. So, we are looking at grants and some of those other aspects. Um, you know, the levy will be hopefully be a piece of
042that as well. Help support those needs. >> Are we using isn't the rate to help offset the internet costs for the district? >> Yes, the it's being used to so our fiber maintenance um with I can't remember it was wave wave wave uh broadband. So, um we use that to help offset that cost. So, just to clarify, you said you're we're updating our district technology plan this year and you're engaging uh staff and students. So, like what does that process look like? Is it a survey focus group? >> Yeah, it'll be more of a focus group. We'll we're going to we'll pull in representatives from each level and um go through the existing plan and look for updates and build up from there. So, are we just I guess again maybe this perhaps isn't necessarily
043a specific question for you. Is it are we rebuilding an entire plan or are we updating an existing plan? Sort of what what does that look like? >> Right. It'll be an update to the existing plan. Some of the factors that we'll look at is um you know what what current funds do we have >> uh to to do the work that we need to do along with what direction does do we need to look at in the next five years. Um I can tell you right now it'll be there'll be new components around AI and data security. >> Okay. Um I have two more questions. Sorry. >> Uh so um just to clarify, rate isn't like they give you a lump sum of money. It's you have to say what you're spending it on
044and then you have to be able to provide that 40% for them to pay the 60%. Is that correct? Yes. >> Yeah. They don't make you pay the 60% up front. and then reimburse, but you have to be able to afford the 40%. >> Yeah. So, the way the way it works, we will submit a plan here um probably in the next month or so. Uh we work with a uh contractor through ESD13 uh down in Olympia. And u so they they actually do a lot of the leg work for us thankfully um because there's a lot of paperwork and things involved. But uh we'll submit a plan. We then as part of that plan they then post uh requests for proposals. So we're we'll put in for x number of access point access points
045and whatever we we're looking at. We kind of get a ballpark of this is what we we we're going to be able to afford before we go to that route. Uh once it's awarded um and proposals come in, we select the vendor. uh we wait then till July is when we can submit those actual uh PO so we we actually we just pay the 40% and then they build the U rate program. >> Okay, perfect. And then one more uh so under AI um I know we talked a lot about having like common language in the school and having like you know set parameters of you know on this assignment we're at a level three. Is that still true? Is that still happen? >> It will be true. We are actually still um phasing out
046to staff right now. We're in the staff phase out mode and not to not to students yet, but that's part of the development of the staff work. Um and uh in other situations that's worked really well. So, we intend to move that forward. >> That's right. [laughter] Are we including um community members as part of the review and plan? >> It has been in the past. We we've we've >> you know included community members and it can work through any of our other committee committees as well. >> All right. [cough] Cool. I'll hand it hand the clicker over. >> Thank you, Mr. Short. I appreciate your leadership around uh technology and other facets of the district. So, thank you. So, um the final report today is around um policies 2004 and 2005 and those those
047focus on accountability and school improvement policies. These two policies represent the foundation of how we measure progress uh and align our work to the strategic plan. So I'm going to talk through a few slides which you have in front of you and you've had a chance to look at uh here today. This this slide I think is very appropriate uh titled growth and achievement um as it's the heart of our strategic plan. We continue to see progress across uh all key performance areas with um some varied or inconsistent results but progress nonetheless including literacy, math and graduation outcomes. And just to just to recall our district's focus is not just on proficiency but growth for every student as um every student starts in a different spot. So, the first thing I'd like to talk about
048is uh what policy 2004 and 2005 are. Policy 2004 uh establishes the district's accountability goals identifying targets for student performance and improvement. And policy 2005 requires that every school maintain a school improvement plan and as attached to this agenda uh and shared with uh this board uh over the last two weeks in AAP in our case. uh together these policies ensure that improvement isn't just aspirational but it's uh systematic, measurable, measurable and transparent. And um the intent is that it directly focuses on future ready graduates. You may have seen this slide before uh over the last couple years and uh this is updated for the most recent SBA results. This this data uh tells a strong story. Um Stanw Commino continues to perform above the state average and ahead of most of our regional peers.
