001is what it is. What's your sister do for my project manager >> in Oaklair? >> Send a resume. >> Yeah. >> All right. Call this meeting to order at 6:01 p.m. for committee as a whole meeting. Roll call. Scott >> here. >> Carolyn >> here. >> Britney >> here. >> Myself here. John is absent. Can I get a motion to approve the G meeting agenda? >> Motion second. >> All in favor? >> Any opposed? All right. Next. Uh, is that right? Okay. Student staff recognition. Nothing. Right. Okay. 6030 6090 day planning. There's any questions there. >> So, it's just you and I going through the meeting. >> Yeah. >> Is our homecoming dance with North? just >> anybody else have anything on that. >> My kid was pretty excited about the uh fire prevention day.
002>> Yeah, they had a lot of great information. I was able to sneak down there and kids really enjoyed it. >> They did a great job putting that on for them. Very cool. >> Next. So, is this your second time? >> Yep. >> All right. You are up, sir. >> All right. I will keep it short and sweet, too. But, um, well, one, Jason Plant, Mark, and Johnson. I most you guys know, but um I think was it July that we were in here? It was. And then we disappeared into a cocoon. And we thought we'd better come back and at least tell you what we've been doing so you know that we've been doing something. Um, so we had a little kind of pre-kickoff meeting in August. Um, then the group came up at
003the end of August and the engineers and architects spent um, a better part of a day or two going through all the nooks and crannies and skeletons that are in all the closets and all that kind of stuff. And so we're not done with report, but we thought we'd just kind of come in today to kind of show you what it's going to look like, feel like, kind of give you a status update. The goal of everything is that by the end of the month for your 27th meeting, is that it? >> Yes. The 27th meeting, we'll come back. We'll have the full building analysis done with pricing, priorities, all that kind of stuff, right? Um the next step after that will be going through and meet with teachers and staff about space needs, right?
004So, we're going to evaluate the building first. Then we'll say, hey, you know, what are we missing? What do we have? What's not working? Then we'll after that, we'll create options for that. So, you have kind of the do nothing. Here's your building maintenance. Here's kind of your pipe dreams. Then we'll start combining and looking for options. So it'll be the the first step though is kind of the the building 101 if you will. So um and we'll just kind of click through. I'm not going to go through this in detail, but really when we come through we look at everything starting with the site and we'll start uh identifying sorry. Good grief. >> There you go. It wasn't doing it at first. >> All right. >> We'll go through the site. We'll start identifying
005any any issues this that things type of things. Then we'll go into the next page there. Um is kind of the condition of the pavement. We'll go through and do an analysis. We've done an analysis for all the roof structures, when they were done, when they need to be redone, all that kind of good stuff. And so go through every kind of portion of that. Um, and the study gets to the age of the different additions that you've done over the years. Um, then there's a map that gives you kind of what all the rooms are, you know, what room 101 is, what room 102 is, all that type of thing. And then from there, some flooring plan analysis that will start saying, hey, bad carpet in here and bad tile over there. This is
006good. That's bad. All that type of thing. So that will start um digging into kind of that area. There's a structural analysis. Um obviously I think we all know there's a little bit of concern about some stone load type thing. Um so we'll talk about go through that those types of analysis. Um then we'll wrap up with mechanical, electrical, and plumbing. Um so you'll have all those types of things all kind of broken down. And then from there, bunch of pictures that correlate back to um areas of need and stuff like that. So there'll be pictures of crack floors or whatever the scenario is, right? Um and then at the end of it, we'll come up with the pricing and the pricing will be broken down into those same categories, but also a one to
007threeear need, a three to five year, and a five to sevenyear need. So you can kind of say if you did nothing, here's the stuff planning wise. We have what $200,000 worth of maintenance over the next couple years of of stuff that we think we need to do and kind of kind of use it at that plan. Um so that will be kind of the the building analysis portion of things, right? And then uh like I said after that we'll get together with the group of um people teachers. We got to identify that with Peter and and the leadership team um start talking about space needs and all those types of things and we'll kind of create options from there. Then ultimately, you know, at some point um we'll start that in November. So let's
008say November, December, we'll kind of come back and have another conversation. So let's say by the end of the year for sure, we'll have different options laid out, broke out, that type of thing. Um and that's probably the time that the board will I mean we'll go through everything in detail then. Um, but that's probably one you guys will start have to grappling with. Is there a referendum in the future? What that might be, if there is or isn't. Um, if there is, you know, should we go through the the community survey process? We'll answer all those kind of questions and walk you through. >> So, there's uh two referendum dates next year. >> So, on the quickest um obviously is April. So for April, we'd have to be a January resolution date. I don't
009I can't speak for you guys. I don't know if that's I mean that seems pretty quick. >> Pretty tight turn. >> Um so I was never kind of in the mindset that it was going to go that quick because I think um based on past history, we really want to spend some time talking with the community about whatever the solution is, right? So if it's November, if you guys decide to do anything, um we have till August. So that gives us a lot of time. So maybe by end of the year you guys kind of start having some vision of what might be right. Um then we can go and do a community survey during a good time of the year. We don't want to do Christmas. We don't want to do the summertime. So
010you know that uh February, March, you know, kind of time frame works really well because then we can get those results back. We can have community engagement. We can go through results. if we can tweak whatever, you know, if it comes back and whatever options we're thinking was a good idea and a test bad, then we know we got to re it gives us time to kind of redo whatever we think about, right? Um, so it's kind of just super big picture. Obviously, there's no mandate that you go referendum and you could take that as a as your maintenance plan and that's your maintenance plan for the next couple years. or it could be, hey, we're going to go in April of 27th, you know, so that we got till the fall of January to
011worry about it. So, um, but just big picture, those are kind of some data points for you guys to kind of consider. Um, so that's really just kind of the quick high level update I wanted to make sure you guys didn't think we left and went in a vacuum. Um, RVA and the and the engineers have been doing quite a bit of stuff. The summary of the the report so far is um, the group has done a really good job maintaining stuff. There isn't any huge like oh my gosh moments in the study. Um there's certainly little things here and there and I mean they little things add up but it's not like there's oh my god your whole mechanical systems got to be you know there's none of those kind of big aha moments.
