001it is 6:30 and I'm going to call the order our special meeting and we will start with the pled iedge Ali to the FL of the United States of America to um are there any questions on our cons and didn't have a question but I did want to point out thanks to our voters for the tech Levy looks like that helped update our um wireless network so um do I have a motion to approve motion to approve seconded all in favor hi hi hi Carrie all right on to our budget update for our presentation yes so we have chaliz here if you have any questions you should have received uh really two documents uh the the first one is uh contains some specific information about the general fund Capital the the five different funds uh
002it has on the second page enrollment and then the second document that's that's there is really the one that has different graphs comparing last year to this year so not sure if you you have any specific questions any comments regarding the the information um one of the reasons we do this is to just track um our our progress for U compared to last year at this time regarding our our fund balance specifically where I think our our biggest concerns have been I will share with you at this time that it was last year around I think the 8th of February that we received the U access to opi's website and the health indicators so that that information that we then shared it is not available yet so it was my understanding that it was going
003to be published last week it was not published again this is the the Financial Health indicators yes so and when we're waiting I have a feeling that they have some other things right now that they're they're working through yeah and so I'm I'm hopeful that we're going to see that um you know if we don't see it this week that we'll May we'll see it first part of March okay any questions regarding the budget update no it just it does look like we're doing much better than we have projected which is great yeah just due to the additional head count we didn't lose as many or is there anything I guess my question is is there anything in addition to the head count that they had to plan for that's contributing to the increased Revenue
004I would say if it looks like it's increase because of the reduction that happened last year so anything else we can think of as far as spending or or additional Revenue that we've received from Grants I don't know that there's anything specifically that we can we can say because of this I think more are we going to see that in April when the funding runs out if the funding Runs Out yes but this projection that I have going um it has an assumption in there that we're not going to receive all the funding but that's not actually the fun so hopefully the estimate is right and if it does stop we w a DI this is great again thank you it's so easy to read and so easy to understand right so when you look
005at our yeah so our fund balance for January I think was right around 6% yep right and so it was it was the next month last year that we were uh had our biggest concern so more than likely it'll probably dip below below 6% it's not down to half a percent or or 1% nice job nice work combination and a lot of Jim did you have any questions nope I just reiterate what everyone else said it's looking good better than I expected that's for sure yeah great okay before we get to the next one I want to make sure I have not joined the zoom so I want to join the zoom and when I do this yeah some things happen get a little noisy it gets a little noisy so with me okay that's
006not at all of course this time it w I'm getting requests to sign in last I have a normally see and then it wants you to update do all the things yeah so now maybe maybe what I'll do just check and see it's in the this is the first that looks like that so [Music] sorry all I need to do is have the presentation you broke it challenging you know that was on Zoom yesterday so very unfortunate so we'll go ahead and move forward all right so next item we are going to um go over our annual board policy for series 1000 review um did everybody have a chance to look at that n yeah so this is something that we did last year and maybe even yeah the last couple years is looking at
007this this series and so uh so Jane and and Ida I don't know Ida if you did this he probably did this last year in in January uh Jane you certainly you know hadn't had access to to it then so just to wonder if you if you any questions about the Series so um I think there's 35 policies within this series and you know uh defines the roles responsibilities operations uh for the board of directors it really looks at the the relationship between the the board in the superintendent um electoral process your duties ethical standards so a lot happening in this series specific to how decisions are made and and really how the the superintendent support the board the board um supports the superintendent so I don't know if you have any specific questions about
008this series I will say that I'm having discussions with with Corey and with chalise regarding updating our board policies and procedures and um you know possibly looking at we started looking at the series and in which which policies have not been revised that um going to be presenting those in the near future future board meeting so but as far as the Thousand series thoughts wonders explanatory most of it and make common sense to me yeah I don't feel like there I mean there's no changes or anything to it and it's all stuff we've learned through all of our fun meeting or things that we've done though one thing that I did talk with Aon about is that we have a policy procedure what to do should the school board decide to have zon but we've
009already decided that yeah and so I think something to look at as we review our board policies is to identify the ones that even though the stat say are the policies do we really need them so that's just an editorial recommendation right and when you think about the process that we follow and this is relevant because we have some revisions that um you were presented last board meeting and there's decisions being made at the federal level that we're waiting to see what the impact is going to be with us but there's a line of communication that's established like we rely heavily on wasda to uh uh give us leads regarding these policy revisions and we wait for OSBI and and Wasa Works closely with OSBI Wasa Works closely with u a variety of Council uh
010so it we are waiting to see uh the policies that we are updating now were we determined those were important for us and have nothing to do with the current decisions that are being made but again we are waiting to see what happens right now we are relying on State Statute we're relying on os's um guidance and we're going to continue to do that and the first C we we must follow State policy must follow State Statute we our attorneys as well right yes yeah Y and our yeah um Stevens clay does work with wda and wda works with other attorneys but he uh we appreciate that relationship and in supporting uh our decisions that we're making uh there certainly are local decisions um we I think in uh as long as I've been in
011this currently in this position and working at district office we rely heavily on this Council well now you may me think a question sure in the case that state and federal policy don't align which are we if I read this right right now we follow state is that the case yes and then it's the state that can go yes yep yep and so uh we received communication from State superintendent on a regular basis and just giving us updates on what process they are following so yeah it was recently last week our state superintendent s out communication to all of us just identifying uh you know given the recent Communications at from the federal level just what um our guidance is yeah thanks for the question all right I don't Jim has any questions regarding uh
012this series nope all right all right next up we have our federal title Grant overview presentation um here yes thanks is gonna do it from that location good even everyone before you start yeah so so uh this was a um presentation that was that was um I think asked for for probably in October regarding um just I think specifically around Title One and so Tracy and I discussed you know what what could we share regarding and I think it was also connected with our school approvement plans yes and how are we supporting our students uh in some cases our families so uh Tracy put together this presentation we want to have it uh last board meeting two board meetings ago yeah so um so she uh again is going to present to you and this
