001e turn this on good evening and welcome to the March 25th regular board meeting of the wesi school district we will open the meeting with the Pledge of Allegiance all right all right we're now going to work through through the uh agenda board are there any proposed changes or modifications all right hearing none we'll go to the consent agenda so items on the consent agenda were sent to the board and posted online last week the board has had the opportunity to review the materials and ask the superintendent any questions they have about any items on the consent agenda the consent agenda for this meeting includes minutes for the March 11th regular board meeting and the March 17th board Workshop vouchers and payroll Personnel report Surplus report contracts field trips asset preservation program report policies to
002uh retire re reinstate do I have a motion to approve the consent agenda move to approve the consent agenda as presented I second all right has been moved by Julie and seconded by Miranda any discussion all right hearing none um all in favor of adopting the consent agenda as presented say I I and oppose motion carries um we will now move on to the citizen comment um if any member of the public would like to make a citizen comment please sign up online 15 minutes before the meeting or complete a citizen comment form forms are available at the room's entrance and should be turned in to board secretary Kim White English and Spanish speakers will be allowed three minutes of comment time with additional time allowed for translation M white will keep a timer that
003will notify you when your time expires Please be aware that the board's rols to receive comments they will not respond to questions or challenges and the board silence does not SE agreement or endorsement of the speaker remarks Yim I turn it over to you okay our first one tonight is christe Del loer good evening I would uh my name is m parish and I am the uh president of the wachi you so greater wachi youth soccer club and the rec Club consists of really the wachi school district and the East wachi School District we run two seasons um in Spring and in fall and these Seasons uh in compromise kids going to u5 to that U14 in wreck uh wreck means that you know every kid plays every kid we try to get on a
004team both girls and boys and and in this in this location you know we have a Rondo even down to malga and in into Rock Island too with with kids in in the East wachi School District too uh in the spring it's kind of funny because all the games are played in wachi and we've always thought this has been a fabulous thing because in the wreck League we also play with cashmir and with leworth and W's been a fabulous fabulous opportunity for us to grow the game of soccer we're talking like you know a, to 1200 kids that's like 3,000 families and between Foothills um being kind of the Hub of that activity it's created kind of a central Rec Soccer environment for all the kids and families it's really tough in lenworth and for
005cashmir to try to go all the way into East when at she a lot of days because we're playing games that like start right at 6 and then the last game starts a little after 7 and so time crunch even when you switch to you know the new time zone it the new time frame it starts to get really crunch for time but the community has now been hit with these charges of fields and it started this last year in 2024 and we're like okay let's see where this goes and fall was I want to say it was around eight to 10 it was less than $10,000 because then we go to Walla wall to PUD where we've had no charges to this Daye um but then in Spring recently the bill came in the
006invoice for over $220,000 we had no idea this bill was coming it's been a hit to our budget we try to put the the great actually price for kids at a price point that families aren't in a hardship to play we seek sponsors for all the kids for the team so they can get their shirt um and we're remember we're playing with casmar and leworth that they don't charge for the fields either so it's putting us a really competitive disadvantage to keep at a price point that's going to be effective for these kids that are playing and a lot of families not just one kid it could be the two to three kids and we've seen a really increase in the girls participation and I just don't want to see this affect the the girls
007Sports too they get impacted well now we're gonna have to let Chico play and not not M um because it's going to come down where they if if this continues where it's going to put a real real predicament on families even with sponsorships we give Mike that's that's your time thank you thank you Mr Parish were you scheduled to speak also and did you want to use the remainder of your time so you're next okay Mike Parish up again thank you Christie um where I was going with this and I made a few notes here um that I kind of want to follow that kind of Le segue into into my other not profit groups that they're going to speak today I've worked with these these groups and a lot of you in this community
008for over over 15 years as part of the board in different capacities in the last 12 years of being president we've tried to put this soccer program in a healthy economic situation where we are today where we're currently planning for to develop fields to look to partner with schools look to partner with our other nonprofits to expand the game to expand really the fields because in our growing area there are fields that are being happened that's happening in the area both in Quincy and in in in East wachi uh we have Fields scheduled for practic in in for aast wachi kids they do not charge but yet now wachi is charging the kids double hitting the families that live in this community with another tax burden not only for the tax but then to come
009EV is going to pass into the sign up the feast soccer too at the same time there's been inflation in everything getting the uniforms the equipment and all that has been inflation so ultimately I'm hoping that we don't have a pay to play a pay to play that we keep this at an economic threshold that's viable and still grows the Love of the Game for soccer I think it's Our obligation to speak to you to bring the awareness that we want to work with you we want to support field development I've seen these fields detour and get worse and worse with holes I've seen volunteers would go out with sand and pour sand with seed and try to fill the holes not only is it a risk for some kids in some of these different
010fields but also for the referees that are out there learning the game at youth ref referees that start for the u8 games to the adult you know mid Youth and adult referees that are coaching they're refering the older games ultimately what will be the backlash all these vol unteer parents eventually if they see this these increas in charges they're going to say why well why would it be when I'm already living in wachi and I pay my taxes for having these fields and have the use of them should there be something I yes maybe what it what it should be I don't know but I do know that under communication and and working together as a team we can find a win-win situation um thank you for your time and for hearing me speak to
011you about this thank you okay next we have Cindy Abu hope I didn't wreck that one too bad so I am um affiliated with two different Youth Soccer Clubs I am the register for greater wachi wre Youth Soccer um and the president and director of operations for wachi United youth soccer um and we're kind of tag teaming here with what we're talking about so my portion that I wanted to talk to you today about um part of it is the billing um the way that the billing is structured um it's not itemized so what happens is for our facility use we get this invoice that has the total amount due and it's we don't know what it's for um it'll just say this is for Foothills or this is for appable and it doesn't break
