001we're going to begin our work session at 6:30 uh please stand for the Pledge of Allegiance I alates all right first up we have our student Representatives yes thank you O'Reiley and Grace how are you excellent okay so two questions that I I sent you an email I don't have to double check and maybe I left you off I I apologize all right so these are the same questions we asked our student rep's last uh board meeting first one is what do we want students to know and be able to do and the second one is uh what should we start as a district continue doing or keep and stop and so the reason we're asking these questions is because we're starting the process of our strategic plan for the next six years and we're
002going to have a group of probably 25 individuals that represent the district so students administrators teachers class right staff help with some parents looking at all the feedback we're getting from the 20 plus meetings that Les and I are facilitating and today we we completed our 12th meeting I think so we're more than halfway done with our uh with our plan so far so I just if you have some thoughts as far as what should students know and be able to do and as Grace said it's a little vague and so I said yeah was our open-ended it was intended it was intended to be and just we're just curious to know what you think and as graduating seniors it could be as you prepare to you know for the next step in what your
003your 13th year and what that looks like and then the second question is what should we start doing stop doing keep doing and then after that you could just tell us what's going on I know there's a bunch going on at the high school right now okay okay go so for the first question what should students know and be able to do like I said it was a little bit B but I kind of I put down like in my notes kind of just like overall preparedness for college and like post high school plans because I mean for me it's easy because I've already been accepted and admitted and like in my houseing process for college but I know there's a lot of people who still don't know what they're going to do or trying
004to figure out scholarships don't know if they're even going to go to college and I mean I would say school's doing a pretty good job at like having us do stuff to prepare but I think definitely like one-on-one if possible with each student to figure out that plan would be good uh I think overall for students um throughout their whole process of high school I think that things that not even can only be used in the future learning but like in general for students to um learn how to like genuinely interact well with others because I feel like as time has go gone on in our generation students are really shying away from that and like they literally cannot hold a normal conversation or have small talk which you need in the real world in
005so many different jobs so just like fostering that all throughout high school and then another thing which this is going to seem kind of like I just obviously FY simple but having learning the ability to learn because obviously you learn so many things in high school and some of it you might not really use in the real world but you will use the ability of learning new things and having to figure it out in the world and whether not you're doing that in college or doing that in life in general for students to kind of be able to process things figure out how they're going to handle things and take on the good moments and the bad moments and I think High School is the perfect time to start genuinely working on if you were
006an eighth grader right now knowing what you know as a senior what do you think eighth graders need to know and be able to do getting ready for the ninth grade your homework that is such a big thing um yeah I would say like keeping up on work I know it's really easy I'm a big procrastinator so I'll wait till like I one of my Montas for while was like if it's due tomorrow I'll do it tomorrow but I'm getting better at that so I think definitely just kind of instilling like actual timely work with students because it would have been great to not have to worry about like oh shoot like I got to turn this in or else I'm going to be feeling this CL class I think a big thing uh looking
007back at at least when I was in eighth grade is making sure that when I go into high school that I find things to be involved in because there is a click for everybody but you have to find it and it may not be there in your first month but there's so many different Club opportunities Sports opportunities Community things to be a part of like find something to do that like genuinely keeps you like excited for like high school because you don't always want to go to school at but you might want to go play um tennis or you might want to go play basketball you might want to go to that club thing after school and that just keeps things more exited I'd say a lot of students definitely have kind of lost passion
008because there's been a lot less enrollment in clubs and stuff as even for the show we're doing right now Wizard of Oz it's there's a lot less people than we estimated there was going to be but I mean it's we've still got a good program and it'll keep moving hopefully but there's definitely programs and things that students have just kind of lost like the drive to actually work for something and like be in a club and do something for a club that they really just so for The Wizard of Oz there's a a set number that you of participants that you need to run the play right yeah and so do you think you have enough yes we do we usually I think the max that we usually hit for music is like 50 people
009and this one we've got around like there's like obviously the main characters of Wizard of but I think we've got around 25 to 30 Ensemble members and characters who are like not named but I mean we could have definitely used more but it we didn't have to cut anybody so gotcha okay any questions for our students regarding that first question what are the things you've got involved in in eth grade or nth grade um like when I started school like I so I from my I've done it all throughout high school I have been a part of our associate student body leadership class which has really become my like main thing that I look forward to so I did that my freshman year uh I also I tried out I attended a couple club meetings
010but none of them really like were my favorite thing and then I did volleyball my freshman year but I didn't do it any other year however it did enable me to make new friends because you're transitioning from two school to one school so there's more people to get to know and it's good to know more people because your classes probably 95% of the people have new faces so you have ideas on what what could be done to help encourage students to get involved in activities I think there's been like a lack of like advertising it like it gets like advertis they they get made but they don't get shared out and also just like Word of Mouth like being like hey you should come try this out and like being willing to invite new people
011too to give them that opportunity I will say my son is going to be a freshman next year and we went went to the um orientation last week and the video you were in it I did to you um that was actually really great and I went when we went home my son they listened to it I looked up there and all those kids were watching you guys and the things that you guys said I think really resonated with them so I think you guys definitely need to keep doing that and I think that that's cool for them to see you know things coming from actual students versus adults yeah so and you said a lot of the same things which I think resonated with them so great thank you so the second question is
012what should we start doing keep doing and St stop doing so Grace you mentioned one-on-one meetings with each student yes as they're either preparing for their 13th year or Life After High School or heading to you know college or career then uh you said start advertising Riley and like so sometimes it sounds like maybe we we put some something together but it maybe doesn't get shared but could like kind of I guess Lost in Translation like we got to follow through all the way like it starts working up the ladder but we got to get it all the way anything else you can think of that we should start doing it and and feel free if there's something that you think we should stop doing let us know um I think it would be nice
013to see um more like having like student interactions in the classroom but like conversations not just like oh work with your partner like having kids genuinely just like talk to each other and like it doesn't we don't have to like always be talking about math like hey how is your day going like how are you like how' your game go last night and kind of just encouraging people to like actually be willing to like build connections with others and kind of bouncing off that one of the things that I think would be helpful to like start start doing and some teachers already are really good at it so keep doing for those ones but offering kind of more different types of learning opportunities CU everybody learns Le in a different way and like I personally
014I struggled a lot with math it just never really stuck with me until I got a teacher who like sat down and took the time to explain it in a way that I could understand and I've been passing math ever since then um so I like I'm a Hands-On learner and so languages like ASL is really something that I can like dive into and that I know that I'm doing a good job at it because I know it's the way that I learn but I think there's definitely a lack of empathy from some staff members who really just don't understand that we do learn in different ways and I can't always just sit down and do a 50 page packet and soak in all that material to know for the test how about stop sure
015well yeah thank it's a great segue that we have a survey that we sent out and Mr Castle I don't know if he's done it yet but he he can send out to all students and it's our strategic plan survey and so you can provide feedback like you are now in the survey it's just I just can't think of something off the top of my head like specific right yeah I would say standardized test we that's easier said than done yeah I'm gonna write it down okay we'll make it not okay now now fill us in on what's going on this spring so winter sports are over we have the musical getting ready to start so just fill us in what's happening this is your like your last was it 16 weeks of ice cream
016oh my gosh crazy we start I'll talk about musical I think last time I was here it was my first time and I was talking about how we were getting ready to prepare for auditions and I wanted to be Dorothy because everybody wants to be Dorothy but we auditioned we're in our second week of rehearsals I am Dorothy so in the bag um my first lead rooll for spring musicals y proud myself but yeah we've got a good amount of kids and we're having a lot of fun we're working on our singing and we did blocking for munchkin land today with Greg person I forget that's very formal um and it's just been a really good time because we honestly got a lot more underclassman than expected so we have a lot of people that
017like are in smaller groups and are a little less at the school and they're a little shy but they found a place where they can actually like make new friends and feel confident and try something new and I think it's been really good for them and a lot of our upper classmen in drama we're like we we love our underclassmen they're like our best friends and I think it's awesome to also see them grow and I mean I would love to come back and see all their musical in place I'll be in Utah so we'll see about plane fight tickets but I would obviously want to come back and see them and see how the program has girl about us and you remember when you were a freshman and a sophomore and did you have
018someone who was kind of your Mentor yeah I had a couple my uh one of my best friends PJ she just graduated last year she was like the grade right next to me buddy that was like my closest friend and then there was definitely upper classman who I was really close with and they're just they Foster a really nurturing environment that makes you feel included when you might think that you're not able to be included and it just makes you feel really loved and it's awesome when is the musical our performance dates are the second and third weekends of May so May 9th 10th and then 16th and 17th and I'm not sure if it's on the 10th or 17th but the night shows are usually 7 o'clock and we usually have at least one
