001All right. Call the meeting to order at 6 o'clock on April 13th for the committee as a whole meeting. members present. Scott >> here, >> Carolyn >> here, >> Britney >> here, >> John >> here, >> and myself. We have Pete by phone. And we also have Ann, Leanne, and um Linda taking notes. So, can I get an approval of the meeting agenda? >> Motion to approve. Second. >> All those in favor? >> I >> Yes. >> We might want to just say something here about uh the flow of the schedule simply because that health insurance plan update um the person that's presenting is going to be virtual and that that's going to be kind of a hard time. So, we might have to be a little more flexible as to which items we address
002if that makes sense. Somebody's coming in virtually for that. >> Yeah. Yeah. >> Tonight >> is the the person from USI that uh has been doing the she'll provide. >> Does that need to be on there? >> Is that a set time? >> Yeah, it's a set time at 6:30. >> Okay. So, we'll just have to >> having some flexibility. Do you want to amend yours? >> I will amend my motion to approve the agenda and motion to pause in our order for 6:30 to address the health insurance. >> Okay, >> I'll amend my second. >> All right. All in favor? I. >> Any opposed? Okay, moving on. February treasures report. Okay. Beginning balance was $625,2089. Total deposits was $697,1740. Total expenses was $456,35469 for an ending balance of $865,7360. The local government pool balance
003is1,892,4241. So that is going down, that's for sure. Uh Pete, do we need to do a approval since this is just going over Februaries? >> Um I would say that uh you need to have approval of uh the report on the expenditures. Yes. >> Okay. Can I get a motion to approve the treasures report >> for February? >> Motion. >> Second. All those in favor? I. >> Any opposed? Okay. February expenditures. Anybody have any questions on anything on Well, got to do a motion first. Can I get a motion to approve the February expenditures? >> I'll make a motion. >> Second. >> Any more discussion on it? Any questions on any of it? >> I got questions. Okay. >> Um, the fishing club, the gear, bait gas for$400 and some odd dollars. And then it's
004further down. Was that a donation that covered all of that? They did. Um they did get some donations on that. And then um so Jack had donated I think someone else had donated. Somebody had done like a 5050. Okay. Oh, and they did um they did one of the nights Anything else? All those in favor? >> I I >> Any opposed? Okay. Uh presentations. We don't have anything there, do we? >> We do not have any budget session for this evening. >> Okay. 30 6090 day plan. Uh, anything in particular did you want to hit over with that or is it just just moreformational stuff? I know that uh as we look at it, we're just getting closer to the end of the year. I I think the one thing that that we'll need to
005get just finalized is the uh wall of honor date. Uh I know we talked about adding it with the um the u awards program in May. Um so it's just a matter of promoting that piece and making sure we have things locked in. So >> okay, next on agenda presentation is construction course proposal for 2627. >> That's you. All right, come on up. Nick piece of paper. Thank you. So just my nutshell of it. Yeah, I want to add a construction kind of construction basics class for next year which is not a class that we have. We've had home and auto where like we've done some stuff inside. We kind of made like fake wall. We put some drywall on it this year and stuff like that. But this will be making an actual structure.
006And then I'm guessing it will probably be more than one year, but we would just continue that structure the next year with the following class. And kids could take it more than once. And then they would be like the advanced students in the class. I might be able to give them a little bit more leeway like, hey, here's how you do this sighting. Work on it. and they could help some of the entry level people. Also, I did a grant proposal and request to the educational foundation for the funds for our first structure based on, you know, approval from you guys too. But they approved $10,000 to build a sound next year and whether it takes two years or whatever. But that would be our first structure. And then the goal or the hope is
007that we could sell that or raffle it or something and those funds would just roll over into our next project and I'd have it wouldn't be like a grant that I had to ask for all the time. It would just stand. >> Yeah. So build one, sell one, build one, sell one. >> Um, some key points, there is a prerequisite on there. So, they would have to have a full year of woodworking, which is kind of like the freshman class. I guess it's kind of woodworking and welding are like my two freshman classes. So, they'd have to take and pass a year worth of woodworking and then they could be in the construction. So, it' be there wouldn't be a way for freshmen to take it. It would be 10, 11, 12. It's not like
008they would have to take the woodworking as a freshman either. If a sophomore took it, they could take construction. feel like you have a good space to store in the meantime. >> Um, we'll probably do some framing inside and then like take the walls outside, put it up, and we'll just have to deal with the weather as it comes because it won't fit inside, >> right? >> Yeah. Just the parking lot building there maybe kind of over there is a shed back there. What was the old co shed and like that lawn part where some people But we could put it right there. >> And it is a cedar, so it should be fine that way. As far as the weather goes >> Well, yeah, but if it's your class and you're >> Yeah. >>
009stress warm. >> I mean, if things go relatively well, you know, we had it dried in by the time we got snow, >> right? usually go slower. >> Well, you got you got to teach them on the way, so that makes sense. >> Yeah. >> Okay. Anybody have any questions otherwise? >> Okay. Well, thank you. >> Thank you. >> All right. A little bit early. Yeah, we'll do it next month action during the normal meeting. >> Yep. Yep. That's an actual item can be next meeting. >> Um so we're going to skip the health insurance for now. We'll come back to that. Um the next one is presentation second reading of 3.5 policy updates and act 57 policies. >> Right. We so we got our first look at this. Um last month uh since we
010didn't have a committee of the whole meeting last month, it was just a a quick look at them. Um I have the recommendations uh listed there and uh it's just a matter of approval or uh change up of some of the options. So we'll put that on next meeting too. Nothing need to be done this meeting >> that's pending that >> needs to be done soon or anything. the act I would say that we shouldn't go beyond our next meeting with the act 57 um policies because that is officially in legislation now. Um so that would be the only thing that I would recommend. I might be confused. Which one is the act 57? Because I see >> right. So uh when we start talking about the act 57 uh this is going to be
011u the uh policies u and 4213. because that that has to deal with on the legislature stance on on grooming and um appropriate interaction between staff and students. >> We'll go over those on our own and uh come back next month or not next month at the end of the month. Sorry. I got to go back to it. There we go. All right. Next one is fitness weight room policy usage policy. >> Right. I had this on the agenda last month. we took a look at it. There was uh request to do some uh additional clarification in addition to that. Um I did have uh some more definition to you know the the the pairing or the budding team um and just getting more clear as to when things can be accessed and whatnot. So
012>> okay. >> So do we have like uh anything for like outside? I see there's a student sign up form or waiver and all that, but what about the public in general? >> Right. They they could use that and uh that same form uh just made sure that they've received information on how to use it, but then the specific times as to when they can use it is listed in there as well. >> Okay. And that's with the current weight room. Correct. That is correct. That is correct. With with that use, they would have to sign that. They would get a uh a fob to access just the weight room. Um it will not open the exterior doors. So, >> how will they get into the exterior door if they're here at 6:30 in the
013evening, >> right? So, um that's that's something that we tend to take care of. There's there's no reason why we couldn't necessarily have those doors open. We have staff members in the building uh at that time. Uh custodial staff is here. Um a way of looking at this is just having a way of communicating if if they're going to be in or not. Yeah, >> I don't see the times on this document anywhere. >> I just looked at it with Britney and there wasn't anything as far as allowable times for public or anything like that. >> Right. So, so it's after practices uh which is generally 6 6 pm. Um and then uh closure is going to be at >> So on that outdoor buzzer, does does that just go to the office? It just
014goes to the office. >> Okay. >> I mean, if there's a way to communicate with the custodians, if there's nobody in the office, nobody else in the building on a particular evening and it's and it's one one or two of the custodians. I mean, >> right, >> other than counting on the door, I mean, there's got to be a way to >> So, is the key fob only good to the door? >> Interior door, >> not the exterior, >> right? >> That that is correct. One way that we can look at this and that's >> also talking talking with you on what's what's acceptable and what's not >> is those doors can be programmed to be open during those times. >> Okay. >> All right. >> So, we can we can schedule this or or
015uh address this however we want. you know, if that's something that uh you know, we want their f to access both the exterior and interior that that is truly uh your your decision on it. >> But as you know, like I said, we can schedule the doors to be unlocked, just the front doors to be unlocked uh during that time frame so they can get inside and then use their uh fob to access the weight room. >> Yeah, I don't know. I think we might be better off having a way to communicate with the custodians that are in here. >> Well, we used to have it open to people walking the halls too during the winter time and that kind of thing. >> that is correct. The problem with the custodian part, and I think