012it down um so that makes it really difficult for us to understand what each charges for and how it adds up to the final number um I did reach out to the school district about this and they told me that the new building system that you guys are using does not allow to put a bunch of information on there um and that's why it's not itemized um this also makes it very difficult for financial planning um because we need to be able to see the breakdown um when we're doing the reservation and we get the reservation confirmation we also don't see a breakdown we just see the final cost um so that's something that I'm hoping that um you guys can improve on um to help us know more of like what are these charges
013for how does this break down um the other thing is um the scheduling system that you guys are using now um every single time we request a facility um we have to upload our ID and our insurance certificate every single time um whereas the Eastmont system we upload the insurance certificate once for the entire year um so it's much more difficult for us to request facilities um I think that's pretty much it thank you thank you Mike Osborne first of all I want to thank you on behalf of all the youth sports organizations that are here tonight for the opportunity to address the new fees and facility use charges assessed on these groups you know every nonprofit organization here strives to provide the best possible programs to create an environment where kids have the opportunity
014to thrive and learn life skills through sport costs are kept as low as possible to ensure every child has the opportunity to play and this is achieved through the selfless work of hundreds of volunteers who commit thousands of volunteer hours as well as the generous support of the local business sponsors these nonprofit Club programs are the foundation of our school district's athletic programs without the hard work put forward by all these organizations our School District athletic programs would have nowhere near the success that they have today in addition to the number of volunteers and hours they commit to support the kids of our Valley every organization has a scholarship program to help kids participate who otherwise wouldn't be able to the organization I'm representing Wii FC youth has over 500 kids playing competitive soccer having
015to travel all over the state region and Country to compete in the last three years alone we've managed to give away over $100,000 in scholarships and waivers just so aspiring kids could have the opportunity to play and compete adding the additional burden of field fees without any warning discussion or negotiation is going to bankrupt these long-standing Community betterment youth organizations ultimately impacting and limiting opportunities for our kids we're grateful that we have the use of the district's facilities and understand it takes money to maintain them however the more people I speak with about the issue or addressing that we're addressing here today their question back to me is isn't that what our taxes PID for our taxes paid for that in the past and why don't they pay for that now our taxes haven't gotten
016any less there is a sense of that fee assessment is a double dipping on taxpayers who children Walk The Halls of our schools and participate in School athletics as well as Club sport it seems to me that we should have more of a collaborative relationship instead of one that is being driven from the top town if we need to solve the problem of maintaining our facilities maybe Administration should take the time to sit down with all the stakeholders to entertain ideas and formulate a plan that is reasonable sustainable and collaborative all of us are willing to pitch in and do what we can in addition to the taxes we pay to help maintain maybe even re redevelop our existing facilities so everyone benefits and thrives so I just want to say thank you I look
017forward to your response and working with you to move things ahead so everybody wins thanks thanks Mark Hamilton good evening everybody thank you guys for your gener um donations to our community As Leaders my name is Mark Hamilton I'm the president of the wanci valley Lacrosse Club um I guess our communities of orts organizations and groups that provide vital opportunities for kids to grow to compete to build lifelong skills are being placed at risk due to recent increases in facility use fees these changes were made without transparency without stakeholder engagement and without a clear plan for reinvestment this is not just a budget issue but a fairness issue a decision of this magnitude should have been made with the input from the those directly affected instead the new fee schedule was implemented without prior consultation
018with the very organizations that rely on these facilities I feel as though there was no proactive Communications with Community organizations and to this day no shared methodology explaining how these rates were determined this lack of transparency erodes the trust and leaves our organizations scrambling to adjust to the changes they were not even given a chance to discuss the financial burden placed on the local sports organizations is staggering for example for our club last year we got the Apple bowl for $100 for practice this past fall we had a bill for $270 for the same amount of time um it's just burdensome and that's we're we're not budgeted for that we're a very small Club um and it's not just lacrosse um as Mike talked about wachi soccer Rec Soccer P you know a bill of
019over $2,000 I've heard wache wrestling greater wache Babe Ruth wache Valley Baseball Club they're all struggling with similar cost increases these hikes are forcing organizations to either dramatically increase membership fees which places unfair Financial burdens on families or finding alternative venues outside of our community with such a drastic fee increase one would expect a corresponding Improvement in field conditions and facility upkeep this has not happened grass fields and other facilities remain in poor condition raising serious concerns about child safety as well as this additional as well as where is this additional Revenue going if these fees are truly necessary there must be a transparent plan for reinvestment one that benefits the organizations paying these fees it's not about the numbers on a balance sheet it's about the future Rie Sports in wachi it's about keeping
020programs accessible keeping kids engaged and ensuring that Community organizations are treated fairly these Sports programs are the heart of our community they Foster teamwork discipline and a love for life but these unsustainable fee increases remain in place many of them will struggle to survive let's work together to find a solution that is fair transparent and one that supports rather than burdens the organizations that serve our kids thank you Norm Armstrong thank you school board members and superintendent kahar um on August 16 2024 the United States Supreme Court unanimously agreed that title 9 is intended to protect the rights of biological girls to Fair academic and sports opportunities on January 9th 2025 a federal court in Tennessee versus Cardona ruled that all 50 states would return to the original meaning of Title 9 that the term
021sex means biological sex and not gender identity on February 5th 202 an executive order States under Title 9 of the education amendments Act of 1972 addition uh educational institutions receiving federal funds cannot deny women an equal opportunity to participate in sports thus it is the policy of the United States to resend all funds from educational programs that deprive women and girls of fair athletic opportunities on February 7th 2025 OPI director Chris re doall sent a letter to Washington State School Districts urging School Board directors not to comply with the executive order to protect the rights of girls and women to Fair competition failure to comply with Title 9 is likely to cost Washington schools well here's a conservative number $300 million I've heard much higher uh per year in loss of federal education funding existing
022Washington state laws and policies do that do not comply with Federal Title 9 laws and policies do not and cannot override federal laws such as Title 9 you are local school board unpaid by the way unpaid members are the front line of defense against unlawful state government overreach we're asking you our wachi school board to compl comply with uh Federal Title 9 by immediately ending males and girls Sports males and girls locker rooms and males in girls bathrooms thank you I I sent a uh a Washington state proposed School Board resolution to comply with Title 9 so you should receive that and thank you very much for your time thank you all right sounds like that's all thank you guys for coming um if you want generally will now give you the chance to leave