012So that's good. So the the maintenance part isn't a isn't a huge huge number. Um, and so I think, you know, you do probably have the opportunity that if there's a space needs of some sort with some maintenance stuff, you know, and a referendum is not, you know, I guess doesn't have to be a $20 million solution, right? So, you got some options, I think, which is good. You know, a lot of times when maintenance, you know, uses up 80% of your bonding capacity, then that makes it tough to pass a referendum because nobody sees or feels some stuff. So, I think there's opportunities depending on what needs you guys have kind of coming up to maybe craft something that's reasonable, that's, you know, fiscally responsible and and still maybe has some good solutions for
013you. So, that's kind of the the big picture update. >> I know it was super quick and not too much detail, but any questions or thoughts or >> So, the snow load one, the structural one I just had a question on real quick. Um, that's part of the original building, I believe, for the most part. I mean, Mike kind of went into both. Was it just never designed to hold that much load or >> Well, I think if and I'm not a structural engineer, but I think what happens over time, and Aaron and Jamie kind of mentioned it today, is that um code frequently changes. So, um, it probably was within code at one point and code just changed and now it's not. >> So, it doesn't necessarily mean that you've got a huge structural
014issue. Um, it just means that it's different than what it was back then. >> Does mean that if we do some work, we probably have to address it if it were in that area kind of thing. Um, but it doesn't necessarily mean like, hey, you got a structural issue in in 10 years that walls are falling down or anything kind of like that. so to speak, right? So, um I think more times have changed from from the from the different additions to where we are today um more so than than anything else. >> Well, I know that's the area we had the problem. >> So, >> I think there's some flashing challenges. Flashing is another area that uh flashing details have changed dramatically over the last like 20 years. And so some of the moisture
015cracking issues that we see a lot of times are okay. >> It was flash was done then back then and now if you look at it like oh my god we can't do it that way anymore. So um we get into that. Yeah because that that's I mean you're talking the structure over here but then what what you're getting into Jason is more so with their with our high school uh gym and how things were done there. >> Um some stuff may have to be addressed sooner than later. So yeah, good question. I think you know we're going to Sparta right now and they have a structure issue and it was it was such that that had to come down because it was an issue that was you know kids safety in mind there. >>
016Are we looking at to beef that up more just more bracing most likely? >> Not sure what the exact solution will be. I think we'll work through that detail. the the U architects and engineers met with them briefly today and they're just kind of going through some yeah there there was no huge concern on that area. So >> I think a do nothing thing is still and I we'll have to go through and really analyze that part though. But >> it wasn't like >> being that we had an issue there and we did have some sage and it supposedly went back to normal, >> right? >> But you know that's a lot of snow a little low post now that we have the um I don't know are the do we have the um solar
017panels in that area? So in in that specific area, no balance there off uh different directions, but not in that specific area. So >> um >> because that's just going to load the right war. >> No. Yeah, absolutely. And I will say when when they were here, that was that was a a concern that was brought up to us saying that this did happen, you know. So >> the solution for that is that what will be part of the October 27th? Yeah. Yeah. If we think that there's a need to brace it or do whatever, that'll be in in that report as far as pricing and what that solution is. >> I'll say some of it might depend on maybe not what that I was going to say if there's an addition or something like
018that. Maybe there's reason that that will catapult that to the you know to being a a higher priority because maybe require us to do. know where that issue was. I don't I don't think any addition would generate, you know, that kind of response, but Right. >> I was a record snow year, too. >> Yeah. >> So, but yeah, they'll all be on the shopping list of maintenance stuff. >> You guys have any questions? >> Well, thank you. >> Wow. Easy. >> Yes. >> We're good. >> We'll see y'all on 27th. I s I have no idea how this first two times I came up here I was down in you know I was down in pray or somewhere which is obviously a opposite direction of here and then came up here and now I was
019in Spooner all day yesterday or today and I'm in Spooner all day on the 27th I'm like that just never happen so I appreciate the timing of your board meetings it's really perfect awesome all right thanks good see you Thank you. Thanks. >> All right. Employee sick bank use. >> You want me to talk? >> It's a committee. It's committee meeting. Um, so essentially after talking to many of the employees in the district, I I think this was all included probably in your packet. Um, we'd like to see some changes to the emergency sick leave bank. Um, as of right now, you have the current policy, but you can't contribute it to the bank unless you've been here for three years, which is uh 20 takes out 25% of our employees with the high turnover
020we've had lately. So that eliminates 25% of the people that can't participate in it. Um, so we're asking that that be removed along with the fact that you have to contribute to the bank to be able to use from the bank. Um, we feel that if someone needs it that we are willing to give to it um without a stipulation that we expect that person to give. Um and then we would like to see a process developed to officially opt into the bank. Um whether it's at the end of the year we receive a thing that says this is how much sick time you have left, how much would you like to contribute, here's what you can contribute. Um but a more for formal process for that to happen. So I do have it, but
021I submitted a list of employees who signed and some signed after um along with I forgot to give it to her till today, but two letters from people. There's about four or five people that I found in the district that have contributed. As of right now, the rest it sounds like has probably retired or moved on. Um just kind of asking for you to consider making some changes. This is a time for dialogue and questions. So, >> how many I was meant to look to get how many sick days? They get five per year and how many can roll over to the next year? >> They they get 12 per year. So, the brand new people start out with four and then they earn an additional one each month up to 12 in May. And
