Committee of the Whole

001Let's watch. This one will be interesting if we need to keep paying since >> we signed the contract. >> She just thought that people hadn't seen the bus contract. So, it was good to have. We're not talking about buses. >> Well, that's the problem. >> But it's just for us. >> Yeah. >> No, she can't. Okay. We can hear love on my text. Oh, so we did have a separate that wasn't >> I know. And I wonder if we can It's not on the agenda for tonight. It'll have to be something to look at later. Can >> have to not pay for that one. I assume they would retire. I mean >> we signed the contract for five years. >> Yes. We never know who's >> just never know. Unfortunately, >> for this year or

002whatever, >> we had to put like we made like a Chromebook spot in the house because we have to have a no Chromebook allowed in bedroom. Is there a way to come back in as a parent and have you guys lock down some of the websites that they can go to on their Chromebook? Is there a >> I think it's when Wi-Fi that's the problem because like if they were on school Wi-Fi it would have some of those >> even the school games >> the kids are like figuring things out faster. >> Yeah. So, we could block those games, but by the time >> they find another one, >> they'll be playing different. >> I mean, they play a game where all they do is >> I know it's just it's some cookie crumble. I

003don't >> Some of them are getting really creative. Ben actually wants to make them get his assistant because they out some crazy. >> Yeah. So, we have no homework after 8 p.m. and the Chromebook belongs to me. seems fair to me. >> I think >> and surprisingly by 8:00 a.m. he doesn't need to do the homework. [Laughter] >> Okay. >> Ready to go. >> There's probably >> All right. It is 503 and I'm going to call the meeting to order of the committee of the whole for September 15, 2025. Um, first I'm looking for a motion to approve the agenda. >> A motion to approve the agenda. >> We have a motion by Jamie, seconded by Kelly. I would like to amend the agenda and moves item A and B under new business below E.

004So that way Dan can speak first on the outside projects and all that. >> Mhm. And then in close, I would like to move D uh up to the first thing in close in case uh Carson were to be here and we could deal with that first. >> I'm good with that, >> Carson. >> It won't be leaf. >> Okay. Do >> you want to There was a family. >> Okay. >> But we will be talking So then it'll just be the A and B to after E on the new business. Then >> they can still talk about D. She said, >> right? But we don't have to >> Oh, yeah. No, we don't have to. >> Yeah. What are we moving to close? >> Nothing. >> Okay. >> It was switching things around because

005I thought Carson might be here, but Okay. >> He's not. >> Okay. So >> just adding a >> uh looking for the uh motion app to approve the amendments to the agenda. >> I'll make that motion. >> Motion by Jamie, seconded by Kelly to amend the agenda. All those in favor say I. >> I. Now we've got a motion with the amended agenda. First uh motion by Jamie, seconded by Kelly. All those in favor say I. >> I. >> Posted. All right. Moving on. Report and referral. >> So at the end of August, we had 1.2 million um due to the tax levy revenue. Um, I am going to pay some uh in the short-term borrowing. We did get a small aid posit today, but I'm also meeting with Debbie to decide how we're forward

006with that 2 million as well. >> I have to sit down and figure out how much we need for each month until January when they start getting more taxes. Sounds good. >> You mean about you need to meet with her about how much we're going to pay on the short-term loan or what what do you mean? >> Um there's question on whether I'm going to actually use the tax living to pay the short-term loan or that's what I'm going to use that to >> the loan for Okay, got it. Um the playground loan there is 175,000 left as of September 5th and in the referendum there's 921,000 but the president >> did they not need an any payment like a half a payment when they ordered supplies? We did a purchase order. So that >>

007all right. >> Thank you very much. So this will go on to the monthly meeting. >> Next. So let's see here. >> The next >> what? >> KD playground for >> Yeah. Yeah. We've got basically a playground for the next two things. three things. >> Thanks. >> So, Dan, any comments in regards to anything else before we move along in here? >> Um, I guess most of the projects are wrapping up except for uh obviously the boiler, which I did get a text or an email from them and said um that the material they wouldn't be able to start till mid to late October. Now, asked me if I wanted to wait till spring. I said no need to spend a lot of money. >> Yeah. >> But as they said before, we're probably going

008to get leave one boiler in there and run it until everything's there and then they can swap stuff. >> Sounds reasonable. >> Uh the common steps are done. Um there are some cracks. I talked to Justin week. He's supposed to be out this week and try some stuff. I don't know what that's going to do because they're just getting longer. Hopefully I can talk to him when he comes out. Uh we did have somebody apparently slip out there. Um the concrete was broomed and it was wet. So, I don't really know have an answer for that other than slippery concrete >> concrete that's brand new can be slippery >> railings now than there were before. >> There was a railing there to hold on to. >> Did they get hurt? >> No, I don't think

009so. >> Okay. >> Not aware of any. >> It's on the steps, not the >> Well, it was on the top slap and then a kid like slipped on the ramp, but I think he was kind of like I mean, he didn't really get hurt. which is kind of >> Are we going to secure those slippery signs? Is the plan to keep >> those out? So, can I I don't want to I don't know if you're talking about the rapper. I stuck those out the other night cuz after volleyball the other night it was raining and I went out and someone brought to my attention that someone an I think an elderly almost biffed it. So, now I was like, "Okay, well, I don't want to just leave this." I mean, most people had already

010left, but I'm like, "Let's go grab a cone and at least put" And then I seen those sitting against the wall. So, I'm like, I'm going to put two of these out because I'd rather it be alerted than leave nothing. And part of me wondered if I should have stuck them on the ramp, too. But, and then I left and I was like, oh, I maybe should have went and said something to Brenda and Julie. I didn't think about it till I was halfway home. And >> I mean, even so, it's my hand on it. It's not >> But people can trip and fall. You know, it was like it was it was slippery from the wet from the rain. Like, it was like slick. Like I mean not necessarily that it was puddling, but

011it was like >> there's a sealant on it. >> But so my guess is once it gets walked on a lot, it will get rougher. I don't >> And the concrete guys that did this have been spectacular. Like they were above and beyond. So I I want to just give them >> Yeah. No, I just Yeah, I think it's I mean it looks great. I mean it looked really slippery when it was wet. I mean, my concern is as we progress into winter and ice and >> you know, I mean, we've had plenty of ice storms and we've had events here. So, I just I don't want anybody getting hurt. Of course, we can't necessarily prevent somebody or try to prevent. Um, so I don't know what I'm just, you know, bringing it to people's

012awareness and doing whatever we can to just make sure people are being cautious too as it I don't know weathers and gets broken. >> And I don't know what kind of shoes they had on. >> Yeah, I don't I have no idea either. >> If you had cowboy boots, I you know, I can see you slipping, >> right? Or crocs or Yeah, I don't know what they were. >> But anyway, so that's common is done. and the entry is done. We did get both middle school and the commons got painted and we didn't have to paint pay for the middle school paint job. >> So that was nice. >> Um black tough is finally finished. I think it looks pretty good. The gates back there are still aren't >> we? We have a meeting on

013Thursday morning to go over those last punch list items. >> Uh painting is all done. We do have smudges from the black top now. >> Yeah. Did you collect the five gallons of paint that was out? I have it. Okay. Cuz the where they finished the concrete on that one. >> Yeah. He didn't paint. >> He didn't. Yeah. But if you did I don't I think I might have thrown the roller away that was on top of that paint jug >> because it looked there's probably enough paint in there to just >> go put it out. >> We got plenty of rollers anyways. >> Yeah. >> Um the ropes going good so far. Got rid of a lot of stuff on the rope that didn't need to be up there. Nice. Um playground. Um, >>

014we did have one the tire swing come loose. Don't quite know how because the bolt on there tight can come out. >> And he said it was not a safety piece. >> We put a split key instead so it shouldn't come out any >> Oh, they came out and fixed it though too, right? >> Yeah, he did. >> Yeah. Yeah. >> He also told me that we're supposed to get like a case. >> That's right. I have to ask for those parts. extra nuts and bolts, wrenches for the specific >> um bolt that's on there. >> So, >> I will make sure get that. So, >> um there's I don't think we have any garbages out on the playground. Might be something we want to >> So, the the two heavy aggregate garbage cans were

015not collected in that giveaway time period. if we ordered new tops for them because I would think those plastic tops might be a replaceable item in a catalog maybe. Would you like to reuse those aggregate garbage cans >> if we have to? Yes, we can. >> Otherwise, no. >> Yeah, they're heavy and they don't keep animals out and >> they're a pain to empty. Yeah. I mean, they're just not they're not they're not very functional garbage can keep put that way. >> Yep. >> Um and then uh we got the basketball hoop out there. I talked to Jed about removing different >> I'll have an update on that. >> He was gonna I'm not going to talk about that, but I said he could use our lab. um emailed me and said he doesn't feel

016like he can be in the lift and he said >> can we have a student and I did not get back to him I said let's talk to Dan and let's see how that >> he didn't want students on ladders so I don't know if he'd want him >> I I didn't answer him on that because I didn't feel that that piece >> I have some ideas >> mean it's not that hard >> just get up there and grind it off >> I've got it mostly Anyways, I think it's a a learning way kids could learn how to fix stuff. But anyways, um I think as far as the playground, the only issue is the drainage and that's specifically the north end of the of the playground there. And I've went around and around with

017Stout and I don't I've never actually talked to the engineer about it, but he knows what my opinion is on. And so I don't think it was engineered correctly and I don't think he's willing to accept the fact that he was not correct. And he's come up with another plan that both Stout and I disagree with wholeheartedly. and it would cost us more. So, Stout has a plan and I agree with that plan. Would be a simple fix to help deal with the drainage that's going to occur in that corner. I think Katie can probably explain it better if she wishes. >> I don't know if you wait. >> Yeah, we had a repair of the district door here. The handicap door wasn't working. I had to have my sight glass and door come out.