023unless you want to stick around lots of exciting stuff all right um now I will turn it over to Corey Kar for special presentations excellent uh thank you everyone uh special presentations tonight we have we beginning with our ASB updates so do we have a represent we have representation from Westside let's do it thank you hello my name is lalis and now I'm co-president of our leadership Club at Westside High School and I'm here to tell you guys what's happened since last month I saw you guys so currently everyone at our school is going to be a broen record until we have our spaghetti feed and silent auction on May 15th so make make sure you guys mark your calendars um we are still looking for donation items for gift baskets so if you guys
024know anything please call our school and tell them that you guys have things you guys are willing to donate um hopefully we can entice you to come with good food live music sign auction and a live Student Art Auction and our leadership is still working on Prom and we are very excited to bring disco Funk to Westside which will be happening on May 9th we are excited to have our usual amazing DJs From JC entertainment as they do it for free every year for us which we are extremely grateful for April 24th is our next Wellness day we are super excited about this one as we are partnering with consumer Jungle which is a local nonprofit that focuses on financial literacy for Youth and Miss Sheena who is our personal finance teacher uh she is
025going to create an all day fictional Financial simulation called Sheena town uh students will receive a Persona to complete with family income family and a budget we will have to pay our own bills at various stations and will receive some life happens cards like flat tires broken washer dryers speeding tickets Etc um when we get a life happens card we will have to adjust our budget accordingly at the end of the day students will return their money they have left and be entered into drawings with prizes courtesy of consumer jungle this brings us to the end of our update do you guys have any questions for me how'd you come up with disco funk I love it but just wondering we had so many ideas for prom We had so many different ideas for prom
026and we all did not know what to do we had we had a real Carnival idea we had another I know when actually is doing a night in grece and we had a similar idea to that but we really wanted something to be different and then we did have a student say hey let's do disco and our Machin loves discos so we all kind of combined two ideas so decades disco Funk is kind of what we came up with and everybody in class seemed to really like it so we just kind of rolled with it thank you I love it thank you and I'm really pleased you're working with consumer jungle I've heard great things about that program and I think it is perfect timing congratulations on putting it on you thanks Lea aome thank
027you guys thank you um I'm not seeing our normal ASB representation I know Maya is here but probably not to give us an ASB report right okay she's she's here uh representing the superintendent advisory Council so I'm glad you're here and nice job and Romeo and Juliet that was wonderful um okay so we will uh conclude our ASB reports and we'll move on to Marcy Horner in the house and we are excited that Marcy's here with us she she was here about a year ago right um and uh at that point it was Davis demographics uh this year it's MGT um so maybe some re rebranding in that house there a little bit so I like the representation here on the thank you thank you um it was a little it's a little warm for
028it but I'm not complaining I am I'm not complaining um yeah so thanks for having me I was here about a year ago um let's let me a great presentation is riveting you guys are GNA be just I know just like so excited about it um okay so this is uh school year 2425 obviously do I need to point maybe this direction to just usually you [Laughter] though well we can it is it is the big oh good good good okay um all right so uh last year I was here I kind of did a thorough explanation of our methodology so I don't want to go into a lot of that detail again I think this image actually speaks for itself essentially we start with your student data create uh factors and apply those factors
029to your student data to create the forecast and I'm happy to answer any questions we will go over those um those different factors but we'll move on to the analysis of the student data so what I'm going to talk about right now is your current student data this isn't your forecast this is just things that we have analyze with your current student data and when I say that I mean student data that was provided to us by the school district at on October 1st of 2024 again we verify the student data make sure there's no duplicates we geocode the students essentially placing them on the map we do that for we have our current year and three historical years and then divide this District into individual study areas we then analyze what it what the
030comparison is between the students and your attendance areas both where they reside and where they are enrolled so you see here obviously where the majority of your students are we create this Matrix that just once again allows you to see where they reside as you read across the rows you're seeing where they reside as you look down the columns you see where they are enrolled this looks a little bit different from last year because of Columbia being closed they were uh students were obviously redistributed to the other schools so it does look a little different especially Lincoln has uh the the count of students that live within that boundary 598 last year was much much less but other than that it looks very similar to uh last year again a utilization and transfer analysis shows
031what the residence column shows what your utilization would be if your only your resident students were enrolled in the school and then the enrollment is the utilization based on the students that are enrolled and you do have a much um the the distribution of the students many more schools are in what we would consider an adequate level um as they were redistributed and you're also showing just student transfers this is just mathematically based on the the slide prior so you can see where your resident students are transferring into and out of and then obviously the schools that are getting those those um interdistrict or outof District students as well the middle school and high school combined very similar again very similar to last year and and great information if it interests you it's in the
032report and you can peruse that um we'll get into this utilization map shows based on enrollment utilization just shows on the elementary side on the left what you're looking at as far as um that enrollment utilization the dark purple is um the higher higher utilized that green is more in the middle and the yellow is a lower utilized school on the right is your middle schools the factors okay now we get into the good stuff um and I okay let me just put a little caveat I understand I've come to understand that not everybody really wants to talk about birth rates for an hour except maybe me so I'm going to condense it even though I could and would happy to be happy to answer your questions but I um the information's here and again
033I'm happy to answer any questions but I am going to you know I talked about birth rates a lot last year we're going to I'll do my best not to bore you with it but it is one of the factors we do look at the birth counts that were um provided by the Washington State of State Department of Health the blue row across is your current school year we call that our base year and those were births 5 years prior so the births are 572 can in class 535 that as you see the capture rate that's a decrease in capture rate from what you have seen the previous three years decreased down to 76% we're going to take that into consideration as we produce those that factor for the forecast because we're start again we're
