001Yeah. Like he says the most outrageous things like [Music] >> Yeah. >> There you go. [Music] Hilar. [Music] I now call to order the August 19th, 2025 regular board meeting of the Stanley Commino school district board of directors. Directors present are Shriber King and Murray and Evans and Director Murray is absent and excused for this evening. Um today we're offering opportunities, three opportunities for the public to speak. Comment specific to the consent agenda will be allowed prior to the vote on those items. Citizens who have submitted a request to speak either here in person or online during the public comment section of the agenda will be called upon to make their comments at that time which is near the end of the meeting. Um would you please join me in the pledge of allegiance? I
002aliance to the flag of the United States of America and to the republic for it stands. One nation under God, indivisible, with liberty and justice for all. [Music] >> You have the agenda before you for the August 19, 2025 regular school board meeting. Are there any changes to the agenda? Is there a motion to approve the agenda for the August 19, 2025 regular school board meeting as written? >> So moved by Director King, seconded by Director Evans. >> It has been moved. All those in favor say I. >> I. Any oppose say no. That passes unanimously. The board has had the opportunity to review the August 5, 2025 regulatory school board meeting minutes. Are there any changes or corrections to those minutes? Is there a motion to approve the minutes from the August 5, 2025
003regular board meeting? >> So moved >> by Director Evans, seconded by Director King. All those in favor say I. I. Any oppose say no. That passes unanimously. It is time for the superintendent report. >> Thank you. We have two items on the superintendent report today. The first is donations, which I will read in uh one donation today, but a significant donation. Once again, I mentioned it I think at the end of last the last meeting, and that is um a $29,500 donation through the Stanwood Commino Area Foundation from the Community Coalition of the Stanwood Kamino kindergarten readiness steering group uh to provide bridges pre-K curriculum to TK transition kindergarten classrooms and preK appropriate library books for all elementary schools in support of the Stanwood Camilo school district's prek students. So once again and always thank
004you to um staff for leading that work and for the donations which led to uh us being able to purchase those materials for our youngest learners. The second item on the agenda is the gin the July financial report uh which Ruth Floyd will give. Thank you. >> Good evening. Today Today I'd like to go over the uh just a couple of things to highlight for the July financial report. Uh the uh 7% aortionment uh that was held back by the state last month uh was paid this month and so that is reflected in the fund and in the fund balance. Y very good. Okay. And uh for the manager's report, it reflects 3.8% uh remaining after expenses and salary and benefit incumbrances. And then our fund balance uh further down the page shows a July
005general fund balance of 6.9 million which is about 7.7% of budgeted revenues. Uh this balance is in line with expectations for this time of year. As you can see, June was our low month and um as we mentioned last time, uh July and August do do increase due to those higher aortionment funding that we get in those months. And then our object summary uh is as expected and this is general fund uh budget status report which we already covered. That's 6.9 million in fund balance. Um capital projects as well as uh debt service fund are very similar to last month. Not that much um has changed. ASB fund uh chose higher than typical revenues for this time of year due to the advertising revenues that uh we implemented this year. So that's good. And you
006will notice that there aren't any expenditures but um there are very few expenditures due to um students not being being at school. And then transportation vehicle fund is also similar to last month. >> You said the buses are coming in September. >> Uh I don't have an exact date but early fall. uh budget uh capacity reflects there's nothing unusual there there just reflects some capacity transfers for July and then uh food services report is updated for the additional month of revenues and expenditures and uh participation in the middle of the page is the same as June as would be expected at the bottom of that page though you will see uh summer meals breakfast and lunch numbers through July 31st. I do have updated numbers though for you that I'm I'll read to you. Uh
0071,628 breakfasts and 2,137 lunches have been served through August 15th. And uh breakfasts are running higher than last this time last year. Uh but lunches are are lower uh primarily at the high school location. All right. And we will um continue to update you on the summer program as well as the meal serve. That's all I have for you. Any questions? >> Thank you. >> Just just have a note to say um thank you to the uh local businesses that engage in the advertisement. Uh the advertising that's happened on the high school campus and those advertising revenues are something that go directly to our student body. So just thank you to >> thank you to the community. >> Yep. Thank you. >> Okay, >> that's the end of the superintendent report. >> Thank you, Superintendent
