001kind of call this meeting to order. Thanks everybody for being here. Um I wonder if anybody would like to make a motion to approve the agenda as written. Motion to approve the agenda. >> Thank you. Can I get a second? >> Second. >> Thank you very much. All those in favor? >> Any opposed? >> Thank you. The agenda passes as written. Um, I was thinking a little bit as I want to do about the land acknowledgement, and I will say briefly, uh, last, and I don't think I'm repeating myself. Um, last winter we were up in DC, and we went to, um, uh, an indigenous owned restaurant that I highly recommend. It's Hanic and Salmon. And when we were seated, um, the server, everybody that worked there front and back of the house is, um,
002from, um, an indigenous tribe, which she identified to us, her own tribe. And um uh I'll be honest, I often thought that um land acknowledgements were mostly something that white people and non-indigenous people did. And it was really beautiful to be in a space where um she was acknowledging both the space that we were in and and the folks that worked in the restaurant. Um and so I just as a jumping off point uh from the Dwan tribe, it is important to note that this kind of acknowledgement is not a new practice developed by colonial institutions. Land acknowledgement is a traditional custom dating back centuries for many native communities and nations. For non-indigenous communities, land acknowledgement is a powerful way of showing respect and honoring the indigenous peoples of the land on which we work
003and live. Acknowledgement is a simple way of resisting the erasure of indigenous histories and working towards honoring and inviting the truth. Thank you to the Dwamash tribe of Indians for that. Um, now is the time we have public comment. Peter, do you know if we had did anybody did anyone sign up? >> Okay. >> All right, then. Uh, we will carry on. Uh, let us know if you have something to say at the end as we have a second public comment period. Uh, at this time, I would like to make a motion to approve the consent agenda. I would like to move to approve the consent agenda. Fantastic. Can I get a second? All those in favor? I. Any opposed? Thank you. The consent agenda passes as written. Um, moving right along. Uh, Dr. Mocha,
004we'd like to hear about national policy updates, please. >> Thank you. And, uh, happy to be here. It's my very first board meeting. >> It feels like we've been working a lot and, uh, but this is my first public board meeting. So, uh, updates from the federal level, uh, via Chris Rachel, uh, at the state level, OSPI, Department of Justice memo came out with lots of, uh, from Attorney General Bondi with lots of nonbinding in quotes suggestions regarding uh, DEI practices. Um, we received reassurance that they are non-binding and that our state is in full compliance with existing federal law. So, we will continue on as is. Um, I'm sure you're all aware of the recent news regarding the withdrawal of federal funding and then the reinstatement of federal funding. Luckily, um, Cassie was on
005vacation, so he didn't erase it from the budget and then have to reinsert it in the budget. So, um, that was actually very good news. There's still a threat that we will lose funding in the following year and this year it amounted to well over 60,000. Um the threat for next year is60 plus thousand. So hopefully that'll get ironed out before we have to do anything in the budget. And that's all I have on the national front. That is an update. >> Okay. Thanks. Uh moving on. Um, policy 6101, grants, federal cash and financial management. Cassie, >> hi everybody. Um, so good to see everyone. Um, I would like to recommend that we um, adopt um, really a grants policy. Um, we know that we are in a situation where funding is getting less and
006less every year. So, we are seeking other opportunities um mostly with grants and um by doing this it just gives some oversight to the business office so that we have advanced notice of any grants that are being applied for. Um one that helps us to know what we're looking at having to preund if it's a reimbursement grant, but we also make sure that there's oversight of the award and we know any um really parameters that come with any grant funding. Um, and then just to kind of go along with it, the allowable cost for federal programs, making sure that we're um following the rules, um, doing, you know, purchasing in a way, um, that follows any of the federal guidelines. And so this just gives, um, a policy for us to follow, um, and I