019mat in it around to great thank you yeah so um spring Sports just started at Lugal and I'm doing tennis and we've actually got to play outside which is really nice because when it's raining we have to play in the wrestling room um and it's very claustrophobic but I think that spring sports starting brought a little bit more life back to the school because uh you know January to spring break is like a long stretch for most everybody and we had a winter sports but that ended it kind of when that ended it felt like there was nothing happening at School uh but we did just host uh a Renaissance rally which recognizes like students for things more than just sports like uh recognizing academics and attendance and like Club involvement so that and that
020went really well it was super fun and we had uh it was Rio themed so we had like like bright colors lots of feathers and that was super fun time and now we're uh starting the process of planning for prom so that will be also very exciting which it's kind of crazy to think like get to spring break and then we'll get back and we'll have a month till prom and then a month till graduation but I mean I'm excited like no regrets and when is prom May 3rd yes what's the team so we just actually just sent sent out for uh the singers to vote but we're either going to do okay I need to think it's going to be either Wild Flower Meadows uh rustic romance or golden hour which is like a
021sunset Vibe because we're so we're at the Victorian Vineyard somewhere in Vancouver so it's like basically like a barn with like nature stuff so we wanted to do a theme that would match that very cool yeah stay away your romance is Mr cook with for because I haven't really seen a lot of that way and which one yeah especially with that setting that look really cool yeah okay thank you so much any followup questions thank you thank you guys for coming yeah I know you're busy looking forward to the uh Musical and then watching that Dorothy and then yeah prop for tennis seemed like there were a fair number of girls on solid team yeah got two teams yeah great thank you so much thank you all right next up we're gonna have our board
022and superintendent update just starting at the end I'm so sorry just how it's gonna go guys uh no um theme at my house is we've got parent teacher conferences coming at the end of the month spring break coming at the beginning of the next month uh baseball and softball are have kicked off and are kicking off depending upon the age of your kids so I've just been enjoying my one week break between the winter sports to the spring Sports love it I miss I'm happy to be back in washugal I was able to take our weather to Southern California for a couple weeks and Dallas and where it was our weather and then it warmed up but I'm happy to be back in town and and around see you back yes Chuck you got anything
023uh nothing to update as far as activities but I would like to underline what Riley was saying because I thought it was important that the major things that kids should learn are to communicate well with others and to learn how to learn and I don't know that we teach those things but I sure hope the kids are learning them uh I don't really have any updates and I don't really have anything either I'm just looking for a dis spr break I feel like that I think Riley said that too like this lull in between January to Spring Break It just seems like it it's cold and it last forever so after spring break things warm up all right all right I've got a few items you have a black and white copy okay so youth
024Arts month is this month and so we have a website dedicated to this we have in our buildings uh leading up to conference week which is at the end of this month the last three days Wednesday Thursday Friday and then spring break so hopefully families when they're in the buildings and they're meeting with their teachers they see the art that our students have uh have made and so excited about that there's a number of events happening in the in March as well as the rest of the spring as far as concerts we he about the musical so that's happening in many of our buildings and so U that's also on our website so thanks Les for for publishing that uh so these a couple pictures here and Les will be collecting artifacts or pictures from
025what our students are are making so here's two that we're excited about I know it's so cute so cute yes like is that does every school have the art Sonia where you can go on and view your kids artwork and like order things with their artwork and some of the funding goes back to the school so I know crge used to do that okay but I don't know if they do that anymore it's just CU like it's an easy Grand par SK for me and I like knowing them B back to okay well that I'll I don't have the answer to that but we will find out I know it's been talked about yeah and I know we did something similar yeah so our uh unified basketball team got third place March 1 so there's
026a picture of our team which includes our two it might be two coaches so Lynn and Greg GES and then I think maybe a volunteer maybe Misty is that is that a volunteer that or so it's a family affair so uh big fan of unified and so uh there's our team and so they did so well in basketball I think they have soccer coming up maybe that's right now and so yeah just wonderful and if that's if you want to see them participate you have soccer coming up yeah we we can let you know what their schedule is yeah so yeah just awesome great job amazing yeah look at that big trophy that is so cool yes so on Monday last Monday we had bites and books it was in the evening at all of
027our elementary schools and if if I could zero in on one picture in particular this bottom right and you can see it there although it's black and white that is Tracy reading to students at P I believe and there's a I have a bunch of those pictures and they are so engaged in in what she is reading like she's just a pro and and it was and I also was reading I wasn't getting the same level of Engagement she been doing it for a while maybe that's it yeah so this event which is we have a sponsor through Reed Northwest and it's the uh you know those individuals that own beaches and now beaches you know they they closed it but they are continuing it was a it used to be called um Across America
028Across America yeah yeah so and now it's it's bites and books and this is all over the county and just that was this was the first time I got to participate so there was waffles and and they had some some fruit snacks and so there's like this little meal and then uh we each every first grader got a book and then you know someone read to them so I had an opportunity to read to crg and then to gauze and I picked out a book about a a giraffe that couldn't dance name was Gerald and uh I love the relatable yeah it's very relatable yes I was yes personalized so yeah so this is just a great event and we're planning we want to do it I think this is probably the first time we've
029had it in all of our elementary schools so we want to definitely do that next year and my experience was we didn't just get books to first graders if they had a sibling that was there so I picked that up help the student who was in second grade bu so thanks to our boosters yes thanks to our boosters they all get to take home a book and we had yeah we had parents here grandparents siblings uh the other day we were Les and I were with the jump to guard boosters and gosh it was just so much there was so many cars and all why all the cars were there it was late afternoon early evening and it was the jmss CCMS knowledge Bowl we were hosting the last time we were together I shared
030information about the high school hosting and so JMS and CS have have teamed up together and Mr rainy that top left picture said that this is the most students we've had probably uh double or tripled our numbers so really excited about knowledgeable this is the season for knowledgeable so uh they were uh when we were there with the jmss boosters doing uh our strategic plan activity then uh they we were hosting for knowledgeable so I think I mentioned this to you and you probably approved this donation I can't remember when we uh when we originally presented it but the Camas wug rotarians donated funds for this oak tree McDonald oak tree uh ceiling uh picture that that's in the half way library in a smaller space and so we just completed our our team just
031completed the project so uh that's what the students and staff this is where Wendy has her staff meetings and then when students go to library and have Tech lessons this is where they go and so that's um it's based on Research regarding in it maybe in like a dark space or dark room or there isn't natural light and so this just helps uh kind of maybe uh support students with uh being focused and maybe kmer and so when I was there this morning I so when he sent me pictures and I had some time this morning and I went over there and ask a couple students what they thought and they they seem they really appreciated and staff members are pretty excited about it so that looks yeah so you get a chance to swing
032by and check it out it was a nice donation for us and rotary didn't do this for like all schools or all districts in the county they they chose wasal and they chose we chose half the way and so maybe this will lead to more opportunities like this but so just appreciate their Their donation cool okay so today we finalized the bond refinancing and so um I can share more information with you in the near future so wrapped up early this afternoon we started pretty early this morning as the market you know opens up pretty early here in the west coast and so yeah just some some details for you uh I would consider it successful we had established a minimum right and if we weren't able to meet that minimum we weren't going to
033do it right and so having a meeting yesterday afternoon with the team and just understanding what's going on in the country we were a little nervous about the volatility and what was going to happen I asked a question about like what what kind of events could happen between right now it's about know two or three in the afternoon and tomorrow morning and I had a bunch of things in my head and then the person well he he suggested a couple others I wasn't even thinking about and so yeah I don't know if I slept that well last night thinking about what's going to happen and always knowing that we didn't have to finalize right and not going through this process before so we had really an amazing team I appreciated chalise uh throughout this process
034and then those that we were working with that you met um a couple board meetings ago so they were just phenomenal very confident in in what they were doing I had no questions actually if I did have questions they answered them so uh so we were pretty excited the old rate was 4.87 the new rate is four 3.10 uh the benefit over the 10 years is about $2 million and so you know that when you think about the denominator in two million over 10 years that each taxpayer isn't it's not going to be a lot of money but the idea is it's going to be some money that doesn't go to uh the interest right yeah and so because of this then our taxpayers are gonna have that this this is not a savings for
035the school district this is a savings for our taxpayer so definitely excited about that thank you for your support in this process uh we have you know potentially additional savings in 2016 if that's something we want to do uh we had already talked a little bit about our Moody's rating and so uh when we had a a meeting with Moody's their representative and talked about the work that we have done since 2022 23 you know they they see what we're doing and they you know that our rating will improve when our fund balance improves right just that's that's basically the how it works yeah that's it so understanding that and that's I know that we're working on that and there's some complexities to to that it's just that that is important as far as uh
036that rating and why that rating is important so we can get the best rates yeah and so there's long-term savings with that uh so again just a you know thank you to to you to our community and this is I think one way of us showing that we are being resp responsible and good stewards finances and you may have additional questions um I will be sharing with some more information with you um in the near future so yeah I think that I guess that's it wow fantastic so there are any further questions I think we're ready to to get into the agenda a little further all right what do we have next we have our um education support for professionals yes so this week is our esp's um education support professionals also known as our