018Had to put a new motor in there or it wasn't retracting to retract. Apparently, there must be two motors in there. One retracts and one push pushes out. That one wasn't working. And they fixed the weather stripping on that door also. So, should be working just fine. Now, >> are we extra wear and tearing, you think, on that door? Because it's the door that everyone uses to pull open because that's the side that gets unlocked. >> Really? >> No. Okay. >> I mean, no, I think it's just I mean, it's a wear and tear. I mean, >> good. >> Um, silver van. I think I'm going to try to I need to try to get into blue collar because I believe it's I'm not sure yet, but it sounds like it's overheating. Um, it's not

019lady that used it this morning said it was smoking, but it was that the temperature gauge was not showing that it was hot, but it was definitely hot. Um, guessing the thermostat is is uh bad. >> It's not one used for speds for transporting kids. >> That's used for sped. Sped has their own bed currently. It's being used for. So I called blue collar all day and couldn't get an answer. So they call morning and I can get it in. So >> I know the guys in this area are very very busy. So >> what do we use that van for? Is it used daily? >> Homeless. You said >> it is right now it's being >> Oh that I thought you meant the sped one was being used for homeless. So the silver ones.

020Okay. It's being used. Yes. >> Okay. Thank you. Um, I guess that's all I really have other than there is one there is one fix that needs to get done before winter. That's air handler on top of the boys locker room. >> Last year it froze up multiple times because when they originally put it in, they didn't put in the kit that kept it warm in there to keep the drain the drain from freezing up. And if that freezes up, then there is no heat in the rocker room. And I was able to last year put heaters in there. It just would it would last I mean go up there and then I have to bring the bring the tube down and thaw it out, put it back in and then it lasts for a

021little bit and then it does it again. And if it happened on a weekend, the only way the only way I can check is I'm at home. I have to check on the computer and it says I can check the temp. >> Yeah. Can you bring a bid for it? >> I think I I had a bid last year and it was like 2500. >> Okay. >> Um and I'm assuming it's probably about the same. >> Okay. >> We do have a UNI or a UNI event that also is leaking, but I'm not they didn't figure out when they were here when they were doing other things. They were looking into it. They were couldn't quite tell where the leak was coming from. Um we can probably get by without that this winter. air handler

0222. There's a bearing going out, so it hasn't been running for this last spring. Um, but it only heats the it basically heats the girls locker room, which was not really necessary because the girls locker room is right next to the boiler room, which keeps it plenty warm anyways. So, we can probably get by without running that also. But those are a couple other things that and the bearing is not a big fix except for it's a real pain because of how they that room is set up. Yeah. I don't know how you get back there and fix it. You basically have to take the whole unit apart in order to get in the back because the back bearing is not the front bearing. So I'm sure most of that would be labor. So I

023think that's about it. Thank you, Dan. >> All right, Katie. >> All right, so the paint invoice, uh, we need to decide if we're going to play pay for that through the playground loan or through the um other loan or the referendum loan as it's building improvement. It's painting. >> Where was this painting? The painting was all the green that they did and then the doors. >> The referendum money. So, you're able to split those up. So, the green that was painted in the back. >> That color. Did you choose it? >> We worked on that as a large group. It was I did not see the swatch before it went up. Um, but those that picked it. Yep. uh the brown and so when we had talked about it last at the committee group

024we had just said the brick colors but they were not flattering colors on the building >> correct >> so this is a nice bright green um we've already talked like maybe it could be the backdrop for a mural or something to to go in there >> Tara Boss is going to next spring summer probably more summer she's going to paint um the Native American flowers and everything across there in Yeah, >> so it'll kind of break that up. >> Yeah, >> better than the peach that was there, though. I did find one other chunk of peach paint that we'll have to look at getting painted next year. Probably not the bright green on the front of the building, but we'll pick something else. Um, so what do you guys think about the that payment portion

025for it? So we're looking >> So it's the 2900 that was not approved, but the 26,000 was >> the the 26,000 we approved it to be done and we had looked at it to come out of the budget at the time, but now we're looking at should we just take it out of the playground loan or the referendum loan as to help the budget. >> What's this part where it says not approved? So, they set up at the middle school doors and got them all prepped to be painted. And then we were like, "Hey, we didn't say that was part of the bid and they're like, "Don't worry about it. We'll just finish it off." So, they painted the awning over the middle school doors along with the front awning >> and then they build

026us for it. >> They did not. That's why they're saying um we're not paying for that. They just gave us the total. They They told us it was $1,800 worth of work that they're giving us. >> Oh, >> that was really nice of them. >> Yes. >> Mhm. And we do have some other awnings that will be painted over time. So I hope we can meet them again. >> Right. >> That gives an idea how much it cost a piece. >> Yeah. >> Y which is what >> Okay. Do you What's the plan for the remaining 175 100,000 for the playground right now remaining. >> Um there could be some uh basketball hoops that we'll talk about that could potentially come out of that. >> Um I think there's one more payment to come through.

027So we >> What about the architect payments? >> I don't remember how many >> remember how much >> what was that for >> the architect payments through and I can ask Chase to give us a breakdown of I mean when we took the project on it was like we would have had like 50 grand left over in the whole thing. So like we were well under budget. I'm not worried that we're going to spend >> but we have an extra 125,000 plus that 50. So I feel like >> Oh, that's that's >> something's going on. >> Plus the 50 thing >> the 50's in that 100. Okay. Yeah. >> Of that total amount left. Um so I think we are just about ratcheting down. Um >> yeah, if we could get a breakdown of I

028mean what else is sitting out there from Chase or whoever whatever. I mean, I guess until I know what's going on to the playground, I don't know that I want to make a decision. I mean, obviously, we got to pay the painters, but I mean, do are we going to give some of that money back? Are we not going to take We've already taken all of it. Right. >> Right. We've taken it. So, we can absolutely give it back and it be an early payment in the end. I know Tom has said we or should we keep the um put as much on that playground loan as we could and then use the referendum dollars as the makeup if something were to happen, right? I think that's what he said. like if something happens to

029the building and we you know a rock goes through the window and we have to replace the window this year there isn't budget money to do it but that would be able to come out of that referendum money since it's for capital improvement >> well or the handler did we have budgeted for the 2500 for the air handler was that already budgeted so maybe even some of those other projects >> exactly >> but that's why I wanted to keep whatever could go at the playground with the playground. We could always >> move over to help pay it off faster. >> It's still like let's say 30,000 and if we still have 107 I mean we don't we may still have 107. Maybe we paid everything but I don't think we could have >> I don't

030think everything I think there's one more and I feel like >> do we have any idea what the amount may be? didn't >> there was some email >> there was some questionable things uh about the some of the initial bids that we saw cuz they like oh yeah it's going to be this much or we got it down to this much and then it was like oh yeah but there's all there's like 80 grand or 100 grand in fees >> well >> after it so then we paired stuff down to make up for that >> thus far though um one line item I know they've gone over. We did not use as much base as we would need to. So there's like 11 grand sitting in there in money that was budgeted to be spent

031on gravel that wasn't ultimately needed. >> So there are some lines in that budget that >> yeah that that do show that we may still even be coming in under you know there are funds that are going to be left on there. >> But now if we got a drainage issue that could get eaten up that way too. That's really I mean >> potentially but we've got some fixes. >> Really frustrating though cuz I mean I feel like that was what I felt like when we were first time. I mean that was my biggest concern like great let's pick out some new playground equipment but it's all irrelevant unless we have the drainage issue fixed. And so I'm really irritated that that did not 100% get fixed. But I'll give you the reasons why. >>

032I feel like we all sat in that meeting and like kept saying fix the water issue fix and they're like we got it fixed. in like their budget for what it was like 20,000 30 it was so minimal that I'm like you sure you're going to have this 100% fixed with the small portion of the budget and I felt like they promised us it was going to be fixed >> and I'll explain it when we get to that point what they've told me >> so >> are there benches and tables I haven't been out there since it got completely finished >> the two picnic tables are back underneath the uh the tree >> okay >> um and I think that grass is getting pretty good I'll talk to them on Thursday when I have their

033meeting and then I would think we should check with the jocks about mowing it at least that portion and then we could probably have the kids play on that southern part. There are two other surfboard benches and >> buddy benches. >> Yep. And then one really long wire bench and they were blocking off the asphalt and they've been moved off and now they can come back and be placed wherever we want to have them. >> So we have some >> So there's two picnic tables, three benches. >> Can I ask for one clarification? At one point in time, there was going to be some inclusive or ADA play equipment. Is there any out there? And would that be a bas of the >> the merrygoround is considered usable by all? Like we picked that specific

034one to it though with the >> the wood chips are ADA compliant. >> Thank you. >> And they're not wood chips. Sorry. They are fiber >> fibrous material. >> Yeah, wood fiber. That makes them ADA. And then we do have one swing um also. And then the hope for the future would be that we could get some items that would be right at the edge of the black top, but we didn't have the funds to put those in, but they could go in at any point in the future, some boards that would be able to or music or whatnot. >> Y So, do we you we need more information? You need me to get more information about the payment for the paint before we can make that decision? I mean, do you want us by