016about this because when I'm here at night, when Linda and I are here, the people that use that buzzer and if the custodians are down here trying to clean it and they're having to run down and let people in the door, you don't believe how many people are coming in and out at different intervals. And I don't really feel it would be fair to ask them to be have to be keep interrupting their >> Right. But if you guys aren't if you're not in the office, >> right? But >> I typically we're done at 4, so >> there's not generally anybody there at night to answer it. But, you know, the custodians are out there. They're doing their carts. They're doing >> Well, >> I mean, the fobs the fobs key in who comes in
017that door and who doesn't, right? It actually >> just keep the door open. >> Yeah. I'd rather have that to access during those hours. Open the door with their fob. Yeah. And open the other one. >> That's what we did previously. Correct, >> Linda. They had they got the fob and it was programmed >> to allow them to come in the doors this time to this time and to get into the >> Yeah, >> I think that's the best way to go, too, honestly. Then they're tracking who's coming in, too. And you just got to let the people know what the fobs if anybody comes in with you, you're responsible because you use your fob. >> Yeah. And you don't give your f to anybody else. >> But what kind of like screening are we
018doing? Like >> Well, they have to sign up for it. They have to do the >> They got to pay for the key. >> There's a fee for key. Not big, but there is a key fee. We charge $20. >> So, you're thinking about a screening. >> I just don't love the idea of like the school is supposed to be secure like of having people coming in, especially, you know, they have access to the building. There's also little fitness centers in the area. >> Yeah. Part of this is more secure than just leaving the door open. >> The part of this is When we got the funds to do this, part of the thing was for community also. That was part of the reasoning is, >> yeah, we're going to allow to do this and
019we're going to give you the money to do this, but we want the community members to be able to use it, too. >> And that was signed on before I was even on the board. >> It's a It's a tough one. Yeah. You just let people >> That's why if they have a fob and it tracks them, you know, >> but we need to make sure we have better control of the fobs, too. So, someone who h hasn't done anything in three years still has a fob. I mean, we need to make sure that that gets turned in or >> or justated. I'd have a fob somewhere because I haven't used it because if we weren't allowed to use it for so long, I have no idea what happened to it. >> Yeah. And there's
020only certain times. It's not like they're coming in during the day. >> Yeah. Not when the kids are sports teams are working. >> And usually we had it said so it was after um the after school program. They couldn't come in until till >> after school was done. So the kids should be out of building at that point. >> Can we make the fob deposit? Like what if it's 100 bucks for the fet? You're going to have somebody that I really want to use the weight room. So, I'm going to give you and then you get that money back if you turn in your father kind of. >> Usually they just keep it. But >> yeah, because we just Yeah, we've never returned the $20. >> I mean, >> how much are the fobs? Are
021they minimal cost? I have no idea. >> I'm trying to remember what they are. I mean, they don't obviously they don't cost $20 a piece. I'm just trying to think. >> Not Not quite that much. There is a to them obviously, but but the uh they're not outrageous. We can double check what that price is going to be and that's that's got to cover what we're going to ask from people. It has to cover what the replacement cost is. So, >> yep. And then I mean, is that something accessible to you guys pretty easily and who uses the fobs whenever? Um, >> yeah, because there used to be like a sign in sheet in there too for I mean so you could compare it if you wanted to. >> Yeah. >> And so if there's
022an issue, Mark and Linda can go in and look and see which number fob was used. Correct. >> Every fine to a certain person >> and we do have cameras in the hallways from there anyway. So >> we do have >> and I mean because obviously people might used to use the bathroom, come up to use the bathroom or whatever, >> but There's cameras there for that kind of stuff. So, okay, >> moving on. Anybody else have any other questions or any more discussion on that? >> Okay. >> No, I think those changes look good that you made Pete. >> No, I mean that's I think that's that's just fine. Uh we can tweak that one more time just to add in this additional information um and go from that. So, All right, next one.
023Job descriptions. >> Uh, as promised, just trying to get more up to-date job descriptions, uh, based on our current situation. Um, taking a look at the K12 principal job position. Um, and then the two admin assistants in the office, you know, further delineating what those job duties are. uh and then also the dean of students which has been uh the the copy that I ran into was extremely small and vague and and just adding some more context to it. Okay. >> Can you because I I looked at the Dina students too. Um so it talks about responsibilities. >> Um but I I didn't see much in there about what authorities are with that position. >> Right. So with the with the authorities it's working uh with the principal and the when when the principal is
024not there that is um dealing with um disciplinary issues and assigning disciplinary issues or assigning um disciplinary actions according to our our handbook. So, >> okay. Does that include suspensions in school, out of school? >> That that is correct. That's that's the way it has been so far. >> Okay. because I know in that I the handbook where it says uh a designated teacher has certain responsibilities and I don't know if that meant the dean of students or there's other >> No, it is just the dean of students. >> Okay. And probably we need to just clean up that language in the um the handbook just to Yeah. >> Right. No, I know we're we're still running across some stuff that needs to be dealt with. >> Um and I can take a look at
025that, make sure we get it addressed. So, >> okay. >> And then the So, there's an executive administrative assistant. I'm going to ask a dumb question. Who is that? >> Is that Linda? >> That's That's Linda. >> Okay. Okay. >> And then the administrative assistant um >> school that would be Lisa. >> Lisa. Okay, Lis. All right. Just want to clarify that. All right. >> All right. Anybody else have any questions or anything? >> All right. Next item. Um, staff contract approval. >> So, uh, basically what I have there, uh, we, uh, approved a 2.6, six uh% increase for CPI and uh applying that across the board with uh our support staff as well as our teachers and that's where things come out to just want to make sure that uh we have that final
026um approval. So, >> do we need that sooner than the board meeting or No, >> no. Uh I would say no. That's just fine. S because the the deadline to get contracts out is May 15th. >> Okay. >> Time at least till next week or no two weeks, right? >> Two weeks. Roger that. >> Two weeks. >> All right. Any other questions on that? All right. Moving on. Capital referendum and budget update. >> Actually, do we want to pause on this one and wait for our five minutes or is this going to take more than five minutes? Oh, she's on to I know I was looking at the time as well and this might be a good pause. >> Yep. And I guess our our person is on right now. So, >> we are going
027to go back to the >> U e health insurance plans and N SDI update. >> Can you hear us? Okay, >> I can. >> Cool. Um, Rian, were you are you able to share from your end or do you want me to do the presentation? >> I can try, but I don't think I can. >> This is this teams or is this Zoom? >> This is Google. >> Oh, Google. I haven't used Google. >> It's Google and it doesn't like Google. >> All right. Because you can talk and your lips don't I don't know what it does. >> Are you able to see my screen? >> No. >> Then I'll have to wait for you. >> Okay, I'll go ahead and share it. Is it going to be a doc? >> I can put it
028in there. >> Might be nice to have it for later to go through it again. >> Does that Can you see that? So, good evening. Um, thank you for having me. My name is Ryan Bodri. I'm a senior vice president and partner here at USI Insurance Services. Um, I really appreciate um, you're having me this evening so we can explain what we are recommending and dealing with with the Northern School District Trust. So, if you move forward and stop me whenever you have questions. Um what I want to go through um tonight is how we got here. So the current status of the trust uh how US got here as your as your broker partner and then the future strategies that we discussed in the annual meeting last week in terms of member commitments, uniform
029plan designs. Um talking about HR health reimbursement accounts, health savings accounts and cash and lu prescription drug coverage eligibility in the future and then uniform dental plan designs and rates. We've also um are looking into a few additional programs. Well, first and foremost um if if you want to go one more forward um the current status of the trust. So in um we bought a book USI bought a book of business from National Insurance Services who had been a broker for the trust for a year prior. Um, and prior to that time, I believe the trust was with M3 and um, which these are all great professional colleagues. We bought the NIS or the National Insurance Services Book of Business because quite honestly, we hired a couple of their sales leaders and um, they came