034starting to see a decline in in the Stu number of students you're capturing but I also want you wait let me use this handy D if this works okay oh let me also just point your eyes if you see this to um the future numbers now as you see up here well if you go way back to the bursts in 2425 that affected school year 2019 and 2020 those births are in the 600 the next four years are mid to Upper maybe uh 500s the next year you're going to see a a drop 501 and then below 500 births so we're going to see a drop next year and subsequent years and this is happening around the country as I have mentioned before that there we're just um the birth rates are lowering pretty much
035everywhere unless there's really high growth in the area um okay uh just a graph kind of showing that same uh same situation and you can just see that trending decline the the tall dark blue numbers are the birth counts the bar graphs Below in the various colors the gray is historical the that pink color is current the blue is what we're forecasting for kindergarten numbers and again those um match similar to the trend of your birth counts okay I promise not to just dive into that too much but sufficient I think the next factor is your Mobility factor which is an analysis of the grade progression from first to second second to Third and so on what is happening in those years so if if we're looking at U 100 students in 24 25 in
036a particular School attendance area not a not um enrolled school but living in that attendance area and the mobility rate is 1.02 then we can anticipate 102 first graders that's how that Mobility Works um what it shows here is is you have good retention in especially in your lower grades and your upper grades those middle um oops happy clicking those Middle grades a little bit less so could potentially alert you to maybe um something that might be drawing students always in those grades um you do have high retention in your senior class which might indicate that you um have you know maybe accreditation program or something a lot of times we see lower rates with early graduation or dropouts in your 12th grade and that's not happening here so um whatever is happening with your
03712th grade I applaud you you're retaining those students so I will just mention that based on last year compare comparing the mobility from last year to this year it even though it's um some high some some good high Mobility numbers they did decrease a slight bit from last year and your student yield factors again this is how many students we anticipate you generating for new housing so the single family detached um three uh 336 so we would anticipate for every hundred new single family detached homes that you would have um or gain 34 K through 12 students for single family detached 23 for apartments and then multif family attached would be um approximately 29 students we apply that to residential developments there are 10 projects that are currently active in four of the Elementary attendance
038areas 59 units that are included in the forecast 87% of those are Apartments have that um little bit lower student yield Factor um also just wanted to mention and we we reanalyze these every year we actually came out and drove counted the number of homes that had been completed s by the district got a picture um there's a little bit change from last year and this was discussion that we had up here in the Sky Ridge not quite sure how what's happening there but last year we did count those in the district in the forecast this year we decided not to because we don't know when those those are going to to to start producing children so or generating children generating children so we have them on an inactive uh kind of a watch right
039now okay um graph of showing where your uh what Elementary attendance areas your units are the dark blue is your student um sorry your single family detached the apartments are those light blue and those are in the Lewis and Clark Elementary attendance area and there's quite a few apartments but also a lower student generation rate or student yield Factor apply all those mismatch all those factors together to to come up with your District forecast first I just want to show you how those factors impact the forecast so the mobility factor is that grade progression ratio so as you see um as you see those jumps for example this top number of 435 students we anticipate 451 students that includes the mobility because you have those positive numbers going from kindergarten to First in your Mobility
040the uh housing projects also are distributed K calculated K through 12 so all of those numbers also have student yield factors associated with them in the areas that we have um residential developments and then your birth rates just to show you all of these numbers that are highlighted these are all calculated based on birth rates so when birth rates change as they did last year as we saw a lower capture rate then we we saw fewer kindergarten students than anticipated we're going to calculate that a little bit differently because I think I said this last year every year we're going to learn a little bit more from what's happening in your district and we learned that um that your capture rate for kindergarten is is going down a little bit so we want to anticipate
041that for the future and it's not just kindergarten a lot of times I'm we talk about K kindergarten uh lower Kinder kindergarten class sizes but it's not just kindergarten it's kindergarten next year the following your kindergarten and first then kindergarten first second third so there is um those tend to change as you know birth rates change or capture rate capture rates change so just be mindful of those as we look at the forecast so here you are this this page here is your resident student forecast this column here is your current students and we have your historical here the previous three columns so we have a total of 6544 K through2 students Broken Out by these different grade configurations over here um this this uh conditional form formatting just draws the eye to your highs
042and your lows so your larger numbers obviously are the higher grade uh grade levels and then as we get to your lower grade levels you're getting those lower and lower numbers as we anticipate so this future is based on obviously decreasing class sizes based on that those lower kindergarten um or sorry lower birth rates because remember next year we have that drop from 572 birth counts five years prior to 501 that's a that was a really large drop in births and just to put that into perspective you're losing 71 students in one grade level right so when we talk about what how many students you might may gain from a development in a single family detached home you could gain 30 I think it was what was it 38 34 whatever it was in the
04330s that's gain K through 12 at the end so if you have a 100 a home with 100 developments if those if that development is going to take three years to complete it's 33 AC K through 12 across three years as opposed to losing 71 in one grade level so that's that's kind of puts that that decrease into perspective I hope um okay uh just I think um one other thing I'll just point out maybe is this um you know all also it kind of shows you some highs and lows in your level this this 461 is a little bit lower class size you're going to see that hit your middle school grades in a couple of years which is why you're going to see a little bit of a drop in your Middle School
044um numbers down here so the remaining students which would um be your out of District students would be in this column here or in this uh chart table here so there's um obviously we don't calculate your we don't apply the factors to your outof District students so the total student count we had this year is the 7,095 we um decreased you decrease 73 or sorry 63 total students from last year anticipating uh future decreases in these amounts down here just a a graph showing those numbers that showing again this is k312 showing those St that um steady steady declining numbers again potentially an anticipating more if that development or any other development starts coming online or being approved K through five uh as again I was pointing out that 20 thou um 2026 that little