013is one of the things that Tracy does among many other things is support our these grants that she's going to be talking about and so she works closely with our building administrators closely with the staff that are connected to these uh These funds and I think she might talk some specific examples and you may have some questions during this presentation so feel free to ask thanks thanks so um basically we looked at we look at um a a number of title uh grants and every year we apply for those grants and uh they they come with a dollar amount um not before we apply it's after we get told how much money will be included in that but we also rely heavily on what we got in years past um and sometimes there's some changes
014to that some compliance things that we have to do or not do so some of that could be impactful um but you'll see as you look go through the document um or the the different pages by far the majority of all of our title funds are spent on people um and um not really on on uh materials and things like that so much um but there are there are certain Pockets that we that we can use for that but predominantly they cover Staffing those those programs um so if you look at title 1A um and that's a that's a this a Federal grant so uh improving the academic achievement of kids of low-income students um that is where we we find um our behavior um support staff our health assistant people that we have in
015the in the health rooms um we had a we had a handful of combination classes this year that we know that that's the 34 one two K1 um some of those went away in most cases we we still have a couple um so we we funded the the pair professional that that comes with um as in accordance with our collector bargaining agreement you also spend it on uh partially some of my salary some a Betty salary to administer the grants and that um and then also partial funds for that also with some Specialists specifically uh music is happens to be out of title winning so uh so we got um this year a total of 870 um and as you'll go as we'll go through a couple of these uh you'll see that we we
016have the ability to move some of these funds at times when we see the need in this area is more we can we can we can shift it in some cases we of course get that approved um with our contact people with ospi Tracy do these funds carry over in one year to the next no no now there there could be some cases where specific situations that may allow you to do that but overall no so maximizing grants right is a high priority for us when they don't and you have you ask OPI for approval if you need to move and so for these is it the type of Grant like you know you have some where you write your plan and you get it and then you have to put complex ones which I'm
017guessing these are where you actually have to show the expense for reimbursement and then they reimburse then I work closely with obviously to to orchestrate that but yes it's on an ongoing um this is really the work that my assistant Betty Gable and I do uh July August September um as the school year starts so yes so are you are you applying for the funds in the next year like can you plan ahead for how much you're going to receive and then we we get some estimates um and that's what we that's what that's how we plan uh we get those estimates and they're generally pretty pretty close shise gets information on her end um we saw that we're going to have a change in um some of our lower socioeconomic uh uh percentage at
018one or two of the schools and so that may it's going to change whether we get whether we qualify or not we may funds or current funds we're getting that we may not qualify for next year so if we have Staffing or a program that's connected to these funds we're getting specifically for a school but next year there's G to be a change and we need to decide if that's a program we can continue if it is something currently do we have any concern about these funds not coming through for this year at least we haven't been given any guidance yet about any of that and we're obviously watching every day um but no we haven't and then each year can you speak just really quickly uh you know trace your Le some we auditing
019the auditor is looking at at these funds yeah so um every year we have an audit and it consists of three parts and one is called a single federal audit so they take all of our federal funds and they have to um audit a certain percentage based on our risk for the year um so like we have low Financial they might audit a bigger portion this year they chose to do Food Service which is fedal programming they audited that some years they choose to do title one so when they um pick a grant they look at everything they look at your application you sent to OSI all of your um they're called Grant claims that you do every month where you say we spent this much you submit it by the 15th and then you
020get reimburse for what you spent um they look at all of those claims make sure they actually match the expenditures in your system and you didn't over claim that you spent money um and then they will actually pull you know payroll and want to see time sheets and time and effort that that person you coded actually does work in that program yeah so pretty in depth IA roughly how many people this money supports for us I mean I know it's not necessarily supporting all their salary but right so in in Title One um we have three because we have we have three TI one schools so those there's three Behavior Support and health room people there um combination class that's a little bit fluid because we had more in the beginning we have less now
021so that amount changed um administrative support stayed certain percentage very small I think it's maybe 10% 12% something like that um and then there's I think the percentage for Specialists was like 14% 133% something like that of now these funds can only be used with our Title One schools yeah so I think I kind of explained to you before when I was talking about the ossi monies that our three schools got just so happens that those are our title schools that as long as we provide PD and things for all three we can include cape in that in that uh in what we're those resources that we're we're providing we can include them as long as the others are included this this may be something Jane asked I'm not sure but just for my own
022knowledge these are funds that we've received from federal government we have to spend for the year or these are we have to request reimbursement each month and potentially subject to changes at the Department of Education level I actually don't know the answer to that Jim I can defer to chalise we get that money so there there are funds that we get as we spend so it's a reimbursement basis so every month by the 15th we submit an OSI system called EGS um what we spent and then we get reimbursed at the end of the month for that reimbursement but they are funds that are allocated to us so around April or May the year before we get preliminary and then once the grant is approved we get a final and so the funds are set
023aside for the district but we don't get them up front we only get them as we use them so if we don't spend them they go back into opi's bucket okay so but does the are the federal monies deposited in OSI and not subject to claw back sometime later this year or can we count on them for for sure or is it up in the air what they're currently saying in a wasbo presentation I went to the other week is that they don't feel for this year we should be worried about our federal funding because it was already awarded to us the total was already set aside and awarded to the district it's that they can't speak to Future years because that money hasn't been awarded yet thank you uh second slide is title two
024which is um professional development that can be used for teachers principes any other school leaders um we took that amount uh for some of you you can recall last year that we used that amount the 72,000 and that's what we paid for our solution tree contract that we ended last year was our third year of that cycle so we took that money so that is now part of that 59 3,000 on the first slide um there were things that we really needed in that title onea um and you don't always have the ability to move the money from whatever title you want it generally just goes back to Title One 18 that's the bigger pot should we say sure okay so we didn't have any any um monies that were spent this year for title