037classified staff and so we have uh part of the leadership team is here so they're going to come up we have some little gifts for them that we want to uh give you before you you uh go unless you're planning to stay for the entire meeting that's completely up to you so thank you for being here so when we think about our our uh education support professionals I start I usually start with like Transportation so our the first individuals that our students see are bus drivers so our bus drivers we have mechanic mechanic helper we have dispatch and so it's our transportation department and then think about in our buildings we have secretaries and our custodians and our culinary staff and our par Educators um and we also have uh administrative assistants and tex a
038registar a variety of roles that we have and these are individuals that are working closely with students closely with staff supporting students and staff throughout the day uh times from they're outside when the is it's freezing and it's windy so our recess staff and and so it's really hot so uh but again they work closely with our students they work closely with our staff we appreciate all that they do um this week one of some things we're doing is I know that individual buildings and Department leads are providing uh some cases like snacks that go around uh when that we are doing is we have a shout out form that this Sandra goza who was previous uh president for for several years and has been in the district for multiple decades as a par educator
039but uh Canyon this was her original idea so uh We've we're we're continuing with this and the idea of they get a shout out from someone who recognizes the good work they're doing and so that started on I think I probably you launched it on Thursday or Friday and so I just know and I think I've shared this before when I do this and then what happens is that individual will get that then we post it on a on a web page PC has a web page seems like most of the time there's this kind of reciprocal appreciation and so they get an email and then usually like there's a reply uh which just you know isn't isn't necessary but it just they they appreciate being recognized we talked in our leadership meeting uh yesterday
040all of our building leaders that meeting that Tracy facilitated we talked about like what do we know notice and you know like like Riley was talking about and the things I think we' talked a little about soft skills and hard skills and those soft scills like what do we notice is uh you know do they are they positive individuals positive uh clearly hardworking collaborative calm and most of our classified these positions is so important to remain calm because they're working with students and when as soon as we get escalated our students typically get escalated so we uh these are things I notice calm uh teamwork uh willing to do whatever is needed to get the job done diligent and completing the task so these are things we talked about that we notice that we appreciate
041from from our staff so this week is dedicated to them thank you for all you do in supporting our student staff in this community and also typically I think our our staff that are part of uh that are esps are community members that they're they have uh children in the system or grandchildren in The Sibling system or sometimes they have siblings because they've graduated and they they're not exactly sure what they're doing and so they need a you know a job I I was talking to one today who uh we were at crg and so she I was her principal and she's now working for us and she just kept saying you know I feel like I'm in high school again because of you I'm like I'm sorry there's nothing I can do about that
042okay get over it so just it's really great as a as a former principal and teacher to see our our you know students coming back and and want the Educators all right so Misty young will you come on up here please so Misty is our president and Ellen is not here but can you can we get this to Ellen yes and then Kathy Sloop and Kathy is right now our legislative PC legislative rep she's in yeah thank you a variety of positions uh Penny can you come on up in l a picture thank you thanks can we get a picture is picture and and This Ti I you can tell This Ti so when we had our day on the hill it's pretty yeah they actually they gave me this tie while we were up
043there so Kathy and Penny and Sandra were there with us yeah right we were we were kind of crossing paths yesterday [Laughter] can I this one now I gotta check out and I think you also you delivered cakes right this week week on Monday you delivered like really large takes to every building every program yeah so district office received this big giant cake and we don't yeah we don't have a lot of members so oh wow it was such an exciting time to see that and Sarah and Sarah gave her blessing uh to so we can have a little yeah so you're saying Stacks after the meeting well so they're so they're so giving and and so they and everyone can share yes if you want to be sa someone text it's okay all right
044thank you thank you all right we've got a capital projects update yes all right let me me stop sharing this so as they are getting set up so yeah I'm not exactly sure um someone asked Maybe I think maybe you sh like what what's going on with our capital projects what a great time to share give you some progress so this is um this is three force of our team Jessica who's a part of the team was not able to make it so Les is working uh closely with Jessica and and Adam Cormac and Dan bodell are with r and c and so what they're gonna do is put that together is they they are going to uh share with you an update and so I have the privilege to to work with them I
045think my our meetings are once a week just have a recap these there's a variety of meetings happening so the meeting that I'm a part of is we're like at a 25,000 foot level and then Adam and Dan meet with Jessica and have these very uh much more technical conversations that wouldn't wouldn't be good for me uh and they would be good for them if I wasn't part of that so but they just going over the like specific details so really appreciate the work they're doing they've got a presentation for you feel free to ask any questions you have throughout the process okay so as a reminder um RNC management is the group that we chose back in I think December to do construction management support to oversee the work that's being funded by the
046district partner RNC um super grateful thankful to be here again I if you folks remember back in 2015 we were hired to Comm in a manager of previous construction B so it's super great to be back we're super grateful and thankful for the opportunity soy management Dan bodell Senor project manager a high school class of 78 lizard of o shoot thank you you shoting a little [Laughter] bit we do a lot of P education in Southwest Washington and Oregon but we really Southwest Washington so we're super great actually the bond refinancing is the work that was uh paying for the projects that they were here in the last time um so as a reminder for those that um uming 2023 to have been a really long time ago um in April of that year our
047voters a PR to project um it was a three-year Levy in the first year of the levy it continued the funding from the previous year which is about $950,000 for technology that was our L continuation um and in order not to have um people ta have a spike um we pushed offering year the start of the money report sh projects that we're talking about and so in tax year 2025 which just started on January 1st um we're collecting a little bit more resource in um the capital project fund um that is timed so that align with a drop in the bonds um it's going to finance a set of projects and so it's uh the second year and the third year um the Capital project ly both collect 3 million and and then about 3.5
048million which finding same project on sure so when we back in November when we got brought on board we got hit the ground around really hard on developing budget schedules based on the information that we had kind of developing soft cost and hard cost and good timelines of how we were at the time there was kind of six major projects and over the last that we kind of consolidate that so and done kind of four major four major projects um the boiler replacement H we combine those in one um and then the security there was an ADA component and then there was some security access controls we kind of looked at it through the lens of how can we be the most efficient so we've Consolidated those into a project we're getting we're out we're
049out I'll hit on this a little bit more we're out to bit on that but um we're able to just do one bid package to bring in a contractor and then the rof replacement at the high school and then some flooring replacement at Gau halfway so those are kind of there are six projects that kind just from so Dan's gonna hit on HC controls and HC so there the high school the equipment makes the H is on reach should as well as the thermostats as well as the brains to man air condition as well as so they're close cousins but they are kind of different and so we pursuing both of those in parallel the system is out well has out will'll getting that pricing the oiler system they're studying an option just for a
050little bit for a little while pump and that helps out in long time so those are two separate things that work together that we're expecting to the alternative to that heat pump is just a gas fired boiler or boil or yeah it's like looking at because right now it's gas fired boilers and so this is an option of some BS with a side big picture there some reason to use all it's different um but it's worth taking some kind thinking longm see the right thing to do and we should have that information into the team by next week as far as which direction we're going to go and on that people dist make that decision then start and again our biggest enemy is the calendar times Etc so are you guys working the designs yourselves
051or how does that work we went through I'll we went through a procurement process to bring in Professional Services mechanical engineers commissioning agents envelope Consultants to come in and and design so we're not designers we were called a lot of different things project managers owners reps construction managers but we're not the designers so we we facilitate the process and the goal is to make sure that at the end of the day the district gets the best quality at the best price um and and everything in between and so that's what we we went from it being boiler design there's currently three like Dan said trying to maybe reduce that to two um keep it efficient and then as we've got a little we we thought or the team like the management team that we call
052it was kind of sat thought we should study some more options just because you only get one time right so we're taking a little extra time to go through that due diligence me that team and get our dire what is the life cycle on that kind of a installation 20 years 15 to 20 years yeah it depend I mean depends on what equipment you're talking about some some boilers I some of the stuff caness up to think so but yeah that's that's some of the stuff that we're doing where we asked our designers to bring to the table some pros and cons from the different systems and then also what are some costs so we can make an incam and it's not just the up cost that we're looking at we're also looking at the
053operating cost the that's one of the reasons that um a heat pump might be more efficient in certain temperature rang than the gas boil may be and so they're trying to model that over the course of a year and then over a number of years to see whether consuming that might be more cost effective for the district part of that right part of that new diligence say they'll bring a life cycle cost to it so we can kind of see the um our job is to keep pushing that forward we want to we want to get the right product and you know um but we also have a timeline that we get so I think the the team that we're meeting we meet bi-weekly with the management team and like Aaron said we're moving on
054a weekly basis to make sure we're you know pushing things on great and again if there's any stuff that pops up just interrupt us and we can hit it and if we don't have the answer today we'll track it down follow up and get it so um yes projects three and four the security systems in Ada I kind of hit on this before those were kind of separated and um we had a package that was um previously done the high school and and Gauze that was already designed and we as a team made a decision we would just push pause in that for a few we would design the other schools up at cap and Canyon um and so we have done that we worked with n NIS is a the design team um they
