Committee of the Whole

001[clears throat] >> I didn't know either. Like I said, it came up on I don't I don't know. Of course I still I can't believe it's very difficult for me. So, I like to It's sort of like finding Leo Tolstoy. But you know I drove a lot of years. You know, I've got an audio book. That's why when anytime someone's going to do one, I You don't do Yes, he has You don't hear it's it's 40% It's just right. You know, and then they have interesting Yeah. Oh, yeah. My husband just like reading like There isn't another scribe I read each chapter a day. I was both in the song of Solomon. Andrea had also Jump six feet And that's where Any of the I'm being What's this one on the streets? I was So,

002she's like I'm pretty [clears throat] sure when I I teach cheating for a minute. They're doing almost everything right. So, then my sister I wrote the news makes me so sick to my stomach. Yeah, we're good. We're in the It was better. Anyway, so actually should be here any minute now. Corey just sent a message. Yeah. But he said we could start without him. Okay. What's the calendar looking like? They should It's fine. I am. My daughter works for school. She manages to do just as good as I do. Being the first in their family And that's why I was saying let's just move it. You drive a lot of putting I drive a lot of I think we should try to sleep. Yes. I do all the driving. I don't like Craig driving. It's

003scary. Just drive a safety car. He got so stressed out one in the morning. He was like I stay awake. And it's worth it. I was going to say get a But only if I Yeah. Sorry, guys. I'm going to say good morning. Morning works. Great shirt. St. Paul's asleep in bed. Do you think we can start? >> Yes. Okay. All right. It is 5:03 and I am calling this Committee of the Whole meeting for Monday, April 20th, to order. This time I'm looking for a motion to approve the agenda. Make a motion. I'll second it. Motion by Apollonia seconded by Katie. Any discussion? All those in favor say I. I. Opposed? Agenda approved. On to Treasurer's report. Um at the end of March we have one million 81,000 77 431,093 for the That service

004total remains the same. >> [clears throat] >> Scholarship 7,000 128 go on to the monthly. On to new business. Building updates, Dan. So, after the boiler company 2 weeks ago I don't know when I was going to shut the boilers off so they can get started. I said more than likely they should be by the beginning of May. They have been on and off here. They had the hot water heaters on. They're back on since since Friday night evening. I'll be turning them off. So, that's where we are in the boilers. Generator, they're coming out Wednesday to pour the pad of concrete to set it on back there. Cool. So, cool. Getting going somewhere on that one. And I would think it wouldn't take too long once we get in after that. Was that their

005plan all along to pour the pad? I thought they were buying a pad, bring placing a pad. >> They had a I don't know if it really matters, but okay. Maybe that was a different company, too. >> it on just and they're not they're you know, they're just going to hand pour by hand because cuz it's not a really great >> Right. Um the fire alarm that there was no alarm going out, so I and Brett Brandon talked about that. So, we had lights on. The alarm company, so he came out and he hooked it up. We What we did is we hooked it up to all of the doors. So, when fire alarm goes off it takes power away from the doors that they have on [clears throat] the old doors, so they basically

006don't have power, so then it So, it will when that happens it will notify me that there's a fire alarm. However, the thing I didn't think about was when the power goes quote So, when the power went out last Friday Mhm. So, yeah, we got a call. So didn't think about that part, but we couldn't actually hook it up to the fire system fire fire alarm. It just wouldn't work electronically that way. And this was a lot cheaper than it the fire alarm. I mean, what the heck was it? Are you the only one that's getting the call or is it also making it But it's not making it me or whoever is on call basically. Not an automatic 911 call that there's a fire alarm. Or they >> Yeah, it goes to the sheriff's

