Committee of the Whole

001Thursday supposed to be fixed AT&T towers are supposed to use fixed today cuz we went to Gilman. I had 5G and I was full bars >> soon as you got the hurdle. >> Depends on where you're at as soon I I had I streamed stuff all the way from Gilman all the way to Hurdle. Soon as I crossed through Hurdle on this side of Hurdle, nothing. Okay, I do believe we are live. So, remember the microphone is very sensitive. >> I hope we're live. >> I got you. >> Thanks. >> What is Ellie? relax. Thank you very much. >> Just your viewing. >> Thanks so much for checking. appreciate it. >> Okay. >> All right. At this time, I'll call the committee of the whole meeting to order for Monday, October 20th, 2025. Um, this

002time I'm looking for a motion to approve the agenda. >> Make the motion to approve the agenda. >> I'll second it. We have a motion by Katie, seconded by Paulie. Uh, I'd like to make an amendment that we switch three and four around so that way the staff that's here can get back to stuff they need to do before we go into the budget stuff. So, you'd be putting the treasures report section after the new business section. >> Well, accept that as my motion with that amended. All those in favor? >> I I >> opposed. Okay. Agenda is approved with the treasures report following the new business. So next on would be number two. Uh Christina volleyball. >> I am just looking for approval again this year to take the varsity volleyball team to state.

003Um, we would leave Wednesday, November 5th after school and then we would return Saturday the 8th, I'd say about 5, six o'clock. Kind of depends. Um, we have an Airbnb that is right across the street from where the games are going to be played. So, we're very close. Um, not a lot of transportation or anything like that. Um, and then, uh, we would be taking one school van and then a personal vehicle. So, it'll be a total of 14 players and two coaches. No, 12 players, two coaches, sorry. Um, and then we planned to pay for this with the fundraising that we did. We did do a centy fundraiser and then we also raffled off a pink cooler. Those two combined, we raised $3,040. So, plenty of money to cover and all that the girls

004have to provide for money is just shopping and food. >> Sounds good. Congratulations on all you guys have fundraised. And >> thank you. Yeah, it's been a good year. >> You got a long game. >> We do. We finally get to this playoff game. >> Good luck. >> Thank you. >> So, do we need to make a motion? >> Uh, we have to next month at the regular meeting. >> Um, but yeah. Anyone have any questions? >> Where's it at? >> Um, it will be in Green Bay at the rec center. >> Is it always at the same place? Yeah. >> Oh, I don't know sports. So, thank you for telling me that. >> Yeah, of course. >> Thank you very much. We appreciate it. >> Thanks, Tristan. Good luck tomorrow night. Thank you. >>

005All right. So, moving on to 4A, basketball coach update. >> Um, based on the way our current policy is written, there is a minimum that needs to be a minimum number of players that need to be for a team to have an assistant coach. High school girls basketball will not meet that minimum requirement. So, I want to know what you want to do with that position. We have posted JV boys in house. Our numbers right now look 18 16 to 18 boys and eight girls. So the minimum number is 12. It's nowhere. So eight is not close to 12. I don't think there's four girls wandering the halls that are going to join. I have been in discussion with coach and coach Emmery on what to do, but I'm looking for direction. Do you want

006me to proceed based on the way policy is written and go with one coach or other directions? >> I thought we changed that policy to liability and we wanted two coaches just cross country. But you did vote to have two coaches if you were going to go to one varsity coach and girls, >> right? >> You did vote to do that meeting, >> right? >> And Kristen is coach for both. So, I do still think we need an assistant coach for both. And I still think it's a liability. >> Yeah. You can't just have one with >> Well, I mean, if it was a home game, it wouldn't necessarily be an issue because there's enough staff around. But >> the way games, we definitely need to make sure. I mean, if they can come up

007with a schedule to guarantee >> 23 double headers, one single game, >> but some of those double headers are other school if there is JV games. >> Correct. >> Just a matter of if we have numbers for JV. or the other team has a JV that night. >> So there's eight total girls. >> Eight total girls playing it. Seven 100% for sure and eighth is >> basketball >> 75% sure based on conversation pre. >> So we would probably only have varsity games, correct? >> Yes. >> Yeah. >> That's what last year we only had varsity boys and we only played two JV girls games last year. >> Okay. >> But we had the numbers. We just didn't have the number of eligible athletes. >> Sure. >> We met the minimum requirement from last year. >>

008We just never had enough eligible athletes to have JV. >> So you didn't have to separate the coaching. >> Some of the other schools last year did not have JV. So I think there was sometimes we would have been able to have a JV game, but say luck, you know, another school. >> This year Frederick's not. So there are multiple schools we play that are not going to have JVs as well. >> Do what we do. We know what we're doing with the boys for coaches. >> Tristan is going to do head boys and head girls. >> That was he accepted. >> That's approved and accepted. >> Okay. >> I have posted boys in house. >> Chad turned it down. >> Okay. >> Chad turned it down. I posted boys in house. We have no

009applicants unless you chose to go. Dellayine would go from JV girls to JV boys. Then we would not have to search any department. >> So they'd both be coaching both. >> Well, not not realistically. >> Well, yeah. Trist, it' just be Tristan with girls and then >> just for boys, >> right? >> If based on the way the current policy is written, that's >> Yeah. >> Unless I unless you tell me different. That's >> is the option we we don't have the the numbers, but we still could hire the assistant coach and those girls will play just whenever there is possibility. No, JB. We will not have enough. You You would hire a coach to never coach a game. >> To never coach a game, but to have them for practice or what would the

010point be? There's no point in having the coach. Is that >> the point would be for liability coverage of a male coaching eight females to have another set of eyes in the room for trap for that and for trap. >> But he will not coach a second of Jamie girls. We will not have a team. >> So those eight girls are varsity. What >> are those eight girls varsity? >> They have to be that eight. I thought we had varsity and those are the eight total. So those eight girls will be our varsity team. >> I see. I see. If we called it an assistant but not a coach, do you think we'd get people that would apply knowing that it's more supervisory >> or No, >> I don't think we want to go there

011because if they're if you're hiring them to coach, they they'll sit on the bench to have a say at how it's going. you know, talk to Tristan on strategy, on technique, and everything else. >> Do they have to go through any process of getting any coaching certificate? I only know hockey coaching. >> They have to have they have to be CPR certified and that is it. [Music] >> So, I'm just looking for direction. What you want me to do? If you want to have two, then I have to ask Delane what he wants to do. And if he chose chooses to be the girls just guy that sits in then I'm going to have to post boys out of house tomorrow. >> Was there anybody in house or Dellay was the in house? >> Delane

012was the in-house. >> If you chose to eliminate the girl JB position based on the way the current policy is written. Is there the possibility of a parent that might want to volunteer to sit in for some of like ride the bus or do some of these >> that >> I had never brought it out to anybody. >> I don't know who the parents are. >> I'm looking at Dan as I know he's >> thinking of the parents that are there. I mean, would that be an ask that would be outside of the realm of what those parents may? >> If if all you're doing is looking for somebody liabilitywise, that would be the cheapest and most cost effective way to attack this. >> Yeah. Did you travel to most games, Dan? >> Yeah, I

013mean, we go to most games. >> He's a school official. >> We do ride, >> but he's also he's also a farmer, though. So, >> Boys and girls ride the same bus. Not Yeah, they will because I mean, yeah, we have >> So, what what are the other times that we need to try to make sure that we've got multiple adults there or like girls practice? >> Girls practice. If Dela goes to boys, he wouldn't have to be there for the girls practice. So then Tristan is by himself in practice. >> Yes. >> And the board would be okay with not having an assistant practice, right? >> Well, that was the reason. >> But that's the liability of Tristan alone with >> here. I mean, I think we can get somebody for the away games

014to maybe help supervise and sit behind the bench, but if practice if we needed somebody. >> Yeah. I mean, if we think about it in other realms of the school, we have male teachers with groups of females and female teachers with groups of males in larger settings than eight at a basketball game or a practice. So, it wouldn't be outside the realm of what we're already doing. >> I could consider it, but I'd have to talk to people. >> So, what if like just if I were coaching and Olivia was playing and I went to away game, I would sit behind the bench as the super uh school official supervisor. I'd be willing to do that. I don't know if that's something you would consider >> I as >> as a parent like >> or

015is there the I mean if if something were to happen and the coach had to leave with them for a medical emergency that's our big worry right and now we've got a group of unattended kids there is do we just pull on an adult at that time who's there and or is this someone that has to be preredecided and they've already had the background check and those kinds of pieces because they're going to now need to ride the bus home with the kids >> and how many parents are in the stand that have a background check, right? How many parents are in the stand that are potentially by themselves with other kids? How many parents are in the stand who drove themselves? So now you have >> that have a vehicle that needs to get

