WSD Board Meeting June 10, 2025

001All right, it is 6:33. I call the meeting to order. Please stand for the pledge of allegiance. I pledge to the flag of the United States of America and to the stands one for all. All right. First up, um, do we have any agenda revision? You know, it's not an agenda revision. Um, as much as presenter isn't going to be here. Oh, okay. So, it was Mike Darwin, so I'll still read the presentation. You're going to do it. Okay. All right. Um, are there any questions on the consent agenda? I have a question. on the field trips and the ASB funding. They're now listed as ASB- fundraising and I'm confused about the ASB funds and how they're how they're used, who who's in charge. Is that I I had in my mind somehow the students

002were in charge of those funds. Is that true? Yes. Yeah. Yep. So, the students are and this is specific to a couple field trips that are happening, right? Yeah. So, yeah, the students uh working with Kyla Richie, who's the the teacher and Misty Young with the high school, uh the students are responsible for approving those fundraisers. Can you walk me through how that I mean, it looks like these are the field trips we've sent teams to. Yes. For decades. Yeah, they are. Yes. So how how are the students involved in Well, so is there one specifically that you're just all the athletic field trips, the camps, the summer camps? Yeah. So all of those so so the camps for athletics for example, the coaches, right? Uh work with the the athletes and in many cases

003maybe even a booster group as far as their they have their own account within ASB. So football has a sub account somehow funds come into that from the games and uh not necessarily from games fundraising possibly could be fundraising. So yeah, we have concessions that we have a concessions booster group that's actually the Panther Foundation oversees our concessions. And so when a group works concessions, part of the proceeds go into their ASB account, right? And so for football, for example, if the football parents did the concessions, then that money goes uh that they've earned that for that evening, that event goes into that account and then it's identified for a purpose. So they get approval from ASB on what are they raising funds for. So there's a there's a like a a plan that they

004a template they complete when they have an interest in fundraising for some event or a field trip. So that goes to ASB is approved and then how they raise those dollars are typically identified in in their in that I guess I I ask only well for two reasons. some of the teams the students are paying their way and some ASB is kicking pretty substantial amount. Yeah. And that seems like a disparity but it should be transparent I guess. Right. Right. So and again I don't know again we could identify an example where uh students are are contributing some portion of it. U we also have house bill 1660 that uh for those that that can't afford it right that I guess have scholarships or something. Yeah. So there that's in essence that that portion is

005wave, right? So we know who those individuals are, right? Yeah. And then but there is yeah there is um through the fundraising typically there's there's uh work that's required by those individuals individual students. I don't know if you've seen car washes. There's a lot car washing car wash several times. Yeah. Yeah. So, so that's another example of of an event that raises funds for a specific purpose that's that's uh we that's been approved through the process. Okay. Yeah. I don't know if you have any context you want to add. I I guess I'm really only raising because that's an area that was kind of flagged by the external auditors and talking to people around the country that I know that work in education. That's an area that's raised by flag everywhere. I just ask how

006it works. Yeah. So, yeah, the auditors like I did. Yeah. The auditors said this year and they when they started with us that was an area that they were concerned about and there my knowledge and we you know there were no there were no concerns within ASB but it is something that typically um is something auditors are looking at. There's there's a lot of money uh that that flows in and out through ASB. There's a lot of clubs, a lot of uh uh different events that happen. And so that's why we send our our staff to ASV trainings. So they go to frequently or going to trainings. I think they're right now scheduling for either this this summer or for the first for in the fall. So those are offered to in our region. So

007the trainings are very important for Kyla and for Brian Wild and our secretaries in particular and middle schools that are also so our middle schools also have uh ASB. I saw that. Yeah. Um so you want to add any context to the Oh um just that for the fundraising part they all would do their own budget and at that point we asked them to identify all the fundraisers they plan to do. So they already have the fundraising packet filled out they submitted with this is how much we think we're going to raise. This is what we plan extended on and that all flows through into how we do their budget for the year which they're coming up with. And every time they agree to something, there's a very thorough minute of the student plus the

008principal plus the agency advisor signing off and approving everything that and are those are those money monies do they show up in any of the public budget information we get or is that kind of a separate is in your packet including donations and everything as a source charge the fee for separate that does get to. Okay. And then it that segus into another question I have that something for next year maybe. Um and we've asked about it in the past, but it would be really valuable to have a a sport by sport, club by club assessment of how much things cost or how many students are taking advantage of those things. Um I and looking at you know we're hiring all the coaches for the fall. Yeah, it's quite a list. Um I was surprised

009how many football coaches there are but half what campus hires. So, I don't have any objections or anything, but I think um we're looking at tightening budgets as you know better than I do um enrollment challenges and having that information ahead of time before some something comes up that we really need to cut something would be valuable. That's all I have. Yeah. So sport by sport, club by club and we we include like the stipens for each yeah club. So clubs have a maj of them have a stipen position not all of them. So some of the clubs that we have there is a stipen but for all of our coaches we can definitely share that plus the individual uh amount that's that's uh given to each program. So basketball, girls boys basketball like that

010amount. So Brian and and Jake could share that information in the wall. And then the numbers. So we would, you know, um we would go with like 24 25 numbers. Yeah, of course. Uh if we're going to do something early and then like they presented earlier this spring, maybe we have a similar presentation uh that might have and if they do it right, you know, after spring break, typically uh we'll know the spring sports for middle schoolers and then we would have kids are coming out. Yeah. Um, I mean, I I hope we don't face the challenge of having to really consider which sports we can afford. Yeah. Um, but if we do, um, for Warren is forearmmed, I guess. Yeah, you know, if we're spending I'll just make up numbers, $50,000 for a club

011that um helps or or serves three or four kids that is different than spending 10,000 for a sport that has 30 or 40 kids. I'm just curious. Yeah, that's a really good point. robotics which is we compete with CAS Hinson is one where yeah there's a there's an amount that we contribute and then and we don't have a lot of students that participate. So we are um you know making a decision on on that particular one. It's an opportunity that that not a lot of our students participate in. It's a phenomenal experience and maybe knowing that could encourage kids to participate. It's like look at this opportunity you have. A club that we support. Yeah. And you know, making it known that there's openings. Yeah. You know, some clubs like Club Unite is is funded

012through the grant. Yeah. The DFC and stop grant. I think it's the stop act grant. Stop grant funds that. And so that was one that we were earlier this spring concerned about because we weren't exactly sure what was going to happen. And so, um, if if it continues and that's something we want to do, which is the after school program for middle school students, right? Do we know that it's going to continue? Uh, I think we're we're optimistic. Good. But like many things, you know, we were with uh our the state superintendent was uh on today on Zoom. So, yeah, there still we're still in a wait and see. Yeah. Yeah. Not exactly sure what's going to happen. Okay. Thank you. Yeah. Thank you. Any more questions? I have a lot. Sorry. Uh, so the

013the meal price change, I just wanted to note that. So I guess my question is is that looked like the OSBI had some involvement in that change. Yeah. So OSI and USDA released a tool called the CL equity tool. And every year they come up with the new amount that you need to either of average with all your different meal prices. There's no different meal prices elementary, middle, and high. The average means to hit this certain dollar amount. And for next year, it's $41. Um, so you have to see what your account was in October of your current year, what you're currently charging, what that average is, and then you have to increase it to meet the new threshold. And they do have a cap. You can only increase it up to 10%. So, sorry,

01410 cents. So, 10 cents didn't get you there. Then you'd have to show that you have a shortfall and keep running your Ball through it. So, our time is going to get us all. Just seems weird to me that they said it versus how much it costs. Like, and they only do that for lunch. For breakfast, it's up to the district. So, you know, see there was no change in the breakfast prices, but just the 10 cents per meal for lunch. Yeah. And do you have a a gueststimatement on how the changing management of the food service might impact those prices or the def potential deficit? Um I mean hopefully if we end up going through the process and making the change um the cost analysis is that there should be a savings but as

015far as the prices goal well savings I'm just Yeah. Okay. Yeah. And then the increase in meal prices depending on the increase in food cost each year hopefully they either offset or there is revenue. Right. Thank you. Are we expecting to still have three schools under the SCP or have the requirements for that change? Next year we should have elementary school is going to be okay. We listed the elementary price lunch price 10 cents as all the other ones are four schools are going to be free. So they actually and we're confident that funding is going to be there from the government fairly for my understanding through 2526. It's 2627 that everything is still Thank you. Yeah. Thanks for that. Okay. How about anybody else? Move to adopt the consent agenda. I second. All in

016favor? I. Next, we have our student representative report and appreciation. Yes. So, before we say hello to our students for the last time, we do want to mention that Shalice is here and Shalice had a baby last week. Congratulations. I was gonna be answering questions. You're not supposed to. So, Okay. How's it going? Your last board meeting. This is graduation week. Clearly. So, uh, Saturday is graduation. You're all planning to be there. Yeah. Excellent. So, thank you for being here tonight. I know it's a super busy week and I think maybe even previously not all the students like would attend this like the week of graduation. So, this is pretty special. Uh, I didn't even knew it was an option. So, uh, we are so thankful you're here. We have, uh, some little items for

017you that we would like to give you. Um, but we'll probably, let's do that after you share some some thoughts with us. So, as I, as I mentioned them, um, before we started, I didn't have any questions for them uh, until I say that I had sent them, but I did say, could you please share with us like what's a memorable experience you've had either this year or uh, through your uh, K12 experience? Um, is there an individual teacher that maybe you want to recognize? And then what are your plans for next year? All right. Could you please start us off? Um, so a memorous memorable something this year possibly or through high school. What's something memorable for you? I'm not sure. Okay. How about we'll come back to you? Okay. Yeah. Grace, sorry, I

018took a sip of water. Um, I would say specifically with senior year, um, an outside of school trip that I went on for an ASL group and then throughout the school year, just the drama club because I officially resigned as president today. We held elections. Yeah. And you had to resign because we have new elected officers. Yeah. So, what was the trip? Uh, it was for music and motion as well. So, we went to Disneyland and did ASL show type stuff. Yeah. Great. Uh, I'm going to have to agree with Grace. I think my most memorable experience was being a part of Music in Motion. Um, it wasn't a school affiliated club. However, the two um main leaders of the group were Miss Grant and uh Miss Pilot Richie. Um, and it was like all