007department. Okay. So, it goes to like during the week it'll go to me and the sheriff. Perfect. And if it's at 2:00 in the morning and I don't answer they go to the they call the Lincoln sheriff's department, too. So, I'm going to call the sheriff's department. >> [clears throat] >> So, I wake up. But that'll happen whether the fire alarm or whether the power goes out. For real. Mhm. >> But with the new generator, will the generator kick in when the power goes off? >> Yeah, but you'll have that >> It's still that break and so you have a call. So and hopefully not power doesn't go out very often. Do you have another notification of when the power goes off in itself? No. So, if power goes out when we're not notified, right,

008as of right now? Well, we are now. But the question is is it a fire alarm or >> Or is it power? power one. Well, I'm going to think about that a little bit. You know Right. But that's what how it's working now. I'm not a fan. >> Well, is there a way do you we have surveillance that you're able to look up to? So, like are you able to like get on something and be like, "Oh, I can see that there's power on." Like do you have any access on your phone to any of the cameras? Like I don't like at work like my coworkers can I don't. Yeah, I don't either at work, but I don't know if anyone else. No. Cuz you usually get notified. That's I don't say John does right

009now, so who's getting it when John's gone in 25 days? I just pull up my phone and I can see, "Oh, hey, the lights are off." Or hey, wait, lights are on and it's the flashing's going. >> Okay. I mean, could Dan or someone out like As soon as they can figure out how to add it to another phone. Right now, they took it off of one of Miss Campbell's things and I don't think they ever figured out how to get back on. And then the phone, but the phone you have currently though Right, cuz it's a it's a school phone. That one is definitely a school phone and it's not none of that's on my personal stuff. Yeah. So, if I hear anything Okay. if anything, I'll just I talked to the sheriff's department,

010I'll just ask them and have somebody swing by and see if they can see anything. Right. They don't call them Well, even just swinging by you can probably tell if there's lights out cuz usually there's a light somewhere. And they probably would already know, too, being on the village whether the power's out cuz the power would Yeah, they might know if it's out. >> I just don't know. There seems like there's a weird divide in the town because It's a state full or not. Okay. If it's the Milanite that's not going to be the it's not going to be siren off, so it's going to be a county officer and there's only one or two on in the whole county, so it might take a while. You get notified fire alarm going off. We usually

011get a call. But I'm not on work Northwest and my phone would not get it. We don't get a call back. We don't get a call from any alarm company. We don't get a call, Becky. You. You're weird. It depends on Ours is Wow. If it goes off I'm teasing. more than 10 minutes. Maybe it's just when it comes back on. Now that you're saying that, I'm weird. Haha, I don't know. I'm just being honest. Maybe when it comes back on and we're all like, "Yeah, we got the lights on." Interesting. Yeah, we'll have to figure it out just so it's cohesive. Definitely. I'll call them all cuz the phone's on work. And they still haven't replaced the bearing on the one bearing. We're good. Is that scheduled? >> Hopefully that'll be Hopefully they get

012it done soon. Okay. It's not like they usually do. How's drainage on the playground looking for you? No, I haven't really had enough rain. >> Haven't had enough, so it's dry. I mean, there was a couple spots that were pretty ponded out there. Right, and it was still kind of cold, so I didn't know if the pipe was frozen. And then now that it's thawed out and it's dry. They're all a little full. Mhm. They're going to have their water in the fall time. Is the I haven't been back to look at it. Is the grass all looking good and solid? Okay. There's a few spots where like If we want them to come back and seed, we just have to ask. The second >> Yep. runs through that. That sidewalk goes through there. That

013corner there is not coming in really well, but it's There's shade in there. >> a lot of the area that grows through. Mhm. So, I don't know if they I'm assuming They really wouldn't sell them. But I I don't think it it took for example Good there. Okay. Yep, we've got a retainer. We just won't finish paying them until it's done. Where you feel the low spots are, is that like in the actual playground or is that more the outside where those areas Okay. So, I wanted to double check that. Okay. In the fenced area. North of the fenced area. What are we going to do anything about the front steps? As far as the chipped chipped concrete. And you can patch it, but They painted that. That I mean, it cuz the color difference,