022then each year after that we all get an additional 12 at the beginning of the year. The max that we can acrewue is 140 days and say you were at your 140 for like I come in this year at 140. >> I still get my 12. So I can use those 12 this year before I cut into my 140. But at the end of the year if I have 152 left I Right. And that and then there's um when people retire, if they've been here 15 years and hit um 55 and they go into Wisconsin retirement, they can have that rolled over into a sickly bank and we're at the bank is at the 200 at the 200. Right. >> So current The bank is maxed out right now. Is that >> right? But we
023still the max usable days. Correct me if I'm wrong. The max usable days is 200. But say someone has not put in or they haven't put in their their five, they can still put in so they can be a participant. It's still that that max is still at 200 days if that >> but nothing would ever taken out until it goes below that basically. >> It's still coming out of >> if I gave one day I would still lose that hour but the bank wouldn't build >> correct >> is what you're saying right? Yeah. you're kind of opting in or you're contributing, >> right? >> The number didn't go up, but you still gave your ded >> and then um I think it said we have to have participated for five years >> before we
024can actually um put in a request to to participate if we read the dates. >> Yeah. And so like I mentioned the 25% that's people who haven't been here three years to even contribute. When you're looking at people who haven't been here well essentially eight years you're looking at a larger percentage of people who aren't eligible to use this. So that would be the first like the main ask. The second part of that would be if this is like some concrete thing that we can't change. Like to me the word bank is like okay if I give her to my savings account, she can use it. Then we I would like to see the district have some sort of donation thing. Like I think of it like I watch the school board meetings and last
025month somebody came in and said here's $500 to delinquent lunch accounts and we don't say well you can only give this to someone else who is who has paid on someone else's lunch account. So, if we could develop some sort of donation thing, if it's not the bank that we could give when people are in need, because if I'm willing to give up my sick days, it seems weird to me that we can't give those if we'd like to if someone else is in need. >> So, that just for like vacation vacation >> to another person. In the past, we've allowed people to um donate the personal days >> personal days >> to someone but not the sick days because >> and that's not in in policy, right? because that's usually was a special request
026that has my initial things like this is like even just looking at the three years I think it's reasonable to keep it at three years so that that person can like build up their own sick before like just donating to this. So that and then they have like showing a little bit of longevity of employment at the school. Do like are we actually convening these meetings with the high school staff, elementary staff? >> We actually have not had anybody eligible request for the sickly bank for several years. Okay. So, the last time we did, Yahoo had a committee put together that that went over the regulations through the process. And I think I shouldn't say my my assumption is that originally the thought process you know by not making it immediately available to people was
027to establish some time within the district and it becomes a financial can be a financial burden on the on the district when we're giving away the sick leave days. But couldn't it also save money for the district if she gave a day and I took it? That's she she gets paid quite a bit more than I do. So, but if it's >> if the person is taking the person that's taking it is less. So, it's like hard to say it could it could cost the district money because it could save the district money too, >> right? It's a catch 22 there. But it's also if you have no sick days and we're already paying for a substitute and then we're doing using the sick leave days then that budgeted in already every sick leave is
028budgeted. >> It's not it's not part of the budget. Could we allow like they can't donate till they're at three years but circumstances under that three years and something happened put up, you know, a request in that the committee could meet on and like I mean there's the days allowed like the five days versus obviously not like maybe the 60 days cuz they life happens and we still can have some compassion and things for people. >> What brought about this? I'm just >> um I mean mainly it hasn't been used in years and so we started asking around who even works in this building that's could pull from it >> and like I said I think I found four or five people. Well, I didn't obviously ask every single person, but the majority of people
029that I asked, there's not many people who could actually utilize this at this point. >> So whether we say, okay, those five people can utilize this bank or however you might know the exact number, how many are fully vested in this? Um, but the people who are invested, I mean, a few of them have said, "We want this to be utilized by our co-workers and staff because it's hard to say when you don't when you aren't inside this building, but we take care of each other actually very greatly." So, I think that is probably a big part of it is that I look at it like if I'm giving something away, I've always like lived by the motto of it's not my decision of how that person uses that money, time, gift, whatever that is
030their thing. So, if it's on if it's in my heart and things to give that that >> Yeah. questions. Anything else that you guys want to add? >> I see you underline. Can you clarify this? The maternity may not >> I don't know who did that. Somebody did that while it was in the teacher's lounge and I don't know they didn't put their >> and to me that's just extinuating circumstances with the pregnancy. >> Yeah. It would it would go above and beyond any age. >> Yeah. Yeah. I'm not sure who wrote that note on there. They didn't because that was just a number. >> Right. Right. So that that's why it's there because it would have to be some >> Yeah. Exactly. Hi, I'm Michelle Egan this hour and I'm the reading teacher for