030over to work for USI and they didn't have anyone that could properly service and direct the trust um, at their at their organization any longer. Most of you know National Insurance Service. They insurance services because they've offered life uh short-term and long-term disability as well as different savings accounts to school districts for more than 354 years. So, they've been doing this through Madison National Insurance Services. They will continue to be your broker partner on those particular coverages. So, we took the medical, dental, and vision over um under the current trust documents. How we got here is the the trust is the larger funding vehicle for all of the members and the members are the various organizations. So CISA 12, your school district, apprentice, uh Winter, Ashland, all of the different school district members with respect
031to medical prescription drugs and the dental programs. Essentially what that means is that all fund balances are assets of the trust and all members should have similar understanding of the revenue needs of the plan. That was not how the trust was currently being administered. There was a working governing document that essentially said everyone carried their own fund balance. Everyone um could make have their own plan designs. everyone could in in essence even have different stop-loss coverages which we're going to talk about in a moment. And um in essence what was happening here is whenever any individual unit found out that they could get better rates elsewhere and we had a couple of um driving problems with that. Um we had M3 coming after individual members of the trust. We also had health partners, which is
032our current thirdparty administrator, being willing to give fully insured quotes to individual members to pull out. Um, basically they were cherrypicking for members of the trust. So, the governing documents were in in misalignment. So, we had a working agreement that didn't um work with the status of a trust. And unfortunately what would have happened is that if the trust were to dissolve uh there would be a requirement that every school district had would have to pay all of their all of their claims and Ashlin would be responsible for you even though that's not what the working document said. So we needed to align these things. So the trust agreement treats fund balances as pool trust assets while the working agreement implies district specific ownership and postexit asset u access to balances. So if I left
033the trust melon wash again if I did that and I left a fund balance it was understood that if I came back within three years I would have access to that fund balance. That is not um to be the case any longer. So the lack we had a lack of membership commitment which um there was we did not require members uh members to um enforce their commitment to the trust via a signing of a contract. We are going to be asking in the future that they do sign at least a three-year commitment to stay within the trust. Um this provided unfortunately what we call a death spiral. So, if people could get out when they could get better rates um elsewhere and if they could get back in when they wanted the subsidization that the
034trust was providing, this was just not going to allow the trust to ever be in a great financial um situation. So, we had inequitable stop-loss deductibles. One entity in the trust, the largest entity, had a $75,000 specific deductible. That is the risk corridor for every man, woman, and child on their plan. Other districts, mostly smaller districts, had a $175,000 deductible. When you think about that, if I am a group with 45 employees enrolled and I have $175,000 deductible, in essence, I'm responsible for the entirety of most of my claims with no insurance support. That led to negative balances and a need and the need for unsustainable rate increases over time. It also had our loss ratios spiraling out of control. Now that that deductible is that that's for our school or is that per per
035individual under it? >> That is per individual under it. >> Okay. >> So the um so the trust when you think about everyone al together we have 579 employees enrolled through v different all of the various organizations. So, the $75,000 deductible is um very practical. Um it is also lower than um if you went out on an individual basis. You would look if you were fully insured again like with Health Partners for example, their cooling point, which is the fully insured equivalent to a self uh specific deductible, would be at $125,000. So, we're not looking to go that high. Um, we're looking to keep it reasonable, but everyone needed to have the same level of stop-loss protection. Go ahead, Ann. So, our recommendations to the trust at their annual meeting were as follows. Move forward.
036Um, mandatory membership commitments. Um, we were going to seek time commitments of at least three years for all members currently in the trust. and new members will be asked for at least that same commitment and could be asked for a commitment for five years to create a rolling eligibility program. We right now have three districts interested in joining the trust. We are underwriting them. Um we're looking at Melon, we're looking at um Drummond and we are also um looking at Mustin. We have standardized health plan designs. The trust will be requiring all groups to offer the same two plan designs um which is an one is an HSA compatible highdeductible health plan. The other is a traditional PO to encourage costconscious choices. The new plans will shift some costs to the members and this is
037meant to encourage consumerism and health plan utilization. The previous plan designs will be offered on a grandfathered basis. So, what we've asked the district and the CISA to do is to offer the two plan designs, the price increases for this year, it was either a zero or a 7% increase to get to um to get to the revenue need for the for the future plans. And um that those rates either current or the 7% increase rates went to the high the new high deductible health plan. We've asked that the entity the employers have employ the their employer contribution will be to that new high deductible health plan. People will pay to buy up to the traditional PO or to the current plan and those rates increase by the product differential. So, for example, if the
038new high deductible health plan, and I'm using this example because it's easy math, has a rate of $1,000 single and I pay 10% of that, I would pay $100. If the PO has an $1,150 rate, I would pay my $100, my 10% of the high deductible health plan plus the $150 cost difference that in a month to be able to access that PO model. and then it would go up accordingly to keep your current plans in place which have 100% co insurance and for many of the districts that are in the trust they also have some HR or HSA dollars. Are there any questions about that? Okay. Our last financial control is we have asked the member uh member employers to not increase amounts provided for health reimbursement accounts, health savings accounts or cash and
039loo um and we ask that um all members of the trust will have one common stop-loss deductible. The carriers are responding to these requests as we speak and most of the districts have agreed that um they should be able to maintain their current contributions. >> So what's the rationale for not doing the in lie of >> what's the rationale for not um doing cash in loo? >> Yeah. um they and we're going to we're going to get to that, but honestly, the real rationale is it takes all of the um healthy risk off your health plan, >> right? But if if if an employee has a spouse that already has a better plan, whatever ma, you know, mandatory plan, I mean, are we going to say, well, you're going to take this insurance whether you
040like it or not? We're we're not um looking to do that. So what what we've asked is for right now um the trust members will not increase the amount of cash and loo dollars. So if you're offering cash and loo we understand that for a period of time while we creating stability with the rest of these changes that the district may want to continue to do that. >> What we are asking >> for cash. >> Yeah. >> You do not do >> no we were discussing it but we never passed it. Right. >> Okay. Um what we are looking to um to suggest to various members that do offer cash and loo and some offer quite a unique set of products with with cash and loot. Um some as high as $15,000. So um and
041we've got school districts that have and these these programs came in place a long time ago and have just been continued in a similar vein. So cash in lie of benefits in some is offered in a purely illogical fashion. And what I mean by that is if you have two married people working for the district. In some cases one person takes a family health plan the other person gets cash in loop while they're getting the same exact benefit anybody else would get. That's paying double. Also, the school districts on on the program in the Northern School District Trust have some of the richest plans available to school districts in the state of Wisconsin. Sometimes because of your HSA contributions or HR a contributions, you have 100% co insurance after the deductible in most cases. Um,
042and people are seeing very little actual out of pocket. So I the healthy people go on to a spouse's plan because it's generally not as rich as a school district. Also, they might pay more for um in private coverage. And um we're the the reality is is the the risk exposure to the school district when you've got no healthy people offsetting the cost, particularly on a self-funded plan, your medical loss ratios go up and up and up. So, we're looking at a way a path forward for cash and blue dollars. And I've sent to each of your district managers um different thoughts I have around that. And um we can talk more about that if if you'd like. Um we are looking very hard as we move forward with far uh to the pharmacy benefit
043management. Um trust members will have prescription drug coverage by one entity who will aggressively manage prescription programs. They're going to use 340B which is Medicare pricing um specialty assistance programs bio similar advantage formularies to bring down the costs across all entities. We also over time and again we understand that we can't do everything at once. We'd like to create standardization over eligibility. Some districts have allowed retirees to be on for life. Some have allowed them to be on after so many years of working for the district um for uh up to age 65 and then we may have some younger spouses continuing. Um we really like to get control over our programs so that in essence we can continue to um offer our active employees as great a coverage as as they've become used to.