035next Monday or >> reimburse back? And >> we don't I guess we don't have to decide tonight anyway. It can go towards the >> are asking for pay. >> Well, obviously they're asking for payment. Yeah. >> I'll make a motion that we pay it out of the general fund for the time being until we have a better understanding of what may be left within the playground. And if it allows then move it to the playground. >> Okay. And we should >> second that. >> Yeah, we should be just about done with the playground anyway. >> Motion by myself, seconded by Corey. Any further discussion? >> Is that making a decision tonight or is that go to regular meeting? >> That's what I was asking. >> Oh, sorry. >> Well, I mean, we can make decisions

036tonight. It's not not allowable. And if we're trying to get them paid, it seems reasonable. We have a quorum >> just asking because a lot of times we always >> just do it at the regular. I'm fine if we make every >> Does this have to be done before next week's meeting? >> No, I think you can wait until next week's meeting if you >> didn't already approve the you've approved it being done. It's just a matter of what >> correct? And we did approve it way before out of the regular budget anyway. >> I think we can approve it tonight because we used to have our budget meeting. You guys had approved it and then you just let us know at the regular meeting. >> Yeah, it's been true. >> You approved it. So

037I think you guys can go ahead and pay with we'll finish your >> that we're all in favor of it. >> All right. Well, the motion's out there. So all those in favor >> opposed. >> All right. Then on to drainage. Okay. So, the drainage, we're talking about the very northern edge of the fence line um where there is still some water collecting and on the corner of the black top. So, if you read through um the email that came from Rettler, the engineer is giving a couple reasons why he thinks there still might be some water there. um that the silt fence is still in place. The top soil might be a little bit low in some areas and they still have to do the restoration when they take that silt fence out um

038along with doing the restoration on the edges of the asphalt and um cement which they're going to do on Wednesday. Um there is a pipe that is out in the very corner. It's got a drain on the top. It looks like it's a drain but it's meant to be a cleanout, but they could lower that to make it a drain. um it's not very low. Um the the water the fence line was the edge of the project line. So they did not look out beyond the fence line when they were taking their measurements and considering some things. So they're thinking that some of it also has to do with the fact that the water isn't moving from north of the fence line unless it's building to the south of the fence line. Do we have

039more water pooling there now than what we did prior to this or did we used to have water pooling there about the same? >> Do you remember like last year like I know stuff's been kind of changed but >> the way I see it is we always had water in that corner. >> Okay. >> And they basically lifted everything up south of that corner. >> Yeah. So, and they do have that drain where the water is supposed to go, but so instead of everything So, instead of instead of everything running to the corner, there is some going to that drain, but it's still going to that corner >> because they lifted everything up and it's going to the same spot. >> Also, this is the the asphalt was just finished this weekend. So, now the

040the drains were all sticking up like 2 in above the asphalt. So the water going down surfacely going down the drains wasn't happening yet. Thus it was moving across. So we'll have a better idea after the rains I would think this week if that fixed some of the issue. And >> the problem is that north corner. >> Yeah. >> The main problem is that drain that they put in the northeast corner is a foot too high to do any good >> because it wasn't intended. >> It's not a drain. >> Yeah. But it is a drain. >> Yep. >> And if you want to remove that water, that water needs to get to that drain or it's not going to go anywhere. It's just going to sit there. Period. Yeah. >> Because it's too high

041to the north and it's just going to run out there and sit there. >> And in the winter when we pile snow, >> it's just going to sit out there and it's going to start it's going to flood on top of that black top because I told them they needed at least four five more loads of gravel to bring up that corner. Otherwise, that corner is going to be underwater. and it's still going to be underwater because they wouldn't add that extra gravel. And it sound like we had plenty of gravel we could have put in there. >> Yeah, there was more in the budget. >> So, the problem right now is that that was not high enough and they didn't want to do it. So, it is what it is now, but they need

042to get it a ditch get a ditch. >> Yeah. >> Over to that corner where that drain is so that water has something to go. So, the the two options are the engineer is saying we could put in drain tile that would be put in north of the fence that would move the water over to the drain and that's going to move it. And it's like 10 grand to come in and dig it out. >> I don't see that working. >> And Dan and Stout, the actual guys that were here, which were were great. I mean, they were like, "We want to make sure this is dry for you. We want to do this right." they're they think that just digging out a a ditch area along south of the fence line um will help

043move the water over. So, it's like a little divot that would still be mowable um but it would have a place to help that flowage of water. Uh the place to go. >> Yeah. And they're saying 5,000 for that. >> So, roughly, I'm not those aren't exact quotes, but we're looking at 10,000 versus 5,000. Um, and these would be change orders above and beyond what has already been brought forth from them. >> So, >> even though they created this problem, >> right, >> they didn't create it. It's just that when we said here's the area that we're working in, it wasn't also look 15 ft beyond to see if there's going to be some issues that would >> Well, I don't know if that's so much true because they were working over where they were

044draining and going towards the S pond and they the whole elevation and stuff. I mean, if you're going to do your due diligence as an engineer, you have to look past the footprint of the playground. And I mean, we sat in meetings and drilled this in. you then they promised they were going to get this water issue. So, what I'm feeling like you're telling me is >> we move the water from here, which is fantastic, >> but we just put it here instead of putting it >> a half mile away. >> And and I just I don't know what it's going to look like yet either now that the drains are going to operate properly. I mean, we don't have to decide to do this right now at all. We can just take this information

045in and it could be something that happens even in the spring, have them come back. we can get a year of looking at how the drainage works, how the snow melts, but these are the two options that have been put forth for the fix that they're looking at right now, >> right? But let's say I mean I I think that is why like let's see what happens. Like I think the water coming off like what it looks like right now we haven't really had you know rate made well maybe we have here I mean I feel like all these rain pockets we have it's pouring at my house and there's no rain here. So, like it looks great looking out there at least that the water's finally going underground when it comes off the school

046versus right into the playground. >> But yeah, wondering what I guess I'm just wondering where the costs are like, you know, if we think that ditch will maybe potentially >> work out now, but I don't know if we want it muddy. If it's $5,000 now, is it going to be 15,000 come spring? I'm wondering, >> but I also think it's wise. So, like, can we somehow maybe negotiate with them? >> I don't know. >> You don't think the drain tile will work? No, I talked to the guys from Stout because they want to put that they want to run that drain pile on the north side of the fence >> and it's then want to put a >> It's this is the drain pile that they would add in and it would attach to the

047>> outlet. Yep. Where this is the swale that they want to put in here. >> The color between there is higher than it is on the south side of the fence >> and it's still going to get pushed back. >> It's still going to come back. So the whole point is if we got this water here, >> I mean, so that corner filled up with water multiple times and I got tired of it. So I went out there and took my skid steer and dug a trench and I got the water out of there. It's that simple. >> Yeah. >> And so basically, you're basically going to dig a trench from that corner of that black tub to that drain out there and they're going to do drop that drain. That water is going to

048work its way there. >> Sometimes it'll be wet there, sometimes it'll be dry. And that's what Stout agrees with. >> Stout. Yeah, they they say that's the simplest >> because you basically just running with a dozer and dropping it at an angle and going way though. Do we need that one drain tile out there or one drainage spot? That's Does that need to get dropped? Because I feel like Katie, you mentioned before that it was a foot too tall and now Dan, didn't you say >> it's not and the drain is not like a foot above the grass. It's like two inches above the grass, but in the elevation abilities, >> it could it would have to be like lower down. >> Basically, when I looked at it, I said, "You can only drop it

049six inches." They went out there with their laser site and said, "Well, we can drop it eight." I said, "Well, that's better." >> I don't know what they cover the top with then. >> Same material. Just going to cut it off. Cut out the PVC and drop it down. Well, I think it may be wise to just wait and see how I mean, of course, we have no projection on how much snow we're going to get this year, but we have so I feel like we have more impervious service out there than what we did in some ways with the black top and the cement that was put in. So, I'm wondering like how runoff's going to be, how snow and ice. >> There's the same amount of hard service out there now. >> Okay.