019my best friends were in that group and it was a super cool experience getting to go um, and perform as a team but also have fun in Disney. And that was my first time at Disney so that was cool. And I got to go with my little sister so that was fun. But that one will definitely go down at the books. So good. Okay. Mario, what are you doing next year? Next year I'm going to go to PLU. So, and you know what you want to study? Yeah. psychology. Great. Excellent. You're gonna live in a dorm? Yeah. Yeah. Great. Grace. Um, I'm going to Brigham Young University in Provo, and I'm trying I'm doing the prerequisites to do the acting BFA program, but if not, I'm going to go into political science and pre-law. Um,

020and yeah, I'm saying all the freshmen have to stay on campus in dorms. Good. Uh, I'm going to Westmont College and I'm going to study mathematics and then I want to get a master's in teaching after that because I want to be a math teacher and uh I will be staying on campus next year so that will be exciting. Where is that? Uh, Santa Barbara, California. So, I'll be in the spun. Maybe I'll learn how to surf. We'll see. She really cool to learn. So, yeah. I think Olympics are gonna be there like surfing LA comment about surfing in Santa Barbara. We went there to be a professor thinking and I lived there as a kid. I thought I'll learn how to surf. The water is so cold. Yeah, we'll see. Maybe I'll be used

021to it though. I was going to say if you go to the Wugle River, you're kind of used to it. But the but the locals that learn to surf as kids and surf their whole lives have to have Sorry about this. is in reality have to have their ears drilled out because their skull grows over the opening to keep the cold water out. So, wear a wet suit. I guess that's what I'm saying. So, use ear plug. I will wet suits. Yeah. Yeah. Anyway, congratulations all three of you. Yeah. You have a plan? Great plans. Amari, is there anything you want to share with the board um for the question before? If you want to share about Yeah, it could be the question before. Anything anything you want to share with the board. Okay. Um

022I guess for the question before like from like junior to senior year, I was a part of the WSU ambassadors and that was like a really fun program and it's like there's so many students like involved in it. So it's really great and then I don't know how to share with the board. um just like that. This has been a really good opportunity. It's been really fun to come here every month and just share stuff with you guys. So, thanks. I'm really proud of you for um sticking with us. So two years in a row and so you get uh the growth in just you in your confidence from last year this year has been phenomenal. So we appreciate you sharing with us what you're experiencing. Was there a graduation already started or is that

023has that happened yet? Yeah, if you get your AA then you can graduate from uh Clark. Yeah, it's on a Wednesday. And are you done with Clark right now? Um, no. I my last class is on the 16th. Okay. Grace, something you want to share with the board? Um, I guess I agree this has been a really good experience and it looks great on resumes and college applications as well. So, that was helpful. Um, but uh I guess thanks to Miss Scoba, I had a really good resume and I have a job this summer that technically is it's not like nepotism cuz my dad owns the dental office, but the business manager is who hired me and like read my application and I'm doing all the stuff to become one of the sterilization technicians. So,

024I clean all the sharp stuff at the dental office and clean the rooms and stuff. So, when's that start? Uh, the Monday after graduation. The sixth. Yeah. And then I work like 7 am to 4 pm every day. You mean busy except for the weekends. And then when does school start? For me, I leave mid August because we're setting up my older brother at Utah State as well. So we're just like whole family trip, but I start school on like September 3rd, I think. Okay. You know when you start? Uh I think around the same day. Same early September. Yeah. Anything you want to share with the board? Yeah. Uh so as you from the perspective of ASB as you guys know uh we went to like the just renaissance conference this uh last summer

025and we are also going again this year and it is a newer program to Wugle which introduces just a lot of new things. So I kind of just ask um for the future if uh future students come kind of asking for you guys to take on new ideas that you have an open mind and maybe accept new things. um and are willing to accept change in areas because there are some really good ideas and things that we've even implemented this year that have really already made our school better. And um I'm just excited to see where Walsh High School is heading towards in the future. And I also want to just thank you guys for this opportunity because it has been really fun to kind of be a part of something that I hadn't previously

026been a part of and kind of experience a new perspective of like what's happened within. Great. Thank you. Would you like to share anything with our student reps? Matt, I'm curious whether there's anything you can help us help us do to make this a better program for student reps next year and for years to come. Anything we should have done differently or we could do better? I personally don't have any complaints. I was only here a year, so I don't know if you kind of have something that might have compared, but um everything for me was smooth sailing and I never had anything that felt out of place for me personally. Yeah, I think it's um it's overall it's like really good. I think just the most important thing would be like um if there's

027like more um complicated questions to like um get those out in advance just like so that we have time to like prepare and stuff. And yeah, I think that's it. Great. Thanks. Okay, thank you guys. Appreciate it, Jim. All right, so we have a few things, right? Certificate card, of course, a journal. Yes. So, we are really thankful again for your contributions and I know it's it's a it's a late night and even when you were really busy, you would show up. So, we appreciate that what you share with the board and I know that they very much appreciate I appreciate what you've shared. We are planning to have more reps in the future. We actually have a policy now in place that says we are going to have students. So, you know, thanks so

028much. Oh, yes. And then we have these little items here if you're interested. We have two flavors. I think one is confetti and then I think it's a new flavor. This is the small one. Although it's a chocolate chip. So here. Yeah. Thank you. All right. I would love to get a picture of all of you. Goodness. We get a picture. You guys are on the board. Yeah, probably around. So if two of you want to go around so two decent Thank you guys. Thank you guys very much. Yes. Yeah. Actually, we're going to go right in the next Yeah. Perfect. Perfect. So, um, so WASA has a number of awards that are regional and state. And so, uh, I applied for an award for Riley who was Thank you. who was really doing some

029amazing work in a leadership role. So, um this is a letter that she received and I was able to give her that says, "Congratulations. You have been nominated to receive the 2025 Washington Association of School Administrators Student Leadership Award for the Colony River region. This nomination recognizes you for your exceptional leadership and dedication to student voice, school culture, and community empowerment. From serving on the washable school board to helping earn national recognition through the Johnston School award, your thoughtful advocacy and commitment have left a lasting mark. Your leadership both on and off the field truly exemplifies the spirit of this honor. So what a cool honor for for you and just your leadership throughout and Mr. Castle, Kya, they were very complimentary of you throughout. just tremendous leadership. We so appreciate all you've done and

030you know when you think about a legacy I think you like a legacy. Yeah. So what you started so we are excited about that. So you have a little certificate and there will be a plaque eventually. So congratulations. Thank you guys. Bye. Thank you. All right, we are moving on to our capital projects update. Yes. All right. Thank you. So, we have been providing you updates with our capital projects. We are so thrilled with the progress and again just thank you to our community for this support. So Les has um more updates. He's going to share with you um if you haven't been to the high school recently um yeah what you would see is on the roof the athletic side south end uh that we have individuals that are working on the roof right

031now. So that's it's happening and there's a lot of materials that are staged just to the west on my bus lane and so a lot of activity. So Wes has done a great job managing this along with Jessica. So Wes provide the update. Great. Um so just like they did last spring we're going to go through the projects kind of one at a time. Um the first the projects um is the boilers and the HBC replacement. Um uh the boilers are on order. Those were ordered a while ago um after the board approved them. Um they'll arrive in kind of like early to mid July for installation. Um the contractors are working um on the plan currently um at the high school. They are um very ready to start tearing stuff apart. They're waiting until

032the last day of school um so that they can start that and then do that in a way that isn't uh disruptive to students. um the security and uh I'm sorry, security systems. Uh and the ADA door operator project um GB Manchester is the vendor that we've been working with. Um they've been working swing shops, swing shifts over the last uh uh couple weeks, and they've done almost all of the wiring that's required for this project. So, they're running cabling into almost every classroom uh and into all of the exterior doors, add um gauze, cape, canyon and the high school. Um so they've been very very active. They they anticipate finishing the wiring part of the project by the end of the month. So they've made really good progress with those swing shifts. Um and

033then they expect that the security the new security systems will be uh up and running into early August. Um uh and then they'll finalize all of the stuff before we kind of start back in September. Um project five is the high school route. Um this is the one that's the most visible to people out in the community. So anybody coming up to the high school on either 39th Street or J Street um on the south end of the building can see that we've ripped um all of the shingles off of the top of the wait room as well as the small gym and then part of the athletic entrance. Um we worked with the um administration team at the high school to prioritize areas of the building that we could start work on a little

034bit early to kind of maximize the amount of time uh for the construction project and trying to squeeze it all into this summer. Um it is still, you know, they're up on the roof. It's still noisy. Um even though they're not on the roof of the gym, you can hear the noise inside the gym, but we picked those areas that we think it's least impactful for. Um uh when school ends next week, they will start really ramping up the work across the rest of the building. Um if you go up there right now, you'll see that they finished putting for those two big areas. They finished putting down the underllayment. Um and they have the shingles set out to start uh um doing them. So this project is well underway and very very uh visibly

035making progress um the gauze and halfway one because those are the flooring updates to the hallways. Um obviously something that we can't tear up while people are still walking on them and that's uh happening through uh the next couple weeks. Um we're working with the contractor. They have the materials staged. So it's already um in a warehouse waiting for the installation. So, they're well poised to start as soon as uh we give them the go-ahad. Um they're coordinating with our cleaning teams that'll be working in schools so that they're uh doing this um in a way that isn't excuse me disruptive to the rest of the um work happening at both of these sites as well as coordinating with the other contractors who are um going to be on site either working on the security

036systems or other projects. So um when we came to the board um in May and talked through the high school roof projects, one of the um decisions that we had to recommend we didn't go with a metal roof um which uh created a savings even though the metal the metal roof would have been far more expensive. It was outside of the um set of funds the district had available to be able to do that. Um, we appreciate the conversation that happened, you know, in the coverage by that post record, um, helping explain that, you know, it just wasn't going to be feasible for us to go down that route. It did free up some resources, which is provided a little breathing room within the project budget. So, um, we had originally budgeted, I think around

037$3.6 million for the high school route project. Um, we anticipate spending pretty s, you know, quite a bit significantly less than that. some of the other projects and we talked about this as you were approving those along the way. They are more than what we had budgeted. Um all told we anticipate having kind of close to a million dollars in the levy funds um that we can re um kind of allocate back to the other projects. Um one of the more expensive of those is to do the DDC work which is the control system that runs the heating and air conditioning um at Gau and Hathaway. It's the same system that we're replacing at the high school and keyorn sky. Um it has the same set of issues. It just didn't fit into the budget