025two um in in years past I think [Music] um well I guess Aon we are using some of that money this year um but we're using it out of title one we're bringing uh some of our litigation team to do some uh some training with principls um on evaluation and things like that so centered on very specific need Title three is specifically for multilingual Learners um you don't we don't get a whole lot for that so it does it does pay for partial our partial Spanish speaking liaison um that part of their job also is um uh part of the family uh resource uh coordinator position where that person would is able to kind of Provide support for those families so any questions about title two or three different salaries isid we did the same
026thing with title 4 because when you look at student enrichment m SS and safety that's where we really put our money in our behavioral support um with our health assistance um that you know that we have at at at those uh elementary schools so there's a we rolled that back into title one as well so we could utilize it there so each Elementary has a student support held through the system position that's one position it's it really has two titles because we merge two different job descriptions for this so it's an individual who works with students for specific reasons it can be around Behavior it can also be around supporting students when they come and with those funds obviously being under title one that only accommodates for the schools that are Title One schools oh
027okay so yes even though we have an additional school that we fund with other funding then we have the tbip grant which is the transitional bilingual instruction program um that pays predominantly our multilingual support um and we added an additional classified staff member this year but we also Chang changed our model a bit and we changed BL you we changed that certified teacher uh from a 1.0 that was one of the cuts uh to a six so um we we made that change uh also part of the Spanish speaking lays on position as well as some support um administratively for for that any questions on um tvip or title 4 then the last one I just um included this these are not federal funds our lap funds our state funds um but I know that
028you guys hear a lot about lap so I wanted to be able to clarify you know what what does that mean um and and and who it pays for with that it's a significant chunk of money um and we we do a lot with it so our certified staff we've gone we've gone down we've decreased in the in the past four years um we've also increased a little bit on the classified side because we're using a different model to deliver those Services um we're also we changed this year um with we've traditionally always given each School a set the same amount as far as Staffing support for lab and this year we changed that and because there is such a difference uh our lab teachers are one uh uh supports crge and Gauze and there's
029a there's a over 50 student difference between gauze and crg so that person actually is split now three days versus two two days at the other school now this the the other lap teacher that supports um cape and halfway it there're similar numbers of students so we're still at AIT like a 5050 kind of um sp there so the two certificated staff SP time so we got travel back and forth and they are supporting the pars I think Trac what we talking about the PA Educators they support the pars that then are working with students but the certificate staff are also working with students so there's a in it's a case load of students who receiving lab support and we have really specific guidelines around lab you know uh the most um intense students uh
030they want obviously that Stu those students to be seen by the certificated teacher right um every year when we start because some there's generally some shifting in par of Professionals in those positions make sure that they're updated with snde which is the program that I kind of spoke about a while ago um our intense reading uh structured uh Intervention Program um so we provide that training um every year so that people that are in um lap have the ability to be trained specifically in that in that model so the lap Fons are grants we still we have to apply it's not something that's just given every year um the lap the lap uh funds we we don't apply for we get we get assigned a certain percentage and and actually I will will say this
031year which is different than in years past we actually one of our schools actually qualified for a high poverty lap funds and they got an additional chunk of money however we got chiss got notified just not too long ago last week I think um that we don't think that school will qualify for that next year so that's preliminary but it it's it's inconsistent so we're not sure and that's why I brought that was example yes those are funds we're using now that we may not have next year as like we're GNA have those so it's a these are funds that it it's a it's a it's a grant or it's a fund that we we still have to build a plan for that we have to able to answer to and when we identify like
032what's our criteria for identifying students and there's it's it's fairly fluid I would say when students uh receive lab support and maybe they they don't miss out for the whole year it doesn't it doesn't happen immediately when we're looking Elementary first we need to assess our students and then they determine I don't know about the third or fourth week yeah into the the screening happens first part of September like second day of school we start oh okay but lap doesn't start until maybe 28th 29th of September okay is that specials time is that when they do no no no that's such a great question so do it when time when I need time not during specialist time it could be during win time which is intervention time it also could just be it could be
033a pull out that's worked with say for second for example the second grade teacher so there's two or three students that qualify for lab support they're pulled out and they will be in small group with the either the par educator or the teacher I can tell you firsthand experience having a reading buddy I saw a significant change in the student I was supporting with readed Northwest once lab started within maybe two sessions my student was more confident and and I I could see the difference so it is definitely we are we are encouraged by this effort uh I think that the plan this is the second year that we've I think it's or maybe it's the third year that we've we've kind of followed this uh like the reading Focus right we're also looking at
034then so how else can we incorporate map you know in the future as well yeah and sometimes like for example right now um all the elementary schools are looking at their lab schedules because we allow kindergarteners kindergarteners are not the first kind of slice of the pie that we we you know focus on we get those first graders that are coming in and show the need for support now kindergarteners have been in they've gotten one round of fastbridge screening done and now we're looking at um how do we how do we see some of those lowest kindergarteners and reading add to the schedule and kind of change so there's some transition happening now the other thing that happens in kindergarten right now is we might not be able to completely facilitate having need small groups
035for kindergarten so then the lap teacher or the lap PA goes in the classroom and pushes in to we call that pushing in um to that group of students so okay you know this teacher is going to be teaching reading at this time so I can go and support in that way so generally for the other groups first through fourth um it's going to be a pull out program um it also pays for uh partial a couple of partial certificated staff uh for credit recovery at the high school um we have two individuals that that this help support um it also pays for elementary summer school and when we look back at elementary summer school for the last I want to say like at least five years we have only invited students who qualify for
036lap for summer school um and so those are the students that we we um and those students are students who completed kindergarten through going into fourth grade that's the the group of students that we support for summer school and that will be no different this year so those plans are already already made we've already developed our plan for summer school so that will happen What do we do for f grade I heard the credit like you got the credit so as long as we satisfy um the requirement for the lowest students and percentage and it always changes because it depends on the number of students and how they screen there are times especially now that we'll have some fifth grade students where their comprehension is really they're really struggling we we try with comprehension but