014did they paint when they were done? The cement? No, it just kind of looks like it. >> it. They almost said or sealed. Maybe it's the seal cuz it's I mean, it does almost look painted and that maybe also why it was a little bit more slippery. >> They did a they did get a coat of seal. Seal on it. It's just on those sharp corners like that. >> Yeah. You try to get them nice and smooth and then you just But we could seal it and it would be the same color as opposed to chipped if we Did they give us any of that sealant? Sealant on it is not going to change it. From whatever they put on the surface. Okay. Sealant is basically a clear coating. Well, I know, I just don't

015know what they used cuz it's like a it's a different color where the chip is compared to the surface of the cement. It's on the There's basically a where it's chipped out, there's no longer any sealer there. Right, that's what you're saying. Can you put >> It's not going to look at this. It's not going to be the same color as the exterior. So, even if you put sealant on where it chipped off Whatever sealant they used, maybe they used something that had a tint to it. Other than that Mhm. And you get some spray paint just paint it right up in the planet coordinate. Some bright yellow so people don't trip. Yeah, I think I'll just put it yellow. A yellow stripe stripes. I just I worry that if it keep continues to chip

016like that, it won't be safe. It is safe. Okay. I would say it's more of >> [clears throat] >> You know, I figured as soon as it was going to look really nice until winter came. Right. And then you're going to get your scrapes and your scratches. Just But you don't think because it already started that it's just going to continue to >> crack and I would be concerned. Okay. More I'm more concerned about cracks than I am about chips. Okay. I just thought maybe it would continue to chip away and then >> I mean it it might though periodically it'll start wearing but there and I mean it'll it'll anyway though and then You could probably join and add some more sealer on there maybe to strengthen them a little bit but All right

017everything else Thanks Dan. Yep, thank you. Thank you Dan. I guess I have a question just quick. I'm assuming we're not doing anything with the gym floors this year. We haven't decided that. Yeah, we have a contract to Okay. do them every year. Okay. Did we do a two three year contract? Okay. Yeah, it's a three year contract. >> Okay. I think This is the second year. I think last year was the first cuz it was a different company. No, it's It well technically it is a different company than from the last one. Okay. I don't remember if this is the second or third year. Oh, I'm not sure. >> [clears throat] >> That's it. Sorry. Thank you Dan. Have a good night. Okay. >> [clears throat] >> On to dental insurance renewal. So with

018the dental there is no increase. Well, it showed >> 20 cents per Right. Um they did want to know what we wanted to do money is last year and hands. I think they don't. Mhm. I think we can afford to offer any additional enhancements. The special health care needs benefit was 0%. I think we added that. I mean looking at just that the page there where it says benefit enhancements I'm seeing the 3.5 3.2 Yeah. But the last one was 0%. >> 0 Yeah. So we went we can pick and choose. That's just I got. Yeah. Where's the flyer on that one? It's way down. It's page 17. >> Oh, I think So I mean it might as well add that one cuz it's not a charge. What What did that include? Do you remember

019Katie? Cuz I didn't Yeah, it's for special dental benefits for those with intellectual disabilities. So additional visits, consultations, um up to four dental cleanings a year. Probably instead of the two that are normally offered. Treatment delivery modifications include extra chair time, limited anesthesia, nitrous. So Intellectual or developmentally disabled? Yep, I read it. I I can't I can't remember offhand what it was. I'm just surprised that wasn't already on there. It might be a newer program that they're offering though as well. So the only question I have with that is sometimes that requires going somewhere else. Would potentially that take people out of network to another provider? Cuz I know for me with my niece I can't go local. We are usually sent to Hudson, New Richmond elsewhere. Well, it says Delta Dental is offering this.