038originally. Um and with that breathing room, we'd really like to get that taken care of. Um when it's not working, people notice. It means that we can't schedule the air conditioning or the heating to work for events. Um we get all kinds of complaints from uh staff and families about the comfort level of classrooms and it's really important. Um doing that would use up about twothirds of that uh capacity. So it's about $330,000 roughly for each of those two schools. Um it will will require board approval, but we don't have something for you to approve tonight. And so I'll work with Aaron on what the timing for that looks like. Um it might be a project that we can do in the fall, but we have to be mindful of getting it back up and

039running before heating season starts. Um and so we'll uh kind of talk that through with our um construction management team and come back with a proposal. The other project would be to um work some more on our security systems. There are some new um state laws. So uh this last legislative session or actually in the previous legislative session the Washington state legislature passed homelessness law which asks uh school districts around the state to be working more on modernizing um the systems that are used for lockdowns um and for enhancing notification to first responders. Um we're well poised um at most of our schools for that. There are a few things that we can do at jumpy guard and CRG that kind of finish that set of work for us. Um they would include things like

040adding strobes into some of the really noisy spaces so that there's a visual indication um in the event that people can't hear the PA like my train is going by. Um uh so that would be part of it. It would also replace the card readers that are on all the exterior exits. So they have one set of card readers that'll work districtwide. Um the other piece of the security work is to add back in um this campus's buildings. So the district office maintenance and transportation buildings. We had pulled those out early in the kind of the roughing in of the budget. Things we weren't confident that we we would be able to afford it. Um and the security projects did come in over budget, but it'll still fit to stick those back in um with

041that capacity from the Ruth project. So any questions about that? It seems like there should be some cost savings if we can bundle the the controls from the different buildings same contractor at the same time. Is that true? And if so, it's a way we can expedite it. Um so we still yeah we so our um we're working with district legal council to better understand their procurement method because it is a um piece of software that's limited to a sole source of supply, right? So there's only one. So like we want the same exact system in all of our sites. We're very happy with it. We've been working with it for a long time. Um and so we uh can do a soul source agreement for the software part of it. But the installation, at

042least our understanding of the way that um the public works rules apply, we have to do a competitive bidding process um and that you know follows the state law. So, we're working with legal counsel to make sure that that interpretation of that is correct. If that's correct, we'll run an RFP process. They'll be um we anticipate there's only one vendor that is the one that can install that software. Um and so we would run the process, come back. That's what happened with the um uh the project that the board approved with with WashU High School. Um and then but we would need to have you all approve it because of the dollar amount. So, it's above there's a $300 $300,000 uh threshold for public works projects where it definitely requires the board's approval. Our local

043limit is 75,000 anyway. So, it triggers both of those where the board needs to take action. Um, and we don't think you can do it through a resolution like you did with the purchase of the void groups. So, um it's definitely something that we need to bring back to you. Um I anticipate that that could be in August. Um, we will also be working with or I'll be working closely with um, Superintendent Hansen to talk about kind of options if we find a way to do it um, that we can expedite the process and then start the work earlier. Um, it probably would require a special board meeting um, to get you all to fill you in so that you have a good understanding of what you're approving and then to get approval. I mean,

044it seems to me that the ultimate cost savings in energy, the sooner we do it, the more we save. Yeah, conceivably these can result in energy costs. I think with the high school project there wasn't a huge savings. It was like three or four percent. Which is it's still a big number. It's just not 20%. Yeah. Okay. Any other questions? Are the costs for all the other projects preset? Like is there a risk that I could So we still have a contingency built into each of the other project budgets and we did work with um RNC. So Adam and Dan who are supporting the construction management um are really comfortable with that. We are finding as we're ripping off the shingles at the high school for example, there is some dry rot underneath the shingles

045particularly in um places where the roof leaked a long time ago. It got patched um and there's been some moisture that's gotten in underneath it. Um, I think the like there's a couple hundred square feet of that and there's a per like square foot price that was built into the bid document um that you all approved and I didn't look it up. I was meaning to do that all day. Um, but that turns into a multiplier that is part of that contingency. Um, but Adam and Dan looked at the program budgets as well as the size of the contingency that's built in. Um, and they're pretty comfortable with us moving forward. Um, we will also have a much better sense of like that as a scope of work because that's probably the biggest the single

046biggest potential. Um, once we rip all the roofing off, we'll have a really good sense of what the impact is there. Um, and I anticipate that that would be before we come back with let's do this set of stuff. Any other questions? So, one of the things that we want to do is publish on our website the this information. Yeah, with with amounts like dollar amounts. So, we're closing in on kind of to your question, like when can we publish with specific amounts or approximated amount. So, we're getting closer to that. We want that to be on our website. We did uh send something out to the community uh last week that had some information, but we've been able Yeah. We want to get like we don't want to publish another set of numbers that

047is different than the numbers in the levy, right? um and then have people be confused if they change again. So, um and I anticipate that over the next week we will finalize that plan and with kind of the board's approval that um these fit really nicely and they were part of our scope of work originally, we just pulled them out. So now we're putting them back in. And so with that direction, I think we can um publish that kind of table of the things. Um people who have the information from two years ago and it is still on our website somewhere. Yeah. Um will note that things like the DDC controls project is way more than what we thought it would be um at the time and the security projects have gone up a lot

048in cost but the roof will be less and that savings in the roof is what's going to pay for the increase in the others. Right. Thank you. Thank you. Yes. Really appreciate it. Okay. Um, next you grab the mic. We've got our um discussion for the timeline and interview process for the district. So, we have the budget preliminary budget presentation. Just kidding. Shalice is here to present the preliminary budget for 2526. So, she's gonna get that on the screen. And you have a copy of it. Yep. color one and chalice did request to be here in person. Okay. I did. I got asked several times if I was Thank you for coming. We appreciate you. It's great to have her back in the building. Yes, she will. When she's completed with this presentation, she's Yes.

049Okay. So, um just to start out, so this is the preliminary budget for 202526. Um the budget tool that OSPI releases is called the F195. They didn't release it until last Friday, so the sixth. Um and so this has not been put into the system. What happens once it gets put in is the ESD is notified and then they review come back with questions where there might be changes. So I just want to note that that it hasn't been ESD reviewed yet. Um so it there could be changes and if there are then in August I'll know anything that they came back that we changed but on our side we don't have any changes. Um so here it goes. Okay. So this is just our fun summary. So, um, the school district has five different

050funds. So, the general fund is the one we spend all of our time on and focus on. Then we have the ASB, which is run by the students. Um, debt service, which is where our bond payments go in and out of, capital projects is less just communicated about, and then transportation vehicle, which is where all of our yellow bus purchases um, go through. Um, so this is just an overview of the budget for next year of each fund. Um, and then we'll go into more detail on each one. Anybody have any questions on just the overview? No. Okay. Okay. So, the next slide is our enrollment. Um, so we're required by the state a few years ago what what's called an F195F is a four-year forecast. So, we put in our budget for this year

051and then throughout the presentation you'll see kind of a four-year forecast for each fund. Um, so focusing on 2526, we're budgeting including um WLA which is including our online schooling um or and remote learning um 2438 FTE. And so the revenue that state provides us is based off of the green number. So the 2438 is how we're funded. So everything below it is funded in different um ways by the state, but it's not within our general aortionment. So they fund it separately. like we get a bucket for running start that's thought to as we get our running start invoices the money that we're getting from the state hopefully should it we're pretty much passed through for the running start and same with open doors so we have a estimating 100 running start students and then

052open doors um the budget is five and those are funds that we do receive and then we pay the invoices with the funds we receive so we're really a flow through for both of those items Um so the focus is on the 2438. So one thing to to consider is so TK 60. Yeah. And currently we have we have more sections. So it's closer to 80 and the state has planned for us to have 80. Right now we have uh Congress is still meeting with TK students coming up. So it's possible we'll have a fourth TK and that TK would be at CG. So we will work on that right now. And so as soon as we we'll let you know when that happens. Just for clarification, the money we get is not this number.

053It's the real number in the fall, right? Um so on our budget September through December, we get money based on what we say we have. So every month we're reporting our enrollment but the state is not giving us money based on our actuals only on our budget. And then in January they true up everything okay and we start getting money. So in January we could lose money if our enrollment if this projection was too high or the way you want it to be is in January you're seeing increase in your aortionment because your enrollment is higher than you projected which is the route you want to go. Yep. Yeah. Thank you. Okay. Okay. So, first fund is the student body fund. Um so, this fund, as we talked about a little bit um earlier, every

054single school um is given a deadline by Kim and I, and they go through and um all of the clubs meet, all of the sports meet, and they come up with what fundraisers they think they're going to do, what field trips they plan to do. They fill out all the paperwork and get it approved. Um, and that determines their budget. So, they fill out summary forms of this fundraiser, we think we're going to get this much revenue, this much expense, this is our, you know, total net. And then, um, Kim goes through it, asks any clarifying questions, and from that it all goes to me, and that becomes their budget. though the business office doesn't really we put it together but the ASBs each individually did their own budget themselves with help with their from

055the ASB advisors and just kind of jump back to your question. Here's a picture with three different groups, right? So, Kelly Gregerson working with his drama club and so the the musical is an ASB event. Uh he has class shows that are not ASB. So, there are funds that he can utilize that come from uh from the district funds for uh those classes. But the the musical is is not one that's more of a club show. and then volleyball and cross country. So they each have their own. And I think there's each one of them I think have a plan for a trip a camp this summer. And it's not by grade though, right? Like it's all um by school. By and by sport, right? And by sport account. Okay. Yes. But it's not like

056the freshman has their own account. They do. They freshman do have their Okay. So it is also by that Yeah. There's there's so like the seniors uh you know they'll maybe there's a senior gift right they're going to be providing they they've been fundraising for that ninth grade they're fundraising that's why they they they host dances sure the AFB can create new accounts. So if new clubs start or maybe a club stops then they'll do meeting minutes and they'll add a new account or close an account depending on what's going on. How often does that happen? Um the closing of the account, we did a couple just clean up clubs that haven't happened in a while. Um so they closed them out and moved the money elsewhere. Um but we haven't done any ads this