044if you'll move forward a slide. Um, we eventually would like to bring um the same dental plan alignment. Right now, everyone has a little bit different dental rates and a little bit different dental programs. We're looking to um standardize those. That likely will not be this year. Um we just simply have had to put too much time, energy, and effort into getting the medical plan consistent. And um the last thing that we are looking um greatly forward to doing is working with the community hospitals and other organizations to be able to do some direct contracting. Um get some high quality low u lowerc cost providers that are in the area that want to do surgical bundles or physical therapy bundles. Um more virtual care when it's available. but keep the do keeping the dollars in
045the community but also asking the provider systems to um work with us and to make sure that we're getting the best overall yield. Um so we do realize that these are substantive changes for most of you. Um it does present material financial and legal risks for every member. Um so if the trust dissolves, we just wanted to make sure everyone understood this um that all members must secure new coverage by July 1st and most districts given small size and large claimments would face substantially higher cost as standalone entities even had plan designs remain the same remained the same as current um uninsured runout exposure. All claims u that were incurred before June 30th, not yet processed and paid, would be paid during a three to four month runout period without stop-loss protection, creating significant liability.
046There's also a direct financial obligation. This is required by state and federal insurance laws. So once you're self-funded, you are required to pay all those claims that were covered under your plan. Um and if the state comes in, obviously um it it doesn't look good. It's not a good look for any of the districts or members within the trust. And we believe that we have found a way to get the program to operate like a trust. Some members will be subsidizing, some will be subsid uh some will be subsidized. Um that's the way a trust works. Then we can continue to look at the program saying the overall program needs a revenue increase of 5%. Some of you will pay zero or 2%. some depending upon loss ratios. Some of you will pay up to
04710 if we used five as the example. But it will cause um more rate stability and give your employees the opportunity to be able to count on a plan design being around um for a lot longer and perhaps um a better way to look at total compensation packages instead of just so much going to health insurance every single year. So, do we have a any ballpark time frame on when we'll know exactly what our percentage will be? >> Um, we have provided rates this morning. >> Okay. >> Um, and to um the district and those are locked in stone. Um, within the next two weeks, we will know who all of our carrier or vendor partners are going to be and then we'll be able to move forward with open enrollment. the district would have
048to decide to by July 1st, honorable for >> no >> we would we would need to know essentially by the end of the month if possible if the district was remaining in um because you guys would have to shop as well um to find other other coverage. We want to, you know, we're very conscientious about the fact that we in in the perfect world, we would want to do open enrollment prior to the middle end of May so that we are not um trying to educate staff while they are no longer in the building, so to speak. Um and we have a stop-loss the our stop-loss carriers, our partners here are um are quoting based on the entirety of the trust as it exists today as opposed to I want to be out. I want
049to be in. Um it it simply can't we can't be doing that. >> So for an existing district like Solen Springs, this would be uh essentially a three-year >> contract. >> Yep. >> Okay. >> I did attach both of those documents. I don't know if the transition to Google Docs had some of the um some of the grammar, but I can re um resend some of the things that are I don't have some of the like USI is not over it on my copy. So, we if we need to send a a copy better. Um, >> yeah, I think Leanne had uploaded the original you sent us. Yeah. >> Okay, perfect. >> So, Ryan, I got thinking about the um so the deductibles and out of pocket. So, >> if we're we're switching over to
050the new plan or one of the new plans, does I'm assuming that anything anybody's paid out out of pocket already is being considered, but would the changes start July 1st or when it's September 1st when our our rates change or would it be possible to not make the switch to the new um the new deductibles actually till January 1. So, so if somebody has already, you know, paid their 4,000 family out of pocket and now and it was all one person. So, now we're saying, well, they only have to pay 3,700 and then it's co-pays after that. How how would that part work? >> So, the rates and partnerships will change on July 1st. um the deductible credit would be provided against whatever plan the individual would choose. So um but it but it would
051start over as would the new rates on July 1st. I realize that the district may perhaps have not changed premium contributions to employees in the past until September 1, but the rates have changed effective July 1st. So, we didn't have a PO before. >> We did not have a PO. We just had the >> But now we have the option. >> And you are not required to offer the PO if you don't wish to. You can continue to offer only the new high deductible health plan and then allow people to buy up to your current high deductible health plan. But they do have to pay the premium differential in order to buy up. >> I mean, would there be a reason why we wouldn't offer it to them? just more paperwork. >> Craziness of the
052board. Yeah. The bookkeeper. Yeah. I don't know that there's >> I mean it's just one more thing to offer an employee, >> right? >> You know, an option to me. So, >> so Ran, you're saying the rates would even though normally they don't change till September, they would be changing July. >> They will change July 1. So, >> and I I'm not understanding why you're saying normally they didn't change because I believe although you might not have changed your employee contributions, the the stop-loss rates for sure changed. So, I'm not sure how they >> Yeah, because we never had to change our our rates because then you have the, you know, the school year employees that we've already >> Sure. >> So, we're not all of a sudden we weren't saying, okay, now in June
053you owe $500 more in premiums >> because for your July August >> premiums. >> So I struggle with that a little bit. >> I'd like to see if there's a way that we can make that work. Well, the only the only way to make it work would be the district would actually um basically eat the difference for July and August and then you would take those months um and have them allocated over the remainder of the plan year. >> Sounds like more bookkeeper work. >> Yeah. And now is it is it going to happen every July 1 then? Is going forward then? Is that what they're looking at? >> So like if there's a rate change >> I can I can look in. I was not the broker last year or in years past, but
054I'm not sure what individual districts did. I do know your renewal date has always been July 1st. Okay. >> Even though the majority of you have calendar year deductibles. Um Ashlin, for example, has a plan year deductible. So everything for them starts over on July one. >> Yeah. >> I don't know how internally they're h handling that, but I I um I was prepared for the deductible credit conversation, but I there is not a way to off um offload the renewal until September one or until January 1. Well, my other issue then is is also because we're our fiscal year ends July 30th. >> I thought it was June >> or excuse me, June 30th. Thank you. Um, so how we book when you're talking about, you know, basically charging them the next year, but
055really it was items from the previous year and you have people that have come or gone. I don't know. I'd like to have some discussion within the trust on on how we can do that a little differently. I mean, we've been doing it for for I don't know since the 80s the trust has been in and then I know in the last 20 plus years that I've been doing it, it's we haven't all of a sudden had a great change in July 1. >> What it started in September then? >> Started September 1st. So like the new staff, new staff. So our benefits start September 1st. All of our benefits. >> When does their pay start for the new year? >> September. >> So if a new teacher starts and they chose to be paid
056year round, they don't get paid till September 1st. >> Correct. All everyone gets Yeah. is on the same cycle. So why is our year ending? It doesn't make sense >> because our well our fiscal year so our employees still get they get the benefit of the insurance yet in July and August but it's actually a like right now it's a 2005 2006 benefit and life insurance and long-term disability dental it's all the same same thing. It's part of their considered part of their pay. >> It's it's generally part of the teacher contracts. I'm very familiar with with that. Um I just I don't know how they've been allocating the pricing out because the renewal date on all these policies. So the administration fees change um each carriers in the past it's all been July one,