049Our graduation rate which is not shown here but does continue to rise reflecting both academic progress and our focus on student engagement and belonging. I'll just say out loud to to this board and to the public that all this data is publicly available both on the OSPI website and through our strategic planning section of our website where um there's some graphics that I think do a really good job of comparing year-over-year data as well as cohort data as well. and it reflects our uh commitment to transparency around what these data are and continuous improvement. So when we talk about our school plans uh to uh towards our achievement goals uh every school in the district operates under a three-year strategic uh school improvement plan. you you know that they're the road maps for progress that
050we look at. Um each plan asks where do we want our students to be 3 years from now? Where do we need staff to be to help them get there? And then also what new learning is required. Additionally, in this district, we each school has an annual action plan. And the annual action plan breaks down those three year that three-year plan in a year-over-year uh model. I will just point out that these plans these annual action plans are iterative. So if we see summit of data, excuse me, formative data that comes in that would require us to change our strategy or change our goal in our annual action plan, then that is a practice that we have. There's no um we have no need to linger on a strategy that's ineffective or a goal that's
051not relevant. So I'm going to highlight our achievement around uh I think fittingly around the strategic plan goals. Our four goals that have been identified by uh the board and the community as goals um that we want to look at and want to measure. Our first strategic plan goal is foundational early learning and it focuses on literacy and numeracy growth in grades K through two. Districtwide composite scores show a continued increase in the number of students performing at grade level and well above grade level. You can see in this particular graphic that we have BOI meaning beginning of year, MOI middle of year and EOI end of year that um we have in the 70 percentile that at or are at or above grade level. This is um very important for our earliest learners. Additionally,
052you can see uh you can see another story being told here of the interventions, instructional coaching and data cycles that have an impact on uh grades K1 and two. And once again, evidence of growth over uh the year. We we know that strong foundations in in math and literacy are critical across all students for success in the later uh in their later educational path. Goal two is as you know responsible engage critical thinkers once again um tracking our strategic our uh school improvement plans and our AAPs towards uh what has been identified as goals in our strategic plan. So our second goal uh centers on responsible engaged critical thinkers and one way to track that or measure that is through participation in athletics and activities. And you can see uh here this is sports participation
053at the high school level. Okay, year-over-year. And I'm sorry. Oh, it's hard to see, but the um breakdown in males and females in uh the different sports over the last 3 years has been um we've been in the 900s as far as um student participation. So, um at that is one measure of engagement. Another measure of engagement which is um maybe different than you've seen before but I think this tells a story as well is around ASB cards purchased and the ASB cards issued I should say because not all students um need to purchase but uh this is a metric that can indicate participation activities so engagement in not only sports but other activities that um that go beyond the classroom. And lastly for goal two um is engagement through career technical education programming. And
054you'll notice that this is both at the middle school and the high school level. Um I I continue to um prop up the CTE department, the path pathways that we have in the CTE programs in our district um and the staff and leadership that has built that uh those programs as well. Many of our students rely on those pathways through CTE for not only uh their graduation pathway but uh careers beyond high school graduation in which they have had an opportunity in some cases to directly prepare for at high school and reserve receive certificate for. So another um measure of goal two >> can I just ask for clarification? Sure. Just so that's like students who like an increased participation in those classes like those are classes we offer. Is that because we offer more
055classes or is that because uh more people are interested or both? >> We're offering different classes in some cases but this is FTE. So this is the number of students participating in those classes. I wouldn't say that our our actual number of classes have gone up dramatically. Um we do offer 7th through 12th now, some different pathways, but in general it's students engaging in CTE um at an elevated level. >> Okay. I just didn't I mean to understand. >> Yep. Thanks for asking the question. Yep, for sure. >> Goal three is continuous opportunities for growth and achievement and our composite improvement metrics show gain across the board. And you you can see this in front of you. And I just want to point out that this when you look at the 2425 and 2526, this
056is year-over-year data at the same time. So taken 1st of October um or middle of October. And so this is significant when we talk about opportunity for growth and achievement. Academically as taken from Panorama, which once again is our data dashboard, an increase in achievement of 3%. attendance which I want to highlight um the work this year being done uh by Mrs. Allen in intentionally putting data in front of our leaders to to um look at what may be the the um barriers to attendance and improvement of 15% year-over-year in students attending school um each and every day. the behavior as well. Um, this is, I would say, the metric that is hardest to measure because this relies on our our staff inputting data directly into our SIS to be reflected in this data dashboard.