016back and you're down at Clear Lake. >> So we want >> I mean there's a lot of like there's potential that we have somebody >> we need a designated person. I >> there's a lot of just whatifs and that's part of the reason we're you're trying to debate those. >> Well, I think you have to decide if you want it posted that we're going to hire a second coach even if we don't have the numbers. And then there's still the question of whether or not we get someone that wants to actually do it because as of now we don't have applicants. So we have to be prepared for how we would handle it if we don't get any applicants because even if we want to doesn't mean we will get anyone. >> Well, for the

017continuity of the program, I feel like hiring a coach would be a good idea to just have that person there for hopefully future. The only other thing that's bounced around in my brain is if you decided to hire an employee as a stipen and just to have them that some say someone that has a has a background and if you're looking to save money at half the cost. >> Here's the practice schedules. This is when I need you here >> almost like a paid manager adult game thing like we do for the other things like the crowd control person. >> That's what that's what I'm getting at. >> Yeah, >> that's what I'm getting at. You could play you could pay them on a per per hour basis like you pay crowd control. >> That's

018Yeah, >> but I don't know. Then again, I don't know if we have anybody. I just that's why I brought it up tonight. I need direction weeks out. >> Yeah. I don't want to base it on we don't think someone would apply. I'd rather I know but >> but with that that position like he said, what if I'll take this? It's like wait room supervision summer. I'll take But then you're not giving Tristan what he needs. But if we don't have a valable valuable applicant for boys, >> you're hiring just somebody that >> I don't know. >> I think we need to post for it and see what we get because we may have to circle back around and not have many applicants and then we have to make a hard decision >> in two

019weeks or whatever. What are we doing? We only have two coaches when we want three. I mean, post it and hopefully somebody >> Well, steps in. >> Post the position. Ask who's the the JB. Ask Delane what he >> ask Delaney what he would rather do boys or girls and then we know where we would need to fill the hole with a volunteer to just be there. You're telling me talk to the lane figure out if we have to where does he want to go? >> Yep. If he says girls post boys, >> yep, >> list it for two weeks and figure from there. >> And think of other parents maybe or other adults that would likely >> be at the games. Oh, yeah. I mean, there may be somebody. It's just until we put

020that out that that feeler out there. >> All right. I will talk to the lane. I will post in the morning. I will post I'll talk to Lisa. We'll post it because it's been posted now. So, it's going to go out of house tomorrow. >> Yeah. >> No, it won't go to paper, but it can go on. It can go on Facebook. Most nobody sees the paper. >> Could Tristan send an email out to those eight parents to see if any parent would be willing to to be that person at the games >> or if they rotate >> and just start that. >> Well, now we're on now we're on two different >> Yeah. No. If nobody applies. >> If no one applies. >> Okay. or or be ready to send that email out by

021a day. Like so he knows if if someone doesn't apply, this email is going to go out so that we're not cutting it too close to the season starting. >> And boys starts a week after girls. So >> Okay. >> Boy starts the 10th. No, girl starts the 10th and uh boy starts the 17th. >> Yeah. >> It's Lady Bl. >> Does that help at all? >> Yeah. I'm just I'll talk to the post out of house and we'll go from there. That's the direction I needed otherwise because based on the way policy was Delane was going to take boys we're going with one girl those two boys and yeah that's where the policy written if you interpret it the way the policies read. >> Yeah. So if we changed it for cross country are

022you saying all the rest of the sports could have one coach at them based on numbers? Is that a do we need to go back and reinvent that? >> The only sport that isn't right now is football. Football's minimum of two. >> Minimum of two. So all the other sports could have one coach. >> Correct. That's the way the policy is currently written. Football due to liability and just line and offense. Yeah. Minimum number for football is two. >> So that's something we could >> every other sport is one. There is a several cross country. >> They they they changed cross country last spring. So that they have to have two coaches. >> Middle school, >> but they have to have two coaches there all times. >> Yeah. Well, that's the way Well, that's the

023way it's going to be for all sports is you're going to need at least one middle school coach, one missing both for every sport. So I don't think they changed the >> but cross country they're at this meet at the same time where the other sports aren't. So we could revisit the policy for those sports that would have one coach for the high school and now that one person is traveling with the team. >> Correct. >> Yeah. Okay. >> So all right I will talk to the lane and I will be in touch with Lisa tomorrow post that. I'll give you an update as soon as I hear. So >> Thank you. Appreciate it. building update, Dan. >> Um, so I think pretty much all our summer projects are done. Um, they did come in

024last week. I think I passed the concrete out there. Um, as far as the boilers go, I called, they said they get back to me. I haven't heard back. I emailed, haven't heard back. Last I heard was like in July. It was middle to the end of October. So I started the one boiler a couple weeks ago and most of the time I'm I'm just running it during the day just if it's especially if it's cold in the morning. I'll just run during the day and then shut it off. Uh it's been working fine so far. So, do we not have a date for them to start putting the new ones in because they haven't you haven't been in touch like they haven't gotten back to you? >> They haven't got back to me yet.

025So, I'm hoping sooner than later here. >> Okay. >> Is that the same thing that was happening last year is you'd start it and then >> No, it basically would shut off on its own. >> Okay. >> We're not letting it run that long. >> Well, it has been running in the during the day, but it's never actually shut off. It went into fail most of the time. It was a a a flame failure is what it was doing a lot last year. And I'm just running the one that was pretty consistent last year. So, boiler number two. So, and it'll heat the building up and it keeps it warm enough. Last week I had to I didn't even start it a couple days because it was getting too warming. >> Well, hopefully we hear

026back from soon. Yeah, was when they start the project, they were going to leave one in anyways and then take one out then made sure they had everything and then put the other put one in and then one it was timed take the other one out finish. >> We only have one working right. >> They both work. >> We're only good because I'm like if that dies we're like screwed. >> No, they both work. It's just I'm just running one. So, and I just usually run it from 7 to 3:30. Um, I also got a I got an email about our fire system. Um, apparently they said that we're going to have to update it because of the age of our system and that it's out of date and it's going to be hard to

027get parts for it. And I'm supposed to be having a meeting with them. They're supposed to contact me about meeting talking about the subject. >> Fire alarm system or sprinkler. >> We don't have sprinklers. >> I did think we had some building. >> It's just the alarm. >> Just the alarm. Okay. >> Um, we've had a lot of smell issues. smells >> and >> what kind of smell? >> We sewer smell and so we tend to get them sometimes if it's wraps dry out and that kind of thing. >> Um, so I've been I've been pouring a lot of water down drains, but the elementary office is the one we've had the most trouble with. And I the day it happened, I poured water down and I had told the teachers to just leave their

028water running and it still didn't go away. So I shut the the air handler unit that runs the elementary office off and then it went away. And I think it was a few weeks before that I had Gartner come out and put a they put a copper trap in And so I thought that because we had a little bit of issues before and I thought that that would take care of it and that that was worse. And so I actually had gardener out today because I had air handler for the kitchen the the one controller was not closing the damper. So we had we replaced that and then we looked into a couple other electronic issues and got them fixed. So I took him I showed him the the air handler that runs the main

029office because that has a actual trap that I have to pour water in periodically. And so then he we went down to that one and apparently there is a trap in the concrete wall and that he was able to find. So we found that and that was dry. So, I'm going to pour water in that and I'm hoping that that fixes it. If that doesn't fix it, then I have no idea. No clue whatsoever what's going on there. But it's a sewer smell. >> Yeah. But even he said that they're not right. That's not how they should be put in because especially like the one in office down there. There's a basically what the trap what the trap is for is for condensation when the chiller is running. That's basically what it's for. But the

030way they have it hooked up like that one down there, it's hooked up, but it runs into the bathroom right next to it and it's hooked up to that line in there that goes out the >> but it's getting so then you have that draw from the air hand constantly pulling air. Sure. >> And if that crap dries out, it just sucks it >> right up into the >> Well, there potentially could be a crack in a pipe at some point too behind a >> If this doesn't fix it, then that's >> when was when was that put in? Was that with the new >> That was referendum. Yeah. >> When that one down there was originally >> Oh, this one here. Both of the both of the offices there's issues. >> Yeah. No, that

031one's fine though because I just pour water in that trap and it can't draw this middle in. But technically, it still can because there's an opening where it can still but it's not going to it's not going to be unless I have a unless the drain's actually backing up, it's not going to cause an issue. So hopefully that that will fix that problem. And I know I guess I can just put antifreeze in them, but there again if the chiller is working then it's gonna there's no point in putting it in anyways because it's going to just pull that out when the water is running. Um, >> speak at this point. >> Sorry. Um, my daughter had a situation similar in an elbow or whatever you're calling it and a plumber told them to put

032vegetable oil. >> Yeah, you can do that. >> Because it doesn't evaporate. >> Yeah. >> It's like antifree that >> Okay. And uh otherwise when I started up the boiler, everything was pretty much functioning correctly, running fine. I had a couple I had a leak at the cobalt that was just a simple cartridge I had to replace. Um I've had a bunch of faucets. I've had to repair batteries and >> other parts. Um, I had a backup in Morris's room. So, that would have been old's old room down there. And I really don't know why that happened. I checked the septic tank and lift station and they were both working fine. So, I don't have any clue why that backed up. Um, I poured some chem, not chemical, but some bacteria stuff in the drain.