031title one and I've been here for six years. And even though I've been out with lesson stuff, I would still have time that I would like to almost even donate and not expect it back at this point in my career because um if there's people in need, I'd like to help and I've enjoyed being a member of the school community and I want to give back. Um, so I would ask if you decide something, you leave it open for debate to come back and we can share more ideas. >> Yeah. Like I said, even if it's not necessarily changing this family or this this uh policy, but to have let us somehow donate to the people that need it, whether it's developing new policy or what that looks like. So, >> and you said nobody's
032used this in might be one of those things where you take it on a case by case basis. >> Well, that's what it is already. >> It is a a case by case, but I I think what we're getting at is the access. >> Yeah. >> Is is what's being requested, right? Because that that's what's the barrier here. >> So, I'm something new is possible if you don't utilize that. That's up to those people. But >> right now, I know there's A lot of people besides myself who would have been if they could have that to support. >> Well, the thing is like right now we're at 200 days and whatever you give is just going to go away from that 200. >> Well, not necessarily to that bank. If we can leave it open
033for debate, establish a separate one. If that's frozen because others own it, we understand that. >> Yep. And and and I I I appreciate it. I I would I would hesitate to to start another one because then it just create it creates more confusion. I I mean that's that's just my thoughts on this matter. I think we should take a look at or or at least have the conversation on how this is utilized. So that that's what you guys are bringing forward here. >> Absolutely. >> Is it the fact that you don't not many people know about it? Is that why they're not >> Well, like I said, 25% of people haven't aren't even within their third year of being here. >> Yeah. >> So, even if they do know about it, >> but you
034said there was only five above that. So, that these are those other people just aren't putting into the bank. Is that >> after three years you have to give one day a year for 5 years? So, eight years essentially. >> Is it that people don't know about that or is it they just aren't doing it? >> Well, it's in the handbook and we all signed off on the handbook and we read it. So, and there's an opt um sheet from the handbook that you would turn that in and say I would like to donate a day of my blah blah blah. I have not received >> in the last three years. I have not received any. So, >> and I have not made a effort to remind people either. Um, so >> right and we're
035not faulting you just saying that too, but it's we all read >> creating a more formal process other than here's the handbook on the first day of school like this is your deadline to opt into this, >> right? So, >> and speaking for teachers, that's probably one of the last things we have time to do with >> a just like if you want us to to remind you that's another thing I'm not discuss. >> No, I meant is there a time where you change your benefits or anything like that. >> Oh, just overall >> overall maybe that would be a time to put that in that part of it. Maybe >> I don't want to add that to what I already have to put out for the for the insurance. Um, >> but but it's
036it's not what you're communicating >> is what what it is though. So, I hear >> it would be a different different. >> Well, thank you ladies. >> Thank you for e Um, I can ask to so the previous district I was in operated a bank and I can ask how they operated. So if there's a way that Skyward can help that process have that in there and they look at their employee access if they could see >> right. Yeah. Because that's that's stuff that we we haven't addressed because this is our second year with Skyward tracking absences and whatnot and this hasn't So >> there is a box that says invested or fully something also >> I have not checked those for the ones that are invested right >> yeah stuff that we can do
037>> okay moving on new shooting machine >> so all right this yeah so there's a couple things going on Um, last year it came up uh that uh we wanted to try to take advantage of a a plan to trade in the old shooting machine and get a new one. However, the old shooting machine was not owned by the district. things have changed and that's where you have that uh donation agreement that's there. So what would have to happen in this is that we would have to accept that donation uh from SSYBA and then uh move forward with the quote that's provided. That quote does take into account the trade in of that shooting machine. >> So we aren't having we don't have two of them in. >> We That's okay. We We would absolutely
038not have room for two. >> That's That was my concern when I saw it because I'm like, "Wait a minute. We keep getting these things where you put them." >> Okay. >> Well, no. Yes. No. It would it would be accepting this uh with the agreement uh that it would go towards a new machine and this and the school district would own that machine but could still be made available for SSY >> and then that would be purchased with >> that is correct. Um do we need to act on that sooner than later or uh no the the quote has a 30-day um window >> grace. So yeah, we've got some time. you you do have a quorum here. You can certainly act on the donation so it gets done um or you can act
039on all of it or >> this expires on the 25th of this month. >> Well, I have a motion again. >> And we don't have to. Are we still doing the Sorry, you second it. >> All right. Are we still doing the okay? We don't need to okay the buying it. >> Uh the >> because that's going through, >> right? Which has already been agreed upon by the coaches. >> Okay. So So we don't really need to take >> So you you can the it would still be an affirmation that the board accepts that because I mean it's going to be district property even though the funding has come through Merz rookie. you're okay that um that decision by the the coaches. So that makes sense. >> Did you want to add that to it
040or not? >> Yeah. So all the coaches across all the sports have agreed to it. >> I will motion it. >> Go ahead. >> So you So I will motion to accept the donation and then motion to purchase the new um >> shooting machine. >> Second. Second. >> Okay. >> Any more discussion? All in favor? >> I. >> Any opposed? >> All right. Moving on. >> My mother was very concerned when she saw shooting machine on the agenda. She >> Well, I was for a second. I'm like, "Oh, are we starting a shooting club?" >> Even like trying to spit it out and the title on the top is begun. Uh I know >> with the gun when the door when people come in >> it's called shoot away. Yes. So any camp chaperone concension.