050There Well, there's more by the school, isn't there? >> no, that was all black. >> Yeah. Okay. >> Other than that one little strip. I was going to say I wasn't very level and it puddled a lot. >> But that one wasn't neat. >> It was fun. >> But that one was kind of irrelevant. Yeah. >> Yeah. I'm just part of me thinks like let's I'm wondering if we fix this now, we're going to come back here next spring and be like, okay, so here's the list that we had issues with over the winter or next spring, you know, when we may need to adjust this even. >> I can't imagine it would be more cost in the spring. and and they come out and pump it out. >> Is that technically that technically they

051say that one spot there about halfway between the drain and the bathtub? They say that swamp. >> Yes, they do. The the DNR. So, if you look at the >> If you wait, you might get in trouble with the DNR saying, "Oh, you got to get a spot. This spot right here is turn towards me a little bit." So this is the fence and there's a chunk right there and the silt fence goes juts around it weirdly. It's very dry. I just walked through it today. There was no swampiness about it. But >> I mean natural drainage is effect is more effective than mechanical drainage normally. At least that's what they say. So >> I feel like the natural drainage swale is cheaper anyway. And if it alleviates issues for you as far as snow

052removal and ice build up in the winter, you should probably do it >> because if we get that big pile, we get a big pile of snow, at least that water's got somewhere to go with it. >> Otherwise, it's just going to sit out there and spread. So, >> yeah. We don't want it to get worse over the >> I don't think >> and then it would cause more if we didn't do >> No, I don't think there's anything that's going to get worse out of out of any of it. It's just going to be messy with the kids there if there is water that collects on there. >> The only problem with collecting that corner is it might start working out the gravel. >> Sure. With the and and we haven't seen how their

053restoration is going to be. I think they talked about putting a hump of um soil along there that would be seated and mowable as well to help keep the water on the grass side as opposed to the asphalt side. >> All right. So, are we thinking >> Well, I think we'll send it to the monthly meeting and there we can either view or we can vote on it if we're going to do it as an add-on or wait. >> Okay. Um, and just judging from the general consensus, I think we're all kind of leaning towards the five grand one if we do make a decision on one opposed to just waiting. >> So, >> we'll do that. >> Perfect. >> Thank you for all the information, Katie and Dan. >> Yeah. >> Yes. >> Appreciate

054with your guys' knowledge. >> All right. So, basketball hoop. Um, the basketball hoop that's out there is a well casing and very heavyduty made. Um, the entire thing was welded together and I think during moving it, it rolled onto the hoop and bent. And I thought because it just rolled on it, it should be very easy to fix. And I hung from it. I was using pipe um clamps on it and I can't get it to I can't get it to come back down. I can't get it to round back out. So, uh, I had them put together a bid to get two new basketball hoops, and they recommended in ground. I was hoping for wall-mounted, but not knowing what how the brick is, they said that ground would be better. Um, so you can

055see the costs that are there. >> Adjustable. Can the kids raise? >> Those are not adjustable, I don't think. I'm curious what the cost would be for the adjustable ones, but I also wonder, >> yeah, these were just the >> we're going to have kids fighting. I mean, I know the kids like to move them up and down, and it'd be great to have some that move, you know, cuz we have different age kids. >> Well, but if we had two, we could keep one lower and we could keep one higher, too. Um, this I think I did get a like a page out of their catalog with this bid and this these were the least expensive basketball hoops that they have. I think they go up towards like3 or $4,000 per basketball hoop. >>

056Okay. >> So, that is but per this bid, we would have to do all the site prep work. So, that would mean cutting out the new asphalt uh and then digging the hole and then they would come in and put it in and then we would do the restoration afterwards of it. So, >> so Lee would install it, but why would they charge 70 $750 for because if they're coming over, like why would they just truck them over when they come if they got >> from somewhere else? >> Yeah. And then they just have a crew that bounces around that does the installs after the equipment gets there. So, that was just one option. So, then the other one was talking to Mr. B. He's not comfortable in having kids up on the ladders, so

057I don't know that he'd really be comfortable on the lifts. Um, I can go up and grind the hoop off and drill holes and we can put a new hoop in. So, if if that's the option we want to go with. I also have not measured the height of that hoop. >> Yeah, I think it's >> it's it looks really tall, but we based it on the paint line that was there. So, that's how high it was before cuz that's where the paint line was on the ground. So, I can't adjust the height on it obviously, but we could get a working basketball hoop. The other option are some movable hoops that we could purchase through Walmart. They're all on sale right now like half off. We >> are we concerned with the movable one

058as a liability though and like kids getting hurt. >> Okay. >> Yeah, >> it was the thought of a possible easy option even if it was agree to get the second one >> and those are easier to raise up and you know but I do also feel like it's potentially a hazard. I mean, we could add a basketball hoop in the future anywhere where we can just drill the hole and put the thing in, but we moved it to be on the building so when they miss the hoop that they're not running out in the playground to get the balls. So, that's why we opted to put it where >> work is it to prep the site to put a new the new >> You'd have to cut the asphalt out and then drill the

059hole, which we brought our augur up for our skid steer, so it took moments to drill the hole. That wasn't a big deal. >> How was it? Is it easy to cut the black top out? I don't I'm a number. >> Yeah, that's kind of going to be a pain in the butt. And the one coming I mean if we took out the one that was there, it would rip the asphalt out with it now because there's a hunk of cement below. So that wouldn't be too terrible. Um but then we'd probably have to get like cold patch or something to put back in and you'd have like that square there or pour cement in there and and it would look kind of finished. >> How how thick was the pavement that they put in?

060>> Uh I think it's like three inches total. >> Yeah, I think so. two layers. So, I mean, Adam, I will get the hoop grinded off and put a new one on, but if we want to go additional, we could continue to look into if wall mounted would potentially um >> I don't know if it make I think just wait on what I mean, I don't know. The kids I don't need to bother with getting that one. I don't know if a basketball it >> I don't know if a basketball will go through the hoop because how big it is >> because the hoop's like this big and a basketball's only >> Yeah, it's just bent a little bit. >> Ours at home basketball. >> I was going to say get your buck and just

061tap tap tap that might get it leveled. We could that might get it leveled down but it would still be >> I wouldn't worry about >> and I mean I appreciate your uh >> eagerness in a couple >> that's the main >> it's oval shaped currently >> it's a little bit oval >> we could just get them a peach basket like original basketball >> basketball hoop that was there when all of us were in school cuz I think that was back then throwing that out there. >> Well, all right. And maybe it wasn't bent during Maybe I just think it was bent during install. would have been by the maple and found your own basin. >> All right. So, there might not be anything to do on this if we don't want to move forward

062with utilizing their bid and looking >> No, I think it'd be nice to have I'm kind of disappointed we didn't put this in the original work plan. So, it was already done and nice looking and >> Yes, I was not a I am not a project manager, but I have >> You did. I'm not. And that's no dive that you are Katie. I also thought the best poop was part of the original vid like that that was something we >> Oh, you kind of thought it was kind of in. >> Yes, I did. >> And I feel like Yeah. So, I mean, just looking. >> So, I I personally, as this is sports lover, too, would love to see some new ones going in, but I also know I'm not going to do the work

063to install like 85. >> We could always ask to help, but >> in the future, we could always ask for a bid that includes them doing the site prep work and the restoration. So that could be a possibility for the future. >> Yeah. >> I just don't know what all entails with it. And we have the equipment and knowhow of >> that anybody know but I guess >> I know >> it is scary. >> Well, you're only going to be up there. >> Yeah. Like I guess I can kind of get the ladder part, but and I didn't even ask him to reweld it on. And I said we could just drill holes and bolt a new one on instead of having them do the welding portion. >> And I thought maybe they could plasma

064cut it or something too. I don't know. >> So >> if I have the time then I will just grind it off and put a new hoop on for the time being. But uh otherwise we'll look at it again in the future. If we were to look at getting the new basketball system, Dan or I mean I don't know if this is anything that you had. I'm not quite sure what all job type stuff you like. Do we have will we have to hire someone to basically help install it? Like are we do we have the staff or even the mechan whatever the the tools needed to install these new like say I was like let's order Lee recreation one. Do >> well this is including them installing it. It's just not prepping the work.

065>> But I mean, do we have what we need to even prep the >> I would think we could ask for the >> to probably rent a saw. >> Yeah. Or ask the village for like a K12 saw, which is just a big >> They might have something. >> Yeah. >> Kindergarten through 12th grade. >> Special saw. Oh, >> I mean, if the hoops go through, I'm sure a local company would donate the augur and a saw for the day. >> Yeah. And >> to put in a hoop for the kids. >> Okay. >> I have an augur >> already. Oh, yeah. >> Okay. >> So, it would just be getting the saw. The saw is the only thing that we don't have, but I think that there would be multiple places between the fire

066department or the village or the county. >> Yeah. Yeah. >> All righty. Good to know. >> So, I guess the end the question is is do we want to vote for this going in now or table it until spring? >> I'm fine with with tableabling it until the time comes that we want to discuss getting additional equipment on the playground al together. >> Okay. and I'll table it for now. Thank you, Katie, for looking up all that. >> All right. >> Thank you again, Dan. >> Circling back, postings, Paulie. >> Yeah. on. Well, I've had a problem with postings not knowing where things are going to be posted from the last appointment and I have questioned it and I I'm not I'm still not getting consistent answers. So, on Monday, August 25th, I I got

067a message um from a community member that she missed the meeting because the website said it was Tuesday the 25th. So, it was the right date and the wrong date. So, I asked Lisa about it and she said it didn't matter because it was right everywhere else, which obviously wasn't a helpful answer. So, I would like to know where are the official postings? >> Post office >> in front of the district office >> In the building, teachers lounge and the commons. >> Teachers commons and outside of the district office. Even though there's not a lot of access to the building, three of our postings are >> change it wherever you want. We didn't manipulate that. That was there. >> Okay. So, it seems really inconsistent. Those are the the ones that should be very consistent

068then, right? >> And I myself sometimes, so I know they're there. >> Okay. That Yeah, that's fine. I just need to know if I see it on the website one time, I'm going to think it's there the next time. And if it's on a Facebook post one time, I'm gonna think it's going to be there the next time. >> What do you think? Like where on the website? >> It's on our page of the website. >> Okay. So then anyway, the I do have a problem with that. Is there a way I have no idea what they cost, but have you seen those outside ones that you key into them? They're plexiglass. They're on a lot of municipal buildings. >> Mr. Beast's class could make one of those. Okay. >> Because it could be wood