033Hopefully, it'll break whatever is up in there. But I know that room, I mean, for the past couple years, they haven't really done much as far as you water usage in that room. So, I don't know. I really don't know what come out of that that drain because it wasn't toilet paper. It looked like ceiling tile chunks. So, I really don't know what was in there. >> Are they able to abandon that trap and run a condensate line to a different sewer line on that chiller? We could, but then we'd have to get a plumber out to basically do that work. Gardener can't do it because they're not certified plumbers. >> So, I'd have to have a plumber out and basically replplum them. So, then you don't have that trap. Basically, they're going to put

034they're going to double trap it is probably >> Yeah. And I think that's mostly what I think that's about it. I think >> not really. >> Don't have anything else for Dan at this minute. >> Do you know anything about updating the fire system? Anything on that? >> You're just going to meet with them soon? >> Okay. Oh, the other I do have the quotes for the other repairs. The air handlers have not unvent >> will you get them on with Lisa for the next meeting? Is it things that we need to approve? >> I mean, yeah, I can I can send them to her. >> Okay. and we'll have to go that route so we can take a look over them and get approval for them and all that if we need to. When

035it comes to the fire, sorry, when it comes to the fire system, is it tied in with any of our other alarm systems that we would have to update? >> That's separate. >> Okay. Cuz I know sometimes they're all interconnected at times. Anything else for Dan Minute? All right, the next thing is we have our snow plowing bids. So, Dan, if you can hang out for that at least. All right, we got three bids total. They're all sealed. Opening the first one here. I don't know. >> You see one more. >> The envelope says Tracks Outdoor LLC and >> that's the one. >> Okay. And it's like a $100 an hour. >> You remind us of it was for sidewalks and to plow snow at one inch, two inches. >> I think if it's two

036roads, >> but it was to include the sidewalks and the >> include >> not the sidewalks, just the plowing at >> just basically the parking lots. Okay. that good or do you need me to pull up that? >> Yeah, that area back there. >> Anyone wants to look that over? It talks about their uh insurance coverage as well on there. >> $100 an hour. >> Yep. >> Next bid. Sorry. >> All right. This is from the Jacqu company. >> The Jacqu did you say? >> Yep. Dots. and snow plowing truck they have at $95 an hour and snowplowing skid steer loader they have $125 per hour. Do we know it looks like they'd be running both at the same time? I think from the way this reads it shows a total of 220. >> I

037think that's just how their bid system works. It just adds everything up. Even if you have like separate estimates, >> okay, >> they would just total it at the bottom. >> Do we know what they would be skid steering or is that just an option we would pick? Do you know offh hand? >> My guess is it's to get done faster >> or if we have a lot of snow, we have to haul it out. >> But if we have a Yeah, we don't pile it. I >> mean, we pile but sometimes we had to take the whole pile out. Send the year away first. >> Yeah, maybe that includes moving piles. >> What did trucks use last year? Was it just a truck? Did they? >> Yeah, they just use trucks. But then if

038we had >> So they might be doing both with that one and that's why they're putting it as >> 200 an hour. >> They'd be running >> two things >> or just as needed with loader and skiff. >> Yeah, that's the only thing. If they're running to a machine, they're going to be done faster. >> Exactly. >> Right. >> So, it could take half the time >> potentially. Okay. >> Opening up the third one. >> We can get the clarification before the meeting next week. >> This is the sanctu And this is like I said correct construction uh rate of 175 per push for all areas discussed. So it says 150 an hour with skid steer to remove snow accumulated in designated areas. Um prices are negotiable license insured through tribal umbrella uh representative Michael

039Le Point. So it sounds like they'd be having one unit but we can get some clarification on that too. one unit for 150 >> well reads like on there but >> yeah I mean they also say rate of 175 per push so I don't know if that means per snow >> yeah that's what per push means and what was the other thing you wanted clarity on um for the jock or for this one for this one just >> for this one is would it just be one unit the one skid steer or just as a clarification. >> Skid steer does take a lot longer, >> right? >> Well, they should have access to a plow truck. >> Yeah, >> you can't say they should. >> Just some clarification at the rate plow. So, as a

040review, >> they did fine other than the fact that they were there at times they were supposed to >> Oh, they didn't. >> Oh, they were supposed to get done be supposed to be done before school started. >> Oh, timewise. Yeah. Okay. >> And they were showing up when school started and then they were out there pushing. Buses were coming. >> Oh. >> So, I had to tell them that you're going to have to come back. I mean I we didn't have problems before the year before that but last year we had issues with that. >> So they have done it multiple years. >> Yeah they were we've had them >> maybe >> so >> I don't know if they just didn't have enough peoples. Sure. >> So appeal >> we can just yeah get

041clarification on those couple things. So, just to reiterate, Tracks Outdoors LLC $100 an hour rate. The Jacques company would be $95 an hour for a truck rate and $125 an hour for a skid steer loader per hour rate for a potential of 220 an hour. But we need to get clarification on that. And then St. Croy Construction, uh, 150 an hour with skid steer, but says 175 per push per all areas discussed. So, just need some clarification on what that exactly means and if it be one unit or multiple. >> Do you want those emailed out or do you want just brought to the full board? Uh let's bring them to the if we can get all the answers, let's bring it to the full board meeting on next Monday and we'll make a decision

042then. Thanks to everyone who put their bids in is much appreciated. Always glad to see lots of companies that want to come to the aid of the school district's snow removal needs. All right. playground oak tree trimming. >> All right, so we have a big beautiful tree that we just built the playground around and I noticed some of the branching had um some cracking in it at the trunk. So I had three different tree services come out to take a look at it and they gave wildly different reports as you saw on there. Um, one said the tree, so Fallen Tree Service said that they didn't think the tree was in great health and it it wasn't like it was going to come over now, but they would recommend removing it. Um, and then they

043gave those estimates. I think what was it like 200 and they were on the lower end for the removal. Um, the removals are to leave the wood behind so that we can just toss it over the fence. So, there isn't the cost then that way. Um, roof said that they did see some decay as well. Um, but lower taking off those branches that are at the very bottom just because they're weak would be a good place to start. Um, and then seeing what would happen, how the tree would heal after having those removed. And then Skyline didn't think that there was any danger from that crack. They thought it was from over pruning when the tree was younger and they wouldn't recommend doing anything with it. Um, the branches are quite low. If nature were

044to prune them, I think they would go straight down. They're not at a height where they would fall off onto any equipment or anything. Um, if there was for whatever wind or anything like that. So, whatever people think we should do, whether it's leave it or trim them or whatever, I would say the branches are 8 to 10 feet off the ground. the two that are at the bottom where this cracking starts. >> I'd have to look at it. I haven't >> you had any concern, Joe. I'll ask you since you're out there. >> I have not had any concern about getting out of the tree, but the kids do grab the >> thin branches that they can that they're ging on. >> Yeah. I mean, the branches are very low. I mean, they bring

045down, they come down and they hang quite low. So, it would probably be helpful for mowing and other things to have them taken off whether it's for the actual health of the tree or not >> to reach up to them. I'm 52. >> So, >> um >> that's not tall, but >> they're there. >> It's probably six or so feet off the ground. I'd hate to see it removed. >> Well, and if the removal was to happen, obviously we'd get another tree in there. Like, we'd have to get some quotes and see what the kind of fallen burlap tree we could get in. >> And I'm hoping to collect some trees to plant along the fence line so that we can start getting some trees back in there outside of the perimeter or some ideas.

