001So just a reminder, the mic is very sensitive and it is on. Stop. You don't Hey Dan, >> sorry. >> I put one of these wheelie chairs at the door and the back's broken off of it. Could it >> find a home? Oh, yeah. >> It keeps getting moved around up here >> and it never is getting out of the room just about >> last week. microphone. Is it just up to system? >> Yeah. Okay. Long before I forget to tell you happy Valentine's Day, >> but we need a new one in the gym. Look for a sports. that I wasn't sure if they came here. That's a who's put in Frederick's and maybe Lux like but I don't know if they'll do >> like I think it's like a P County chapter >> it
002is >> it did work I bet there's always weight in vendors, too. This would be nice to talk to seeing them. >> All right, good to go. Okay, I'm calling uh it's 5:00. I'm calling the committee of the whole for Monday, November 10th, 2025 meeting to order. I'm looking now for a motion to approve the agenda. >> Motion. >> I'll second it. >> We have a motion by Corey, seconded by Jamie. Any discussion? All those in favor say I. I. Post. Uh treasures report, report, and referral. Um at the end of October we had 28,000 we paid off the short that um November we will have eight grand payments coming in grant to referendum we're M for this. >> Um I was just wondering a little bit of clarification here. The um short-term or minus
003it looks like the short-term debt. Um was that for referendum in the playground put together or is that for the loan >> that for where it says short? Yes, >> that's the short-term loan was >> from last year. >> So, we're only Did you subtract it? So, that way we're only 28 in that fund. That's why I'm just trying to figure this out. >> 28 is what we have in the bank. Okay. We took our big new loan >> and we've spent it on the old debt. >> Yeah, >> I was making sure I'm reading this right. >> And then >> it's nice seeing everything in the black for once >> in December. You said there's more payments coming in or we got there. >> Yeah. aid payment and then grant payment >> impact aid.
004I didn't know if you got one of those emails. Okay. >> I did get a phone call asking if we've gotten a payment. >> It was from Governor Iver's office. >> Maybe he's >> so I don't know. Well, >> I know he's been trying to work with the tribe more and I mean kind of putting stuff in the ear, but can only do so much. So, >> and we haven't uh heard anything more in regards to what's left of the playground yet. >> We got one um pay request in for I don't know what last week. Yeah. So, it was like 50,000. um they're still retaining 30,000 as they're figuring out the the retention was already built in and it was about 30,000 to wait to pay until we assure the grass all grows next
005year and if anything else needs to >> get patched up. They did patch the two holes in the walls that got created. So >> So we have a 50,000ish payment going to be going out >> out of that 145. So we'll spend about >> 75 left if you do that 35 >> if we have to spend that 30. >> It may just get washed up >> again. Stay in the black. I like it. >> It's nice. It's a new option maybe for more equipment or something. >> But part I was going to ask we're have to wait till we talk to Dan. >> Any other questions before this goes to the monthly meeting? Thanks Laura. >> Thank you Laura. >> All right new business and gardener quotes. They were for >> they were for fixing
006the the air handler on top of the boys locker room. >> Uh the one the heating wheels not working. and also for a a heating unit to keep the where it where it drains in the winter to keep that from freezing up then plugging and then shutting off in the winter. So I asked them to prioritize and I know the one above the locker room is is something we definitely >> that's probably that's the number one >> and then like the air handler too that's basically a main bearing that went out and I haven't run it for was it last spring but all it does is heat the girls locker room and the locker room usually gets pretty warm because they're right next to the boiler room. So that's really it's not a it's not
007a necessity. And then the other one is in the science room. The unit one of the unit vents in there the it's sprung a leak and the the hot water comes in and we had to replace the other one in that room couple years ago cuz that one leaked. Luckily there's two in that room so it can function on one. But >> is the new one leaking again or the other old one? >> The other. Okay. Well, that's >> not that old is the problem. >> We don't believe what happens. >> So, it's three total projects that were >> those are the three quotes that I have. Yeah. >> Okay. >> Are we looking at trying to get all this approved or just looking at >> they all need to be >> I have authority
008up to $5,000. So, the one above the locker room I I was going to approve anyway. I think you I wanted you to know about it, but the other ones I just want him to speak to in case the needs were, but I know the locker room one's been a been a problem for two two or three years now. >> Well, and these could go under the referendum the infrastructure. Can't this go out of the infrastructure? So, I mean, if we have the referendum money, why not? >> Yeah. >> Just go ahead. I mean, especially if they're out and they can do all three of these projects at one time or >> will there be any cost savings or all three at once? Some of them say it needs a separate trip. >> I I