069and >> it really makes a lot of sense to me that we would have one at the front of our building outside. >> So, can we try and do that? >> Try to work on that. >> I guess I would want the board to just make that motion at a regular meeting that that's one of our >> public postings. Like I know the post office is a good spot. >> Somewhere in the district's a good spot. And then if you have other ideas, we're not not post. >> Yeah. And then the one in the post office is also inside, right? >> Yes. So, I I'm seeing these inside postings as a problem. Like our building, this building is not even open on Fridays. So, if they're looking for a posting, they're not going to be

070able to get in to see it anyway. Same with if it's a holiday or a after business art, they're not going to see them in the post office. We just need to be more accessible, I think. So, yes, we can bring that to a regular meeting >> and we're okay with posting them anywhere you guys want us to um physically like because we just run and do. >> It just has to be three. freeze them up. >> Right. >> But then I think we need to be consistent. I mean, I do think it needs to be either on the Facebook post or the websites. There was a lot of discussion. People aren't using the website, they should be using the website. Why aren't people using the website? Why are they only referring to Facebook? I

071we need to have something consistent. >> Where are you seeing on you talking about when you talking about the website, you mean on the calendar or is there a special page? It was right on the homepage >> among the calendar. >> It was if you scrolled down like my next example is on the 26th there was a posting and it said um it was a posting referring to this current vacancy and it it was posted on the 26th and it said when we have a vacancy we have a vacancy that will be processed. It will be posted shortly. Stay tuned. That's exactly what it said on September 10th. There was never an update to that even though it was already due on September 10th. So, we're either going to use it or we're not going

072to use it, but we can't put something on there, say we're going to do it, and not do it. >> Are you talking about the electronic piece? >> Yes, the website. Who does the website? >> Uh, Lisa is our new coordinator for the website. Now, >> we got a new website recently. >> We're talking about installing tabs. That might be something that could be. Yeah, we're just working like a like a board agenda tab. >> Okay. >> I don't know. >> Okay. >> To me, that would be ease of use and that's what I'm asking for. >> Okay. There are tabs and that was my next thing after I thoroughly looked at this because after getting one that the date and day were wrong and then getting another one on September 10th that said that

073had never changed from the 26th to the 10th even though it said it would, I was like, I don't use the website. I don't know what's on the website. So, I did look through the website >> and the tabs that are currently there, there's a tab. It says our district. The information on it is completely inaccurate and there's a part on there that says something about somebody. We have one coal fellowship person in 2016 2017. Well, that kind of looks bad. We don't have any people that have gotten awards since 2016. >> So, prior to that, um there were other people managing the love study. we had it as a co-curricular piece. So, I can't I can't speak to that. But now, nobody came forward to want to do it. So, Lisa said she'd do

074it. >> So, we're starting a new and then we also have an our new carrier is revising the complete website. So, now is the time to do that. >> Yeah. >> So, I've seen websites that say like under construction or something so that people know they can't rely on them. That would be good. So, under schools, it specifically states last update 2016. >> Yeah. Like but I know the middle scale is not correct in there. >> Well, and I know sorry to comment if I can >> whatever. >> Um Renee used to do it with her class >> and now there's no Renee then I know Brian Webster was doing some updates >> because I would send in for different or whatever >> and so and now >> Brian resigned this last spring I guess

075>> because of the new website. >> Yeah. >> So it's it's all new. Yeah, I learn it all and it's a lot. >> So, this is a work in progress and it's not an easy let people know that this is a work in progress. >> It's not an easy work. >> That's okay. We just need to let people know that we know that this isn't >> I mean I don't know. >> I mean it's been neglected but we're going to fix right. >> We are we are trying and I I think we got a good person who's going to manage it. >> Okay. >> But it just it's new. Yeah. And we have a carrier that's helping us guiding us through this process. >> And then like that the parents there that's a tab too.

076All those tabs, all the those three tabs are all rough that has supply list from 2122. So, if we're going to have a website, I would really like it to look professional like we use it and we know what's on it and it's accurate. That's my big thing for postings and and then use it for those things. >> That's our plan. >> Okay. >> And then um agendas, minutes, and packets. As far as postings, it is very hard to prepare for a meeting in a day or two. And I I read everything thoroughly. I I feel like if we're going to we need to be informed. We can't just rush through things. >> But she gets everything posted by Friday. >> Sometimes one night it was Sunday at 6:00 >> and not very long. >>

077I think that was an issue. She thought she uploaded it Friday and then she realized for some reason it hadn't been up all on Friday cuz that was something I had reached out to her. But I mean, if you just shoot her a friendly like, "Hey, this stuff's not up because again, we're all human. We have errors, right?" I think that one like two months ago or like last month, >> it she thought she had an upload cuz she finished a Friday or Thursday maybe even and some she didn't click or something happened and it didn't get uploaded and she didn't realize it. I think she may have reached out or maybe I reached out to her Sunday and was like, "Hey, >> I think her goal is always Friday." Okay. I feel like >>

078cuz there is a time frame, >> Becky. >> I don't do Do the >> We have a policy on it, don't we, Tom? Isn't there a time for all >> like the village gives it out like a week ahead of time, you know? And same way with the county. So, in some extent, I'm it's confusing that it's so late. I mean, I understand that she's busy, too, but it's also >> one of her most part of her job, I think. you know, cuz it is the in in all reality, it is the job of the clerk in all of those settings to be the one that does all of the work >> to do all the postings. >> Well, I think the other issue, my understanding, because we've had this conversation numerous times, a lot

079of it is it's a it's like a moving agenda. Like she has half of it and then she's waiting and waiting with someone else. >> I do understand. And >> so that's where it's like I think it's easiest for her to just do it all. And I'm not trying to def like speak for her either, but I think it's easier for her to just do it all at one time. So she's waiting like, "Okay, Becky told you yesterday get me this by noon. It's 3. Okay, I'll give you, you know, and then I'll wait till tomorrow morning." >> And that might even as say, "If you do not mean it, then it >> it doesn't go." >> And I think she's done that before, too. But >> because that is going to be the case.

080>> Yeah. >> And we always send them to Tom for approval. Always send them to the board president. Make sure the agenda is approved. And if there's anything else because you guys have given us advice on what you want on there, >> but I I do think there needs to be some grace with that agenda. I mean, if you want early, things are going to be missed. And I don't want complaints if they're missed. >> That's the only reason we we kind of wait is because what do you want? >> I understand that unless it's something lengthy or something that I mean, literally, I just handed my things about the playground to party. I'm like, I don't understand this. I have time to even look up what a swale is or whatever the hell it

081was. But I don't if if it's something that we have ahead of time, even if it's not complete, it would be helpful to have something over nothing. Even if it's not the full agenda is that's how I feel about it. >> Add more to the agenda after it's uploaded. >> I think it's Don't do the agenda then. Do some of the documents that are going to be discussed. >> But where are they going to live? because they live in here at live in the board docks in board docks and once that's there >> then they have to that's the way it's set up they have to attach to the agenda >> they are attached to the agenda but I was thinking if they could be a separate file or something >> I don't know I

082know that I went to the >> the board training that was in Turtle Lake and they're like you really need like almost a week to be prepared for to be really prepared for a meeting and then I'm like oh and And >> I mean, if we set a deadline for us to have stuff to Lisa a week and a half before board meetings, although we had that special board meeting last week and added a bunch of stuff to this agenda, so I don't know, >> which we're not really supposed to do. >> Yeah. I >> without it having been posted on the agenda, but we have almost every meeting we've there's been an amendment or adjustment to the agenda. >> Well, you're not adding anything to this one. >> No, this one was just swapping

083around. moving target too compared to other government entities. >> You can't compare us to the government center and other >> compare yourself to other school districts. >> Yeah. And I guess I don't know what happens in the other school districts. >> And maybe that's something you need to just reach out to other school districts and ask how do you guys get your junk out on time and what do you do with last minute requests? >> The biggest thing really is is the po where are they? People need to be they need to be accessible to people and you know >> as a board if you guys have a problem with that we're open to whatever you want us to do. Just tell us. >> I personally don't have an issue with the timing that we

084get it in. That's just me. >> Can you reach out to Mr. B and see if his class would be willing to build >> the document box and then come back if they're willing to do it? >> I can I can do. >> Okay. >> Is that what happens? Well, that's sometimes that's a a nice way to allow students to be part of the process over building it. >> So, I've gone to him a couple of times to say, "Could this be a class?" >> Oh, you mean the outside? >> Yes. The outside. >> No, no, no. The the posting because then if we know he could build it, then we could make a vote to say we can move it because we would >> I would like that. >> No. Do you think there's

085>> Sorry. There's the one issue we also have now is the committee as a whole. Because before they could start drafting agendas in the board docs before they were okay for approval and they could attach files and all that and committee >> and you could potentially look them over as each committee weighed in on their things that were going to go on the agenda and then when it got posted >> so the committee things were posted separately and it was a little over time between I get what you're So, but now with the committee, the whole Yeah, it's we get together a week beforehand and then it's like, okay, so we want this to go the monthly, that to go the monthly, >> and I think that's where it's really >> well, as long as

086we keep working on making things more accessible. I mean it's not like we can do everything overnight anyway but if we keep it in the back of our minds that these things have to be accessible >> that's the only way back going to be if we keep it as the whole >> well it it will be just as almost accessible as it is now is the unfortunate thing. >> I mean we basically have to look at it as is this is going to be the working meeting that we have. So, anything that we want to go towards the monthly meeting >> should be coming in to this one, you know, a week or two in advance. >> And that way, whatever's discussed, >> taken care of here, we're all pretty much aware of what's going