046Skyline is like an actual what do they call an arborist. >> He is he is with works with the DNR. Um he doesn't do tree trimming but he said he'd come out and look at the tree. So of a person of tree knowledge. I felt like he would know the best about the disease or injury to the tree compared to the other two that are probably just very skilled at cutting trees down. >> It looks like a pretty healthy tree to me. >> Yeah. If it's not posing a immediate threat, I say we let it go for now and just keep an eye >> start seeing branches dying up, >> right? >> Yeah. I just I couldn't get my hand out to see where how far that rot went in for where the crack is

047at. >> So, I'm fine leaving it as well. Um just glad to get some >> Yeah. >> more expertise on it. >> No, that was a great idea. Excellent. >> Thanks. >> Appreciate the info. Moving on. Third Friday pupil count. So, I gave you um a packet there to look through. Um I also updated it today because we found we had missed one student. So, I had to reertify today. Um thank you. Um so, this year's adjusted headcount is higher than last year's. It's the adjusted headcount. It's 401 now instead of 400. Last year was 388. um open enrollment in out headc counts third Friday very hard to really parse out exactly what's happening because there's a lot of movement with kids it's a hard thing to explain so I'm going to try my best

048um just a little bit of information let's just focus on transfer ins and transfer outs for a second not the headcount itself um this year we had two new incoming new to open enrollment um and they wanted to attend cy And so we had two there. Some themes in the ones who left. Um the themes were some wanted and or saw better academic achievements at another school and wanted to go there. Uh some returned to their resident district. Some wanted online courses that they couldn't get here. Uh some actually moved into the school district which would pull them out of open enrolling. still ours, but not open rolled any longer, if that makes sense. Um, we had two that distinctly said that they were upset with last year's elementary situation and returned to their resident

049districts because of it. And we had a family that moved to a brand new district district and moved out. So, those were kind of the themes for transferins. For transfer outs, um, we had last year we had 95. This year we had 118. Um the themes were for those who let's see we've got some that moved into the district into our district but they wanted to attend elsewhere. They're like new to Siren School District but wanted to attend to a different school or they moved into a non-resident into the non-resident district themselves. That was a high percentage. That was like nine of them. um some that I don't know for sure on this one, but one might have opened and rolled out due to sports, but not entirely sure. Um we did have three. Did

050you have a question? I'm sorry. >> No. >> Okay. Um we did have three that were court ordered uh to open a roll out to another district and we had seven that were upset with last year's elementary situation. So there's those. Um then we had 19. So, it's really kind of funny because this year we had last year we had 117, we added 20, we lost 19 and we ended up with 118. So, this year, this this year we had 117, we lost we added 20, we lost 19, we ended up with 118. Um, so the 19 there, then minus 19, uh, they o open a rolled and then they moved out of the district entirely. um or they moved to the new district totally or they applied to several schools which created a negative

051entry for those that they did not end up attending because they can they can actually enroll they can apply to enroll to three schools um so that of course affects the numbers um or they open and rolled out but then they return to Siren District um and there were some duplicate entries so that's kind of the general themes for the transfer in transfer outs. I think I gave you the changes from last year. I added that a new packet this afternoon that changed a little bit with that one student. Um, so do you have any questions at all on that? I mean, are we >> I have some questions. >> Yeah, I can try to answer them. >> Okay, so 118 open enrolled out 41. So a net loss of 77 kids. >> Not just

052ahead. >> Okay, go ahead. >> No, you go. Oh, so the headcount was 324. You said you saw 324. I had that one. >> Um, then we had 41 transfer in. That's a negative. That's subtracted. And then we had 118 transfer out. That's a positive. That so that gives us 401 as our adjusted headcount. It's very counterintuitive. Oh, so they enrolled out or actually the students coming >> because they're in our district but they're enrolling out to another district. >> So they're actually what Lisa had said to me is the headcount is the actual bodies in the seats here in the school. >> Yes. So that's the 324. >> Yes. >> So my question is looking at these numbers because of the plus and minus it gets confusing in my brain. Um, is there a

053net loss of 77 students? >> I don't think you can talk about it in that way because >> well, I would I guess I would tell you that we have 324 students in the building. We have 41 of them who are transferred in from another district. Those are subtracted. We have 118 that are transferred out to other districts. That's an addition. So our adjusted headcount is actually 401. >> What is >> the adjusted headcount isn't the same as the rolling average. >> I think that's what it is. >> That's what not bodies in. >> Right. I think that's the average. >> That's kind of what I'm getting. >> And the rolling average goes by FCE not actual >> like 4K is not >> we're aided on the rolling. >> Okay. I get that. >> This

054sheet right here too if you want. Somebody asked for history. Yeah. There's history for you in there on this sheet. So, what it looks like is a lot of students less, but the concern is that when there was a projected enrollment for this year, it was 41 students more than we actually have. So when we're looking at the budget, we we had a projection of 365 kids down from 376, but our actual body count is 324, which means that what we were looking at as a budget, we've lost 40 kids at thousands of dollars per kid. So it would have a budgetary impact that was significant is my question or point. I'm showing 31, not 40 on the transfer ins. Are you talking about? No, I'm talking last year was 72. >> Okay. Last year,

055>> last year was 72. >> Okay. The projection sheet that I was looking at and last year's >> last year's was 376 or something very similar to that. Is that what you have? >> And then this year was projected to drop to 365 people in the school. That's what we had on a budgetary sheet that was given to us earlier. >> Projected numbers >> the projected bud >> and that would be coming from Carrie and 365. I don't know if that's a total, but that's what I think she's thinking about when you guys give us projected like third grade and fourth grade and fifth grade numbers or middle school, high school. When you guys give us those, I think back in April, May, I think that's what Paulie's talking about. And I don't know what

056the numbers. I'd have to look back, but >> the the number that counts for the state for our funding is the adjusted headcount number. >> So, right now, Laura, >> this is our revenue limit worksheet right here. That's pre-calculated, right? I mean, that's self >> and it's based on 400. >> Yeah. So the number she has for next year, correct me if I'm wrong here, you have 40 408 times 11,000 per kid. >> So we haven't undermet the budget number >> because the adjusted headcount counts >> because the adjusted head >> and it's three year average. So that's why it's not a Yeah, you're not held harm. >> But it wasn't the number for last year wasn't showing that. It wasn't showing the number >> last year. It says here it says last year's adjusted

057headcount was 388 >> but 75. >> no, no. I'm looking at this >> 38. >> The email that we were sent from Lisa that was also attached today. >> Uhhuh. >> Okay. So that says that >> last year's was 388. >> Uhhuh. >> 388. But that's not what we saw on our budget worksheet. We saw 376. And then this year's projected, not by the state, not by an adjusted headcount or anything. The projection that we were given on the budget worksheet thing was 365. So what that tells me is there's 41 students less than what we were looking at on that budget sheet. >> I can't answer you because something weird. >> Okay. I'm what I'm saying is are we going to make are we going to need to make we look some new changes

058in the budget based on these numbers. >> Yeah. I think I think the budget that we're reflecting, correct me wrong, is the number that the state puts in for us. That's what we have to use for the budget, the 408. >> They pick the number for us of what they're going to fund give us funds for based on an average threeear average. So they're always going to be looking back at the three-year average. But these are not the numbers we were given earlier. We had a bunch of projection [Music] >> like the end of 2425 was one number and then the projection for 2526 was another >> I'm assuming it had to do with what number students we had enrolled in siren like headc count >> that >> our head count because it's it would

059be the seniors leaving and not knowing where 4K was is probably what the numbers is that you're looking at. So they were so like that confusion of like headcount versus >> what's the other word here? Adjusted headcount, you know, actual headcount versus and then my question was where does home homeschooling come into any of this? >> It doesn't. >> So even though they're in our school district, they don't get counted for at all. So it's irrelevant. just we get their taxes but the their student pop their student bodies don't >> they don't count in my third Friday counts or my second Friday counts at all nothing >> so really where we're going to see this isn't this year like what I'm worried about it's next year when it's >> tax money >> if we lose

060any more kids next year and with what we lost this is the lowest number for that threeyear and it's going to bring down that threeyear a lot is that what you're thinking I haven't worked for three years. >> Was our lowest year. >> Yeah. So, we go from 412 to 375 to 400. That's our new three. >> Next year, they're saying 4081 actually >> 401. Yeah. >> We had a change today. >> So, the number that we got aid on for this year would have been the the average of 22, 23, and 24. >> Yep. >> So, it' be 424, 412, and 375. 429 and 412. >> Let me say 412. >> Yeah. >> So that's the number the state would do. And now we're going to pull it for a down a year. And

061we we just have 2024 in there as our lowest year right now at 375. That one's going to pull down our average a little bit. >> That's just going to make >> I tried to do that average and it didn't come out the same. So >> I mean this is prepopulated this this worksheet by state. We don't Oh, I believe that. I'm just saying it doesn't come out with the actual number when you do the average of it. >> Well, doesn't Yeah, >> I mean, there's nothing we can do about it. >> In the formula, I mean >> system somewhere. >> I can tell you from going to and this is a little off Pauliey's point, but I can tell you from going to my conference um two weeks ago that we are not in

062this. We are not alone in in declining enrollments. And I included several articles for you that came out. >> Yeah, I read all of them. Yeah. Um there's statewide trends are uh lots of larger graduating classes that are >> graduating out the actual average. >> Sorry, Lisa. >> That's okay. I just make sure that we're um so just that some of the statewide trends are larger graduating classes are graduating out, but lower preks are coming in. >> That was >> um lower class sizes upcoming and then less children being born. There's people are having smaller family units. So that kind of was >> we know that that's a 20-year trend and that was in one of the articles. >> Yeah, that's what I just was I was just kind of summarizing the rest of that

063report >> because that it doesn't make sense that that's catching us by surprise when it's been a trend for 20 years. >> I'm just it was just like some of the information I came up with as I >> it's impacting different districts differently. It's not just siren like it you know there are other districts. I don't Yeah, I don't think any of us are a surprise, but it may be more financially hitting as we're getting obviously lower and lower numbers. >> Yeah. And these districts were all bigger. They weren't I mean I I guess I'm curious about the districts surrounding us. >> And I I had heard Frederick's >> heard I had heard Fredericks, but I can't remember what it was. Was 412 or something. >> I'm going to say one thing. Out of that