009know the one as long as they have all the part I think it was the one on the rope. Long as it have all the parts needed, then they don't have to make a second trip. And I wouldn't I would have them try to I don't think they can I doubt that they could three in a day. I think they could do the two, >> but it all depends how many guys they send out to. Mhm. >> I would think they could do two in a day for sure. >> And they're coming out of Superior it looks like. Or D. >> Yes. >> D. Okay. >> So the total of all of these all these numbers, right? Except for the one that has B or white. You wanted those two. >> So >> yeah, those
010that was basically new screws because the last person I had that was changing filters kept losing screws out of my internet column. So, I wanted to try to find some and I don't think I'm going to buy them from them cuz people don't need them for screws. >> But I have to try to figure out where I can find them. So, >> so what I'm saying though is there's two different prices on that first bid. One says pricing for white, one says pricing for beige. So, we would only be paying one of those two prices >> or none. Yeah. Yeah. I would just >> It would be the brown. So, we're looking at $10,300 roughly. >> Yeah, that's what I got about added death. >> The second quote I wanted you to hear that discussion
011too, just because that was one we were talking about using referendum infrastructure piece on too. This just we were talking about that >> unit vent coils >> that 500 out of that one wouldn't or 456 >> wouldn't need to go if that fan shaft isn't bad, right? >> Yeah, that's Yeah, that's >> I think that's the one one of the things they said they they didn't know because obviously and that one is a >> I think it'll take a whole day for somebody to fix it the way it's in there. And it's the back one. It's obviously not the front one. Front one would be easy, but it's the one in the back. And it's up against the wall. And you basically almost have to take the whole air handler apart to get in there
012to get behind there to get it out. >> Laura, can you remind us what we put in the maintenance budget? What like what was our amount? So the tenant he didn't have to replace the ship and they buy >> is because is it all together like maintenance supplies and building repair or they were two separate items >> two separate lines >> part of it go to purchase service part would go to whatever >> supplies they used >> yeah so if we knew what we put in that for that line item again that might if we have $200,000 in there. 10,000 doesn't seem to be a big chunk of it, but if we're at 50,000, 10,000 is a big chunk. And right, we still have the referendum possibilities, those dollars to And Dan, what was your
013like how would you rate these priority-wise? The boys locker room, >> the human event >> in the science room. >> Yep. and the air handler. >> And then the air hand. >> Can any of them wait till spring so we kind of can see what we have left? >> Yeah, we could let the girls wait till spring. >> Okay. >> Is that the last quote on here then? >> Ahu2. It's page three. >> So that's like 2000. So and then maybe they can get those two done in one day and then wait till spring and who knows what else we may have needed in this >> spring. Hopefully not. Oh, in this pies we still got 27,000. I don't really want to touch the purchase services because of the plowing >> because that would be
014plowing dollars. Okay. >> But is that 27,000 included with the plowing or that was separate? >> Plowing separate. Okay. >> So, there's 27 left in the purchasing >> fund. Okay. What did we put in for plowing in that line? >> I don't remember. >> Okay. It's not just right below the line you're looking at. Okay. Um well, I will make a motion that we take this to the full board to to vote on it um for approval. >> I'll second that. >> Yeah, just refer to it. Okay, that's fine. That's even better. Then we'll decide if we want to do it all or just think those two major pieces. >> I just wanted to hear you guys to hear the next one. >> Yep. >> So, next one. Three generator quotes. >> Are we going
015to vote on them? We had a motion. >> We decided it just needs to be referred to the full board. So, sorry. I made the motion that I didn't need to make. Oh, we're disregarding the motion. >> Yeah. Okay. >> So, Dan, you want to speak to the generators? >> Yeah. So, I went to change the oil on it. Uh there was too much oil on the dipstick, which I don't know how that was possible. And I went to start it, it wouldn't start. Um thought it was the battery charger wasn't battery charger was bad. Charged the batteries. It wouldn't turn over. It just kind of jerked. Motor did. And it's a not a normal truck starter. It's a big flywheel on the end that's mounted to the crankshaft that starts it would start. Um