020So if your provider takes Delta Dental I know. I'm just I'm just throwing that out there. I I want it to be like a service that families can use if they need it. I don't want I mean again we don't really have much say when it comes to insurance and where I'm just was just curious like if they normally dental dentist in local are do are they covering these services? Does anybody know? Does the local dentist? It It doesn't look like it's anything special like a special provider. It's more cleanings, more chair time. So the same thing that you're going to see at your normal provider who would already take Delta Dental is the gist I get. Well, yeah it's not just Yeah, I just when you when you're when you're dealing with developmentally disabled

021kids and people not all dentists are just are going to treat them. They want to be programmed >> want to see them but this looks like Delta Dental would cover it if the provider was willing to do it. And usually if they refer them out to someone else then it's covered. Okay. Okay. Yeah, I was just trying to get not saying it's not I think this is great. I just want to make sure it's Yeah, now one of those things that sounds good but in theory it may not. Well, then again we won't know until someone tries to use it. So that'll means pardon me. That'll go to the monthly unless anyone else Anyone anything else to say about it? On to health insurance renewal and increase. Well, our health insurance came in at 6.9%.

022higher And we already have a scheduled 2% raise on employee 2.5 2.5%. Okay. So bring them up to 5%. No, I think we wanted to talk about that tonight. I think it's currently 2.5%. Yeah, and we've talked about doing it yearly. >> [snorts] >> I thought we had discussed we were going to do it yearly until it's up to our 12% which is the We just did I mean was that approved? I know we discussed it. Is it I think it has to be I think it has to be voted on every year. Okay. But that was the projected plan. So it's currently at 2.5% >> [clears throat] >> and there was discussion to raise it another 2.5 so employees would be paying 5%. Yeah. Is that right? Yes. Up to whatever percent we end

023up at but we were looking at 12%. To match other area school districts. And just the legal buy-in that's normally we're grandfathered in at the 0%. That's not sustainable for us. Okay. So on the first page is what we currently have now. And then on the second page different options if you were interested. With the deductible being 3,500 and then 5,000 A single would be a little bit lower but family would be No. Oh, yeah. Sorry. For a family of seven she said five. Oh. Is that the same old? Yeah. That should be But I think we actually have a better deal for family than we did last Do we have a a gist of what teachers would rather do? Have a lower monthly cost but higher deductible or higher deductible and lower monthly cost?

024Mhm. So these are the two options that we're going to choose from? Is that what Um so on the first page is what we currently have. That would continue if we chose that one. and then the next one I just wanted okay. I think people are going to want 100% coverage after deductible. We can move it on to the monthly and see if we might have any input by then. I would like to have a little bit of input. Uh Yeah, I don't think people are going to enjoy not having a full things services covered not covered after a deductible is not when the deductible is already higher. I agree. So is that the first one or the second? It's on the right side of both of them. You're looking at 80% coverage after deductible

025so you'd still pay 20%. With a higher deductible. Well, that's just an option though, right? Cuz current Do you want us to try and get some input back? Yeah, I think that would be helpful. On Monday. Let's keep it the same. All right. Well, if nobody has anything else in regards to that we'll move that on to the monthly and hopefully get some input back from the staff. I do 2026 2027 school calendar. One thing to note March spring break the dates on the right are on the right are correct but the shading on the 30th and the 31st should have been unshaded. So it's a shorter spring break. Okay, so Wednesday to Monday. Yeah, we went back and forth and but to be able to be done at Memorial Day we had to take

026away the 30th and the 31st as part of spring break. So we put the dates in over there changed them but the shading is just not right and then the number on April is 21 and 22. April of the days Yeah, the student days and teacher days in April are 21 and 22 and then on March it's it stays it's 19. So on this calendar unlike the the calendar that we had this current year Easter and spring break are combined. >> Yes, because Easter is very early this year and so by putting them together we're able to Yeah, by having it together basically you're able to get out in Okay, so it it looks like so is it two days difference or four days difference from this year to to this next year? >> Well,