064conference of all those districts, I did not hear one single district said, "Yay, our numbers are going up." Not one. >> Yeah. Only one of the articles are being too bigger. >> I think there's a neighboring district. I don't want to mention the name, but probably going to referendum for the first time >> in my time. They've never gone to referendum. >> Well, I heard Oyola is closing their elementary school. >> Hudson just closed. >> Yeah, Hudson's closing, too. Oyola's closing their elementary school. They're going to bring their elementary to middle school. >> I heard they were closing the elementary and I thought the elementary students were going to be going into the intermediate school. I don't I mean the person who told me >> y >> going back to >> I think it's pretty

065much a given that it's not if we're not dealing with declining student rates, we're going to be declining with federal funding and other things on top of it. So yeah, we need to really focus on keeping the budget as small as we can because we don't know the guaranteed money that's going to be coming in over the next couple years, especially next year and the year after. >> Well, not not just keeping the budget small, but figuring out how we can best utilize these dollars to provide the basic education that students all deserve to have. >> Yep. and how we can bring kids back to our district because that's the best way to increase our revenue. >> We can get really good at the basic stuff and we can work to add those fun things

066in later, too. >> Can't do nothing without teachers, >> right? >> Okay. >> Anyone have anything else for Lisa at this point? I think Laura went to get she's but yeah and those bear pieces were just projections. >> We can circle back to that too when they was talking about the >> projections. Yeah, they were projections and I think >> and I'm fine with that. My point is just do we need to change >> did bar base it off of a lower a higher number? >> I thought it was 360 something. It was 365. >> But our the total headcount for last year >> that was 376, wasn't it? >> No, that was the total head count for last year. >> So, we're we're going to do >> but that doesn't include the ins and

067outs. Stephen, >> sure. >> 365 is just what's in the bill, >> not what the we actually states get aid off of. So I think you used LA you used previous numbers right as our budget I think that was the three typically what we do to to project a budget is use previous year numbers that's a state trend that's what we're told to do is that >> the threeear >> that is that what that was just trying to I can't >> I don't have >> yeah I'm just trying to understand as far as budgeting in the future what it's going to look like if we're down >> 41 kids this year. >> Jesus. >> And knowing that this year, it looks like that rolling average helps us, but looking into the future, I know. >>

068Yeah, it's going to change the average, but that's why they have the three-year average. It's not you're not held harmless for the 41. >> It's on the based on the average. >> Yes. >> So, yes, we had a loss, but it's average so that you don't take a hit. That was >> one more year and we can drop that 37. >> That's in the state formula. Yeah. >> Two more years. >> So, does it does this make sense that I just as I'm sitting here and you're all talking, it makes me think about this year's adjusted headcount is more kids than last year's. >> So, whatever budgeting you guys were doing should have should come from should actually be better >> better, right? We should >> not worse for this year. And then I totally

069get where Paul's coming from, but I just if you're looking at this, it looks like this year you're not going to have to cut more this year, but you may in the future. >> It really helped us next year because we're still in that 375, but we'll drop by nine on our rolling average. >> So we'll still be above 388. >> Yeah. >> So next two years, we're still better than we were last year. And once we can get that 375 off the rolling average, >> Yeah. So long as numbers continue to >> we're also told that there are nuances in this formula that occur every year that change things. We don't know what they are. Yeah, >> they happen. They change things on that every year. And we're told that by the EPI and

070different legislators or lawyers. We don't know what the nuances the changes are. >> And the 365 is actually FTE. I don't have Okay. >> See, there's no face. Yeah, it's scary. And the pluses and minuses don't make any sense. Oh, >> they're so comfortable. >> No. And then how it ends up on the revenue limit work. >> I mean, based on the average, >> but how they get to the number to get in the average is your guess, >> right? >> Yeah. It's it was vary. >> But do you have do you have another paper copy, Lisa? >> Yeah, I do. I'm gonna print off the board meeting this FTE. Okay. Thank you. >> I tried printing it when I was done, but my printer is aired over. All right. Ready to move on to

071the next thing? >> Yep. >> Retail food establishment. >> I just want to share this with you. There were no violations. Every time Tiffany has a report that comes to the kitchen, I want to share with the board as a method of being transparent. So, this was uh the last inspection they had and it was no violations on the inspection. and you can see the categories, but if you want more details, I'll have her put something in writing, but basically food temperature, uh, location, uh, freezer temperature, and that sort of thing. It's just a it's a standard inspection. >> Yep. >> And I will tell you, since Tiffany came, um, we have had very, very, very good inspections, um, with minimal violations. And I know there's a lot of rumors and things that go out

072there, but our food service has really done a a really good job in terms of maintaining inspection rates and compliance rates. >> Are all the people in the kitchen food safe certified? >> Yeah, >> I think so. Yeah. Yeah, they normally all >> and then it last five years or something. >> I don't know how long they >> last five years. I thought 27. Well, I just want to share that with you and I'll continue to do so as they come. >> Appreciate that. >> All right. So, uh the next thing is board meetings moved. I believe this is looking at trying to move them from Mondays to a different day during the week. Um not sure if there's a better day that works for everyone else. Um, I know Wednesdays are pretty much out

073and of course Fridays would not be really feasible. So left with Mondays, Tuesdays, and Thursdays. >> This was the first I've heard of it. Is there a problem for >> I don't know. Some people have brought it up in the past that but we keep scheduling everything on Monday even though we have free choice to make whatever we want to schedule. So, >> I mean, my kids are in sport, so Tuesdays and Thursdays aren't going to work for me. I mean, Wednesdays would work for me better, but I know they don't work for Katie. So, and so Mondays, I guess, to me, work just as well as work better than most. >> Mondays are fine >> unless it's a time frame. I mean, if we could do them earlier, but then What about you, Amy?

074How's your I think they work fine. >> Okay. Yeah, I figured since we've been basically voluntarily making them on Mondays that Yeah. So, anyways, not sure how it got there, but it's there. So, anyone wanted to voice otherwise they could. Moving on. Closing activity accounts. So, this was a circle back cuz we basically had agreed to close out the old uh uh class accounts and whatnot through the um policy that we put into place. Um, so then we've got the list of these other accounts and we just kind of I know some people have said, do we want to put it out there to the public to see if anyone is interested in some of these or not? Um, are does anyone have any in particular that they want to go out to the public

075to see if any are interested in? I thought that we can do that since these are actually kids student activity accounts. >> I thought it was just the classes we were trying to get a hold of someone from the previous classes. >> How's that endeavor going? >> We got one closed. >> Yay. >> Nice. >> And Becky was and I I never got back to her that she could proceed with the other ones. >> We have names of officers and things like that. Okay. >> I reached out to them letter. So, >> well, I think the other one was just closing the ones that we don't have anymore and that are at a zero balance, >> which are the highlighted ones that are on here, right? >> Well, there's a couple being used at all

076anymore. >> Well, there I mean most of I mean I obviously see the softball one I'd send the money because I think it was from when we did fundraisers. So, the money should go to Webster or the program >> um at Webster. But I don't know like what concerns me is the one that has a little bit more money than most of them. The S spun or the S club. >> So that was kind of like a catchall account while like the burdens money that go into >> Okay. So would that be good to go to like concessions or something or >> So I know Dolce has used it or like buying art supplies to make like some of the stuff that goes on the lockers and >> sport stuff. >> It used to be

077a teacher account. >> The pop machines were >> because I know I used to put the lounge >> machine. Yeah, because you had a checkbook for I had the checkbook for a while. You had it for a while. >> I don't know when that went away. Kirsten had it first. >> Just so you know, the pot machines about six years ago, they stopped paying us anything and then this year we went through a little stage where we were figuring out why they stopped. Um, it's just the way their business program was. We looked at Coke and Pepsi and now they're giving us money again. >> Is it through Bernex? >> It's through Bernex and now now they're going to give us money. Um the first month that we had the machines moved down here, we

078had to move away because of middle school, but they made as much money as they had in the last whole year. >> Yeah. My kids. >> So, we're actually going to be get money at the end of the year. Can't get up to all of that. So anyway, it just so you know, somehow it just disappeared and sadly enough, I asked the question, so it ended up being my thing to figure out why, but I don't know why. I never did get a straight answer why they stopped paying us. But they had sent us a letter saying, "We're no longer paying you." And he could show me a copy of it. It was about I think it was six years ago, five, six years, >> whatever it was. And when I called and said, "Well,

079that we don't want them then." >> And we want to look at Coke. they decided that they did want us to do it and they're putting money into our fund for us to be able to get new um uh scoreboards or whatever. So, we're also going to have a se separate fund. >> I remember that was back. >> Yep. We used to get all those things and that's all back in the contract. So, we're back into getting those things. Um that did just disappear >> and nobody really knows why. So Laura, could you take these highlighted ones and separate them to say like we these accounts are going to get put in the general fund and this account money would do better to be put in a different account and closed and then we could