057Regardless, um, if it's similar data or even if more data is being put in with regard to attendance, this is a good metric that we're looking at right here. Goal four is around our future ready graduates. And um this is a I think an easy graph to read. Um and it is our three-year graduation rate. That's four-year on-time graduation rate at Scanwood High School and an improvement of 4.6% over three years. I'll just call out that 85.1% was the estimate of where we were at in January with our graduating class of 2025 and through intense intervention through the high school teams. Um we we made it to almost 90% which I was the marker goal but um the other thing to think about is the number of students are carrying forward. So um if I
058recall it's close to 7 and a half% carrying forward into their fifth year. You don't see Lincoln Hill High School up here, but they uh edged close to 70% as well. And uh in the previous year, their 5-year uh graduation rate was 78%. Um that is significant. Uh just to point out, 89% is about 7% above the state average as far as graduation rate on time. So, future ready graduates. All that to say, um, you are hearing, uh, reports from the, uh, you know, from the schools and I'm open to feedback on if, if there's a different report needed, knowing that, um, this first report is going to be about a goals and math, ELA, and and MTSS. And the second report will be um, this year's data that will be talked about. So, we'll
059have a second round for each school coming in. And so I'm open to feedback if there's something that's needed with regard to the type of report that's being presented uh to this board. And uh just a highlight so you can see the order of those uh presentations and what we expect uh when we expect to see schools present on their uh annual action plans and school improvement plans with and as related to our SIP, excuse me, our strategic plan. Thank you. questions. >> Um, not necessarily a question, but I would just say I would be very interested in our second round of um, presentations from the school. Uh, focusing or highlighting on any like surprises or things that they didn't expect uh, from the data that they reviewed and any like changes or modifications that
060they made to those plans. specifically based on perhaps data that they weren't anticipating. I think that would be an interesting um thing to highlight as part of those >> followups. Great. Thanks for that and um kind of speaks to director Evans the the iterative nature of our >> I was curious do we have data on the foundational early learning piece? Um, I know we've got beginning of year, end of year. How does the end of year correlate to the beginning of the following year as far as lo, you know, any loss that occurs over the summer? >> Sure. We we do typically see um a lag when we come back in, but it's important to know that the the the metrics being or the standards being assessed at the beginning of the next year, not
061the same standards being assessed at the end of the previous year. So um interestingly enough and and um I won't be able to find the slide without it taking a long time right now but um we we do see some middle of the year lag more you know that that's pretty consistent and that's a national um it's it's a phenomenon that we see across the nation. It's not specific to our district. Um and it has to do with the standards being measured uh in this on this measurement um during that during that time >> and just these foundational early learnings these are SBA or these are our MAS where these numbers >> right this these are the this is dibbles data um that which is measured at the uh at the elementary um not necessarily
062a question on your um presentation here, but uh reading through the all of the action plans and everything. I did really want to commend um they both just left actually before you started um but both Miss Almana and Mr. Washington on the attention to detail and the very specific and actionable items in their action plans. Like I think that they're very well thought out and um again very specific and and like you can measure them. I I genuinely appreciated those those two specifically. >> Thanks for calling that out. I'll be sure to pass that on. And it's one of the [clears throat] things that I think we need to have a conversation about even with regard to our strategic plan that uh that um sometimes quantitative metrics are um beneficial to meeting an actual benchmark.