027this year spring break is five days And then I'm still I was just curious about who had the input into the calendar. Everyone I sent out a survey we had two versions and it came back 50/50. >> [laughter] >> Okay, so we just went with this it's um getting done earlier the spring break is a little shorter but people didn't have PTO so Yeah, and we historically didn't have a spring break. >> Yeah, I know I know I know I know I know I know I know I know I know I know I know I know Spooner had a nice it's a nice thing so Spooner spring break was like that this year. Was that it rolled into Easter and I don't think they actually had that Monday off. This is what well yeah, this

028is this what well Spooner had their spring break super late this year but with that We did we did combine our spring break with Easter break a couple years ago. Yeah, I just think we had like an extra day off or instead of or even maybe a half a day of the 23rd. Well, so as of right now you see on the second page where that yellow is 1.1. If you take off half day you're going to be less than 1.1 and that's scary to me because we can have virtual days and they count at middle high school but if you have early releases or late starts they do not and so if you had unexpected the the early releases late starts are already factored into this that are in here but if you were

029to have weather related or you know, lose power and you have to have late starts early releases if you get beyond those minutes then you'd have to add days at the end of the year so that's why it's to this day. So last year I remember well actually almost every year I've brought up and I don't know if you guys have ever asked staff. I know I've asked families parent teacher conference. I feel like it's a huge conflict having it on Thursdays cuz there's too many sporting events going on. We're losing staff because a lot of them are coaches and I've asked to have it Wednesday and I know a lot of you like we can't because of church but parents aren't necessarily at the confirmation and the families that I've talked to there's been

030at least six seven here not trying to say that but that are church goers like they say it does it won't impact that. Plus conferences are you know, how many hours? I just wish we could do a survey and actually see because I don't I I don't like that it's on Thursdays cuz it's always a conflict. The Thursday conferences I don't feel are beneficial. It's been a problem for a long time. Yeah, and I've argued this but would they have a how how would it affect the rest of the calendar days cuz it's already a half day and then a day off? >> do in the afternoon though. We don't have to have it early release and have it from one. We could do it what we could do it Wednesday nights from 3:30 to

0317:30 and we could then do it Thursday night from 3:30 to 7:30. >> come back to school and then the students would come back on Friday so you'd have or you have Friday off and then it's an in-service so everybody has that Friday off then we have that. I don't know. But if they got the Friday off I don't know. I mean I'm just saying I'm just asking. And that gives more days off for the students. Maybe we don't need a six-hour conferences. We have less students. Maybe we can get by with a four-hour conference. I can't say so but the thing on that that's that's not true though. The elementaries are all our classes are together now so we have more kids per class and we need to have at least Yeah, that is

032a good point or it doesn't necessarily have to be the same week. >> No, not at all. Right. Absolutely. It could be staggered. Yeah. Totally different if they do two different weeks. Yeah, and then and I think that's what St. Croix Falls does I just know it gets to be a lot for like parents who have kids in sports and also like the teachers who are coaching. If I want to go talk to them they're not available. So it's not really a win-win and clearly we need these teachers to coach and vice versa and we don't want to take away from the kids sporting or we don't want to take away the parents. It's just one of those tough things where it's like okay, what do I go to cuz both are important. How would

033that work if we switched to just evenings like in the fall when we customarily go to the tribal center we do that and then come back here for part of it. I just don't know if that's a consideration. We didn't do this year. I got to say I didn't think they did this last year. Yeah, it's been up and down. There's been years that I know staff hasn't even been willing to go out there. I would think the tribe would be flexible if we want to do one evening out there you know, or possibly I don't know. It's just or if staff doesn't want to do I mean it's been great having that partnership and when the staff goes out there that's fantastic. Was it something that has to be? Not necessarily and you know,

034I don't know. I would And then again there potentially is another time frame maybe during one of your in-services you guys could do the in-service out there correlating something with the tribe and we could also offer parent teacher conferences. I mean I think there's a lot of brainstorming and other potential that could become of it. I would really hate to see us lose the Yeah, no I don't think we would. I would just see us lose the time we go out there. Right, and I'm just thinking too right now we don't have I was thinking too the space because like I'm like okay, is it going to be in the new center but actually it'll be in the probably still in the gymnasium where the going to be the new community center when that gets