087to show up at the most. I think that's efficient. >> Do the rest of the research after we've talked about it. Now, we have a whole another week to go back. I really like that. >> I that has helped. Otherwise, I think I'd be really confused. >> I do, sorry, just to comment. I do think it's since you've went to the community committee of the whole, which I appreciate. It is weird though when you go back and you're like two weeks from now, you go and like the agenda is not posted yet where you'd think that it seems like a lot of time, you know, cuz there's three weeks and then all of a sudden there's agenda agenda. You know what I mean? So if we there could be a way that the committee of

088the whole was posted a little earlier, it might help you all in a in a sense that you could get your stuff looked at and it's not so forced the next week before the regular meeting. You know, I don't know. >> The regular meeting stuff is a little bit easier. The only thing I feel like you have to look at very much are the bills and stuff because we have had a thorough discussion and everybody's been involved in it. >> Yeah. We also have to mesh all of our calendars together to try to do committee of the whole. >> I know and I understand that too, but like the county has their meetings scheduled four or five years. They just know you just know that the first Wednesday of the month is this meeting. And

089if you're going to run for that thing, you just know that you're going to have to be there, >> you know, and that's same way with the other municipalities. >> So, I don't see why your meetings need to switch all the time. It should be set and that's it. We have holidays and stuff. For example, November, I'm just going to make a proposal. We have a week off. We're out of session. I don't think we should ever be having a meeting on that Monday when school. >> No, but those are those are things why we change. And >> that's the exception though. And >> but not like I mean before it was like well this time we're going to have budget here and next time. point of saying that and I'm not saying that they

090don't make exceptions >> but because they do >> you know and same with the you know the village now moved them to the fourth Wednesday >> and I was just going to say uh what you were saying isn't true the village board uh meetings we we move them quite a bit actually the main meeting itself has moved it used to be in the middle of the morning it's now at 4:30 on the last what third Wednesday but the other meetings the committee meetings move every single every single >> but Steve is also trying to get you guys to Whatever Steve is doing, that's not what's happening. What's happening is it moves every single one. >> Just so everybody understands that, you know, we're talking about in open session about things that are happening other places,

091we have to be >> we have to be truthful. >> So, we have to make sure that we're not putting things up that are true. >> It's fine forever. >> Yeah. >> Okay. We're getting a little bit off topic. >> Good. Um, we're gonna work on it and we'll be sure. >> So, >> at the monthly meeting, uh, let's get a list of all the places for sure we want to have our postings at and then we'll vote on it. Then, whether it's physical, electronic, bring them to the monthly and we'll do our vote. >> Circle back real quick so we don't have to draw it out next week too. Although maybe that'd be better for my timing. You guys are proposing putting something outside the school for >> a lock box. >> Do you

092really think someone's like why why do we need that? I mean, I'm all for the project being done in Mr. Be's whatever, but one, do we have the money to to put the project together? And two, the post office is open 24/7. Is >> not not where they have it posted. >> The posted is on the bulletin board, which is on that on that. >> No, they don't have it. It's on the inside. I thought there was I guess in my head I'm visualing a glass. Um, okay. That makes that extra sound though. If we have parents and it's outside the building. >> Yeah. I don't think it it would be highly viewed even at the building, but I get the that we're putting it out there. We're going to have to make it look

093at night. People come to games. I think they're more likely to see it if it's >> or people coming to games. People >> they can see inside like we have it. If you're coming in this door, it's right there. If you're coming into a game or auditorium, it's over there. >> This door is locked all the time. >> This one. >> So, this door is locked. You have to get buzzed in. The commons doors are only open when there's something going on. But maybe this is something that we tie into what you're going to talk about in the next one as well. >> Well, we'll get our list together. >> Yes. >> Okay. So, that's what we're going to do with that. because you're >> come back to the monthly with your list of places

094you think would be good and we'll go from there. >> Okay. >> All right. >> Next thing Q public use of the building. Corey, >> I am not 100% certain how I got attached to this one, but I we talked about it last month or last week at the meeting or not last week, last month. >> Yeah. at the meeting and I thought it was something that we should discuss a little further as far as getting more >> people in our building. >> Yeah. Community in in the building. >> So Webster keeps their building unlocked. I don't know if it means every door or if the main doors 400 p.m. to 8:00 p.m. during school when kids are not in the building and 8:00 a.m. to 400 p.m. during the summer. So they consider the

095schools a community building and they are open. >> Is that on weekends too? >> I don't believe so. I don't think either. Yeah. I'm trying to remember. I know we had to go there for softball summer >> and I'm sure it's open for an event or >> I don't remember when I don't know what >> and I don't think summer >> is necessarily a very good idea just because of the work that gets done in the building in all areas. But I think the 8 to 4 in the evenings >> would be great. >> Yeah. Do we currently have a district policy that prohibits our kids from being staying in the school waiting for I mean I know DLC was fantastic having DLC when our kids had practice at five or six so they could

096just go to DLC program but do we actually have a policy preventing like our elementary students from staying in or even any of our students from staying here unsupervised before >> I don't know policy it's in the student handbook >> for what ages all >> my Elementary >> for elementary but not for middle school high school. >> Middle school high school this room too. So basically Yeah. So basically if the sports are done they need to leave. >> Yeah. There's not something >> Well, that's I'm just double checking cuz that's what I told my nephew that I'm like you can't hang out with the school. They're like no it's open. I'm like I think that I think the custo can can see if >> but isn't the Webster caveat that it has to be an

097adult or an adult >> that's for the use of the wait room. So the the because they keep the building open >> kids in there unattended. >> The wait they could have kids in there unattended. The wait room is then available to be used. >> Is that reload too or is it just >> they said that the buildings are considered public buildings and so you know if and it I mean it kind of makes sense. I mean we've I've showed up here for student or youth sports stuff and the doors aren't open. >> Right. They're not opened a lot >> or Right. or the the coach that's doing it doesn't have the keys and whether they went through the right procedures to get use of the gym or whatnot. I don't know. But >> they're

098usually but like even for me as a volunteer coach I don't have a key to unlock the door. I have a key to get in and I have I have my holding doors open that we're not supposed to. Like I know that wait room door gets they there's a a wedge out there that they utilize to keep that wait room door open after school. >> Sometimes I've seen kids out there standing out there waiting to for somebody to let them in for >> Yeah. But then once the first one gets in, they >> they prop it open. And I I get the idea that we don't want kids running crazily all through the schools, but would it be more welcoming if the doors are open even during like the morning hours and the like I

099know I've come and I can't get in the district office doors in the morning. Like those are locked right all the way through. Like they don't unlock and the middle school doors. It's just the commons that are open to let kids. >> No, we actually open the door at 8:00. at 8:00. Okay. 8 to when? 8:20, 8:15. >> Okay. >> Yeah. Not locked for very >> No, it's not. >> Well, yeah. I guess that's where the high school usually filter in. >> Yeah. Okay. >> Do these middle school doors over here get unlocked or just commons or the high school? >> And I get like it's an extra work then too of someone going around and unlock unlocking them or locking them back up and whatnot. >> Collins Elementary is from 8 to 8:20. >>

100Yeah. But we don't unlock the first store. So, still in, >> but then we have the second door is open. >> Well, we had that door open before 8 a couple times and the staff was not okay because all the kids were coming in and they're trying to prep for their day and they're trying to get ready >> and they do not want the kids >> in the classroom. >> Yeah. I don't I don't know. I never went and hung out in classrooms, but we would get to school like 45 minutes before school started and sit around lockers and >> we had a juke box in the hallway. >> Yeah. And we didn't have breakfast or anything. >> Well, what happens if kids get in a fight? >> Yeah. >> 700 p.m. in the hallways,

101>> right? >> Who deals with that? >> What are the consequences? I'll reach out to Webster and see >> what is what their >> goaround is. I just think it would be something that would be beneficial if we could have community members involved with any kind of I mean anything in the after hours if the building's not being used. But >> yeah, and and Q's policy is that someone that is known to the school or Becky will always be here for the entire event. So they they do have someone attending all of those events to be I don't know the liaison for the school I guess. Um I don't know >> when there's an event but not just >> when classes. Yes. >> Yes. But you know we don't have a girl scout or a

102boy scout troop just having a meeting after school where you would just come into the building and go to your assigned room. And the youth sports rely mostly on people that have access to the building already and not being let in. So there are some places for improvement >> and there there have been arranged community members, parents. Yeah, I know their safety >> things like that. And in the mornings, it's been common several times where we've had probably five law enforcement officers here in the morning after a >> woman was murdered and >> the aranged person was >> at large, >> right? >> So, >> well, that would be a clear lockdown situation. I don't think it's >> before the school starts. If before school starts we have the the building open and somebody's walking

103the streets and can come in. That was the whole point of why we have law enforcement here. >> Don't think we wouldn't get crucified for safety on that one. >> I get it. It's there's a lot of safety. >> There's definitely a lot of safety piece. So it would be interesting. Yeah. To see what how they look at it safely wise. Well, then a lot of discipline things as if they have a lot of that. >> But, you know, I mean, hey, if there's a group of community members that maybe wants to get together and be hall monitors. >> Yeah. Hall walkers. Well, I mean, Webster does the hall walking. They do, >> you know. I mean, >> I don't I don't think we can >> have it be >> monitored all all the time.