007think will be really advantageous as we start to bring in more grant funds hopefully as we move forward. And it will also help the budget to make sure that we leave an effort to do those funding. I'm curious about the impetus. I took a quick look and this this is a new policy. Is this something that came to us? I apologize. I don't know. Is this something from Wazda or is this something that um you've pursued? >> Yeah. So 6106 I believe is the WASA model policy. U Thank you. I can't talk. um 6101 um I will be very like transparent that I I did use Highline um to kind of um mold it. That is something we did in Highline and it was super helpful especially when it came to budgeting. Um we obviously
008have you know smaller grant dollars coming in but um you know not knowing about a grant that comes in that's you know$1red or $200,000 would be really hard for us to go ahead and fund that but we're waiting for reimbursement. So um it's really important to cash flow as well. That way we can plan ahead and have enough you know budgeting for any grants that people do. >> The board is aware you have to have the capacity right to take in the money so that you have the revenue and then you can do the expenditure. The other piece of this is um it's a recognition of some of those federal grants. the paperwork and time it takes to do them appropriately and not have them sent back to you and so on. It just it
009it gives us a mechanism. >> I also like that you spoke into being that we will be getting more grants. >> I mean, >> we're going to have to be getting more grants. >> Yeah. And we have we have folks Stephanie and uh Katherine are the queen of applying for and getting some funding into the district for different grants. I mean IDEIDA grants are pretty pro-formal, but the grants that Stephanie's been able to secure just whether they're federal or state or local, you you definitely want to be able to have the capacity to oversee them. >> Uh would you like to move on to 6106? >> Um yes. So, this is really just kind of going alongside it. Um, and it really just talks about, you know, making sure that we are using those grant
010funds for allowable costs. Um, I think the one thing here that I think is really important is it says that it needs to be necessary and reasonable for the performance of the federal award. So, it really just makes sure that we're um, you know, following that compliance and making sure that we're spending the money on what is intended for. This also helps with audit. The audit comes around and we have policy in place that supports the grants. >> Uh next up, Dr. Mocha for policy 3143, which is an update to notification and dissemination of information about student offenses and notification of threats or violence of violence or crime. And this came through WASDA and uh there's a paragraph at the end that was added to it that basically says that if we get notice that
011a student of ours um was there was an action committed against the student um so on so forth that we're going to notify parents. I mean it's a pretty obvious thing but again it it creates a policy that says we will do it. Of course, everyone will know, and it's something we hope we never have to do. Um, uh, next up, an update on policy 4260, use of school facilities. Dr. Yes, this one also is um there the first change in this is really because we are in the USA and speak in a particular vernacular and this looked like it was written um in England because it's not available for let we say rent. So that's change um and then it adds our non-discrimination policy into it. Um One thing I want to call your
012attention to which I always find so interesting is the idea that their last sentence there where we're going to provide equal access to the Boy Scouts of America. Yes, I will explain that. Uh there were in the past the scouting it's now scouting. It's not even the Boy Scouts of America anymore. But in the past legislatively the federal level and I'm going to be very blunt with you. somebody got a B in their bonnet because the Boy Scouts were denied access to campuses because they were gender biased and homophobic. Um, that has since changed in scouting, but that statement remains in these policies. So, it was to ensure access to the Boy Scouts because public places started saying no boy scouts allowed and so they didn't have a place to meet. Um, so >> is
013that something we need to leave in there? >> It it has never actually been changed by law to leave it out. So, yes, >> I believe it was actually a settlement loss. >> It was a long time ago. >> Wow. >> Um, it's just it's one of those things. This actually adds things immigration, citizenship status, and neur neurode divergence. Um, and the use of trained dog. Um so it's it's adding our non-discrim. >> Okay. >> Um there are some other changes. Uh again, if we allow colleges to recruit on our campus to come in at lunchtime to set up tables and we have to allow the uh armed services to do the same. Um and uh that any of our sports teams or youth groups have to have had concussion and injury training and management.