057>> right? Is it something that we just >> we paid it and then it just got pushed through the into theirs throughout the rest of the year >> like a distributed? >> We've never made an adjustment for the summer, July, and August. >> So, we've just been giving them the two months. >> Well, I don't know how it was handled within the trust then because our our our rates our rates within the trust did not change until September 1st. So even though the new plan was July 1st, the rates did not change until September 1st is that would that be something that was in the bylaws on that at all? >> Um >> I don't remember. I mean >> I will say that it was pretty um it was pretty wishywashy to be honest with
058you. So, I'm guessing, like I said, um I know Ashlin has a has a July, they have a plan year deductible, so I know they were changing their stuff. >> Yeah. And they're I mean, they're pretty new to the trust. >> Yeah. Everybody might have been sort of doing their own thing on this, but I right now the um the trust is in a challenging enough financial position to put the needed changes into place. Two months later is um we would have to allocate completely different rate increases to that. Because even though the teachers in that didn't we still had to put in for it our part right >> our rate our rate to MSDT did not change till September 1. So, we were not ch charged, the school was not charged a higher rate
059when our a rate increase began September 1st. >> And I'm not saying that that is part of the problem, but it certainly could be. >> But one suggest one solution you're suggesting is that the the district could pick up that cost for the two months and then get it sort of back paid throughout the rest of the year. >> Except with you have somebody that leaves >> then you don't need it. Yeah. >> Yeah. I I don't know. I think we Yeah, we have to figure something out with that. And I'd like to know, you know, with Joanne how that was worked in the past maybe. >> Yeah. It just sounds weird to me. I mean, >> but yeah, for me for married couples in the district, if you're getting coverage >> by one spouse,
060it doesn't make sense. Yeah. To to pay anything >> and we don't we don't do any of So, don't even worry about that. So, don't >> and we don't >> um Yeah. >> So, the health insurance we don't have anything. >> Yeah. >> Um >> Well, it sounds like we just need to start putting this at Jul because it doesn't sound like there's a way out of July 1 anymore. >> Well, I know that we always had the sign up had to be July 1 or if somebody was going to open enroll and start then we started them July 1, but July 1 was still at the old rate. So like like Mark and I and Linda, July and August, we're still paying the old what I guess what is being considered the old rate
061and the new They did not change until September for anybody for year round staff. >> And I believe that the trust has been with health partners for um a significant period of years and that may have been part of the reason that you were handling it that way. Um if we were to change vendor partners, there'd be there'd be no way to keep people on the same plan. health partners would not even be in play. >> So, and that will change. All of those changes would be July 1. >> So, this sounds like it's going to be a this first time is going to be a kind of a pain, >> right? But after >> but after that, it's going to cycle every every year on the first. >> Sounds like we need to adjust.
062>> Still going to be an adjustment making adjustment to payrolls. And then you have people that their last check is in May. So, if our rates are going up July 1st, then we're generally not finding that out until April, May, what our new rates are, then all of a sudden they can have, especially like our support staff, they can have basically all of their check have to be adjusted towards the um July and August premiums. >> And I I think that there I mean there's the potential of smoothing out that rate increase over 10 months. Um, basically like you do your payroll, but it's if if you're moving to the new high deductible health plan, those changes are going to come into play. Even if I've met my deductible, I'm now going to have co-
063insurance where which we didn't have before. >> So, um, until the end of the year until 1231. So, um, and I might have new vendors. So, there we can, you know, can you figure out a way to smooth the rate increase for that employees pay? Yes. But what the what the district would be charged moving forward would change in July one on July one. Otherwise, there's no way to make the trust hold. Well, the thing is if somebody leaves us first day of school decides they're coming back, is there something in the contracts that says something about paying back? Do you >> Well, we adjust their payroll according for benefits for the months that they have, >> but they didn't work for. >> So, like when we up the one that was kind of paid
064ahead and left, she's paying us for. >> Yeah. So, it be basically the same thing there, >> right? >> All right. That one's a big struggle in my head. I I would like >> I want to know how what the rest of the group how they're thinking of dealing with that, too. Just >> I mean, it's just you got to deal with it unfortunately. Well, and you um you're going first. So, um I I have a couple of these different board meetings scheduled um all of this week and then the next two Mondays. So, I've got one on Wednesday and I've got one on uh or two on Thursday um and then two next Mondays. I plan to update the trust members with the different questions that are brought up. This will be certainly something
065I send out to the to the members that um to say that this was um a question that came up um this evening so that they think about it. >> Yeah. And I think when we went to the high deductible health plan, we didn't switch plans until January 1st. So there was that >> and again now that we're all on similar health plans I I can't I could not make a recommendation that that would be allowed that again the trust is um is in a smuggle financially. This would have been had everybody been allowed to continue to do what they were doing. We'd have been looking at rate increases in the 18 to 25% range. Right. We're looking at seven. >> Yeah. >> Well, thank you very much for uh >> No problem. Forward. Any
066additional questions? I I know that I went through and a ton of information. So, I appreciate your time tonight. >> Thank you. Thanks. >> Byebye. >> All right. We're going to move on to capital referendum and budget update. There you are. >> Didn't know if you fell asleep or not. >> All so any um so just going through a few things here uh with the capital referendum. Um first things first, the concept design development. Um you know, working with RVA and Johnson been very productive. Um, and our last meeting was really trying to get, you know, priorities on uh what what we need to get done in our in our current facility and then trying to gather um some more thoughts as to our our additions, what would be a priorities because we were talking
067about two classrooms and then we're talking about the daycare and the and the wait room. And um just really looking at this is is you know, making sure that we're we're taking care of uh like the safety and security first, like the entryway in the office, that's one piece of this. Getting into uh the shop or the techad area, adding that uh separation and addressing the ventilation, that's another upgrades to um the the face room as well as uh our science classrooms. Those make sense. um as as far as some of the other ones that that's going to get into some of the questions that we'll have on the survey on on what is the what are the priorities that that others see in this. Um and then also taking a look at, you know,
068what people are in favor of. Are they going to be in favor of of that addition of of the workout facility and and the daycare or not? And then the classroom additions. So just there's a lot of things that are going into this. Um but based off from from those projections, you know, monthly and John Johnson is going to start compiling, you know, what what some of the cost projections are. Uh I did get a a sheet from them just to identify, you know, that that we can utilize uh for communicating to the the community as to where this is going. to front and back as Scott it today. Um and uh hope you guys um hopefully tonight if not tomorrow uh just so you can start to preview that and see where this is
069going. But just know that uh we're trying to really be strategic on how we identify it. So taking a look at the next one with conceptual site plan that new construction this is where where where we sit with it. you know, taking a look at at the uh issue with the playground and that V, you know, everyone felt like, you know, do we need to really spend the money in that when when we're doing fine with things right now? Um, and and same with, you know, our parking lots. I think the flow is just fine, but when we start getting into the issue with our secured entry in the office, that that's where we really need to focus it on. um the classrooms where we ended up. I think everyone felt that having we're going