045drop here which is why you see this um I'd say Cliff right there and your 9 through 12 it's going to take a little bit for those lower class sizes to hit your 9 9 through 12 or your high school grades but it it will it's coming unfortunately so a net change look this is those individual study areas but it allows you to look at areas that were expecting growth in the blue or decline in the red and this is again a net change in five years and then if we just want to break that by grade configuration we see that here I tried to outline it um in in those attendance areas in black and in case you really wanted to zoom in and see where those areas of um growth and Decline and
046neutral areas are based on the forecast we have uh we see that Lewis and Clark will have a little bit of growth in that u in the Resident student population the K12 K through five resident student population lose and Clark and then other the other schools um showed various ranges of Decline and the light blue is three years five years and then seven years as you can see there this is where I feel like I'm the bearer of bad news I really do I apologize and I also sound sound you know happy I don't mean to do that when I deliver a bad news I feel like I should be like anyway I do I recognize the struggle um middle school and high school here you do see the um Foo Hills Middle School with
047the First with both the three and five years having pretty uh stable resident student population before the uh before we see a decline there here are the numbers in summary that we already covered and some just key items that Resident student population is expected to decline just um by 1.5% next year projections indicate a total loss of 11% in or by 2029 declining birth rates and a lower kindergarten capture rate are contributing to smaller kindergarten class sizes Mobility rates do indicate a high retention and inward Mobility across many of your grade levels so that's great Lewis and Clark attendance area does see some growth um in the Resident student population all of the other elementary schools are projected to decrease and middle school grades are projected to experience um a short a short-term Decline and
048then with 2.8% decrease and then 99.3% reduction by 2029 high school wachi high school projected to experience a gradual decrease in its 912 student population over the next couple of years three years it's expected to be down by 4.1% um followed by a more significant decline after that and that's what I have for you I know um that was a lot of information to digest you have any questions for me let's say I saw like the flat Kinder capture rate which is like also like a scary thing to put on a slide like get those kindergarteners um but like it's I you said it it was declining but then it showed on the graph that it was flat at 78% so yeah so what I was saying was that that I I wanted to take
049into consideration that we are that there is a decline in the capture rate I at this point we don't know if it's going to be 76% if it's going to go back up to 81% so I wanted to take into consideration that cap a capture rate instead of a declining because if I don't take capture rate into consideration it's going to project everything at that 76% which I think is it it's going to be a very conservative number so it could be lower than that but I also wanted to be fair and say Well it also could bounce back up this could be an anomaly year the 76% because the previous three years were right around that 80% so the 78% was to show that um in anticipation of a change we're going to be
050a little bit conservative until next year when we know if this is a new trend or if if or if we're bouncing back up or if this is an anomaly got it so good question to be fair it could go either way right but that was just like here's the middle ground because we've seen fluctuation in the previous years yeah great question thanks for pointing that out so one of the questions I have is when you're looking at Future growth and development are you looking at just developments that are maybe approved through the planning agencies now or are you looking at areas because I'm surprised to see decline forecasted for the Sunny Slope area when we know there's Orchards come going out there's sewer going in so there's going to be quite a bit more
051development generally in the area maybe not two years but probably five to seven years and same with Malaga area are we know that new water infrastructure and and major infrastructures that make development more more attractive to that area are going to be coming in the next maybe not next year or two years but five years seven years did do you does any of this take into account that or is that just kind of a let's wait and see further down the road that's a great question it's very scary to me to put in a in in a forecast when we don't know if it's been approved or when it's going to when it's going to happen um so we work with we we contact the city I have a team that does the residential development
052research that contacts the city and and tries to go through meeting notes to see what has been approved if they have been approved and we see ground moving then we know that this this is coming online if it's not quite an approval stage yet or we can't get enough information on when we can make those projections we don't add them which is why in the report you'll see other developments that we have listed that are kind of on a watch list that we can add future I will say if that's a request that the board has to anticipate so that we you can see when future um development might come online we can work together collaboratively collaboratively to decide when we want to add those to the forecast but if we don't know for sure
053then what you're going to see is maybe a spike in 2030 that may not happen till 2033 and so it also kind might falsely um indicate what's happening so so yes this this is mostly relyant on what is actually happening and been approved and then when you say you go to the city are you also going to the county because we have some city and county yeah absolutely we scour we scour websites and and agendas and then we drive it we try to you know um we try to be very very thorough it's one of the things that we're very proud of is our thorough residential development research not to say that that um isn't something we can Mi we might miss but at the end of our research we also create this um map
054and and forecast that we sent to the leadership and say do you have any other um idea of developments that might be coming online that you that you want to have in this forecast so we try to even you know collaborate with the district as well I have a comment on that I think it's absolutely it's dangerous to do not to do what you do which is take stuff that we actually turn the dirt and where there's planning permission and I think the right way to handle it is that is the forecast and you know that there may be things you haven't captured and then you look at what Julie's talking about projected economic development that may or may not happen in the political Arena as well and then that affects your risk analysis and
055your willingness to take risk using the base estimate and making plans off it and I do think if you mi mix those two together there's a considerable danger of conning yourself because uh with that I think there's two things one is a forecast we know it's pessim we suspect it's pessimism and optimism and then we know what are the factors that could tilt us to take a greater or lesser risk in planning uh on what the variance might be from that forecast and that's great feedback and we're happy to I I'm happy to create that forecast if that's what the board wants to eliminate some of those that aren't that doesn't have ground moving the ones that do and are starting to build we have some great satellite imagery called near map that we can