055the district aot understand the standards we've had a handful of page terms to make sure everything we captured and tomorrow we're out the street so we're going to get up and call folks to make sure they're aware of it it will get advertised public process but we're going to make sure we we have people show um when you select a bit um do you like go with like the lace cost or do you kind of try and evaluate like sometimes you get what you pay for so like yeah in this process we it is a hard bid project it is a public it is a public bid so we will go with the lowest become the lowest responsible bidder and so that lowest response we put things in the specification drawing into documents to make
056sure they qualifi they can but at the end of the day the state of Washington can't do a lot of pre qualification so um there's other options to I hope answer your question going through a hard B project making sure the frontend documents have some some qualifications in there so that we and we're calling the folks that we work with and we have a good working experience just to make sure that you know we don't we don't the more bids that you get that are qualified typically price goes down they sharpen the pencil a little bit more so it's it's it's in our it's we're our just make sure that having trying to get through fast question and then project number five the roof high school high school R um so we um we have
057a date we we've gone through a lot of re iterations and and options and what what our job and what our goal is to make sure on bid day that we're successful that we have that were within budget and we have some options that we can make and so we're working with PRC professional roof Consultants there's a there an envelope consultant that we selected through an RQ process to help us on that design again providing the district and us with studies on pros and cons cost etc etc so we set that up we're planning to go out to B early April and um end of April um have those bids do there is some procurement challenges in there on some of the different materials so we've specified those according to um so we are going
058to have I don't want to get into the weeds but we're we're going to put in to in case some altern so that on bid day we can make some choices we want to get the most paying for our buck and so we'll have two or three different alternates that again we'll sit down with the cloting and board and so we can make some more in decisions so um but General things are going really good there we have a really good game plan moving forward and it's our job on a weekly basis to make sure PRC has everything they need so that they can make informed decisions and Jessica Les Aon ever and the whole team has just been fantastic on getting us the information that we need so that we can push push on
059and move forward so that's I think one of the things we were going to talk about with this is that um in looking at this it's unlikely that the district you metal for the entire grou and I think we were broadcasting that even a couple of years ago that the goal was to do as much of it as possible um the cost escalation that's happened since uh February of 2023 um is significant um the discussion around tariffs is not helping um and there it is anticipated to push the costs up more and so part of the work in developing these alternates is to prioritize the areas of the high school that see the most impact from the weather and the wind um the um meance guys um have spent a significant amount of time catching
060over if they're very familiar with where the trouble spots were they worked with Jessica and PRC um a Consulting Group to identify the areas that we're most concerned about that we would most like to see in metal um and those alternates will Target those areas we'll do as many of them as we can in that is PRC is that the group that came in like a few years ago and gave us that big presentation like okay yeah professional R Consultants they're consultant they that's what they do they they're envelop so they do anything on the exterior whether it's singing brick etc etc okay the goal is they'll design it and have it so that doesn't leak so they have techniques and details etc etc right and then the other thing I think on this is
061that there's still a hedge built into this um because the route is so large um it is possible that we won't be able to schedule the entire project to fit during the summer of 2025 and so this project might be personally done this summer and then personally done next summer but would it would you pay like would it be you would award a contract for both up front or would you have to that's our yeah so what we're going to we're going to go out to BD in early April and between now and then we're either going to make that decision or we're gonna go out to bid and and ask the biders of can can we do this or what's the likel this we can because what we don't want to do is um
062and so between now and first bid we'll either have that specified in the documents or we might even go out bid we're starting to make some phone calls to riing contractors and it's it's a little right now we don't know how much metal we're going to do or how much comp we're going to do and so it's hard to say um but I think we want to do our due diligence our preference is to do it in one Sumit but we do a lot of this work we do new construction we do a lot of renovation type work as well and that's a lot of work to get done in a short period of time and I know we've also talked about some potential options of maybe starting a little earlier where it's not as
063impactful on students and finishing a little later and doing those in a time workk that we start in late May capture sometime there and then we'll go into September so that's stuff that we will over the next 30 days develop and and get some good feedback from not only the subcontractors out there but the prc's of the world and then that management team will make a really good informed decision based on that we can specify in the drawings and documents accordingly so let's thanks for hitting on that because I skipped over that any other questions on the high school I don't know how to ask the question but for a project like that that goes over two-year period yeah for this particular two-year period where there's so much volatility in Construction Products materials labor everything
064else how is that written into the contract is there insurance that yeah if the price of metal goes up they get it in time we would put in the documents we could do it either way we could do it as two separate contracts I think our preference because you've got warrant not only like cost us but warranty and fingers pointing Etc right and so we could do it multiple ways I think what we would potentially an option would be is we we would put it in there and if we decide that we can't get all this work done we might buy it this year and then we we phase it just like what we do like on when we built jum to guard we we we bid that project out a year and a half
065before we actually did that roof but they so they would take those escalation typical into into their bidding yeah into the bidding so then on that you would know on bid day you're getting one contractor and it might be phase one for summer 2025 and then phase two summer 2026 but you don't have multiple contractors the CH the one other challenge where doing metal and comp is they're two separate contractors comp folks don't do metal and metal don't really do comp so there's going to be a prime and that's kind of probably do the vice versa so and is there a value Engineering Process that goes in depending on how the bids come in or yeah the so we do value engineering all the way through design kind of looking at that those items but
066they're we're setting up the bit alternates so that we'll be able to make some like some informed decisions on this is BAS bid this is what we've got to do and it's got a certain amount of metal and all the rest is comp and then we've got a you know a little portion for option A or alternate one and Alternate so on bid day we should be on budget or under budget but we can make some decisions roundest of numbers base B is about a four is then an Al so maybe about a third of it last one if the numbers were good perhaps half that's kind of range right good question thank you and then um last but not least the flooring at G and halfway so um we are we the management team
067and the team here um we went through an exercise to kind of do it there's there's a kcda process that that that's a state contract it's a Cooperative agreement then there's also the the hard bit process and so we did a an exercise of cost exercise comparison in that to kind of land on what our recommendation was and we're planning to bring that recommendation on the bit to go through the kcda process um the the pros to that um you know the main main Pro is we could kind of scale that up and scale that down whatever we need to do u based on some of these other bids that come in we might have a little bit more funds available to do a little bit more or a little bit less um and so
068that process gives us a lot of flexibility but it also still allows us to know that we're getting a competitively bit product um so the priorities are that we currently have is the walk-off mats at at Gau and halfway so all that exterior doors getting those walk-off BS replaced and then the corridors replaced um and then depending on we're getting some unit costs for just each classroom and then we can work with the management team and and identify which was the next layer of priorities so right now we're Gathering um we're kind of finalizing some recommendations we're working with Jessica and her team to identify kind of a short list of materials and colors and then they'll take that short list go that and be with the staff and get some direction from that so
069we feel really good on procurement timelines getting that approved on the March 23rd board meeting have enough time to recure those materials and we planing that we're we're confident that get that done over summer and if we have some other funds who we a little bit smarter know a little bit more information com summer you can scale a little if if that's the direction so I guess just maybe more of a process question is so that requires board approval do do all these other bids require board approval okay So eventually we'll go all cross okay and we've identified that on our schedule we can share that with you but we've already earmarked kind of developed the bid scheduled based on bid or board meetings obviously we'll go out to bid we'll do our due diligence
070we'll review that um we'll give a recommendation and then an intent to award to that contractor and you know when you have a really good relationship with these folks a lot of those folks are going to get to work on submittals and all the stuff that they need and then the the board obviously we don't sign contract to board approves that but they acknowledge that there there might be a couple weeks where they could get get front of some of that stuff so but yes we'll we'll have to bring all those to the board we're trying to time them so that it works with all the standard board meetings but there might be some special meetings that we need right like the one earlier this one we might have to do some special meetings um
071so that we're not postponing the to right yeah and we have those dates and if I haven't shared them I can share them we can get those out just so it's on your guys's any sort of idea what the PL is probably run us um uh like in $150,000 range yeah and that's all the walkoff mats all the and some other common areas so yep and we did you look through the lenss more of a cost per work but to make sure what we would anticipate on midday is what that Cas it's right there not actually Less on some of those areas and that's not always that case but inar it was so and we'll we'll get some feedback from the buildings now so we start as follow as um the school leadership um on
072uh like which priority areas beyond the common areas are the ones that are most in need and then also on the the backgr things like the color and um so that we're not you know just picking something out of my catalog so there and getting sample put you go set down next to the pain color furniture and see if it look okay all righty so um actually your question is one there was on the next slide so as we received those bids so each of those kind of four large projects are kind of moving independently but we'll be bringing those to the board for approval um so you'll see those in the board packets typically with that recommendation page um the face roof is the largest one but all of them were in that um