070to add two classrooms that having it on the north side made the most sense. Um and then uh take a look at where the daycare facility and bookout facility that worked out best um costwise and whatnot having it on the west side. >> Is there actually enough room on that north side for two classrooms before that hill? >> Yeah. it it would require footing that would go down. Uh but they felt like that was the best option. So >> Okay. Yeah. I'm like >> that looks like that seems like a big cost. >> Yeah. when we start looking at other other locations like it's going to get some >> u I know that in previous we had it shape that would be going up uh to the west of the north end there uh but
071then you run into issues with with u windows and whatnot u you know so you know we can still shade things however so >> so Pete I've I've read you know and looked at all these plans plans and everything, but you know, just for me personally, I'd like to go through the school either with yourself or somebody to really point out, you know, this is why ventilation's bad. This, you know, just kind of do and make, you know, whatever board member wants to should be able to come in and at some point and do a walk through to take a look at all of this stuff. >> Um to to get a real good visual of it. >> Yeah. Um, >> hey Pete, I'm gonna call you back on my phone. It did go through
072just now. So, because her battery's about to die. >> All right. >> Are we there? >> There we go. We're back. >> All right. >> Excellent. Um, no, John, that that that makes total sense. I think uh walking through with Mark and myself, we can get a little more hands-on as to what's what we're looking at. And then are you thinking of doing a survey to help the board do a priority list or that or is that getting ahead of the board setting a priority list? >> I I would say that uh if having the the uh board go through these items and and developing that priority list is is necessary. Um, but then that's going to help shape some of our questions that we're going to be offering to the community. The whole thing
073with the survey is getting feedback to determine is does this make sense to go to uh, you know, to putting stuff on the ballot or not. Right. So, and that that's certainly stuff that we can and should shape here. Yeah, >> cuz based on what I've seen, if if we put out a survey that gives the whole soup to nuts, I I have a pretty good idea what kind of response we're going to get. >> Um, so >> Right. >> Yeah. >> No, I'm I'm with you there. And that's um and that was a concern from a number of people that, you know, we really need to pair this down a little bit. and and what is truly needed and and what are some of the wants and stuff that we can get away with
074um and and go about it ourselves over a period of time. So >> are we still have do we still have the funding like we were supposed to split the half mill every year one towards >> we're basically not having extra to use on >> on building anything more >> right pretty much >> well so what what we've had is we've been putting stuff into the fund balance can answer more of that >> have built that But when we're doing our basic budget, like this year, our budget was a break even budget. So there wasn't anything looking to put into fund balance from >> Well, I'm not talking about fund balance. I'm talking about >> Right. >> We used to have $250,000 to put into the facility every year. >> Right. And this year we
075did not have anything extra to do that. >> So the whole operational fund is going towards operating now >> period. So we are not going to see probably any more of that period anymore. >> That is that is an accurate statement. >> Okay, >> that's part of what we need to chat about here as well towards the end. >> Okay, >> so I'm going to start taking a look at at the next slide. So pad plan development survey uh focus Um, you know, we the big thing is really trying to get things locked in for a May time frame. Uh, if we're going to try to do a November, uh, ballot. Um, and that's where we have to talk about not only the capital, but the operational is then you go down another slide to
076the to the budget projections. uh using that model that I got from Barrett, taking a look at a number of different components based on our past five years and projecting into the future. Um that's that's where some of the stuff gets really concerning because when we start taking a look at enrollment projections based on your historic history, you know, we're anticipating that our our enrollment is going to start decrease a year unless we're doing, you know, some some really heavy recruiting from from other areas. But still, that's it. It's it's untenable to to really continue uh seeing the same level um of student enrollment and all of our funding is based off from student enrollment. So, >> well, that's when I looked at that, I I thought, okay, if we're if we're getting declining enrollment,
077and I I know we are. I mean, that to me kind of argues against expanding the school footprint, >> Right. And that's that that has to be all part of our decision making in here. And that's that's why I want to look at this as well. >> So uh the the thing to remember with this this is these projections are based on you know continuing to have 13 students enrolling into the 4K every year uh through the next you know five years here. So um yeah so that's something that that we just have to really wrap our heads around what is this going to look like, you know, moving forward. So, um and just taking a closer look at it, you know, with with our open enrollment in and open enrollment out, um we we've
078done a pretty good job of maintaining um a positive when it comes to our open enrollment in, but that's that could go either way here, right? So, I know the projection here is that we're going to get into a negative as we get closer to uh 30 31. Um, but I think that's it's all how we how we handle and shape uh moving forward. So, >> um >> yeah. Okay. Then when you start taking a look at budget projections and our um our expenses, overall expenses, they've been continuing to climb. Um we saw a pretty decent peak in there. Um that was uh with an 8% increase. We saw that uh jump up. And um also some of the uh components that are that are changing this is the open enrollment in and open enrollment
079out. Uh even currently when we have students that open enrollment out, we still maintain some of the funding from those students. Uh but good and bad is I know the uh legislaturator is talking about uh increasing the amount that's going out with open enroll students going out. So a greater chunk of those funds would be going with those students. Uh which could be good or bad. for us. If we're if we're on a positive side with students coming in, that's good for us. Um if we're on the flip side, it's not so good. So, um just some things to to really take a look at. The the other piece that I have in there, you know, when we start taking a look at what what's really impacting us, I've got later on down the line
080here, you know, just looking at Well, I'll I'll get there yet. Um anyway, so just with with our uh overall expenditures, everything's been going up. We've been seeing that. I think everyone has experienced that. Um especially when we take a look at CPI increases. um with with the next one with with our revenue uh you know based on our our history and state aid and federal grants uh we're expected to see a decrease in state aid and equalization fund um uh Kevin Mullen from from Barrett he works with us pretty closely saying that we're we're going the way of of other districts like Drummond and and Northwood where they receive no aid and that's based on the property valuation in our in our district. Um saying that, you know, the most that we can go
081down in state aid is 15% each year. Uh but he's anticipating that we will continue down this course with uh receiving less state aid. Um and I I kind of want to have him explain it a little more. said, "Actually, once you once you get to that point of no state aid, it's actually better uh for for the taxpayers, which I'm like, okay, I don't understand how that is the case, but um I I know that taking a look at >> where where things are projecting, I mean, it's >> it's not going to be easier. So, >> wrap my head around that one either." >> Yeah. I don't know how that would work either. I mean, you're not getting funding in. So, who's paying for it then? Obviously, the taxpayer. So, >> right. >> Unless
082they're getting a >> huge cut on their state taxes. >> Yeah. Yeah. No, and I think I need to get get him to explain this a little better because I, you know, when we when we look at it, you know, me and I and I talked about that too, like with Northwood, how do they how are they doing at you know, being that they get no state aid, you know, they're they're managing. So, I don't know. It's stuff that we have to really kind of h in on what does this look like? So, >> okay. >> Yep. >> Um and the next one, and you kind of were hitting on some of this, Brad, with with our budget projections and looking at where our fund balance is and where that's going here in the near