037we really want to make sure we have fifth grade students who are not decoding text that we really and they can be and they can be seen so in every School fifth grade is an opportunity we can take those students as long as the other students are being are being supported any other questions Jim do you have any questions no thank you you okay thank you all right thank you Tracy yes thanks Tracy all right next up we have our student or representative [Music] report Amari Graham who was our senior Olivia Alvarez who is our ninth grader and so I asked them to consider a few questions and then they're also here for an advisory vote later just after this yes so excited about that Mari and liby how are you doing all right so
038I don't know if we do a test m test right now che check check check so you're have to really maybe project are you ready so glad you're here thank you so question the first one was and this is one of our strategic plan so we have a strategic uh planning activities that we're working on we've met with I think eight eight different groups we've asked them these questions the first one is what do we want students to know and be able to do so I asked our two student Representatives this earlier uh this morning it was it was an early morning email and so um if you didn't get look at it so thinking about like what do you want students what do you think students should know and be able to do and
039then the second question is uh what do you think we should keep doing start doing and stop doing and so these are the questions we're asking our staff and our our booster groups that we've met with so far we'll continue we have 20 plus meetings that we're going to be participating in and facilitating these questions all right Amari uh for the first question um I couldn't really think of anything that that wasn't um that for like the transition from 8th grade to nth grade that I wasn't like I felt prepared by like what we learned in eth grade and then also like socially too I didn't feel like I came to the high school and I wasn't like prepared for it um I wasn't in this school district from the other ones like the middle
040school and um yeah can you think of a a skill that would be helpful as you are as you're graduating and then you're moving on to the next stage um for sorry maybe for you like for you specifically or for yeah in for for any student for the um transition like After High School yes um I didn't the personal finance stuff I I haven't done that class but um I have some friends who are taking it I like um well one of my friends actually said like the stuff that she learned in that class was like then she was using it on um to um actually do her taxes so wow that's good to hear a personal finance yeah yeah but I thought one of the skills that I learned like in Middle School that
041helped me was typing I don't I didn't learn it um in this listic so I don't know if you guys have that here but it was okay any other CH can think um yeah um I didn't really like understand the question a lot but the transition from 8th grade to night I think that there should be more like I think not there should be like students should be able to have more like mentoring opport like opportunities like I just recently found out that like I was strug struggling in a class that there was like a there was like mentoring and I had to find I found that out right before second semester I think that when you're before you're going into my maybe like second semester um eighth grade should like I think there should
042be like sorry there should be more of like that people should a should be made aware that there's like tutoring mentoring available for classes that like pray be English like a lot of PID in that class and same with other classes they know that they have resources that can help wonderful yeah so what's students should know is what are the resources available to them yeah it's great great and We Have Heard lots of different examples over the last eight sessions and that isn't one of them that I've heard so I that original idea I I like the idea like what what can we provide students would be information so do be something we start doing can also be when students should know is what are the resources available to them for support any other wonders
043about or thoughts about what students should know or be able to do so typing uh personal finance actually I've heard that a couple different times at different groups fors personal finance any other kind of skills you think it would be helpful um I think my little sister she's like in um gauze and I think she's like um I'm not sure if you guys know about this like she's doing some sort of like um emotional like regulation sort of um thing at the school and I thought that was like I never got an opportunity to do that but I think it's like an important skill some skill willing person self-regulation yeah I think she's in fourth grade we won't talk great okay so anything you think of that the school district should start doing or keep
044doing that UFL is beneficial um as a running start student um the Google um classroom and like the reminders from the counselors and um Miss uh those are really helpful like just for um to like stay in touch with the school and just to know what's going on great um this one I didn't really know like I I I could think of okay what about stop doing look at the school distory stop doing it's okay to be honest it's what we want and if you can't come up with anything or maybe later on you think oh I wish I would have said this we have a survey that has been launched that you can complete and it doesn't have your name attached to it but it will identify we can identify the year student and
045we we hope that you will complete it then all our students because we yeah we we definitely would like to get as much input as possible so what we're working on with this is what's called our strategic plan which is our commitment to our students and to our community uh for the next six years this is what we're going to be working so if you don't have one that's a stop that is pretty consistent that's that's of all the things we've asked that is probably the biggest struggle is what do we stop doing so okay we're g to move on to the next question what's something that's coming I think you're looking forward to um I'm really excited for graduation I bet you are in your last semester yes and you're in your so and
046Amari was just saying that he's a running start student second quarter is ending so then third quarter will be starting soon yeah and is there a break in between second quarter and third quarter yeah the break is like spring break so so your break is okay and it's the same or is it a different Spring Break um I think it lines up uh yeah I think the third quarter will start like really um April so so you're looking at graduation yeah Olivia I'm looking forward towards sports Spring sports Spring Sports great and what is your sport of choice track and field great track and field I think it starts next week yeah good what is something that has happened that you want to share with us um recently and a little too we went to
047Olympia and it was um it was really cool we um were sort of presenting to the um our representatives and stuff about um vaping and it's not something that like I I didn't know that there was so much like students in the school who were like um doing stuff like for prevention and yeah it was um it was really cool and then two of you went yeah I would probably say the same thing the capital building it was a really cool experience um I got a here like there lots of different opinions about like different things and different gos that are passing um and it was kind of it it was cool to see like the like how many students like care about like prevention when you were at Jeff guard last year do you
048remember the survey that was completed and the posters that were put up yeah I did a video right and and maybe you had a similar aha moment like I didn't know that so many students didn't do those things the whole point of the positive commity Norms is identifying that in majority of students um make healthy Healy choices so I'm glad you had a good time inia that was a big deal that you spent President's Day Day of advocating for making Healthcare choices and really talking to our legislature about legislators about what they can do to help with this because they yeah they can there might be some specific bills that are included regarding um you know maybe eliminating is it flavored Apes great and you spoke with Senator Harris I think representative Stevie maybe representative