041>> All right. >> Uh so a uh letter was proposed and brought forward just to consider compensation for uh overnight. trips. I I know that we have the Ernie Swift camp as well as um >> the uh you have senior trip. You also have Wolfridge that students go to. >> Yeah. So, >> I didn't realize they weren't being compensated. >> They weren't and aren't. And I will tell you that reaching out to a few different districts that operate in very similar manners, there is no stipen provided. >> So >> except for Northwoods. >> Yes. >> Or do they only stipen just for that specific thing? >> Um I think I'm not sure on if it's that specific thing or if it's across the board. >> Well, they kind of host that one though, right? >>
042Is that I mean >> this particular Yes and no. Uh they also it every district runs differently and I would say that how how they operate in some of their compensations a little bit different than what I've seen elsewhere. Anyway, regardless it it's something that was brought to attention for consideration. Um and I think it's based off of Northwood, like I said, operating in a few different districts. Um, two of them in particular that I worked with haven't seen that. I know one of them goes to Wool Bridge, another one does something very similar to camp. So yeah, if you stipen for this, then you got overnight for chaperoning for trips and everything else that we've never really >> like the senior class trip. Depending on how much money they have, it could be >>
043overnight, it could be a be a week. >> But the difference is this is a requirement though, right? This trip that they have to take. I think this is like a state requirement for that grade, isn't it? >> No, it is not. >> Oh, I thought it was. Okay. >> These are additional learning opportunities and I think there's there's great things that come from it uh from both this as well as bridge. Um but it it is not a requirement. I >> I Yeah, I'm just not for it because this is going to open up everything. And that's you're you're going to we're going to spend a lot of money then not just at this camp >> coaches bringing athletes on the state. >> Yep. And and that's that's where I would say that would
044be there there is a difference that that goes into the coaching contract and their and their compensation that that is inherently included into this >> or into their pay. >> Th this however there's nothing. So >> Gernie Swift and Wolf Bridge. Is there different planning that goes into those two events? I mean, Wolf Bridge, we're not coordinating. I don't think >> we're coordinating volunteers and things. >> It you're correct. It It's not as rigorous as far as the amount of planning that goes into it. Um but but there there's you know you're still there and you're supervising and and whatnot. So >> and it's not a requirement >> of that teacher to be taking it on but they have been doing it >> basically several years. >> Right. That's that kind of Um, and that's
045where I've seen elsewhere. If you're involved with that, great. You're pretty much committed to that or you're at least part of it >> in some fashion. So, >> with this one, it's I feel like it's hard too because we're we're coming into right away the beginning of the year and they've already decided that it's going to be a thing. So, if you're a new fifth grade teacher, then >> surprise. because it what was it the second week? >> Yeah, I couldn't believe how quickly it was already over. I'm like, "Oh, jeez." Well, >> that's least with Wolfford. Yeah, it's going to be in April this year. >> Um, >> it's going to be in spring. We we we had transitioned it to spring and um >> sixth grade. >> Moved it up to sixth grade.
046So, Okay. Anybody else have anything on this or any other things to say? I don't know. I'm I'm just not myself. It's my opinion. I won't be here at the next meeting, so I'm giving you my opinion now. All right. Sounds good. All right. next dishwasher purchase. >> So once again, the these were two quotes that I had and then I know Brad if you want to kind of weigh in on on what you saw and found this. >> Yeah, I it is a pretty old machine. It's older than what you think. It's probably 90s. >> Yeah. >> Um I'm just open up this other one here. Yeah, they're both the same. I don't know if this one has the booster. >> Yeah. So, so basically what what was going on is is uh two
047different ways of testing the temperature. Uh because with with dishwashers in in institutions like ours, there's two two different ways to ensure um sterilization of of u plates and utensils. It's either via heat, so it has to reach a certain temp or higher, or it has to use specific chemicals to to yeah to to uh clean them. The preference is to avoid use use of chlorine as much as we can because a there's storage there's issues with that, but then the usage long-term usage and um so reaching that temp and I know there's two methods of of checking the temp. One is actually having a sensor on a plate that goes goes to the cycle. And the other one is is a heat strip that you place on the outside of the washing basin. And
048um put on a dish. >> What's that? >> You put that on the dish, too. >> Okay. So, you can explain this. You're far better at it than I am. >> Well, I I I I hate our health inspectors and they like to change things and they like to make names for themselves because they're trying to push these electronic discs that are garbage. We can never get them to pass unless we tw turn up that temperature over to 200 degrees. At the plate needs to be 160° in order to sanitize. Um I've had them before where I put it up to almost 200 degrees. It passed 180 degree test strip like no problem. But that darn disc barely read 160. It was like 159.9 which is plus or minus 5% what the disc is allowed.