063Any other questions? >> Okay, superintendent report. >> Thank you, Mr. Overheim. We'll now move on to the consent agenda. Anyone in attendance may speak to the items contained in the consent agenda and only those items contained in the consent agenda at this time. This is not the portion of the meeting for open public comment on items outside of the consent agenda. Open public comment is coming up soon. Is there anyone that would like to speak to any of the items on the consent agenda? Not seeing anyone. Are there any board directors who wish to pull any item from the consent agenda for discussion? Then I will entertain a motion to approve the consent agenda items one through 10. >> Some moved by Director Evans. >> Seconded by Director Murray. All those in favor of approving
064consent agenda items 1 through 10 say I. I. Any oppose? Say no. >> And that passes unanimously. All right, we have no old business to discuss public comment. We have one speaker and our first speaker is Charlene White. And you'll have three minutes to speak. The yellow light will indicate one minute left and the red light will indicate your time is up. Thank you for coming. >> Good afternoon. I'm Charlene White and I've lived on Commamino for over 18 years. I have three granddaughters who have lived most of their lives as family. The youngest one is now a sophomore at Stanwood High. For a few years now, my friend and I have had regular monthly meetings with Dr. Colin Ryan, the executive director of teaching and learning. Originally, we started meeting with him to learn
065more about the curriculum in our school district. These discussions have taken us in different directions and we learned a lot from them. Last year, I had the pleasure of reading weekly with six fourth graders at Zelda. I know that the kiddos really enjoyed our time reading together, too. I have contacted the new fourth grade teacher that's allowed me to get this going again for this year. Through the Cameo Sheriff Citizens Patrol, I've worked events like trunk or treat and donuts with grown-ups at Elder Bay. Also, I'm involved in the Shovel in the Cop program conducted by the Kameo Law Enforcement Support Foundation. This is the program that several kids are chosen from our two KO Island elementary schools to Christmas shop with the KO sheriff deputy. I am telling you all of this to show
066you that I am involved and truly care about our community, our school district staff, the teachers and parent educators, and most importantly, our students. I want safety for all as well. This school year began less than two months ago. Already I'm learning hearing about good vibes happening all around the district. Last year was a very tumultuous year with lots of division, chaos, and finger pointing throughout our district. Fortunately, it seems the ugliness is behind us. Positive changes were made last year and the effects are already showing. Keep making the tough choices, consistently enforcing discipline [clears throat] policies that teach our students to be responsible and accountable for their actions. And most importantly, keep working on making our classrooms a safe, healthy learning space for our kids. Thank you. Thank you for taking the time to
067share your thoughts with us today. We'll now move on to topics scheduled for the board's school board discussion. And we have one that is headed and director Murray introduced. >> Um yes, the the conversation is around our normally scheduled meeting that we have in December. Um currently we only have one meeting in December because of the winter vacation holiday time. And so what I would like to have a discussion around is moving the time from 1:00 in the afternoon to a 6:00 start. Since it is our only meeting of the month, I think that it would allow for more people to be able to participate in our meetings. We can continue to do our normal award schedule um shining first shining star and staff. And I just think that it would be a nice way
068to wrap up the end of the year by having an evening meeting versus um one that is earlier in the day. >> Other discussion on that? >> Well, Charl and I actually talked about this at the end of last meeting and I agree. Additionally, it's the installation of whoever is going to be elected to the board um placing the open position um and then one reorganization. So there's a lot of work around that. I think having people have the opportunity to be participants and or commenters based upon their their desire in the evening just opens it up more for others. >> I guess my question would be um I have no concern I evening meetings are much easier for me just as a general rule. Um my question would be are we so I know