080be able to vote on the specifics with those dollar amounts? Like for example, the fifth, sixth grade fund, should that just be put in the seventh, eighth grade fund? >> Well, that one's at zero right now. Or is that I don't know. Are there some that would, you know, some that would go over here and some that would go over there kind of a thing? Okay. However you think would best sort them out. >> And there's like no chance for golf to come back or dance cheerleading. >> That's what I was more asking about if we wanted to put that out to >> I mean we have dance cheerleading on the >> it's a club where golf is a sport. So the clubs can come back easier than the sports. We do for dance pay

081an advisor at one, >> right? But for if like if we added golf then you get into the you have to add an equal like it'd have to be boys and girls. >> We could have as many clubs as we want of different kinds which is where that dance and cheerleading but when it's sports they have to have equal sport opportunities for both boys and girls. >> I'm not sure if cheerleading isn't considered a sport. It is >> because >> it is a sport, too. Okay. I thought it was a club had to go to the athletic. >> Did you? Okay. I'm sorry. I thought it was on that club list. And when golf was like historically golf had to do everything on their own like they had to raise all their own funds to

082pay their own coach because it wasn't an activity through this it was through the school but the school didn't provide any funds for it which still gives them the opportunity to do that in the future if there was a group that wanted to put those funds together. >> Is it harder to reopen? Like let's say we close it and then in four years somebody wants to bring is it a big deal if we closed it now and then you needed to reopen one in four years. >> It'd be like middle school cross country, right? Where we just came up with that and passed it. >> I just didn't know like what goes into closing it versus opening. Like if we're like okay let's close all these and all of a sudden some m some major

083changes happen in two years and now Laura's like does she want to ring our necks because we close these or is she cool with like let's open new ones? Yeah, it would just come to his with the >> Yeah. >> account. >> Great. >> Open. >> And that one count. >> Yay. >> There's a few of them. >> And >> the AODA one has 16 in it. >> Yeah, that that one probably shouldn't go anywhere since we keep receiving grants for AODA. Yeah. And that one, >> that one probably shouldn't go anywhere other than to AODA stuff. And also the other one that's on here that I was looking at that has got uh highlighted is the red ribbon week >> and red ribbon stuff. We haven't done those things. That doesn't mean we can't.

084>> Well, we have red ribbon and AODA are under the same the same account. >> Yeah. >> So where RA or the school based in >> on the bottom of that? >> Yeah. I don't what are the accounts RAF account and schoolbased in account >> riff is the riffs >> riff is the books school-based industry >> um >> books of what >> the riff books reading is fundamental when the kids used to get free books do we still we still >> like give them books right >> well that's kind they used to get like the stage A B C D in kindergarten I'm assuming maybe those >> came home with >> federal program >> okay >> and now it's just paid for basically through donations from teachers club for various places for the kids to

085get at least one free book. >> So that is where those >> books come from from the Lions. Okay. >> That's different from that. The Lions Club donate to the book fair. >> Yes. >> And then mom's >> okay. >> And the schoolbased one that was home shed at the coffee shop. >> Well, yeah. Yeah. any any other ones that were thrown in there from the business. But yes, >> we did frames and stuff too one time. >> And and that makes sense to have that because we could very well have that class again. >> Schoolbased industry class. There's no I mean there's nothing saying that we wouldn't have that again. Um and if we did have it again, we wouldn't if we had a little bit of money, it sure be a lot easier

086for them to have someplace to start with that as opposed to coming and asking for money right away. Well, we'll let you use your best judgment and then tell us it should be parsed out. >> So, we'll wait to get the compiled list from Laura and then we'll make a decision based on that. Do you want at the next town hall meeting and not the board meeting? >> Well, we have to vote on it at a the monthly meeting. >> Doesn't have to happen this month though. You could give a >> No, it could be at the next Cal. All right. Now, circling back, going to number three, a report and referral for the treasures report. >> Um, any changes? I did not pay any on the short-term borrowing with our money. Um, but we'll

087get into that in the short term borrowing. >> Yeah, I'm kind of curious about that. >> And then have a referendum as of 9:30. That's the dollar. I haven't received any. >> Yeah, there's still they're waiting to close out some things because there's some work they need to do. Have we heard any numbers yet about that? >> No. >> Okay. >> It'll be in our favor because they're going to fix the brick that they broke, but we don't know who broke it. So, I think Stout's just going to take it. Um, but we have to get some bits that And of all the concrete people I called, like three numbers were out of service and no one called me back. So, we're still working on that, but they were going to give us a credit

088or just pay for it. like we'll pay we'll owe them less than what they bidded us out because they got to fix this. >> Okay, that'll go the monthly for approval. Any other questions from anyone before I move to the next part? And the final budget discussion. >> Is there a particular order you want to go on with these? Which document are we going to start in? >> So, do you want to start with the revenue and expenses? >> So, these are the ones that we didn't cover in the one budget meeting. Oh, this is the time. So, not to jump ahead, but the second page, uh, line 345 or 800 345, there's a $22,000 difference from last year. >> Yep. That's our open enrollment. So based on her open enrollment numbers on her state

089reporting, that is the dollar amount we're supposed to be getting in. >> And that's just the the open enrollments are down for this year, but we had other students that buffered that back up to give our number a higher overall to get that 400. Right. Remember [Music] those numbers? >> I'll have to pull it up. I don't have it memorized. >> So when >> two 204,000 >> Yeah. the less. But is that because more kids enrolled out? >> That's what I'm trying to figure out. >> So is that money that what we get for those coming in or that money that we lost because we had students go out >> in >> transferred in. >> So less transferred in open enrollment. So we're or they've graduated or whatnot. So they we lost that. >> But

090some also moved into the district. So now they don't count as an open enrollment. They just count as our general >> fun. Yeah. General where and I don't know that ma that matters. The number of students is what matters. >> But this is only for open enrollment. >> That number right there. >> That one. So somewhere is the other line for all the rest of the students. And that might be higher. >> That would be your >> don't know which line it is. >> Equalization aid. >> Yes. 621 page three. Top of page three. That's almost two. That is over 2,000. Well, wait. No. Well, then you have adjustment. >> That's less, >> right? >> So, that's less too based off of what we got adjustment for last year. But that's not the one for

091each kid per pupil. That's >> so per pupils. >> Per pupil. Here's that. I don't date, >> but that's still down from this year too or last year too. >> Well, or if we use budgeted if if this 2025 26 that's the budgeted amount >> of course. Yeah. And then we're actually looking at budget is less and then that's actually what we expended. Is that expense or what we got that second line? >> Are you looking at like sparity aid right now? What what page are you guys >> on page three? >> Yeah. >> Oh, they're okay. >> Well, I see sparity aid right now. I just went down to the perpetate. So yeah, the purpose people and the other >> it's these two, >> but it's still our our number in here for this

092fourth column over 25 26 budget is a number we arbitrarily picked to just budget off of, right? >> It's not the actual state number of 400 and whatever as you're filling that worksheet out. >> Some of these are >> and this one doesn't have >> that's a question. Are these budgeted proposed budgeted numbers or are they actual? >> For the 2526 budget line, >> when are they actual? >> That number that we used for the number of students, is that the the number the state gave us or the number that we were kind of waffling about the state gave us? Okay. >> And that's for this year right now that we're in, not for next year anyway. Yeah. Okay. So, if I'm reading this correctly, um, and we go down to the grand revenue totals,

093subtracting the 2 million in loan, we're >> short. Where are you at, Tom? What page >> we go to? Uh, page six. >> Okay. It says grand revenue total. >> Yep. >> And it says 9,153 is a projected, but that's with the $2 million loan put into it. >> So technically without it, we'd be at 7,153. >> So just slightly under from the last year's. >> That's slightly that's like >> 500,000 difference. >> Yeah. >> Million. Yes. And >> if you take that the one number that we mentioned before, the one that's the 204,000 difference. >> That's half of it, >> right? So I don't think we're making that number up anywhere in these other numbers. show either >> and our expenses went up with the open enroll transfer out. Yes, because we have to

094pay more >> one million >> because transfer outs are higher than transfer >> and so >> Yep. Go you go ahead. >> So with the higher transfer outs were paying almost a million to other schools. That's what I was getting at with those numbers. >> And what did we do? Was that in this budget? >> Um, not that high. >> What page would that be on? >> I suppose this is the revenue side. Yeah. >> So, instructional service payments if you look on the actual budget >> is 1.20841. 2081 and some of I mean these are some of these are estimate numbers too like the impact aid we have it's 150 but we've gotten over 200,000 for the last three years so that could help bump that revenue up, >> but it's nothing we can

095count on. >> No, we can't count on it. >> What What was the line item for the >> open enrollment? If you look at um under nonprogram transactions or for >> it's on the second page, >> keep going or page six. I don't like you and there should be a couple more pages. >> Oh, we're talking about this four page one. >> Oh, I guess I don't know. I have it right here and I'm on >> Oh, >> you're on [Music] transfer. No, not as a million dollar one. >> Oh, >> got to hold my hand a little bit up, right? >> Yeah. second page of it. >> What's on the six? So, go to the one that there's seven pages, I think. And it's page, >> if I'm thinking what is right, it's this

096right here. 1.08. >> You guys budget is 1.2. >> That's the actual number that we have gotten >> on the second right now. That So, that number fluctuates, >> right? >> Just like the red does. >> So, I'm sorry. Say it one more time. That number fluctuates just like the revenue does. So they come in more, they come in less. >> Gotcha. >> And so you guys estimated 800 88,000 some change and that's roughly 1.2. >> So the 880 is last year's down. >> Oh, >> actually. So we're 23 higher on that number from last year to last year in transfer sales. >> Gotcha. >> But then the dollar amount >> service. >> Yeah, they raise that amount. I think >> do we pay out more than we get paid for those who enroll in?