049But And I'm like, and I've been there with him. Like, yeah, you drop this disc, it's no good. You do anything with this disc, it's no good. Where are you calibrating it? Oh, you can put boil in hot water to make sure it's good. Okay. Can you? And then what what if it isn't, then you got to get a new one. But anyways, the real only way that we do it is with test strips. You buy them, stick them on a plate, you run it through. It turns black or it go the black turns to red orange, it's good to go. Um, I gave Jenna thing of them. >> Um because I ran her tester, it didn't pass the 180, but it passed the 160. No problem. But the disc wasn't came in there. >>
050It was at like a 150 >> and it did pass the inspection this week when this inspector was there. >> Yeah, because you had the stickers. >> Yeah. >> So, um and that and that's the key there. I mean, it's it is passing. Um dish machines are going to get more expensive. I mean, we just took another 3% increase on that one that you saw there. So, you got to figure that's out the date already. Um, >> is this installation cost also? >> Nope. >> No, I guarantee that's no installation. >> That's what I was thinking. I couldn't see any. >> That doesn't include in a booster heater, too, which you also need a new booster. Our booster is going to cost you anywhere from my cost on a booster probably what they're going to
051add you're going to need six to $8,000 more >> for a booster. So >> did we find out how many racks >> so I I will say that the the capacity that they have is pretty close to the capacity that they're operating here. >> Okay. >> So um and you know I We'll we'll we'll agree to disagree on this one. >> So >> I Yeah, my I I mean you got Washburn, they run on a single rack, both their buildings. Melon runs on a single rack. Drummond run, I believe, on a single rack. Um I have a a NOA K through 12, which has over a thousand students, runs on a single rack load temp machine. Um, so it can be done. And the way that the lady is washing the dishes here, I mean,
052she's scrubbing the plate. I mean, she's not just spraying them off, putting a tray, and throwing them through. She's actually scrubbing every single little wing, and she doesn't need to, >> especially because nothing's that dried on. If there's something dried on or cooked on, then you'd have to worry about it. So the plates here or the trays here, they're scooped on, ate, and they're cleaned probably within 20 minutes at the latest. So it there's a lot of unnecessary work that needs to be done there. I mean, I know she's trying to do a good job and everything, but >> it's waste a little bit there, but >> um but yeah, if you want to stick with high temp, you'd have to go with the setup that's there because I don't know, I didn't look real
053good at the table setup to see if it be shortened to put a single unit in. You go to a single unit with a booster heater, you could be probably about four grand under the quote you were given with a booster heater. But yeah, you're talking about booster here, you're probably going to be around the 20 grand mark, 20 to 24, right? And and I guess, you know, as I think about it, we we had that option for that grant last year and that's where we said, "Yeah, we need to act on it." Yep. >> Uh and since that fell through, now it's that true question that we have to answer. Are we going to try to find a solution and our objective is to replace it this year or is it we're not >>
054after seeing it. What do you think of the like maintaining what we have? >> It can be maintained. There's very few there's a few parts on it that would be hard to find, but um they're parts that really don't go bad very often. Um one being a shut off valve. I was able to find one for another CMA. It's actually just a door unit. takes the same one but took me a while but I did find it. Um but otherwise most of the components are still available today. >> I haven't really you know there's a few things that are leaking on it that I don't know if Upper Link is coming out and actually checking the machine every once in a while or not but they should be taking care of that kind of stuff
055because the that one vacuum breaker was there leaking like crazy. That's why you get all that white leaking out and so hoping they're coming every once in a while at least check out the machine they are not. Okay. >> So, I mean it can be um yeah, I have machines out there from the 70s that still have parts available. Very few that are. >> So, >> I I in my opinion I'd let it go for a little bit longer. I mean, it's passing. It's Yeah. The only thing I'd be worried about is the booster he heater and how the line is inside. >> Yeah. >> And if it's something that we just need to get a new booster versus a whole new machine because the machine doesn't heat well, it heats the water in the
056tanks and the rinse tank a little bit, but as far as the sanitized, it's that booster heater alone. >> Um, you could start with that, get a booster heater replaced if you know In order to figure that out, you have to take the helmet out, see what it looks like inside that tank. >> So, I I I will say that Jenna's been frustrated and saying that the booster here, she tries to kick it out and then there's something in the machine that pops it saying it's too hot. So, so there's definitely things that that we need to take a look at. I I guess the big one of the big reasons why I'm bringing this up in in crunch time is we're developing the budget for or we're trying to put finalization on the budget
057for this year and either we put it in the budget or we don't you know we can plan it in the budget and if we use it great if we don't don't but that that's working >> I I would plan for 24 Put a booster here for our current unit be compatible. >> Yes, with a new one. It's a separate unit from it. All it does is go in line with the pipe. >> Yeah, but they >> Yep. work >> definitely can with the new unit. So, you could just replace the booster right now, wait till the machine totally goes or is to the point where we don't want to fix it anymore. >> Um, and then replace the machine and not have that booster. Okay. So, so if it's all right, we'll we'll build
058this into the budget. We'll continue to look at other questions or things that we should be able to take a look at. >> Is there anything that's changing play? >> Well, I mean, the only thing that might change is the plumbing fitting area and the drain are going to be a little bit different. >> It's not like we have to pull a new >> No, you should not have to pull new wiring and everything. Everything's same. If anything, it's they're more efficient now than what they were, so they won't use as much electricity. Um, the big reason I'd like you to hold off on the ADS 44, that quote you got from them, is ADS is actually coming out with a 3.0 high efficient conveyor >> that matches the newest efficiency. And supposedly it's going
059to be the cat's meow. I haven't seen it yet and I have a hard time when I see it. I might say no. >> Right. because it might be a m maintenance nightmare. You know, I don't know until then. So, >> right. And and with that, just understanding that, you know, >> we don't purchase these things very often. So, >> if this is a better thing. >> Yeah. And like I said, that's you know, this is probably I would say this is from the '9s. >> I want to say it was one of Pat's first years. I think they started 96. It seems like we talked about maybe 98. was in that time frame anyway. So, okay, sounds good. So, we will plan for this in the budget and we will continue to get more
060information and uh see where this is. >> Okay. Okay. All right. Next one. Policy updates. First reading group volume 34 number two group two. So, with this employee sick leave stuff, do we need to like hold off on that until we make a decision on the bank thing or >> I I don't think this goes into the bank if I remember correctly. I'm sorry, I'm bringing it up again here. So, uh so the um goodness gracious uh the 3432 and the 4432 do not uh but it's just how you're using that and what each one counts for. And this this is uh actually good opportunity for us to get all of our policies and um and uh handbook in in sync. So does sick leave in that >> cover maternity? >> Yes, >> regular sick