049Waters okay anything else you want to share question what the district should stop yeah you thought something yeah it's not like this sounds like but I the bathroom pass me the I think it doesn't really I guess it it helps teachers trct like who's going and how many times they've gone and stuff but when it comes down to like like if someone had a go to bathroom really bad and someone just went to go like get a class they could be gone for um I think 15 minutes until someone goes out looking for them and people at that point people don't even make a p they'll turn like just open their Chromebook or leave and I just don't see like how it's really effective if it's students are just ignoring the past so I like
050instead of like doing the past like like I think it's hard to explain like instead of like doing the pass I think that student should be able to like go to the bathroom when they want or like if they needed to go to the off even just to go to the office make a phone call they have to fill out pH to so if like a student if one student Wass out they have to wait till the other student gets back and or like ask the teacher to make a pass and sometimes the teacher isn't available to make a pass at the moment so I just think that either like it should be maybe three students can be out of time or even if there's students out like in the same hallway as you and
051it's there's more than I think it's three students of the max that can be out then it won't even like make like make a p or submit it until there's another spot available so I think there should I I don't really know how that could be fixed I'm just like saying that that is a great thanks for sharing that so we can collect that and I wrote it down maybe Mr Brown wrote that down that's something I could share with principal of the high school something you could share with the principal of high school maybe already have so I appreciate that I hadn't heard that was a concern till till now and so U we're at semester you know we had a half a year of that system being in place you know I go
052back to the first question what should students know be able to do think advocate for for themselves which you're able to do I also think up with Solutions which you came up with some solutions so wasn't you just said I have a problem with this you said I've got some ideas and you share those ideas so that's great I'd be curious to see because I know the middle school is doing this as well so it be it' be interesting to see the comparison between what they students think at some point yep and the difference in context from a a building administrator who probably loves the system yeah to a student who it's it's a bit challenging for the reasons you're St so any questions for our students thank you guys for coming yes because spending
053the time yeah oh yeah you guys get to stay for the calendar yeah you're gonna stay for the calendar decision and then we'll let you go all right right we have our proposals for actions and comments um citizen comments we don't have any to have any all right well then we're already up to our student advisory boote for our 20 25 26 District calendar yes thank you so you have the calendar in front of you I will tell you that it is very similar to this year's calendar and we had two calendars that we asked staff to vote on community members to vote on or families to vote on and this was the one that was received the most votes again very similar to our current calendar and it seems like there's in currently the
054last couple years a desire to start after Labor Day so this when we start before Labor Day versus after Labor Day that's a we we clearly saw I think that was a a concern and then the other one had this this weekl long break in February which was brand new so hav't put that in my time here so what you have is the calendar in front of you and what the board is being asked to do is to there to be a motion and then to vote on this calendar it would be our calendar for next school year and it's important to get this decision made and to get it out because families are making decisions staff are making decisions regarding their vacations and so they want to know when the vacation times are any
055questions about the calendar you guys have questions Jen do you have questions no okay did you guys get a chance to see the other one at all did they get a chance to see what well if they if they attended the the committee meeting they could have seen it just curious to see yeah but it was that's not something that we published for them in the Sur I think that's something we could work on next year is providing students so we had I think we had Riley there Riley attended so she did see it okay yeah just carries yeah Olivia I think you had a question oh I don't you don't think so okay all right okay all right um all in favor so so so our student advisory vote so we G ask you
056yeah we're gonna ask our students to vote okay and then the board okay yeah all right so um our student vote do we have favor opposed are you are you in favor of this or oppos favor in favor okay all right now the board yes okay um I'm Mo to approve a second all in favor yes hi thanks Jim thanks Chuck so we have no one opposed to that decision and so yes so students approve or approves so be done deal done deal sorry I was looking at this still looking at the student advisory wait a second okay thank you guys thanks yes so yeah you are free to go if you want to stay you're more than welcome to thank you you know what I would like you to if the calendar is going
057to be yes so you can you can take it be like hey guys I got the first copy thank you thanks guys all right next up we have the washugal Arts month um Proclamation yes so thank you so much so we have council member Robertson with us tonight so thank you for joining us and you were at the the city council meeting last night and so is Mr Carpenter so could you give us a little just a summary of what happened last night uh the council was presented with a draft Proclamation a council member read the proclamation and it was reinforced by the uh mayor protm and then the council voted to approve the proclamation and so then there was a photo op of the Proclamation me and the uh proam mayor and done deal
058from the city as as a customary the city was very supportive our students and our efforts great so I'm to read the proclamation so you all know what it says and then say you get two copies that I'd like you to sign fantastic yes okay so here we have Proclamation March 2025 whereas the Arts are an integral part of our lives and whereas the creators of all art forms are or once were children and whereas Arts education provides substantial educational benefits and whereas the Arts teach sensitivity to beauty and develop students creative potential and whereas the city of wugo and the wugo school district wish to both recognize the creativity of of young people and encourage more of our youth to become participants in the art experience now therefore we declare and Proclaim March 2025
059to be washugal youth Arts mod and urge our community and kids of all ages to give full support to Arts education and take advantage of all the youth Arts mon activities throughout the city and School District beautiful love it I love that yes and we are in the school district supporters of Arts all of our elementary students have experience art twice a week we have art electives in both middle and high school so thank you Chuck for being there last night council member Arin thank you for being here tonight anything to say on the council they gave me that opportunity he's just putting you on now um we okay so we okay do I have a motion to approve the proclamation yes well I'll move to approve the proclamation I'll second all in favor hi
060hi hi fantastic wonderful okay if you could please yes can I all right next we have the approval of school bus purchase oh yeah yes so supervisor David Tao presented at the last board meeting on the uh the plan to purchase three buses um to replace the three school buses um that have exceeded their useful life so um I don't know if you any followup questions I thought he did a good job and thorough presentation regarding the why yeah uh that we have the funds just as a reminder we do a really good job managing the Transportation uh of the funding for our buses I think that um you know each year we look at bringing uh new buses on as we uh have buses that you know have used up their the useful life