057year. So I think it's pretty rare. I think we did add one last year at I think was there might have been a few others, but that one specific. Okay. So, any questions about the ASB? Okay, so the next one is our debt service fund. Um, so the debt service fund is where our bond um dollars come in and out of. So, we use this fund to have the balance to be able to pay our principal and our interest payments throughout the year. Um, so that is really why the funds are sitting there. Um, and you can see in the expenditures that we are estimating to have another bond refunding just like we did this year with the 2015 bonds. We have the 2016 bonds and so they will look at that time to see

058if it would be a positive thing for us to refund. Um, and so we are budgeting that we're going to refund, but we won't know that until our bond council lets us know if it's favorable to refund. Any questions about that? Transfer. That was mine. What are the transfer out fees? What's that? Yeah. So, um, last year the accounting manual that the districts go by, um, approved an additional type of transfer. So, normally you can transfer federal forest dollars that you receive and that they go in debt service throughout the year and you can transfer them, but you can only transfer them to capital projects. And last year they agreed that any interest earning, so the money that's sitting there is sitting in investments. So any interest you receive, you can also now transfer out,

059but only to capital projects. And so that 424, that's the interest that's been earned in that account. And we can transfer it, but only to capital projects. I want to make that very clear. So only Yeah. So in capital projects, you'll see a transfer in. Thank you. Seems like that should be on the in side as well. Yeah. So when we get to capital projects, you'll see a transfer in. No, but I mean in this in this budget money leaving, but there's no interest in. It's past money. So the county just decided we can do this. So it's not interest that we're going to earn in 2526. It's interest we've earned in past years that we're going to transfer out. Is this many years worth of interest? Um it's about four. Okay. So it's okay

060so two things is she impressive or what great response and then the bond refunding I'm not sure if any of your like your your heart I rate went up at all little bit we've done it yeah know it was fine actually saw that's a big it was a big savings yeah expect that we'll have more conversations makes sense any more debt service questions. Okay. So, the next one is the transportation vehicle fund. Um, and so in the transportation vehicle fund is where we buy all of our yellow buses currently. Um, there is legislation out that they're not fully they haven't fully deciphered how it's going to be, but we might be able to start purchasing bans out of the transportation vehicle fund. I've been told to just wait until September 2026 because they're not sure

061about how it's going to look. So, next year. Okay. Yeah, that would be sober. They did ask about it and the reply was please wait. Wouldn't it be so beneficial for us? I feel like we could do that. Supervisor S was he was very interested. So, yeah. Yes. Yeah. And so the transportation vehicle fund um David is very involved in. And so all of our buses go on a depreciation schedule that OSPI keeps. We get depreciation money um every July um for all of our buses. And why you want to keep all of your buses on that depreciation schedule is once they fall off, you lose the revenue and you're using that revenue to repurchase new buses. Um, so you want a constant rotation of new buses so that you're getting the revenue in to

062continue to um, update your fleet. So the depreciation listed there for revenue is just an estimate of what we're going to receive at the end of 2526 for our depreciation revenue. And then the purchases, which we already have put in a PO for um, but buses take pretty much about a year to come in. So, we put in the purchase order maybe now four months ago. Um, and we're expected to get them around April. So, anytime between February and April. This year, we got our bus, our last bus came in in April. Um, but it's 835,000. It's three large buses. So, the D84s, so they fit 84 students. Not a question about this, but requests for for future. It kind of falls in line with all of our capital stuff. It'd be useful for me

063at least to see a a kind of a snapshot inventory here of the buses we have, how old they are, where they're on the replacement schedule, just where we at. Yeah. And we have that to review it every year for us. But I think I'd like to see it just for information only. Yeah. I'd like to be able to brag that our fleet is in great shape. There you go. Okay, so this um next slide also goes with the transportation vehicle fund. Um this is a seven-year picture. So for the state requirements, we submit our four-year forecast. Um this is seven years. This helps David go through and him decide. The bottom is kind of his estimated plan of the buses he would purchase each year. So three large buses in 2526, two smaller buses

064in 26 27 and so on. And then depending on the legislature that might this plan may change with adding in bands or adding in the micro buses. Um but so far this is the current idea he has. Yep. And then the estimated expenditures um according to the buses with the depreciation. This is kind of related but you know bringing us into knowledge at least about how the routes are defined. Why is my neighbor's kid go there and my kid goes here? Just some background on how those decisions are made. Um especially as we look at the at the big capital projects picture. Um just knowing how that works be valuable. I've been looking into that after you and I talked about that. Okay. So, I can I can help with that a little bit just

065on that side of it. Okay. So, now we have the capital projects fund. Um so, as we've talked about in previous board meetings, um we have our capital projects facility plan which is currently being updated or is has pretty much been updated. Um, and we account for that money in the budget every year. Whether we're going to actually spend it, like buying the land, it's accounted for in the budget in case we were to spend it. It's better to estimate that you're going to spend the money and get budget authority to do it than not and have to come back to the board and get that budget authority, which then has to get reapproved by OSPI. It goes through the whole process. Um, so that's why you see a huge capital projects um, expenditures coming

066out. Not that we believe we're going to spend 100% of that money, but it's giving us the authority to spend it if we needed to. And what's the transfer out on that one? The transfer out is our tech levy. So that happens every year. So it's a capital projects and tech levy, but the tech expenditures come out of the general fund. Every month we transfer it out. So what that is doing is that's the authority to transfer that much money. Not saying we will transfer that much of the levy, but we can't transfer over it without coming back to you and asking. Thank you. When we put that levy in front of the voters, is it I don't remember age sending in. Is it specified how much is for tech, how much is for capital?

067We do specify that in the yeah in the communication plan that we do we have a dollar amount just like we did with the um individual projects but the construction projects there was a line item and they're in that same group together. Okay. Um so there was a line item for technology. It's about 950,000. Thank you. Okay. Any more capital project? Okay. So the the bigger um fund that most people pay more attention to is the general fund. And so this is the summary for the 2526 school year. So this budget includes a reduction of around 1.4 million um as well as a reduction in student enrollment which plays a huge part in the revenue um of four around 4%. So, as our student enrollment goes down, our state portionment, which makes up the largest

068piece of our revenue, also goes down. Um, which is where the reduction um in expenditures comes in. So, this budget also anticipates the district being able to keep a 7% fund balance while striving towards 8%. Um, and it does include a $50,000 transfer out of the general fund to the capital projects fund for turf replacement, which happens every year. Um, we did not put it in the budget last year and then I believe at the last board meeting you approved a resolution for us to do that transfer. It normally is in this main budget resolution to just do the transfer every year. And is that kept as a separate pot for the turf? It is. And how much is in that pot? I know. Oh man. Um, I want to say there's around 500 500

06910 years worth. Yeah. Okay. And that's Do you have any idea how much that project is? probably closer to you know yes we think it's a lot larger than what's okay 10 more years or an alternative plan yes yes a partial coding yeah okay so just the overview of the general fund summary are there any questions okay a question about the 7% yes we say 6% we have had 8% % now it's 7%. How do we decide that it's going to be seven instead of something else in the budgeting process? Oh um so with the state we run what's called an F203. That's what gives us our estimated state aortionment revenue. So when we get our enrollment we fill out a ton of forms and it comes back with this is how you're going to

070get your revenue. And then we had an estimated cut amount. remember it was between 1.3 and 1.5. Um we ended up around 1.4. And so that factors into what your ending fund balance is going to be. As we um do the budget, we went to every supervisor and they kind of gave their budget amount, what they think they're going to need to spend. And so coming up with that and where we think we're going to end just ended us being at the seven. The problem with the 7% is the board um resolution wording is that the percentage is based on of the total expenditures of the year before. So the percentage changes every year because if one year your 7% is based on 40,000 and the next year your 7% is based on 45,000 that

0717% is a different amount. So that's really just how the math works out when you follow the board policy based on the expenditures. Then we have so this is what we're budgeting that we have student enrollment that dictates. So this year we've uh we were had a few more students than that we had rejected and then we've held our students and they we've stayed pretty steady for all. So um if we you know if a similar thing happens next year and we have more students who are more student and if we you know fewer then you know that that percentage you know we know that part but as far as like as she described how how we're budgeting and we we settled on 1.4 4 million as far as reductions. Um and and the year

072is not over and so uh staffing moves happen in uh later June sometimes July and August. We have two positions that are opening and we have a bill and so depending on you know who fills those that that amount of you know it depends on their level seniority and so there's a variety of things that would impact um you know what next year's going to look like what that ending fund balance is going to be but and maybe that doesn't answer your question like how we settled on like 7% versus yeah I was trying to figure out 7% of what these figures could not because what you're telling me is that 7% is based on last year's figures because that's how the resolution worded. Yeah. Is that resolution worth revisiting? Um yeah, it's a little

073bit different than what I'm used to. I'm used to it being this year, but it says of the previous years. Yeah, that's something we could we could definitely better sense. Start having conversations about that, too. Yeah, because I know that you have conversations about any fund balance when you get into Yes. bargaining. We do. And yeah, and if you looked at this understanding that I think is critically important. Yeah. Yeah. It came up in the call with our state superintendent regarding districts that are in bing conditions or hang in that direction. So absolutely that's something that we could discuss. like what what assumptions are built into this expenditure model with regard to our labor partner negotiations, right? So, yes. So, we did when we do our budgeting and we know that we're we're bargaining with

074with three groups or four groups. Yeah. So, we we do as we as we um do our our enrollment conservatively, we also consider like what how how could we have done? So, uh because we currently don't know. I know. Yeah. So we Yes. So we use uh different methods um because we knew Yeah. We knew our Yes. So we have a variety of plans and then as we approached the end of the school year now we knew with our searchs that that we had an agreement. So that was pretty easy but you know in February when we didn't know and we were building our plan we had a variety of plans and so um there's been a commitment that Shalis has asked for regarding you know because this is the budget. So, we've we've landed