073uh public work thing where our larg requires um we're expecting the construction the vast majority of it hopefully will be this summer there might be pieces that we have talked about that along the way to extend in 2026 um and then uh one thing we wanted to highlight is that um following the feedback we received from the community there are still continuing to seek um other funding sources for this um back in December we brought the Department of Commerce Grant where thec controls have um keeping can that was something that was supposed to be funded by kind of breed up some resource um which has been good because with the escalation yeah we evened that breathing room um we also received them BR for the doors and GS in the halfway um and again that
074freed up some capacity to be able to do any complete more talked about with the community um and we're still chasing other funding resources that could other projects so all these projects are being funded with the levy funds we collected in 2025 plus these two plus grants so it'll be 2025 and 2026 so that um that tax year there's two years of tax Reven um the first count ofly half of it comes in this year and the second half comes in we're going out to bid for all of these now so so we have uh some liquidity in the capital project fund that we're using so there are some monies that are um there and available to funding projects like this like the fund that's there for the high school and some other monies that
075have been collecting um and we can use those resources to do these types projects then pay them back when they get the tax person next calar any other questions I'm so excited to get these started yes doors huge what security do is a cape right now you got a keep all the side Ada too that's do the main right that's the priority people who need accessibility and we'll work with on you updates us coming at help not help our thank you very much thank you than for your time thanks L all right next up we have our financial health update yes all right so I gave you a a one pager so you should have this along with your presentation and then on the presentation um the slide is up there uh and this one
076pager is from 201718 to 23 24 and so this was published February think 19th is when uh I found it I need some assistance from uh TJ Kelly's assistant to find it uh was very excited about the results and so just want to talk a little bit about it see if you any questions as I had shared a communication to you um chalise had predicted what our score she felt like our score was going to be based on looking at the formula how it was waited because we have that information in October November this just is not published published until February so just kind of you know I think the significance of the the the first data point that I shared is in 23 24 um you know our our expenditures to revenue um 98.91%
077compared to the previous year which was 105.460 23 and if you look at this uh this sheet you see that that not only happened in 22 23 but it also happened in 2122 and 20221 and so um you know we during those times we know we were experiencing in 22 23 it was 105.460 or how many years there is there and then this last year we had a score four so there is the significant area that we improved notable in progress and that's 35% of this score so um you know we ended up with a score of 2.6 compared to 1.55 with a 1.75 threshold for the financial warning lab interesting that Tracy and I and I'm probably few other S as well we're on a call with our state superintendent and he referenced this
078particular uh data point and that spreadsheet and shared that anyone that was in the financial warning category or label was going to receive a communication and as we shared last year to my knowledge we didn't receive a communication we use that information uh throughout the spring so um you you have access to the to the larger sheet you have this this one pager really tells the story we are appreciative of the progress we made I think that the moves that we made uh you know last year in the I would say late winter we made some reductions uh across the system may even reducing some hours of staff I think that helped I think that we are on the right path right now with decisions but we we need to continue to stay focused on
079this a conservative approach I think what's happening around us uh globally uh and we talked about the projects and our concern for what's going to happen with those things that we need to purchase those expenditures and the cost of those so we have to continue to be very conservative and our and we're thinking as our planning goes we're projecting what our enrollment is going to be we're looking at our staffing and just as we have neighboring school districts that are going through a similar process that we went through last spring we're also going to need to to make some reductions and so our budget plan that we started to discuss uh you know several months ago we are we are on track right now to have those uh those decisions we're working with our building
080teams we're working with our district leadership we communication with our partners and so uh they will uh they will be notified uh when we we finalized those decisions but back to just our partners in recognizing psse today uh and our our classified staff like we are where we are because our our partners our labor Partners worked with us they recognized um the situation read so across the board they they understood it and and when we we asked to to to work together on this they were there for us so we appreciate that and we're going to continue to you know follow a similar practice we just we need to uh so anyway I just I'm thrilled with where we are right now but we still need to can stay diligent with our I want to
081acknowledge and thank our partners also for cooperating with the administration and yeah helping this the front of them yes seeing the 15-day Reserve that's still a little tight um particularly with uncertainty with Federal Runing coming in yeah but it is what it is it's last year right thank you you know and I we had we're working a quick conversation about that and and yes so what's going on with that particular uh part of this number and and you I so I looked at across the the state and what's happening with that particular uh days cash on hand and and it is declining over the last four years it is it's just ours declined uh much greater in 2122 and 22 23 and actually greater than the average to 23 24 so hopefully we're gonna you
082know we won't see these results that are going to be published until next February we'll be able to figure out where we're going to end up I think this is a an important metric to continue to focus on and so um you know it also it also came up again it just I think it's maybe I just wasn't a part of those meetings last year at this time and maybe our state superintendent did mention it but it is very relevant now with what's happening in the state of Washington yeah and when we get into a legislative update and and and they know right our legislators know what our school districts are experiencing right now speaking of funding yes how much of any if we know of our expected funding this year could potentially be a
083risk and I asked the question because I have folks that have been allocated funds in other areas and they're not getting them right so yes so what we know right now based of our this afternoon's meeting with our state superintendent and what what his what he he thinks is going to happen is our title funds are going to be protected this is what he believes now I don't know if he was talking about 25 26 I think he was talking currently our title funds are uh probably more secure than other grants that we have so we have some other grants like uh unite is funded through DFC and the stop act Grant so those funds we are more concerned about than our title funds based on the information we heard today sheliss and Tracy if
084you want to add to what we heard well there was a question that uh in regard to next year so uh 2526 they asked about tit I mean I don't know that we can say they're secure but it felt like that was there were a lot of other um components to those funds that would keep that in a more security whereas there was other exting funding like he was very specific like don't count no talking about different categories and he kept saying they aren't talking about it so he was saying your title funds and your fedal funds that they AR that's not really in the conversation so he said you could think about a mini haircut is what he called it but he didn't think it was going to be a draic change he said
085that he would be nervous about our federal Food Service fund well extremely cautious about our funds that aren't coming through oi which is ourc and our St how much is that roughly um both BC and Stu together is probably about 170 and how about the federal food the USPA funds 300,000 and overall federal funds 55 5.5% was 2.7 million and what I think I might have shared this with you is a help help graphic of the state of Washington and be able to look at each school district and what their federal funds are that there and and each and he talked about today particular places Northeast Washington where they're going to be hit much harder than Southwest Washington and so the makeup of your your student population yeah and your community so um anyway I
086I'll share that if I didn't share I will make sure I share that with you another question for you at least February is our dip month do you have an estimate of how many days on hand we had this February okay okay okay two weeks that's fine just curious yeah that's fine down further good and as soon as we have that completed we can share that with you that might be a a weekly update I mean I I still think the difference between 15 days and zero is highly significant and making payroll yes is essential thank you any other questions about the Financial Health Store go ahead thank you that great uh we have our legislative update next right so I apologize for all the text there's a lot of information here I just I
087felt like I didn't know how to like really get it condensed down any any further so when I and you I think you get the Wasa too um I share with you just kind of a summary of the too so we look at where our information is coming from is it's from Wasa it's from Wasa and so this this was also reiterated uh what we're going to share by our state superintendent this is just a reminder of our priorities so what we identified is fix this prototypal Staffing model you know we definitely are overspending we we uh there's this huge gap in special education and then just the due to the inflationary uh crunch we're experiencing mxs if we get some assistance so you know we were optimistic uh 51 days ago and so as
088we started and we're continue to Advocate and as the tweo is identifying is what you're hearing uh you know when see the news or if you go to uh just a record from the on the on the site you see that those bills that that we have bills still remaining that are focused on MX and transportation and special education it's just the MX one the number keeps uh getting smaller and smaller and smaller and so uh we aren't as optimistic as we were I'd say uh you know 50 days ago so this next slide is just in detail what seems to be happening so we're more than halfway through in this session I don't know if you've heard I've heard that it might go a little bit longer it might go into May that is
089certainly something that's happened before uh the two major funding priorities special education and MX are still our bills uh we're we're uh watching those mxs again those are like our utilities and insurance and classroom supplies other materials that um just as we've just you know been talking about inflation and and probably more impacting the price of these Goods that we need um some of the things Transportation doesn't look that great right now like it looks like that the transportation bills um that were there aren't any longer and that the funds not so much and again we know we've talked about we we've made adjustments with transportation that that's helped us uh transitional kindergarten so so ttk uh interesting that you know what as we're tracking that and we shared with you as soon as we
090found out in September what our situation was it seems like today's news is uh we're gonna get boy funded in March uh April will be partial but very much optimistic um about Bo funding but we're gonna it's going to be lean as far as these funds so we may not realize till August but that is it looks like that's a that's favorable for our current TK programs and then possibly next year that there's going to be a definitely a limit on on on how many students we're hoping it'll be based off of 23 24 but we have four sections right now when we look at forecasting 425 yeah this year yeah this year we're hoping it's this year where we have four sections and right now when we're looking at next year we're not thinking