104>> Does the janitor staff lock it up then? >> I think so. Like they're done at 8:00 p.m. So then they lock the doors. A lot of those other ones, like when there was Monday night open volleyball or Tuesday night, those were not supervised. >> And I don't think it was ever a big deal. A lot of people would show up for them. I mean, I would love to lean on people's better angels and, you know, think that we could get back to being a civil community and that everyone's just going to look out for each other and nobody's going to be up to anything. You know, it's it's a big ask, though. I'd say Corey, see if you can find out some more details. Yep. >> And then we'll table it for the time

105being, bring it back to the next committee when we got maybe some more information or somebody's got a better idea of how they want to run the possibility. All right. Policy 663 student class account seniors. >> So you guys had asked us to maybe try and come up with something. So we did try and create this. We're certainly welcoming input on this. Um but this was the first draft just for you to take a look at and see if it's kind of what what you were thinking in terms of class. Yeah, >> I think so. The one part that it the thing's not allowed and I don't know if this is just for closing it down or use of didn't some of the classes already like divvy up money and hand it out to kids

106like spending money at Valley Fair or wherever they >> like the last class went to Mall of America but I that's a little I think that's a little bit different than closing out your account. >> I do too. Okay. I just think that's the difference here. Right. >> They're still in school trip. So, this says like after the fact, we can't just divvy the money out and hand it to people, but during the usage for we're okay with that. Okay. >> Wanted to make sure. >> Yeah, I definitely like that. And it would help get rid I mean there are 15 through 24 here years uh accounts that are sitting open. So those then all of these accounts could be closed and be one less account to monitor um for stuff. >> And if we

107put the policy in place, we'd have to come up with something for the accounts that are currently open and how we would try to get in touch with those classes to make a decision or do we just say it's been too long and you've forfeited the money? Well, one of my questions is funds from graduating classes must not be transferred to another class account. Why? >> We most certainly >> What if your senior class says, "I'd like to give this to the junior class so they can have a really fancy prom." >> Yeah. These aren't stone. >> So, this is a copy that came from somewhere else. >> Yeah. So, that's the only one I don't like. >> Class says that, I think, >> right? If Yeah. >> They've earned that. They've raised that money.

108>> If they Yeah. If that class agrees to that, I think that's fine. >> But if they have money just left in there, then we can't just say it goes to the >> No, no, no, no. >> I think if they want to donate it, that would be fine. >> Yeah. Some other language you want. >> Well, there is under allowable uses of remaining funding. It says donation to school scholarship fund or student activity group. Technically, the class is an activity group, >> so they could technically donate it that way, >> to another activity group. >> So, that you think that satisfies that language >> allows them to do it? Yeah. Where does it say that they can't on this one? >> It doesn't under the can't something. >> Not allowable. Are we looking at

109poly when you >> That's on the second page. >> It's under transparency. >> Yeah. Okay. >> Oh, to another class accountable. >> Do you want that just removed? >> I think so. Yeah. >> Yeah. >> I don't think it means another classes. I think it means you're not taking >> can't transfer to like the woodworking class. I think you could just >> Well, I think it means the senior allowing them to give it to the junior class. I think >> if they're going to transfer, it has to be approved by the class. >> Right. >> Yeah. >> So, I think you could leave that in there and say funds graduate from graduating classes must be must not be transferred to another class unless the class >> approval >> without without class approval. >> Class approval.

110senior class had two accounts. >> So you're not taking this account and transferring it into your other senior class account. >> Have one senior class account. >> Yeah, they all have just >> right. I'm just I also read it as what if there was two potentially some reason maybe they still had funds from their eighth grade year and we didn't carry or I mean >> I don't think it's carried over. >> Yeah, >> it does. I'm just saying like fifth and sixth and seventh and eighth. Are those just old? >> Seventh and eighth. We still use that because Kirsten starts them with a fundraising seventh >> and then it all gets transferred into their class for >> they also usually do a trip eighth grade year too. So they take they kind of sell pizzas

111and do stuff seventh and eighth probably more eighth grade year to do an end of the school trip as eighth graders. >> They used to do Valley Fair and fifth or sixth grade. >> That's amazing as well. >> Do they do anything fifth or sixth? like that. >> That's what I'm saying. >> All right. Okay. >> Do we need to do anything? We just >> It would have to go to the monthly for approval. >> Um providing we like this language. If we don't, then it'll just come back to committee next month. So don't do anything and take it to the forward or >> do we want to omit that one line on the second page? >> I think it would be fine to take it out. >> Okay. Under equity and transparency the >>

112Yes. >> Well, I mean both of them because it says uh the use Oh, no. Unclaimed funds. Never mind. That's if they don't there. That's the whole policy then that exists for unclaimed funds then right there too that >> it goes to the student. We can't transfer it to a class. But >> so you save that one line out. Yeah, the top line. >> Yeah. >> And that takes care of both pieces. Do you think that there's something that we should do to let these prior classes know >> 15 through 25? So there's 10 there. Two of them don't have any funds in them. >> Yes, I think we have to let them know. >> Yeah, I mean there old old ones she said. >> Yeah, I thought there were some older >> 10 years

113is kind of old. >> The policy itself says >> thinking like Dony Anderson old. Oh, no. >> The policy in itself says that there's 90 the it has to be closed within 90 days of graduation. So once we vote on this, we try and get in contact with whoever, give it 90 days and >> like would a public posting in the paper be equivalent or do you think that we're going to try to reach out to a specific person who then has to reach out to their whole class? president. >> Oh my goodness. >> Yeah. How would how would we know who was pass? >> They're in the book. >> Yeah, they're in the yearbook. >> Cliff, >> I'd like to try and reach out >> specifically, not just a public >> that are zero.

114Do we still need to reach out to them or can we disclose them? >> Well, that's the other thing. if if we want to take that uh like I would motion that we bring this forward for the next meeting with the one removal and also a list of the accounts that Laura could close because she can't close them without us saying so like I mean what was one that kemps give them five probably a grant that we used to have of some kind >> it was when people turned in milk cap >> but that's not one that gets so that one you know so what are golf we don't have anymore >> well some of that stuff might have to be done separate. >> Well, yeah, it could be two separate pieces, but Laura said

115she couldn't close any of these accounts without board approval to just get them off the >> Do you acknowledge golf as a possible sport? Because if you did, and then maybe there's not a team this year, but next year, >> it's not listed if we we'd have to get they'd have to come forward like cross country did again. But there are some that are questionable where the groups don't exist right now or no one's doing them like dance and cheerleading have $800 sitting there. But we haven't had a dance or cheerleading for how long. Do we have even have a person be here? She did the dance the dance stuff. >> And that wasn't that long ago. >> No. So I think for the monthly board meeting we're going to have this policy come forth

116with the one line omission and then if we can get a list of all the closable accounts for activities not listed um and then we can vote on that as well as a separate item. >> Okay, I will second that. >> Yep. Tom and >> I didn't make a motion. >> Oh, do we need a No. >> Did you make No, >> no, I didn't say it was a motion. So >> it was >> y >> all right policy 831 tobaccof free schools. >> So what we tried to do is match these up with our handbook language and I did share these with Jamie and some of the things we had talked about previously and just wanted to bring this back to the board for your input. Was there a specific area that was changed

117because it doesn't have the like editing language that we normally see for the policy >> of pouches was >> do we currently Yeah. What's the is the policy number that we currently have for this 831 or >> No. What happened was we had waited on these and we didn't approve them >> years ago. We found them and we're like oh wow these aren't been approved because we were waiting to match it with language and we never did that. And so >> so this was written based there wasn't an old one. This is a This is a standard policy that came from Osby that we never formally approved because we we didn't believe it matched the handbook language, >> but now they do. >> Well, no, they don't because Lisa and I talked about it and

118I thought she sent me the one where we've put the new exceptions, >> right? I was going to say there's nothing to do with native or the cultural and or I'm not seeing it. I'm just scanning it real quick. So, I don't think it matches. >> Mesaging her and I feel like maybe she didn't put the right name on here because I thought she had sent it. >> Yeah, I saw that. I saw this for the >> doesn't match on my opinion. >> Yeah, >> it does not matter. >> And should it be tobaccof free or nicotine free? >> I thought we were doing both. >> I think is the tobaccof free schools like a state statute or something? >> Yeah, this was policy language that came from. So if we want to do anything

119different more, this is the time to do it. So >> is do we have a separate policy then on alcohol-f free schools and drug-free schools and or they all live together? under the >> No, >> this next one is right here. Not for alcohol. >> Weapons. >> Oh, >> which the weapons one I thought was fine. It's It >> covers. >> Didn't we just do this with alcohol or drugs for >> in the handbook and then we were trying to make this match and I swear that Lisa not this one. Okay. So, let's not let's just table the tobacco one and let's go on to the weapons. We'll have to look at this one at the full meeting. I mean, we'll be able to approve it quickly because we've already talked about all of the

120changes. We just need to actually see the document, the real document. I mean, yeah, if you guys wanted Okay. Cuz I'm like I know she said maybe >> I didn't have editing access, >> but I could have dropped it. >> Well, Jamie did make Jamie edits. I saw the edited copy. Well, I was just surprised to read this and we're saying it matches when we have a whole portion I know in our comic books with the cultural aspect around here in tobacco. So like we can't say we're tobaccof free school and then be like >> so maybe we >> cultural wise >> that was the point why we didn't approve maybe we go to something >> I'm open to what the board wants to >> a different name for it. >> We just never approved