083future. So, >> yeah, because I haven't seen it below 2 million in a few years. >> Yeah. And that's trying trying to change the outlook on this piece. That's you know what what I was saying last year is we were basically at that cost. We're going to start seeing some some decrease here. So and then finally just really taking a look at it with state staff wages and benefits. um you know trying to be fiscally responsible you know and be equitable and compensating our staff members but you know at some point in time we've got to take a look at how how we're funding this and what what makes sense as far as increases. Another piece you know the thing that we're talking about tonight is you know you you look at the last uh
084five years and our health insurance and noticing how much health insurance has gone up. you know, that's that that adds up to 57% increase that we've seen with health insurance. So, that that's hard for us to really, you know, manage, you know, over the long run unless we, you know, things get under control with this um with the trust. So any so I guess it comes down to what are some steps that the district uh can take to reduce the over cost uh and still maintain you know academic excellent academic instruction. And I think some of this might might have to be with you know doing some more you know sharing of of particular staff uh trying to to be creative in in how we're providing some of our services. It's not looking fun. Um
085>> and I think that might be something here uh as we get uh into June even in doing you know maybe having a a retreat uh and just really kind of looking at what what is it that we we we are trying to achieve as a district and how do what are some options that we can do to mitate some of these these concerns. Um, I I I don't have a a great answer because there's many different ways, you know, districts could go, many different things that I've seen other districts do, but I think that that would give us some time to really wrap our heads around it and try to really uh understand what the the potential positives and negatives could be with this. So, >> have we looked into like our classrooms and
086are we keeping everything that the way it is for this next year? Have we looked into that at all as far as >> Right. So that's that's what we're trying to look at as far as some of our staffing, but then also getting them to you know what what what are some things that >> we want and I and I feel like we need to have more more of the priority from the board as far as >> how do we want to progress with staffing and programming and whatnot. So, >> well, I mean, like having a classroom with two people in it, you know, I don't know if that's going to be that way again or are we getting more there? We have um you know, we have a couple things that I think we
087can tighten the belt on, honestly. >> Right. And that that's that's what I'm getting at is, you know, looking at it with with the board with you guys uh on what what makes sense and looking at different options. So >> yeah, because I don't know how much we can discuss here right now is that. So >> maybe it' be a close >> session item come the next meeting because don't we have to when do we have to have contracts? >> Yep. So contracts need to be out May 15th. So >> Okay. So that's Yeah, we got to talk about that very soon. Okay. >> All right. So, I I can certainly put that on the docket for uh our next meeting here. So, >> all right. Thank you. Anything else on that? >> Uh at
088this point. >> Okay. All right. School perceptions survey. We did do it. Okay. >> So, we did do school perceptions. uh previously and talking to them if if we're planning on doing this. Uh he gave the timeline um in order to go to a November and then also uh provided a proposal in that sense. So guess that's it's one of these questions as to is this something that we're going to push forward with is or have a a greater discussion on what this looks like. Um, and I guess that's that that's up to us as well as far as what what is our final objective here is November are we looking at shifting gears and pushing it out to more looking at a couple different questions. So using them, we're looking at what >> it's
089going to be roughly $6,200 for survey. >> Does that include the postage and all that per survey that they're talking? >> I don't think so. because that's what I'm looking at here. I mean, I see the three the four phases pricing, then the gives extra beyond that. >> Prepaid postage envelopes an additional six each. >> So, no. >> Yeah. Plus the paper entry for that $180 per survey, >> right? >> Plus 79 cents for mailing it, >> right? >> Prepaid. That's just to get the envelope is six cents. Then you got to pay for the postage which is there 79 cents which is going up in June. >> I know it. I know. So >> it's going to be over a dollar pretty soon way. It's going >> right. >> Um we have a lot
090of discussion before we can even consider doing something like this. And and just my opinion, I don't think November is >> obtainable. Attainable. I I'd say the earliest would be next April in my opinion because of the fact that >> just with you Pete leaving us in June and then throwing somebody new into the mix. I I don't want to three months they're over their head that quick. I don't think I don't think November is going to work for us. >> Does everybody else kind of agree there? Yep. >> Right. And and I would say even with you take, you know, a closer look at some of our our budget stuff, I think that is probably wise as well. So, >> yeah, because I I hate to spend another $6,300, you know, when we're not
091really even ready. I don't think I think we'll be even close to being ready yet. So, I I think we push it at least until next April >> as far as voting for a referendum. >> Sure. >> If it doesn't go beyond that, I don't know. We'll see. We'll see how it goes. Maybe we can find some other options. I doubt it, but you know, >> that makes sense. >> All right. Anything else on the school perception survey? They do a good job and everything, but you know. >> Well, the last one was >> that was thrown out there way too soon. >> Yeah. And >> yeah, that was that was a wasted. >> The last survey >> and understandable and that that's where I'm talking about, you know, communicating some of this stuff out
092to the community. >> Yeah. I mean, I'd rather do a survey next January or whatever. >> Yeah. I mean, we we would have to do it in in the fall here. >> Oh, okay. But even still, then we could get most of the information out to people before that versus >> throwing it out there. Oh, hey, referendum, >> right? No, that's understandable because if if you're looking at April, uh you have to have a resolution passed by late uh January. So, >> okay, >> that that would make sense here. >> Okay, sounds good. >> Next one. Lake Avenue construction project, >> right? Uh so Lake Avenue construction project uh is something that uh the village and uh Douglas County Land and Water Conservation have been working on. They put in for a grant. They received
093it. Um uh Cameron from from Douglas County reached out to me about getting bids for uh a stairway to go from the the gradient of where Fifth Avenue is or uh Lake Avenue is rather and uh we're coming down to Fifth Street and so putting it out there to a couple contractors. Cameron assured me that it is not on the district to pay for that. It is through the the grant that he has. >> Lake Lake Avenue, that's the one at the end of the softball field there, right? >> That is correct. So they want So where's this >> is the curve? >> So So it' be coming down that gradient because what's been going on? >> Oh, the where it's blocked off. >> Yeah, >> right. That's exactly it. So uh because they're going
094to be clearing up some of that uh some of the asphalt there. Uh, I know the that uh uh the Eagles Academy group is going to be working uh with them and planting and and putting uh foliage and stuff in there as well and just uh really beautifying and taking care of some of the the uh erosion that's still occurring on on Lake Avenue. Uh and the other piece of that with the stairway is is taking taking away that right now people have worn a trail across corner of of someone's property and just trying to alleviate that as well. So, >> so the um the project that we partnered with the county that >> the erosion >> didn't work out exactly like we thought it would or >> Oh, no, no, no. That that was
095fine. Where they're seeing some of the erosion is right along Lake Avenue. So, it's coming down there. >> Okay. >> So, when it's reaching us, it's fine. That that actually looks good. >> Oh, it's before it gets to us that they're >> That is correct. >> Okay. So nothing we really need to worry about. Just kind of moreformational. >> That that is exactly right. So >> okay, sounds good. Anything else on that one? >> Not from my perspective. >> Anybody else have questions on anything? Okay. 4K programming proposal. >> Okay. Um so I have it there. You know, we've talked about this a few different times. Um, and th this is an option. Just thinking about this with with our fourpers, you know, and and thinking about our enrollment. Uh, I still I still think