056actually go and see what happened at a certain date last year and compare how many roofs were on last year to how many at that time to how many roofs are on this year and we can go back for as long as this um plane has flown over the area and as well as coming out every year and doing this development drive where we can say last year we had this many homes and this year we have this many homes so we can anticipate or we hope to anticipate we also go into call developers go into apartment um offices and ask them so we do try to be thorough but if the district and the board would prefer us to only do what we know with ground moving and and homes being built and leave
057the others then that's your prerogative and that will we can do that with that sort of indication in the report believe that's what you said you are doing you are you doing what we're doing the we're yes yes we're doing the ones that are actively um actively building and then the ones that if if we have good approval and we have good information that we've been able to gather from developers or on site then we um Can anticipate those we anticipate those as well yeah and also said that you don't end up spinning in circles a lot I think if you each year you have an awareness of what might be out there you could talk to the superintendent or before the board I think and based on that decide whether to how much further
058to dig into it rather than dig into it all the time yeah yeah thank you I have one question sh I don't think you will want to answer but I ask it anyway uh for a long time we were two or three years behind in the birth rates and so we were looking at what looked like a fairly variable but a regression line with A disruption at covid it's almost on this latest data as if Co is a step function Not A disruption followed by a new regression Line and other a any comment it that it is the I think if I understand your question right and and a comment about that is a lot of people thought that there would be more kids during or after covid and that's not what we're seeing that's
059not what we saw um as far as um I think what you're talking about that step a lot of what we saw with forecasts was like that where we we said you're you know we had anticipated or been forecasting a a particular Trend say let's say a downward Trend and then because of Co we actually saw that step but then we saw that same Trend it was down it was down because students never um came back or some students didn't come back after covid but you did see that TR that step but it did follow it does eventually follow that same Trend no but what I'm seeing is you've got a a trend followed by covid which was a drop but I call a function and then instead of continuing a trend possibly with a
060recovery you now have a horizontal line and is a step function possibly related to a change in culture and demographics of a different kind that's a great question I mean I expected you to say I don't know but I wondered whether you I was hoping you'd say people are talking about it you would you would I think we talk about birth rights a lot but I don't I honestly don't honestly don't know Martin has good questions yeah yeah it makes me go let's talk about this a little bit more when I don't bore the rest of the room but but yeah interesting Concepts and and I think um I think the birth rates are very valuable to be looking at and understanding that's why I spend so much time on them I just I want
061if if if no other board members have uh questions I just want to thank Marcy thank you for coming thank you for doing the work that you do uh the partnership and collaboration that you provide us offers us another layer of validity to the projection work that our finance team does and uh and it's challenging and there are a lot of variables that go into those inputs and so we appreciate you um and your teamwork on that because it helps us um have a better understanding and project for our uh next year's budget so thank you very much for that work appreciate thank you all right who's ready to talk some policy no okay everyone okay we're going okay we're we're gonna jump into it uh we have three policy uh policies to talk about
062this evening uh the first one is uh 505 employment and volunteers disclosures certification requirements assurances and approval um this is uh has revised this policy to provide definition and Clarity around unsupervised children um and they actually give a modified definition uh that describes really looks at the different Volunteers in your system and are they truly uh unsupervised do they have unsupervised access of students or not um so the policy updates that definition it also describes the approval process for employment and volunteers um yeah and we we uh we actually had more comment um before we met on this policy and uh Maria had some questions about what our procedures were and uh had some comments based on where when Valley College had gone in some of these cases too so um we had some good
063um some good conversation but it wasn't necessarily pertaining to policy it was more like what actually is our volunteer process and policy so I'll turn it over to our policy team here to see if there's any other comments you want to add just for clarification unsupervised staff and volunteers done supervised children oh yes oh unsupervised access to Children yes thank you we can't have unsupervised staff either I mean come on we know how that turns out no I'm just kidding we leave the kids to watch them all right any other thoughts or comments from the rest of the board perhaps okay move on to policy 3210 uh a non-discrimination policy which outlines the work needed for the district's non-discrimination statement it outlines model handbook requirements for all schools addresses student uh rights to uh to
064be discrimination free and describes the complaint procedure compliance officer and training um we had some conversations we had a little bit of conversations but we were um talking more about the youth groups in number three on the first page where there's a strike through um we also had some conversations around the wording and the second sentence under the discrimin uh discriminatory harassment um but other than that we moved the moved this policy forward as well any thoughts to share nope okay any questions over here I've got my team on the policy committee over here on the left and I've got everyone over to say I don't think it substantively changed really any of the requirements we're familiar with kind of reorganized and restated a lot of things so just lots of uh red lines there
065but relatively straightforward thank you for that okay we'll move on to 510 uh which is also non-discrimination and affirmative action uh this describes the district's non-discrimination policy and equal access for employment it gives examples of employment discrimination as well as discriminatory harassment uh the section on affirmative action has been Rewritten um as well as the complaint procedure and training piece sometimes it's hard to find it when you're going through it the first time um but but it's there um and so we described what you know the wian school district has an affirmative action plan uh we fixed a typo and had some conversation about equal employment plans from the district level and what that was about um and then we moved forward I believe this one was also Ved by our legal council correct um
066I'm not sure Kim do you remember if this was yes it was okay what popped out when we reviewed is the affirmative action given that that was what yep last year two years ago all right any thoughts or questions okay we will move these three to uh second read uh next week April 1 okay excellent all right that's uh and it's back to you superintendent report we are moving in group let me get to my other notes here thank you very much uh so we'll start off tonight is the last night for one of our board members Miranda uh we want to thank you so much for volunteering to support our students our schools our staff and our families through your efforts as a school board director the school board director role is an undertaking