061I think there will be a time in the near future we're looking at electric buses wow Y and I think that that you know there's grants that are out there that we're looking at for this this spring to see if there's availability there are school districts around us that are making those those decisions so this is something that we're we're we're looking into for the future that is for another conversation another day so any follow questions regarding this decision I move to approve the purchase of the school buses as presented I second all in favor I hi right Carri fantastic we are on to our policy revision we have a policy 6220 bid or request for proposal requirements this will be our first reading on this second read oh second reading so this is the
062second reading so um presented our last meeting so you've had two weeks to look at this I think there were some specific questions one of them Jane was about self-certification and so we did follow up and you know this is uh W's recommended language yeah that is language specifically around self-certification that we probably won't be acting on however it's just unless there's a compelling reason to um edit policy and and procedure that's be presented us as a model policy we typically do that anything else you want to add to that um so iy aor and she had said identifying a school as low risk happens during the audit period and when they come in their auditing the previous year so they would be able to commit to you that you were low risk during that
063year until year successed and they came in so the suggestion was not to use it as during an audit it might cause you issues if you actually don't end up being low R um but it is L this recommended policy and they go through their team as attorneys to look at it so the thought was keep it in there as there could be WS that has it in there for a reason at some point it becomes something that we should use but at the same time we're going to make sure our admin knows we're going with threshold and not self certification thank you for that okay any questions about policy 6220 move to approve policy 620 second All In faor hi carries we are on to policy 3221 gender exclusive schools um this is our
064second reading on this as well right so similar yeah so similar to the previous policy we are adjusting to updates in statute and expectations so yeah any questions regarding 3211 do not Jim nope okay no I move to approve second all in favor I I motion carried all right um we have our new policy 4330 limiting immigration enforcement in schools also our second reading on this we have questions we've answered everything pretty thoroughly discussed it better last meeting I agree okay I move to approve second all in favor I I I okay we are on to comments from our board of directors I'm gonna start with Jim since he's on our far away land um want to thank our our team and the students and families and everybody that went up to Olympia for the
065uh legislative action day hopefully we'll get some legislative action to to fix the state's uh uh lack of full support let's say for for our schools our schools and all schools throughout the state so I appreciate uh the time that everyone spending going up there and that's about it thanks right Jan you're up have any comments tonight that's okay you do not have to check today was a kind of a special day I got to observe our high school students twice uh once at our newly remodeled senior center community center that the uh city has completely refurbished and we had Meals on Wheels lunch in today for senior citizens we had a couple of our students there that were helping to serve the lunches and gaining some valuable skills and then second was at Columbia
066Ridge um Elementary to watch our high school kids working with our fifth graders on how to construct toolboxes and that was the most fun I've had in a long time because the kids were in groups of four and so we had the high school kids helping them and then we had observers that was us guys that ended up helping the kids not smash their fingers with a hammer it was it was it was a great learning experience because not only were they learning construction things part of CTE but also they were um measuring and they knew exactly how because they gotten another math cl to figure the area they had to write down the area we times height no width times length for the bottom of the boxes so uh was fun watching the high
067school kids perform and especially the five kids who each gave a different safety lesson for the for the fifth graders it was a great event great I don't I don't have much um I just wanted to mention so you know I I read with my son before bed and I've just noticed so much progress in his reading uh like doing the phonics so it's just noticeable how much he's improved so it's just really exciting to see like the education system at work and just sounding out some really big words uh it's just really exciting to see and then also um my husband and I will have a date night at the dinner theater this weekend at the high school very cool so uh I haven't done that before so I'm excited to see what it's
068all about um but yeah excited for that thank you um I got to go with Aaron and I brought my boys and Aon brought his family um to a St on the hill on President's Day as well and um what an experience that was so much fun my kids really enjoyed it um we got to meet with each one and it was really cute at the end my my youngest said we asked you know well what was your best part and who did you like best and my youngest said Mom I really liked Aaron Hansen the best thanks for hiring him so funny and so so great it was just cute that he got Aon shared conversations with them and stuff so it was really cute but it was it was a fun time and
069I'm really glad that we got to go and got to see our students there too there was a huge group of students that went up there and it was really cool to see them in action and you know up there not fighting for what they believe in but kind of you know it was pretty it was really neat so and then I got to enjoy building with the fifth graders up at Cape and then at crg today to and I really enjoyed that I would do that 100 times over um the kids really enjoyed it I hope we have more opportunities like that for our kids because I feel like it's really important oh did we lose Jim oh just um but other than that that's all I got you want me to keep talking
070till till you fix your screen I feel like you keep Le very busy do you bring in such a rarity I just I'm so blessed I apologize did you just do did you give him girl SC I don't tell me that I'm a sucker for those things we're good we're good F it's great everything's great yes so thank you it's a really nice seg way so I have several things I want to share with you U as I think Chuck you mentioned this is CTE month February a number of BS that you you've talked about I'm going to share so we are coming to the conclusion of February CTE month and so yeah just a bunch of uh really amazing engaging activities that have been shared so the first one I want to discuss is
071just the one you were talking about and so several pictures from uh the the events now I think we've concluded we have uh four different elementaries so all of our elementaries experienced the toolbox Bild so Margaret rice partnering uh with one of our community members on this project that other school districts have been doing we just hadn't done it yet so Tracy thinking about the conversations when Margaret presented to us like what are we doing what is this event and and thing about building toolboxes with hammers real hammers with our fifth graders that's scary and now that it has happened aary what an incredible experience and everyone I've talked to the energy level the engagement what what they experience adult or children the children clearly the fifth graders had a blast so what we have
072is pictures up here bottom left that's Margaret working with the student um in the middle I think is Aaron who supports Margaret she's one of our staff members uh the second from the right to the left the second picture on the bottom that's George who's a rotarian our Ro our rotary C rotary really showed up for this event there were many rotarians that were there you see stie there to the left of the hammer and tape measure there's stie up at caporn sky yesterday working with a student thank you s for your involvement your engagement in this particular project which you know what there was a fair level of danger involved I know I know when I helped the gauze I took one right on the thumb you know and yeah I thought gosh I'm