008Oven. We'll now move on to the public hearing portion of today's meeting. The board will hold a public hearing for the purpose of receiving comments from the public regarding the 2025 2026 budget. Upon conclusion of the hearing, the board shall fix and determine the appropriation appropriate form from each fund contained in the 202526 budget separately and show by resolution adopt the 202526 budget, the 4-year budget plan summary and the 4-year enrollment projection and the appropriations as so finally finally determined. So before I open the hearing, I would like to invite Ruth Floyd, executive director of business services to the podium. >> All right. So your presentation. >> Thank you. Uh tonight concludes the budget development and adoption process for the budget so that implementation of the budget can begin on September 1 for the new
009uh school year and fiscal year. Uh with the exception of the capital projects fund, the total budgeted expenditure amounts by fund have not changed since July 1st when you had a a preliminary budget update. and I will briefly summarize some of the highlights of the budget um before the public hearing is open. um when as we're putting together uh the annual budget and multi-year forecast uh and I just want to note this is a culmination of a process that includes the work and support of everyone in the district including the community and um also that our promise is at the forefront of the work and so that students uh receive the resources they need to thrive and be prepared for the future of their choice. Here's a reminder of our time the timeline of our
010budget cycle. At the top there you will see uh that uh the expenditure capacity uh for the fiscal year is adopted by the board and uh the F195 official budget report and the F195F forecast report and MSOP disclosure as well as more userfriendly citizens guide to the budget is attached to the agenda for your review. general fund will go over in a little bit more detail. Uh you'll see here the enrollment forecast. So on July one we have we showed you the uh 2526 enrollment that uh helps inform our revenues our state revenues uh for the aortionment. And then we have also um increased or done a forecast out to 2028 29 and um it took the forecast takes a kind of a conservative approach and we'll be able to refine these numbers when we
011receive a demographers report uh in the mid to late fall. And the this is a summary uh similar to what you saw in July with expenditures of nearly $und00 million and forecasts that um would put us over that 100 million mark starting in 2627 and growing uh from there. Uh fund balance is assumed to gradually decrease over the next four years uh to the minimum assigned being just over the 5% threshold there. And um the this also assumes some reductions in order to achieve these numbers. And here's just a graphical way of showing where our fund fund balance has been in the past through the budgeted end of year. So there there's a myriad of um assumptions that go into a budget and then both the current year budget and multi-year forecasts there they are
012a plan and the further out the more assumptions are compounded o um on top of each other. uh the forecasts do assume continued underfunding from the state uh versus the cost of basic education and additional reductions are assumed in the forecasted numbers. As I mentioned, additional revenues andor lower costs can mitigate um some of this uh through higher fund balance carryover, which is what has happened this year. Our fund balance will end up being higher than what we had budgeted this time last year. [Music] All right, some other funds. Um, we have four other budgeted funds. Uh, first ASB budgeted expenditures of 810,000 uh growing to about 825,000 in 2829 and uh showing uh reducing the fund balance across those years as well. I may have mentioned uh on July 1st that we're trying to
013encourage the students to spend the money that they raise in the year in which they raise it and um you know maybe even plan to reduce that fund balance a little bit over time not go crazy but a little bit over time is just fine. debt service fund um exp budgeted expenditures of 11.3 million with increases commensurate with the debt service schedule. Uh you'll note that in uh there is revenue decrease in bond um because bond principle for the 2018 issue uh due is uh lower due to the way the debt service schedule was structured. we had more at the beginning and then less debt principal and then more near the end of that debt service schedule. It's just the way the debt was structured at the time we sold the bonds and then capital
014projects fund. We did, as I mentioned before, we did revise the budget um slightly in uh beginning fund balance, revenues, expenditures, and ending fund balance just to refine the numbers uh a bit. And the the actual spending may not be quite as high as you see here, uh because we plan to maintain some funding for an urgent need that may come about such as a um a boiler or um or a roof. And then here is the capital projects fund forecast. And you can see here um where those funds uh definitely u or the table definitely shows the lack of capital projects funds in the out years and transportation. Uh pretty stable funding source from the state through depreciation. Uh the uh budgeted expenditures are 900,000 for 2526 and they v it varies based on