096having our 4K students here is as much as possible is in our best interest. Um, and what it did was taking a look at a way that we can uh do this and not add staff. Um, and I that's where I think I came up with a a pretty decent solution. Um, and this person is is uh willing to do it and and uh actually it works out good for her as well because she was right at that student teaching phase. Um, so she'll she can get her emergency license and complete her student teaching and get taken care of as far as lure is concerned. So, >> so 4K would still be here. >> Yep. >> Yes. >> Five days a week. >> And who? And Angela's doing it in the morning. Is that >>
097She would do it in the morning. Yes. >> And in the afternoon, you're going back to combining. >> Yes, that is correct. Uh, a fair amount of that time would be napping and whatnot. Well, because I I mean the problem as it was presented to us was was mixing the 4K and five >> 4K and then 5K has a specific curriculum and it right >> seem you know won't it still interfere even though it's that afternoon? >> It it won't simply because most of the instruction will occur in the morning uh and then there are specials that occur in the afternoon. that what different specials >> like pure art and PE and other courses. So, >> and 4K and 5K put together you I mean that's not a problem. >> We we've been able to
098to mix it up uh so far and it's it's worked out fairly well. So, This was just a a thought here in order to try keep our four carers and get more instruction and get them up to speed when they come into 5K. So >> what is what is Angela normally doing in the morning? >> Uh she is at the daycare operating stuff there and I think utilizing her more so in this sense is beneficial. uh to the district. So, >> okay. Then would she go she'd go back to the daycare in the afternoon? >> That That's correct. >> Okay. >> I like the idea. >> Yeah. Well, if you go down to two days like this is that I know people are looking for three-year-old kindergarten >> right now. >> I mean, my offers
099it >> but like we have no funding for it. That's the problem. They don't get funding. >> No, they don't. But they also have Jack Link. So, >> right. >> Just saying. >> And a couple other >> Yeah, a couple other bigger businesses than that. >> Have you floated this proposal with u Angela or >> Well, both Angela and and Taylor. So yes, I've I've spoken with Angela about this and then uh Ann want to talk about Taylor. >> Um yeah, after further conversation with Taylor, I mean that was the biggest concern is just that academic piece and providing that separation so that can happen. um the afternoon as it currently sits would um it would be okay to combine those two classes because it's more social and um the specials are taking place. Um
100after yeah and then talking about you know having a day off and here and there um she said that if it was to be um the split as we have presented it that she would say no concern with it. >> Okay that's good. Where would 4K be located in the morning? I think >> um so >> so we took a look at and I think we can utilize the the classroom in the front corner uh as it had been utilized in the past just moved to >> okay so special won't be there anymore >> okay >> special ed move again >> the special ed classroom can be moved again Uh yes uh we would probably be relocating individuals here. So >> okay trying to minimize that as much as we can. So >> anybody else
101have any questions or anything on that particular topic? Okay moving on. CIA 12 shared services contract 2627 year. >> Right. Um so just taking a stab at this. Um these are some of the services that we've been utilizing. Um and also looking at how we're um how we're providing uh support and uh benefit to our our staff members here. One caveat that I want to bring to you is on the uh instructional coach, that's that district leadership support. Uh the cost for 21,600 is actually covered by a grant that we received. So although that adds up under the C sub bill that that is all paid for by grant. So instead of 75 we're looking at 55 out of pocket right around there. So what exactly are I guess I don't know um reading and
102math specialist. Yeah. >> So, one thing that that as a district, we still do not have someone with uh what's called the three uh 317 license um which is the reading specialist. That's one thing we have to maintain. >> Yeah. >> Um and I think it's still wise for us to have um not only the the the reading specialist, but the the curriculum and instruction support. Um, so we're able to split 10 days between those two items. So actually I got just a little more than that. So I know math we're trying to wrap that stuff up. We should have um I said we needed to have these proposed standards uh by next month for passing, but we're continuing to work on our scope and sequencing instruction pl >> early learning collaborative. What is that?
103So that's again. >> So So the early learning collaborative uh we're not we're not paying for that. We're not going to look at that next year. What ended up happening is is the the uh the in instructional coach stuff that you're seeing on there that's paid for a grant this past this year uh was placed under that just so that's why you saw that check mark there but we're not actually purchasing that that service. >> Okay. >> All right. Any else have any questions on this? And this one can be held off or do we need to vote on this one tonight? >> Um, no. It it can be voted on uh at our regular meetings. >> Okay, sounds good. >> All right. Dugout repair. >> Okay. Um, so as we know, the dugout uh
104by the Little League field uh was dismantled last year. Um, and and has been in pieces since that point in time. Uh and with with winter arriving and and the cold, uh it was rather challenging for us to try to put it together then. So, we uh chose to hold off until now. Uh I think the weather is is work, you know, cooperating much better in the fact that we can get things uh put back in place. um and Mark put out to a few people for uh you know for a bid to repair that and we've gotten the one back as you see and the cost associated with it. So >> do we know what the timeline if we approved that what it would be? He was gonna done before the ball >> just
105to clean up >> because we start practice >> uh Friday, May, >> right? Pretty much everything. I think the the roof with we'll have to take a look at stuff, but the the the cinder blocks uh nothing was broken there. So, I I think there would be minimal cost for purchase of stuff. So >> Dustin was looking at getting at it ASAP because he knew that we have fall starting. >> Do we want to vote on that one tonight so we can get on it sooner instead of two weeks from now? >> Certainly can. >> So I know because I'm coaching the teams that use that field that we start practice May 1st and so typically we don't use that >> dugout. We just use the one um >> Right. >> Unless we're like scrimmaging,
106but then our first game would be starting in June. >> Yep. And that that that would give us plenty of time to get this taken care of. And I I know that's that was Mark's uh thought behind this as well that uh as long as you're practicing that that dugout won't be used, but games that's where it needs to be. >> Something needs to be ted. >> Somebody would like to make a motion. I'll motion. >> I'll second. Any discussion? >> Have we looked into any form of self-help on this? I mean, I guess Nick proposed doing a construction for next year, but I I don't know. >> We did talk about >> the when it happened, >> right? So I I would say um if if it was a uh if it was a
107wood structure that would be one thing but masonry is a totally different thing. >> Consider it. >> This is labor only that doesn't include >> I was thinking for the most part because most of the block is there. >> Right. Right. That's right. Because the block is there. So it's mostly the labor and probably the cement. I think this was the final of the total that he was estimating. >> And he and Mark did reach out just trying to find somebody that does mason work anymore was very difficult. several different angles. >> We weren't coming up with anybody that >> also in the meantime that it gets >> what do you say >> ribbon >> if we're practicing during and it's wonky. >> Well, I mean if you're not practicing till first we pass it
108tonight and if he starts he might be done before then. >> Yeah. I'm just saying if he's not done that it gets because I like to think I'm super, but with like 25 kids down there at a time and there's feral siblings that I think if we can make sure it's like ribbon up and secure if it's not done would be in our best interest. >> Okay. Any more discussion on it? All those in favor? >> I. >> Any opposed? All right. Passes. All right. We need to convene into close session. >> Um, >> did you have any >> Well, we don't have there's no >> open. Well, except that was part of the meetings. People could >> Yeah. >> openly discuss things if they want, >> but there didn't have to. >> All right.
109Looks convenient to close session pursuant to Wisconsin statutes 19.851C to consider employment promotion compensation or performance evaluation data of any public employer over which this governmental body has jurisdiction or exercises of responsibility. Make a motion. >> Second. >> All in favor? >> We are in close session at 7:45. You're a