091we're going to have four sections based on what the current funding looks like so again today was was helpful we're going to keep looking at uh Connor is starting to meet with our families who have signed up for the 25 26 school year and so hopefully we'll get more families interested uh so anyway we will update you as we go as far as that goes uh we're going to continue to advocate for our priorities uh which includes looking at the at this whole system and how this the protal funding model is set up I haven't heard too much about that so I'm not sure that that's uh you know a high priority at the legislative level so just uh this is really what we heard today from our state superintendent and part of his team
092I just Shar with you ttk uh title and special education grants what sheliss and Tracy were just saying that that it's optimistic as far as that goes or uh you know somewhat optimistic if that you know can be quantifiable as far as title we are concerned about other grants we just we just decided or shared with you now the concern is when those individuals are under contract right and so we have uh our stop Grant and the DFC Grant we don't have a lot of Staff supporting uh that their there their compensation is connected to that Grant but we have a few and they're valuable members of our team and so as we uh and I know that they're tracking what's happening and we'll be in communication with them uh if that ends up being
093the case and then we have decisions to make um then special education MX Transportation just a little more information about that and you know just like just a little summary of How It's impacting us we've really just got over it U that we uh again because of the the adjustments we've made were in better shape but Food Service you know we don't really have an answer if if that right now was to happen so we've gotta that's where we're tracking that and then the external grants and continuing to look for Grants even though we know that that that that might not be something we can depend on if we were able to get a grant that maybe isn't federally funded that will that will help us any questions about any further thought or discussion on
094uh expanding TK through some kind of tuition program or oh for us yeah yeah yeah thank you so we uh we actually have been looking at Community Ed preschool yeah and if we went with a full day or half day right now we we are uh looking at would be an all day so it looks very similar to TK so those students are about at school about that same amount of time and then it looks like what community ed preschool looked like with two staff members so the students are there all day I think we're projecting it would be around $800 a month for those families then if they were part-time students so maybe a half day then it' be $600 and so we we do have so a survey out some interest and you
095know uh ultimately I think it' be it' be great if we could offered two preschool PR preschools one in uh one in town and one up at Kate horn Sky I don't know that that's going to happen but that's that would be that'd be ideal where did the survey go up to because I haven't seen anything uh went out to the went out to the families uh like just thek families or no so how did we Facebook because I think all I saw was TK I thought then that's totally be my overs dual language is that still open that survey so that yes okay thank you great if we could get that like out to okay yeah we you know we've actually been talking about not just our families right right so yeah so some
096some of the challenges of of making these decisions and then quickly getting it out because we are now in March and then aprils are happening right now if not sooner they were happening earlier so we know we need to get that out so we are been confident in that we we have a a full day and a half day in mind we have the survey we know we could we could look at how we can get that out further or remind families that that maybe weren't aware of it you think it was I can't remember was it part of the connections that was mailed out is it January yeah yeah and in terms of the community TK there may be families the old Bugaboo for me families live in washugal but their kids are in
097the cus District cus has some pretty severe budget issues there may be a broader pool than just our current families Y and so then would this the TK as we know it now would we prioritize students with financial need for those programs or do we know how we would approach yeah so we yeah so Connor when he assesses students that that I don't know if that's a one of the indicators is specifically about uh family and need got yeah so that's one of the metrics other criteria okay for their at the level of need so I have a completely different question okay okay so I'm just trying to connect so we're collecting ly dollars in 2026 right and then that's the end of that Levy and then I'm looking at this we were $6.9 million
098short and I'm I'm expecting that Gap is going to increase if we don't get if our Eno you know Insurance increases like costs increase yes like at what point do we start discussing the next Levy and how much we would ask for how does that process in isue yeah so that's that's a great question so we've uh I reached out to the individual we've worked with before and so like what's the timeline look like so if we were to do that you know would it be in November would it be in February of 2026 right yeah so yeah so we we would so we would start the the school year think having those conversations next 25 26 y so next school year we have started having those conversations and you know I think about our
099strategic plan and the process we're going through and U when I'm able to put together a team like an advisory team of our community members these are the kind of conversations we're going to have yeah and you know the projects that Les and and the team just shared like yeah there are other projects that that that isn't just those aren't the only right things that we identify we just prioritize those for our last ly so what you know what what's what else kind of support we need for our facilities and our campuses along with you knowl and you know what what are our needs going to be uh hard to predict what's going to happen again we talked about multiple times volatility of the our current the market and and what you know prices so
100uh we need to watch what's happening continue to be conservative and then thinking about the future yeah what are those uh what are those asks going to be I think what we did today with the bond refinancing certainly helps very I think helpful in in that going through with that and completing that and I feel like we should highlight that the next time that we ask our taxpayers for money that we're very conscientious about the fact that they are contributing right and anything working on our strategic plan too will help with that right Y and we know we s out a budget survey and in our next board meeting we're going to talk about the budget survey results so we'll look and see what I what those that completed the survey what are they prioritizing
101and you know I would say I've been looking at it it looks similar to uh last year when we did it and and you know when and when we were had some challenges uh year before that just like what people identifyed what they're prioritizing and where they think that were maybe some areas that we could reduce which we've been doing and so uh as I said earlier we're going to continue to need to do that to match our enrollment you talked about uh students that are that are was students who Choice out in Choice somewhere else yeah so us working on um you know what is it that we need to do so those families will uh remain with us and and I think that Community Preschool we heard when we we paused with that
102that there was going to be a concern that families were going to make that decision if they started in another school district would they just stay in that school district so um you know one of the reasons we we want to uh get it going again and you know it isn't just because TK is might be uh you know something we're not going be able to offer like we have the last two years but it's also those are those are our students so if we get off of that we want to we've but it has to be that it means the funded sell we don't have funds to invest in that program and that's where we've set that that Mark and we feel like that will as long as we have we say 16 students
103there's this minimum number of students that we need to have and there's some you know uh we could have more than that but that really is the number so it'll fund itself with our staffing and our other like program needs a sense eron of of the enthusiasm in the community for the strategic planning process you know again we've met with 12 different groups and those have been staff members in in boosters building boosters I tell you it's been a a wonderful process for me um and I I think I may I I think I we got a couple pictures I'm going to share with you uh just like when we sat down today we were with crg there were a lot of staff mbers uh we were with JMS boosters it was a smaller group
104uh the crg boosters there were uh several we had two groups so it was it was a large number and it's so there's there's a definitely I think it's appears to be an interest and and they're engaged and they're sharing their thoughts of those questions so I think there's a you know for the process we'll see when we put our team together the steering committee and start digging into it but I I I think it's you know well let me tell you this there certainly is from m and the idea that I've shared that our five board members are eager to do this and that you were not a part of our current one and when I ask staff members you know today there was probably half were were around in 2017 18 and a
105third were around in 2012 last the last two times when we've done so I think there's some excitement about it it's also when we do this it's a end of the day the I do have a question about that so I know a few um JMS boosters missed that and they were asking if you guys are going to have just like an open like a round table is type thing where people that boosters that did Miss could maybe be part of it so a couple thoughts they can they can fill they can complete the survey okay and so they can share their thoughts through the survey they can ask to be a part of the Strategic steering committee okay we hadn't planned on having an open house you guys don't want to do there was
106a lot I heard great feedback though they were impressed that you guys came out and we're asking all it was really nice it was a great conversation I'm sad that I missed the definitely appreciated that time okay so do the survey yeah did you get your question answered yes okay yeah all right we are at midyear sip yeah we're on to our uh midyear um update discussion yes so the last time we were together and you know I don't know if I used to term homework maybe I did someone did I said I needed an email to tell me what my homework was so there was an Ask yeah so we handed you the midyear one pager from all of our buildings and so they they looked very different I think similar information but just
107how it was formatted and so the ask was when you had chance to look at it we you have a specific one that that gave you the information you were looking for this is something we have not done just provide you with a one pager the idea I think at one point maybe it's this idea that they would come back and it would go through the process again just maybe uh shorter um I thought about that and I didn't necessarily want to schedule your time to do that so that if that there's desire to do that next year when we're planning we can do something like that uh I know that we appreciated having them give us their kind of progress check and they did it like in 12 minutes or it was 12 minutes
108each and so and then the one pager so was there I know Ida thank you for sharing your your summary uh just her feedback was was very helpful and give me an idea of kind of what you were thinking is very helpful forication yeah so she wow good student what did our rep say like do day she does it that day it was the last minute we were getting I'll second what I just say great got the um Jane do you want to start I really liked the Canyon Creek Middle School one I found that one but actually there was like pieces of each that I liked yeah is it possible for me to just send you a marked up version of course okay yes those are in my office y sorry so when you
109look at that Canyon Creek one did you notice on the back side was that did you did you like that I think he was the only one who did that us yeah because I like the refresh of here's what we did um and then the challenges and obstacles I need to have it in front of me yep you like the conciseness I'm I'm a bullet point girl that's what I like yep okay yeah and then he added the slideshow what he presented us which um gotcha okay great Jim I have been in town one day in the last two weeks and I am just finding right now that's okay what's that I think they were at hand out I well I think well she said it to me yes I see that I got it