073gonna lose that nail I'm not going to it wasn't that bad thank goodness she didn't swing very hard okay it took her a long time to put those nails through and different times I said let me let me take a couple whacks out but what an incredible experience um Mr mancel at the high school who along with Margaret LED this entire project the students of the high school who put together the the pieces um drilled the nail holes it was really easy for our students I think to put it together so incredible the funds that were provided to purchase the the wood to uh purchase the tape measures uh intentionally include the tape measure because uh we asked our students to measure Define the area so a math standard but also using a tape measure
074several years ago we received criticism in a board meeting by a committee members saying our kids don't know how to use a tape measure well our fifth graders are using tape measures our fourth graders gonna be using tap measures so they do know how to use tap measures now I will challenge uh adults in in this community uh and across the country with uh accurately using a t measure right because there aren't things that are natural like you need to work at it our kids are working on so I I appreciate the student leadership high school students who went over safety and and and went step by step this is what you need to do along with the volunteers so many volunteers so much energy so much engagement up yesterday at Cape I could not
075believe the skill I was saying I was jealous country C my to watch not looked like their they were on it too kind of funny yes yep sh Shack on Friday was an action so they we served yes so this was this has been I think it's five years in the making to get this project up and running again uh Margaret's leadership uh it did include a lot of Staff members Transportation was involved our mechanics were involved so yeah love that our students are actually uh serving food out of the sh Shack and hopefully there'll be many many more opportunities to to see our students having that Real World Experience providing a meals out of the Sho sh so is that open to anybody or just during right now I think yeah during watch time
076okay for this I'm like can I get up remember the chili that they we could create oh I would yeah but but anyone uh yes in the neighborhood probably not at this point my son still talks about the chili that they sered when they first opened they will be serving meals right May yeah that's your involved in that is that cash only though because I feel like I went to buy some last year and I didn't have cash and I had to go get my C why is that very yes look at that decision such good decision yes look at us making moves forward that's right yes so CTE February still focused on so skills USA so we had a number of our students participate and when you look at this in plumbing carpentry uh
077cry making we're talking about hard skills this is awes these are hard skills framing Plumbing electrical those are hard skills right also Incorporated in this is soft skills can you communicate can you r can you interact can you speak with uh you know intent intentionally speaking about specific uh experiences so uh we are really focused on TTV if a student wants to go through a program and then after high school start their uh their work that that's possible right so we want them in their careers if that's something they want to do our teachers at the high school doing such a good job or uh Don O'Brien Brett Manel or other CTE teachers just phenomenal experiences students are having so uh this is one we really appreciate uh the effort of our students and those
078who have qualified to move on and continue to compete in skills you say uh future Business Leaders of America any of you were part of fpla growing up thank you Jane yes so look at all those names of students who participated and and really did uh competed very well in regionals and and many of them are heading to state so you just a great job with fpla uh you notice how they're dressed there professionally dressed right exhibiting those soft skills that are necessary so switching to Athletics so wrestling state was last weekend and we had two of our uh female wrestlers one state so they're Champions yeah congratulations to them congratulations to their family congratulations to our coaches it's the team effort so those are our two Champions there uh Victoria is the bottom left
079and uh uh Aaliyah is the top right we also had two of our male athletes uh place at state so congratulations to them the banquet is tomorrow night so looking forward to that then we have spring sports starting you heard Olivia saying she's looking forward to track that starts next week so those are our spring Sports at the high school which by the way are funded by a ly so thank you community for supporting us in that well we have Middle School sports so girls basketball is happening right now so we saw a big increase in the number of girls out for basketball we actually had so many there was said you actually might have seen this a couple weeks ago our Middle School athletic director Jake Healey was asking me can we add a
080team up at JM a GMS and a team up at in creek and we said yes after I check shal shal thoughts about that yes that sounds like a good idea I love that so yes we saw more athletes student athletes that wanted to play than we had previously like what year before we really kind of budget for you know them teams based on previous years so we're excited about having three teams at eight a canyon and four teams at GMS and when we make a decision like that those student athletes are gonna have more engagement they're going to be playing actually because if we don't do that there's gonna be really large teams yeah so I was glad we really do that so thank you for the support to you thank you for the
081support the community all right so I mentioned a little bit about strategic plan input sessions so we have 20 plus sessions we have pictures here uh he's at the bottom left one that's at jump to guard I was sharing a few thoughts at that particular time Les and I are co- facilitating the Strategic uh meetings the middle one is another group jump to guard staff and another room so what we did was it's a fairly large staff we have them in small groups asking them the same questions we asked our students really want to ask you the same thing I want you to be thinking about that maybe a future board meeting could have some discussion about what your thoughts are regarding those those questions so that was the one in the middle was that's
082actually the staff the new staff room they were in there uh working on those questions and you see one of the teachers are writing down their what they were sharing top right that was that's a fresh picture from this afternoon we are at hathway so we're in the library and so that is a group of of Hathaway teachers going through uh the process and so appreciate uh their efforts their engagement again what I asked them when I asked was it jump guard I asked as well uh which it's probably unreasonable but I said can you just not think about what happened today this is in the afternoon after the students have left please not consider your day whether it was a great day or not a great day and and just kind of push that
083off to the side can you also not think about what's happening on a federal level what's happening and not have that impact right now the input we're asking you to give which is what's the next six years going to look like what's that commitment we're going to make to our community to our to each other to our students to our families developing that next six years so um I don't know if they did that or not but it sure seemed like the their input their engagement was high good and so you know we try to make it that to be a painful experience to about 40 minutes and then we do a gallery walk at the end so they can see what each group is shared so uh looking forward to uh when we have
084the steering committee sit down and start looking at this lesson I put on the calendar four dates one in April two in May and one June those are two hour sessions if you are interested in participating uh please let me know it' be great to have a couple board members yeah we don't want to have three board members but two would be great or or or one to go through this process with us I would love to be part of that if thank you so the day on the hill STI thank you for agreeing to go on President's Day it was such a wonderful event I had no idea what to expect there were a lot more people doing exactly what we were doing and I did not think that was going to be the