035done and that's not that may not be available well, we don't do them till October. I think it's supposed to be in September opening. I know when I went out there they showed me around and talked they were so happy about this. And that would be a really cool opportunity too for staff to see because it's going to have a library it's going to have a two, you know. So again, there's I don't know opportunities but you can't speak for who's running that building cuz that's not where I'm at, but I just know that when I'm out there they show me around and we're so happy to show me how many spots they're going to be in. Well, it's just going to be exciting to actually have a community center out in Sand Lake cuz

036we've never actually had just one for the kids and it'll to have that. So no, I think there's again, it's just something we can discuss more, but I don't know if that's a good idea or not. I don't know if that's going to change And I don't know if that's now or I know that the food service is already asking about the finalized calendar, so Right. Do we have to have conferences on this calendar or can we wait just pull the conferences off? We would need it if it's going to change the minutes of and hours that the students are in. If they're getting another half day cuz it's two days of half day conferences. And parents. Yeah, I would if if it changed a minute Okay. Okay. So maybe it's just something we leave

037this as it is but going forward to 2027-2028. There's you know, some people do it like the high school does it different too where they have like office hours or something so they don't have the same and there's lots of models out there for how the conferences can run. It's just Sure. Not to say it depends on individual fam you know, how this you know, like how many you know, sometimes you guys you know, as teachers you are swamped with families and other times you're probably lucky to have one or two. So >> The first conference is generally busier than the second conference year is busier. Well, I think it's two weeks winter time and stuff, so If there's nothing else in regards to the calendar, then move on to the monthly. And to CESA

03811 business services proposal. Okay, so as you know, Laura is leaving on May 5th and so we contacted CESA and got us this quote. Um they're going to be out here this Thursday to kind of visit. So as it stands right now, it's a $2,800 difference between Laura and CESA. So it's $2,800 for for CESA at this point time. However, when they come in on Thursday, what I'd like to do is negotiate that a little bit because I think prior to this quote, Lisa and Tiffany, correct me if I'm wrong, have duties that they are prepared to do. Mhm. So I think we can work this a little bit in terms of um that difference. Okay. Well, I'm going to try and do that on Monday. And this is going to cover them going through

039the audit and she gets the dates. Will they then be coming to our monthly meetings to present? >> I think she said they could. Okay. I can get asked that. Okay. And is that going to be included in that or is that going to be an extra cost? >> Well, I think that was included in this and I'll work that out. I'll get a good number for you too. The other thing that is so in talking with Laura for next year, there's quite a few positions in the state still as director of finances and we can certainly post this. Not sure what kind of interest we're going to get at this point in time. So what I was thinking is I was hoping to go and negotiate with Brandon and >> [clears throat] >> indicate

040what we were paying her, try to fit those days within that number so that we wouldn't necessarily increase if we were to use these for next year. He's been pretty good. The only thing they said here was they felt like they needed to be two days a week from here until the end of the year because they weren't sure of our system, but I I feel like I feel like we can maybe work on that. And And then moving into next year, they may have a better understanding of how things go and then it wouldn't need You could say that. Sure. If I have them two days a week, it's easy. Yeah. Sure that makes sense. Okay. And it's not going to overwhelm Lisa and Tiffany. Well, And Tiffany more stuff? But we did talk

041with them and they seem to have like new like the questions that we were talking with her with payroll and everything seemed to be on it cuz they work with us yesterday. Yeah. Yep. >> Not to mention the fact they were familiar with Bear and Arkansas. Yep. So and you And Amy's the same one that was going to come out and do the overview for us if we had wanted that. So I had talked to her already. Brandon here, he's a CESA contract? >> No, Brandon is the auditor. Oh, okay. And she knows him well too cuz she did work with him yesterday. CESA. The Brandon you were originally talking to >> Oh, yeah, I'm sorry. So it was a Brandon at That's what I was and he mentioned Brandon too which I think he