015the number of buses we purchase how they fall off that debt service schedule and so we are showing revenues dipping but as we purchase more buses and we get those on the schedule um I expect those out years to come up. I just don't want to plan on revenue for a forecast that we don't actually even have the buses yet for. And that is all I have uh prepared remarks, but I'm happy to answer any questions you have on the 2526 budget. Uh I saw in your budgeted like your forecast you show a declining enrollment in our district. I know that that's been a trend across our area, but how come we've been fairly successful in avoiding that so far, but do we think it'll finally catch up to us or are we just going
016super conservative and going off of area like trends in the area? >> Um, we're there is an OSPI enrollment forecast that they do and that had not been as favorable as the demographers report uh from two a couple years ago. And so I did I kind of went in between. >> Okay. >> Uh and so it's not super conservative, but it's not, you know, where it could happen based on our his history. So So hopefully the demographer, the new demographer report will give us a better idea of whether we need to split the distance a little closer or >> Okay. Yeah, it'll be great because um they'll do that after the October 1st enrollment count uh which is the point at which he uses all of the history for however many years he's goes back
0175 to 10 years. >> We'll be able to include this year. >> Include this year. So that's the reason why we wanted to delay it a little bit to the mid to late fall. >> Totally makes sense. I appreciate that. Thank you. He mentioned the overall reserve percentage and he also mentioned the capital projects fund. There would be some reserve there to cover things like boilers and roof problems stuff like that. Is that in addition to the 5 plus% or part of it? >> They're separate funds. So def definitely different. Uh the general fund is the uh as the operating fund is the one that is in our uh board policy that states we have a minimum threshold for that fund balance. uh capital projects fund. We don't have a board policy that states that
018the purpose of the fund is to use the funds for um you know major maintenance buildings, those kinds of things. And so that uh the reason that we wanted to hold some back is just because you can see those out ears are pretty lean and we want to be able to respond if we need to um in an emergency. We've had a not great history of winters recently too. So I told that like to thank my team as well. They did a lot of work to help us get here. So thank you to them as well for hearing. >> Okay. Thank you for your presentation there. I will now open the public hearing to receive comments regarding the 202526 budget. Are there any persons attending the meeting who would like to be heard either for
019or against any part of the budget, the four-year budget plan, the 4-year enrollment projection, or any proposed changes to uses of enrichment funding under RCW28A 505.240, 240, also known as the educational programs and operations replacement levy, and approved on February 13 of 2024. Anyone wishing to That's why you all came. >> John, Mr. Russell, >> please state your name and your city of residence. >> Uh, John Russell, unappropriated county. stand. So, um, I wasn't really going to speak, but I felt like compelled to thank Ruth and all of her staff because as I was pulling up the agenda for tonight and seeing 223 pages of the budget and realize that you guys have gone through each and every one of those line items is deeply appreciated. I also remember in working in the past on
020on some of the advisory that that enrollment has always been a tricky thing to pin down, but I think we've had a pretty good track record um by going with the conservative and then and then getting the numbers later on. So, I wanted to say that I do support this budget and and believe that you guys have done a good job on it. So, thank you. >> Thank you, Mr. Russell. Anyone else would like to comment on any of the budget? Okay. State your name and city of residence. >> My name is Beth Mimi and I live right up the hill right here in Stanley. I don't know. I would just I I have more of a question really than a comment. Um, I know that we I think that we're going to have declining
021revenues from the federal government and I wondered how that was being reflected in the budget. So, it's a question not. >> Anyone else wishing to speak on any part of the budget? Now's your chance. Anyone else wanting to speak to any part of the budget? All right. There being no further comments, I declare the public hearing of the 2025 26 budget closed. We will now move on to the consent agenda. Anyone in attendance may speak to the items contained in the consent agenda and only those items contained in the consent agenda at this time. This is not the portion of the meeting for only public comment on items outside of the consent agenda. Public comment is coming up soon. Are there any board members who wish to hold any items from the consent agenda for