069that this motion is specifically for this particular December but are we asking for perhaps a discussion around changing our policy that lists out what our stated meetings are to change that meeting consistently to an evening meeting since we only have one or we just only considering this year? I think that initially it was probably just for this year. Okay. >> However, depending on how it goes, maybe it is something that we as a board um reevaluate the policy and and look at, you know, is this something that we want to shift more permanently. >> Okay. Yeah. I think either way, I think um I'm >> If you don't mind if I interject and ask our student representatives how you feel about about that, not to put you on the spot. Um, I honestly think that
070is a good idea because it's just like evening works better for most people and it's not until the middle of the [clears throat] day and it's like before winter break and the quarter ends after winter break so like not missing my two classes at the end of the day would be nice. Yeah, I I feel compelled to agree. It's easier for me to um arrange to get here in the evenings and it just makes more sense overall if we only have one meeting in the month of December to have it at a time where uh higher attendance is possible. >> I'm [snorts] okay with it, too. >> Okay. The one concern I have is um are there staff reports scheduled that would require staff to come back again in the evening? >> There's staff reports
071that are scheduled for the month of December and I can certainly coordinate with them on making sure they're they're >> okay. Um yeah, I would advise to the next board I mean to take a look. We you know since we make the schedule here ahead of time any of those months where we had only one meeting um you know scheduled amounts was better for people to plan ahead doing it at the last minute but I won't be here so I had no objection to that. So, um I think we kind of have consensus on there. So, we put it on the um consent agenda for >> Yes, we can put it on the consent agenda um for the november 18th meeting for uh Crawford Road. >> That would be a first and second reading. >>
072Uh we won't do a reading. We'll just do a um a time change that would be allowable through OPMA with the proper notice and through a vote. >> Okay. And that would alter amend our policy there for that time period. Okay. So we have consensus on that to move that forward. That was the only item uh on board discussion there. Moving into student representative reports on school business. >> [clears throat] >> Um we've had a lot of [music] stuff going on at Lincoln um especially for like sort of intermittent period between but um past events most notably we hosted our fall social on October 24th and it was a very well attended event. I think we had about 40 or 50 people compared to our super body about 100. Um and it was especially good
073participation from um SHS guests which I think we had about 10 of those. So that was a a great thing for those students from Salem High School to be able to get involved. Um, and our leadership students had sort of like an 11th hour opportunity to attend the Westco Inner High that was hosted at Still High School last Thursday. Um, it was a great opportunity for us to get to do this with all these other high schools from around the um, region and um, a few students maybe including myself were a little like trepidacious about what like huge social event but it was a really like eye opening opportunity I think to get to socialize with people from um different school cultures. It was a pretty good thing. Um we don't have a whole lot
074coming up. Um session two ends today or for example high school for the rest of the [clears throat] first quarter. Um students have been very diligent in submitting their work and getting those credits secured. Um and uh we have our open mic advisory on Thursday which is sort of a annual tradition we have at Lincoln Hill High School where people can sign up to do karaoke or stuff like that. So yeah, fun times. [snorts] >> Okay. So I'm going to start with a night which was our inter high um that Salem High School held. We had two dates for those. the 29th which consisted of Sailor High School students like in academics activities and um leadership classes. And then we had Lincoln Hill students come as well and we included both Swood Middle School and
075Port Susan students so that way they could come out and kind of get a feel for what um is going on. And we had um our guest JJ who came in. He kind of just taught us like leadership. He showed us videos on a school in Oklahoma which was like it looked like really nice. And he just kind of gave us like a rundown of like how like school community should be. What are things we can do to get more people involved? and what are things that make people not want to be involved so we can change those things. And he split us into groups where we spoke to people who were different from us, like who had not the same interest, but I honestly thought was really fun because you get to know more