042was talking about the IT Brandon. I'm like, there's too many Brandons right now. So like let me make sure I'm understanding exactly Okay. Auditor Brandon. I didn't mean Okay. What I'm going to do is I want to talk with Brandon at CESA to see if we can fit that amount within these paid hours so we're not getting any extra if we were to go with CESA. Yeah. And if you guys feel we need to post in that, I mean I don't think it I personally I don't think it would hurt to post cuz we may not get anybody or we may. Like I just think it may be easier to at least have Can we post and then not hire though? Is that legal? Like if we decide it's not in our best in interest

043Is this a position that we were looking at not having director in Yes. as well. So we need to before we can post it, we have to redo the job title or job description? Any of that side of it or not? Well, I mean I think with the other directors we just need to modify the So should we just modify the title? Like director custodian was a director of maintenance. He's currently not a custodian. Yeah. Okay. But does I think much of the same Exactly. Yeah, I know. Right. It's just I think that technical the title. Yeah, same with IT. Yeah. Yeah. IT. Job duties probably aren't going to change, but shifting that title. Yeah, I think you want to post it, right? >> Can we make that agreement at this meeting tonight? So what

044I would on Monday I would want to just or be willing to approve them for the remainder of the year to help us. Right. I just don't like Lisa's asking if we should post it. I don't know if we can make that decision in She's asking if you were directing Oh. I think we need to find out more information about CESA. >> Well, I think we should My opinion is we post it and we see and well It doesn't hurt to I don't and that's what I think we post it and that's what I was asking like if we post it and then we decide that CESA's working or CESA's going to save us money, can we not hire? Like are we in fault by posting and then not hiring? No, I I think like

045I and we may not I don't know if we have anything to post cuz we paid for some Well, just if we do the Yeah, cuz we can we can post it and we can Well, we already have that. So I just think if we post it, I mean we may not get any applicants or maybe we'll get somebody and it'll work out great. So do you want me to follow the hiring procedural document and start internal first and then Why don't Um >> [gasps] >> Why don't we move uh the approval of the CESA to the monthly along with the approval of the posting to the monthly as well. We shouldn't have to approve it though cuz it's an open position. >> staffing considerations and decisions during the closed session. Of course. And come

046up with maybe That's why there's no vote on it right now. Sounds good. You just referred to regular. Anything else in regards to this? Moving on hiring protocol update discussion. So this was just adding on all active coache- coaches to internal staff. Is that the only change that was made on here? That's the only one I was directed to make, but happy to make whatever you want. That's why it's here. Yep. I think that's good. Is this what you were looking for, Jamie? Yeah, I just Yeah, I just want I mean this is different than what we had before, so um This is the one specific for >> So yeah, I just want to make sure everybody is in the running that we're being consistent and that we're not This is the same. The only

047thing that's different is that I added all active coaches to that first box under job list. Okay. Right. And I'm But I still I guess I just still feel like I have it's a gray area of who consider active coaches because when you have a contract that ends July 1st, 2025, I don't know how that means that you're still active coach 2026 June 2026. So I don't know if we need to add a definition of there and saying that even though your contract ends the end of last season, I mean are they renewing? Like did he renew? Jamie, did he have a new >> renewal. There's auto renewal unless they resign. >> Unless they resign, all the coaches auto renew. But I thought they had a sit down with you and I thought they John's

048making a face. Sit downs like exit interviews one night. Pay them, but it's not I just That's all I'll be like, do you think you're going to coach next year? You know, if they don't turn in a formal resignation, sometimes they'll say maybe not or I don't know or whatever. That's not like set in stone at that point. They still have to say that. >> They still have a fob to the school. Until they actually put in a resignation. Yeah. I mean we kind of talk about it. I try to get a feel for it, but it's not a done deal. Is there a way to make it more clear? I'm wondering. I don't know. I feel like it's still very gray. I think they just take the fight and then they're classified as active

