001Uh it is 6:08 on June 26th somehow. Uh and I call this meeting to order. Um let's see. Let me start with a land acknowledgement. I uh here we go. The Bashan Island School District stands on the ancestral lands of the squash or swiftwater people who inhabited Bashan my island for millennia. The donation land claim act encouraged large numbers of Euroamerican settlers to claim this land even before the medicine creek treaty of 1854 extinguished native claims to it. The squash were forcibly removed and relocated onto nearby reservations including Puallupali Squaxen Island and Muckleshoot. We acknowledge the people of Kelp tribe whose stewardship of and relationship with Bashan Mory Island continues today. The thanks to the Bashan Heritage Museum um for that template which I quite appreciate. Um and with that we are moving on to
002public comment at this time. I didn't see anybody that signed in. Is there anybody here that would like to make public comment at this time? Great. Thank you. Um moving on to the consent agenda. Uh, oh, I didn't approve the uh agenda from the from the get-go. Sorry. Hi, everybody. Back up. Uh, can I get a motion to approve the agenda as written? I'd like to move to approve the agenda as written. Thank you very much. Can I get a second, please? Thank you. All those in favor? Any opposed? Great. The agenda passes approved as a as written. And now the consent agenda. Can I get a motion to approve the consent agenda? I a motion to approve the consent agenda. Is there anything in the personnel recommendations that changed since we looked at it
003last time? Uh, no. No, it's all been updated. Uh, continuing on. Uh, can I get a second, please? Second. Thank you. All those in favor? I opposed. Great. Consent agenda passes as submitted. Um, moving right along the, um, budget report, please. Cassie. Right. Good evening, everybody. Okay. So, um I am presenting for the end of May, which is our ninth operating month of this fiscal year. Um Peter, if you could scroll down to the narrative part. Um so, our fund balance is less in general fund this month compared to the same time last year. We have bigger revenues and significantly higher expenditures. Um, we are still in the process of transferring the credit card revenue from the general fund into ASB, but I do anticipate that should be happening in the next couple of weeks.
004Um, so that's um, really exciting. Um, it's been a very long process, but we are getting really close to having that ready to go. Um, revenue in May includes our basic aortionment payment, um, our local revenue and fee collection. We're also making sure that that monthly transfer from capital projects is happening. Our expenditures came in at 77.0 09%. So that's just um almost 2.1% over the normalized projection of 75%. And compared to last year, we're up by 5.36%. Um I think some of that is because the knee cut off was so much earlier last year. Um but it is a little bit concerning that we're still over that normalized projection. So we'll be keeping an eye on that as we start um in September for sure. Um, I do anticipate that as school is out
005and we have staff no longer here that the expenditures should decline. Um, when our staff get back, they'll be doing POS for 2526 and so that won't be impacting um the expenditures in this fiscal year. Um, for capital projects, our revenues are the same um based on tax collection. Again, we're doing those transfer of the salaries and um they're posted in May. We'll continue to see those posted through the other months of this year. Debt service fund is performing as expected. In an ASP, we have revenues um that are lower and expenditures are a little bit higher, but again, I think once we see that credit card revenue transferred, it's going to really even out. Um in a transportation vehicle fund is also performing as expected. Um any questions on these bullet points? No, I'm
006not sure where to ask this question, so you can kind of wait till the end. At some point, will you talk about the aortionment for July and how that may or may not impact us and do it for dummies? Sure. Yeah. Let me um Peter, if you can scroll to um the controller report, I'll go over the reconciliation items and then we can talk about that if that's Yeah. Um so for reconciliation items, um we do have one in both um general fund and ASB. It took me a little bit to unwind and I'm a lot closer than I was when I had to have this prepared for board docs. Um, I've got it wound back to March and that's where we're seeing an issue and we had some AC returns that came back. Um,
007they were paid out of ASB. Initially, they got voided and then they got reissued from a different fund and so there's a little bit of crossf fund confusion happening and so I just need to unwind that in Skyward and also with the county. So, I'm hoping that that will um be cleared out. I think because it's between the funds that's why we're seeing an offage of both of them. Um it's a little a little bit confusing, but um I'm hot on the trail and hoping to have that reconciled shortly. Um and then as far as aortionment goes, um those are the only two. I don't know if you want to scroll through to see the ASB one, but um noted reconciliation items that are in process. Um aortionment, um we're already in our lower aortionment