097>> Where does that additional money go that we pay out? That's true. >> Cuz if a school gets >> if you guys get $10,000 a student who open enrolls into our school, hypothetical numbers, >> but we pay $12,000 a student that open and roll out. Where's that extra 2,000 go that the school >> that we're paying? >> School, >> the other schools charge more per pupil. >> No, it's just the state. It's in the state formula. >> It's different every year. So like last year for 2024 25 transfer out students got basically but there it depends on when they start in the year because it's prrated if they >> so basically the flat amount was 8,962 >> but for sped it was 13,814. Now this year transfer out is basically 10,12 and sped is 1454.

098That's transfer out >> and we get that same amount for those that transfer in. Correct. >> Transfer in. Yeah. >> That's what I was trying to make sure that we weren't paying more for a student to leave than we're getting for a student coming in. No, I think they're the same. >> Same. >> Okay, that makes sense. >> What else do we need to know right here, Laura? [Music] >> So, on So, there's two different budgets going on right now. The one is the proposed budget that went to the paper >> that you guys will get to approve that board meeting before the budget hearing. >> Um and then after I had sent it off to the newspaper, then I found out um Debbie and I actually found out that we don't have to make

099a March payment on that $2 million. So that came out. So then I redid the tax levy and that's why the one budget shows we're only getting four millions. And then the actual budget that you'll approve after budget hearing um is at 4.3. >> So the loan payment doesn't have to be made until 27. >> Yep. >> 2027. >> The first payment on Gotcha. And that's a one time a year payment. >> Yep. Of March. >> Okay. >> And >> we made up $200,000 there. >> This year in the first year. >> And then for next for 27, we actually I put the debt service payments in here. We have two loans that are falling apart >> that will go back into the general fund. What are those payments roughly? >> So this year they

100are >> there's one for 64,000 and one for 30. >> So 90,000 roughly. >> Sounds like there's but the short-term borrowing is still a big question mark. We're still waiting, but um I don't think we have an interest rate. >> No, I haven't got yet >> for the new loan. >> Yep. support. There's so much. Yeah. So like last year it's just support services line. Last year was 30. It's almost not quite double that 300,000 is unexisted and this is audited. So reasonable. >> Well, that one's 24 though. 25. >> You're right. >> So, why are we still short-term borrowing? >> Okay. So, move to C. >> Did you guys move to see? Are you on C now? >> Well, hold on. Um, on the budget publication, Jamie and I were just looking the seven

101page one on page seven. There's just a big one that was support services was zero in 23 24 was 300,000 for 2425 and now it's 500,000 for >> almost 570,000 almost which >> um >> it's page seven >> budget publications >> other >> support services >> other financing sources >> total revenue and other financing sources. So those are dollars coming in. >> We have it still. Although last long time we have an old capital debt >> that's been services under revenues. Okay. Financing services 0 300 500. um so that is that's because those are payment for um but that's >> those are payments okay >> for like the playable >> y okay >> you didn't have any was what's already covered you know it'd be nice to have like a budget showing >> where we

102have like what we have the money for. We need to find money for us. >> Well, the part you're looking at there is the official one that they send in. >> I don't know. It's just really confusing. >> Okay. So, go on with the short-term borrowing. what we need to know about that. >> So, in talking with Debbie, she had me do a draw to pay off our short-term borrowing. >> A draw on the trust fund loan. >> On the trust fun. >> Yep. Um, I we owe today I think there's $85,000 left to look for tomorrow. >> So, >> but still has to be paid. >> No, that's just sitting there >> that's available. Okay. So, um, with doing that, then she suggested that we because her and I actually figured out the cash

103flow situation because you always have >> horrible cash flow when you pretty much starts in November until >> January. >> So, she suggested that we still take out short-term borrowing for this year, but at a considerably lower amount. Both her and I were thinking 500,000, but with payroll and everything, she suggested 750 just to be on the safe side. And then when the payment is due in August because she wants us to have our annual meeting in August, then we will actually pay it off when we get our tax roofing. And so the money to pay off this year's short-term borrowing would not come out of the trust fund loan. It would just come straight from taxes >> to pay off >> this year's short-term borrowing. >> That's what the state trust fun. >> But

104the the 500 or 750,000 would come out of the state trust fund payment or our tax payment >> our tax payment. So it's not aid money or what. So, we'd be paying it on our own, not utilizing and knowing to pay it. Okay. And then we would be caught up. Caught up. >> But we're still paying interest on it. >> Yeah. Which for the short-term borrowing, it's only 4%. Which is less than >> And we only pay interest on what we've taken out. So even if we took out 750 and we didn't need to use it all, we wouldn't pay interest. We didn't pay that. But we're still paying interest on that. Plus, we're making a loan payment. That's the part where I'm getting confused. >> Interest wouldn't be as much cuz so it's more

105like a line of credit at the bank where like if our account goes in the negative, then they pull that dollar amount. Why? >> We have the trust fund money to be our own bank is what I'm saying. >> Why is that not enough to cover this this year? The $2 million that we got >> because we could just pay oursel back with that tax money instead of paying the bank back plus the interest. >> Well, the state trust fund loan is going to pay the short-term loan back that is due October 31st. >> So, we'll use all of it up. The $2 million will go in pay off that loan. We'll be free of that and we'll still have a cash flow problem for one more year. >> Possibly. We we get no money

106from the state this month at all. >> Right. And then next month, I think there's one payment. December is there's one at the beginning of the month. And then impact aid. No idea when those payments are going to start because that's federal and that shut off. >> So with the short-term borrowing in the comment says considerably lower amount what than the 2 million >> I mean 750,000 is a considerable amount to me >> but our previous short-term borrowing was >> 2 million. So, I guess with all this too to say to me thinking forward when we go to referendum, what are we I mean that's just is Bar saying we're going to need to go to referendum for $750,000. >> We have a meeting and >> I mean obviously this is all pre like we're

107not uh attributed amount >> but we'll need an operating referendum. >> Yes. >> Yeah. >> Because ours actually >> Yes. Yeah, we lose ours next year >> which was 400. >> It was 400,8 million probably. >> Mhm. >> So if we if a referendum doesn't pass, we're we're screwed. >> Well, that's when we would have to make some really hard choices about what would have to be cut. Right now, we're not cutting. We just didn't replace. We'd actually have to get to the point of committing if an operating referendum did not go through. Well, when I brought it up earlier when we first started talking when Baron was on screen with us and stuff, Kevin had indicated bankruptcy at one point. You actually used the term bankruptcy. >> May have. Yes. >> Is that if

108a referendum fails? Is that where we're sitting? I can't say that at this point in time because when we were working with Bair, they gave us kind of a time frame that we would have to pass a referendum. Um I don't know exactly what that it was probably a two-year window. >> It Yeah, I thought you had said there were three opportunities to pass it. >> Yeah, I think >> spring, fall, and spring, right? >> Because we can't we couldn't go to referendum this fall. >> No, it wasn't. Spring is the >> Spring is the next possible. Yep. The soonest that we could go. [Music] >> That's basically why we need to get our ducks in a row and figure out how we want things to look like for the school from this point on,

109the coming up years. Because if we keep running it the way we've been running it, we're just going to need more money. And we can't guarantee a referendum is always going to pass to help with it. And so we might or should look at restructuring things to make things a little bit more leaner so that way we don't take as hard of a hit if we have to. whether it be from lack of a referendum passing or whether it be from lack of federal funding cuz that's also a real thing that we're looking at as well. Um, you know, it's just we have to think ahead that there's just going to be less money even if we do everything right and that doesn't equate to going the way we've been going. >> Right. And how