075we we're this is where we think we're going to be, right? But that's that's a really good question on what if what if it doesn't go the way we thought it was going to go and that can go either way then then that you know we have to we have to adjust and then in July or in August we'll have those conversations that we we needed to adjust our plan. Yeah. So, I would say that the budget is built off a conservative plan that revenue might come in low, that expenditures may come in higher. Um, because you want it to be conservative and not that you just weigh overshot it. It'd be better if we spent less than what was in the budget if we received more money than what's in the revenue. But what

076Aaron was saying is at some point you have to decide this is the budget and we're done with it. Which I did I need to pick a day and then we're done. They changed and it changed and then we we it was like that's great but it's not going to the budget. So cash had a particular Yeah. You know there's so many little things that that changed it. Oh yeah. Um how many custodial hours we're going to have? How many pairs are we going to need? and and when Connor's supporting uh the special ed program and we have additional students come in that require more support then you know that's something that in many cases we're required to do right. Yeah. One or two students. Yeah. And then when your fund balance is really lean,

077then you've got to think about so what what are we going to give up in order to add? If there isn't aortionment for those individual students or or there's no grants or anything available, then we got to figure what we're going to reduce. So and again that's why we should have that as this year not last year, right? Doesn't that make sense? Okay. So the next slide is just looking at it in a different format. So this is the general fund just our revenue. So the revenue in the budget is 51.8 million and this is how it's broken up. So you can see the state which is our state aortment is 75% of our revenue. Um local which also includes the levy but includes local grants, local donations. Um the tech levy is transfer that's

078local dollars um 21% and then our little pie at 4% um is our federal money. Any questions on this one? Uh so the next slide, same thing but with expenditures. So we're budgeting 51.6 six um in expenditures and this shows our breakout um by our large buckets. So we have 82% is salaries and benefits. That's normal to see that really is always your biggest bucket and then we have 6% supplies and materials, 12% for just services and then really small um it's the 05 is travel and the 0.07 07 is capital outlined. It's hard to kind of identify that in the graph, but it's very small. So, any questions on this one? Okay. So, um the state requires us to show a 4-year budget forecast. Um the this first one is the general fund summary

079going out to 2829. There is a caveat on it that's noted on the bottom that the four-year forecast is based on known information at the time where there's legislative sessions every year that have impact. We know there's federal things that may change that have impact. Um, and this is also anticipating that enrollment is going to create is going to continue to slowly go down. And so this is projected that they're going to continue to be budget reductions including staffing positions. Um, so the forecast part is not my favorite because it's really just a shooting like an arrow in the dark. Um, but that's what would be submitted to OPI if the budget was approved. Sorry, I didn't ask this a minute ago, but the expenditures part. Yes. Back to the the coach stipens and stipens,

080is that paid out of these monies as opposed to the ASB fund? Yeah, we pay coaches out of the general fund and and club leaders and everything. Okay. Okay. Thank you. Any more questions on the general fund four years? Okay, so the next one is just looks like a lot of information. This is the other four funds. So 2526 is what we just went over and then it forecasting out. Um they all pretty much have a forecast, but the ASB we just keep the exact same for all four years because the ASB students are going to do what they want to do. And so there's really no me playing with it. Where debt service fund is based off our debt service payment schedule. Um capital projects is mostly an estimate. Transportation vehicle is based off

081of our depreciation and our plan of spending the buses that we saw in the seven-year projection. I need no like a lot. Okay. Okay. So then we have our 2526 investment highlights. Um I'm just going to let you scan. You probably don't want me reading through them, but I did add some of the capital projects um items on there. Um yeah, any great investment. Yeah, this isn't all of them, right? Of course, they're similar similar to uh last year that we've identified and so there might be more investments we identify as a result of, you know, a grant that we find uh that we can add support. I'll throw my comment in on that. Um and really believe on the concept of building on strengths. So arts is an example of that. Yeah. Um much

082as I love the arts and I'm committed to the arts, um the changes happening at the federal and international level with regard to scientists and that coming from a research university where half the grad students were international students because there were not domestic students that were qualified. I see there and that is an opportunity for every school district in the country to help fill that pipeline with potential scientists and engineers so that we grow our own scientists and our own engineers and we are not as dependent as we currently are for foreign students as medical doctors as engineers of all types as scientists of all types and I would like to see you know the recognition that Mr. Bower I think is getting recognition that Mr. Rice has gotten. I see science as a strength

083that our district has and I would like to see us build on that strength. Thank you. So any question? Thank you. I have one. Um, if there's litigation against the district and insurance doesn't cover it, what fund does that come out of? Good question. Yeah, great question. And do we have a contingency at all? There is a contingency within the budget. Y and then just as a reminder to everyone, so um the budget is going to be submitted to OCI. ESD will review it. Um July 10th, it's posted on the website. That's the deadline for that. We'll wait until the ESD is reviewed to see if there's any changes. Um when we meet back in August, the budget is on the agenda for approval. That is the drop dead date. Um it has to be

084approved before the end of August um to go to go to the state. So, if you look through it and you have any questions or wonders, please ask before August um so we can get anything changed that we might need to because by the time we meet there, it's approval time. Thank you. Yeah, thanks for coming in today. Yes, go ahead. All right. Okay. Okay. Now, we're going to discuss the timeline and interview process. Yes. So, you have a vacancy document and we have a vacancy district five. So, we're going to need to fill that vacancy. As much as we are saddened by uh Mr. Carbon's decision, we need to fill that position. And so, uh this is the timeline. So, similar to last year about this time, um, this is a little bit different

085of a timeline because we want to have a little bit more room. We're right there at the at the 90 days and so we want to be uh not so close to that limit. And so, if you look at this, I want you probably had a chance to look at it. Um, so tonight we're discussing it. Um, and then we have a plan to advertise on our website the post record. Uh there'll be a press release, Facebook and parent square communication. So see what the interest is. Yep. Uh and then that'll be uh open till July 24th where it will close. And then August 12th, so we have a special meeting. So August 12th is our first board meeting um on Tuesday the 12th. Then we have a special meeting before which we would interview

086uh candidates. Uh then have a discussion in executive session. uh then have a decision uh and then at the August 26th the new board director director would be sworn in. So how's it look? I wish we could expedite it but I don't see how. Yeah, I I think only in you know the posting that amount of time if we adjusted that amount of time but then we're in July sometime and so unless we wanted to have a special meeting in July which particularly Yeah. Um I mean only there's only one individual who filed as a candidate. That's correct. And um and if that individual is a sole applicant, is there a way to um not take such a long time on the process? Yeah. So I I can certainly look into that. I think that

087that you know we we uh mitigate risk by following a similar process that we did last year. I also understand a desire to uh to get someone in position. So we don't have anything in between there. We we don't have any in between there you know and times up. Yeah. And anyone who expresses interest uh can certainly reach out to me and I can point them the direction that was a lot of resources. There's training coming up. So yeah, I'm thinking that it the sooner that person is able to start coming to meetings and become acquainted with the district, the better. It's one of the reasons that I've resigned so soon, right? And if the we have timelines I I don't know whether they are statutory or board policy. If they're statutory, we have no

088options. They're board policy. the board can always take actions to not follow board policy. But even if we speed it up, are they missing any meetings? Because we don't have any meetings during that timeline. I'm thinking primarily of in August. Uh you have a board retreat scheduled. You know, it is it and it is um the plan was going to be the the afternoon the 12th. So you're right. And so we can and that can be adjusted. So maybe we we move that that retreat to a different to a different date because of the situation. So maybe that's you know maybe it's in September. Yeah, I think that would be I would like to include that person objective is to get the person involved as soon as possible so that they have a learning start.

089Yeah, good point. And you know what's helpful is we have all of our board meetings recorded and available. So if someone wanted to get a sense for energizing decisions that are made, yeah, they can they can watch. So Chuck, thank you for Yeah, I appreciate that. And so we can look at moving that retreat date because we don't want to um there's someone, you know, clearly there's going to be somebody and so we want to make that decision and it was going to be on that day. So that's the time we're using that time. I mean, if I were a new incoming board member and you all just had a retreat and I wasn't involved, I would feel like that was a mistake. Yeah. Okay. So, and one other thought on that is that who

090comes to the retreat is whoever you say and person may not be formally inducted as yet, but if it's clear that's going to be, you can invite them. Okay, that's a good point. There you go. Yeah. So, we'll look at a different date for the return. Yeah. later in August. Okay, that works. So, other than that, looks good. Looks good. Yeah, the rest of it. We need to approve this or anything? No, that was just a discussion. Okay. Yep. All right. We've got discuss the middle school gate fees. Yeah. So, I just wanted to I I think we had talked a little bit about this earlier. So, uh there'll be a decision in August. I would like to see us u charge. It's it's what our middle school the the schools that we compete against,

091they're doing that. So, we'd like to introduce the the admission prices that that are being used in the in the in the league. So, it's $3 for adult uh seniors 65 or over, three $3 for students without ASB, $2 with ASB. Um we can use Gulpan for that. And so, it's uh there's, you know, for those families that choose to use GoPan, that's pretty convenient. And students that aren't ASP would be students from a different school. Do they charge us more? Yeah. What's that? Do they charge our students more to go? Yeah, it's the same. Yes. Yeah. So, it's we're doing what what I would be proposing is what other uh teams do. Are you looking for action? Uh we are not looking for action on this. I just wanted to let you know that

092that's what we are interested in doing. Now, our facilities make it a little bit challenging. For example, football. uh just because of how it's um it's set up. So that can be a little challenging. We haven't really discussed uh how we're going to manage that. The other sports there there are really challenges like volleyball uh cross country might cross country probably is a little bit challenging as well. So sports cross country. So that's that's why we've got to decide. I've got to determine that. I don't know that. And so Jake will help me in in answering those questions. And so it might just be that that's that's not an option for cross country uh for football, but I think uh football probably we can figure something out. I know Mr. Cook had some ideas and

093I talked about it I think last football season. So I Yeah. Yeah. And I know that they're both both principles are on board. I know the league certainly would would like us to do that. And then the funds go back to the programs. So like if you pay to go into a basketball program that but they will go into uh to the school budget and be available for um you know for athletics activities. Yeah. For activities athletics and activities and we do have a process for those families where it be a hardship where they can get exemptions. Yes. Yep. And then um would it require fencing? Well, you know, possibly. Yeah. That's what that's what we had to work out is how how old is it? you know, we communicate where uh we want individuals