049and we just keep them classified like Yeah. classified as active And then till they till they submit a resignation letter and then they go off the list. The only other thing maybe you could do is when you we make the contracts, we make them for a calendar year, June to June, not just the season of their sport. It's just a year-long contract even though they're only actually here 10 weeks or whatever the sport length is. They are. Yeah, okay. Well, then that's there it is. I don't know how that is because his middle school contract last year stated May whatever to July 1st, 2025. And it wasn't from July 1st, 2024 to July 1st, 2025. It was whatever Oh, did he just he just started He was hired late and then just went through the

050uh the fiscal year. They're all fiscal year to fiscal year. Okay. So, fiscal year I'm tracking now. Fiscal year July 1st, okay. And ends July 30th, okay. Everyone has different fiscal years. I have the two that I work with with my grants, so I can't keep track of what's what. Okay. So, they're based off fiscal year year to year, not calendar year year to year or school year year to year. It's fiscal year. So, they're considered active until there's a non-renewal or a termination. Right. Or when there's a resignation. That's yeah. A termination or a resignation. Yep. Yeah, that's right. And just Yeah. All right, if there's nothing else in regards to that. That should be written on there though, right? Is that what you're thinking, Jamie, that it should say they're considered active unless

051Right. they've [snorts] been terminated or resigned. Or submitted a resignation. Okay, I that's super easy to add. No problem. So, then does that need to come to regular meeting for approval? No. I'm so confused with you. No, I don't think so. I think it's just Add an amendment. >> another definition. Okay, just amend it. All right, item two, Siren Bus Company contract. Did they talk to him? Did anyone talk to Rich about whether he was >> That we were trying to have him come. All I heard was to add it. I I think Rich is is going to negotiate. He didn't mention that, but yeah, I I didn't I know we're just looking at it. I don't know. Yeah, I thought it was just That's what I thought we were doing till May. Oh, yeah,

052that's right. We were doing it till May. But yeah, I think we also have to see ask him to come, but Could we invite then Rich to come in May and discuss uh changing routes specifically? Can we give him a specific topic to come and I don't know. I mean, he can talk to us. I don't know being that he's not going to know till August what the routes are going to look like with who's here. So, I don't know if he can make that decision, but it can definitely be a discussion. That would be Yeah, I think that it would be nice if he can come in May and We can just have We'd like to have Rich to come to the committee the whole and then Yes. Even if it's just to tell

053us how he plans routes does he use a computer program to do so? What kind of flexibility might there be in adjusting what is he sees trends for how he's picking up kids? Do you need the contract again next month or not? We have it. Did Rich is on vacation. Okay. When I go out, when I talked to Mark, and Mark said he was going to be there. I was going to say talk to him next month. Next month. Is that the plan? Thank you for the info. Yeah, who would be the most appropriate person? Okay. At this time, I'm looking for a motion to convene in a closed session under Wisconsin State Statute 19.85 1 C E F G to consider employment, promotion, compensation, or performance evaluation data of any public employee over which

054the governmental body has jurisdiction or exercise responsibility. Considerations of financial, medical, social, or personal information and to confer with legal counsel who is rendering oral or written advice. I'll make that motion. I'll second. We have a motion by Katie, seconded by Jamie. In this closed session we're going to be discussing possible retirement, discussion of a high school teacher which falls under C and F. Resignation of middle school baseball assistant coach which falls under C and F. Resignation of social media coordinator which falls under C and F. Resignation of elementary teacher one which falls under C and F. Resignation of elementary teacher two which falls under C and F. Resignation of elementary teacher three which falls under C and F. Resignation of elementary teacher four which falls under C and F. And referendum staffing consideration and

055decisions which could fall under B, C, and F. Any discussion? Corey, take the roll. Yes. Corey, you? Jamie? Yes.