022discussion? Are there any people in the attendance that would like to speak to any of these items on the consent agenda? No one online. [Music] >> Is there a motion to approve the consent agenda items 1 through 16? >> Moved by Director Evans. >> Seconded by Director King. >> There's only 15. There's only 15 items. Did you say 16? >> 15. 15. >> I will I will move to 1 through 15. >> Me too. >> Okay. We are now voting on the consent agenda items 1 through 15. It's been moved and seconded. All those in favor of consent agenda items 1 through 15 say I. >> I. Any oppose? Say no. That passes unanimously. Okay. There is no old business to discuss. We will move on to public comment and there is no one signed
023up to speak. All right. Um Okay. Moving down to Oops. topics for school board discussion. We have one item here, a first reading on board policy 4260, use of school facilities and I believe that was a required one due to changes in the laws uh required recommendation by Austin. Uh any comments on the use of school facilities? Any comment? >> Nope. Just uh just briefly, yes, it aligns with the changes in uh what they've uh recommended and changing law and also this is um been amended to reflect our community's uh facilities rentals and that we have four categories as opposed to three. Keep changing word smithing in there. All right. Um, okay. That's the only item. Uh, board director's report on business conducted. Director Evans. >> Uh, so one, we have to make sure we
024have consensus to move that to a second meeting. >> Thank you. And we do we have consensus? All right. We have consensus. Thank you. Yeah. Uh gosh items that we did uh for us to report out on. Uh it was nice seeing everybody kind of back into the schools band and the sports and people are are getting back in there. Uh I did appreciate I went today to the high school to do the ASB and the parking spots and all the things and I appreciated that they had a spot where people could pick up lunches um in that same little area. So that I thought that was a nice touch to to help maybe improve participation in that. Um yeah, just really looking forward to to all of the things. I know that there's been
025a lot of stuff over the summer, like there's been a lot of great camps for a lot of our our students. Um so I just I like to see that they're still doing all of the things and building those teamworking skills uh over the summer. And I don't know about anybody else, but I am very ready for school to be started again because holy smokes, I need to get some people out of my house uh on a daily basis. But uh overall, I think it's been pretty good and and ready to get back into the into the swing of things. >> Thank you, Director. Frederick King, >> I've been spending extra time lately on the going through tables and that whole process is extremely well done with receipts and invoices and everything matches up. It's
026very good. >> Thank you, Director King. And I just want to express our appreciation to all of our staff for all the work that's gone on over the summer here to get us ready for the first day of school. And if you want to know more about the budget on the website, uh right at the top there in today's um agenda is the citizens guide to the budget because I know it can be a little confusing at times. So um and I'll give Superintendent Ovanell the last word. >> Great. Thank you. A couple a couple things I'd like to mention. Once again, has been mentioned before. Thank you to Mrs. employed and her fiscal team for the report and preparing the budget for the year. Um very appreciative of that and for the comments that
027were made regarding the the budget from uh our community as well. Um secondly, we'll come back to staff uh next week and the week after as we the next time this uh board is together for a regular meeting will be the first day of school. So we're looking forward to that on the 2nd of September. Um, and then lastly, I'd just like to promote our second uh, health and safety night, which is occurring um, next Tuesday, August 26th, actually starts at 5:00 with um, dinner from an island uh, Commando Island restaurant and um, also child care is available. We want to make sure that families are able to attend um, and that there's uh, you know, resources available for them. I know that if we go home in my house, it's hard to come back
028if there's not dinner served. So, dinner served, I can guarantee it's going to be great, great dinner, child care, and we also have a um keynote presentation uh from an expert around um some of the issues that we've been talking about, specifically digital safety tips to help children and teens navigate the online world more securely. So, a government expert um in that realm for the first half hour and then a rotation of three different um rotations around digital safety and our new cell phone policy, understanding HIB and uh students rights and then how um social emotional learning supports student well-being. So, similar to the structure of uh those of you that were able to make it in January, but uh this time childcare and food and we'd love to uh fill the place. So um
029um we invite you out at 5:00 Sam High School next Tuesday the 26. Thank you. >> Thank you Superintendent. There being no further business, the August 19, 2025 regular board meeting is hereby adjourned.