076people. And then we did some cheers and chants and those were actually really fun. Um, which our students incorporated at the football game last Friday. And we also raided our school environment and just discussed on things we could fix. And then on the 30th, we had our school and many other schools come out. And we did a similar thing to what we did on the 29th, which was just getting into groups and talking with other students. And he made it to where we had to talk to students from a different school, which I think was really nice cuz you get to interact with other people. You get to learn about how like their school culture is and what they're doing. And I think that was really fun. And then towards the end, we learned more
077cheers and our ST high school students got to leave those chairs and show the other schools, which was really nice. And I was really proud to see our school like connecting and I think Miss Buoy was too. And then on Halloween, we hosted a costume contest during first and second lunch. Um, and we had a lot of students who participated and students just voting in general. And I think it was really fun. I was in first lunch and it was really cool to see people cheering. And then our Spartan football team won against Eert and they have another game this Friday which will take them to state if they win. So hopefully they do. Um volleyball does as well. I believe we are holding districts next week. And then cross cross country is heading to
078state as well which is really exciting for those athletes. Um, as of right now, our ASB class is planning our Veterans Day assembly and um, activities for December. We kind of do like winter wishes and all like these fun activities for December because of the holidays and the students have been really engaged and participating and our ASP team is working on using the skills we learned from Ignite um, to get more like participation and engagement throughout the school year. We also had a snow aisle introduction which is just a program for students to learn about careers and get like opportunities to participate in those careers. I think it's a really good opportunity for students who want to know more about what they want to do in the future. So that's pretty much it. Thank you.
079>> Thank you for the advisor. We'll now move on to more director's report on school business conducted starting with director Evans. >> Um yes, again I would love to see when we're using our facilities for other schools to come in and participate um whether it's sports bringing a district or um again having you guys had bunch of schools, right? I think that was really great like you know getting people here and seeing how great our facilities are. I really enjoyed seeing that. I think um you guys also didn't give credit for didn't you have a food drive at the high school too like trick-or-treating food drive or something like that. >> I think it's over now. But yeah, it was kind of just to give back to the community. >> Just that piece, right? The
080community [clears throat] engagement piece where we're not just supporting our students, but we're supporting the family around it, too. So, that's really great to see. Um I would say today is the day. Turn in your ballots, vote, make sure you vote. Um that is a that is a big deal. So, please, you know, get a postmark, get them in the ballot box, whatever that is. And then don't forget the fall play uh at the high school starts this week. So, make sure you come out and support all of our students for all of the good things that they're doing uh this weekend and next weekend. That's all I got. >> Thank you. Um so in addition to everything that's been stated so far, not only is it important for our having hosted um students from
081other schools, but for our our school programs to be out in the community. So on Sunday, uh the high school jazz ensemble played at the Voices of Hope, a fundraiser for our two um House of Hope facilities, which was tremendous. Um they did a great job. some great solos and um just a neat opportunity to showcase our students talent and also being connected to the community in that way. Um it was mentioned about our cross country teams going to state. It's not often you see a superintendent at cross country meets. I've gone to cross country meets most of my life because I've either run myself or had daughters run or nieces or nephews. And so district championships up at Lake High School coming down the hill toward the track finish of who I see but
082Mr. Ovenell rooting on high school students. So they're not often there. So well done. The other is uh I took pleasure in reading the different um AAPs from the v various schools and I was really I took note and impressed with Port Susan's um and high schools real focus on academics and how if you look at all the the the wordiness of of Port Susan's each of those content areas not only are cross referencing ELA or math but those are also standards for the content areas that are being addressed and That's important um to to to note and and and notice how what's being learned in one content area has a transfer of application into another for students to learn that is is incredibly important. Um and so I I want to note that out.