014So these are standard statements that are recommended by WASA. >> Any questions or further discussion? Carrying on. Um all right. Uh update to 3210. >> Yeah, we kind of had these in reverse order. If we had done this one first, the other one would have made more sense. But this is basically adding immigration and citizen status, homelessness, ethnicity, neurode divergence to our policy statement. >> Pretty straightforward. >> Yeah. Meeting one is next. >> All right. >> Here we go. 4220. Complaints concerning staff or programs. >> So I uh as the board knows had opportunity to meet with the board quite a bit um in retreat that were open to the public. We didn't have any public join us, but uh we talked a lot about um how our folks in the community can have their
015voices heard and uh make sure that those concerns uh get to the place that they need to. Uh also had opportunity to talk with admin staff about the same issue. Um, and what this policy does is really reinforces the idea, the concept, the belief that we're going to follow command. And so that we uh, and I have a a procedure that I want to make sure resonates with the board as reflecting its policy, if in fact you uh, adopt this policy. that we're really all going to uh look to the um chain of command to help our folks solve problems whether those folks are community members or staff members uh admin whoever whomever that they're going to take the problem to the lowest level which is with the individual with whom you have the issue.
016So, if it's a parent of a child in a classroom having an issue, they're going to first talk with the teacher. If they can't get their problem resolved, they'll move on to the principal. From there, they'll move on to a program director. If there's program director oversight or HR or wherever that complaint may go next, um, if that still doesn't resolve the complaint, they'll come to the superintendent. And if the superintendent can't resolve it, it goes to the board. Um the idea here is that we want complaints to go to their lowest level. We want people to feel freed up to complain if they have one and they also need reassurance that there will not be retaliation and that should there be retaliation there will be discipline. Um so that's in your policy. I want
017to take you to the procedure. Um and uh there's already a tweak uh to the procedure. This procedure lays out the levels that I just talked through. Uh level five um modification schoolboard contact must be requested through the superintendent. What we really are meaning to say is that the superintendent can't resolve it. You go to the board. Um, so this will be tweaked before next meeting or with any comments you may have because it doesn't reflect what you think. But essentially they can contact the board directly but should give notice to the superintendent, you know, hey, we're going to go to the board with this complaint. That way the superintendent can actually notify the board. There's a complaint coming your way. I couldn't resolve it and they're going to be coming to you. Obviously, if
018the complaint is specifically about the superintendent, then they come to the board. if they can't get it resolved because that's the next in line after a superintendent. So that's what this says. Hopefully most complaints are resolved at their lowest level with complainant feeling satisfied. But if not, this lays out a very clear structure for the community or staff members or whomever. So, I'm happy to this one may require a little bit more conversation because it's something that um we've talked a lot about in retreat. So, I don't know if there's more if I didn't capture what you were thinking or if you want more detail or what >> I was just curious from a grammatic point of view >> why is will be better than shall? Um because will indicates uh an actual direct action
019and shall is likely you know it's it's a little bit less forceful. Will is you will do it. >> You know shall could be >> I suspected that but I thought I'd asked >> you know I'm I come from a place where every shall got changed to will because people didn't like what shall meant and they liked will better so I just change them all. >> Well that's fine. I was just curious. It it indicates action as opposed to sometime in the future you shall do that >> any other I mean I'll share with um >> yeah please do >> let's go back to the policy Peter. >> Yeah >> I mean >> procedure >> so I was sharing with Joy 98% of this um and The one the one tweak I had I kind
020of struggling with this tension of wanting um without question to support chain of command and making sure that people are going directly hopefully to the person with whom they have a concern um moving up and so how do we support and fortify making sure that that's what's happening and that that's what's following and then at this the same time my agency I had read the level five one was the one where I had a minor tweak which is um where it says that the contact must be requested which sounds like it h to me it sounded like the superintendent gets to say yay or nay to that then going forward potentially um and so it was how do we support the superintendent and in there and so I offered a tweet I don't know if
021it will work in here. Um, but something to the effect of for number five, if after moving through the full chain of command, one does not feel the complaint has been adequately addressed, one may contact the board. However, the individual must first inform the superintendent of the intent to contact the board. The superintendent then determines and facilitates the appropriate form of contact. So, in other words, written or in person, etc. So, how to make sure that someone's not overstepping the superintendent? How to make that the superintendent gets to facilitate that connect and then potentially the superintendent also has the first opportunity to talk to us um within that. So trying to support that, but also communicating that it if someone has moved through all of those levels that yes, in fact they can get that
022communication with the board that it's not a requested and they get a yay or nay. It's more of how do you do it and also be more active than just say the superintendent will facilitate meeting with the board or the secretary of the board. It is the superintendent but you know acting as the secretary of the board member of the public wants to meet with the board after having or school community after having exhausted their remedies. Um however you feel it meets the intention uh of your policy. Again, I'm hoping we can get all the way. We We don't have to get all the way to the board, but maybe we will. >> I agree. Something just to remove that must be requested that we want you to handle it. We don't want to have
023to, but we also don't want the community like they can't right >> come to us and you can tell them no because then that creates some checks and balances if that's implied there. Um >> that's what it feels like when must request if I ask you know am I going to get my hand flap? Am I in trouble? >> Yeah. >> How about schoolboard contact? Um yeah, just the the next >> even would be better than >> complaints. Maybe we just do level five schoolboard contact. The complainant may contact the board via the secretary of the board, something like that where you can you just want to have a mechanism so it's not somebody emailing River at nine o'clock at night saying I need to meet with the board. There needs to be some vehicle.