110on that rather than photop paper versions yeah okay so at the beginning of the year we got these plans that were many many pages of um Powerpoints and then to distill that into one page I thought they did a really good job doing that the ones that I appreciated the most were the ones that were more on data and less on narrative particularly like the high school and Hathaway This is the goal this is where we are this is what we're going to do that's meaningful to me yeah thank you um I like JMS theg I like how it's set up that way um to me I can read you know it's the goal the focus the progress type thing um but it's hard for me to read these and so I love how Creek
111did this so I could see it just a little bit better I guess um I mean they're all great they all gave me the information that I need but I'm I need things in boxing because if I have to read it out my I start going nope so I think my problem with the boxes was there wasn't really any data in the boxes so I'm okay with boxes if there's like dat data but it it was very qualitative and then the the tables without a narrative to describe them I don't know what I'm looking at like what what is that what are we measur I had the same CH I couldn't that's I think that's a general problem with annotating data presentations yeah dealt with that my whole yeah and it's an hour oh I
112see what you're saying because there wasn't any yeah and I there was the presentation would be fantastic yeah yeah that's why I like this I like cutting this okay that was presentation yeah all right I think the only thing I would add that I I don't think I saw in any of them was I would love just a green yellow red like green we are fully confident we are on track we are crushing it yellow at RIS red probably not GNA make um but I also know that that can be somewhat quantitative so it's fine with the narrative after that but for me to be able to just look and be like green green green yellow looks like a good action plan yeah again I'm a yeah everybody thank you yeah I'm not sure how
113we would yeah how we would do that necessarily I think it would be establishing what the it what if we can sum it up in just just here it is overall I know that uh Wendy wasn't there when we we did this the first time that she presented yesterday and just talking about the adjustments like just this is what the data is telling us now this is how we're adjusting the rest of the school year school year was just really just tremendous and seeing that level of you know like and this is what I'm going to do with so it wasn't just this is what we're this is when we're gonna do it this is how we're going to do it whether it's in their teams or I'm gonna do this with my staff use
114Cheryl McIntyre training and so I yeah I think that we are we are heading again in the right direction with this your feedback is very helpful on what you're looking for and what would be you know necessary is a like an improvement with this based on the ones you identify well and maybe there's even a like we haven't identified a way to get this data early so we don't know right because I know we've got some areas like that and I think it's important to recognize those like we don't have a great way to draw data mid year we got to wait until the end and that's fair the other thing about yesterday was what she had given was her assessment data for the fall her assessment data for the winter and then she projected
115her like yes what she needed to meet her goal okay what it was for spring okay I Haven seen anybody else set it up by that way okay we back up and where the template comes from that you read in the fall which is a very document so when something the state provides us it's the title doc so we have to make some minor adjustments to because all our students schools but those tile schools have some specifics they need we like using that it's a very likely do and it does include you know beta and and we could yeah maybe we could do some with extracting the critical yeah Y and you know we have math we have bla we have science and then we have mental health or behavior and looking at that and
116so you know what measuring that and we look at like what are we determining with metrics for that particular one and what keeps coming up with our strategic a strategic plan around behavior and providing today we heard providing support for students but also for staff and work students who are escalated but you know strategy so I think one of the things that we we keep hearing as a concern and sometimes why families make a different choice so hear that I do believe we are working on that and so we are tracking those numbers as well it is something that the state also us the tracks make G okay well so thank you for that feedback and yeah other thoughts later on please share I appreciate your your effort for this and I I was in
117cost plans but how did they feel about shortening it up yeah did they like it or was it like I have so much more to tell you I think the feedback we got we gave them the same feedback because the other thing that we want to do prepare for next year is whatever how you guys felt about it we're going to make a template or develop a template so you the board gets their information and they get a template they can work with it nice so yeah just trying to design this so you you were able to get the information that you need in order to answer questions from your constituents so you're feel comfortable decisions that that we are making and you're ask you to like what this is what we need when we
118think about just like like our projects like got the information that we need that you need to make that decision so that's yeah we're we're hoping to to improve it and to we put a timer to it that's what that question it was 12 minutes every one of them minutes and very intentional very concise told slides they were they to have information is I think they appreciate that point okay and I they also enjoy a listening okay all right yes next item yes strategic planning discussion yeah so just here's a a few pictures I was just discussing the top right picture kind of hard to see that's today we were with the SI G staff the left the gallery walk we've done a number of times when we had larger groups uh they they shared
119their input on these large poits and then we put them up and do a gallery l so groups can see what their groups are are put their provid the bottom right is JMS see the individuals the group you were talking about so that's Mr cook there he really was a part of the team looks like he's kind of Away part of it it was was a more of an intimate team and we just had one lar posted that we we wrote on it we kind of talked about we kind of wish we would have broken up when you're you're in this you know this setting and and the groups today were really large you want to have groups that five and so those were pretty large not everyone really wants to contribute in in those
120kind of groups so you know I think they all felt safe it's a really good de wel feeling but still sharing that in the moment so everyone get also gets to complete the survey as well they want to so uh just identify on the left who we've met with so far and I want to ask you the same questions that we've asked our students and that we ask every team that we meet with and answer what what are the you know the skills and the attributes that we want students to know do so if you want to just you have some thoughts about that some from what heard for our students today the conversations we' had and then if you were going to be a part of the the steering committee then you're going to
121you're going to help with looking at all this information and Distilling it down to what are those things that our communities right so do you want us to answer those questions and it's what do we want students to know and be able to do anybody want to start jump I mean yeah why not start Atway sen I mean we'll go with the basics right like read math literacy all that good stuff but I think when I think about what I walked out of high school with potential gaps in or what I've heard from others I think financial literacy especially in today's day and age is absolutely critical and I think the ability to how do I phrase this the ability to find reputable sources to help form your opinion on matters is becoming more and
122more critical and I don't I think what we used in the past right like go to the encyclopedia it's accurate no longer applies and I don't know how we do that but I think it's going to be key critical to having you know educated citizens in the future yeah and I think the other thing I'd really like to know is the projected job market when they hit 18 because if I don't know how many of them realize how big like trades are becoming and the potential disruption in different markets based on technology some have a higher disruption rate some have lower so they can make an informed decision about what they want to do yeah I think I would add to that they need to know when they're 18 or 17 they're graduate I think
123when they're sophomore and they're making a decision if they want to go to yes casc Tech Skill Center entally a trade pad that way because that decision can really yeah it's a it's a shortcut to to that to the trades also 8th grade when they're forecasting in the ninth grade when electives are selecting yep as well and so I thank you for that I I was at a meeting on Friday with a bunch of superintendant and John who helped us who the owns Gerard who owns homes and have a big part of the toolbox billund great you know the Hammers and and the equipment that was needed and and working alongside our students and he talks about the last the hard skills and soft skills and just the need that you just said for for
124the for trade jobs and we started example of the II bridge what's time for the II Bridge the thousands of workers that are and whether we have them here or or not and so some those individuals I imagine they GNA be our students right now maybe in fifth grade sixth grade what it's time so just see they're they're ready to go okay thank you for that any else yeah on the I5 bridge I have a friend here that is an iron worker who built all of these Bridges he's my age there's not a big stream of blowing into the iron worker trade um but just a comment I I think the soft skills real important I appreciate the students input on that um in terms of how technology impacts things um it kind of unpredictable
125I I think about the vineyard industry where it for the first thousand years it was hand work with knives or Clippers and in the big agricultural Vineyards it's computerized mechanization for everything and so somehow equipping our our students to be ready for those technological advances that that'll happen during their career times um critical thinking and evaluating information I know I I had a class in high school that was in the 60s so Madison Avenue certainly was relatively new it was taking over our world we really examined advertising because it was kind television was new and I still use those skills in evaluating where the information's coming from how to interpret it or how much to use it um then another thing that we're doing already that I think has been a real positive but well
126finish the financial literacy thing is huge um just one aspect I think would help many kids families out and that's understanding the the eighth wonder of the world um compound interest it's your friend or it's your enemy depending on which side of that compound interest you're on and you know every graduate should understand how compound interest can work for you start saving when you're 18 years old and how it works against you if you run a big credit card tell age 18 or school debt or whatever um and then one thing we're doing that I think is really been positive is the high school and Beyond plan really getting families with their children thinking about the life life as a productive citizen um finding their Niche finding their passion but those are my my comments
127thank you Chuck what do we want students to know and be able to do so much of the school Improvement plans and what we do in schools is so cognitive that as we we measure how they're doing in math and science and Ela and I think that I can't remember the last time in my adult years that I had to solve two equations with two unknowns CH gbt does it for you now so um many years ago I was in Hood River School District and I met with Business Leaders um managers hiring people primarily and my question of them was what are you looking for from our graduates this River High and the response overwhelmingly was we want people who can communicate with each other and with us because they can teach whatever it is