094to, you know, enter, right? Yeah. It gets it gets a little challenging at JMS with the own CRG uh when when students are leaving and then the game's about to start and so there's a lot of activity. There's not a lot in that south that south parking lot or the small parking lot, but also the driveway. Yeah, pretty good. Raspberry or Blackberry. Yeah, there you go. Sides. Yeah, maybe maybe that's maybe that's a strategy. But then you got to keep this is not for action. There will we will share the fees with you in August, but this is one that I'm happy to see this. This is going to be helpful for those. Great. All right. Proposals for action. Yes. So, we had no citizen comments. you had some citizen comment. Uh that's for All

095right. Um next up we've got resolution uh 20 24 2512 cancellation of outstanding warrants. Yes. So you have the information in your packet regarding this and this is one that requires action. So explain to me what this is exactly. So this is um a payment that was not cashed. Okay, that's what I thought. Yeah. And so um a number of things can happen um after that and and so anyway the u Yes. So these just are checks that were not cashed. Yeah. Yeah. Okay. That's what I thought. I just wanted to clarify that. Do we know I mean a couple of these are substantial tests? Do the check receiv whatever they're called. Do they know that they didn't? Right. So that's Yeah. So that's one and I was just discussing that with Shaliss and the

096process that we follow and so yeah and I don't have a specific example. Yeah for for a couple of these Yeah. I mean some of these are four years old years old. Yeah. 2021 and that's a large amount. Right. Yeah. I'm in favor. Yeah. Right. Don't ask questions. We're gonna go ahead and just Good idea. I move adoption of resolution 2024 2512. I second. All in favor? I done with that one. All right. Next up, make sure I'm on the right one again. Okay. Recommendation to approve selection of design services. Yes. So, as you see, technology department is recommending the school district enter into a contract with NIS looking at the security system design for work at JMS and CR. So, what Les was just describing. Y uh unless this doesn't include Yeah. Yeah. It

097does does also include district office. It does maintenance and transportation. Yes. the last three buildings that we haven't done security upgrades and then JMS and CRG is one of the situations we have is that system when it's updated that staff will only need like one badge right now it would be two would be necessary there questions about that so is this this is not the additional capacity this this is um us asking you to approve a to design the the bid packages for us. Okay. In case we decide to pursue. So it it is a precursor to the contract which we would um and actually I think it's part of the resolution it talks about that we would we're asking the board to approve um the selection of this vendor and then the contract with

098the vendor to design this to design the replacement of the security system here at maintenance transportation and then also to redo the work at JMSCRG and so they'll do the blueprints like the schematic drawings for those three sites. And then there'll be a vendor that we select. The vendor selection, I think this date would be in the unless we have unless we do a special meeting between now and then, that would be when we would come back. But it'll take us like at least six or seven weeks to get the bid package put together and then to run the the procurement process. So there's like a three or four week window for vendors to read through all of it, come do a walk through and then submit a proposal. So this is kind of like

099racing skids and then those time to kind of make a yes decision so that we can start the next wave with our projects on the phone. We don't have to do a special meeting. All right. Any more questions on that? Do I have a motion to approve? Move to approve. I second. All in favor? I Okay, so the next one is the capital facilities plan. You have a copy in front of you and I believe that Corey shared this with you. Yeah. On Monday. Yep. And so just as a reminder, uh my first reading was the capital facilities plan with a number of revisions. And then after having a conversation with with the council, uh I determined that the the timeline as far as the counties are concerned and the city was too short. And

100so the revisions that I made in in this one that you have includes updating our enrollment projections. It includes uh the the previous or our current plan as the address of the property that we are interested in purchasing. So we do have someone who is looking for property for the district. And so if we were to find property um the the current plan would not allow us to move forward with that. So I don't foresee that happening uh in in the you know in the next couple months but I wanted to update the the capital facilities plan with the idea being and talking with our council that uh these can be updated every year. So this is not resetting the six-year plan but it is updating some of the language. One of the things that

101was uh requested and we would would we consider adding some like 20-year outlook information. So, so we've done that. So, looking at what the city is saying as far as their plan, their 20-year plan, I have added some information that speaks to what what they've researched and what they believe our population will be and then the impact that will be on. Yeah. So, those were good additions. I really appreciate that. Yeah, I appreciate that information from the city because that is not something that we needed to go out and and uh you know, spend money on. That's something that they've been working on. So, it's a that's a really nice partnership that we have. So, so we have that. we have the enrollment and so I just wondered if we could go through this spend

102a little bit of time and just see if you had any questions. So um it also has a table of contents which I added. So the hopefully the PDF that you had you could just you could just go to the to the section you were interested in. So the introduction there wasn't a whole lot that was updated. There certainly wasn't anything updated in the introduction from the one that you had for the first reading but go ahead. We're basically, you're asking us to approve this essentially a one-year update. That's right. Because I really think we should spend this coming year really fleshing out. Thank you. Yes. A more permanent, more robust plan. Absolutely. And yeah, the concern was the timing of it and feeling rushed. And I also we're out of compliance now, I think.

103Right. We um it runs out in 2020. 2027. 2027. Yeah. So we we do have some time but um and I and I also might want to include more people. Yes. For us to have more conversation but also to include the task force that that could help us. Yeah, that's a kind of strategic plan. very much like the strategic plan and really that's kind of the idea is we have individuals who want to be u help us with this decision and not only every you know we think about six year but in our conversation we've had like what about what's the 20-year projection look like based on uh information that we have again it's it's you know several years out but um we're looking at purchasing a piece of property for for that kind of

104planning. Yeah. Yeah. So I think that um to your point this is just this is really for this year and then for us to spend time next year meeting with with a team an advisory team that can help us with the planning. I think a capital plan that doesn't dovetail with the strategic plan isn't a very good plan. Right. Agree. So yeah. Okay. So the first section introduction uh again there's there's were some additions that you had an opportunity to see those and it really is like on page five according according to the district facility facility planning is focused on those three things. So uh I just kind of changed some of the language with with those uh three. When we go to section two, district educational programs and standard of service, that's similar information

105that's in our current plan. Uh just updated a little bit some of the language. When we get into um three, capital facilities inventory, there is something that I uh I added a utilization rate to. If you look at table one elementary school in Mitchell for example, yeah, I added that utilization rate and that comes from looking at our our current enrollment divided by capacity. Okay, so that shows you right and this is particular elementary. I also want to add another so for a future addition would be like the acreage of where these properties are. So the properties where the schools are or any of our facilities are or any property that we have that maybe doesn't have a building that potentially could have a building. Well, and we need to make sure that's usable acreage,

106too. Because I think about Kate, we've got acreage back behind there, but you couldn't do anything with it because Yeah. Right. So, kind of like what we talked about the teaching stations. What's really usable teaching station? Um, and we did, you know, I think uh some of the things that came up in some of our discussions. So if you see above table one there is some information that was added that kind of defines uh these these spaces uh square footage required per student at different grade bands. We are still there's still work to be done with looking at a building for example let's say pathway and these spaces that are teaching stations and one of the things we did was we had gymnasium and maybe the conference those spaces uh as teaching spaces uh we

107we've taken those out so it's consistent and I think we there's needs to be more work with looking at each building and determining these teaching spaces because you may have a space for example uh Canyon Creek uh up at Canyon Creek we a classroom and then a science lab. Yeah. And so that that's counting as two teaching spaces. Now, that science lab really isn't a good space for uh you know uh learning through every day because just the way it sets up with labs. It is it's a great science lab of that. I mean the way I look at it as somebody who taught labs, that lab is essentially dedicated to that classroom. Yes. And without the classroom, no need for the lab, without the lab, right? Doesn't have to be a science. It's a

108good way. It's a really good way to look at it. It's it's a it's amazing setup. Science classroom needs are different than an English classroom. Yeah. I don't know that this teaching station definition, right, is an acknowledgement of that. So, so back to the utilization rate, you see what those rates are. And so um I think that's an important uh data point as we're looking at you know our projected enrollment and what enrollment is doing which is on the next one of the next tables is enrollment. So a little discussion on that. Um I think anyone who looks at this elementary school space would conclude we are underutilizing our space. Um, and if you include the portables, we're really under utilizing the space. And it's been brought up just kind of in cath conversations, but

109I think it should be brought up in public. Um the situation that I see which is what I see in my hometown where two three of the schools I went to have been closed and sold turned into senior living turned into other things in the communities. But that's why I think getting the the the acreage of each facility and I think looking at these elementary numbers um including the portables it's hard to justify asking for more money from the taxpayers for anything without a better plan. And you know this is planning documents not really a plan of what the district intends to do yet. Um, I would hope that's something we could achieve next year, but it's, you know, we could close one entire elementary school and with the portable still be underutilizing our space.

110And just putting that out that that could be in the in the works, sooner people think about it and talk about it in my opinion, the better. Right. So, I mean, that's what I see when I look at the elements. Can you give an example of where you're originally from and we've seen uh different districts in in the state certainly west side having similar conversations? I I saw it with naval air stations where I grew up. You know, half of my friends parents live in Ann's Choice that used to be the the NASA Naval Air Station where I grew up. So I times change, things change, needs change and the board and the district needs to be cognizant and on top of those changes and be prepared. So and the task force you mentioned like

111that's something that they'll tackle and really focus on. Yes. Because Yeah. So a big part of this capital facilities plan is the projected enrollment. And so I think that having a task force of individuals that that want to participate that are interested in seeing and be a part of planning uh as well as strategically inviting individuals again similar to the strategic plan we have someone representing the city we have someone representing the port. I think those are partnerships that we want to uh continue to have uh communication with. Yeah. So, so if I'm understanding where uh where we're coming from and what our uh data points to uh as we're working on our strategic plan and what are we prioritizing? So, I think all of that uh is is a part of this what this

112team could do. And when you look at our enrollment and we see what's happening in Southwest Washington, we see what's happening in the state. We see what's happening in the country. But but to us, what's going on with our enrollment and and and making some, you know, making some decisions, continuing to work with our community on uh those that that families that choice out, you know, what are those reasons they're choicing out? We're adding WLA 912 next year. Uh hopefully that we'll see some of those families that that are choicing out for online learning may uh yeah, may may come back may see it want to be a part of uh WA program. So definitely Jane I think that's what uh so looking at our enrollment and there'll be conversations about enrollment uh not only