061leave but not emergency. Okay. >> And I did find a couple things as I was reading through today that um didn't get updated when Pete and I were working on this and he was putting the policy and all of a sudden things weren't there that were in the ones we printed off and we were going off of and Mola was going through some updates while we were there. So, there's a couple things that I think we missed when it came back up getting updated um like the um because they have access to their employee their information on employee access. We shouldn't have to give them a paper copy. They have their employee access. They can say I have two personal days. I have 12 sick days or whatever. And then I think some of the
062the wording from one um from the professional staff to the person um support staff just didn't get fully switched over to matching language where for the most part the language is the same. >> Can you say which language that is? Um so let's see and then so under 4432 uh the part in there's let's see so probably three4 of the way down the down the page right above sick leave a sick leave it should say date of employment of the first contract year. So it's each member of the report staff employed on a full-time basis shall be entitled to four days of sick leave as of the first day of employment of the first contract year, not each contract year. >> I think that was the only thing. And then the bottom um was I
063think about that each where it says each 12 month employee shall acrew one sick leave day per month. Each school year employed shall acrew one and oneird. I think it actually because we did four I think it's actually a full day each month not one and a third now right? >> Yeah. So then that should say um one day not one and a third days. Um and then once again um number three on the the next page should be will be available under their employee access not in accounting in writing because that's part of the benefit of the employee access is not to have to give them a paper copy. >> So yeah we we went through it and went through each one of them. >> Yes. >> Just those those couple things. So, we'll
064we'll work on those updates to make sure that's available for this. >> Anything else? That's >> I think that was it. >> That that was it on this stuff. >> Okay. >> No, quick question on um here. Oh, entrance age. Did we ever I know we discussed three-year-old kindergarten at one point just real quick. We didn't like really discuss it. We just kind of brought it up one time. And I know Minong does it. >> Do they do well with it? I just I'm just wondering if they do well with it or not. >> Okay. So, I I'm I'm not exactly sure on the numbers and I have to talk to Scott. However, um I would say that you can run a 3K program, but it's going to be almost identical to your daycare. >>
065Okay? Because right now uh our 4K program each student uh we receive 60% of student funding okay for each 4K student and the requirement is we have to do 87 and a half hours of family engagement in order to get that 60%. >> Is it basically the same thing if you did three year old? >> No. >> Zero zero. We don't get anything. That's why I'm saying it. It It's It operates like a daycare. You You get nothing from the state on it. So, >> okay. >> so yes, >> we can look at that, but just >> Well, no, I was going to say if we could pull in something from it >> and then open up some daycare room, whatever. But yeah, no, then yeah, if it's not going to help us and we
066already got a daycare going, let's forget it. >> Okay. >> I didn't say anything. Never mind. >> Sounds good. Moving on. >> Sorry. >> In my readings of this week on some of the other policies, >> there's one policy that says Wednesdays the sports have to be done at 56. >> Okay, let's get after that. So, because there's there's um >> is it policy or handbook versus policy? So, there's a coach handbook and then I think that that's some >> if let's get together and make sure we get that because I I know we did chat quite a bit about this two years ago. Uh just trying to get >> clarity on on on the coach's handbook. So, yeah, let's do that. So, thank you for looking at that. So, >> all right. Start college
067now. College first applications. There actual applications here or are these just blanks that need to be fill? Those are actual applications, >> right? >> So, um just some stuff to consider and take a look at. Um and if there are specific questions on any of them, please let me know or you know and or myself. Um I will say that just a reminder that um with Stark College now, Stark College Now is through the tech college system. Only resident districts can approve resident districts have to approve those whether they attend here or not. versus early college credit. It's the enrolled district that covers those. That makes sense. >> Yeah. So, somebody open >> if if somebody open and rolled out, we are not we are not obligated to approve early college credit. >> Okay. >>
068But we are obligated to approve start college now. >> I have to have that difference. I know what's the difference. >> So >> that will cost us money, >> right? So that that's where it might get uh kind of confusing if if you see >> or is it mainly I wonder if it's more because they figure that some of those because it's coming from the tech college, some of those classes will be more in school versus there'd be more accessibility within high school versus in college. >> Uh that that is a good question. All I know is that it is written into Wisconsin state statute and therefore that's what we have. >> All right. So, >> All right. Football athlete transportation in August. Oh boy. >> So, we've got great topics coming up. So, uh,
069one thing I will say that, >> uh, out of all of our co-op sports, football is the odd one out. Why do I say that? All of our co-op sports, we have coaches that are employed by the district and can provide transportation. We have, in my time, we've advertised for a football coach for the district. To no avail, we have none. Therefore, these these students, unlike other sports, do not get that that transportation. And I I know we've had uh some people step up and volunteer to drive them, but you know, and I just wanted to bring that to the board's attention. If if we if we had a a coach that was employed by the district, that person would be available for transport. That's not the case. So, just bringing it for consideration for
070for you to look at. and consider. So >> I thought we already covered that at a meeting and it had passed out. >> So I have a note on my desk about August transportation. >> We agreed that we would provide we would offer that but I don't think we talked about >> compensation all that that was that was all left out. >> I thought we thought we would provide a bus driver because I think that >> going through We can take a look at it, but going through that process, if we're hiring that, how do we put this out and covering this? >> Well, I think we didn't bus drivers to start with, >> right? >> But we didn't finalize this >> because I I I want to take a look at, you know, is
071>> if we're doing this, how usually >> uh this year is our biggest year, I think. I want to say for some reason I'm thinking 18. I'm thinking like 10 and it swapped. Usually it's more middle school and I think it was more high school this year. >> So, but they don't they don't usually go at the same time though, right? >> That's correct. Middle school starts. >> So, we wouldn't need a bus per se. You could use one of the 15 passenger vans. >> What about What about other 10? Yeah. Um, what about our because I know we have van drivers for other things. What about just trying to schedule a van driver almost? >> Well, and we don't we don't have a separate van driver hired. Generally, it's the it's when we had
072special ed students, then we had a one, but we haven't had anybody that requires transportation from sped right now. Okay. >> So, we don't have >> Okay, I'm Donnie. this bill was designated as that. So, we could maybe use him to come in and see if he could transport that vanwise. But otherwise, it was um it would go to the bus drivers first and then out from there when it came to the transportation >> and the band was a whole different >> right. I I guess that's this is stuff that it's still very murky and I want to make sure we're we're clear on we're doing this. >> Yeah. >> And and how we're compensating. Is that just the transport? Is that transport time sitting there? You know, I mean, it's putting us all together.