128whatever businesses it is they will teach them that business what they need to know is how to how to work with others and so what I want students to know and be able to do and I think Riley really hit yeah communicate with others build connections and learning how to learn and a brand next um you guys basically said all the things like communicating I feel like kids don't know how to do basic communication anymore um and I think that's really sad I feel like people like kids just don't have those conversations and like you know they said earlier more classroom conversations that just don't don't always revolve around maybe just checking in with each other but not about math you know but in math class um and that they're more than one way to
129learn and I think that that's really important forid to know too that just because you don't understand it doesn't mean that there's not other ways to learn um and I think that we have um a great CT program I think Margaret rice is amazing and I think that maybe more help in that area where um I'm trying to put this in words um like one-on-one like students to be prepared like what can we do to help them more to be prepared for college like she said like one of the students said you know a lot of students don't know yet what can we do to help those students I think that's important um because everybody should every senior should have a plan and if they don't then I feel like we're failing them um I
130don't know I don't really have any other continue but that all um I don't have much to add I think just generally how the world works and how you can influence it so I mean financial literacy kind of ties to that um but also like how the government works um and like how many people ran for Schoolboard during the last election like they're all sitting here they're looking at them and so I think just understanding like the very basics of all yeah I thought something else and that that I think is missing I see it in my my nieces and nephews and grandchildren of being responsible for yourself I see younger Generations expecting Society to provide that responsibility for them and as somebody who's older I learned that in my family and in school and
131just in society and that's somehow that's dropped out of our culture thank you for your your conversation I think we're g to pause on the next one can can I ask something about the the process yeah I see the groups you've met with I don't know how many more meetings you have but I think it is important to include community business members and other community members that aren't currently associated with the schools and in that planning process yeah we're still working on how how to do that I don't know Faith Community or number of opportunities yeah so yeah what we are missing is I think we're going to thoroughly our staff WD with opportunity that Creek their leadership team High School leadership team at the together yeah we are we are missing our community voice
132The non-educated Voice right it's and especially the you know there there's some pretty high-tech businesses that have moved into the the port and our government leaders there city of wash and I think they would provide valuable people you know I think last night I talked a little bit about what we're what we're hearing from students the the one our students in that one class or middle school class uh and parents and staff very similar we're saying on this yeah characteristics that you consider being identified and what district can start doing continue doing or keep doing the stop seems to be a challenge what what should we stop doing groups came up with one or two thought about what we stop doing it's the then interesting that like maybe Shar this with you Elementary parents don't
133know Middle School experiences Middle School they don't let know unless they have a child School experiences so they'll bring up things to start doing that we're doing they don't know yet communicate that or just isn't something on their radar yeah and so it doesn't really matter how communicated sometimes context matters and you don't really know that's something that you're GNA be want to know about future so we we got some ideas on what we can what we can do and when we highlight experiences like we did with we sent a mail to 10,000 addresses that you know hopefully it's read and and individual see you know and you see probably over the years more Graphics larger pictures less text see so hard to get is there any way to get feedback from people that graduated
134within the last year to four years because I think about it like when I do training programs at work I don't ask people going through it I ask the people that went through it six months ago like what worked what didn't work what was really effective that we need to make sure we keep doing like that's a good idea yeah it's Wonder Challenge on how do we track that yeah but I appreciate that idea there we can do some individual conversations ask the same questions maybe some some students that we know are still in contact with because you know or siblings I talked to one who graduated six years ago who's one 20s oh yeah there you go that counts all right thank you so we're not going to do yeah I think we can
135wait on the next question all right next thats good all right so we're on to policy 3205 sexual harassment of students we're before I'm sorry I forgot about this slide I think I sent this to you communication like the state has identified we have we have learning standards and these four and when you look at these four that the state has identified they're very similar to what we had said and you know I think and maybe Jame you started off of course we want them to be able to read write and compute so that's you know that first one is then can they communicate and we talk a little bit about how like what kind of communication we talk about wrri an email inversing in person over Zoom how are they how are they communicating
136uh what they doing that information and then two like specifically standards content standards financial literacy has come up so many times in our in our meetings with the boosters and staff the importance of financialy there is a bill right now I think it's moving through that's going to increase what we already are doing the financial literacy or expectation uh three we you know I think I we mentioned that you know months ago as far as like critical thinking so thinking logically what is it you're doing with the information integrating technology into uh you're gaining information and influency and then four is really about like finances and if you want something and you know like how are you going to earn the money to get that and then what if you want you charge it what's
137the impact of that anything of those lessons that maybe you learned I learned young adult some cases the hard way and so anyway that our state you know I I think I don't know that this is something that we I had shared before with you I don't think so but when we sit down with our strategic steering committee this is going to be one of the first things we share like this is what the state's expectations are for us and our role for our students okay okay all right so yes IA you're right we have the situation with our B dogs migration so I don't know much of a discussion is I say Bo it's gonna going to change it's going to be enced it's going to better understanding there's going to be training this
138is inevitable we don't have a CH doesn't cost any money you know what I don't know necessarily I think there might be I think it's going to be a SL increase this is a an important source for us or access point for lots of information really how we communicate where our board docs are I think there's going to be enhancements in how we communicate within this application and there will be I think around mid May we just need to let them know that we're ready and to start the process because there's numerous steps and I ask cor earlier today do we have that Comm we identify specifically when she said not really until start the process so once we get going then we'll determine and the professional development or the training is going to be
139a variety access to information experience through reading it through probably videos some of those types of trainings or I don't in person is that a possibility you're or assing with Consultants so can't imagine it being like I don't think it's I don't think it's it's just look different IDE is it's be be better any questions anybody heads up thank you a appreciate that expectation yeah now you set it up bar really high I want this to be flashy all right now we're on to Jay which is policy 3205 sexual harassment of students prohibited and this will be our first reading on this yes so look at it there isn't a lot of updates there's some some minor changes on the first page similar to some other policy revisions we have made this one is really
140required it's due to statute update so we are now catching up to that update and making the necessary adjustments so when you see on page two at the bottom specifically the we text you know what's uh identify right away is like what we have an employee employee is going somewhere else wewu allow do that Bas this we're not allowed to say something or to not say something right not allow required to say something yes share information yes I'm this has been a problem in schools for many years where you recommend somebody out when you want to get rid of them give them positive recommendation this is specific to sexual harassment type issues but generally as an ethical thing yes thank you then nobody in our district should give a positive recommendation for an employee who
141is not a positive employee probably this one just specifically is about sexual AR yes this gives us the backing of our following policy when we give you the recommendation versus y so that's the a major adjustment there on this policy the last one was a policy revie with up annually the board and you know continues to be a bit of a challenge with involving staff students volunteers and parents in reviewing this process process so so the best way to review this process you know what we do is we have we have complaints we have investigations we we we meet those that are individuals are responsible for those particular areas those investigations Elations that we me our following the process and procedures so audition to this this particular policy you see so so not uh many
142changes but important updates in this policy I I have a question about I mean I support the language I worry about the legal implications of the phrase has probable cause to believe and how that's really defined in in an individual you're our legal leg here Chuck how I mean one could face a lawsuit from an innocent employee where someone had some rumor and how what's the line between a rumor and a probable cause well probable cause there has to be a basis right and so an example is in law enforcement to get a search for you have to have probable cause right you have to be able to present some evidence right as opposed to having heard or here saying in the law enforcement there's a judge who makes that decision who would make the
143decision for us yes and who would make that decision in the school district for whether there is probable cause to suspect I would typically that happened during the investigation right so yeah yes so so versus a rumor right so we're going to we're going to investigate concerns or or rumors regarding employe so would R have to rise to the level of having a I mean I'm just ask say yes that we we've engag in in some kind of invation okay and to be clear we wouldn't disclose that that's why we're not providing a recommendation we would just we're not providing a recommendation right it's just we're not GNA give them any like heard this it's just no we cannot provide a POS recommendation we also work with Council yeah I'm sure any of these concerns
144that those are typically one you know first calls that we make is seeking advice right typ situations and so to your point what what we are able to disclose this addition to this policy and making sure that so typically it's going to be building a district leadership building a position build building administrator identifi they would know this information right but even in the judicial system we've seen examples where probable cause for one judge didn't rise to the level of probable cause for the accused let's say but just I'm sure legal council is on I just ask the question question any other questions about this respond I do not looks like we will adjourn at 34 P.M