024agree >> right so that it's uh you can get the other levels you can understand what occurred as opposed to anything else. We should take care though then to identify that the secretary of the board to the board is you also the superintendent otherwise people are >> so say that you know the superintendent that's true I was talking about >> how about this I I know what your intention is I will work that out and show it to you next year. Okay, >> great. Thank you. Good. >> Thanks everyone. Um Oh, look at public comment is here. Okay. >> Um All right. We have a second opportunity for public comment. I believe I saw Mrs. Ley sign in. Is she interested in making public comment this evening? She just signed in. >> I just I
025didn't I didn't know if we were supposed to sign in. >> Did Mary have something to say? >> I don't think so. Not sleeping. >> I was getting kind of excited. Maybe had something to share. Uh well, welcome. Hello. Um great. So, no other public comment at this time. >> Okay. Uh we will move on then to the superintendent report. >> And I want to call to the board's attention we've changed up the room. uh our administrative team um will uh be available to us and if we have uh a need for questions to be answered or comments to be made, they're they're here not as members of the public but as members of the leadership team. So um want to recognize that. Also want to thank Stephanie who did the work around this minimum
026basic education requirement collection. Um so we have to prove to the state every year that we meet the minimum basic requirements for education. Then we have to make sure that the at least the board president and superintendent get eyes on that again for our purposes of building capacity in all of us. I wanted the whole board to be able to see this. um your schools do a very good job at uh at least meeting the minimum requirements and as noted here and um that it it is good actually. It's kind of it's it's there's a lot in this report. um it's check marks, but to make sure that we're actually doing all the things that we're supposed to do um from minimum basic, you know, hours and course offerings and all the pieces that in
027this how many pages must be >> 62. >> Yeah. So, um, again, I there is one in here that, you know, you have to sort of chuckle and wonder who had a family emergency that involved the need for a bone marrow transplant because there is a requirement that districts teach about bone marrow transplant. So, out of all the things, okay? >> Right. So, it just it's very interesting if you actually read through this and so the document's there for you. Um, so again, thanks to Stephanie for putting all the work in to get it together and barring any questions, we've now done our due diligence to share it with the board and the superintendent. >> I feel like that's a factoid you actually would know. Do you know anything about the bone marrow transplant? I
028feel like you are a wealth of like deep cuts. >> I don't know. It's an RCW and it's required new as of this year. It's also you have to teach about um blood donation and so um our high school health teacher Dr. Hans Peterson I let her know and so we were talking about where she could fit it in. But you can also meet the requirement by having something more general in school like through another activity. So it's not particularly like a bad idea. It's just it's funny when you get to the bottom of the report because you'll see all of these what seemed to be random unrelated some special interest pushed it through and it's not like they're bad. >> It's just out of sequence. >> It's out of sequence and yeah, I I
029feel like all staff should have to read this report because it is a good amount of Oh yeah, we're supposed to be doing that thing. Um and here's where we need to test that in. >> I didn't mean to put you on spot. No, but yeah, I don't know exactly who I don't know who in the state proposed it, but um >> it's it's required as of this year. >> All right, any other questions, concerns? All right, I'm going to continue on with my report. I've been here for just over a month and uh had to take my feet down off the desk. It was a little bit busier than um just kidding. I've talked to many many people uh as as you all know and uh I'm starting to reflect back what I'm learning.