008months. Um but the state also determined that they were going to short us in May and June. So actually when I'm posting those revenues um May already was obviously done. I've seen June and have it posted they are quite a bit smaller and then they're going to pay us back the difference in July. So I think once we see that uptake in what they owed us um plus July will be a higher portion month obviously we should see revenues going higher. The good news is I'm keeping track of our cash flow between um all the revenues and expenditures and we're in a really healthy position. So, I don't have any um you know urgent concerns there. Um but it is a little bit shocking when you see kind of how much less there was compared
009to other normalized months. Um but paying really attention um close attention to that cash flow tool and we're in a good position. Yeah, of course. Any other questions? Um Cassie, I just wanted to point out and and and tell me if this is not true. This is what I understood reading the reports from the legislature that this is a new phenomenon for them and um for the public it's it's good to note that um the money that we get from the legislature they keep for as long as they can possibly do because they make money on it. I'm just being, you know, in a sort of layman's no mode. And so, yet again, I just want to state this for sort of public intent. The legislature is making it more difficult for particularly smaller districts
010to either project how much money they have or to use the money in the kind of rational way that you would if you were had a job and a salary. So, I just want to point that out to anyone who's listening. Um, it's something that that uh someone like me never quite understood the extent of that problem until I got on the board. So, thank you, Cassie. Um, school financings are uh they they make a labyrinth look like a freeway. So, thank you. Yeah, of course. Um and just one other a couple of other things to note on the fiscal side. We are seeing some really um great stabilization happening with our accounts payable going out. Um it was really lopsided where it was pretty low at the beginning of the fiscal year and then
011we saw really high months kind of at the beginning. Um, now that Kelly Murphy has kind of been in her role for a while, she's done a great job of making sure that we're paying bills on time and she's got that cadence going and so I anticipate that we'll continue to see that stabilized and then we'll have um some good data to kind of understand what each month should kind of look like from an accounts payable standpoint. Um, and then we um are finally officially done with all of our audit. We had our meeting earlier this morning. Um, so on the accountability side, we did have a clean audit, which is really exciting. Um, there were several exit items, which I've shared with all of you via email. Um, so while we're excited that we
012didn't have any findings and they were just exit items, we do want to make sure that we're paying close attention to those to understand kind of where those vulnerabilities still are so that we can make sure that we're continuing to make that process improvement and ensure that we're not going to have any issues moving forward. Um, and if you have questions about those, um, let me know or we can also set aside time to meet to go over that as well. You can. Thank you. Yeah. And I just I just want to say tied to that and tied to the audit um in the meeting um with Jess, Cassie, Vinnie, Jim, and Justin. I just want to extend incredible thanks um and I'm going to focus in particular in terms of Cassie and Justin in
013terms of writing the ship fiscally and putting us um in a much more solid fiscal position and I know it has been a long haul um but it was incredibly heartening and the work is absolutely incredible and I also know that to rightsize our district has been has meant that we have needed to insert process so we don't get into the position we were in last year fiscally um and have that impact our district and I know those new systems can be challenging for folks um I just want to extend my gratitude because in the long run it extends solid stability for our staffing and for our students so thank you thank you um is there We'd like to catch one. Um, yes. If you don't mind, I'm going to run down the hallway and
014drive out of here quickly. Okay. No, no, I'm not going to drive that fast. Hope the boat feels like cookies and Yes. Okay. Thank you all. Thank you. Um, outstanding. Uh, moving on uh to the decision portion of the evening policy 2022 for a second read, Dr. Allison. Uh, yes. At the June 12th meeting, uh there was a first read of this policy and some good discussion that happened. I appreciate the uh modifications that you sent over uh River and uh those were reflected in the updated version of this. So I recommend that the board approve uh for second read uh policy number 2022. Um I'd like to open it up first for any discussion before we vote. I may I also want to echo my thanks river. I know that changes were not um
015massive but the the intention behind them was really sharp and to always whenever possible be moving safety to the front of the line front and center is really important. So I really appreciate you doing that. Um if there's no further discussion uh can I get a motion to approve 2022? Motion to approve. Okay. Can I get a second please? I second. Thank you. All those in favor of uh uh passing 2022 electronic resources and internet safety. I I Any opposed? Great. Uh the uh policy passes. Thank you everybody. Great. Um again, Dr. Allison, here it just want to make note of this. 20 minutes ahead. National policy updates. Crushing it. There you go. I don't have any news of any national policy updates uh that have been communicated by OSPI. There's been a tracker that's