016I drained the oil and changed it. The oil was kind of watery and rather thin for being not ran cold. Uh couldn't really turn flywheel over. I put a put a wrench on it. I was able to turn it that way and I could hear a knock. So, it's a 1970s Perkins motor. It's lived its life. Right now, as of weeks ago, we haven't had any any backup power. And I got a few bids. They're more than the bit I bids I got few years ago for sure. >> Are they all natural gas? I see one said natural gas, but are the other two >> Okay, so they're all natural motor diesel. >> Yeah. Was this something we were looking at putting on outside though? >> Yep. >> Yeah. >> So, the new one will
017go outside is or that's the hope anyways. >> It's the plan. >> But I had a guy out today. He was out here for the Walter Walter bid and because I didn't have a full bid on them, it was basically just the generator itself. So, he was going to do the electric and he said that there has to be a barrier between the transformer and the generator where I want to put them. >> What kind of barrier? >> It does. He gave me the state um 31671 legally required standby systems. The enclosure of the altered source of power located outside for legally required standby system shall be located at least 10 ft to horizontally from any comb combustible portion or type of building and at least 20 ft from an outdoor electrical transformer. It wouldn't
018fit in there then if we did that >> because we're thinking the courtyard. >> Is that where you were thinking it was going to go? >> Yeah, in that corner it's where the transformer. >> Yep. >> Bed off. That's where I was going to put it right there because then it's right next to gas and electric. >> And then it says these dimensions may be reduced where a non-combustible barrier is installed. So, I'm assuming that has to be concrete that extends at least three feet beyond each side of the alternate power source and transformer. The height of the barrier shall be one foot above the top of the transformer. >> So, it wants a concrete box around it. >> To have a a concrete wall between the transformer and the generator. >> Is there still
019enough room in there? Three feet to have that barrier and then three more feet to where Okay. >> Yeah. It's only well I think the one the one dimension was 85 by 33. I don't remember what the height was but that was it's only like they're only three four feet wide. >> You still want to put it back there. We just need to end up putting up a cement wall in between the two if we do that. >> Right. Yeah. >> We have to have a gas source. >> Right. And we already have the control box in there that we don't, as far as we know now, it functions fine. >> I don't know if it's necessary to to put a new one in. >> Did these the bids that we're looking at, I'm trying
020to go through them here, include the electrical work or were they just >> I have I have three bids. >> Yes. >> Chanel power. That's a complete bid. >> Okay. the Lberg electric bid bid. Yep. >> I I asked him if his was an FPA 110 level one compliant, which means it I don't know when the law was enacted, but you have to have that has to be for a has to be for an industrial or commercial type of facility, commercial facility. And the code I got from Ober electric that didn't include gas, but then he told me today that it he would have to change it to an an industrial generator. So his bid is not >> it's lower or higher, you think? >> Well, it would probably be higher because these are these
021are resident his is a residential >> a big >> it's basically a heavy duty residential generator is what his is. And what are we looking to run the gener? What's going to run on the generator? >> So, it has to run emergency lighting. Yep. >> And it has to back back up the fire alarm system >> and all our computer data. >> Computer data >> because it charges those batteries that >> Yep. >> our backups. They that generator charges those batteries. >> Significant. >> Well, yeah, absolutely. But I mean, we're not trying to run I mean, the boilers are already on gas, so there's not like electric that's additionally going to those or >> they have is have my pumps running it, but that guy from Chanel that was here was like, "Yeah, you don't
022want to do that because that's that's a big generator." >> Yeah. Okay. >> So, that's not really feasible. >> Yeah. >> These are feasible, but this is what we got. So, >> are the coolers for the kitchen on that backup on the disconnect? No. Shouldn't they be? >> Well, in reality, I mean, yeah, you should have a lot more on there, but >> Well, and but how how often are we using the backup generator? I mean, we we when in the last 5 years, we haven't been out of power for days on end. >> Well, like like that thing, it'll go on. I don't remember if it's every weekend or >> Right. I mean it it >> gets the pump it turns on though >> to make sure it runs >> runs itself right it
023does its little check but we haven't been without power for days or even >> more than a couple of hours >> it cool it >> good lord >> but I think if we're replacing something and unless it's going to be like astronomical like double triple the cost it makes sense I would think to be making sure it's including I mean unless it's because of location, it's impossible, but trying to include potentially more. >> We not need it. I mean, I I can see both. >> Would this generator be maxed out at capacity with what we're putting on it? >> I would say no because I mean, we have a less generator outrunning our water supply at our hatchery. That's >> I mean that if we put that if we put a 30 kiloone in there,