083And then there was some real I guess um inconsistency in what happens at some of the elementary schools and um might want to have a conversation with with you and Dr. Ryan about about that moving forward. But otherwise, I appreciated the presentations today and um look forward to more. >> Thank you. Murray, >> I also um as has already been spoken about, I appreciated uh Stanwood Middles and uh Stanwood High School's AAP um you know, the thorowness. I love the idea that you're you're feeding, you know, those those strategies through all of the different content areas. Um, I also appreciated the ones who um broke out their academic um MTS >> MTSS. There we go. MTSS um versus behavioral goals because, you know, those are very two very different subject areas. And so, um, them
084breaking that out for me, I really appreciated that. Um, other things, um, besides what's already been spoken of, uh, I got to attend the Wasa legislative session with, uh, uh, Superintendent Obanel and, um, that that was at the Everett uh, school district office, administration office, Dan and Everett, and um, Dr. because Smith was there as well. So, it was um it was interesting to see their perspective versus what WASA does for legislative. And there was quite a turnout of a lot of our different legislators from districts across uh legislative districts as well as districts. Um we're in the room having conversations about the importance of as as we've talked before about the big three um which I do special education in ANSOC and >> transportation. Um uh beyond that I also got an opportunity to
085travel across the mountain this last weekend to attend a youth advocacy summit at Jones University. And [clears throat] um it was it was great to see because it was mostly run by students um across the state. A lot of them did come from like the Spokane area. Um but it was um kind of hosted by the League of Education uh voters as well as the association of Washington student leaders. So there were a lot of leaders student leaders in the room conducting different sessions talking about how students students talking to students about how they could advocate advocate and so I would love to like do something like that here. I think that it's important that students um be able to advocate for themselves and the educations that they they want. Um, so, oh, and then
086lastly, I was at the academic advisory meeting. Um, so if you haven't been to one of those meetings and you're interested in the academic aspect of our schools, please attend the next one. >> And that I think is all I have. >> Thank you, director. Dr. [clears throat] >> Yeah. Also with this at the academic advisory committee, we would encourage more of you to come. Um and this particular session of I guess first of the school year was basically brainstorming ideas and um also giving back the house and then kind of busy concerts. Um it wasn't just the high school jazz ensemble read by Eric Browning at the high school. He ran the whole thing. I think he started originally years ago. And so housing does a lot of good stuff. Um you probably noticed
087there various housing around the community uh including some new to high school and um uh also uh one presentation I said would in October learned about something they're doing conjunction with the Edmond School District actually building housing for homeless kids on school property and looks like we don't have the surplus property available for us to do that. They so they and also you may not notice but Copper Station has a housing hope section that nice track north side and so again commend Eric Ronnie for all he's done over the years not just in this one concert country concert one of the advantage of starting at the other end is I can just sit here and say ditto because I agree with the comments there. Um, I want to thank our superintendent for the improvements in
088our academics here and uh, not only in the track meet, but bike parade and all the other things you do for >> kids there. >> Um, I wanted to also thank our executive director of business services, Ruth, there. Uh, she's got a lot of projects in the inside agenda today and wish everyone well. With that, I want to thank all of the presenters today and the community speakers that spoke. Um, and as always, I'll give the last word to our superintendent. >> Thank you. I'll make it quick. Um, I want to just recognize student voice. You've heard several examples of that uh this afternoon. This past week, uh, last week, we had 80 staff that got the opportunity to sit in front of 10, uh, elementary students and then 10 plus uh, secondary students to
089hear their experience about engagement, what's what makes them most engaged in the classroom. So, thank you to to Dr. Smith, Dr. Ryan, and Mrs. Allen for facilitating that. It is imperative and to our student reps, appreciate you missing school and being here and adding to the conversation. is what we're here for and uh all about. Um I've taken note of the comments around the ADPs and SIPs with regard to Port Susan and Stanwood High School. So thank you to the directors for that. And I am a supporter of not only of course not only a public ed but the four A we used to call the four A's quite often right which was arts activities academics and athletics and um thankfully in this district we have an opportunity for students to engage in all four
090of those um in in varying ways whether it's um uh through the arts this weekend that was brought up act our athletics which are we have several teams that are heading to the state competitions this coming week um academics through you know math labs or activities through an FFA Jambbury that might be going on uh Thursday night. So just want to um say thank you to all that are involved in providing those opportunities for students. Thank you. >> Thank you. And there being no further business, the November 4th, 2025 regular board meeting is hereby attorney.