030We've had two 4-hour board retreats that I thought were really productive. At least I felt they were. Um, starting down the road of our admin retreat or advance or work together, getting ready for opening day, had many bargaining sessions. Thanks to the folks in this room who've been in those bargaining sessions. I think we're um we're making some progress. Um, uh, we're planning for the opening of school. Uh, learned a ton about the Island School District. Um, many folks have helped in that and they're here in this room. Um, special thanks to Peter for all of the logistics that he's helping to handle. Um, so really my report is not dazzling. It's just it's we're we're running pretty fast and we're at your service. So anything the board may need, you just let us know.
031And that's my report. Um, now we've got board director remarks. Does anybody have anything they'd like to say tonight? >> I mean, just very briefly, I just um I'm excited about the upcoming year and I know there's uh been a lot of change and transition and that can be really challenging. It also can introduce possibilities. Um, and I am so incredibly grateful for the leadership in this district in terms of charting our course through those changes and um, and your presence tonight because I know you have other places you could be and you're here a lot and you're about to hit full tilt. Um, but I'm really grateful for all the work in terms of setting us up for a strong year. And I'm grateful for you setting into a full flow current and simply
032moving moving through that swift current um in ways that I I really believe hopefully support our success as a district. >> Just exactly the same. Thank you so much for the long hours, staying late, uh coming late, driving off island, and thank you for everything. Um Dr. Mocha Mocha, >> I want to say many different things. >> You can say anything you want. >> Just call me Joe. >> Thank you so much for leading this shoot that was already amazing. Thank you. >> Yeah, you're >> big amazing captain. >> I like all three. >> Just, you know, strong and >> get a home. >> Thank you. Just get home. >> Very exciting. >> I'm having fun. It's good folks. >> And of course, Peter always helping us with logistics here. And thank you for coming.
033>> I have something exciting to share. I had the good fortune, I'm not sure if anybody else went, to see uh some of our um homegrown student filmmakers today at the Vashan Island Film Festival. >> Uh glad you got to go. >> It was really great. Um first up was Pizza Purge by the students at McMurray. Uh written, directed, produced, performed by uh students at the middle school. Uh there was a guest starring role by uh Tim Harford over at the middle school and a couple of other really just one or two other adult actors just barely holding their own against our student cast. It was legitimately delightful and very funny. It was very funny. It opened the shorts uh segment of the festival today and then um I was able to watch about what
034I think was about 97% of uh Margie Butcher's third grade class. Something about the orcas and I don't remember the name right now. So great, informative, so heartfelt, full of music. Have you seen it? >> Oh yeah, we played it at our final assembly. >> Well, oh my gosh. for our students in >> a call to action at the end. The theater was pretty full for three o'clock on a Thursday. Lots of students in attendance, some staff. >> Um Mr. Lance was there. >> It was really um it was an absolute delight to be in that room and um it hit so many marks. Um I recommend it highly when it comes to a theater near you. be sure to find it on YouTube or wherever it might play. It was really um >> I'm
035happy to share it with you all if you'd like to. >> We were in bargaining. >> Yes, we were not able to attend. >> No, totally understand. It was They bookended some odd maybe not movies for children. >> Um you know that's a scheduling choice someone made. It was fine. It wasn't like yikes, but it was like oh maybe it was just to keep everybody in the room because they knew there was going to be like cuteness and on either end in the middle it was like okay. But yeah, an excellent day. >> So that's great. Yeah, that's it. Okay, that's the end of that. We like to do a a recap of our commitments to make sure everybody's on the same page. Did you have something just today? No, I called her out and
036she was not. >> Nothing. >> I've had nothing. It's been a great summer, guys. Got a few more weeks. Enjoy it. Be safe. We'll see you in a few more. >> Uh, we like to recap any commitments so that we're all on the same page about decisions made or recap or commitments made. The only thing I really heard is that Joe's going to sort of word Smith 4220 a little bit, repeat the procedure a little bit more. Anything else? Anybody else heard tonight? We're good. I guess that's that meeting. >> 6:33 this meeting. [Music] >> Go get a boat, y'all. Go see the concert. Go get a boat. Seahawks