121it and maybe this was the reason >> maybe just tobacco and nicotine policy or something like that. But is the stuff that's in the handbook >> it exist >> we're putting I think that the one that she sent me had it in there >> it's not like we're gonna need two different ones >> like the state doesn't require we have a tobaccof free policy or something like that where we have to at least have this in there to meet a requirement >> well we could go with tobacco use policy instead of tobaccof free >> this was an error my apologies That's okay. >> Okay. >> All right. So, weapons on school premises >> and I didn't know what was changed in this one either. >> We don't have it. We've never adopted the these are

122new policies that we don't or these are policies that we don't currently have. For whatever reason, they were never adopted. So, that's when you look down >> on page three where it says adoption date. if we're amending them on that adoption date. If we already have it, it'll have a date on when we adopt when the school board adopted it here in Siren. And if it's been renewed, they'll have another date. Yep. And if we need to do it again, it'll change. But when there's no adoption date, that means we've never for whatever reason have had that current policy. >> This one is not very specific. Is that intentional? >> This is just the version. can't like I said we model these directly from Wasby and then we ask for the matchups in the handbook

123with with the building level >> and mostly to make sure that there's no nothing contradictory >> right the handbook can be more specific than the policy but we just don't want to have and I didn't see anything that I felt was contradictory >> do you feel there should be something added Paulie >> no I'm just curious because like under conceal and care you know there are specific things like pepper spray but is illegal if you don't have conceal and carry and things like that. And I just wondered if we were being less specific. I mean, a baseball bat can be a weapon. >> You know what I mean? That's why I'm just like >> I get being lacking specificity so people can't say, "Well, it didn't say that. It didn't say that." >> But are

124we leaning on the state statute because it's as dangerous weapons other dangerous weapons as defined under section 948? So that's why I'm bringing them forward. We're open to input, whatever you think. I'm sure there that this is a big reason why they weren't approved, but we we found them and wanted to bring them back. When when Lisa was doing the website, um some of these were locked in that we didn't approve. >> So I have a question just because it's been brought up to me before. Um, so first off, if it's listed in here as far as I have to find it. Um, former law enforcement officers, why do they need to why are they allowed to carry their weapon if they're a former officer? kind of remember that coming up a long time ago

125and it was because they were trained. >> But we don't know why they were former. So regardless if they were trained, if they got >> Yeah. I'm not saying I agree with it or not. I just remember that being brought up at one point. >> Yeah. So that I don't think needs to be in here. It doesn't matter what you're a former what of because exactly you don't know why they're not that anymore. So that I don't think >> which page does it say that on? >> It's the first paragraph. >> The very first paragraph. >> Okay. Page one. >> Um >> I hate my glasses. >> And even if you are current law enforcement, if you're called or you're doing your rounds, I know a lot of them come to like the football games

126and stuff, you know, in uniform and they check around, make sure there's no fights, whatever. That's great. Yeah, >> if you're coming just because you're out of uniform and whatever, there's no need to have to carry during that time anyway. Cuz at that time, you're now a conceal and carry. So, if anybody else has a conceal and carry, and this has been brought up to me multiple times, >> why can't anybody else conceal and carry just because they don't have a badge sitting on their dresser at home? Um, I I I can I don't I can't tell you the exact reason, but I can tell you that most people in law enforcement carry a weapon at all times because the people they deal with every day, they can run into anywhere they're at, including a

127football, basketball game. Um, I think that taking that away from our law enforcement is not a good idea. I think that they should be able to carry their weapons when they're here because of what they protect us every day and we don't know what's going to happen. And also on duty, offduty uh police officers will respond to anything that happens that's if that had a danger. So I I don't I and again you guys make the decisions, but I personally think that's a bad idea to take that out. >> I wouldn't want that taken out either to be perfectly honest. >> State No. And I was obviously married to one for 20 years. And I'm just going to state he does not wear his off of duty. >> It does say agencyisssued weapon. It doesn't

128say personal weapon. >> No, it is his agent. Yeah, that's >> so you can't be a former law enforcement officer and have an agency issued weapon. >> Right. >> Those contra school policies. When this came up, it was because of that law that went to the Wisconsin legislature about having teachers have guns in their classrooms and then it became a discussion on that should have guns in school. >> That I understand >> and that's where it came from >> because wouldn't we have to have I mean it has a case by case the board may give advance approval. Is there anything we have to be considerate of of our SAT team now? >> No. and having any language to allow them. >> They still can't have their firearms on >> not like so >> if

129I can finish what I >> everything it all goes off. Okay. >> So, >> yes, Kelly, >> thank you. So, former I don't think should be in there at all. I don't I think that's completely irrelevant. No, I don't. >> Secondly, like I said, my ex-husband never carried his when he was off duty. He would keep it in the vehicle in case he did get called to something. Absolutely. That I'm okay with sitting on the bleachers watching our son playing football or whatever. He never never had it dropped to his hip. Never. I don't think that at any time if he's getting called to something, Yep. he'd get in the truck and he'd go to that call and his weapon was in there. I have no issue with that. I find it more intimidating. And

130he'll tell you the same thing. If you run into somebody out there that he's gotten in a fight before or wrestled before or whatever through work and they see you sitting on the bleachers with that strap to you, all that's going to do is fire that person up even more. >> I don't feel that whatever your job may be, I don't think you need to be sitting out there with a weapon attached to your hip. That's my opinion. But I don't >> Well, why don't we get some other schools, especially if this was written in 2018. That was a while ago. >> So, the other thing is um so in several school districts, I don't know about this one, but you'll have a kid that goes hunting. >> Mhm. >> He has a rifle in

131his car >> or her car. >> I don't know if this has happened, it hasn't happened since my time here, but they drive on a lot. Forget >> that it's there. >> It happened. I worked at >> those have been serious situations and they've been in honest mistakes. So I don't know if we need to >> Well, we do trap though, too. I mean, we have a trap club. >> They don't keep any weapons here. She said >> off campus, >> right? You don't know if they might have it in their vehicle. >> Well, they should not have it in their vehicle because having a fire a student having a firearm on school is the only thing that is mandated expulsion automatic for a minimum of one year. Well, and it's a lot. It's not

132just a school. It's a lot. Oh, so so if that does happen, we just we hammer it, right? >> Yeah. >> You don't have a choice. >> But if I So as a student who shoots trap, I have to go home >> and then >> they shoot on Sundays. >> Or you can park off of school property. >> Well, I know that. That's what we didn't shoot on Sundays. >> Okay. >> Yeah, it's a school sport, Cory. But you if you don't want to go home first, then you have to park out on the street before. >> That's okay. They only when I'm done. There's never a time that our students can bring it bring a weapon here and leave it in their firearm here and leave it into the office on school grounds. Ever

133>> weapons like bows for example are a different story. Knives for example are a different story. >> They're not an automatic. They're not automatic expulsion and they are not ne like knives under a certain length like according to law enforcement are considered different than over a certain length. >> So would that kind of language need to be in here because this is use of firearm loaded or unloaded any destructive vehicle other dangerous vehicle >> may may. >> So if you have a knife that's only one inch and you use it as a weapon or you attempt to use it as a weapon that again is a different story. But if you had a pocketk knife in your pocket that you left and you know because you were fishing the night before and then you get

134caught with it and it's you know a small little knife that was obviously just for fishing string. That's a different story. So that's why most of the policies say may because it's a lot of times based on context. Anytime there is a weapon, law enforcement is going to be called and then law enforcement determines based on the context and the circumstances like if there are charges and what those charges would be >> because does it our handbook policy talks about other exceptions, doesn't it? No, I might be thinking of >> Well, we list like tasers because we had that incident once. Um, we've, you know, talks about, um, >> I honestly can't remember if I'm thinking of this from somewhere else. Do we have it in there for like an antique weapon that would be

135brought to school for a a culturally learning, not cultural, but a learning >> history? Yeah, >> we don't have that, but we do have it like for with permission, like when Rude does archery outside and if the kids bring their bows, they bring them to the office. >> Yeah. >> Okay. >> So, we do have something. Maybe I maybe that's what I'm thinking of read through the handbook. >> Okay, >> I'll do some more research. Um, this just was never approved, so we just decided to bring it back. We were going through >> sleeping since 3:00. Maya before I know you guys are going into um >> is there any on any of the accounts that could possibly be closed be >> advertised as hey are there is there any interest in this this and

136this and this before you go to post Yeah, we'd said we'd get in touch with Oh, activity wise >> or whatever the case may be. >> Yeah, you know, just because I would hate for you to close them and then all of a sudden now all of a sudden >> there's interest and where that could have been their startup money for whatevers or I don't know >> just so that maybe >> I get it and I just don't know I don't know what activities are open or not. Like I know there's like the S club. I don't know what that is. And I don't know if that's >> the letter. >> All right. >> I don't think there's currently a library for either. But >> at this time, I'm looking for a motion to convene

137into close session on the Wisconsin state statute 19.85 85 1 C EF and G to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercise responsibility considerations of financial, medical, social or personal information and to confer with legal counsel who is rendering oral or written advice. >> I'll make that motion. >> Second. >> Thanks. Kelly already got it. >> Okay, good. >> Got a motion by Corey, seconded by Kelly. During this closed session, we're going to be discussing a resignation of a para profofessional which falls under CNF potentially. Um, sped licensing which falls under CNF. Uh, and basketball coach, which also falls under CNF. Any discussions about those before we take the vote? Okay. Corey, take the roll call. >> Yes. >> Cory, yes.

138Katie, >> yes. >> Tom, >> yes. >> Jamie, >> yes.