113just the projections but you know what what influence do we have on what's happening well related I mean recovering families that opt out and then recovering the loable homes that have been co-opted out by other government agencies and I'm not sure how we do that but you know the 250 new homes in Wugo. Mhm. That are all headed to Canada schools with a pretty significant decent tax money going to the neighboring city rather than our city. And so that's why having someone with the city can help us understand. Yeah. Yeah. Okay. So if we uh so we have middle school inventory uh high school inventory. Now, this I'm looking at table three, high school inventory on page 10. It does identify Excelsier. And so, you'll see enrollment, it's zero. Now, we know we're going to

114have students working in Excelsier. We're going to have uh Cascadia Tech Academy. We're have two programs, forestry and teaching. So, there will be students in there. Plus, our adult transition program is there. Plus, we have culinary advanced culinary classes are there. But that isn't a standalone school. So it's really a part of the high school. So the the student capacity and the the enrollment for the high school, those are those those students will be accessing Excelsier. It doesn't include any students that come from Stevenson, Carson, you know, so other school districts, but they're those aren't our students. So that's why that is zero the way it is. But I think that's that's an opportunity of, you know, seeing these data allows you to us all to think about how could we more effectively use the

115space that our taxpayers built. Yep. And I think the same could have applied to Canyon Creek or you know any of the buildings that are underutilized. There might be additional um uses that would attract students back from pianist that would attract students down from student that we could use as um that we could use more effectively even just having it sit in. And then you see table uh four identifies our portables. Table five is the our facility inventory. So none of that's been updated but Jim we could that's where we could acreage there. So we have some uh data for that and then we get into our enrollment existing enrollment projected enrollment. Uh we did not hire a demographer. So this is information that we have from OSPI that chalice using a method that she's

116you know used so that Chris used in projecting our enrollment. And you just see for example six table 6A uh 2026 uh 2419 students and then you know we just see declining enrollment. Now we have from the city we have information that you know that that we should see our enrollment change and start increasing as the development you know new properties are coming in and so um I believe that to be true. We we think there's a number of Yeah. Go ahead. the city is planning on growing, but I I know the neighborhood near me is it's our city is growing a student population for chemist schools. And so being in sync with our city planners and knowing that okay, yeah, they're they're planning on having a town of 25,000, but only 16,000 will actually

117be part of our district. Knowing that now would be or having an opportunity to convince them that they really should rethink supporting our our Wugle schools with Wugle development and just getting that embedded in in city council planning I think is valuable. Thank you. Yeah. Okay. Any questions about enrollment? Okay. Then U capital facilities needs. So that um that was it in the enrollment section, but there was some input that could we doesn't make sense to be there. So I added a new section. So that's the new section. So that's why it looks different than our current plan. It's it's not in enrollment. It's in its own section. And so those uh the portables was something that's in our current plan. the future school site is our current plan as well as uh any kind

118of increase in square footage for our facilities or warehouse and the technology infrastructure. So all of this has been uh vetted by our council and so this is what um would be going to the the counties for for approvement. Great. Okay. And then we get into uh some uh some additional information regarding the finances similar to what Chalice was was sharing. And then the 20-year outlook which is which is a new addition and we'll just keep updating that as as we get information. Okay. Yeah, we're still here. I promise. We're just really quiet all the time. Yeah, I know. It's it's Yeah, it's a lot of information. I like the direction that we're going as far as updating this, knowing that we're going to make uh additional revisions and probably, you know, we could possibly

119reset the six-year timeline. I'm just glad that we're going to do something like we did with the strategic plan committee because I think putting, like you said, multiple people on this and and getting others inputs, I think it's going to make a huge difference. Yeah. So, you know, other than than our conversations and the executive team, right? Yeah. Well, there's there's a uh other stakeholders that I'm sure would want to contribute to the development of this plan. Well, I think the stakeholders that represent the bond payers for any capital projects. Yeah. Having them involved in the planning makes it easier perhaps to pass a bond in the future if needed. What would be our target completion date for that planning? So the county No, I mean for not this one, but for what we're talking

120about getting a coalition. So yeah, so June is when the county would be if we were thinking that we wanted it uh updated for the you know the next six years then yeah it would be a similar timeline. So starting fall. Yes. And wrapping up end of next year. you know, anything about the strategic plan. We had four meetings. We started in January and it could be a similar I think that that's my question is like I'd like we want to be thoughtful about it and also I don't want it to be a year and a half process before we get to like start it in August have a plan by the end of the year. Yep. And so I'll be thinking about the things that we like bond refunding is something that we might

121be interested in. Uh levy certainly levy something we're be working on. So there are a number of things we're going to be working on and this would be this is going to be one of those as well. When again I apologize for forgetting when does our current uh tech and capital levy expire? So 26 20 uh 2526. Yeah. A board will need to decide in the fall voters which one either in November, February, April or August next of next year or it'll on January 1st of 207 and that wouldn't that be a big hit to your technology operation? which you know from that chart that you showed% between the two. Okay. So in in light of that I think if we can move sooner rather than start in January we I think we're going to

122u we help by building support before a ballot goes out to Yeah. voters asking for more money. Yeah. Well, and you know, we've worked with our labor partners. There's an interest from WAE to have individuals uh who want to be a part of an enrollment discussion. That's great. So, so again, I think that that's going to be part of this work this team. So, so maybe you uh I throughout January, it sounds like possibly uh October maybe we could get started. We could do some uh put something together and start inviting individuals in in in August, September. Yeah. Okay. I I think we need to I would recommend perhaps we based on the abundant turnout at our last round table perhaps we replace the round tables with some focused Yes. So instead of an open

123listening tour, a listening an event with a specific purpose. Yeah. And let people know that okay, here's your chance to have input on the future. That was a disappointing. Yeah. But I think having to talk about Yes. Good. Yeah. So uh I am asking for action. Yes. Um, okay. So, no more questions on the Okay. Do I have a motion to approve? Motion to approve. Second. All in favor? I have comments from board of directors. Your last one. You're speechless. You're speechless. Oh, yeah. I was actually I was thinking earlier. I signed my first contract as a teacher in 60 years ago to teach music to kids through eight for $4,500 a year. That's a very nice and I've been teaching one way or another ever since kindergarteners graduate school but my very favorite teacher

124has been and is fifth grade kids I'm just commenting about me because I'm reminiscing Well, I know that those kids love you too. I know so many wonderful moms, my child included. They learned a lot from you and other All right. Uh I have a number of things. No, first off, congratulations to the graduates and their families. Always a good time of the year. One week left and they're on on with their lives. Another another crop. Um I was gone. Maybe this came up at the last meeting. Congratulations to the uh three elementary schools that got recognized for as as uh outstanding improved schools. I know it's something for at least the last five years the district has emphasized closing those opportunity gaps and it's really rewarding to see the hard work that staff, administrators,

125everyone's done working. So that's awesome. Um, congratulations and thanks to Tracy. I remember the day I walked out of my office and never came back. And congratulations, Chrissy. And thank you very much. Thank you, Chuck. You've been a great uh colleague and mentor and bringing your 65 years I didn't realize of of experience in public education to to the table has been really valuable. Hard to impossible for really. Um, congratulations to Mr. Bower for being nominated for that presidential uh, science teacher award. One among the top science teachers in the country. That's awesome. Um, thank you to Superintendent Hansen for persevering through a year of interim and still maintaining an interest in taking on the permanent position. We all appreciate that. Appreciate you, Aaron. Um, student reps are gone, but I really appreciate them, too.

126And and thank them for the time that they put in. I think that's a great addition to our board meetings. Um, more thanks, Reed Northwest, Anna Paul, all the volunteer reading buddies that is really helping our students achieve. And I know that because from my own family, a grandchild that struggles with reading is struggling in school. and getting those reading skills in elementary school makes everything easier. Um, and then thanks to the EKA and their volunteers and the in the high school mentorship program and special shout out to Barb Seaman. she did from my understanding she kind of helped u facilitate that whole thing and I it's a second year and it's bigger and better than the first year and that's something else I think um our students and families and teachers can take advantage

127of is a lot of volunteers in the community that have experiences that can perhaps just reach that one high school kid that can't get it for whatever reason. Um and then of course thanks to all the teachers, all the glass staff, all our administrators, um and everything they do to keep making our schools better. Um last weekend was the Parkerville Day events and Alice Gang did a great job of getting student artists and uh recognized for their art. Pretty cool. It was the Oregon Trail was the theme. Parker build day kind of historical theme and some neat stuff. Um, and the kids were very proud, the ones that won. And then Dave Dwarte and the pep band gave a an arousing concert that was fun. Even kind of flashback to the high school pep band

128days, which is not 65 years, but pretty close. Um, and then, um, again, I said, you know, I think our our future will be best served by building on strengths that we have. And I just say that again. It's a strategy that um I saw used at at University of California in Santa Barbara and it's a strategy that works. Um we might want to be great in something, but if we don't have strength, it's hard to be great. It's it's it's more effective to build on the strength that we already have for whatever random reasons. And then final thanks to uh Paul Hooper who had the willingness to put his name in to run for the school board and I appreciate that and it'll be uh at least one year of Cooper Cooper board. Anyway,

129I I haven't met him. I'm going to reach out and uh have coffee with him. But I appreciate the fact that people at least one person in the community is willing to to commit their time and effort to our K12 education and our children. Thank you. Oh, me ne following that. I don't have notes. Going to keep it short and sweet. Uh no, a big shout out again to all the volunteers at the school. I got to participate in one of the um birdhouse builds and it was awesome to see how many pe like we had twice as many volunteers as students which I think is awesome. They all got the help that they needed and just watching them build their little birdhouses was pretty fun. Um also just right next door as we often

130hear baseball and softball season are winding up and we did have from our local community the ECLL team over here that just took the tournament win over in Evergreen. So that was very fun to watch and watch all those kiddos and their parents brave the heat um and wrap it up. So that's all I got. I don't really have much. Um I think I'm excited to see you know the seniors graduate. It's like that dissonance between the constant change with like the neverending future planning. Uh, so some things are going to continue and and and yet we have this burgeoning class that's going to go out and do hopefully great things. Well, Jim pretty much everything, so I'll just short. Um, right now I know all of the schools are doing field day and all