110many seniors are are in this year senior class? >> Rough estimate. >> 27. >> And we have 13 and 14. >> 10. >> Right. But with the kids that we have, >> 14. >> You have four, right? >> Yeah. 10. >> And I mean, >> approving the short-term borrowing isn't the end of the world as there are a number of schools that do utilize short-term borrowing. those average. >> So, even districts running with good positive uh fund balance are still approving a short-term borrowing of some amount because of that lack of cash flow during time. >> So, I don't think the the getting the short-term borrowing isn't a direct indication that we aren't doing things right. It's kind of part of the cost of our business and we don't have to use it as things

111get better and better. It's just that backup during those times of lack of income. >> I think he gave an example of so like how we get our paychecks or if you get a paycheck every two weeks or whatever and you pay your bills. >> Yeah. >> This paycheck doesn't come on a regular basis. It's spread out between months. >> Yeah. But I mean just looking at it I go ah short-term borrowing that just means that we're not spending the money right. But I have to remind myself that there are a number of schools that are doing that are having to utilize it because of that cash flow problem. It's not the overspenditure, it's the cash flowing problem. And this is considerably less than what we've taken out in the past as we're trying to

112remedy that. >> Right. But we >> also just got a 2 million. >> Yeah. We may always have to have a short-term borrowing of some amount or for the next however many years moving forward. That just may be part of our business plan. I prefer not. >> Well, I would too. I don't like loans of any kind. >> It's just to me it's almost defeating the purpose. But that's >> I it's almost too easy to have an open line of credit is is what I think you're saying the same thing as I kind of am Tom that >> oh well we've got this money sitting here >> cash flow I mean when you have unknown payments coming in or when they're coming in is hard though cuz like how can you you can't budget for

113that especially when you're running on a minimal budget as it is like I short-term borrow in my businesses to make payroll or pay expenses or whatever because we don't complete a job in a time frame I don't get paid and so like I think short-term borrowing is a necessary evil as far as the cash flow issue goes for the for the current climate that the school's in and that we're in statewide nationwide >> I think it is too but to what extent. >> Well, last year when we had to approve the dollar amount for short-term borrowing, it was we raised it, right? And we raised it to >> raised it to two >> two million. >> Mhm. >> So, this is less than half, but we just got a $2 million. >> I know what

114you're saying. >> The $2 million loan consolidated. >> Yes. >> All death, right? Yep. >> For the most part, >> in a You said August, we get >> payment, >> tax dollar payment. >> Yeah. >> If we were to do the $750,000, excuse me, including the interest, our tax dollar payment would be able to clear that >> if nothing came up in the meantime. >> Yeah. Well, if anything came up, >> if anything came up in the meantime, I have a feeling we'd be looking at the fund balance as which is the thing we're trying to get away from doing. >> But what are those big things that come up? I mean, if $50,000 come up, is that something that's going to derail us from the process that we're on, or are we talking about

115something coming up at a$100 or 200 >> about like a repair? >> Yeah. like what's the what's a dollar amount that's going to derail us from moving forward? >> Traditionally, we're going traditionally those would be the things that you would end up going to the fund balance for. >> Yes. >> Um to pay for in the interim. Uh but that's also why we have the referendum money which can go towards repairs of some types. Um, so I mean hopefully if we're frugal we won't have to use the fund balance for anything. >> That's what I'm trying to figure out like how frugal do we have to be? Are we in tens of thousand >> over the years if the reason the fund balance got stockpiled was because no maintenance things were done right. >> I

116mean we had to replace univan. >> Oh yeah >> or um yeah at $400,000 because they haven't been touched the roof. I mean and we did go to referendum for some things. But the voters before I think you came in, we spent that fund balance to repair items in the building that we weren't repaired, >> right? It's easy to save money when you don't spend it on the things even when they're necessary. But how how close do we have to be in staying online to what we're doing? Are we tens of thousands of dollars or hundreds of thousands of dollars would it take to steer us off the path of moving towards this positive cash flow? talking about a repair in the amount of >> whatever whatever comes up a lawsuit comes up a repair

117to the building the need to hire a new teacher all of a sudden are are those the types of things that are going to take us off this what we're working towards >> them >> I mean anything like hundreds of thousands >> okay >> and that I mean that feels better that's like we don't have to be like as lean as possible There is a little bit more wiggle room if if we have $200,000 that we can plus or minus compared to $10,000. >> Dangerous. >> It is dangerous. >> Also got the state is not giving us more aid. Like they're not increasing the aid. What they're doing is saying you >> we're not giving you the aid, so you need to go to your taxpayers to get it. And that's pressure. >> I mean,

118even without going to referendum, that's still pressure because typically the taxes offset the aid amount. Mhm. >> So even if it's not our fault, it's still going to be imposed on the taxpayer. >> It will >> because the legislature is not raising aid, >> right? >> And I I get we don't want to cut it close, but then we have to actually start talking about making cuts. If we don't want it to be this close, then we have to reduce. >> There's nothing to reduce. We're already at a teacher shortage. I mean, unless we're going to get rid of the electives, we don't even have core class teachers right now. >> There aren't a lot of reductions to be made in the middle school and high school, but there could be reductions in other places.

119>> Well, that's why I say we need to have these budget meetings in November and December to get figured out because we need to know so we can figure out the number to go to referendum with. >> Can we Can we just go back to this um revenue page we were looking at? Oh god. >> Okay, but sorry. I'm on page four where the ESRE funds from 2324 were the $869,000 >> and that was what was going to be used for future salaries, the increases, but it was not because we couldn't use that. So 400,000 came out of the general fund. Correct. >> Yes, >> I think it was somewhere around 400,000. And then we never got a clear picture of what ever happened to that other $400,000. >> So we did use it for

120salaries >> in the elementary >> in the highest paid elementary teacher for how many years? >> Just one. But that was intended for three years. When that went through, there was something about this isn't going to cause any problems for three years and then we're in trouble. But it wasn't >> because we anticipating the retirements and that would pay for it. But it didn't. Like the retirees that went out didn't make enough money for us to put the money back for the staff. Like they were saying, "Oh, hey, let's just um let's use this um Esser money because once we retire," and they didn't have a number on they were guessing. They said, "Once we retire, see our money's gone." in in in the idea that they may not >> who said >> when the

121the team that negotiated with us. >> Okay. >> Like they said, "Hey, no problem. Once we retire, you'll be getting that money back and you you don't it'll pay for itself." But it it didn't because a we we couldn't not replace all those people, >> right? >> And b we did reduce them in the sense that some were high paid teachers on the schedule and we went to lower, but it's still an amount. It's not a it's not a free goal. I understand that. I'm still questioning where that SR money went >> and there was so then we paid for maintenance salaries as well that because they were part of that was maintenance stuff and >> yeah it was just criteria that we could spend it on. We spent it on what they told us

122we could spend it on. So I I don't know off hand exactly. Salies >> saying okay we those vents were $400,000 each or whatever you just said >> units. Yeah. >> Okay. So and you said that came out of the general fund. >> I don't know if that was esser fund or it came out of fund balance. >> Okay. I'm I'm getting confused about how that >> I just don't have it in front of me. I we can go back and >> Okay. The next one is the adable refund of dispersements. In 2324 it was 29,355. In this year's budget it's 10,000. What are what are eight ofable? >> So that's like that would be like our work comp. Um >> oh and those were really high in the past because we were putting in

123a bunch of claims that didn't ultimately get paid out and now we >> like a refund that we get where we've paid too much to work comp and then when they do our they send us a check >> for the difference. we're not getting as much >> the differences. And what about >> schoolbased services? Where is that money showing up as revenue in our budget? >> So, it shows up in fund 27 and fund 10. It gets quoted both ways. >> Okay. >> And where does that money come from? >> Insurance companies. State of Wiscon when when people sign those statements about your insurance paying for it, does that is that the SPS stuff or what is that? >> The SPS stuff is for those students that qualify for state insurance or Medicaid through special

124education. >> You're not like billing insurance companies. Like people say insurance paid for this. No, >> that's not true. It's the Medicaid stuff. >> It's the Medicaid stuff. So, we get reimbursed for the OT, the PT, and speech and language services as long as those students qualify. >> Yes. >> But not by your individual company, white people, correct? >> And that rate doesn't >> It's not okay. That's all I'm ask. Thank you. So, do we need a motion to move the short-term borrowing or are we just going to say we're moving it to the full meeting to take a vote on? We don't need a motion to do that. But that's where >> Well, technically we already allowed so much short-term borrowing last year, >> right? We increased it so we could just go off

125of last year's and this is less than that anyway. That's fine. But you'll still have to make a motion to approve the bank as a short-term borrower and then >> Okay. Just as a every year just do that. Gotcha. >> So we'll do that the monthly. >> All right. >> Anything else for Laura or anything else for us at this point? At this time, I'm looking for a motion to convene in a close session under Wisconsin state statute 19.851 CEFG to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body is jurisdiction or exercise responsibility. considerations with financial, medical, social or personal information and to confer with legal counsel is oral or advice. I'll make that a motion