085case there's a large group of individuals on the front steps of the Capitol building uh we pretty much stayed away from the threat of the capital we sure did we could hear so yes we could hear them yeah so they were uh very vocal um advocating what they were advocating for yeah so we did meet with Senator Harris first representative Stevie representative Waters and then finally uh representative stonier uh I brought my daughter who's going to be an educator she's in college I brought my wife Angela who was a former educator stie thank you for bringing your boys and your husband it was great to to interact with them and yes your your son and I we made a connection we made a connection yeah we I know like he's got your back that's great
086so cute yeah just the the experience for for me and and that that large picture is the group that Olivia and Amari were a part of so that was connected with we had three staff members or yeah three staff members who were were actually there supporting them uh Xander cook was really uh the one in the lead and that long large group of individuals I believe were in the same office as we were in which were small and they fit in there somehow and they were they were advocating for what Olivia and Omari had shared we were talking about the big three we were talking about the legislative priorities that you identified and my big goal was just to to connect with them let our Representatives know how much we appreciate them and anything that
087they can do to assist us with uh The Big Three and we actually our big three where can can you do anything with the funding model please that Staffing model uh is is is challenging for us we also identified special education and mxs I believe and and actually Senator Harris said he is he's in support of the big three yep which includes Transportation I also I think we brought up transitional kindergarten is something that we need help with so please help us with that uh the bottom left is our PE psse representative so we have Sandra uh there and Kathy Sloop and and Penny Porsche so Sandra Goa who was a previous PSC president for a long time so they were there so I was texting with Kathy Sloop can can we get a picture
088so we there was there was an opportunity at the end where we got a picture with them so not only were our students there but we have PSE representatives there and then uh the middle picture there as representative ston here and that was our last visit and the bottom two on the right those are what graduates so great proud former principal to interact with those individuals who were there advocating for their own uh reasons uh one in the middle is is going to be a doctor so he goes to University of Washington and bottom right uh that former student uh lives in Bellingham and was advocating for for mental health and it was just interesting moment where I heard this Aaron Aaron is that you and I love you to graduate in 2014 and so
089first I was like Aaron but yeah it was just amazing to see a former student former students there it's always that something I look forward to so it was great so C again yeah thank you for uh telling me to bring my kids because I think I wouldn't have S of that and I what a great experience for a middle two middle schoolers yes so midye check-in we had it yesterday with our building leaders thanks to Tracy in organizing the midyear check and we have done that the last couple years I really feel like we've made some important uh updates in that meeting and what we we're asking them to do so what we ask them to do is to share their goals remind us of the goals celebrations challenges and next steps so I
090have right here for you a one pager from each one of them oh so what I'm going to ask you to do is is I'm we're going to give it to you you don't need to comment right now but at our next meeting can we discuss what what you're seeing any thoughts you have you know we didn't give them a template we added this this was a new ask we said we want them on payr for the I think we actually said the board wants this so he said the board is looking for a one pager on the midye check in so so how are we doing and so you'll see really seven different formats I'd like you to identify the on that's the most informative to you the most appealing to you okay and
091then we might you know then say that's actually the that's the Prototype we want to use maybe make some adjustments so they did a good job they had 12 minutes we had a timekeeper and actually that that was just enough it really was it was about two hours and uh I I identified my observations I appreciated the them being reflective thinking about their thinking thinking about their plan uh very intentional and what they were sharing with us they had to be because it was 12 minutes and then very data focused so some cases it wasn't new data most of the case it was new data that's what we wanted to see how are we tracking based on your goals that you established in September October and then I think for me the most exciting thing
092was interim assessment discussions we are getting to the place where we are utilizing the inter assessments again your inter assessment is based off of this the the system the assessments they're going to be given probably in the next month and a half start in April star in April through the first part of June maybe the end of May so it's it's good practice because it really looks like what they're going to be assessed on and that matters the practice they're receiving it's also align to the standards that they're learning so that's really important uh our next PLC meeting we're going to be focusing on kind of the the details around the the assessment window and when that opens and things that were prioritizing so if you could just take one and pass it down that
093would be great thank you for doing this this is an example of Hannah's at crg this was her one pager Tracy anything else you want to add no I you know I heard from um a couple of you at a previous meeting when they finished their school Improvement plan discussion here that um you know were you going to be part of the conversation with the mid years um just so that you're in the loop of not waiting a whole entire year to hear um how how it came going yeah this is great check in you know and like Ain said you didn't give them a lot of guidance I told them that you were requesting it um I was available to help them if anybody reached out um we talked about it a couple of
094principal meetings but really we want hear from you if it get you the information right that you were interested um to know about yes we did vertical teaming this is an example of where we are we are vertical teaming I think it was helpful I know was certainly helpful for me I think it was helpful for our principales to see you know our high school principal to see what's happening at elementary school yeah our elementary school principle to see what's happening to so David and Jake and Tiffany you know they're they're they're supporting as fifth fifth graders come to sixth grade also eighth graders going to ninth grade that it's really important especially for them that they see uh what's occurring so yeah uh really thank you for your your guidance and and I really
095would like you to share with us what you see uh you see here that's that's valuable okay we'll have that at our next meeting okay yep great I think that is probably it other than I did something on your I think you have in front of me can you just check so this 10,000 500 or 11,000 copies so we used to do this three times a year four times a year then I mean we was three times and now it's twice y so because of cost yeah good different times it was there was few more pages but I you know please check it out this is going to all residents correct so they should be receiving this uh at home yeah pretty excited about it it's a similar format than we we used previously um
096so I think Les did a really good job putting this together he is uh he's outstand the work he does so yeah so great thank you thanks BL y Tracy thank you for putting together presentation I think that is it okay um do we have any future agenda items that we want to add we haven't discussed already Jim do you have anything for next meeting that you'd like to have nothing in particular okay all right for you so one thing that that I think I and I talked about was an update at our next board meeting regarding our capital projects oh yes I think it's something we could give you an update on you know how we're progressing with those projects love that idea there anything else about as far as presentations I think that
097was that was the main one the yeah that sounds wonderful um our evaluation forms are online as always um there a motion to adjourn motion to adjourn second all in favor hi Mee meeting is adjourned as 802 thank you thank you Jim thanks bye