067that comes with huge responsibility and sometimes you might feel like there's a Target on your back um but it does come with those huge responsibilities we appreciate that we know you did not volunteer for the Glamour and the prestige that you get when you uh become a school board director but you did it for the students and you did it for your passion um for Education that makes an impact on our community so we appreciate that we wish you the very best uh in your next chapter and I hope that you will come and visit us often you're welcome and let me give you this little moment excellent uh so Maya I'm glad you're here because I have on our our notes Here how amazing Romeo and Juliet was um and I just have to
068share like the way uh you students brought the story to life um not only with inflection and tone but with non-verbal charact uh like non-verbal language because Roman Julia it's hard and it's hard to get um understand the language is one thing but also the humor when we're supposed to laugh the drama and all of the anguish that is in the play so it was wonderful had a great uh experience and uh we applauded your efforts thanks for being here absolutely uh also the ribbon cutting event last Tuesday was amazing and so I want to thank the board the community our staff and our students for that great event um it was a heartwarming experience um and there's been some great games that have been played on that field since then so that's wonderful uh
069special thanks to Diana for planning organizing and full implement of that great event the one thing that I shared with her that I felt that was powerful is first game of the season varsity game we've got tons of people there but the way that she planned and organized the event to highlight different parts of our school Community brought different folks to the game that wouldn't normally be there so I want to thank you for that that was very intentional and worked out really good uh we had an amazing learning walk at wian high school last week so our school board joined up with our learning and teach teaching team and the wian high school administration we got into six different classrooms for the learning walks uh we were able to observe in different classrooms and
070watch high quality instruction happen right in front of us um these trips are fantastic they allow our school board to see professional development in action and the outcomes of that professional development learning and teaching goals and our strategic plan in work so that was fantastic thank you Heidi for organizing and planning that I have to share on Saturday morning I was at Wane High School auditorium with 93 knowledgeable teams uh from across the state an amazing collection of brain power I must say um but if you've never been to a knowledgeable state tournament um they uh different teams take on different themes and so we had we had a cowboy team um that we had an aluminum foil team the year before but we didn't this year so I was kind of I wondered where
071they went um we had Snow White and the Seven Dwarfs uh and just like all these great amazing themes so it's fun to welcome all of these teams and individuals to Wi high school and then just call out the different groups and the best part was right before we the meeting started uh James Wallace put on Village People YMCA and literally the entire Auditorium is singing and going through the motions um before they had a great beginning to an awesome day so that was fun and then uh Maria and I just uh just came from earlier this this evening the opening dinner for the 25th Annual Mariachi Festival 25th Annual Mariachi Festival like that is it's incredible so students are in class uh Wednesday Thursday Friday uh Friday night is the student family community event
072at the auditorium and then the big concert is Saturday night and I believe there are still some tickets left so um grab your tickets while you can so anyway thank you very much now okay so we're moving on to Ed communication Martin D I dare I have you start all right um 10 days ago I was at the title one part C State advisory committee otherwise known as about the migrant program and I guess I thought about saying that migrant is not the same as immigration but the fear permeates that and it is a serious issue uh then being much more cheerful it was a very productive meeting a lot of work similar to what we do looking at how that uh crave students are performing what can be done to close gaps in the
073SBA and things like that uh there are two wachi parents also apart from me on the state committee and three of us were able last Thursday to give a report back to the corac meeting here downstairs in the district so bringing back information from the state and then family night uh is this Thursday um coming up up again so the last one was very very successful and I assume this one will be too go for I wanted to say congrats to all our High School athletics though I couldn't be there for a lot of it I did see reviews on the news and online and also our clubs and activities and so did phenomenal in the course of the last two weeks I wanted to give my thank you to you Dr kalahar and members
074of the board and the cabinet for these last couple years um it is drinking out of fire hose for the first few months and I did tackle on a couple additional projects in the first year or so but it's been very fulfilling and very rewarding at the end of the day um I am sad to leave it was something I did not want did not want to do or want to choose to do but it's just how all the cards had laid and I took the opportunity when I could and I think this will be a good chapter moving forward but I'm very sad to leave and I will come back to come visit but I'm very hopeful and optimistic for this board I I don't say it enough among other colleagues and other districts
075when I've done my legislative committee work that wachi has done some great Improvement in the last couple of years and I'm very optimistic on what's going to happen oh thanks so yes I thank you all and you guys do all amazing work thank you uh Maria yeah it's been a busy last couple weeks um let's see we started out last week with the board work shop um I attended the softball ribbon cutting and I do want to commend to recognize Diana it was really need to see former um uh softwall alumni um our current uh or and former uh Panther uh softball fast pitch uh girls um players from wachu Valley College um our youth softball um sundevils but also baseball um the the youth choir so there was so many aspects of it that
076represented our community and and what we're about so kudos to that um great game I decided to go back again for this another game on Thursday um like you said learning walks on Friday we met for the policy committee um the Mari Festival kickoff dinner today which was fabulous but unfortunately we had to leave halfway through that um to get here yep yeah on time yeah we missed dinner but we got the best part which was the music um again the concert I'm planning on attending on Saturday and then on Sunday is soccer at Foothills so a lot of stuff happening I want to just comment a little bit on on Martin's Point which kind of made me think a little bit about um Marcy did I get that right yes Marcy's presentation um because
077there is a lot of um has nothing to do with migrant or immigration uh I I do Wonder um in the next four years if if this study is going to change um due to the fear um and what we're seeing right now with immigration um Bachi is not exempt from what's happening around the state around the country um so I'm I'm I'm really curious as to how that might change um in this demographic study um thank you Martin for the continued support of our Latino Community uh the district um and and just embracing our families uh during these challenging times and letting them know that here we're here to protect our students uh we put students first um and then as um and also I think uh with everything this week um you know
078how do we also do that same type of embrace onto our staff um with the whole department of education um our families who have students that may be impacted or or or the fear that they they their services may be impacted um so how do we wrap around and ensure that uh abroad the spect uh across the spectrum that we're we're we're continuing to put student Spurs it's not just immigration it's you know our our special education students our title students um so just um let's continue the good work all right well it has been a busy couple weeks um I want to thank you Kim for making sure I could attend the workshop last week from the airport saddled with flight delays actually going with one of our local soccer teams uh down to