073>> We I was just wonder if a staff member works at like a sporting event, just be a flat situation like that, >> right? >> And >> it might be because >> well and that that's >> and I guess it depends then it depends on like if it's a practice game or >> dropping them for an away game type thing. >> Well games that's that's a different story because then we're we're doing the transportation for it. So then it's definitely a bus driver but this is strictly practices. Yeah. >> Okay. Because the the other piece of this when you start talking about games and bus drivers, bus drivers get paid for the duration that they're there. >> Yeah. >> Right. And that and it varies depending on where they're at. Right. So again, coming back
074and laying out what what are the parameters for for this compensation if we're going to do that and who's eligible and and what what are we asking for? I do like that state, you know, just a set amount like a game night thing, >> right? Which which is just fine. But that that's the stuff that I want. >> And we did like when um when we had fewer players for like volleyball and they've taken vans because we're short-handed on drivers and they the coaches have taken vans to their games than we have paid them for just their drive time because we did not How many kids from North are on team? I have no idea. I'd have to get back to you on that. So, do we bust them the two home games too then?
075>> No. No. Not that I'm aware of. So, well, >> the question. So, that's what I need is more questions. But I I don't think we do. >> We don't because the games start later. It's just a basketball game. We don't come back to school. >> Yeah. Okay. Good question. >> All right. You guys have other questions on this? So, right now they were they can't take a ban. There's too many of them, right? >> That That's correct. They were too many to be in a band. So, >> or is it is it 10? Because I'm trying to think because um Nathan has drove them down to practices. >> Yeah. >> Taking the van. >> See, I think it's 11 because you got the driver, the passenger front, and then three seats of three, right?
076>> It's 10 total with driver. It is >> so Oh, that first seat must be only a two passenger seat. >> All right. Moving on. Are you on the beard? >> It is. >> Yes, >> um All right. So, it's it's it's something that I brought up previously and and I'm going to kind of stick to this that, you know, as we start taking a look at at our facilities and considering options on what we're doing in the future, I I think it's in our best interest to take a look at what the financial outlook for the district looks like for the next five years. And Leanne is phenomenal, but that's that's way too far. Um, and I think having some assistance with with these analytic models um would be extremely beneficial. Um, the the
077the nice thing for when I first came on as superintendent, they provided some of this stuff uh free of charge for the first few months of my time. So, I was able to dabble in it a little bit and understand it. Um, and I will say this, it's very beneficial. You can really get a good look at to as to where where you are as a district and where where you're headed. Uh, and they would provide um, you know, support with it and help describe it. Uh the the fellow that I've been working with, he's uh he was a finance person with Milwaukee public schools has not been for a little bit. So anyway, so so not contributing to the current situation there. Anyway, he knows business finance and uh was saying that if we
078were to take a look at something, he would strongly suggest the budget model and if we went anywhere else, it would be analytics because the analytics would really give us, you know, more detailed information uh from districts around us so we can do some comparison models and whatnot. So anyway, >> so you're looking at what the six grand one then >> uh budget forecast and school analytics. >> He said what I would be looking at is the yeah the budget model and the analytics. So yes, it would decrease to that $6,000, but he his recommendation is is just doing the budget model for sure. So we can go >> what have you ever used a video library? Is it worth anything? >> Uh >> is it worth $1,000? it does provide that quick access to
079things and and to explain different things, but I I can't say that it's necessarily worth. So, you guys have questions on this. >> And is this like where it would just be you receiving the training or is it access to other It's he the this uh uh Marquez is the fellow. He said he can jump on he can have a meeting with me. He can have a meeting with me and and you and whatnot and explain different things go through it. So it's not just me. So >> okay >> the district would be purchasing. >> So >> is this an annual or like >> it is an annual. >> We we do it once for good for five years. It gives us a picture five for five years and we wouldn't we wouldn't have to
080continue that. But I I think getting a snapshot of where we're at as if we truly look at going into a facilities uh thing. I think it is within our best interest to see where we're at five years operationally. >> So is there extra cost if you wanted more than one person to attend these shops? >> It's it's a district package. Well, that's what I was wondering because I mean there's some, you know, budgeting forecast workshops. >> Uh, yes, anything with there's a there's a cost that goes to it, but but I would say with with this you get a lot of support that goes with it. So, >> anybody else have any questions? if you wish. I mean, I can talk to him and see if he wants to he can present more information
081on it as well. Might be a good idea. Okay, I'll talk to him about it. So, doesn't hurt to have more information. All right. Keeps have anything in close session? >> There is nothing in close session. So, there's only one thing left to do, ladies and gentlemen. I'll make a motion at 7:15. >> You're seconding. >> Yep. I was just yawning. >> All in favor? >> I Well, thank you everybody for your time. Have a good night. >> Thanks. You just gonna give this to >> Yep. Okay.