024we got we got room for other things. But how much other things I don't know >> sure and then the hookup I don't >> so at this point looks like has the most complete bid out of all three of them >> and it's a 32 >> that is just basically the the generator itself >> almost 30 you think we then also need to look into the masonry >> as to how much we're going to be having to spend for construction constructing the wall or walls that are going to be required for it. So, that might be the next thing because the Shell one says that on ordering it's 6 to 8 weeks before it'll even arrive. >> 30 the other ones will be here any sooner, but >> one looks like it's only Oh, it
025is a three phase. Never mind. Yeah, >> I was gonna I was going to get a bid from Mau, but he he asked me who was doing it. I told him Shell and he said go with him. >> He did. >> I was going to say >> mainly because they'll put it in and they will do maintenance. >> That was the next question. Who has the best maintenance? >> Yeah. >> And these the other ones are basic. >> Do you have a I mean because we have two different kinds of generators. Do you or brands do you I mean I'm just curious if there was a preference. Do you have any concerns on >> Generrack is pretty popular, >> right? Yeah, we have those a lot. >> Okay. I just wanted to >> Oh, I
026didn't know that. >> Okay. Well, um >> on that sh he does have generator generator maintenance >> something that's been >> it's like an extra >> the background for a while. >> So when are you wanting a decision here Dan? >> Regular board meeting. >> Yeah because we currently do not have a generator at all. So if if >> Yeah. But we do need some additional information because there would be the masonary work that would need to go along with this >> to say that basically if we if we did the shill bid we know this we know we have pretty much everything that we're not going to get >> oh what about this part or what about this part he's pretty much >> except for this like has >> except for the wall >>
027and and he could come out and like double check the spot or has he been out here in person? actually emailed him and asked him about it. He said he didn't think we needed a wall, but he was going to ask the state >> because this guy that was out today said it's a state. It's not a national law. >> Sure. >> So the state is the one causing the issue there. >> I understand it because if the transformer goes >> then at least you still have your power which but if the transformer goes and actually blows then your generator is toast. >> Yeah. >> So I mean I understand it. Okay. >> We were looking at structure. >> Yes. >> Right. >> So, do we want to just move all three of them too
028or do we want to just move Sha to go next week? >> Just move it to the monthly and then someone will make a motion as to what to go with. >> So, all you want all three of them to go to regularly? >> Sure. >> Yeah. Okay. because Dan might get some more information in between now and then. Anyways, >> do we >> ever I get those emails? >> Do we have any updated bid on the boiler or where we're at cost? Like we haven't spent any money on them yet, but do we have a any more idea on what they're going to be ultimately charging us as? It's been a little while and cost may have changed. >> I don't know why I did the purchase order. Could you bring the per could
029you bring those numbers to the full meeting so then we know what's left in that referendum >> saying the original bid was 650 that's what I want >> but if they have any updated costs since it's been >> last I heard it was the boilers were supposed to be leaving the plant on the 7th >> great also >> of this month I'm assuming that >> so last week heard anything since Yeah, I >> think the only thing that would would cost us more on them is if they built the pipe. I know there's at least one loop motor that should be replaced because it's really old. >> The other one is fairly new, but the two main motors are like horsepower. >> Yeah. Whatever whatever they've given us as a updated cost will just help.
030and making some of these other decisions. >> All right. So, this will get referred to the monthly meeting and hopefully you'll have some more news for us. Anything else for Dan? Thank you very much, sir. Appreciate it. All right. At this time, I'm looking for a motion to convene close session under Wisconsin state statute 19.85 1C EFG to consider employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercise responsibility. considerations of financial, medical, social, or personal information and to confer with legal counsel who is running oral or written advice. >> I'll make that motion. >> I'll second it. >> The motion by Corey, seconded by Jamie. Uh in this closed session, we'll be discussing a medical leave request, which falls under section F, a maternity
031leave request, which also falls under section F, and an IT position update, which falls under C. Any further discussion? Cory, take the role, please. >> Paulie, >> yes. Corey, yes. Tom, >> yes. >> Jamie, yes. >> Katie, yes. >> Amy, yes. >> Kelly, >> yes. You scared? Hello. >> That's why I stayed here. >> Thumbs up. wasn't.