016been happening and uh the most recent one I believe was from the 20th of April. Uh there were just two news releases from OSPI recently. One was uh funding a statewide high school and beyond digital platform to make those um those plans uh be more uniform across the state. And then uh they are funding an imagination library of Washington uh coming up to provide access to resources for um students who need those uh at the younger grades or kind of pre prek uh resources. So that's about it from that perspective. The Imagination Library, isn't that all you partner? It is. My kids got that. It was great. Yeah, it looks like a powerful program. It is. Um, well, if that's I think that is all. I wish I had more. There's no no more. We
017should be glad. We should be glad. Yeah. Um, all right. That brings us to our second section of public comment. As we as we often do, we have a second period if anybody wanted to make a comment at this time. Um I do want to point out um that um Dr. Josephine Mocha, Joe Mocha, our incoming superintendent, is here in the room with us. Uh I know that's not public comment. I'm just speaking about it's a it's a change to our normal collection of folks. It is nice to see all of you back in the room. We haven't seen you in a while, dog included. Um any any public comment at this time from anyone here? Okay, great. Um well, uh board director remarks. Anyone have anything they'd like to share with the group? Thanks
018for coming. Thanks for coming. Have a great summer. Be safe. Yeah. Say one piece. I just want to echo what you said in terms of our new superintendent being here um and being really excited to work with you and to have your analysis of kind of the district and your your steering of that ship. And I I just want to say there's a lot of excitement and so um welcome. Thank you. I'm excited to be here. So thank you for such a welcoming staff and I only saw students for one day but I feel like I've been here for a long time. Hopefully a year from now it will just look like a blink though, right? It was a great um I would like to thank um our families for being home and waiting for
019us. Uh and also a big thanks to Dr. Allison for stepping up and being our superintendent this week and anytime we need your help, you are always willing to step up. Thank you so much. And Peter, of course, staying late. Thank you so much. for Jo. Thank you so much for taking the this uh journey with us. All right. Uh I don't believe anybody made any commitments that we need to note tonight. Okay. Can I just make a quick celebration? Yes. A point of order. Yes. I would just give a shout. I know our big graduation happened at the high school um several weeks ago, a couple weeks ago, but uh there were awesome celebrations at the eighth grade level and at the fifth grade level um as those transitions happened. Um I know that
020those students and families felt um celebrated and um that they're ready to take on the next level for their um for their students. So just want to give a shout out to those uh those two grade levels as they make their transitions in our system. And I think there was a kindergarten graduation also, I believe. So, and and I should say and a student graduation animal there was even an orca at some point. Somebody had an orca. Yes, I think that was for spirit. There you go. I guess I will one little thing I would like to note is that I had the great privilege of handing out uh diplomas uh with Dr. mihi on the stage at graduation. And just um something the thing that felt a little different from last year when I
021got to do that is I I just want to name that there was a real feeling from where I sat of a profound amount of care and admiration amongst the students that felt really palpable that they were really um I don't know it was just this very clear sense I had that they were um in each other's corner. in a way that was really um really front and center and really obvious. And that was a pretty it felt very lucky to be in the room with that. And I I had the privilege of going to the student link graduation. And because it is small, I believe it was 16 students including one family link student. Um, the thing that I thought was just wonderful was that each teacher and all of the para educators made
022remarks that were personal remarks for every student. And you don't get a chance to do that with 110 kids or even a hundred. And um, I have this is one of the things I love about fashion. um the the choice that the community gets to educate their children and it is because the community supports us that we can do that. Uh we could that we can have family and student link and we can have the um other programs that we could not afford if the state were the our only source of income. So, thank you to the community and thank you to our alternative educators as well. I wasn't going to say anything. I think that's a lovely note to end on. And um we like to keep it short and sweet when we can.
023It is 6:27. I know everyone I have some witnesses. I call this meeting adjourned. Thank you. Come on, it's all me.