079Phoenix to come back with the trophy so that was a good reason to be stuck but um thank you for making that happen I appreciate that presentation um enjoyed the learning walk last week for the high school so I appreciate the high school teachers taking time out of their day in all of our administrators that took us around and and helped us through that process it's it's enlightening fascinating to see what's going on and um nice to get into the schools when we when we are able to and and being intentional about what we're looking for and things so I appreciate that Miranda thank you for your service to the board we had a pretty rough year this last year so it's good to have a solid mind in the trenches with everybody so I've
080appreciated working with you on the board um last piece I just want to speak a little to the the comments that we received today I have kids that are in a lot of these organizations and over the course of the last few weeks I started hearing Rumblings about how do fees get adopted where you know where did this come from we this is new this is different and so I I was sort of knew this was coming because I started looking into myself saying well I think that's something the board does but I don't remember doing anything that would change things drastically or dramatically or anything so going back through things I I was a little surprised to see sort of how our new fee schedule came about and with not a lot of explanation
081to us kind of snuck in in some ways so I do think even if they were fees that we've had forever assessing them in a new way maybe did require some additional communic I can't see where it was clear to us about some of the the changes or the rationale for some of it so I would like to see us maybe take it to the policy committee with more information and find out what was the history of these how does this actually work um because my own trail of it is I can't see where we did anything from my time on the board until just this June then we get with all of our fees kind of schedule that's just hey we're not supposed to make a profit so you know nonchalantly part of the
082consent agenda we adopt these fees not knowing whether these had or hadn't been in existence and then the impacts that they have now being apparently assessed on our user groups because it is creating going to create a barrier and especially if it is something unique to other facilities in our community um it's true if we're charging fees then the faciliity should be nicer or whatnot and and you know a lot of these are our taxpayers and these are their fields that we manage and monitor so I I would like more information about how that works and I I think we all need it because we are going to be asked to approve fees again you know I can't say hey let's let's do a moratorium until we figure this out but in my own looking
083at what's gone down I'm not super comfortable with it um and how it was presented to us so I would like more information I'm troubled by comments that um the invoicing is not clear when our B schedule appears to be broken down so it's like how can we break down a fee schedule but not give them an invoice that shows what the corresponding fees are for I I don't know this haven't seen one of them but but it is a a concern to me because I think ultimately the ones that suffer are the students that participate in their families in these events and and I agree we can't you know give labor and services for free absolutely not and that's why I want to see where did this come from because I tried to go
084back through every agenda I could find and I couldn't find anywhere where we as part of our fee adoption schedule specifically approved the athletic I fees aside from like maybe major events and so to see it kind of stuck in I think my and I don't want to say stuck in I don't think the district intended to do anything you know underhanded or anything but it was just I would have liked more signaling that this was something new or would be enforced new because now we're really seeing the impacts on our community and as I kind of go back through the record it's not clear to me either and so I think a good place to maybe look at that would be either policy committee or budget committee where we could just just do a
085little bit more of a dive so we can figure out you know what is fair and reasonable to everybody kind of want to comment off of that because at not at no time I think and thank you for addressing it but uh as a board member it's our responsibility to review the board packet in detail and to say that it was snuck in in is a little bit um especially as a as somebody that's been on the policy committee um is I don't I don't feel comfortable um saying that hey they try to sweep something the rug um and I don't know what the solution is um because I I also started requesting information on this uh but I do know that we are a state agency we cannot give out State resources um and
086as for and we have that responsibility for our taxpayers um I also know that [Music] um St sources um oh uh I know uh that um wages have gone up um which as we know with facility rentals there is um a need for custodial um if anybody knows about the workforce right now custodi it's really hard to find custodians um for our district Alone um Kelly's over here nodding and Wii school district is not the only one in this situation um in my in my other world um we revised our fee schedule as well uh for again it was almost like we were giving away State resources um and um yeah and so I think we need to navigate this I really appreciate Mike Osburn who presented solutions to to to the issue um I
087really appreciate that that approach how do we work together um but like I said um at no point and I was aware that we had changed the fee schedule um I I I'm sorry but I just don't feel like it was snuck in um to try to deceive the board and I might I might just jump in here just because we're turning board communication into another discussion I think we have another meeting next week I think this something we can add to the agenda if you guys are comfortable with that but like I agree we're that this is something we need to address I think obviously we had a good Community turnout and I think that we as a district have uh commitment to sport and to utilizing our facilities in a way that works
088for everyone while also you know paying salaries of like you said custodial um but I I know we could rapidly turn this into a discussion that I think we um I know there's lots of people in the community that would be interested in in hearing this and if since it's not on the agenda I don't want that to be now um so thank you both of you for you but I think if if everyone's okay I think I'm GNA all right cool um oh and now it's my turn to talk for real um first of all thank you Miranda it's been wonderful um best of luck and TR uh and then high school learning walk was great I sat in a French class and was just had that momentan of like I didn't prepare um
089and then we also went to a class that had a movie and I forgot that I was like evaluating the classroom so it it is it is fun to be around people who are actively learning again and reminded like oh this is a challenge and exciting so I can see why teachers love to come every day and say oh it's a new thing um then uh facility committee so we had a really good turnout the last facility committee meeting um had a lot did a lot of of work and I will abely I'm gonna stare right at the community look at the websites it's the I looked WR it down um it is it's in here somewhere uh uh uh uh oh departments tab facilities capital projects that's where the facility committee information is or
090you can go in the search bar just type in facilities committee but we are doing work I it was unanimous decision to to address like a lot of the the issues at the high school so I think um we've we're kind of moving in a direction that feels like we are we are reaching consensus and and kind of having a plan so um if you're interested you should check it out uh and then and that's it thanks everyone for coming we're J