131of these amazing events and those events cannot happen without our boosters and our boosters are so amazing. Um, we have field day tomorrow. Um, but it's the money that they raise for our schools, you know, kids asking their grandparents and parents and everybody for this money and I just appreciate that so much because we really could not put on some of the events that we do without our booster club. So, thank you and thank you for volunteering. Um, super excited for graduation. Tracy's going to be amazing taking over Erin's spot up there and I'm excited and you will be here. Yep. Thank you. Okay. And you have a presentation in front of you. So, the first one. So, here we have Chuck working his magic, finding instruments to give to students. So, we have these

132instruments that I think were donated. And then this is up at Canyon Creek. And so, there's Chuck. And these pictures were sent by Brooke. And there's a bottom one there is Brooke and Jake and a student. And so, uh, Tracy had sent out an email saying, uh, if anyone is interested, uh, you know, uh, this is a a send off to Mr. Carpenter who has, uh, contributed to this district in so many ways, but this music uh, love and the love that you've shared with elementary students, uh, middle school students, our our, uh, music teachers who just adore you. And I don't think you're I think you're still gonna be around and helping. I Yes. Yes. I hope so. So, with some of these quotes, right? So, Chuck has been the smiling face, welcoming arms,

133and heart of a true leader for WashU School District. Every parent, educator, and student he interacted with was better because of his leadership. Thank you for your commitment to our students and community. Chuck Brook Hanley. So, principal Hley, Mr. Carpenter has been an amazing advocate for the arts and I for one appreciate all he has done in the arts. Blessing to you Mr. Carpenter. Thank you very much Dr. Hodap. Then Chuck we cannot thank you enough for the all the support and volunteer time you have spent at CRG inspiring and supporting our young musicians. We are honored for your service and kindness in our community. You are a passionate educator who has advocated for our schools and students and has truly made a positive difference. You will be missed very much. Hannah. So Hannah doesn't

134know you're going to keep volunteering. So yeah, you just have been such an advocate for the arts, but really for all of our staff and our students and because of your experience, you get it. You understand you have this incredible depth of knowledge and context as an educator. And so back in 1965, uh, right? So I I wasn't born yet. love. I don't really I really get to say it, but uh so a couple years after that, but so this dedication and uh just and I know that you've enjoyed it. You've loved it. So that's why you've stayed with it for so long. So thank you so much. We are going to have we have a little card, a little bit of cake. So afterwards when we're done, when I finally stop talking, we'll be

135able to celebrate with some cake and hope you're up for that. This is the one that's the right. This is the of the month. Play of the month. So, I mentioned this I think the last time. Brent Manel. I just want to say I a great choice for teacher of the year. There's Brent. Now, the middle picture is Brent supporting a student whose birdhouse build Jane didn't go particularly well. And we were wrapping up, we were putting everything away, and she was frustrated, a little upset. And so, he worked with her and built the birdhouse. And when you have someone who knows exactly what they're doing, it's about a 10-minute deal. It took us 80 minutes, I think, and the first one we did. And so, and thank you for helping. Uh, it was, you

136know, such a great event. Anyway, this is about, this is about the bird house. This is about Mr. Vancel. And just with this example, this project, he did so much work. We had middle school students working with fourth graders. We had high school students working with fourth graders. It was just and one of our volunteers said to me at Hathaway said, "You know, that high school student was just amazing, was so patient and just phenomenal." And I looked down and here's our high school student working sitting on the floor working with a fourth grader. And this adult who was a volunteer recognized what our student was doing, our high school student was doing. I didn't even think that was going to be an outcome of this was the impact of our community members seeing our

137students in action because this is a phenomenal district with amazing uh community members and and students. So, uh yeah, love that. So, here's the birdhouse build. Just some pictures. So, fun project. So, thank you that for those that helped. Um you know, I'm not sure they're necessarily going to do this next year. We'll do something hopefully similar with the toolbox, the birdhouse, but uh Fun. It was fun. Yeah. And unlike the toolbox build, I did take one shot on the thumb. Man, it hurts. How in the world? My thumb was clear over here. How'd you do that? Excuse me. So, celebrating. So, track and field. So, spring sports are over. This was our track team that competed at state. So, always appreciate seeing our student athletes excel. All our students excel. Uh thank you to

138our voters. uh track and field is is brought to you by like living. So, thank you for that uh strategic plan. So, we finished our fourth meeting uh last week. We have a great team. We have a mission. We have a vision. We have goals, we have metrics, we have tasks, we have values we identified. We're working on a profile of a graduate. Les shared that information with our those on the team. Thank you, Chuck, for being part of the team. So, really appreciate you being there. It it was very helpful. Uh thank you so much. So, um the the contributions of everyone were were just phenomenal. So, um we are planning to possibly I think we surveyed we may have a meeting in in August. Uh we want to present to the board this

139plan. Um, and so, uh, Satie, I know that you will be there as you have been a part of this. And so, um, probably we're going to have a meeting in August to just finalize based on the feedback. I love how many people have sh like how many community members and so many people have gotten so invested in it. It's really cool. And having two board members participate has been um, you know, really important. And so making sure that you're aware when we present to you, you know, I've been giving you updates, but we I feel really good where we are right now. It's not a final product, but um our goal would be to have it so we can start 2526 with this in place. So kind of present it and approve it on

140September. Yes, that's the idea. Y exactly. Yep. So graduation week, uh Panther Rising is event that happened at the high school. This was Friday, so there's uh students getting ready. there are no students around them because that is before all the students joined these seniors. So Kathy Scoba is the one who facilitated it or uh uh was the one with the mic and asking each one of the students which was something we hadn't been doing with every student. So as she this she asked every student what are your plans? So not only do we have the sign the yard sign that is a uh they say up front this is what I'm doing but we ask them. So it's so important part of our strategic planning was like this what we've heard is like we

141want them to have a plan for that next step. What are you doing next? Uh so it was a great event. Always appreciate that. I think it's really important that we continue to do that. U so it was awesome. What was interesting during that particular time there was a lot of noise on the roof, a lot of pounding. So we could have paused the the the roof work but no one thought of that. Um, so and then Jim, what you just talked about and I saw you there. I happen to be there. A pep band in 30 minutes. They did 10 songs. Yeah. And uh, David DJ said they actually have 50 songs they can do. They did 10. It was great. YMCA. Uh, so it's a really fun event. What you can't tell is

142it's about 80 degrees, maybe 85 degrees. It was hot. They were in black. Uh, but it was only 30 minutes and then they got out of there. So yeah, it's, you know, they were the only ones that performed and so I think others others are invited, but they they they've showed up four years in a row. So really appreciate David Dwarte and our pep band. Okay, so that is it. Uh other than uh graduation we talked a little bit about. So I think you know the details on graduation. Um so the event starts at five. My recommendation is to get there um you know at least a half an hour before your robes will be in the main office and so everything that you need is there. Then once you get your robe on then

143you'll walk down to the small gym or excuse me the big gym which is where the students are sitting up and you uh you can mingle with them. Uh it's it's kind of a very positive energy. It's very exciting. And then you'll get in line and you'll walk down with the the principal and Tracy. So Tracy, who is going to be um up on stage and she's going to um she's going to she has a few words and she's going to share with those in attendance. And so um I'm glad you can make it. If you want more specific details, I can give you more details regarding what that looks like. Uh parking would be in the the main entrance parking. So come up 39. Don't like you're going to the main entrance. That's my

144recommendation to park there because there won't be much parking in the student parking lot. And where? So the main, you know, where the main entrance is, there's that parking like towards Excelsier. There's Yeah, there's a turn, there's the Yeah, by the tennis courts. You take a left and go down and there's that kind of the turnaround circle there. Yeah, right there. There will be there's spots for you. Um, and so yeah, as you mentioned, so uh thanks to Tracy. So Tracy, this is Tracy's last board meeting. She's going to be uh speaking at graduation, which uh I she has shared what she's going to speak and, uh I I love what she's going to be sharing. She has been a phenomenal team member. And so, uh, we want to thank you, Tracy, for your contributions.

145She and I had a chance earlier this afternoon to kind of just talk about, um, just, uh, how this year is ending and how much I've appreciated her and some of the things that she has really delivered on. Uh, that that that I appreciate that I didn't know until I was in this position. what I would know and uh think it was that important but I recognize it is is is loyalty to a decision, loyalty to a team and she has been phenomenal and she um I've learned a lot from Tracy. I've learned a lot from Tracy in our conversations. I've learned a lot just listening to conversations she's having because our offices are so close and how she treats people, how she recognizes and shares gratitude for team members, for staff, for students, her

146student focus. It's always present. Why are we here and why we do what we do? So, appreciate you very much, Tracy. And I know that um and we talked about other opportunities for Tracy to still be involved. She wants to continue to be a part of this team. Um and she's been a part of lots of teams. And there was an event that happened not that long ago where she and a lot of her her uh colleagues, former colleagues, family, and it was just just a testament to her 40 years, not 60, 40 years. That's what a commitment. as an educator and it's so challenging but it's so rewarding. So, thank you. I'm hearing you have 25 years to serve on the table. All right. All right. Here we go. Yes. So, we've got citizen.

147Yes, we do. We've got Betty and Sarah. Come on up, ladies. Said I couldn't get up here and stand up. to get started. We wanted to take a moment to express our sincere appreciation to Tracy who's retiring. Working under your guidance has been an incredible incredibly valuable experience. Your leadership, support, and encouragement have made a real difference in both our professional growth and our personal confidence. You lead with integrity, patience, and a genuine commitment to helping others succeed. Whether it's through your thoughtful feedback, your open door policy, or the way you handle challenges with calm and clarity, you've set an example we truly admire. Thank you for believing in us, for always having our back, and for creating an environment where learning and growth are not only possible, but encouraged every day. It's an honor

148to have been able to work with you, Tracy, and we are both very grateful. We learned a lot. All right. Do we have any future agenda evaluation? Is there any motion to motion to want to acknowledge that Becky and the union are here? Uh, and they are here not because of me. They are here to celebrate Chuck and um I want to make sure that their knowledge and the long meeting but they appreciate that you're here and this commitment and we know how important Mr. Carpenter is to our past president and the future. These are the miracle workers. All right. Uh is there a motion to adjourn? Motion to adjourn. Second. All in favor? I meeting is adjourned at